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Home My WebLink About2018-07-03 Workshop Minutes.pdf City of Maple Ridge COUNCIL WORKSHOP MINUTES July 3, 2018 The Minutes of the City Council Workshop held on July 3, 2018 at 6:00 p.m. in the Council Chambers of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. 0BPRESENT Elected Officials Appointed Staff Mayor N. Read P. Gill, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Parks, Recreation & Culture Councillor K. Duncan F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor G Robson T. Thompson, Chief Financial Officer Councillor C. Speirs D. Denton, Acting Corporate Officer 1BOther Staff as Required ABSENT 2BC. Goddard, Manager of Development and Environmental Councillor T. Shymkiw 3BServices 4BD. Pollock, Municipal Engineer 5BL. Siracusa, Director of Economic Development & Civic 6BProperties 7BD. Speers, Recreation Coordinator Health and Wellness Note: These Minutes are posted on the City Web Site at www.mapleridge.ca 1. APPROVAL OF THE AGENDA R/2018-395 It was moved and seconded That the agenda of the July 3, 2018 Council Workshop Meeting be approved as circulated. CARRIED Council Workshop Minutes July 3, 2018 Page 2 of 6 2. MINUTES 2.1 Minutes of the June 19, 2018 Council Workshop Meeting R/2018-396 It was moved and seconded That the minutes of the Council Workshop Meeting of June 19, 2018 be adopted as circulated. CARRIED 3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 4. UNFINISHED AND NEW BUSINESS 4.1 Justice Institute Presentation • Dr. Michel Tarko, President and Chief Executive Officer Dr. Tarko presented a video looking back on the past 40 years of the Justice Institute. Following the video, he provided current information on the Justice Institute, its campuses and on programs and training offered. He highlighted the Maple Ridge campus and programming provided at that campus. R/2018-397 It was moved and seconded That the Chief Administration Officer and the Director of Economic Development and Civic Properties schedule a meeting with the Minister of Advanced Education. CARRIED 4.2 Reconsideration of Decision to Deny a Tree Cutting Permit • Pastor Duane Goerzen, Maple Ridge Community Church The Manager of Development and Environmental Services gave a power point presentation providing the following information: • Subject map and the location of the tree on the property • Description of tree • Reasons for denial – the tree is healthy, over 68.5 cm in diameter, tree does not fulfill any circumstance to permit cutting such as it being a hazard, within 2 metres of a building foundation or many similar trees on site, the tree canopy target on the site is not being met, there are limited Council Workshop Minutes July 3, 2018 Page 3 of 6 existing rainwater infiltration opportunities and removal of tree and landscape stripe would result in 100% impermeable surface • Options to consider: o Support position to preserve significant tree; o Approval tree removal o Provide desired parking by redesigning parking lot around the critical root zone of the tree • Staff recommendation: o increase in desired parking to be accompanied by redesigning the parking lot around the critical root zone of the significant tree on the site Pastor Goerzen introduced himself and his history in the community of Maple Ridge. He referred to a decision to deny a tree cutting permit and requested that Council reconsider the decision. Pastor Goerzen provided information on the history of the Maple Ridge Community Church and outlined work done on the current church property since purchased in 1998. He advised on increases in attendance at the church and the use of the facilities by other community groups. Pastor Goerzen stated that the need to plan for additional parking to accommodate the increase in attendance and use of church facilities is the reason for the request for tree removal. He described the location of the tree and felt the tree will limit potential parking capacity if it remains. He indicated that one or two new trees can be planted to replace the one to be removed and advised that a second tree of this type remains on the property. He reiterated his request that Council reconsider the decision to deny a tree cutting permit R/2018-398 It was moved and seconded That the increase in desired parking requested by the Maple Ridge Community Church be accomplished by redesigning the parking lot around the critical root zone of the significant tree on the site. CARRIED Note: Item 4.3 was deferred from the May 22, 2018 Council Meeting and the June 5, 2018 Council Workshop Meeting 4.3 Maple Ridge Sport Network Staff report dated May 22, 2018 recommending that the Sport Network Terms of Reference be endorsed and that a proposed Sport and Physical Activity Strategy Implementation Plan be provided. Council Workshop Minutes July 3, 2018 Page 4 of 6 The General Manager of Parks, Recreation & Cultural Services introduced the topic. The Recreation Coordinator Health and Wellness gave a verbal update providing a background on the sport strategy, the sport network, how the two connect and explained the process to date. R/2018-399 It was moved and seconded That the Sport Network Terms of Reference be endorsed and that staff report back with the Sport Network’s proposed Sport and Physical Activity Strategy implementation plan. CARRIED 4.4 Requests for Meetings at the Union of British Columbia Municipalities (UBCM) 2018 Convention 4.4.1 E-mail dated May 24, 2018 from Steven Higginbottom, Community Relations Coordinator, Lower Mainland, BC Hydro, outlining the process for scheduling meetings with BC Hydro’s senior managers at the 2018 UBCM Convention 4.4.2 Letter dated June 11, 2018 from Premier John Horgan outlining the process for scheduling meetings with himself or Cabinet Ministers at the 2018 UBCM Convention 4.4.3 Letter dated June 11, 2018 from Minister Selina Robinson, Ministry of Municipal Affairs and Housing outlining the process for scheduling meetings with her Ministry at the 2018 UBCM Convention The Acting Corporate Officer reviewed the correspondence received and requested Council to advise on participation in meetings at UBCM. Mayor Read requested that Council members e-mail any requests to meet with particular Ministries at UBCM to staff. 4.5 2018 Home Show Report Staff report dated July 3, 2018 providing a synopsis of the May 2018 Home Show event. The Director of Economic Development & Civic Properties reviewed the staff report. Council Workshop Minutes July 3, 2018 Page 5 of 6 5. CORRESPONDENCE Note: Item 5.1 was deferred from the June 5, 2018 Council Workshop Meeting 5.1 City of Langley – Provincial Employer Health Tax Letter dated May 17, 2018 from Kelly Kenney, Corporate Officer, City of Langley, urging municipalities to write to the provincial government requesting the elimination or reduction of the newly implemented Employer Health Tax. R/2018-400 It was moved and seconded That the letter dated May 17, 2108 from Kelly Kenney, Corporate Officer, City of Langley on the Provincial Employer Health Tax be received into the record. CARRIED 5.2 Village of Anmore – Proposed Regional Development Cost Charges for Transportation (TransLink) Letter dated June 11, 2018 from Mayor John McEwen, Village of Anmore, sharing concerns about the proposed implementation of the regional Development Cost Charges by TransLink. R/2018-401 It was moved and seconded That the letter dated June 11, 2018 from Mayor John McEwen, Village of Anmore on Proposed Regional Development Cost Charges for Transportation (TransLink) be received into the record. CARRIED 6. MAYOR’S AND COUNCILLORS’ REPORTS Councillor Bell Councillor Bell requested confirmation that a discussion on the need for physicians in the community will be on the upcoming Council Workshop Meeting agenda. Councillor Masse Councillor Masse met with numerous physicians in the community who expressed appreciated for the participation of Council. Councillor Speirs Councillor Speirs attended the 2018 Federation of Canadian Municipalities Conference and a meeting of the Social Policy Advisory Committee. Council Workshop Minutes July 3, 2018 Page 6 of 6 7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL – Nil 8. MATTERS DEEMED EXPEDIENT – Nil 9. NOTICE OF CLOSED COUNCIL MEETING R/2018-401 It was moved and seconded That the Council meeting immediately following this meeting be closed to the public pursuant to Section 90(1) and 90 (2) of the Community Charter as the subject matter being considered relates to the following: Section 90(1)(i) The receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. Any other matter that may be brought before the Council that meets the requirements for a meeting closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter or Freedom of Information and Protection of Privacy Act. CARRIED 10. ADJOURNMENT – 7:37 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ D. Denton, Acting Corporate Officer