HomeMy WebLinkAbout2018-12-11 Council Minutes.pdf
City of Maple Ridge
COUNCIL MEETING MINUTES
December 11, 2018
The Minutes of the City Council Meeting held on December 11, 2018 at 7:00 p.m. in the
Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the
purpose of transacting regular City business.
PRESENT
Elected Officials Appointed Staff
Mayor M. Morden P. Gill, Chief Administrative Officer
Councillor J. Dueck K. Swift, General Manager Parks, Recreation & Culture
Councillor K. Duncan F. Quinn, General Manager Public Works and Development
Councillor C. Meadus Services
Councillor G. Robson D. Denton, Acting Director Corporate Administration
Councillor R. Svendsen T. Thompson, Chief Financial Officer
Councillor A. Yousef C. Carter, Director of Planning
S. Nichols, Acting Confidential Secretary
Other staff as required
D. Pollock, Municipal Engineer
C. Goddard, Manager Development and Environmental
Services
C. Crabtree, Chief Information Officer
D. Boag, Director of Parks and Facilities
Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca
The meeting was live streamed and recorded by the City of Maple Ridge
100 CALL TO ORDER
The meeting was called to order at 7:01pm.
200 AMENDMENTS TO THE AGENDA
The agenda was amended with the withdrawal of Item 1001 “Electric
Vehicle Charging Infrastructure: Consultation Summary Report Maple Ridge
Off-Street Parking and Loading Amending Bylaw No. 7489-2018” and the
addition of Item 501 City of Maple Ridge News Release – December 11,
2018 – City Returns to BC Supreme Court to Address Camp Safety.
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300 APPROVAL OF THE AGENDA
R/2018-639
It was moved and seconded
That the agenda of the Regular Council Meeting of December 11, 2018 be
adopted as amended by withdrawing Item 1001 and adding Item 501.
CARRIED
400 ADOPTION OF MINUTES
401 Minutes of the Regular Council Meeting of November 27, 2018
R/2018-640
It was moved and seconded
That the minutes of the Regular Council Meeting of November 27, 2018 be
adopted as circulated.
CARRIED
402 Minutes of the Public Hearing of December 4, 2018
R/2018-641
It was moved and seconded
That the minutes of the Public Hearing of December 4, 2018, be adopted
as circulated.
CARRIED
500 PRESENTATIONS AT THE REQUEST OF COUNCIL
501 City of Maple Ridge News Release – December 11, 2018 – “City Returns to
BC Supreme Court to Address Camp Safety” was circulated at the meeting.
The Mayor spoke to the news release advising that the City is going back to
court to seek Court authority to address significant fire and life safety
issues at the St. Anne camp and to address outstanding compliance
issues. He advised that this step is necessary to ensure the safety of those
living in and around the camp. The Mayor advised that this is step 1 of the
process that Council is committed to doing to bring about a safe
community. He advised that Council and staff are working on a
comprehensive safety plan for entire community, dealing with crime, safe
neighbourhoods, and getting help for those who need it.
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600 DELEGATIONS
601 Presentation of the ESRI Canada Award of Excellence
• C. Crabtree, Chief Information Officer
The Chief Information Officer provided an update on the Open Government
project noting that the information and applications on the portal allows
residents to find answers to questions, find out what is going on around
them, and demonstrates the City’s commitment to transparency and
accountability. She presented Council with the ESRI Canada Award of
Excellence.
650 QUESTIONS FROM THE PUBLIC
Ron Ramsey
Mr. Ron Ramsey, local representative of Canadians for Safe Technology
Organization, advised that he had attended the Council Workshop Meeting
in the afternoon and questioned why no health or environmental affects of
wireless technologies were raised. He requested that the City hold a public
forum with residents and Telus to allow residents to ask questions and
receive answers relative to the health affects of wireless technology.
Chris Clevette
Mr. Chris Clevette noted his concerns with current and future Telus
antennas and the PureFibre program Telus is trying to install in cities. He
advised that he does not want an antenna pole located in front of his home
and asked whether residents would have a say in whether or not PureFibre
is installed in the City. The Mayor advised that comprehensive work must
be done by staff before Council makes any decisions relative to wireless
infrastructure.
Ted Ingram
Mr. Ted Ingram spoke to the installation of wireless service and requested
that none be installed in his neighbourhood. He asked Council if the City
has a living wage policy, and suggested that one is needed if the City is
going to take care of the homeless in the City.
700 ITEMS ON CONSENT
701 Minutes
701.1 Minutes of the Development Agreements Committee Meetings of
November 26, December 4 and December 6, 2018
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701.2 Minutes of Meetings of Committees and Commissions of Council
• Agricultural Advisory Committee – October 25, 2018
• Public Art Steering Committee – September 25, 2018
702 Reports
702.1 Disbursements for the month ended November 30, 2018
Staff report dated December 11, 2018 providing information on the
disbursements for the month ended November 30, 2018.
703 Correspondence – Nil
704 Release of Items from Closed Council Status
From the Closed Council Meeting of January 9, 2017
Item 04.03 Albion Neighbourhood Learning and Community Centre Design
Process
R/2018-642
It was moved and seconded
That items 701.1, 701.2, 702.1 and 704 on the “Items on Consent”
agenda be received into the record.
CARRIED
800 UNFINISHED BUSINESS
Items 801 to 802 have been forwarded from the December 4, 2018
Council Workshop Meeting
801 2020 BC Summer Games Nomination Committee
Staff report dated December 11, 2018 recommending that staff proceed
with forming the 2020 BC Summer Games Nomination Committee, that
various agencies and organizations be invited to participate and that the
Mayor, the General Manager Parks, Recreation & Culture and the Manager
Health & Wellness of the City of Maple Ridge sit on the nomination
committee.
R/2018-643
It was moved and seconded
That staff proceed with forming the 2020 BC Summer Games Nomination
Committee; and
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That the City of Maple Ridge Mayor be appointed as Chair of the
Nomination Committee; and,
That the General Manager Parks, Recreation & Culture and Recreation
Manager Health & Wellness be appointed to the Nomination Committee;
and
That the Katzie First Nation, Kwantlen First Nation, School District No. 42
Board, Meadow Ridge and Haney Rotary Clubs, Maple Ridge-Pitt Meadows
Chamber of Commerce and the Maple Ridge Downtown Business
Improvement Association be invited to participate on the 2020 BC Summer
Games Nomination Committee; and further
That should any community agencies decline the invitation to participate on
the Nomination Committee, other groups will be considered at the
discretion of the Mayor and General Manager Parks, Recreation & Culture.
CARRIED
802 Maple Ridge Youth Planning Table Terms of Reference
Staff report dated December 11, 2018 recommending that the terms of
reference for the Maple Ridge Youth Planning Table be endorsed and that a
draft implementation schedule for the Maple Ridge Youth Strategy be
provided.
R/2018-644
It was moved and seconded
That the Youth Planning Table Terms of Reference be endorsed; and
further
That staff report back with a draft implementation schedule for the Maple
Ridge Youth Strategy as proposed by the Youth Planning Table.
CARRIED
803 Motion by Councillor Robson
Councillor Robson spoke to the motion noting that ride share services such
as UBER is required especially at this time of year when we need to get
people home safely.
R/2018-645
It was moved and seconded
That a letter be sent to the Provincial Government expressing the City of
Maple Ridge Council’s support for the immediate permitting of ride-share
services such as UBER.
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CARRIED
900 CORRESPONDENCE
901 InnerVisions Recovery Society – Support for Proposal
E-mail correspondence dated November 23, 2018 from Joanna Schofield,
Director, InnerVision Recovery Society, requesting the Mayor’s support on a
proposal to help clean and sober individuals gain employment skills and
work experience in the cooking and food service industries.
R/2018-646
It was moved and seconded
That a letter of response in support of the proposal be prepared by Mayor
Morden.
CARRIED
1000 BYLAWS
Note: Item 1001 is from the December 11, 2018 Council Workshop Meeting
Bylaw for First, Second and Third Readings
1001 Item withdrawn.
Note: Items 1002 to 1003 are from the December 4, 2018 Public Hearing
Bylaws for Third Reading
1002 2017-580-RZ, 22866 128 Avenue
Maple Ridge Zone Amending Bylaw No. 7421-2018
To rezone the subject property from RS-2 (One Family Suburban
Residential) to R-1 (Residential District). The minimum lot size for the
current RS-2 (One Family Suburban Residential) zone is 0.4 ha (1 acre),
and the minimum lot size for the proposed R-1 (Residential District) zone is
371 m2 (3,994 ft²). The current application is to permit a future
subdivision into approximately seven single family residential lots.
Third reading
R/2018-647
It was moved and seconded
That Bylaw No. 7421-2018 be read a third time.
CARRIED
Councillor Robson, Councillor Yousef, Councillor Svendsen – OPPOSED
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1003 2018-332-RZ, 11641 227 Street
Maple Ridge Official Community Plan Amending Bylaw No. 7509-2018
An OCP amendment is required to add the subject property into Appendix D
– Temporary Use Permits of the OCP. The current application is to allow a
sales centre for a future apartment use.
R/2018-648
It was moved and seconded
That Bylaw No. 7509-2018 be read a third time.
CARRIED
1100 COMMITTEE REPORTS AND RECOMMENDATIONS
Public Works and Development Services
1101 2016-411-RZ, 21188 Wicklund Avenue, RS-1 to R-4
Staff report dated December 4, 2018 recommending that Maple Ridge
Zone Amending Bylaw No. 7505-2018 to rezone from RS-1 (One Family
Urban Residential) to R-4 (Single Detached [Infill] Urban Residential) to
permit subdivision into two single family homes be given first reading and
that the applicant provide further information as described in Schedule B of
the Development Procedures Bylaw No. 5879-1999, along with the
information required for a Subdivision application.
R/2018-649
It was moved and seconded
That Zone Amending Bylaw No. 7505-2018 be given first reading; and
That the applicant provide further information as described on Schedule B
of the Development Procedures Bylaw No. 5879–1999, along with the
information required for a Subdivision application.
CARRIED
1102 2017-432-RZ, 20234 Lorne Avenue, RS-1 to RT-2
Staff report dated December 4, 2018 recommending that Maple Ridge
Zone Amending Bylaw No. 7398-2017 to rezone from RS-1 (One Family
Urban Residential) to RM-1 (Townhouse Residential) to allow for future
development of approximately five townhouse units be rescinded and that
Maple Ridge Zone Amending Bylaw 7518-2018 to rezone from RS-1 (One
Family Urban Residential) to RT-2 (Ground-Oriented Residential Infill) to
allow for a fourplex development be given first reading and that the
applicant provide further information as described on Schedules C, D and E
of the Development Procedures Bylaw No. 5879-1999.
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R/2018-650
It was moved and seconded
That first reading for Zone Amending Bylaw No. 7398-2017 granted on
February 27, 2018 be rescinded;
That Zone Amending Bylaw No. 7518-2018 be given first reading; and
That the applicant provide further information as described on Schedules
C, D, and E of the Development Procedures Bylaw No. 5879–1999.
CARRIED
1103 2018-381-RZ, 20873 123 Avenue, A-2 to R-1
Staff report dated December 4, 2018 recommending that Maple Ridge
Zone Amending Bylaw No. 7508-2018 to rezone from A-2 (Upland
Agricultural) to R-1 (Residential District) to permit a two lot subdivision be
given first reading and that the applicant provide further information as
described on Schedules B and E of the Development Procedures Bylaw No.
5879-1999, along with the information required for a Subdivision
application.
R/2018-651
It was moved and seconded
That Zone Amending Bylaw No. 7508-2018 be given first reading; and
That the applicant provide further information as described on Schedules B
and E of the Development Procedures Bylaw No. 5879–1999, along with
the information required for a Subdivision application.
CARRIED
1104 2018-430-RZ, 23717 and 23689 Fern Crescent, RS-2 to RM-1
Staff report dated December 4, 2018 recommending that Maple Ridge
Zone Amending Bylaw No. 7520-2018 to rezone from RS-2 (One Family
Suburban Residential) to RM-1 (Townhouse Residential) to permit future
development of approximately 33 townhouse units be given first reading
and that the applicant provide further information as described on
Schedules A, C, D, E, F and G of the Development Procedures Bylaw No.
5879-1999, along with the information required for an Intensive
Residential Development Permit and a Subdivision application.
R/2018-652
It was moved and seconded
In respect of Section 475 of the Local Government Act, requirement for
consultation during the development or amendment of an Official
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Community Plan, Council must consider whether consultation is required
with specifically:
i. The Board of the Regional District in which the area covered by the
plan is located, in the case of a Municipal Official Community Plan;
ii. The Board of any Regional District that is adjacent to the area
covered by the plan;
iii. The Council of any municipality that is adjacent to the area covered
by the plan;
iv. First Nations;
v. Boards of Education, Greater Boards and Improvements District
Boards; and,
vi. The Provincial and Federal Governments and their agencies.
and in that regard it is recommended that no additional consultation be
required in respect of this matter beyond the early posting of the proposed
Official Community Plan amendments on the City’s website, together with
an invitation to the public to comment, and;
That Zone Amending Bylaw No. 7520-2018 be given first reading; and
That the applicant provide further information as described on Schedules
A,C,D,E,F and G of the Development Procedures Bylaw No. 5879–1999,
along with the information required for an Intensive Residential
Development Permit and a Subdivision application.
CARRIED
1105 2018-444-RZ, 21759 River Road, RS-1 to RS-1b
Staff report dated December 4, 2018 recommending that Maple Ridge
Zone Amending Bylaw No. 7516-2018 to rezone from RS-1 (One Family
Urban Residential) to RS-1b (One Family Urban [Medium Density]
Residential) to permit future subdivision into two lots be given first reading
and that the applicant provide further information as described on
Schedules B and E of the Development Procedures Bylaw No. 5879-1999,
along with the information required for a Subdivision application.
R/2018-653
It was moved and seconded
That Zone Amending Bylaw No.7516-2018 be given first reading; and
That the applicant provide further information as described on Schedules B
and E of the Development Procedures Bylaw No. 5879–1999, along with
the information required for a Subdivision application.
CARRIED
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1106 2018-458-RZ, 11310 Kingston Street, RS-3 to M-3
Staff report dated December 4, 2018 recommending that Maple Ridge
Zone Amending Bylaw No. 7522-2018 to rezone from RS-3 (One Family
Rural Residential) to M-3 (Business Park) to permit the creation of a
campus style business park with 7 buildings, habitat restoration and trail
development be given first reading and that the applicant provide further
information as described on Schedules C, D, E and F of the Development
Procedures Bylaw No. 5879-1999.
R/2018-654
It was moved and seconded
That Zone Amending Bylaw No. 7522-2018 be given first reading; and
That the applicant provide further information as described on Schedules
(C, D, E, and F) of the Development Procedures Bylaw No. 5879–1999.
CARRIED
1107 Latecomer Agreement LC 162/18, 24086 and 24108 104 Avenue
Staff report dated December 4, 2018 recommending that the cost to
provide excess or extended services excessive to the municipality be paid
by the owners of 24086 and 24108 104 Avenue, that Latecomer Charges
be imposed and that the Corporate Officer be authorized to sign and seal
Latecomer Agreement LC 162/18.
R/2018-655
It was moved and seconded
That the cost to provide the excess or extended services at 24086 and
24108 104 Avenue is, in whole or in part, excessive to the municipality and
that the cost to provide these services shall be paid by the owners of the
land being developed; and
That Latecomer Charges be imposed for such excess or extended services
on the parcels and in the amounts as set out in Schedule A; and further
That the Corporate Officer be authorized to sign and seal Latecomer
Agreement LC 162/18 with the developers of the lands at 24086 and
24108 104 Avenue.
CARRIED
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1108 Latecomer Agreement LC 163/18, 13660, 13702 and 13738 232 Street
Staff report dated December 4, 2018 recommending that the cost to
provide excess or extended services excessive to the municipality be paid
by the owners of 13660, 13702 and 13738 232 Street, that Latecomer
Charges be imposed and that the Corporate Officer be authorized to sign
and seal Latecomer Agreement LC 163/18.
R/2018-656
It was moved and seconded
That the cost to provide the excess or extended services at 13660, 13702
and 13738 232 Street is, in whole or in part, excessive to the municipality
and that the cost to provide these services shall be paid by the owners of
the land being subdivided; and
That Latecomer Charges be imposed for such excess or extended services
on the parcels and in the amounts as set out in Schedule A; and further
That the Corporate Officer be authorized to sign and seal Latecomer
Agreement LC 163/18 with the subdivider of the lands at 13660, 13702
and 13738 232 Street.
CARRIED
1109 Award of Contract ITT-EN18-78: North Lane Sanitary Sewer Replacement by
Pipe Bursting
Staff report dated December 4, 2018 recommending that Contract ITT-
EN18-78: North Lane Sanitary Sewer Replacement by Pipe Bursting be
awarded to PW Trenchless Construction Inc., that a contingency be
approved to address potential variations in field conditions and that the
Corporate Officer be authorized to execute the contract.
R/2018-657
It was moved and seconded
That Contract ITT-EN18-78: North Lane Sanitary Sewer Replacement by
Pipe Bursting, be awarded to PW Trenchless Construction Inc. in the
amount of $448,807.00 excluding taxes; and
That a contract contingency of $50,000.00 be approved to address
potential variations in field conditions; and
That the Corporate Officer be authorized to execute the contract.
CARRIED
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Corporate Services – Nil
Parks, Recreation & Culture – Nil
Administration (including Fire and Police) – Nil
Other Committee Issues – Nil
1200 STAFF REPORTS
1201 2018-202-DVP, 2018-201-DP, 11718 224 Street
Staff report dated December 11, 2018 recommending that the Corporate
Officer be authorized to sign and seal 2018-202-DVP to reduce front yard
and rear yard setback, to reduce the north and south side interior side yard
setback, to increase the maximum number of storeys and building height
and to increase the maximum retaining wall height and that the Corporate
Officer be authorized to sign and seal 2018-201-DP to permit future
construction of a five storey residential apartment building with 23
residential units.
R/2018-658
It was moved and seconded
That the Corporate Officer be authorized to sign and seal 2018-201-DP
respecting property located at 11718 224 Street; and that Development
Variance Permit 2018-202-DVP be approved.
CARRIED
Councillor Robson - OPPOSED
1202 2018-490-DVP, 10607 277 Street
Staff report dated December 11, 2018 recommending that the Corporate
Officer be authorized to sign and seal 2018-490-DVP to increase maximum
building height of a detached garden suite in the RS-3 zone.
R/2018-659
It was moved and seconded
That the Corporate Officer be authorized to sign and seal 2018-490-DVP
respecting property located at 10607 277 Street.
CARRIED
Councillor Duncan - OPPOSED
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1203 Award of Contract, Civil Works for the Maple Ridge Cemetery Expansion
Staff report dated December 11, 2018 recommending that Contract ITT-
PL18-75: Maple Ridge Cemetery Civil Works be awarded to Custom
Blacktop Co., that a contingency be authorized and that the Corporate
Officer be authorized to execute the contract.
R/2018-660
It was moved and seconded
That Contract ITT-PL18-75: Maple Ridge Cemetery Civil Works be awarded
to Custom Blacktop Co. in the amount of $150,566 plus taxes, as well as a
contingency of $30,000 be authorized; and further That the Corporate
Officer be authorized to execute the contract.
CARRIED
1204 Award of Contract: Janitorial Services
Staff report dated December 11, 2018 recommending that RFP-PL18-67
for Janitorial Services be awarded to Hallmark Facility Services Inc. for a
two-year period with options to renew for three additional one-year terms,
that the Facilities Operations annual budget be increased to accommodate
additional organic collection and recycling service resulting from the award
of contract and that the Corporate Officer be authorized to execute the
contract.
R/2018-661
It was moved and seconded
That Contract RFP-PL18-67 for Janitorial Services, including organic green
waste collection and increased recycling service, be awarded to Hallmark
Facility Service Inc. for a two-year period with an annual contract price of
$325,032 (excluding taxes), with options to renew for three additional one
year terms, and subject to maximum increases of 2.5% for each renewal;
and
That the Facilities Operations annual budget be increased by $12,732 plus
taxes to accommodate added organic green waste collection and increased
recycling service resulting from the award of Contract RFP-PL18-67 for
Janitorial Services to Hallmark Facility Service Inc; and further
That the Corporate Officer be authorized to execute the contract.
CARRIED
1205 Albion Community Centre Costing and Grant Opportunity
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Staff report dated December 11, 2018 recommending that site
development tendering of the Albion Community Centre project proceed so
that major site and earth works can be completed in conjunction with the
development of the c̓əsqənelə Elementary School project, that construction
of the Albion Community Centre be delayed to qualify for a Community,
Culture and Recreation grant, that an application to the Community, Culture
and Recreation Program for funding towards construction of the Albion
Community Centre be submitted, that necessary measures to obtain a
LEED Silver designation or equivalent be included in the design of the
centre and that the next Financial Plan Bylaw be amended as described in
the December 11, 2018 report.
R/2018-662
It was moved and seconded
That the site development tendering of the Albion Community Centre
project proceed at an estimated cost of $5 million so that major site and
earth works can be completed in conjunction with the development of the c
c̓əsqənelə Elementary School project to reduce school disruption; and
That the construction phase of the Albion Community Centre be delayed to
qualify for a Community, Culture and Recreation grant; and That staff
submit an application to the Community, Culture and Recreation Program
for up to $5 million towards construction of the Albion Community Centre;
and
That the necessary measures to obtain a LEED Silver designation or
equivalent is included in the Albion Community Centre design at an
estimated cost of $800,000; and further
That the next Financial Plan Bylaw be amended as described in the
December 11, 2018 Council report named ‘Albion Community Centre
Budget Update and Grant Opportunity’.
CARRIED
1300 OTHER MATTERS DEEMED EXPEDIENT – Nil
1400 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING – Nil
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1500 MAYOR AND COUNCILLORS’ REPORTS
Councillor Duncan
Councillor Duncan advised that she and Councillor Svensdsen are conducting
interviews and getting prepared for committees. She noted that the blood bank is
currently in need of O negative blood and encouraged blood donations. She advised
that she had an opportunity to attend Christmas in the Park and thanked the
volunteers and staff for all their hard work.
Councillor Dueck
Councilor Dueck advised the she is also preparing for committees. She advised that
she recently attended the Dignity Breakfast which supports Sonia’s Cradle, school
lunch bag program and emergency food bank services. She thanked the Mayor and
staff on behalf of the community for their ongoing work relative to the St. Anne Camp.
Councillor Yousef
Councillor Yousef advised that he attended the Community Network’s Community
Christmas Coffee at the library and that he has been volunteering for Operation Red
Nose the past three weekends. He advised that he and his family participated in
Christmas in the Park as part of the Operation Red Nose float.
Councillor Meadus
Councillor Meadus advised that she had stopped by the Seniors Centre and noted
that it and the Child Development Centre are still not fully operational from the recent
flood. She advised that Community Kitchens is looking for ingredients for holiday
baking and cooking. She thanked the staff at Oxygen Fitness for collecting over
1000 hampers. She encouraged residents to look into the services of KidSport
noting a decline in registration. She encouraged everyone to attend the upcoming
skateboarding event, Shred Share Stoked, taking place on December 16, 2018, at
the Greg Moore Youth Centre.
Councillor Robson
Councillor Robson noted his concern that the Downtown Maple Ridge Business
Improvement Association has lost its funding. He reported that the Youth Wellness
facility received a $250,000 donation and advised that the $500,000 City funding
would not be required. He noted the great services provided to youth with mental
health.
Councillor Svendsen
Councillor Svendsen advised that he is currently conducting interviews for various
committees. He advised that he attended the Salvation Army Hope Breakfast, and
advised that there is still a need for volunteers for the Kettle Program.
Mayor Morden
The Mayor advised that recently there have been six treatment and recovery
providers offering their services. He spoke to the community safety plan, and the
ongoing Council strategic planning sessions. He spoke to the work of Council over
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the past four weeks. He attended Christmas in the Park as well, pushing a buggy to
collect donations and noted that he would like to see all of Council participate next
year. He thanked Council for their participation in the drafting of the Code of
Conduct. He wished for a safe and happy holiday for everyone, and suggested a
moment of thought for those less fortunate who have a harder time during
Christmas.
1600 ADJOURNMENT– 8:00 p.m.
_______________________________
M. Morden, Mayor
Certified Correct
___________________________________
D. Denton, Acting Corporate Officer