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HomeMy WebLinkAbout2018-11-27 Council Minutes.pdf City of Maple Ridge COUNCIL MEETING MINUTES November 27, 2018 The Minutes of the City Council Meeting held on November 27, 2018 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor M. Morden P. Gill, Chief Administrative Officer Councillor J. Dueck K. Swift, General Manager of Parks, Recreation & Culture Councillor K. Duncan F. Quinn, General Manager Public Works and Development Councillor C. Meadus Services Councillor G. Robson L. Benson, Director of Corporate Administration Councillor R. Svendsen T. Thompson, Chief Financial Officer Councillor A. Yousef C. Carter, Director of Planning A. Gaunt, Confidential Secretary Other staff as required C. Goddard, Manager of Development and Environmental Services D. Pollock, Municipal Engineer B. Elliott, Manager of Community Services Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca The meeting was live streamed and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 AMENDMENTS TO THE AGENDA • Withdrawal of Item 1109 Ridge Brewing Company Ltd. – Brewery Lounge Endorsement • Addition of Section 1500 Mayor and Councillors’ Reports with following agenda items numbered consecutively Council Meeting Minutes November 27, 2018 Page 2 of 15 300 APPROVAL OF THE AGENDA R/2018-613 It was moved and seconded That the agenda for the November 27, 2018 Council Meeting be amended with the withdrawal of Item 1109 Ridge Brewing Company Ltd. – Brewery Lounge Endorsement and the addition of Section 1500 Mayor and Councillors’ Reports and further That the agenda be approved as amended. CARRIED 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Special Council Meeting of November 13, 2018 and the Regular Council Meeting of November 13, 2018 R/2018-614 It was moved and seconded That the minutes of the Special Council Meeting of November 13, 2018 and the Regular Council Meeting of November 13, 2018 be adopted as circulated. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 600 DELEGATIONS 601 Kanaka Education and Environmental Partnership Society (KEEPS) • Michael Buckingham, Chair • Ross Davies, Program Interpreter Mr. Buckingham spoke on the Bell-Irving Hatchery and provided a history on the facility. He advised on the recent transport of salmon to the hatchery to get the hatching process underway and the large number of persons visiting the hatchery operation and the benefit to the municipality. Mr. Davis gave a PowerPoint presentation providing an introduction to KEEPS and its partners, outlining KEEPS programs and events and highlighting the Bell-Irving/Kanaka Creek Watershed Stewardship Centre. Council Meeting Minutes November 27, 2018 Page 3 of 15 602 Operation Red Nose • Kate Doucette, Volunteer Director Operation Red Nose • Nicky Tu, KidSport, Coordinator Operation Red Nose • Kate Woochuk, Road Safety Coordinator, ICBC Ms. Doucette gave a PowerPoint presentation providing an overview of Operation Red Nose, advised on the evenings that the service will be running and how the operation works. She thanked Maple Ridge Towing for providing a station for Operation Red Nose and spoke on work done by volunteers and the positive impact of the program on the community. Ms. Tu provided information on the KidSport organization and spoke on the role KidSport plays as the host of the program. She highlighted the businesses and sponsors participating to ensure the success of the operation and outlined how the City of Maple Ridge has contributed to the program. Ms. Woochuk advised on her role with Operation Red Nose and encouraged all residents to plan a safe ride home. 650 QUESTIONS FROM THE PUBLIC Eric Phillips Mr. Phillips referenced Item 1132 and asked where the cell tower referred to in the staff report will be situated. He expressed concern that it appears there will be two cell towers attached to the Hammond Community Centre. The Chief Administrative Officer advised that the report refers to a renewal of a lease and that there will not be two cell towers. Cal Kaytor Mr. Kaytor advised that he has received a letter stating that the Official Community Plan for Hammond has been changed. He asked why such a notification cannot be placed on a tax notice rather than sent out in the manner it had been done. The Director of Planning advised on the process of notifying residents of changes in the area plan. Council Meeting Minutes November 27, 2018 Page 4 of 15 700 ITEMS ON CONSENT 701 Minutes 701.1 Minutes of the Development Agreements Committee Meeting of November 13 and November 21, 2018. 701.2 Minutes of Committees and Commissions of Council • Advisory Design Panel – June 20, 2018 and July 18, 2018 • Community Heritage Commission – October 11, 2018 • Environmental Advisory Committee – September 12, 2018 • Social Policy Advisory Committee – September 5, 2018 R/2018-615 It was moved and seconded That the items on the Consent Agenda be received into the record. CARRIED 702 Reports – Nil 703 Correspondence – Nil 704 Release of Items from Closed Council Status – Nil 800 UNFINISHED BUSINESS – Nil 900 CORRESPONDENCE – Nil 1000 BYLAWS Bylaws for Adoption 1001 2018-200-RZ, Detached Garden Suites Pilot Project Staff report dated November 27, 2018 recommending adoption 1001.1 2018-200-RZ, 26378 126 Avenue Maple Ridge Zone Amending Bylaw No. 7472-2018 To permit a Detached Garden Suite with a maximum Gross Floor Area of 140 m2 (1500 ft2) and a maximum building height of 7.5 metres from ground level Adopt Council Meeting Minutes November 27, 2018 Page 5 of 15 R/2018-616 It was moved and seconded That Zone Amending Bylaw 7472-2018 be adopted. CARRIED 1001.2 2018-200-RZ, 23525 Dogwood Avenue Maple Ridge Zone Amending Bylaw No. 7473-2018 To permit a Detached Garden Suite with a maximum Gross Floor Area of 140 m2 (1500 ft2) located in the front yard Adopt R/2018-617 It was moved and seconded That Zone Amending Bylaw 7473-2018 be adopted. CARRIED 1001.3 26378 126 Avenue Housing Agreement Bylaw No. 7476-2018 To authorize the City of Maple Ridge to enter into a Housing Agreement Adopt R/2018-618 It was moved and seconded That Housing Agreement Bylaw No. 7476-2018 be adopted. CARRIED 1001.4 23525 Dogwood Avenue Housing Agreement Bylaw No. 7477-2018 To authorize the City of Maple Ridge to enter into a Housing Agreement Adopt R/2018-619 It was moved and seconded That Housing Agreement Bylaw 7477-2018 be adopted. CARRIED Council Meeting Minutes November 27, 2018 Page 6 of 15 1100 REPORTS AND RECOMMENDATIONS Public Works and Development Services 1101 2018-370-AL, 21803 128 Avenue, Non-Farm Use Application Staff report dated November 27, 2018 recommending that Non-Farm Use Application 2018-370-AL to construct an agricultural building exceeding the maximum permissible dimensions for an accessory structure be forwarded to the Agricultural Land Commission. D. Hall, Planner gave a PowerPoint presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Plan Context • Site Characteristics • Development Proposal • Decision Implications • Site Plan R/2018-620 It was moved and seconded That non-farm use application 2018-370-AL be forwarded to the Agricultural Land Commission for their consideration. Note: The main motion was moved and seconded. Council requested that the applicant be asked to answer questions and provide clarification prior to the question being called. Victor Muir - applicant Mr. Muir explained that the property is currently being used to grow corn. He advised that the proposed building in the application is smaller than the barn which was on the premises and will be used for grain equipment and tractors along with bags for corn. He also advised that the original structure has been torn down. Mayor Morden called the question on the motion CARRIED Council Meeting Minutes November 27, 2018 Page 7 of 15 1102 2018-349-RZ, 21745 River Road, RS-1 to RS-1b Staff report dated November 27, 2018 recommending that Maple Ridge Zone Amending Bylaw No. 7503-2018 to rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit future subdivision into two lots be given first reading and that the applicant provide further information as described on Schedules B, E, F and G of the Development Procedures Bylaw No. 5879- 1999, along with the information required for a Subdivision application. R/2018-621 It was moved and seconded That Zone Amending Bylaw No. 7503-2018 be given first reading; and That the applicant provide further information as described on Schedules B, E, F and G of the Development Procedures Bylaw No. 5879–1999, along with the information required for a Subdivision application. CARRIED 1103 2018-429-RZ, 11052 240 Street, RS-3 to R-3 Staff report dated November 27, 2018 recommending that Maple Ridge Zone Amending Bylaw No. 7515-2018 to rezone from RS-3 (One Family Rural Residential) to R-3 (Special Amenity Residential District) to permit future subdivision into five single family lots be given first reading and that the applicant provide further information as described on Schedules A, B, E, F and G of the Development Procedures Bylaw No. 5879-1999, along with the information required for an Intensive Residential Development Permit and a Subdivision application. R/2018-622 It was moved and seconded 1) In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. Boards of Education, Greater Boards and Improvements District Boards; and vi. The Provincial and Federal Governments and their agencies. Council Meeting Minutes November 27, 2018 Page 8 of 15 and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City’s website, together with an invitation to the public to comment, and; 2) That Zone Amending Bylaw No. 7515-2018 be given first reading; and 3) That the applicant provide further information as described on Schedules A, B, E, F and G of the Development Procedures Bylaw No. 5879–1999, along with the information required for an Intensive Residential Development Permit and a Subdivision application. Note: The main motion was moved and seconded. Council requested a presentation from Planning Department staff prior to the question being called. The Manager of Development and Environmental Services gave a PowerPoint presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Plan Context • Site Characteristics • Development Proposal • Proposed Site Plan • Terms and Conditions Mayor Morden called the question on the motion CARRIED 1104 2018-261-RZ, 21310 and 21314 124 Avenue, RS-1 to RS-1b Staff report dated November 27, 2018 recommending that Maple Ridge Zone Amending Bylaw No. 7502-2018 to rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit future subdivision into two single family lots be given first reading and that the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application Council Meeting Minutes November 27, 2018 Page 9 of 15 R/2018-623 It was moved and seconded That Zone Amending Bylaw No. 7502-2018 be given first reading; and That the applicant provide further information as described on Schedules B of the Development Procedures Bylaw No. 5879–1999, along with the information required for a Subdivision application. CARRIED 1105 2017-140-RZ, 23953 Fern Crescent, RS-2 to RS-1b Staff report dated November 27, 2018 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7513-2018 to revise conservation boundaries to fit site conditions be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7390-2017 to rezone from RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit a future subdivision of four single family lots be given second reading and be forwarded to Public Hearing. C. Chan, Planner gave a PowerPoint presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Plan Context • Site Characteristics • Development Proposal • Proposed Site Plan • Terms and Conditions R/2018-624 It was moved and seconded 1) That, in accordance with Section 475 of the Local Government Act, opportunity for early and ongoing consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 7513-2018 on the municipal website, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2) That Official Community Plan Amending Bylaw No. 7513-2018 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; Council Meeting Minutes November 27, 2018 Page 10 of 15 3) That it be confirmed that Official Community Plan Amending Bylaw No. 7513-2018 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4) That Official Community Plan Amending Bylaw No. 7513-2018 be given first and second readings and be forwarded to Public Hearing; 5) That Zone Amending Bylaw No. 7390-2017 be given second reading, and be forwarded to Public Hearing; 6) That the following terms and conditions be met prior to final reading: i. Amendment to Official Community Plan Schedule “A”, Chapter 10.3, Part VI, A – Silver Valley, Figure 2 - Land Use Plan, Figure 3D - Horse Hamlet, and Figure 4 - Trails / Open Space; ii. Road dedication on Fern Crescent and Sheldrake Court as required; iii. Park dedication as required along Hennipen Creek; and removal of all debris and garbage from park land; iv. Registration of a Restrictive Covenant for the protection of the Environmentally Sensitive areas on the subject property; v. Removal of existing building/s; vi. Notification to the Department of Fisheries and Oceans and the Ministry of Environment for in-stream works on the site as necessary; vii. In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. viii. That a voluntary contribution, in the amount of $20,400 ($5,100/lot) be provided in keeping with the Council Policy 6.31 with regard to Community Amenity Contributions. CARRIED 1106 2018-409-RZ, Residential Infill Policy and Zone Staff report dated November 27, 2018 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7493-2018 to permit a new single family zone for eligible properties be given first and second reading and be forwarded to Public Hearing, that Maple Ridge Zone Amending Bylaw No. 7504-2018 to create the R-4 (Single Detached [Infill] Urban Residential) zone be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Subdivision and Development Servicing Amending Bylaw No. 7507-2018 to outline required servicing for properties in the new R-4 zone be given first and second reading and be forwarded to Public Hearing. Council Meeting Minutes November 27, 2018 Page 11 of 15 A. Bowden, Planner gave a PowerPoint presentation providing the following information: • History of the development of Neighbourhood Residential Infill designated areas • Outlined of the new R-4 zone • Site characteristics with zoning comparison to other existing zones • Staff recommendations R/2018-625 It was moved and seconded 1. In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: a. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan. b. The Board of any Regional District that is adjacent to the area covered by the plan; c. The Council of any municipality that is adjacent to the area covered by the plan; d. First Nations; e. Board of Education, Greater Boards and Improvements District Boards, and f. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City’s website, together with an invitation to the public to comment. 2. That Official Community Plan Amending Bylaw 7493-2018 be given first and second reading and forwarded to Public Hearing; and 3. That Zone Amending Bylaw No. 7504-2018 be given first and second reading and forwarded to Public Hearing; and 4. That Subdivision and Development Servicing Amending Bylaw No. 7507-2018 be given first and second reading and forwarded to Public Hearing. CARRIED Council Meeting Minutes November 27, 2018 Page 12 of 15 1107 Cannabis Retail Processing and Evaluation Criteria – Council Policy 6.33 Staff report dated November 27, 2018 recommending that Council Policy 6.33 “Cannabis Retail Store Processing and Evaluation Criteria” be adopted. R/2018-626 It was moved and seconded That Council Policy No. 6.33 “Cannabis Retail Store Processing and Evaluation Criteria” be adopted. CARRIED 1108 Solid Waste Curbside Collection – Termination of Request for Proposal Process Staff report dated November 27, 2018 recommending that all proponents who submitted proposals for the provision of Solid Waste Curbside Collection be notified that the City will not be proceeding with the initiative. R/2018-627 It was moved and seconded That all proponents who submitted proposals for the provision of Solid Waste Curbside Collection in response to RFP-EN18-58 be notified that the City will not be proceeding with the initiative. CARRIED Note: Item 1109 was withdrawn. 1109 Ridge Brewing Company Ltd. – Brewery Lounge Endorsement Corporate Services 1131 Property and Liability Insurance Renewal Staff report dated November 27, 2018 recommending that expenditures of up to $390,000 for liability insurance and $260,000 for the City’s property insurance policies as offered through the Municipal Insurance Association of BC be approved. Council Meeting Minutes November 27, 2018 Page 13 of 15 R/2018-628 It was moved and seconded That expenditures of up to $390,000 for the City’s liability insurance and $260,000 for the City’s property insurance policies as offered through the Municipal Insurance Association of BC be approved. CARRIED 1132 TELUS Ground Lease Renewal Staff report dated November 27, 2018 recommending that the disposition via lease of City-owned property at 20601 Westfield Avenue to TELUS Inc. for a five-year term be approved and that the Corporate Officer be authorized to execute the associated lease documents. R/2018-629 It was moved and seconded That the disposition (via lease) of a portion of City-owned property located at 20601 Westfield Avenue and legally described as; PID: 008-904-871, Lot 816 District Lot 278 Group 1 New Westminster District Plan 27494 to TELUS INC. for a five-year term be approved and; further that the Corporate Officer be authorized to execute the associated lease documents. CARRIED Parks, Recreation & Culture 1151 2019 Age-friendly Communities Grant Program Staff report dated November 27, 2018 recommending that the submission of the 2019 Age-friendly Communities Grant Program application to the Union of British Columbia Municipalities be authorized and that a review of wayfinding in the Town Centre proceed. R/2018-630 It was moved and seconded That staff be authorized to submit the 2019 Age-friendly Communities Grant Program application to the Union of British Columbia Municipalities; and further That staff proceed with a review of wayfinding in the Town Centre and develop recommendations for improvements to wayfinding through the Place-Making, Wayfinding and Mapping Project. CARRIED Council Meeting Minutes November 27, 2018 Page 14 of 15 Administration (including Fire and Police) 1171 Replacement of Ruggedized Laptop Computers Staff report dated November 27, 2018 recommending that a contract for Ruggedized Laptop Computers by awarded to Island Key Computer Ltd and that the Corporate Officer be authorized to execute the contract. R/2018-631 It was moved and seconded That a contract for Ruggedized Laptop Replacement be awarded to Island Key Computer Ltd. for a contract price of $170,140.00 (excluding GST), and; That the Corporate Officer be authorized to execute the contract. CARRIED 1172 Community Resiliency Investment (CRI) Program – UBCM Grant Funding Staff report dated November 27, 2018 recommending that an application for grant funding be made to the Union of British Columbia Municipalities Community Resiliency Investment Program for a Community Wildfire Protection Plan update and that the overall grant management of the plan update be provided by the City of Maple Ridge R/2018-632 It was moved and seconded 1) That staff make application for grant funding to the Union of British Columbia Municipalities Community Resiliency Investment Program for a Community Wildfire Protection Plan update; and further, 2) That overall grant management for that Community Wildfire Protection Plan update be provided by the City of Maple Ridge. CARRIED Other Committee Issues – Nil 1200 STAFF REPORTS – Nil Council Meeting Minutes November 27, 2018 Page 15 of 15 1300 OTHER MATTERS DEEMED EXPEDIENT – Nil 1400 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil 1500 MAYOR AND COUNCILLORS’ REPORTS Councillor Yousef Councillor Yousef encouraged all to volunteer for Operation Red Nose. Councillor Dueck Councillor Dueck encouraged citizens to volunteer for the Salvation Army ringing of bells. Councillor Svendsen Councillor Svendsen reminded all of the December 1 Christmas in the Park event. Councillor Meadus Councillor Meadus reported on the success she has had with raising the profile of seniors in need throughout the community through social media. Councillor Duncan Councillor Duncan attended a meeting of Metro Conversations and the Cinema Politica Fundraiser. She advised that Canadian Blood Services is looking for donors. Mayor Morden Mayor Morden advised on upcoming strategic planning work to be done by Council. He attended meetings with MLA’s, the Minister of Housing, TransLink and Metro Vancouver. 1600 ADJOURNMENT – 8:32 p.m. _______________________________ M. Morden, Mayor Certified Correct ___________________________________ L. Benson, Corporate Officer