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Home My WebLink About2018-06-19 Workshop Minutes.pdf City of Maple Ridge COUNCIL WORKSHOP MINUTES June 19, 2018 The Minutes of the City Council Workshop held on June 19, 2018 at 5:32 p.m. in the Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. 0BPRESENT Elected Officials Appointed Staff Mayor N. Read P. Gill, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Parks, Recreation & Culture Councillor K. Duncan F. Quinn, General Manager Public Works and Development Councillor G Robson Services Councillor T. Shymkiw L. Benson, Director of Corporate Administration Councillor C. Speirs T. Thompson, Chief Financial Officer 1BOther Staff as Required ABSENT 2BD. Pollock, Municipal Engineer Councillor B. Masse 3BB. Elliott, Manager of Community Planning 4BL. Zosiak, Planner 2 Note: These Minutes are posted on the City Web Site at www.mapleridge.ca Note: Councillor Robson was not in attendance at the start of the meeting. 1. ADOPTION OF THE AGENDA R/2018-352 It was moved and seconded That the agenda of the June 19, 2018 Council Workshop Meeting be amended to include the Council Workshop addendum distributed on June 15, 2018 and that the agenda as amended be adopted. CARRIED Council Workshop Minutes June 19, 2018 Page 2 of 7 2. MINUTES 2.1 Minutes of the June 5, 2018 Council Workshop Meeting R/2018-353 It was moved and seconded That the minutes of the Council Workshop Meeting of June 5, 2018 be adopted as circulated. CARRIED Note: Councillor Robson joined the meeting at 5:34 p.m. 3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil Note: The Manager of Bylaw and Licensing Services introduced Michelle Orsetti, the new Assistant Manager of Bylaw & Licensing Services 4. UNFINISHED AND NEW BUSINESS 4.1 Community Opinion Poll - Solid Waste Pickup Staff report dated June 19, 2018 recommending that a non-binding community opinion poll be administered during General Election Day on October 20, 2018. The Municipal Engineer gave a PowerPoint presentation providing a background on past Council deliberations on solid waste curbside collection, motions passed and the criteria established for the level of service required. He outlined next steps and the timeline involved in a request for proposal for solid waste pickup and bringing a question forward for voter consideration. MAIN MOTION R/2018-354 It was moved and seconded That staff administer a non-binding community opinion poll as outlined in Appendix B of the June 19, 2018 Council report titled “Community Opinion Poll – Solid Waste Curbside Collection” during General Election Day on October 20, 2018. Council Workshop Minutes June 19, 2018 Page 3 of 7 AMENDMENT R/2018-355 It was moved and seconded That the text “; and further, That an option for the supply and collection of Bear Safe totes for the whole service area be included in the Request for Proposal” be added following the text “October 20, 2018.” AMENDMENT CARRIED MAIN MOTION AS AMENDED R/2018-356 It was moved and seconded That staff administer a non-binding community opinion poll as outlined in Appendix B of the June 19, 2018 Council report titled “Community Opinion Poll – Solid Waste Curbside Collection” during General Election Day on October 20, 2018; and further, That an option for the supply and collection of Bear Safe totes for the whole service area be included in the Request for Proposal. CARRIED MOTION AS AMENDED CARRIED 4.2 Detached Garden Suites Pilot Project Look-Book Concepts Staff report dated June 19, 2018 recommending that staff be directed to prepare zone amending bylaws for test cases in the Detached Garden Suites Pilot Project Look-Book and that staff be directed to proceed with Phase II of the Detached Garden Suites Pilot Project. The Planner gave a PowerPoint presentation providing the following information: • Background on the Detached Garden Suites Pilot Project • Criteria used for selecting participant properties • Details on properties initially selected • Look-Book content • Highlights of the test cases • Update on Phase I of the Look-Book • Next Steps Council Workshop Minutes June 19, 2018 Page 4 of 7 R/2018-357 It was moved and seconded 1. That pursuant with the previously endorsed DGS Pilot Project process, that staff be directed to prepare zone amending bylaws for the test cases identified in the DGS Pilot Project Look-Book dated June 2018; and further 2. That staff be directed to proceed with Phase II of the DGS Pilot Project, as outlined in the report titled Detached Garden Suite Pilot Project – Look-Book Concepts, dated June 19, 2018. CARRIED Note: Item 4.3 was deferred from the February 6, 2018 Council Workshop Meeting and from the June 5, 2018 Council Workshop Meeting 4.3 Rental Housing Program: Rental Options for New Development Staff report dated February 6, 2018 recommending that staff bring forward reports outlining a Density Bonus approach and a Community Amenity Contribution approach as a component of developing a Rental Housing Program. Additional staff report dated March 6, 2018 titled Community Amenity Contribution Allocations to Affordable Housing (deferred from the March 6, 2018 Council Workshop Meeting) The Manager of Community Planning gave a PowerPoint presentation providing the following information: • Background on discussions held by Council on Community Amenity Contribution allocations and direction provided to staff • Summary of presentation and key messages provided by UDI and GVHBA Development Liaison Committee • Community Amenity Contribution recommendation options 4.3.1 R/2018-358 It was moved and seconded That staff be directed to report back on increasing existing Community Amenity Contribution rates in order to create a new Affordable, Rental and Special Needs Housing Community Amenity Contribution. DEFEATED Mayor Read, Councillor Bell, Councillor Shymkiw - OPPOSED Council Workshop Minutes June 19, 2018 Page 5 of 7 4.3.2 R/2018-359 It was moved and seconded That Council Policy No. 6.31 entitled “Community Amenity Contribution (CAC) Program”, be amended to allocate all CAC funds collected from the previously exempted Town Centre area to affordable housing until funding reaches a maximum of 20% of total CAC’s collected City-wide. DEFEATED Mayor Read, Councillor Duncan, Councillor Robson, Councillor Shymkiw, Councillor Speirs - OPPOSED Note: Item 4.4 was deferred from the June 5, 2018 Council Workshop Meeting 4.4 Regional Context Statement Update Staff report dated June 5, 2018 recommending that the Regional Context Statement as reviewed be submitted for re-acceptance by the Metro Vancouver Regional District Board. The Director of Planning reviewed the staff report and provided clarification on the Regional Context Statement. R/2018-360 It was moved and seconded That the Regional Context Statement be submitted for re-acceptance by the Metro Vancouver Regional District Board. CARRIED Councillor Robson, Councillor Speirs - Opposed 5. CORRESPONDENCE 5.1 Ministry of Municipal Affairs and Housing – BC Housing and Salvation Army Proposal Letter dated June 14, 2018 from Selina Robinson, Minister, Ministry of Municipal Affairs and Housing pertaining to a Maple Ridge Council decision on the BC Housing and Salvation Army proposal for a supportive housing development and shelter on Burnett Street. Discussion was held on the letter received from the Minister and on responses from Council. Council Workshop Minutes June 19, 2018 Page 6 of 7 5.1.1 R/2018-361 It was moved and seconded That a response to the letter from the Ministry of Municipal Affairs and Housing dated June 14, 2018 pertaining to the BC Housing and Salvation Army Burnett Street Supportive Housing and Shelter proposal be drafted by Mayor Read for approval by Council at a future Council meeting. CARRIED 5.1.2 R/2018-362 It was moved and seconded That staff be directed to speak with the Ministry of Municipal Affairs and Housing and BC Housing and research properties for sale in the community for a supportive housing development and shelter. R/2018-363 It was moved and seconded That the motion be deferred until a response to the Mayor’s letter from the Minister is received. DEFEATED Councillor Duncan, Councillor Robson, Councillor Speirs - OPPOSED The Mayor called the question on the main motion. MAIN MOTION DEFEATED Mayor Read, Councillor Bell, Councillor Robson, Councillor Shymkiw - OPPOSED 5.2 Upcoming Events June 20, 2018 8:30 a.m. to 10:30 a.m. Indigenous People’s Day, Meadowridge School, 12224 240 Street, Maple Ridge, BC Organizer: Meadowridge School Students June 20, 2018 4:00 p.m. Samuel Robertson Technical School Graduation, Gateway Church, 2884 Gladys Avenue, Abbotsford, BC Organizer: Samuel Robertson Technical School Council Workshop Minutes June 19, 2018 Page 7 of 7 June 21, 2018 6:00 p.m. Garibaldi Secondary School Graduation, Gateway Church, 2884 Gladys Avenue, Abbotsford BC Organizer: Garibaldi Secondary School June 23, 2018 10:00 a.m. to 2:00 p.m. Aboriginal Day Celebration, Memorial Peace Park, Maple Ridge, BC Organizer: FRANAS (Fraser River All Nations Aboriginal Society) June 23 and 24, 2018 10:00 a.m. Amateur Radio Field Day, Albion Fairgrounds, Maple Ridge, BC Organizer: Martin Hill, Club President June 27, 2018 4:00 p.m. to 6:00 p.m. Multicultural Day, Memorial Peace Park, Maple Ridge, BC Organizer: Family Education July 1, 2018 12:00 p.m. to 8:00 p.m. Canada Day, Memorial Peace Park, Maple Ridge, BC Organizer: City of Maple Ridge July 7, 2018 11:00 a.m. EID Celebrations, Maple Ridge Public Library, Maple Ridge, BC Organizer: Maple Ridge Public Library 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL – Nil 7. MATTERS DEEMED EXPEDIENT – Nil 8. MAYOR’S AND COUNCILLORS’ REPORTS – Nil 9. ADJOURNMENT - 7:01 p.m. Note: Councillor Duncan was opposed to adjournment. _______________________________ N. Read, Mayor Certified Correct ___________________________________ L. Benson, Corporate Officer