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HomeMy WebLinkAbout2019-02-12 Council Agenda and Reports.pdfCity of Maple Ridge COUNCIL MEETING AGENDA February 12, 2019 7:00p.m. Council Chamber MEETING DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people's lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person's behavior will be reprimanded. The meeting is live streamed and recorded by the City of Maple Ridge. Note: This Agenda is also posted on the City's Web Site at www.mapleridge.ca The purpose of a Council meeting is to enact powers given to Council by using bylaws or resolutions. This is the venue for debate of issues before voting on a bylaw or resolution. 100 CALL TO ORDER 200 AMENDMENTS TO THE AGENDA 300 APPROVAL OF THE AGENDA 400 ADOPTION OF MINUTES 401 Minutes of the Regular Council Meeting of January 29, 2019 and the Special Council Meetings of January 29, 2019 and February 5, 2019 500 PRESENTA T/ONS AT THE REQUEST OF COUNCIL 600 DELEGATIONS Page 1 Council Meeting Agenda February 12, 2019 Council Chamber Page 2 of 7 650 QUESTIONS FROM THE PUBLIC Note: Questions from the Public are limited to 15 minutes unless extended by a motion approved by the majority of Council. Each speaker is limited to 2 minutes at a time. 700 ITEMS ON CONSENT 701 Minutes 701.1 Minutes of the Development Agreements Committee Meetings of January 23, 29, 31, and February 5, 2019 701.2 Minutes of Meetings of Committees and Commissions of Council • Agricultural Advisory Committee -November 29, 2018 • Social Policy Advisory Committee -November 7, 2018 800 UNFINISHED BUS/NESS The following item has been forwarded from the January 29, 2019 Council Workshop Meeting 801 Maple Ridge Community Heritage Register Update: Additional Statements of Significance Staff report dated January 29, 2019 recommending that the proposed seven new and three revised Statements of Significance attached to the staff report dated January 29, 2019 be endorsed and added/replace the existing documentation in the Maple Ridge Community Heritage Register and that the Corporate Officer be authorized to submit the Statements of Significance to the BC Heritage Branch Registrar for inclusion on the BC Register of Historic Places The following items have been forwarded from the February 5, 2019 Council Workshop Meeting 802 Culture Plan Implementation Framework Staff report dated February 5, 2019 recommending that the Maple Ridge Culture Plan Implementation Framework be endorsed. Doc#2151633 Council Meeting Agenda February 12, 2019 Council Chamber Page 3 of 7 803 Downtown Maple Ridge Business Improvement Association request to continue the Fac;ade Improvement Program for three years commencing 2019 Staff report dated February 5, 2019 recommending that $25,000 be allocated to the Downtown Maple Ridge Fac;ade Improvement Program for 2019 and that staff engage in consultation with stakeholders in the town centre and bring a report to Council to identify new partnership initiatives to continue to enhance downtown. 804 2019 Community to Community Forum 900 1000 1100 1101 Staff report dated February 5, 2019 recommending that the City of Maple Ridge host a Community to Community Forum with Katzie First Nation and Kwantlen First Nation. CORRESPONDENCE BYLAWS COMMITTEE REPORTS AND RECOMMENDATIONS The following issues were presented at an earlier Committee of the Whole meeting with the recommendations being brought to this meeting for City Council consideration and final approval. The Committee of the Whole meeting is open to the public and is held in the Council Chamber a week prior to this meeting. Public Works and Development Services 2018-325-RZ, 12581243 Street, RS-3 to RS-2 Staff report dated February 5, 2019 recommending that Maple Ridge Zone Amending Bylaw No. 7 495-2018 to rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit future subdivision into two lots be given first reading and that the applicant provide further information as described on Schedules B and E of the Development Procedures Bylaw No. 5879-1999 along with the information required for a Subdivision application. Doc#2151633 I I Council Meeting Agenda February 12, 2019 Council Chamber Page 4 of 7 1102 2018-249-RZ, 25180 108 Avenue, A-2 & RS-3 to A-1 & RS-2 Staff report dated February 5, 2019 recommending that Maple Ridge Zone Amending Bylaw No. 7517-2018 to rezone from A-2 (Upland Agricultural) and RS-3 (One Family Rural Residential) to A-1 (Small Holding Agricultural) and RS-2 (One Family Suburban Residential) be given first reading and that the applicant provide further information as described on Schedules A, B, F, G & J of the Development Procedures Bylaw No. 5879-1999 along with the information required for a Subdivision application. 1103 2014-040-RZ, 24138 Lougheed Highway, RS-3 to RS-2 Staff report dated February 5, 2019 recommending that Maple Ridge Zone Amending Bylaw No. 7221-2016 to rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) be denied. 1104 2017-184-RZ, 23585128 Avenue Staff report dated February 5, 2019 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7530-2019 to re-designate a portion of the subject property to Conservation for the riparian setback area of Dogwood Creek be given first and second readings and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7392-2017 to allow a text amendment to the RS-2 (One Family Suburban Residential) zone with density provisions to create a 5 lot subdivision be given second reading and be forwarded to Public Hearing. 1105 2019-004-DVP, 12705 235 Street Staff report dated February 5, 2019 recommending that the Corporate Officer be authorized to sign and seal 2019-004-DVP respecting property located at 12705 235 Street. 1106 2016-176-DVP, 23710 133 Avenue Staff report dated February 5, 2019 recommending that the Corporate Officer be authorized to sign and seal 2016-176-DVP respecting property located at 23710 133 Avenue. 1107 2016-176-DP, 23710 133 Avenue Staff report dated February 5, 2019 recommending that the Corporate Officer be authorized to sign and seal 2016-176-DP respecting property located at 23710 133 Avenue. Doc#2151633 Council Meeting Agenda February 12, 2019 Council Chamber Page 5 of 7 1108 1109 1131 1151 1152 Ministry of Transportation and Infrastructure Project 12452-0002 Highway 7 Corridor Improvements -Haney Bypass Intersection Improvements Project: Conribution Agreement Approval Staff report dated February 5, 2019 recommending that the Corporate Officer be authorized to execute the Contribution Agreement titled: Project 12452-0002 Highway 7 Corridor Improvements -Haney Bypass Intersection Improvements Project for the value of $3,500,000.00 including project contingency. Contract ITT-EN18-37: Downtown Enhancement -Lougheed Highway (224 Street to 226 Street) -Update Staff report dated February 5, 2019 recommending that the BA Blacktop Ltd. contract for ITT-EN18-37: Downtown Enhancements -Lougheed Highway (224 Street to 226 Street) be increased by $350,000.00 to address the additional roadworks and that the funds be allocated from Translink Major Road Network (MRN), Operation, Maintenance and Rehabilitation (OMR) funding. Corporate Services Economic Development Committee Amending Bylaw Staff report dated February 5, 2019 recommending that Maple Ridge Economic Development Committee Amending Bylaw No. 7531-2019 be given first, second and third readings. Parks. Recreation & Culture Emerald Pig Theatrical Society License to Occupy Agreement Staff report dated February 5, 2019 recommending that the Corporate Officer be authorized to execute the Licence-to-Occupy Agreement with the Emerald Pig Theatrical Society for a five-year term. Maple Ridge Lapidary Club Lease Agreement Staff report dated February 5, 2019 recommending that the Corporate Officer be authorized to execute a Lease Agreement with the Maple Ridge Lapidary Club for a five-year term. Doc#2151633 Council Meeting Agenda February 12, 2019 Council Chamber Page 6 of 7 1153 South Albion Neighbourhood Park Contribution Staff report dated February 5, 2019 recommending that the City of Maple Ridge's funding contribution of $578,000 for the South Albion area neighbourhood park amenities be released to School District No. 42 towards the construction of a playground, sports court, pathways and sports field at 24093 -104 Avenue. 1200 STAFF REPORTS 1201 Community Safety Plan Process Staff report dated February 12, 2019 recommending that the process for developing a Community Safety Plan as outlined in the staff report dated February 12, 2019 be endorsed and that $40,000 be funded from the Police Services Reserve for developing a Community Safety Plan. 1300 OTHER MATTERS DEEMED EXPEDIENT 1400 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING 1500 MAYOR AND COUNCILLORS' REPORTS 1600 ADJOURNMENT Doc#2151633 Council Meeting Agenda February 12, 2019 Council Chamber Page 7 of 7 QUESTIONS FROM THE PUBLIC The purpose of the Questions from the Public session is to provide the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing bylaws which have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. Each person will be permitted 2 minutes to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). Questions must be directed to the Chair of the meeting and not to individual members of Council. The total session is limited to 15 minutes. Council reserves the right to defer responding to a question in order to obtain the information required to provide a complete and accurate response. Other opportunities are available to address Council including public hearings, delegations and community forum. The public may also make their views known to Council by writing or via email and by attending open houses, workshops and information meetings. Serving on an Advisory Committee is an excellent way to have a voice in the future of this community. For more information on these opportunities contact: Clerk's Department at 604-463-5221 or clerks@mapleridge.ca. Mayor and Council at mayorandcouncil@mapleridge.ca. Doc#2151633 400 Adoption and Receipt of Minutes 400 401 Minutes of Regular and Special Council Meetings 401 City of Maple Ridge COUNCIL MEETING MINUTES January 29, 2019 The Minutes of the City Council Meeting held on January 29, 2019 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor K. Duncan Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef Appointed Staff F. Quinn, Acting Chief Administrative Officer/ General Manager Public Works and Development Services D. Boag, Acting General Manager Parks, Recreation and Culture/ Director of Parks and Facilities L. Benson, Director Corporate Administration T. Thompson, Chief Financial Officer C. Carter, Director of Planning Other staff as required D. Pollock, Municipal Engineer W. Cooper, Senior Planning Technician C. Goddard, Manager of Development and Environment Services B. Elliott, Manager of Community Planning A. Bowden, Planner 1, Community Planning Note: These Minutes is also posted on the City's Web Site at www.mapleridge.ca. The meeting was also live streamed and recorded by the City of Maple Ridge. 100 CALL TO ORDER The Mayor called the meeting to order at 7:00 p.m. 200 AMENDMENTS TO THE AGENDA R/2019-028 It was moved and seconded That the January 29, 2019 Regular Council agenda be amended as follows: 1. that Items 1201 and 1202 be removed; 2. that Item 1203 be moved under Consent Agenda Items as Item 702.2; and, Council Meeting Minutes January 29, 2019 Council Chamber Page 2 of 18 3. that Item 1101 be moved to the beginning of Section 1000 Bylaws to allow the members of the public the opportunity to hear the council discussion. CARRIED 300 APPROVAL OF THE AGENDA R/2019-029 It was moved and seconded That the agenda for the January 29 2019 Council Meeting be approved as amended. CARRIED 400 ADOPTION OF MINUTES 401 Minutes of the Special Council Meeting of January 14, 2019 and Regular Council meeting of January 14, 2019 R/2019-030 It was moved and seconded That the minutes of the Regular Council Meeting of January 14, 2019 and Regular Council Meeting of January 14, 2019 be adopted as circulated. CARRIED 402 Minutes to the Public Hearing of January 22, 2019 R/2019-031 It was moved and seconded That the minutes of the Public Hearing of January 22, 2019 be adopted as circulated. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 600 DELEGATIONS -Nil Council Meeting Minutes January 29, 2019 Council Chamber Page 3 of 18 650 QUESTIONS FROM THE PUBLIC The Corporate Officer advised the audience that the Questions from the Public portion of the meeting must not include comments or opinions in relation to active development applications. Acknowledging the large amount of residents in attendance for Item 1101, the Mayor reminded each speaker to limit their time to specific questions to Council. Only those who asked a specific question were recorded below: Unidentified Resident -Patterson Avenue Asked that Patterson Avenue be removed OCP Hammond Area Plan. Monica Ferguson Asked that this Council review the Hammond Area Plan. Brent Asked if infrastructure has been considered and for clarification relative to development applications. In response to the comments and questions from the audience in relation to Item 1101, the Mayor requested that the Manager of Development and Environmental Services provide a comprehensive explanation of the Official .community Plan process, in particular the Hammond Area Plan. Mr. Goddard then provided a detailed explanation of the development application process and the options before Council tonight relative to Item 1101. Mayor encouraged those in attendance to email and contact Council with their comments and concerns relative to Item 1101. Harold Michke. Whonnock Provided a document to Council for their review and asked that this Council review the Tantalus Labs medical marijuana facility in Whonnock. 700 ITEMS ON CONSENT 701 Minutes 701.1 Minutes of the Development Agreements Committee Meetings of January 10, 2019 and January 16, 2019 701.2 Minutes of Meetings of Committees and Commissions of Council • Advisory Design Panel -November 21, 2018 • Municipal Advisory Committee on Accessibility and Inclusiveness -March 15, 2018 Council Meeting Minutes January 29, 2019 Council Chamber Page 4 of 18 702 Reports 702.1 Disbursements for the month ended December 31, 2018 Staff report dated January 29, 2019 providing information on Disbursements for the month ended December 31, 2018. 702.2 Maple Ridge nominated for "Open for Business" award by the BC Small Business Roundtable. Staff report dated January 29, 2019 providing information on our City's nomination for the "Open for Business" award by the BC Small Business Roundtable. R/2019-032 It was moved and seconded 703 704 800 900 1000 1101 That the items on the Consent Agenda be received into the record. CARRIED Correspondence -Nil Release of Items from Closed Council Status -Nil UNFINISHED BUS/NESS -Nil CORRESPONDENCE -Nil BYLAWS 2018-489-RZ, 20278 and 20292 Patterson Avenue, RS-1 to RM-2 Staff report dated January 22, 2019 recommending that Maple Ridge Zone Amending Bylaw No. 7523-2018 to rezone from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential) to permit a four storey apartment building with approximately 82 units be given first reading and that the applicant provide further information as described on Schedules C, D and E of the Development Procedures Bylaw No. 5879-1999. r Council Meeting Minutes January 29, 2019 Council Chamber Page 5 of 18 C. Carter, Director of Planning, provided a Power Point presentation including the following information: • the development application process following first reading • the background on the previous and current medium density multi-family land use designation · • the Hammond Area Plan process and how the project complies with the Official Community Plan It was moved and seconded That Zone Amending Bylaw No. 7523-2018 be given first reading. R/2019-033 It was moved and seconded That first reading of Zone Amending Bylaw No. 7523-2018 be deferred pending the outcomes of the Lougheed Transit Corridor Study and a review of the land use policies within the study area's boundaries. CARRIED Councillor Robson and Councillor Yousef -OPPOSED Staff provided a detailed timeline of the Lougheed Transit Corridor Study. Bylaws for Third Reading 1001 2017-140-RZ, 23953 Fern Crescent 1001.1 Maple Ridge Official Community Plan Amending Bylaw No. 7513-2018 To amend the Maple Ridge Official Community Plan to revise conservation boundaries to fit site conditions. Third Reading R/2019-034 It was moved and seconded That the Official Community Plan Amending Bylaw No. 7513-2018 be given third reading. CARRIED Councillor Duncan -OPPOSED 1001.2 Maple Ridge Zone Amending Bylaw No. 7390-2017 To rezone from RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit a future subdivision of four single family lots. Third Reading Council Meeting Minutes January 29, 2019 Council Chamber Page 6 of 18 R/2019-035 It was moved and seconded That Zone Amending Bylaw No. 7390-2017 be given third reading. Councillor Duncan -OPPOSED 1002 2018-409-RZ CARRIED 1002.1 Maple Ridge Official Community Plan Amending Bylaw No. 7 493-2018 To amend the Maple Ridge Official Community Plan to permit a new single family zone for eligible properties. Third Reading R/2019-036 It was moved and seconded That the Official Community Plan Amending Bylaw No. 7 493-2018 be given third reading. 1002.2 Maple Ridge Zone Amending Bylaw No. 7504-2018 To create the R-4 (Single Detached [Infill] Urban Residential) zone. Third Reading R/2019-037 It was moved and seconded That Zone Amending Bylaw No. 7504-2018 be given third reading. CARRIED CARRIED 1002.3 Maple Ridge Subdivision and Development Servicing Amending Bylaw No. 7507-2018 To outline required servicing for properties in the new R-4 zone. Third Reading R/2019-038 It was moved and seconded That the Subdivision and Development Servicing Amending Bylaw No. 7507-2018 be given third reading. CARRIED L F r I Council Meeting Minutes January 29, 2019 Council Chamber Page 7 of 18 Bylaws for Adoption 1003 2015-297-RZ, 11300 Pazarena Place 23070 Lougheed Highway Housing Agreement Bylaw No. 7332-2017 Staff report dated January 29, 2019 recommending adoption to authorize the City to enter into a housing agreement. Adoption R/2019-039 It was moved and seconded That 23070 Lougheed Highway Housing Agreement Bylaw No. 7332-2017 be adopted. CARRIED 1004 2017-233-RZ 1004.1 Maple Ridge Official Community Plan Amending Bylaw No. 7349-2017 To amend the Maple Ridge Official Community Plan to implement the triplex, fourplex and courtyard housing forms. Adoption R/2019-040 It was moved and seconded That the Official Community Plan Amending Bylaw No. 7349-2017 be adopted. CARRIED 1004.2 Maple Ridge Zone Amending Bylaw No. 7312-2017 To create a new RT-2 (Ground-Oriented Residential Infill) zone to implement the triplex, fourplex and courtyard housing forms. Adoption R/2019-041 It was moved and seconded That Zone Amending Bylaw No. 7312-2017 be adopted. CARRIED 1004.3 Maple Ridge Off Street Parking and Loading Amending Bylaw No. 7350-2017 To amend the Maple Ridge Off Street Parking and Loading Bylaw to implement the triplex, fourplex and courtyard forms. Adoption Council Meeting Minutes January 29, 2019 Council Chamber Page 8 of 18 R/2019-042 It was moved and seconded That the Off Street Parking and Loading Amending Bylaw No. 7350-2017 be adopted. CARRIED 1004.4 Maple Ridge Subdivision and Development Servicing Amending Bylaw No. 7510-2018 To specify engineering works and services for a new RT-2 (Ground-Oriented Residential Infill) zone to implement the triplex, fourplex and courtyard housing forms. Adoption R/2019-043 It was moved and seconded That Subdivision and Servicing Amending Bylaw No. 7510-2018 be adopted. CARRIED 1005 2017-221-RZ, 22032 119 Avenue Maple Ridge Zone Amending Bylaw No. 7355-2017 Staff report dated January 29, 2019 recommending adoption to rezone from RS-1 (One Family Urban Residential) to RT-2 (Ground-Oriented Residential Infill) to permit construction of a triplex. Adoption R/2019-044 It was moved and seconded That Zone Amending Bylaw 7355-2017 be adopted. CARRIED 1100 COMMITTEE REPORTS AND RECOMMENDATIONS Public Works and Development Services 1101 Item 1101 was moved to the beginning of Section 1000. 1102 2019-001-RZ, 24440 128 Avenue, RS-3 to RS-2 Staff report dated January 22, 2019 recommending that Maple Ridge Zone Amending Bylaw No. 7528-2019 to rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit a future Council Meeting Minutes January 29, 2019 Council Chamber Page 9 of 18 subdivision of 6 lots be given first reading and that the applicant provide further information as described on Schedules A, B and F of the Development Procedures Bylaw No. 5879-1999 along with the information required for a Subdivision application. R/2019-045 It was moved and seconded That Zone Amending Bylaw No. 7528-2019 be given first reading; and That the applicant provide further information as described on Schedules A, B, and F of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. CARRIED Councillor Duncan -OPPOSED 1103 2018-335-RZ, 12010 232 Street and 23223 Dewdney Trunk Road, C-1, RS-1 to C-2 Staff report dated January 22, 2019 recommending that Maple Ridge Zone Amending Bylaw No. 7501-2018 to rezone from C-1 (Neighbourhood Commercial) and RS-1 (One Family Urban Residential) to C-2 (Community Commercial) to permit a mixed use commercial development approximately 7 42m2 in size be given first reading and that the applicant provide further information as described on Schedules A, C, D, E, F and G of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. R/2019-046 It was moved and seconded That Zone Amending Bylaw No. 7501-2018 be given first reading; and That the applicant provide further information as described on Schedules A, C, D, E, F, and G of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. CARRIED 1104 2018-217-RZ, 11070 Lockwood Street, 24984, 25024 and 25038112 Avenue, RS-3 to RS-1b Staff report dated January 22, 2019 recommending that Maple Ridge Zone Amending Bylaw No. 7519-2018 to rezone from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban (Medium Density) Residential) to permit a subdivision of approximately 86 single family lots no less than 371m2 in size be given first reading and that the applicant provide further I r Council Meeting Minutes January 29, 2019 Council Chamber Page 10 of 18 information as described on Schedules A, B, E, F, G and J of the Development Procedures Bylaw No. 5879-1999 along with the information required for a Subdivision application. R/2019-047 It was moved and seconded That the North East Albion Land Use and Servicing Concept Planning Process be endorsed; That Zone Amending Bylaw No. 7519-2018 be given first reading, and That consideration of second reading be deferred until such time as the draft North East Albion Land Use and Servicing Concept Plan is endorsed by Council That the applicant provide further information as described on Schedules A, B, E, F. G and J of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. CARRIED 1105 2018-408-RZ, 13160 236 Street, RS-2 to R-1 Staff report dated January 22, 2019 recommending that Maple Ridge Zone Amending Bylaw No. 7527-2019 to rezone from RS-2 (One Family Suburban Residential) to R-1 (Residential District) in order to permit a 5 lot subdivision be given first reading and that the applicant provide further information as described on Schedules A, B, F, G & J of the Development Procedures Bylaw No. 5879-1999 along with the information required for a Subdivision application. R/2019-048 It was moved and seconded That Zone Amending Bylaw No. 7527-2019 be given first reading; and That the applicant provide further information as described on Schedules A, B, F, G and J of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. CARRIED 1106 2017-461-RZ, 11641227 Street, RS-1 to RM-2 Staff report dated January 22, 2019 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7525-2018 to amend the Council Meeting Minutes January 29, 2019 Council Chamber Page 11 of 18 Conservation Boundary and to amend the Low Rise Apartment land use designation to permit a 6 storey development be given first and second readings and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7 401-2017 to rezone from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential) to permit the future construction of two residential apartment buildings with approximately 153 residential units be amended as identified in the staff report dated January 22, 2019, be given second reading and be forwarded to Public Hearing, and that Maple Ridge Housing Agreement Bylaw 7524-2018 be given first and second readings. R/2019-049 It was moved That Official Community Plan Amending Bylaw No. 7525-2018 be given first and second readings and be forwarded to Public Hearing. That Zone Amending Bylaw No. 7401-2017 be amended as identified in the staff report dated January 22, 2019, be given second reading, and be forwarded to Public Hearing. That 11641 227 Street Housing Agreement Bylaw No. 7524-2018 be given first and second readings. It was moved and seconded That the motions be voted on separately. The Director of Planning provided Council with the option of referring the entire item back to staff to address the housing agreement bylaw with the applicant. R/2019-050 It was moved and seconded That first reading of Official Community Plan Amending Bylaw No. 7525-2018 be deferred and the item referred back to staff to address concerns raised with the housing agreement bylaw. CARRIED Councillor Duncan -OPPOSED 1107 2017-390-RZ, 23084 and 23100 Lougheed Highway, RS-3 to RM-4 Staff report dated January 22, 2019 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7 499-2018 to revise the boundary between Conservation and Urban Residential to fit site conditions be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7 442-2018 to rezone from RS-3 (One Family Rural Residential) to RM-4 (Multiple Family Residential Council Meeting Minutes January 29, 2019 Council Chamber Page 12 of 18 District) to permit a future project with approximately 30 townhouses be given second reading and be forwarded to Public Hearing. R/2019-051 It was moved and seconded That Official Community Plan Amending Bylaw No. 7 499-2018 be given first and second readings and be forwarded to Public Hearing. That Zone Amending Bylaw No. 7 442-2018 be given second reading, and be forwarded to Public Hearing. CARRIED Councillor Robson and Councillor Yousef -OPPOSED 1108 2017-074-RZ, 20383 OspringStreet, RS-1 to R-1 Staff report dated January 22, 2019 recommending that Maple Ridge Zone Amending Bylaw No. 7315-2017 to rezone from RS-1 (One Family Urban Residential) to R-1 (Residential District) to permit a future subdivision of 2 lots be given second reading and be forwarded to Public Hearing. R/2019-052 It was moved and seconded That Zone Amending Bylaw No. 7315-2017 be given second reading and be forwarded to Public Hearing. CARRIED 1109 2017-283-DVP, 11352 230 Street Staff report dated January 22, 2019 recommending that the Corporate Officer be authorized to sign and seal 2017-283-DVP respecting property located at 11352 230 Street. Councillor Duncan declared conflict of interest noting that she lives near the development and left the meeting prior to discussion. R/2019-053 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2017-283-DVP respecting property located at 11352 230 Street. CARRIED Councilor Duncan returned at 8:29 p.m. Council Meeting Minutes January 29, 2019 Council Chamber Page 13 of 18 1110 2017-221-DP, 22032 119 Avenue Staff report dated January 22, 2019 recommending that the Corporate Officer be authorized to sign and seal 2017-221-DP respecting property located at 22032 119 Avenue. R/2019-054 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2017-221-DP respecting property located at 22032 119 Avenue. CARRIED 1111 2019-010-DP, 11352 230 Street, 11295, 11280 & 11300 Pazarena Place Staff report dated January 22, 2019 recommending that the Corporate Officer be authorized to sign the Cancellation of Charges Application to discharge the notice of previously issued development permits 2015-297-DP and 2015-297-DVP from the properties outlined in the staff report dated January 22, 2019. Councillor Duncan declared conflict of interest noting that she lives near the development and left the meeting prior to discussion. R/2019-055 It was moved and seconded That the Corporate Officer be authorized to sign the Cancellation of Charges Application to discharge the notice of previously issued development permits 2015-297-DP and 2015-297-DVP from the following properties: • Lot A District Lots 402 and 403 Group 1 New Westminster District Plan (11352 230 Street); • Lot C District Lots 402 and 403 Group 1 New Westminster District Plan EPP79514 (11300 Pazarena Place); • Lot D District Lots 402 And 403 Group 1 New Westminster District Plan EPP79514 (City Parkland); • Lot E District Lots 402 and 403 Group 1 New Westminster District Plan EPP79514 (11280 Pazarena Place); • Lot 3 District Lot 402 and 403 Group 1 New Westminster District Plan EPP71200 and Lot D District Lots 402 and 403 Group 1 New Westminster District Plan EPP79514 (City Parkland) and; Lot 4 District Lot 402 Group 1 New Westminster District Plan EPP71200 (Lot with Fortis BC Statutory Right of Way). CARRIED Councilor Duncan returned at 8:31 p.m. Council Meeting Minutes January 29, 2019 Council Chamber Page 14 of 18 1112 Latecomer Agreement LC 159/18 Staff report dated January 22, 2019 recommending that the cost to provide the excess or extended services at 24895 Smith Avenue is excessive to the municipality and the cost to provide these services shall be paid by the owners of the land being subdivided and that Latecomer Charges be imposed for such excess or extended services on the parcels and in the amounts as set out in Schedule A and that the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 159/18 with the subdivider of the lands at 24895 Smith Avenue. R/2019-056 It was moved and seconded 1113 That the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 159/18 with the subdivider of the lands at 24895 Smith Avenue. CARRIED Latecomer Agreement LC 164/18 Staff report dated January 22, 2019 recommending that the cost to provide the excess or extended services at 13660, 13702 and 13738 232 Street is excessive to the municipality and the cost to provide these services shall be paid by the owners of the land being subdivided and that Latecomer Charges be imposed for such excess or extended services on the parcels and in the amounts as set out in Schedule A and that the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 164/18 with the subdivider of the lands at 13660, 13702 and 13738 232 Street. R/2019-057 It was moved and seconded 1114 That the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 164/18 with the subdivider of the lands at 13660, 13702 and 13738 232 Street. CARRIED Latecomer Agreement LC 166/18 Staff report dated January 22, 2019 recommending that the cost to provide the excess or extended services at 11016, 11032 and 11038 240 Street is excessive to the municipality and the cost to provide these services shall be paid by the owners of the land being subdivided and that Latecomer Charges be imposed for such excess or extended services on the parcels and in the amounts as set out in Schedule A and that the Corporate Officer Council Meeting Minutes January 29, 2019 Council Chamber Page 15 of 18 be authorized to sign and seal Latecomer Agreement LC 166/18 with the subdivider of the lands at 11016, 11032 and 11038 240 Street. R/2019-058 It was moved and seconded That the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 166/18 with the subdivider of the lands at 11016, 11032 and 11038 240 Street. CARRIED Corporate Services 1131 Partnering Agreement -Employment Land Investment Incentive Program Staff report dated January 22, 2019 recommending that the Corporate Officer be authorized to execute Partnering Agreements as outlined in the staff report dated January 22, 2019. R/2019-059 It was moved and seconded That the Corporate Officer be authorized to execute Partnering Agreements with: 1. A & V Electric Ltd. under building permit number 18-110737 in the amount of $1,798.20; 2. Blue Mountain Business Park Ltd. under building permit numbers: 18-114767; 18-114766; 18-114765; 18-114764; 18-114761; 18-114760; and 18-114744 in the amount of $36,531.31; 3. Webster's Corner Business Park Inc. under building permit number 18-124005 in the amount of $5,387.88; 4. 1042902 BC Ltd. under building permit number 17-120153 in the amount of $2,573.03; and RNJ Holdings under building permit number 18-116267 in the amount of $3,151.53. CARRIED Parks. Recreation & Culture 1151 WHO Global Network for Age-friendly Cities and Communities -Application Staff report dated January 22, 2019 recommending that the City of Maple Ridge apply for membership to the WHO Global Network for Age-friendly Cities and Communities. It I Council Meeting Minutes January 29, 2019 Council Chamber Page 16 of 18 R/2019-060 It was moved and seconded That the City of Maple Ridge apply for membership to the WHO Global Network for Age-friendly Cities and Communities. CARRIED 1152 Maple Ridge Sport and Physical Activity Strategy Implementation Plan Staff report dated January 22, 2019 recommending that the Maple Ridge Sport and Physical Activity Strategy Implementation Plan be endorsed. R/2019-061 It was moved and seconded That the Maple Ridge Sport and Physical Activity Strategy Implementation Plan be endorsed. CARRIED 1153 Fundamentals Childcare Centre Lease Staff report dated January 22, 2019 recommending that the Corporate Officer be authorized to execute the lease agreement attached to the January 22, 2019 report titled "Fundamentals Child Care Centre Lease" for a five-year term ending on September 1, 2023, including an option to renew for an additional term of three years. R/2019-062 It was moved and seconded That the Corporate Officer be authorized to execute the lease agreement attached to the January 22, 2019 report titled "Fundamentals Child Care Centre Lease" for a five-year term ending on September 1, 2023, including an option to renew for an additional term of three years. CARRIED 1200 STAFF REPORTS Items 1201 and 1202 withdrawn; 1203 dealt with earlier in the meeting 1300 OTHER MATTERS DEEMED EXPEDIENT-Nil 1400 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING -Nil Council Meeting Minutes January 29, 2019 Council Chamber Page 17 of 18 1500 MAYOR AND COUNCILLORS' REPORTS Councillor Yousef Noted his attendance at the recent Local Government Learning Academy. He advised of committee interviews held for the Active Transportation Committee and the Economic Development Committee, thanking those who have volunteered for council committees. Councillor Dueck Advised that the Salvation Army Coldest Night of the Year event will be taking place on February 23, 2019. She advised that a donation box will be set up at the Chamber of Commerce Business Excellence Awards being held the same night for those unable to partake in the event. She advised that she and Councillor Meadus attended their first Chamber of Commerce meeting. Councillor Duncan Noted her attendance at the recent Local Government Learning Academy (LGLA) and advised that the LGLA offers a certificate program. She noted her attendance at the Metro Vancouver Water Committee, and the Municipal Advisory Committee on Accessibility and Inclusiveness meeting with Mike Farnworth, Minister of Public Safety and Solicitor General/ Port Coquitlam MLA. She advised that she and Councillor Svendson had conducted interviews for the Public Art Steering Committee and the Community Heritage Commission. Staff were requested to circulate the LGLA program information. CouncillorSvendson Noted his attendance at the recent Local Government Learning Academy. He advised that he attended the Hometown Heroes ceremony and the Funfair at the Library. Councillor Robson Noted his attendance at the Hometown Heroes banquet where Tyler O'Neil, was inducted into the program. Tyler O'Neil is the 43rd Maple Ridge resident to be inducted into the program. He advised of the success of the Fa9ade Program. He spoke to the work currently underway by the Agricultural Advisory Committee. He announced that the Overwaitea Food Group has partnered with the Food Bank for a pilot food recover program to address the need for food and current food waste. He advised that the program is in need of a 1500 sqft, refrigerated space to operate. Council Meeting Minutes January 29, 2019 Council Chamber Page 18 of 18 Councillor Meadus Advised that she attended her first ARMS meeting. She advised that interviews for committees are ongoing. She spoke to how well the current council is working together and thanked Mayor Morden for his assistance during the LGLA. Mayor Morden Advised of his attendance at the LGLA. He spoke to his attendance at the Metro Vancouver Mayors meeting and the Chamber of Commerce meeting. He noted his appreciation with the committee interviews taking place and the incredible quality of applicants. In closing he reminded residents that the last day to appeal the BC Assessment Notice is January 31, 2019. Robson left at 8:43 pm returned at 8:44 pm 1600 ADJOURNMENT -8:52 p.m. M. Morden, Mayor Certified Correct L. Benson, Corporate Officer City of Maple Ridge SPECIAL COUNCIL MEETING MINUTES January 29, 2019 The Minutes of the City Council Meeting held on January 29, 2019 at 4:15 p.m. in the Blaney Room, 1st Floor, Maple Ridge City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor K. Duncan Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef Appointed Staff P. Gill, Chief Administrative Officer K. Swift, General Manager Parks, Recreation & Culture F. Quinn, General Manager Public Works and Development Services L. Benson, Director Corporate Administration Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca The meeting was live streamed and recorded by the City of Maple Ridge 1.0 CALL TO ORDER 2.0 APPROVAL OF THE AGENDA R/2019-022 It was moved and seconded That the agenda for the January 29, 2019 Special Council Meeting be approved as circulated. 3.0 NOTICE OF CLOSED COUNCIL MEETING The meeting will be closed to the public pursuant to Sections 90(1) and 90(2) of the Community Charter as the subject matter being considered relates to the following: Section 90(1)(a) Personal information about an identifiable individual who holds or is being considered for a position on a Board as appointed by the municipality. Doc#2153803 Special Council Meeting Minutes January 14, 2019 Page 2 of 2 Any other matter that may be brought before the Council that meets the requirements for a meeting closed to the public pursuant to Sections 90(1) and 90(2) of the Community Charter or Freedom of Information and Protection of Privacy Act. 4.0 ADJOURNMENT-4:16 p.m. M. Morden, Mayor Certified Correct L. Benson, Corporate Officer City of Maple Ridge SPECIAL COUNCIL MEETING MINUTES February 5, 2019 The Minutes of the City Council Meeting held on February 5, 2019 at 4:17 p.m. in the Blaney Room, 1st Floor, Maple Ridge City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Acting Mayor Duncan Councillor J. Dueck Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef ABSENT Mayor M. Morden Appointed Staff P. Gill, Chief Administrative Officer F. Quinn, General Manager Public Works and Development Services D. Pope, Director, Recreation and Community Engagement L. Benson, Director, Corporate Administration Other Staff as Required D. Denton, Property Manager L. Siracusa, Director of Economic Development & Civic Properties D. Boag, Director of Parks & Facilities V.Richmond, Manager of Parks Planning & Development Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca The meeting was live streamed and recorded by the City of Maple Ridge 1.0 CALL TO ORDER The Acting Mayor called the meeting to order at 4:17 p.m. 2.0 APPROVAL OF THE AGENDA R/2019-068 It was moved and seconded That the agenda for the February 5, 2019 Special Council Meeting be approved as circulated. 3.0 NOTICE OF CLOSED COUNCIL MEETING The meeting will be closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter as the subject matter being considered relates to the following: Section 90(1)(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure might reasonably be expected to harm the interests of the municipality. Special Council Meeting Agenda February 5, 2019 Page 2 of 2 Section 90(1)(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public. Any other matter that may be brought before the Council that meets the requirements for a meeting closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter or Freedom of Information and Protection of Privacy Act. 4.0 ADJOURNMENT-4:18 p.m. Councillor Duncan, Acting Mayor Certified Correct L. Benson, Corporate Officer ---l ------':-:----·--------------700 ITEMS ON CONSENT 700 701.1 Development Agreements Committee 701.1 January 23, 2019 Mayor's Office CIRCULATED TO: Michael Morden, Mayor Chair CITY OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE Paul Gill, Chief Administrative Officer Member Catherine Schmidt, Recording Secretary 1. 18-121342 BG LEGAL: LOCATION: OWNER: Lot 34 Section 24 Township 12 New Westminster District Plan LMP19841 26378 126 Avenue Garry and Lesli Altenried REQUIRED AGREEMENTS: Detached Garden Suite Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 18-121342 BG. 2. 19-101019 BG LEGAL: LOCATION: OWNER: CARRIED Parcel "A" (Reference Plan 16582) Lot 1 Section 25 Township 9 and District Lot 262 Group 1 New Westminster District Plan 3512 13055 210 Street Karamjeet & Manpreet Gill REQUIRED AGREEMENTS: Floodplain Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 19-101019 BG. CARRIED Development Agreements Committee January 23, 2019 3. 17-124618 BG LEGAL: LOCATION: OWNER: Lot 150 District Lot 243 Group 1 New Westminster District Plan 49416 # 1 -12301 209 Street Jordan & Jenae Craig REQUIRED AGREEMENTS: Detached Garden Suite Covenant Detached Garden Suite Parking covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO 17-124618 BG. , Mayor CARRIED Pb~hief Administrative Officer Member Page 2 of 2 ( N Scale: 1 :4,000 The City of Maple Ridge makes no guarantee regarding the accuracy or present status of 1-------'--~-; the information shown on this map. 26378 126 Ave FILE: 18-121342 DATE: Jan 17, 2019 BY: MC N Scale: 1 :4,000 ! j i subject property The City of Maple Ridge makes no guarantee regarding the accuracy or present status of the information shown on this map. 13055 -210 Street I MAPLE RIDGE ----------British Columbia mapleridge.ca FILE: Subject_Map10.4.1.mxd DATE: Jan 21, 2019 BY:CB I I 0) '-J I 0) I -I ~ , -=::::::::::: .~ z}> 0 0 0 "Tl )> r= --i m m .. .. C '-:; ru = :; - N CD ·"' Q. N 0 (0 ~ 0 (,.) 3 D) "C ,.., CD .. s: i (") D) m z G) z m m ;u z G) ~. ' 2 ~ 20878 20885 °870 . 20877 i 20883 + . 20882 ;r 20889 _ , __ _ r!: 20887 ~. . 20886 "'CJ ~ "'= 20893 z .. m ~--- m 20896 O 20891 -20890 ;u (/) c__ __ _J 20894 20895 ·----- 1 -,-----------~ ~ I I\J I\.) ~ 1 WW I\J '~ ~ 20899 ~ ...lo. N (.v 0 ...lo. I N 0 c.o (/) -I ~ 20910 ~ , "ti(/) l --- :::0 C 0 1JJ "ti c.... 209 24 ~ ~ ~ n-----,----r------~~~ W I -i -l ~ -0 ' -< "' - 0 0 W CX) t · 20930 20925 20914 ----r--~20~9:40~ _ 20945 , 20933 20940 20941 - January 29, 2019 Mayor's Office CIRCULATED TO: Michael Morden, Mayor Chair CITY OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITIEE Paul Gill, Chief Administrative Officer Member Catherine Schmidt, Recording Secretary 1. 18-109990 BG LEGAL: LOCATION: OWNER: Lot 1 District Lot 263 Group 1 New Westminster District Plan EPP75320 12502 201 Street Harjinder Chhina REQUIRED AGREEMENTS: Secondary Suite Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 18-109990 BG. 2. 18-121134 BG LEGAL: LOCATION: OWNER: CARRIED Lot B Section 28 Township 12 New Westminster District Plan NWP6734 1 -23525 Dogwood Avenue James and Brenda Richardson REQUIRED AGREEMENTS: Detached Garden Suite Covenant Detached Garden Suite Parking Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO 18-121134 BG. CARRIED Development Agreements Committee January 29, 2019 3. 17-118303 BG LEGAL: LOCATION: OWNER: Lot 1 Section 19 Township 15 New Westminster District Plan EPP58028 12290 269 Street Jack and Delena Paulson REQUIRED AGREEMENTS: Secondary Suite Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 17-118303 BG. Michae Chair CARRIED J ,f6r aul Gill, Chief Administrative Officer Member Page 2 of 2 ··-··-··-··-··-··-··-··-··-··-··-··-··-··-··-··-··-··-··-··-··-··-··-··"r,!'3"1\'\f~·--··-··-··-··-··-··-··-··-··-··-··-··-··-··-··-·· ~~-----------------ti 12502 ,-. ,-. ~ 0 N 0 0 N N 2434 N 0, N 2426 ,-. 0 0 N I-' N 0 Cf) N 2416 12419 12415 z 12425 0 Cf) :J 12420 12415 ...J .,: 2408 12409 12406 12410 12405 12406 N Scale: 1 :2,000 ~ ~ ~ ~ ~ 0~-----------'-----------4 N POWELL SUBJECT PROPERTY 124 LO <o LO <o " " ~ ~ 12437 12440 I-' Cf) N 0 12425 N 12426/28 2o ,-. ,-. 12421 The City of Maple Ridge makes no guarantee regarding the accuracy or present status of the information shown on this map. 12411 12502 201 St ENGINEERING DEPARTMENT mapleridge.ca FILE: Subject_Map10.4.1.mxd DATE: Jan 24, 2019 BY:NV LO I'--~ (") CV) 'SI-<o co 'SI-'SI-'SI-(") (") (") ('I ('I ('I 'SI-co ('I 0 <o 'SI-LO 0) 'SI-'SI-'SI-'SI-0) (") 'SI-(") (") 'SI-('I (") ('I ('I (") ('I ('I N Scale: 1: 1,500 'SI-('I LO (") ('I DOGWOOD AVE. ('I (") LO (") ('I 12967 12966 12950 12926 12908 23525 DOGWOOD AVE FILE: Untitled DATE: Jan 25, 2019 ENGINEERING DEPARTMENT mapleridge.ca BY:CR 12390 12380 12395 12370 12345 N Scale: 1 :2,000 1233 123 SUBJECT PROPERTY 12305 12298 12303 12280 f-' Cf) 0 I"-N 12260 12269 12240 12255 12209 12220 The City of Maple Ridge makes no guarantee regarding the accuracy or present status of the information shown on this map. 12290 269 St FILE: Subject_Map10.4.1.mxd DATE: Jan 23, 2019 BY:NV January 31, 2019 Mayor's Office CIRCULATED TO: Michael Morden, Mayor Chair CITY OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE Frank Quinn, Acting Chief Administrative Officer Member Catherine Schmidt, Recording Secretary 1. 19-100352 BG LEGAL: LOCATION: OWNER: Lot 28 Section 32 Township 12 New Westminster District Plan 8CP33861 13692 2288 Street Michael and Lindsay Hill REQUIRED AGREEMENTS: Release of Covenant (883006934) Secondary Suite Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO 19-100352 BG. 2. 17-129892 BG LEGAL: LOCATION: OWNER: CARRIED Lot 44 Section 10 Township 12 New Westminster District Plan EPP32314 10455 Robertson Street Diana & Sergiu Catinas REQUIRED AGREEMENTS: Temporary Residential Use Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 17-129892 BG. rden, Mayor CARRIED Frank QlJinn, Acting Chief Administrative Officer Memt/er 7 AVE. N N c:o .i,.. Ol N Scale: 1 :1,500 22897 13680 13670 13660 8-136AAVE. 13650 0 '-I <o 0 13640 ~ <o 0 i-: l{) <o <o I'-.. 0) 0) 0) 0) Cl) 'x" C\l C\l C\l C\l <( iiJ' C\l C\l C\l C\l Ol 13630 N N LANE 13620 l{) 13610 l{) .,._ I'-.. (") 0) I'-.. 'SI-l{) l{) <o <o 0) 0) 0) 0) 0) 0) C\l C\l C\l C\l C\l C\l C\l C\l C\l C\l C\l C\l 13692 2288 ST FILE: Untitled DATE: Jan 25, 2019 mapleridge.ca BY:CR N Scale: 1: 1,000 1044 1044 1043 1043 104AVE. 10455 Robertson St ENGINEERING DEPARTMENT ~.111• mapleridge.ca FILE: Untitled DATE: Jan 31, 2019 BY:C3 February 5, 2019 Mayor's Office CIRCULATED TO: Michael Morden, Mayor Chair CITY OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE Paul Gill, Chief Administrative Officer Member Catherine Schmidt, Recording Secretary 1. 17-130654 BG LEGAL: LOCATION: OWNER: Lot 8 Section 28 Township 12 New Westminster District Plan EPP56758 12886 235A Street Sabrina & Mario Figliola REQUIRED AGREEMENTS: Secondary Suite Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 17-130654 BG. 2. 17-130125 BG LEGAL: LOCATION: OWNER: CARRIED Lot 10 Section 28 Township 12 New Westminster District Plan EPP56758 12926 235A Street Loretta & Wycliffe Jarvis REQUIRED AGREEMENTS: Secondary Suite Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 17-130125 BG. CARRIED Development Agreements Committee February 5, 2019 3. 2016-176-RZ LEGAL: LOCATION: OWNER: Lot 4 Section 28 Township 12 New Westminster District Plan EPP73927 23710 133 Avenue Hillside Ventures Ltd. (Satwinder Brar) REQUIRED AGREEMENTS: Rezoning Servicing Agreement Geotechnical Covenant Visitor Parking Covenant Stormwater Management Covenant Sanitary Pump Covenant Wildfire Covenant Enhancement and Maintenance Agreement THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO 2016-176-RZ. 4. 18-122614 BG LEGAL: LOCATION: OWNER: CARRIED Lot 22 Section 28 Township 12 New Westminster District Plan BCP29631 2364 7 Bryant Drive Steve Model REQUIRED AGREEMENTS: , Secondary Suite Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 18-122614 BG. CARRIED Pau~ief Administrative Officer Member Page 2 of 2 0 0, ~ N 12835 Scale: 1 :2,500 12870 12791 12926 12901 12887 12880 12872 "' "" "' ~ 12788 12758 0, ~ <o "' "' ig ~'L----L...-"' "' ~ "' <o ~ ~ 12788 12781 12776 12886 235A ST LICENCES, PERMITS & BYLAWS DEPT. -~-·-::..-.. _ ,,,. FILE: Untitled DATE: Feb 1, 2019 maple ridge.ca BY:RA " ill ~ 0 ;?. ~ DOGWOOD AVE. 12967 i--: (f) <( LO (") N 12887 12875 Scale: 1: 1,500 12950 12926 12908 12886 12880 12872 ' i •c lo :·en SUBJECT PROPERTY 12926 235A St I .!!1 .. _______ ........... ~~~~:--------, :~ I -ENGINEERING DEPARTMENT f-----'_.-----A--,,1i ~ •• I mapleridge.ca A~-----------------, FILE: Untitled DATE: Feb 4, 2019 BY:C3 13367 13363 "' C "' ::: 13359 13355 I-' rJJ 13351 "' ~ 13347 13350 13343 13346 13339 13340 13335 13335 13331 13332 13325 13326 13319 13320 13315 13312 "' "-"' ~ ;:; 0, "-"' .., ~ 0, "-"' C "' :;: ~ 12 :g "' "-12 "' 0, "' "' "' "' "' "' ~ "' ::: ::: ::: ::: .., .., ::: .., .., ::: .., ::: "' "' "' "' "' 133 AVE. 13295 13269 13283 13277 I I \ I 13263 I I I I ' I I I I I 13260 I I I I ---I I-' I 1~ I I fl • . 227 I ( ' I 215 I I I "-~ "' "' I "' I ~ u .. ~ I '---_ __,_, __ I N Scale: 1 :2,500 Legend Stream ~ "' ::: ---Ditch Centreline Indefinite Creek -Lake or Reservoir 13347 13343 13336 13339 > 13333 13332 ~ 13329 McCAULEY GRES. 13325 /;; e C "' ... "' "' C .., "' "' "' "' "' .., .., .., .., .., .., .., .., 13321 13322 ~ ~ ~ ~ ~ ~ ~ 13317 Iii 13318 <( ,-. 13313 fl 13314 13309 13310 1 0 13305 /8 "-"' 0, .., ~ .: ~ ~ ~ ~ ~ :ii "' "' 13301 "' .., ::: ::: ::: ::: .., .., .., "' "' "' "' "' "' "' "' e ~ ~ al al "' 13292 I< ::: i::i ::: .., "' 13295 13282 ~~ 13275 13275 ~ ~' "' r,,'b l;i '\; 13258 13255 ..... rJJ 13250 ~ 13257 i:i 13250 13251 "' 132AAVE. i;i ~ 13238 13235 13230 13225 ~ 13220 ~c9~ 13215 ~ "' ~ 0, 2 "' ~ ~ ~ 13210 .., ~ "-.., .., 13205 "' "' .., .., "' "' "' "' 132AVE. .....---------· "' "' "' ~ ;:: ;:: .., .., ::: "' "' 23710 133 AVE PLANNING DEPARTMENT 1~•=•• mapleridge.ca FILE: 2016-176-DP DATE: Jan 28, 2019 BY:LP 13415 "' "' "' "-0::, 0, "' "' "' "' "' "' 13409 ('J ('J ('J ,.,,,.,,.9s ROCK RIDGE DRIVE 87 83 77 13393 73 13379 13366 13375 13371 13360 13356 13367 3 13363 13359 9 13350 I-' (/) 13355 <l: 5 LI) 13351 "' 13346 ('J 13347 13340 13343 9 13339 5 13336 1 13332 13335 13331 7 13328 13325 21 13322 13319 17 13318 13 09 ;:!: 13289 C, "' 13283 "-"' "' ('J "' ('J 13277 N Scale: 1 :2,000 13412 ;::; <O "' 13406 ('J 13382 13380 13376 "' C, <O "' ('J I-' (/) (!) "' 13356 ('J 13350 13346 13340 13336 13332 13326 13320 13312 LI) "' ;::; 0, "-"' "' ('J "' "" "' C, "' <O <O <O <O <O <O "' "' "' "' "' "' "' ('J ('J ('J ('J ('J ('J ('J "' 0, <O <O <O "' "' ('J ('J 133AVE. ROAD 23743 23745 "-"' 23691 "-0::, 23747 <O <O "' "' 23697 ('J ('J C, .:: "' ('J 23647 BRYANT DR. LICENCES, PERMITS & BYLAWS DEPT. ·--=~---·-·· mapleridge.ca FILE: Untitled DATE: Feb 5, 2019 BY:RA . 701.2 Minutes of Meetings of Committees and Commissions of Council --------------1 701.2 City of Maple Ridge AGRICULTURAL ADVISORY COMMITTEE REGULAR MEETING The Minutes of the Regular Meeting of the Agricultural Advisory Committee, held in the Blaney Room, at Maple Ridge Municipal Hall on November 29, 2018, 2018 at 7:01 pm. COMMITTEE MEMBERS PRESENT Councillor Gordy Robson Councillor Ryan Svendsen Margaret Daskis, Chair Al Kozak Bill Hardy Ryan Murphy Stephanie James, Vice-Chair STAFF MEMBERS PRESENT Amanda Grochowich Amanda Allen ABSENT Candace Gordon Chris Zabek David Kaplan Ian Brooks Josef Hans Lara Lorraine Bates 1. CALL TO ORDER 2. APPROVAL OF THE AGENDA R/2018-038 It was moved and seconded City of Maple Ridge City of Maple Ridge Member at Large Agricultural Sector Member at Large Agricultural Sector Agricultural Sector Staff Liaison/ Planning Department Committee Clerk Haney Farmers Market Society Regional Agrologist, Ministry of Agriculture Member at Large Member at Large Economic Development Committee Representative Agricultural Fair Board That the November 29, 2018 Agricultural Advisory Committee agenda be approved as circulated. CARRIED 3. ADOPTION OF THE MINUTES R/2018-039 It was moved and seconded That the minutes of the Maple Ridge Agricultural Advisory Committee meeting dated October 25, 2018 be adopted. CARRIED Agricultural Advisory Committee Minutes November 29, 2018 Page 2 of 3 4. DELEGATIONS-Nil 5. NEW AND UNFINISHED BUS/NESS 5.1. Introductions The Chair introduced Councillor Robson and Councillor Svendsen as the new Council Liaisons for the 2019 term. Committee members provided a brief introduction of themselves to the new Council Liaisons. 5.2. Young Agrarian Land Matching -follow up Following up on the Young Agrarian funding request dated August 31, 2018, the staff liaison sought direction in order to prepare an appropriate response. There was discussion on the funding request. R/2018-040 It was moved and seconded That the Agricultural Advisory Committee acknowledge receipt of the Young Agrarian's request and a response will be composed summarizing meeting comments for AAC review. CARRIED 5.3. Prioritization of Agricultural Plan Action Items As identified in the Committee's 2019 Business Plan, the Committee must identify and prioritize action items for 2019. Referencing the action items originally described in the 2009 Agricultural Plan and the 2016 Council Facilitated Session, the Committee established a working list of possible action items. The list will be circulated via email and included for further discussion at a future Committee meeting. 6. SUBCOMMITTEE REPORTS 6.1. Education Al Kozak provided an update on a possible educational seminar, anticipated for the Spring of 2019. There was discussion on potential dates, venues and additional complementary organizations were identified with which to connect for partnership opportunities in the development of the seminar. Mr. Kozak will compose and include for review the seminar proposal on the next agenda. In the interim, members were invited to provide any further comments and ideas via email. 6.2. Food Distribution The staff liaison advised that a report on the proposed Maple Ridge Food Hub was presented to Council at the November 27, 2018 Council Workshop meeting. At that meeting, Council directed the Committee to explore options to build community capacity for a food hub in Maple Ridge. f. I r Agricultural Advisory Committee Minutes November 29, 2018 Page 3 of 3 6.3. True North Fraser Stephanie James provided a summary of the True North Fraser brand and reported that the subcommittee is looking into the feasibility of signage on roadsides and private property. The subcommittee has drafted a survey for distribution to the Haney Farmers Market to determine interest in the True North Fraser brand and results will be reported at a future meeting. 7. CORRESPONDENCE-Nil 8. QUESTION PERIOD Al Pozsar spoke to the importance of agricultural buffers and the educational component of the Agricultural Plan. 9. ROUNDTABLE Stephanie James shared appreciation and enjoyment from her eight years of volunteering with the Committee. Ms. James thanked Margaret Daskis for her dedication to the Committee throughout the years and her efforts at the Metro Vancouver AAC. Al Kozak reported on the filming currently underway on his farm. Councillor Robson shared appreciation from Council to the members and their contributions to the Committee. Bill Hardy reported he will be travelling to Ottawa with a delegation from the Canadian Nursery Landscape Association for meetings with several Ministries. Ryan Murphy reported on current Christmas tree harvesting at the farm. Margaret Daskis advised she will be attending her final Metro Vancouver AAC meeting on November 30, 2018 and encouraged a representative from Maple Ridge be nominated should an invite again be extended to the City of Maple Ridge. Amanda Grochowich reported that the Bill 52 -Agricultural Land Commission Amendment Act recently received Royal ascent. Ms. Grochowich anticipates the summary report on the community consultation on a possible backyard hen programme will soon proceed to Council. 10. ADJOURNMENT -9:21 pm. "Original signed by Bill Hardy" for M. Daskis, Chair /aa -, City of Maple Ridge SOCIAL POLICY ADVISORY COMMITTEE MEETING MINUTES The Minutes of the Regular Meeting of the Social Policy Advisory Committee, held in the Blaney Room, at Maple Ridge City Hall, 11995 Haney Place, Maple Ridge, British Columbia, on November 7, 2018 at 7:05 pm COMMITTEE MEMBERS PRESENT Tarel Swansky, Vice Chair Annette Morgan Cathy Bennett Colene Thompson lneke Boekhorst Dr. Ingrid Tyler Jenny Earley STAFF MEMBERS PRESENT Tony Cotroneo Amanda Allen GUEST Brenna Ayliffe Valerie Spurrell ABSENT Cpl. Amanda Harnett Hailey Robinsmith Laura Butler Member at Large Maple Ridge-Pitt Meadows Katzie Seniors Network Member at Large Maple Ridge Pitt Meadows Katzie Community Network Downtown Maple Ridge Business Improvement Association Fraser Health Maple Ridge Pitt Meadows Katzie Community Network Staff Liaison/ Recreation Manager, Community Services Committee Clerk Fraser Health -Alternate Fraser Health -Alternate Ridge Meadows RCMP Member at Large -Youth Rep Member at Large Note: Ta rel Swansky chaired the meeting as Acting Chair. 1. CALL TO ORDER 2. APPROVAL OF THE AGENDA R/2018-013 It was moved and seconded That the November 7, 2018 Social Policy Advisory Committee agenda be approved as circulated. CARRIED 3. ADOPTION OF THE MINUTES R/2018-014 It was moved and seconded That the minutes of the Maple Ridge Social Policy Advisory Committee meeting dated September 5, 2018 be adopted. CARRIED Social Policy Advisory Committee Minutes November 7, 2018 Page 2 of 3 4. DELEGATIONS 4.1. Healthy Community Partnerships • Dr. Ingrid Tyler, Fraser Health Medical Health Officer Dr. Ingrid Tyler gave a presentation on Healthy Communities and the Healthy Community Movement. Dr. Tyler spoke on the Ottawa Charter for Health Promotion which includes building healthy public policy, creating supportive environments, strengthening community action, developing personal skills and reorienting health services. Dr. Tyler provided details on Plan H, strategies to build healthy and sustainable communities, and the desired outcomes of what healthy communities are meant to achieve. Dr. Tyler outlined the Healthier Communities Partnerships program at Fraser Health and how the program promotes health and wellbeing in communities in the Fraser Health region. There was discussion on Maple Ridge being an engaged community with many different working tables and task forces ranging from age friendly, dementia friendly, early childhood, to youth strategy and whether the committee is the right spot to work towards Healthier Communities Partnerships. 5. ROUNDTABLE Annette Morgan provided an update on the Seniors Outreach and Connect Program and Seniors Housing Task Group. The Age Friendly Community Task Group held a transit field trip for seniors into Vancouver and Ms. Morgan provided a report on the successful event that identified challenges for seniors and provided seniors the confidence and instruction on how to use transit. The Dementia Friendly Community Task Group held a second walkability study on November 6, 2018 and will be exploring the possible establishment of a Memory Garden within Memorial Peach Park. Valerie Spurrell advised a service plan for wrap around services with primary care providers has been submitted. The Ridge Meadows Hospital celebrated its 60th Anniversary and funds were raised to install a kitchen at the hospital. The hospital has opened a new sensory room and construction has started for a new MRI machine. Dr. Ingrid Tyler spoke about the initiatives, dialogues, and goals of the Canadian Institute for Substance Use Research. Brenna Ayliffe provided an update from the latest sport network meeting. The photo voice project has secured a spot for a pop up gallery along 224 Street on November 22, 2018 and a pop up shoe bank will take place downtown on November 16, 2018. lneke Boekhorst advised of the BIA shopping event starting November 22, 2018 and of her recent participation in a walkability study in the downtown core. Colene Thompson provided an overview of Community Network and advised a work plan review is currently underway. Ms. Thompson advised that the working table had an information fair at the Maple Ridge Public Library. Tony Cotroneo reported that dementia friendly training for City staff is scheduled in November and staff will be applying for UBCM funds for wayfinding. Flash flooding has caused damages at the Maple Ridge Seniors Activity Centre resulting in isolation of seniors. Ta rel Swansky shared appreciation for the piano on the street program. Social Policy Advisory Committee Minutes November 7, 2018 Page 3 of 3 6. NEW AND UNFINISHED BUSINESS 6.1. 2019 Business Planning The staff liaison reviewed the committee's 2014 Strengths Weaknesses Opportunities Threats (SWOT) and environmental scan and led the committee through an updated SWOT. 6.2. 2019 Committee Recruitment The Committee Clerk outlined the 2019 advisory committee recruitment process and term expiries of existing members. 6.3. 2019 Meeting Schedule There was a review of the proposed 2019 meeting schedule. R/2018-015 It was moved and seconded That the 2019 Social Policy Advisory Committee meeting schedule attached to the November 7, 2018 Social Policy Advisory Committee agenda be amended by moving the January meeting to January 30, 2019, adding a meeting on June 5, 2019, and that the schedule as amended be adopted. CARRIED 7. COMMITTEE UPDATES 7 .1. Community Network Discussion occurred in Roundtable 7.2. Opioid Overdose Working Group-Nil 7 .3. Youth Wellness Centre Tony Cotroneo reported that the Youth Wellness Centre has relocated from the Greg Moore Youth Centre to the Frog Stone Grill complex. 8. CORRESPONDENCE -Nil 9. QUESTION PERIOD -Nil 10. ADJOURNMENT -9:18 pm. "Original signed by Ta rel Swansky" T. Swansky, Acting Chair /aa 800 Unfinished Business 800 City of Maple Ridge TO: His Worship Mayor Mike Morden and Members of Council MEETING DATE: January 29, 2019 FROM: SUBJECT: Chief Administrative Officer MEETING: Works~op Maple Ridge Community Heritage Register Update: Additional Statements of Significance EXECUTIVE SUMMARY: Following completion of the Heritage Resources of Maple Ridge (Heritage Inventory) update and endorsement from Council in April 2018, the Community Heritage Commission (CHC) has undertaken an update to the Maple Ridge Community Heritage Register with the addition of seven heritage sites and revised information for three existing Heritage Register sites. A community heritage register is an official listing of properties identified by a local government as having heritage value or heritage character. Inclusion on a community heritage register does not constitute a heritage designation or any other form of permanent heritage protection. In addition to the local government's heritage register, heritage sites are also recognized at the provincial and federal levels through the BC Register of Historic Places and the Canadian Register of Historic Places, respectively. Should Council approve the 10 new and revised Statements of Significance for the Maple Ridge Community Heritage Register, documentation will be submitted by staff to the Province for posting on the BC Register of Historic Places and in turn on the Federal Government's Canadian Register of Historic Places. The CHC, through a resolution made at their December 13, 2018 meeting, is forwarding on to Council 10 Statements of Significance for inclusion on the Maple Ridge Community Heritage Register. RECOMMENDATIONS: 1) That the proposed seven new Statements of Significance attached to the staff report dated January 29, 2019 be endorsed and added to the Maple Ridge Community Heritage Register; and, 2) That the three revised Statements of Significance attached to the staff report dated January 29, 2019 be endorsed and replace the existing documentation in the Maple Ridge Community Heritage Register; and, 3) That the Corporate Officer be authorized to submitted the attached Statements of Significance to the BC Heritage Branch Registrar for inclusion on the BC Register of Historic Places. DISCUSSION: a) Background Context: The provisions for the creation of a community heritage register are outlined in Section 598 of the Local Government Act. A community heritage register is an official listing of properties identified by a Page 1 of 5 801 local government as having heritage value or heritage character. It is a planning tool with legal status that provides formal recognition for historic places and access to powerful tools such as eligibility for special provisions with the BC Building Code Heritage Building Supplement. Inclusion on a community heritage register does not constitute a heritage designation or any other form of permanent heritage protection. Specifically, placing a property on a community heritage register does not prevent a land owner from pursuing demolition or building alterations. A community heritage register is a legislative tool which does permit a local government to engage in conversations with the property owner to find mutually agreed on solutions to maintain a heritage site, noting that a municipality may only temporarily withhold demolition and building permits, and/or order heritage inspections. An important value of our community heritage register is that it provides municipal staff, the CHC, and Council with a greater understanding of heritage resources, thereby strengthening the basis for making heritage conservation and land-use decisions. It also helps to create greater awareness and appreciation of heritage resources for property owners and members of the community. Importantly, a community heritage register provides a tool for determining eligibility for heritage programs, incentives, and special provisions within the BC Building Code Heritage Building Supplement. The key document in a community heritage register submission is a Statement of Significance. The Statement of Significance is a three-part statement including a description of the site, an explanation of the site's heritage value, and the site's character-defining elements. Together, these elements describe what the formal recognition applies to, why a historic site has significance, and how the heritage value is expressed in elements such as the materials, physical layout, uses, or cultural associations of the historic place. b) Planning Analysis: The Maple Ridge Community Heritage Register was established through Council Resolution in 1999, and was last updated in 2008. There are a total of 28 heritage sites listed on the City's Register. Over the past ten years since the last Maple Ridge Community Heritage Register update, a number of new heritage resources have been identified, often through development processes that resulted in the gifting of heritage buildings to the City or through other processes such as the approval of Heritage Revitalization Agreements. A Heritage Revitalization Agreement process is similar to a rezoning process and is used for redevelopment of a heritage site. A Statement of Significance is prepared through the Heritage Revitalization Agreement. In exchange for the restoration of a heritage site guided by the Statement of Significance details, a developer is eligible to additional uses and densities beyond the existing zoning provisions. The Heritage Revitalization Agreement represents a binding legal agreement between the City and the land owner to maintain and protect the heritage site. Since 2008, five Heritage Revitalization Agreements have been approved. While two of the sites are currently included on the Heritage Register, more detailed research was obtained through the Heritage Revitalization Agreement process for all of the properties. Page 2 of 5 Given the above noted Heritage Revitalization Agreements, it is timely to add or update the following sites to the Heritage Register: • Miller Residence This heritage site is comprised of a rolling agricultural landscaping, a mix of orchard and berry fields, a house constructed in 1932, and supporting agricultural out-buildings. The Miller Residence typifies the early settlement of the Ruskin neighbourhood. • Bank of Montreal and Port Haney Post Office Located in the Port Haney neighbourhood, the two-storey former bank building was the third Bank of Montreal in B.C and was constructed in 1911. The architecture is a very good and a rare example of false front, pioneer style commercial and financial buildings. The bank's original bank vault is partially intact. The neighbouring former Post Office was constructed at a later date in 1933. Similar to the Bank of Montreal building, the former Post Office represents one of the last remaining commercial buildings along the Fraser River in Port Haney. The building was built for Mary Berry Charlton Storey, an ambitious early entrepreneur who took the role of Post Mistress. The building retains its original windows and red-brick chimney. Architectural features such as the triangular eave brackets reflect late influences of the Craftsmen style. • Turnock/Morse Residence Built in 1938 and valued as a picturesque example of a Cape Cod cottage, architectural features include shed-roofed dormers and unique inset shutter vents beside the fixed windows. • Beeton/Daykin Residence This building is an example of an early twentieth-century farmhouse in the Haney neighbourhood. The architecture includes Edwardian-era design features such as the front-gabled roof and horizontal wood siding and open plank soffits. • Whitehead Property Located in the Hammond neighbourhood, the Whitehead Property includes two homes and two outbuildings dating to the 1920s. The buildings were constructed by various immigrant men from Sweden and Finland who arrived to Hammond for employment at the local mill. The building architecture reflects the Craftsman style. Additionally, the City has identified two municipally-owned heritage sites for inclusion on the City's Heritage Register and has updated information relating to a third. In keeping with Canada's Historic Places Standards and Guidelines and the approach of the City's recently update Heritage Inventory, one of the new sites reflects the expanded definition of what constitutes a heritage site, which may now include places and landscapes. • Jackson Farm The Jackson Farm was dedicated to the City as park land through a development application in 2010. This land is significant for its association with the early agricultural development of Maple Ridge, the establishment of the local Finnish community, for its reputation as an agricultural landscape, and as a community park and open space. Page 3 of 5 • Mussallem Residence Constructed in 1937, the Mussallem Residence is significant for its association with the prominent Mussallem family, its representation of the interwar development of Maple Ridge, its romantic Period Revival architecture, and as an example of the domestic work of prominent architect H.H Simmonds. The home was donated to the City by BC Housing in 2018. • Spencer Farm Milk House This building is currently listed on the Heritage Register, but has updated information stemming from a Conservation Plan completed in 2013. The Spencer Farm Milk House dates to the 1920s and is valued for its recollection of the early agricultural history of Maple Ridge. Lastly, through the Heritage Inventory review process, the property owner of one of the newly identified sites expressed an interest in adding their property onto the City's Heritage Register. The CHC was able to accommodate the preparation of the Westacre Farms Statement of Significance with its Heritage Register update. • The Westacre Farms site is significant for its associations with the early agricultural development of Maple Ridge, the history of Japanese-Canadian settlement in the area, and for its protected wetland and wildlife habitat. c) Community Heritage Commission Input: The Community Heritage Commissioners reviewed the drafts of the attached Statements of Significance and expressed their support for the updating and additions by passing the following resolution at the December 13, 2018 CHC meeting: That the 11 Statements of Significance be forwarded to Council for inclusion on the Maple Ridge Heritage Register. At this time, 10 Statements of Significance are being brought forward for Council consideration, as the ownership of one of the heritage sites has changed since the Statement of Significance was prepared, and this warrants additional communication with the new landowner prior to proceeding. d) Consultation Process and Next Steps: Due to the involved process required for a Heritage Revitalization Agreement, the property owners of those five sites were made aware of the heritage protection requirements at the onset of their development applications. For these sites, inclusion on the City's Heritage Register is the next step in the restoration and preservation of these heritage resources, noting the landowner's commitment is inherent in the original Heritage Revitalization Agreement. The inclusion of city-owned heritage sites, whose maintenance is overseen by the Parks, Recreation and Culture Department, will provide the opportunity to be eligible for BC Building Code equivalencies and provincial funding opportunities, as applicable. Additionally, this initiative sets a best practice example noting the many heritage sites listed on the Heritage Inventory which are not currently included on the Heritage Register. Page 4 of 5 In accordance with Section 598 of the Local Government Act, notification will be sent to property owners and the minister responsible for the Heritage Conservation Act within 30 days after including a property on the City's Heritage Register. It is noted that the CHC will be engaging with current Heritage Inventory property owners in 2019 to further discuss the benefits and opportunities of adding their property to the City's Heritage Register. Additionally, the CHC, in partnership with a heritage consultant, will be exploring heritage incentive opportunities for heritage sites on the City's Heritage Register with eligible property owners. The outcomes of that engagement work will be shared with Council in the coming months. CONCLUSION: Building on the completion of an update to the Heritage Inventory in April 2018, the CHC has undertaken an update to the Maple Ridge Community Heritage Register with the preparation of Statements of Significance for seven new heritage sites and revised information for three existing Heritage Register sites. Upon Council's approval, the attached updates and additions will be made to the Maple Ridge Community Heritage Register and the information will be forwarded for inclusion on the BC Register of Historic Places. Prepared by: Amelia Bowden, M.Urb, MCIP, RPP Planner 1 R~by: Approved I, Concurrence: ~z. ' Frank Quinn, MBA, P. Eng GM: Public Works & Development Services ~Pa~ill, CPA, CGA Chief Administrative Officer Appendix A -Statements of Significance, Donald Luxton & Associates Page 5 of 5 MAPLE RIDGE STATEMENTS OF SIGNIFICANCE 2018 TABLE OF CONTENTS HAMMOND • Whitehead Property, 11406 205 Street THE RIDGE • Mussa/lem Residence, 21404 Dewdney Trunk Road HANEY • Bank of Montreal, 22355 River Road • Port Haney Post Office, 22355 River Road • Turnock/Morse Residence, 22325 St. Anne Avenue • Beeton/Daykin Residence, 12016 York Street EAST HANEY • Westacre Farms, 23575124Avenue ALBION • Jackson Farm, 24554102 Avenue • Spencer Milk House, 23448 Jim Robson Way RUSKIN • Miller Residence & Property, 28594104 Avenue DONALD LUXTON & ASSOCIATES INC: NOVEMBER 2018 -1-2 4 6 8 10 12 14 16 17 19 APPENDIX A MAPLE RIDGE STATEMENTS OF SIGNIFICANCE 2018 WHITEHEAD PROPERTY, 11406 205 STREET HISTORIC NAME: Whitehead Property ADDRESS: 11406 205 Street ORIGINAL OWNER: • Cottage: Charles Gustive Dahlberg • House: Carl (Walkeapaa) Whitehead ORIGINAL BUILDER: • Cottage: Charles Gustive Dahlberg (assumed) • House: Carl (Walkeapaa) Whitehead, with the assistance of Finnish friends and his stepdaughters, Ellen and Ethel McBryan DATE OF CONSTRUCTION: Cottage 1919, Enlarged 1922; House 1923-24 NEIGHBOURHOOD: Hammond HERITAGE STATUS: Heritage Revitalization Agreement Location of Supporting Documentation: Maple Ridge Heritage Inventory Files DESCRIPTION OF HISTORIC PLACE The Whitehead Property includes two historic houses and two outbuildings on the northeast corner of the intersection of 205th Street and 114th Avenue in the historic neighbourhood of Hammond, in Maple Ridge. The Whitehead Residence is one and one-half storey late Craftsman bungalow with a prominent gabled front porch. The adjacent Whitehouse Cottage is a one-storey front-gabled bungalow located close to the lane, at the north end of the property. A small front-gabled garage faces 205 Street, and a one-storey front-gabled structure sits behind the cottage near the rear property lines. HERITAGE VALUE OF HISTORIC PLACE The Whitehead Property is significant for its representation of the urban and social development of Hammond in the 1920s, the establishment of the local Scandinavian community drawn to the area by employment offered by the Hammond Cedar Mill, and its representation of vernacular domestic architecture. Due to the number of Scandinavian immigrants who worked at the Mill, this street became known as 'Swede Row.' Charles G. Dahlberg bought the property (and other lots) in 1919 and built a two-room cottage. He was from Sweden, came to Hammond about 1910, raised poultry, and died in 1922. Carl Whitehead then purchased the property, which is still owned by his descendants. Born in 1888 in Kurkijoki, Finland, Whitehead (a literal translation of his original Finnish surname Walkeapaa) was known as C.K. Olson when he first immigrated to Canada at the age of eighteen. He worked in the pulp mill at Powell River before moving to Chase, and then relocated his family to Hammond where he started work at the Hammond Cedar Mill. He expanded the cottage by adding two rooms on the front, moved in while he built a larger home on the same property starting in 1923, and also built other rental houses. Typical of the more informal arrangements of the time, the buildings are sited as required, close to the property lines to maximize the usable areas of the site. This buildings and landscaping on this property contribute significantly to the historic character of Hammond. The development of the Whitehead Property also demonstrates the increasing settlement and prosperity of the Hammond community, as the Mill -one of the major cedar processing mills on the DONALD LUXTON & ASSOCIATES INC: NOVEMBER 2018 -2- MAPLE RIDGE STATEMENTS OF SIGNIFICANCE 2018 Fraser River, and the town's major employer -prospered in the years following the end of World War One. The modest vernacular cottage is typical of the earliest settlers' homes in Hammond, of wood frame construction with details such as the multi-paned windows that demonstrate pride of ownership. As the community became more established, houses grew larger and more elaborate. The Whitehead House demonstrates the influence of the late Craftsman style; its design was copied from a house on Dewdney Trunk Road near Webster's Corner, the centre of the Finnish community in Maple Ridge. The Whitehead Property also demonstrates the evolution over time of the community and generations of its families, with sensitive additions made over time to meet evolving residential needs over the decades of its existence. The outbuilding facing the lane is additionally significant for being the site of the first recycling depot in Maple Ridge. HERITAGE CHARACTER-DEFINING ELEMENTS Key elements that define the heritage character of the Whitehead Property include its: • location in the historic Hammond neighbourhood of Maple Ridge, at the intersection of 205 Street and 114 Avenue, with an adjacent lane; • continuous residential use; • two wooden front-gabled outbuildings; and • mature landscaped setting including two large Linden trees in the front yard. Whitehead House: • residential form, scale and massing as expressed by its: one and one-half storey height plus basement, side-gabled roofline, projecting side bay, and prominent open front porch; • typical wood frame construction materials, as expressed by its: bevelled wooden siding on the main floor; double-coursed cedar shingle cladding on the porch column bases, foundation skirting and gable ends; tongue-and-groove roof and porch soffits; and dimensional door and window trim; • design features of the late Craftsman style such as: tapered square porch piers and columns; frieze of paired dentil blocks; square balusters; triangular eave brackets; open soffits; and pointed vergeboards; • original windows such as three-part casement assemblies with paired art glass transoms, and diamond-shaped feature window above the front entry; • glazed and panelled wooden front door; and • original interior detailing, such as wooden wainscoting and brick fireplaces. Whitehead Cottage: • residential form, scale and massing as expressed by its: one storey height, low-pitched front-gabled roofline, and offset open front-gabled entry porch; • typical wood frame construction materials, as expressed by its: cedar shingle siding on the main floor; bevelled siding in the front gable ends; tongue-and-groove soffits; and dimensional door and window trim; • design influences of the Craftsman style such as vertical battens in the gable ends, open soffits, and split vergeboards; and • original windows such as double-hung, 1-over-1 wooden sash windows with flashed upper sash. DONALD LUXTON & ASSOCIATES INC: NOVEMBER 2018 -3- MAPLE RIDGE STATEMENTS OF SIGNIFICANCE 2018 MUSSALLEM RESIDENCE, 21404 DEWDNEY TRUNK ROAD HISTORIC NAME: Mussallem Residence ADDRESS: 21404 Dewdney Trunk Road ORIGINAL OWNER: George & Elizabeth Mussallem DATE OF CONSTRUCTION: 1937 ORIGINAL ARCHITECT: Henry Holdsby Simmonds ORIGINAL CONTRACTOR: Dugald Brown NEIGHBOURHOOD: The Ridge HERITAGE STATUS: Heritage Inventory Location of Supporting Documentation: Maple Ridge Heritage Inventory Files DESCRIPTION OF HISTORIC PLACE The Mussallem Residence a one and one-half storey, wood-frame house that has been relocated to the Maple Ridge Cemetery, in The Ridge neighbourhood of Maple Ridge. It is an attractive cottage with Period Revival references such as half-timbering, multipaned windows and shutters. HERITAGE VALUE OF HISTORIC PLACE Constructed in 1937, the Mussallem Residence is significant for its association with the prominent Mussallem family, its representation of the interwar development of Maple Ridge, its romantic Period Revival architecture, and as an example of the domestic work of prominent architect H.H. Simmonds. The story of the Mussallem family represents the settlement history of Maple Ridge. In 1897, Solomon Mussallem left his native Lebanon and travelled to Canada. In 1905 he married Annie Besytt, also Lebanese, and they had seven children. Their son, George, was born in Winnipeg in January of 1908, and four more children, Nicholas, Mary, Helen and Peter, were born in Prince Rupert. After a short time in Vancouver, the Mussallems settled in Maple Ridge where their last child, Lily, was born. Solomon Mussallem started the Haney Garage in 1919, which became a Ford agency in 1924; in 1930 it became a General Motors agency. Solomon was an active member of the municipal government, serving twenty-three years on council, twenty-one of those years as Mayor. His daughter Helen went on to study nursing, spent many years working with the World Health Organization developing nursing and triage systems for underdeveloped nations, and was considered to be one of the top nurses in the world. For most of his life, George was involved with family's automotive business and with community service. In 1966 he was elected to the Provincial Legislature, serving four terms as MLA until 1983. George Mussallem married Elizabeth Suttie 'Beth' Brown in August of 1934, and they had three children: Anne in 1936; David in 1937; and Robert in 1942. Beth passed away in 1962, and George married Grace Cuthbert in 1970. George Mussallem passed away on April 10, 2007. This house was built in 1937 for George and Beth Mussallem and their growing family, commissioned by Solomon Mussallem on a site adjacent to the family home in Port Haney. It was constructed by local builder Dugald Brown, who was Beth's father. Located close to Port Haney, it reflects the development of Haney and the local road network that was providing access through the Fraser Valley, and connecting to the regional road network. As Beth was never quite satisfied with the design of the house, there were several changes made prior to 1950, including the addition of the shutters, the alteration of DONALD LUXTON & ASSOCIATES INC: NOVEMBER 2018 -4- MAPLE RIDGE STATEMENTS OF SIGNIFICANCE 2018 the front windows and the addition of an upper floor dormer and rooms, all undertaken by Dugald Brown. The Mussallem Residence is an interwar bungalow that displays a variety of Period Revival references. The years following the end of World War One were a time of cozy, entrenched traditionalism in North America, which escaped the physical devastation of its cities. Historic revivals of traditional domestic architecture continued for several decades, evoking feelings of pleasant and comfortable nostalgia. This provided a powerful impetus for the re-invention of the bungalow, often clothed in historical elements, reflected here in the use of half-timbering in the gable ends, multipaned windows and the use of decorative shutters. The Mussallem Residence is valued additionally as an example of the domestic work of architect Henry H. Simmonds (1883-1954). Born in Australia, Simmonds worked in San Francisco before relocating to Vancouver in 1911. In the 1920s and 30s, he was a prolific designer of theatres, churches and exhibition buildings. His residential commissions ranged from large mansions in Shaughnessy to many smaller domestic commissions such as the Mussallem Residence. HERITAGE CHARACTER-DEFINING ELEMENTS Key elements that define the heritage character of the Mussallem Residence include its: • residential form, scale and massing as expressed by its one and one-half storey height, side-gabled roof, rectangular floor plan, front gabled extension and projecting rear semi-octagonal bay; • Period Revival-style influence, including: roughcast stucco cladding; half-timbered gables; multi-paned windows; decorative shutters; inset entry; open tongue-and-groove soffits with exposed rafter ends; and dimensional wood window and door trim with bullnose mouldings; • variety of fenestration, including: double-hung wooden sash with 2, 3 and 4-paned upper sash; double-assembly 2-paned casement windows in the basement; multi-paned bay window in living room; and multi-paned window in front bedroom; and • interior combed red brick chimney with corbelled top. DONALD LUXTON & ASSOCIATES INC: NOVEMBER 2018 -5-1~ MAPLE RIDGE STATEMENTS OF SIGNIFICANCE 2018 BANK OF MONTREAL, 22355 RIVER ROAD HISTORIC NAME: Bank of Montreal ADDRESS: 22355 River Road ORIGINAL OWNER: Bank of Montreal ORIGINAL ARCHITECT: Unknown ORIGINAL CONTRACTOR: Unknown DATE OF CONSTRUCTION: 1911 NEIGHBOURHOOD: Haney HERITAGE STATUS: Heritage Register/ Heritage Revitalization Agreement Location of Supporting Documentation: Maple Ridge Heritage Inventory Files DESCRIPTION OF HISTORIC PLACE The Bank of Montreal is a two-storey, rectangular-plan wood-frame commercial structure located in the centre of the historic commercial district of Port Haney. Oriented towards the Fraser River and the railway tracks, this building was adapted for use as a local pub and restaurant in the 1970s. It is sited adjacent to another historic commercial building, the Port Haney Post Office. HERITAGE VALUE OF HISTORIC PLACE The Bank of Montreal is one of the last active commercial buildings in the historic core of Port Haney and is valued for its associations with the historic precinct. Originally a branch of the Bank of Montreal, it was strategically positioned close to the Fraser River in the commercial core of Port Haney, to take advantage of the river boat landing, CPR station and the services in the area including postal and retail outlets. It was built for Mary Berry Charlton Storey in 1911, and was the first bank in the Port Haney, and the third Bank of Montreal in British Columbia. The early settlement of Port Haney was centred on the Fraser River, which provided access prior to the development of roads through the area. After the arrival of the CPR, significant commercial and residential development occurred and Port Haney became a major historic transportation hub in the region. Decline set in after the onset of the Great Depression. In 1931, the completion of the Lougheed Highway - a make-work project that connected the Fraser Valley communities by road -signalled a shift in the location of Haney's commercial activity. A devastating fire in 1932 destroyed much of the existing business centre, hastening the shift of businesses up the hill. With the shift in economic activity the Bank of Montreal relocated, and this structure served a host of functions before being adapted as a pub. The former bank's use as a neighbourhood pub also reflects the change in liquor laws in the 1970s that allowed pubs to locate in neighbourhood settings rather than requiring a connection to a hotel function. Prior to this, local pubs had been located in purpose-built roadhouse hotels located along the Lougheed Highway. The Bank of Montreal is also valued for its association with an important historic personality, Mary Berry Charlton Storey, an ambitious early entrepreneur who ran commercial operations and acted as Port Haney's Post Mistress. By opening the first local bank, she cemented Port Haney's prime position in the river-based life of the early twentieth century. DONALD LUXTON & ASSOCIATES INC: NOVEMBER 2018 -6- MAPLE RIDGE STATEMENTS OF SIGNIFICANCE 2018 The architecture of the Bank of Montreal is valued as a very good and rare example of False Front, pioneer style commercial and financial buildings. Witness to its role as a bank, the interior retains part of its original vault. Additionally, the second storey served as residential space for the bank manager, as was common practice at the time of construction, and still serves a residential function today. The simple style of the structure indicates its function as a branch bank in an isolated location; in more urban settings banks of the time were constructed in solid masonry in the Classical revival style popular during the Edwardian era. Little remains of the historic downtown streetscape of Port Haney, which increases the value of this building as one of the only intact commercial buildings from the early days of settlement. Port Haney remains as a heritage precinct and a reminder of the origins of the City of Maple Ridge, and this building remains a vital part of the local neighbourhood. HERITAGE CHARACTER-DEFINING ELEMENTS Key elements that define the heritage character of the Bank of Montreal include its: • original siting and orientation to the street, and its proximate relationship to the railway and to an adjacent heritage structure; • continuing mixed commercial and residential use; • commercial form, scale and massing including its rectangular plan, two-storey height and flat roof; • vernacular design features such as the False Front parapet, inset off-centre door on ground floor, and large shop-front windows; • wood-frame construction including wooden drop siding with cornerboards and dimensional trim; and • partially intact bank vault. DONALD LUXTON &ASSOCIATES INC: NOVEMBER 2018 -7- MAPLE RIDGE STATEMENTS OF SIGNIFICANCE 2018 PORT HANEY POST OFFICE, 22355 RIVER ROAD HISTORIC NAME: Port Haney Post Office ADDRESS: 22355 River Road ORIGINAL OWNER: Mrs. M.B. Storey ORIGINAL ARCHITECT: Unknown ORIGINAL CONTRACTOR: Unknown DATE OF CONSTRUCTION: 1933 NEIGHBOURHOOD: Haney HERITAGE STATUS: Heritage Register/ Heritage Revitalization Agreement Location of Supporting Documentation: Maple Ridge Heritage Inventory Files DESCRIPTION OF HISTORIC PLACE The Port Haney Post Office is a modest one and one-half storey, front-gabled wood-frame commercial structure located in the centre of the historic commercial district of Port Haney. Oriented towards the Fraser River and the railway tracks, this building has now been adapted for commercial use. It is sited adjacent to another historic commercial building, the Bank of Montreal, now the Billy Miner Pub. HERITAGE VALUE OF HISTORIC PLACE The Port Haney Post Office is one of the last active commercial buildings in the historic core of Port Haney and is valued for its associations with the historic precinct. Port Haney is a reminder of the early history of the City of Maple Ridge and the development of its original small town centres. The early settlement of Port Haney was centred on the Fraser River, which provided the earliest access before the development of roads through the area. After the arrival of the CPR, significant commercial and residential development occurred and Port Haney became a major historic transportation hub in the region. Decline set in after the onset of the Great Depression. In 1931, the completion of the Lougheed Highway-a make-work project that connected the Fraser Valley communities by road -signalled a shift in the location of Haney's commercial activity. A devastating fire in late November 1932 destroyed much of the existing business centre, hastening the shift of businesses up the hill. There was initially some reluctance in relocating the post office, due to its convenient proximity to the railway station; in 1933, this post office was built across from the station to replace the one that had been destroyed in the fire. Public demand led to the construction of another post office in 1939 in the new town centre area. This early post office therefore remains as a representation of the transitional period that marked the end of the dominance of the railway industry and the emergence of road-based transportation that allowed greater flexibility in land development and heralded new development throughout the Fraser Valley. Following its redundancy as a post office, it served for many years as a single-family residence, until its conversion back to commercial use. The Haney Post Office is also valued for its association with an important historic personality, Mary Berry Charlton Storey, who built the post office and acted as Post Mistress. Well known as an ambitious early entrepreneur, she was the wife of Alfred Charlton, a retailer and post office operator in Port Haney. After his death in 1907, she assumed his professional responsibilities, taking on the role of Post Mistress, harbour master and retailer in addition to raising her children. Additionally, she is important to the history of Port Haney for opening the first bank in the community, cementing Port Haney's prime position in the river-based life of the early twentieth century. She was remarried in 1918 to William DONALD LUXTON & ASSOCIATES INC: NOVEMBER 2018 -8- MAPLE RIDGE STATEMENTS OF SIGNIFICANCE 2018 Storey, Mr. Charlton's cousin. Mary Berry Charlton Storey, one of Haney's most determined and ambitious businesswomen, is buried between her two husbands in the Maple Ridge Cemetery. The Port Haney Post Office is also significant for its modest scale, indicating the shifting nature of the area's economy. It also demonstrates the late persistence of the influence of the Arts and Crafts style, popular as a domestic style but reflected here in a way that tied the building to an emerging residential context. Little remains of the historic downtown streetscape of Port Haney, which increases the value of this building as one of the only intact commercial buildings from the early days of settlement. Port Haney remains as a heritage precinct and a reminder of the origins of the City of Maple Ridge, and this building remains a vital part of the local neighbourhood. HERITAGE CHARACTER-DEFINING ELEMENTS Key elements that define the heritage character of the Port Haney Post Office include its: • original siting and orientation to the street, and its proximate relationship to the railway and to an adjacent heritage structure; • commercial form, scale and massing, including its one and one-half-storey height, front gabled roof with a skirt roof at the front, rectangular floor plan and offset front entry; • wood-frame construction including lapped wooden siding with cornerboards; • late influence of the Arts and Crafts style including triangular eave brackets at the front and rear, open soffits and exposed rafter tails; • internal red-brick chimney with corbelled top; and • original windows including: wooden-sash window assemblies of double casement windows with arched three-part transoms; double-assembly, double-hung wooden-sash windows on the east side; and 4-paned double sliding windows at the rear. DONALD LUXTON & ASSOCIATES INC: NOVEMBER 2018 -9- MAPLE RIDGE STATEMENTS OF SIGNIFICANCE 2018 TURNOCK/MORSE RESIDENCE, 22325 ST. ANNE AVENUE HISTORIC NAME: Turnock/Morse Residence ADDRESS: 22325 St. Anne Avenue ORIGINAL OWNERS: Hilda & Joseph Dakin Turnock LATER OWNERS: Iris & Garnet Robert Morse ORIGINAL ARCHITECT: Joseph Daykin Turnock (assumed to be based on a pattern book design) ORIGINAL CONTRACTOR: Joseph Daykin Turnock DATE OF CONSTRUCTION: 1938 NEIGHBOURHOOD: Haney HERITAGE STATUS: Heritage Revitalization Agreement Location of Supporting Documentation: Maple Ridge Heritage Inventory Files DESCRIPTION OF HISTORIC PLACE The Turnock/Morse Residence is a one and one-half storey, wood-frame Cape Cod cottage located at the northeast corner of St. Anne Avenue and 223rd Street, in the historic Port Haney neighbourhood of Maple Ridge. Built in 1938, the house reflects the picturesque traditions and vernacular revivals popular in domestic architecture at the time, and features side-gabled roofs with clipped eaves, shingle siding, multi-paned windows and unique inset shutter vents. HERITAGE VALUE OF HISTORIC PLACE The Turnock/Morse Residence is valued as a picturesque example of a Cape Cod cottage, a style that became increasingly popular in the two decades that followed the end of World War One. The use of various Colonial Revival styles had gained new popularity at the time of the American Sesquicentennial in 1926, when patriotism was at a fever pitch and architectural fashion favoured the use of traditional, Colonial models that reflected the modern ideals of economy and good design as well as ongoing pride in past traditions. It was presumed at the time that a well-built house would display a traditional and readily-identifiable style as a hallmark of good taste. The austere economics of the time dictated that houses were generally modest in scale, and reflected the reality of families having to make do without domestic help. The Colonial Revival style -including this variation known as the Cape Cod cottage -experienced a further surge in popularity during the 1930s, when both the Colonial Revival and the Depression combined to create a desire for small, economical, yet old-fashioned houses. Family houses often assumed a cottage appearance that provided a romantic ideal of traditional domesticity, hearkening back to the values and ideals of an earlier age and evoking feelings of pleasant and comfortable nostalgia. The Cape Cod cottage received national publicity through numerous pattern books, which were widely used by many homeowners as the basis for their residential construction. The Turnock/Morse Residence is also significant for its association with the late 1930s development of the Port Haney neighbourhood of Maple Ridge. The early settlement of Port Haney was centred on the Fraser River, which provided the earliest mode of transportation prior to the development of roads through the area. After the arrival of the CPR, significant commercial and residential development occurred and Port Haney became a major historic transportation hub in the region. In 1931, the completion of the Lougheed Highway -a Depression-era make-work project that connected the Fraser Valley communities by road -signalled a shift in the location of Haney's commercial activity. A devastating fire in 1932 destroyed much of the existing business centre, hastening the shift of DONALD LUXTON & ASSOCIATES INC: NOVEMBER 2018 -10- -----I MAPLE RIDGE STATEMENTS OF SIGNIFICANCE 2018 businesses up the hill. This marked the end of the dominance of the railway industry and the emergence of road-based transportation that allowed greater flexibility in land development and heralded new development throughout the Fraser Valley. The old townsite was therefore less desirable for commercial purposes, opening up residential opportunities in the Port Haney area. The original owners, Joseph Dakin Turnock [1887-1974] and his wife, Hilda [nee Tipper, 1887-1971], decided to settle in Port Haney at the time, but only lived briefly in this house before turning it over to their daughter, Iris, and her husband, Garnet Robert Morse (1915-1987) -the son of Dr. David Garnet Morse, pioneering physician in Maple Ridge -who lived here with their family for many years. HERITAGE CHARACTER-DEFINING ELEMENTS Key elements that define the heritage character of the Turnock/Morse Residence include its: • location at the northeast corner of St. Anne Avenue and 223rd Street in the historic Port Haney neighbourhood of Maple Ridge; • continuous residential use; • residential form, scale and massing as expressed by its one and one-half storey height, side-gabled roofline, rectangular plan with projecting setback wing to the east, and offset front entry; and • Period Revival, Cape Cod design features such as: clipped eaves; wide, random-width, cedar shingle siding with wide exposure to the weather; simple wooden trim; front and rear shed-roofed dormers; central red brick chimney; multi-paned wooden-sash windows including single and double fixed and double-hung assemblies; and inset shutter vents beside the fixed windows. DONALD LUXTON & ASSOCIATES INC: NOVEMBER 2018 -11- MAPLE RIDGE STATEMENTS OF SIGNIFICANCE 2018 BEETON/DAYKIN RESIDENCE, 12016 YORK STREET HISTORIC NAME: Beeton/Daykin Residence ADDRESS: 12016 York Street ORIGINAL OWNERS: Joseph Alfred Beeton LATER OWNERS: Calvert & Annie Daykin ORIGINAL ARCHITECT: Unknown ORIGINAL CONTRACTOR: Unknown DATE OF CONSTRUCTION: 1911; Later Additions and Alterations NEIGHBOURHOOD: Haney HERITAGE STATUS: Heritage Revitalization Agreement Location of Supporting Documentation: Maple Ridge Heritage Inventory Files DESCRIPTION OF HISTORIC PLACE The Beeton/Daykin Residence is an early twentieth-century farmhouse located at the northeast corner of York Street and Dewdney Trunk Road, in the Haney neighbourhood of Maple Ridge. The house, which had been expanded and modified over the years, was originally built as a simple front-gabled structure with enclosed verandahs at the front and rear; it has now been rehabilitated as a multi-unit dwelling. HERITAGE VALUE OF HISTORIC PLACE The Beeton/Daykin Residence is significant as an example of an early twentieth-century farmhouse that has been adapted over time, and as a representation of changing agricultural activities. Joseph Alfred Beeton (1864-1924} owned a 37.5-acre farm fronting Dewdney Trunk Road where he kept poultry and dairy cattle. In 1911, he subdivided the property, but retained a 9.4-acre parcel where he built the original part of this house. In 1914, Beeton married Annie McWhinnie (nee Henry, 1870-1950}, a widow with many children. In order to enlarge the house for more bedroom and bathroom space required by his growing family, he raised it to add a basement, and added a dormer to open up the attic. Calvert and Annie Daykin purchased the property in 1919, and established a large poultry farm. A second house was built on the west side of the property for Ernest and Vina Daykin in 1919-20 (22007 Dewdney Trunk Road}, and the two houses co-existed on the farm until it was subdivided for residential use. York Street provided access to the new lots, and was laid out between the two houses. This expanded house was home to the several generations of the Daykin family over the course of 52 years, from 1919 to 1971. The verandah has been enclosed, an addition was made to the west side, and the house has been turned to face York Street. The farm, which began with a chicken hatchery, was expanded in 1940 to become a large Leghorn poultry operation as well as a dairy farm. The site is additionally valued as an example of the modernization of the small family farm when, in 1947, the farm replaced its horses with one of the region's first Ford Ferguson Tractors. The large farm plot was subdivided in 1966 to produce twenty-two building lots, representing the suburbanization of Maple Ridge. The evolution of the house over the last century in response to the need for expansion and modernization transformed it from an early Haney farmhouse to a multi-family residence on subdivided land, accommodating the changing needs of its resident families and the community. DONALD LUXTON & ASSOCIATES INC: NOVEMBER 2018 -12- MAPLE RIDGE STATEMENTS OF SIGNIFICANCE 2018 HERITAGE CHARACTER-DEFINING ELEMENTS Key elements that define the heritage character of the Beeton/Daykin Residence include its: • location at the northeast corner of York Street and Dewdney Trunk Road, in the historic Haney neighbourhood; • contiguous relationship with the Daykin Residence, 22007 Dewdney Trunk Road; • continuous residential use; and • vernacular Edwardian-era design features, such as the medium-pitched front-gabled roof, horizontal wood siding, shingled dormer and basement walls, open plank soffits, and 1-over-1 double-hung wooden-sash windows. DONALD LUXTON & ASSOCIATES INC: NOVEMBER 2018 -13- MAPLE RIDGE STATEMENTS OF SIGNIFICANCE 2018 WESTACRE FARMS, 23575 124 AVENUE HISTORIC NAME: Westacre Farms/Westacres ADDRESS: 23575 124 Avenue ORIGINAL OWNERS: Gordon L. and Anne Margaret Clark LATER OWNERS: Doug and Sharon Hanzlick / Josine and Adria an Eikelenboom ORIGINAL ARCHITECT: Unknown ORIGINAL CONTRACTOR: Unknown DATE OF HOUSE CONSTRUCTION: 1968; Later Additions NEIGHBOURHOOD: East Haney HERITAGE STATUS: Heritage Inventory Location of Supporting Documentation: Maple Ridge Heritage Inventory Files DESCRIPTION OF HISTORIC PLACE Westacre Farms is an agricultural landscape located in the East Haney neighbourhood of Maple Ridge. The entry is a curving, tree-lined drive that leads to a house and farm compound. To the north of the house, a widening of Coho Creek has resulted in the establishment of a wetland area surrounded by mature native Maple trees. HERITAGE VALUE OF HISTORIC PLACE Westacre Farms is significant for its associations with the early agricultural development of Maple Ridge, the history of Japanese-Canadian settlement in the area, and for its protected wetland and wildlife habitat. Maple Ridge and Pitt Meadows were once home to a large, vibrant Japanese-Canadian population. Immigration from Japan to Canada increased greatly in the first decades of the 1900s, and Japanese settlement in Maple Ridge began with the arrival of Jira Inouye in 1907. These new settlers were mainly farmers, and although they established farms throughout the District, most chose to farm near Haney, in the area north of Dewdney Trunk Road, and many raised strawberries. Anti-Japanese feeling was evident at the time; in 1919 the Agricultural Association barred Japanese from their Directorate, and three years later decided not to solicit any further subscriptions from them. By the time of the 1921 Census of Canada, many second-generation children of Japanese descent had been born in Canada, and were considered Canadians. The population of Maple Ridge reached was almost a third Japanese-Canadian in the 1930s, and formed an important part of the community. The site of Westacre Farms was subdivided in 1908 from a larger property owned by Archibald Baillie; the access road to the south, now 124 Avenue, was called Baillie Road at the time. Yazayemon Tamura owned this property and the adjacent site to the west from 1912 to 1921; in 1921 this twenty-acre parcel was transferred to his brother Jube Tamura; they were both poultry farmers. In 1940, there were 29 Japanese-Canadian families engaged in the poultry business in Haney, with a total of 18,800 birds, all of the 'White Leghorn' variety. In 1942, the Japanese-Canadian population was forcibly evacuated from the Coast, and their properties were confiscated. The Secretary of State of Canada owned this confiscated property until 1944, when it was transferred to the Director of The Veterans' Land Act. It was then rented out, and in the 1950s was the site of a business that provided therapeutic services for racehorses; a large deep concrete pool still exists where DONALD LUXTON & ASSOCIATES INC: NOVEMBER 2018 -14- MAPLE RIDGE STATEMENTS OF SIGNIFICANCE 2018 a trainer could exercise the horses while they swam, saving wear and tear on their legs. The curving drive that runs through the site appears to be part of a racetrack. Gordon L. and Anne Margaret Clark acquired this farm property in 1963, and built a new house in 1968. Doug and Sharon Hanzlick lived in Burnaby, Vancouver and Coquitlam for the first seven years of their marriage, but with a growing family plus numerous pets they began to look for a larger property. Doug Hanzlick was approached by Gordon Clark, who was a business acquaintance, to see if he would be interested in 'trading' their two year-old home for this property in Maple Ridge. The Hanzlicks agreed, and moved into the ranch-style house on the property in August 1970. They expanded the home twice during their nine years of living here; the house has a sweeping view over a small lake on the property, and a party room suitable for large-scale entertaining. Josine and Adriaan Eikelenboom acquired the property in 1979, and were soon hosting musical events in the great room, just as they had done in their native Holland before they came to Maple Ridge; this series of modest house concerts led to the formation of the Maple Ridge Music Society in 1983. There is a part of the property where Coho Creek has been enlarged into a pond, now a wetland that is a home to herons, ducks and geese. After the death of her husband in 2001, Josine Eikelenboom committed to protecting the land from future development, and has dedicated ten acres of the site through a legal covenant. HERITAGE CHARACTER-DEFINING ELEMENTS Key elements that define the heritage character of Westacre Farms include its: • location in East Haney, in an agricultural area; • continuous residential and agricultural use; • rolling agricultural landscape, with cleared open fields, curved entry drive lined with mature fruit trees, 1968 house with later additions, barns and outbuildings, equestrian therapeutic concrete swimming pool, numerous trees and shrubs, and natural springs and creeks; • remnants of original plantings from previous house and garden, including cultivated bushes, two Prune Plums, two King apple trees, and heirloom daffodils; and • protected wetland pond and natural habitat created by the widening of Coho Creek, surrounded by mature native Maple trees. DONALD LUXTON & ASSOCIATES INC: NOVEMBER 2018 -15- -----I MAPLE RIDGE STATEMENTS OF SIGNIFICANCE 2018 JACKSON FARM, 24554 102 AVENUE HISTORIC NAME: Jackson Farm ADDRESS: 24554 102 Avenue ORIGINAL OWNER: John Jackson LATER OWNER: City of Maple Ridge DATE OF ESTABLISHMENT: circa 1901 NEIGHBOURHOOD: Albion HERITAGE STATUS: Heritage Inventory Location of Supporting Documentation: Maple Ridge Heritage Inventory Files DESCRIPTION OF HISTORIC PLACE Jackson Farm is part of a former farm site in the Albion neighbourhood of Maple Ridge. Part of the farm is now a community park; all of the original buildings have been demolished, but the landscape retains remnants of its agricultural features. The rolling farm site has a panoramic outlook to the west, over a downslope coniferous forest. HERITAGE VALUE OF HISTORIC PLACE Jackson Farm is significant for its associations with the early agricultural development of Maple Ridge, the establishment of the local Finnish community, for its representation of an agricultural landscape, and as a community park and open space. The establishment of Jackson Farm occurred at a time when European settlers were attracted to Maple Ridge by its fertile land and rich agricultural opportunities. John Jackson, who originally immigrated to the United States from Finland, had changed his Finnish name, Hyvari, to 'Jackson.' From the United States, John went to Vancouver Island, where he worked as a miner. He travelled with two of his friends to Maple Ridge to inspect the land, and bought this property from William Wales in 1901. Wales {1856-1928} had received the land grant for this eighty-acre property in Albion in 1895, planted an orchard of fruit trees and built a small house. The Jacksons lived there until they built a larger new house in 1915. For the family's main income, John Jackson worked hauling gravel for municipal road building projects, and cleared his land with a team of horses. At one time the family had seventy milk cows as well as an extensive orchard. The Jackson family included seven children; their son Vaino, known as 'Vin,' took over the family farm and lived there until his death in 1996. Once the farming activities were abandoned, part of the farm was developed for residential use, but a portion remains as a community park. Although the land is no longer cultivated and the original structures have been demolished, throughout the landscape there are remnant plantings that have survived. Today, the remaining portion of Jackson Farm is a much-valued community park and open space. HERITAGE CHARACTER-DEFINING ELEMENTS Key elements that define the heritage character of Jackson Farm include its: • location in Albion, the site of early agricultural activities in Maple Ridge; • rolling landscape with open area on the high lands to the east, and panoramic views over the downslope coniferous forest to the west; and • remnants of original agricultural crops such as fruit trees and other garden plantings. DONALD LUXTON & ASSOCIATES INC: NOVEMBER 2018 -16- MAPLE RIDGE STATEMENTS OF SIGNIFICANCE 2018 SPENCER MILK HOUSE, 23448 JIM ROBSON WAY HISTORIC NAME: Spencer Milk House ADDRESS: 23448 Jim Robson Way ORIGINAL OWNER: David Spencer Ltd. LATER OWNERS: North Fraser Valley Fair/ City of Maple Ridge ORIGINAL ARCHITECT: Unknown ORIGINAL CONTRACTOR: Unknown DATE OF CONSTRUCTION: circa 1922 NEIGHBOURHOOD: Albion HERITAGE STATUS: Heritage Register Location of Supporting Documentation: Maple Ridge Heritage Inventory Files DESCRIPTION OF HISTORIC PLACE The Spencer Farm Milk House is a small, one-storey plus attic masonry building with stucco cladding and a jerkin-headed roof, located on the agricultural fairgrounds in the historic Albion neighbourhood of Maple Ridge. HERITAGE VALUE OF HISTORIC PLACE Constructed in the early 1920s, the Spencer Farm Milk House is valued for its recollection of the early agricultural history of Maple Ridge, and in particular the Albion neighbourhood. Originally located near an access road within a grouping of buildings of associated agricultural uses, the Milk House was constructed for the specific purpose of cooling and storing milk while awaiting transportation off the farm, and for the cleaning, sanitizing, and storing of materials and equipment used in the production and handling of milk on a small scale. The building is significant as an unusual and very good example of an early agricultural outbuilding constructed as part of a larger dairy farming operation. Its overall form, window design, stucco cladding and roof form suggests a domestic design language applied to an agricultural building, reflecting the popular local and regional architectural styles of the time. Its modest size demonstrates that only small quantities of milk were stored here; without refrigeration milk could not be held for long periods and was shipped regularly off the farm, along with other agricultural products. Heritage value is found additionally in the building's historical association to Samuel Robertson, the first European settler in Maple Ridge, who established a large farm here with " ... fields, fences, barns, orchards, residences ... " and in the continuation of agricultural traditions on the property through its purchase by David Spencer's Limited of Vancouver in 1919 as a dairy operation and stopover for beef cattle from the Prairies en route to the coast. The Milk House is one of only two remaining structures that reflect this early agricultural use; the other is the adjacent Spencer Farm Residence at 23423 Lougheed Highway. Purchased in 1959 by the Municipality of Maple Ridge, the Milk House and its site possess additional significance as the location of the North Fraser Valley Exhibition and Maple Ridge Agricultural Fair, an important tradition of rural life in Maple Ridge and throughout British Columbia. DONALD LUXTON & ASSOCIATES INC: NOVEMBER 2018 -17- MAPLE RIDGE STATEMENTS OF SIGNIFICANCE 2018 HERITAGE CHARACTER-DEFINING ELEMENTS Key elements that define the heritage character of the Spencer Farm Milk House include its: • location in Albion, on the site of early agricultural activities in Maple Ridge and as part of the later Fairgrounds site; • modest agricultural form, scale and massing, as expressed in its one-storey plus attic height, side jerkin-headed roof and concrete milk cooler; • features that supported its use as a milk house, including its interior layout, the roof ventilator and concrete cooler with steel door; • masonry construction, including concrete foundations, terra cotta block walls, roughcast stucco cladding with ground red brick binder and board-formed concrete cooler; • two original wooden doors, and original double-hung 6-over-1, single and double-assembly wooden sash windows; and • open landscape setting adjacent to an access road. DONALD LUXTON & ASSOCIATES INC: NOVEMBER 2018 -18- MAPLE RIDGE STATEMENTS OF SIGNIFICANCE 2018 MILLER RESIDENCE & PROPERTY, 28594 104 AVENUE HISTORIC NAME: Miller Residence & Property ADDRESS: 28594 104 Avenue ORIGINAL OWNER: Charles A. & Blanche Miller ORIGINAL ARCHITECT: Unknown ORIGINAL CONTRACTOR: Unknown DATE OF CONSTRUCTION: 1932 NEIGHBOURHOOD: Ruskin HERITAGE STATUS: Heritage Register/ Heritage Revitalization Agreement Location of Supporting Documentation: Maple Ridge Heritage Inventory Files DESCRIPTION OF HISTORIC PLACE The Miller Residence & Property consists of a one and one-half storey wood-frame bungalow and its cultivated setting. It is set into the south western slope of a large rural property, which features outbuildings, orchard trees, berry fields and ornamental deciduous trees, set against the backdrop of a downslope coniferous forest. HERITAGE VALUE OF HISTORIC PLACE The heritage value of the Miller Residence & Property lies in its location in the historic community of Ruskin, its mix of orchard and berry fields typical of small farm holdings of its time, its association with the Miller family, and in Charles Miller's surviving residence. The settlement of the Miller Property typifies the early settlement of the Ruskin community. The original 160-acre land grant was made to Moses Ball in 1893. In 1898, Ball sold 130 acres of his property to James and Robert Harris. Eager to move to South Africa, in 1903 they sold the site to Albert G. Miller; the farm was later subdivided, and this house stands on a fraction of the original farm. The rural settlement pattern of Ruskin includes small, somewhat isolated farms in forest clearings on sloping sites that make use of the terrain for orchards and berry fields. Albert Miller epitomized the independent settler and resident; he was a farmer who made ends meet by working seasonally on riverboats, fishing, or in the logging camps. Miller was also a master builder; well known for his design and construction work on local projects in Ruskin and neighbouring Whonnock, such as the Heaps Sawmill in Ruskin, the Whonnock Memorial Hall, and the Ruskin Community Hall. Albert's son, Charles A. Miller (1902-1988) married Blanche Yvonne Antaya (1902-1977) in 1925, and built this Craftsman-inspired farmhouse for their growing family in 1932. Charles Miller worked in the powerhouse at Ruskin Dam, but was also a noted local author. A legal agreement now protects the house, as well as a number of early agricultural outbuildings and landscape features, including orchard trees and ornamental deciduous trees set against the backdrop of a downslope coniferous forest. DONALD LUXTON & ASSOCIATES INC: NOVEMBER 2018 -19- MAPLE RIDGE STATEMENTS OF SIGNIFICANCE 2018 HERITAGE CHARACTER-DEFINING ELEMENTS Key elements that define the heritage character of the Miller Residence & Property include their: • location in the Ruskin neighbourhood of Maple Ridge; • continuous residential and agricultural use; • rolling agricultural landscape, including: cleared open fields; the house and related outbuildings such as the sheep barn, storage barn, chicken house and water building; variety of fences; orchard and ornamental deciduous trees; remnants of the original fruit and nut orchards; rows of berry bushes; numerous trees and shrubs; and panoramic views over the downslope coniferous forest to the south; and • residential form, scale and massing of the Miller Residence, including: one-and-one half storey height with full basement; front-gabled roof; projecting porch to east; inset verandah horizontal to north; wooden siding; shingles in the gable ends and the foundation skirting; entry porch to the east; internal garage at basement level; 1-over-1 double-hung wood sash windows in single and double-assembly; glazed and panelled wooden front door; and interior wood features such as doors, trim, floors and staircase. DONALD LUXTON & ASSOCIATES INC: NOVEMBER 2018 -20- , iiMi•iiMii ~ TO: FROM: . mapleridge.ca British Columbia City of Maple Ridge His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer MEETING DATE: FILE NO: MEETING: February 5, 2019 2140415 Council Workshop SUBJECT: Culture Plan Implementation Framework EXECUTIVE SUMMARY: Further to Council's endorsement of the "Walking Together: Maple Ridge Culture Plan" (Attachment A) on April 24, 2018, the Cultural Plan Task Group (Task Group), City staff, facilitator and community members developed an Implementation Framework (Attachment B) that addresses timelines, potential partners and funders, and specific measures to achieve the actions within the Culture Plan. With Council's endorsement of the Implementation Framework, City.staff will work with our network of cultural partners to fulfill the goals and actions in the Culture Plan to enhance the cultural vibrancy of Maple Ridge. RECOMMENDATION: That the Maple Ridge Culture Plan Implementation Framework be endorsed. DISCUSSION: a) Background Context: The Maple Ridge Culture Plan is a ten-year (2017 to 2027) strategy to guide cultural development, cultural leadership and a healthy creative ecosystem in our community. It was developed over a year-long planning process that engaged a variety of cultural partners including Katzie First Nation, Kwantlen First Nation, residents, businesses and visitors. The process was led by Patricia Huntsman, an expert in the cultural planning field, and supported by the Task Group which represents a broad and diverse group including the business community, tourism industry, developers, educators, heritage advocates and the arts community. The Culture Plan Implementation Framework was developed through ongoing collaboration between Ms. Huntsman, the Task Group and City staff to engage the community through meetings held with stakeholders and the public. Separate focus group meetings were held with Kwantlen First Nation and Katzie First Nation to invite their feedback. The Framework outlines a phased approach over ten years, organized into short term (1-3 years), medium term (4-6 years), long term (7-10 years) and ongoing actions. It identifies potential partners and specific measures to achieve the Culture Plan actions, with scheduled progress reports to Council on key initiatives. The Framework is also flexible, recognizing that priorities may shift based on new opportunities. It further recognizes the need for continued dialogue, listening and relationship-building with Kwantlen First Nation, Katzie First Nation and other Doc # 2140415 Page 1of3 802 indigenous groups including Metis to determine appropriate implementation priorities and timelines. While the purpose of the Task Group will be achieved upon the endorsement of the Culture Plan Implementation Framework, its members will continue to be involved as part of a larger network of community and cultural partners working with the City to implement the Culture Plan. As part of this Cultural Roundtable, the City's network of community partners can support actions in the Plan through collaboration, information sharing, and coordination of activities. As action items are considered and incorporated into the City's annual business planning process, the Cultural Roundtable will be a strong resource to assist with implementation. b) Desired Outcome: The desired outcome is to put in place an Implementation Framework to achieve the goals in the Maple Ridge Culture Plan towards a healthy, creative and inclusive arts and cultural community in Maple Ridge. c) Strategic Alignment: The Culture Plan Implementation Framework will help to strengthen, harmonize and raise the profile of cultural endeavours through systematic planning and identification of opportunities that are in alignment with the Council Strategic Plan and Parks, Recreation & Culture Master Plan. The Implementation Framework is also informed by other plans such as the Youth Strategy, Tourism Plan and other key planning documents. d) Citizen/Customer Implications: The Maple Ridge Culture Plan encourages positive recreational and cultural opportunities, .education and citizen engagement in arts, culture and heritage, as well as the development of a safe, affordable, vibrant, and livable community for all ages and abilities. Establishing an Implementation Framework for the Culture Plan will ensure we deliver these benefits to Maple Ridge citizens in a timely manner. e) Interdepartmental Implications: Implementation of the Maple Ridge Culture Plan will require interdepartmental collaboration between Recreation & Community Engagement, Parks & Facilities, Economic Development, Planning, Engineering and Communications. f) Business Plan/Financial Implications: The Business Plan and Financial Plan implications resulting from the Culture Plan Implementation Framework will be phased over ten years. The short term actions are achievable with existing resources and align with current work plans. As implementation progresses over the ten-year timeline, any financial implications outside of existing budgets will be brought forward for Council's consideration as part of the business planning process. City staff will also seek out grant opportunities throughout the implementation timeline. CONCLUSIONS: The Implementation Framework organizes the Culture Plan actions into phases to guide the development of arts, culture and heritage in Maple Ridge. The framework is flexible and inclusive, with a focus on building partnerships between the City and many community partners to facilitate collaboration with other sectors to foster a healthy community, civic pride and a strong sense of identity, inclusion and diversity. Doc # 2140415 Page 2 of 3 Prepared by: Reviewed by: Lino i u Director of Economic Development & Civic Properties Reviewed by: er Parks, Recreation & Culture Attachments: (A) Maple Ridge Culture Plan (online) http://www.mapleridge.ca/DocumentCenter/View/16527 /Maple-Ridge-Culture-Plan?bidld= (B) Culture Plan Implementation Framework -Summary Doc# 2140415 Page3 of 3 MAPLE RIDGE CULTURE PLAN IMPLEMENTATION FRAMEWORK January 2019 IWi!'l 15'1 rog iii! 1•1 ;J I t',t.B\ tt11rn1 :{11.t11u u .. ,, :1 , ::1>'1 •-1 tt•l ~ ,,.E.l •lif.:lfll m -. ·---.. ··~-. ;--'"·'-· • -'·:-··~~·--::i;;: ::!::1.lVl,!P1,L:"'.::, i:!:.t-" ;, ''·\1 _·'.> ;·_ . GOAL: Community connection~:.1lre:shengthened through .capacity-building ai:id •collabor.ation. • ., ' ' .h ... •;. f,.; "•'-1•::i/;,-·,!,i'/ cl " ---, __ -~--. • .I,.,:,·.,'. :,,:. ' _ ·c. t _f_,,_._ ,. Objective 1.1:'Enharic!ld cap<!city building is fostered i~ the community through the role of the City-its strategic direction, departments, bylaws, policies and programs. Supporting Actions 1.1.A Continue to fund and support grant programs and operating agreements, and provide program funding to local arts, culture and heritage organizations that meet grant program criteria. 1.1.C !Continue to foster a cultural development lens across City departments. Make sure 'culture, including heritage is at the table' in City planning. Timeline (Short: Years 1-3 Medium: Years 4-6 Long: Years 7-10 and Ongoing) Ongoing Ongoing 1.1.D I The City acts as a community connector by bringing people together to listen and identify !Ongoing opportunities for collaboration and solution-finding. It works to address areas where 'red tape' is preventing cultural advancement. 1.1.F !Align and update OCP policies and Corporate Strategic Plan to integrate and include cultural planning goals identified herein. Ensure cultural planning directions are reflected in City policies and plans. 1.1.G !Continue to encourage using cross-departmental teams in cultural development. 1.1.H I Regularly review partnership agreements to ensure compliance and relevancy with Indigenous and youth focused/initiatives . 1.1.1 I Explore the potential for a cultural scorecard process as a measurement for cultural development. 1.1.E I Where possible, social innovation (e.g. tool libraries and cultural hubs) and social procurement (also known as social purchasing) is encouraged to effect solutions for cultural develop_ment. Ongoing Ongoing Short - Ongoing Short Short - Ongoing Page 1 Potential Partners Grant programs and recipients. City/community partners/foundations and other levels of government PRC/EDC & Tourism/Planning PRC/EDC & Tourism/Bylaws Engineering/RCMP /Fire PRC/EDC & Tourism/Planning Measurables Total annual arts and culture grants budget/expenditures including operating agreements including in-kind. # meetings/presentations # of collaborative projects # of workshops # of attendees at committee meetings Evaluation forms/ satisfaction survey from participants at info sessions . # policies/plans that include cultural goals and priorities. Arts Council/PRC/EDC & '#meetings Tourism/Bylaws/Engineering/RC # collaborative projects MP/Fire PRC/SD 42 I# new or expanded indigenous and youth initiativies # of connections with Kwantlen and Katzie, Metis and urban indigenous artists. PRC Measurables for supporting environments, capacity and connecting people to nature: -# of community partners -# programs and event attendance -$ amount of cultural grants available -# of volunteers/hours PRC/EDC & Tourism/Planning/IT I# of tool libraries/cultural hubs and use of /Communications libraries/cultural hubs. MAPLE RIDGE CULTURE PLAN IMPLEMENTATION FRAMEWORK January 2019 Timeline {Short: Years 1-3 Supporting Actions Medi um: Years 4-6 Potential Partners Long: Years 7-10 and Ongoing) 1.1.K Develop a Cultural Spaces and Facilities Framework to serve as a guide for phased Sh ort-PRC/EDC/Planning/DMRBIA/Arts investment and p lanning, extending beyond City-owned facilities and spaces, that Medium Council includes but is not limited to : • Exam ine current rea l estate inventory for arts, culture and heritage uses; • Identify and co ll ate the mapping and listing of all Cityowned spaces, City-leased spaces, and emerging spaces with potentia l for re-purposing such as industrial zones, and/or renovated spaces as well as purpose-built venues; • Maintain active dialogue with cultural community to stay current on space needs (including performing arts and museum discussions); • Seize opportunities to work with other levels of government towards securing funding for identified new or renovated cultura l spaces and facil ities, and related planning (e.g. feasibility studies/needs assessments; and capital infrastructure). • Faci litate agreements and address insurance issues with local rea ltors and developers to utilize existing venues, unrented or vacated spaces for cultural uses, for a possible tax deduction or other incentive. • Look to the City of Vancouver's Cu ltural Facilities Priorities Plan' Se lf-Assessment Checklist for user groups of existing or proposed cultural facilities and spaces. • Look at regu lato ry meas ures which may be preventing the use and deve lopment of artist and creative production spaces (including co -op models) and deve lop guide lines to 1.1.L Determine City-identified spaces for temporary cultural activity (e.g. lobbies) and provide Short PRC/PASC/Arts community spaces for artists (temporary or permanent), to introduce artists in residence Medium Council/DMRBIA/MRHS and CHC program in higher traffic areas. 1.1.M Support community-led efforts to share space and services; and explore the opportunity Ongoing Arts Council/Community to create a centralized arts and culture 'hub'. groups/EDC Support from PRC 1.1.B Review the City's gra nt programs every five years; and explore the possibility of offering Medium PRC/EDC & Tourism microloans for temporary art and heritage intervention projects that respond to a community need. 1.1.J Make heritage and historical information available to new residents, addressing the Medium-CHC/MRHS/ISSBC/Family diversity of cu ltures that make up Maple Ridge's history. Long Education and Support Centre/LIPS/Planning/EDC Page 2 l Meosurables # and distribution of cultural facilities and spaces across the city including commercial/private . # of area plans to include cultural development and infrastructure. # temporary/permanent spaces # artists and projects/partners % increase in pedestrian traffic % decrease in vandalism % increased collaboration; efficiencies; improved capacity Review process completed and grant program revised/updated Total$ of microloans provided to artists and organizations # new heritage resources for new residents and immigrants Supporting Actions . MAPLE RIDGE CULTURE PLAN IMPLEMENTATION FRAMEWOR K January 2019 Tim eline (Sh o r t : Years 1 -3 Potential Partners Medium: Years 4-6 Long: Years 7-10 and Ongoing) Measurables .. Qbjective 1.2: Invest .in ·~apa~i.ty-]:>uilding a Rd foster collabqrations through knowledge-sharing, ,gatherings, and skills development opportunities for volunteers and administrators. ~ 1.2.A Convene Cultural Roundtable meetings that encourage a healthy creative ecosystem and Sho rt -PRC/EDC/Plann ing/Cultu ral % increased co llaboration; efficiencies; improved provide opportunities for collaboration, information-sharing, event Ongo ing Roundtable/Ne ighbou rh ood capacity coordination/scheduling, and connection points (e xchange, learning, and sharing). Champions 1.2.B Through Arts and Cultural Service organization s, hold an annual Cultura l Forum focu se d Short -Art s Service Organizations In creased capa city w ithin com munity groups; on skills development in the areas of, but not limited to: Ongoing including: Arts BC/Arts knowled ge sharing; strong boa rds and lead ers at • Board governance and development Co uncil/Alliance for governance and staff levels. • Succession planning Arts/BCTC/Metro Vancouver • Arts and cultural administration • Volunteer management • Communications and marketing • City processes and roles 1.2.C Post volunteer needs through the Cultural Portal and share via Cutlural Roundtable and Medium PR C/IT Increa sed vo lunteerism . social media . 1.2.D Link strategic planning and community initiatives to the Cultural Plan directions. Ongoi ng Cu ltural Roundtab le Refe rences/links in strategic plans; # initiatiives t hat arise from t he pla n. 1.2.E Through commun it y partners, identify ways to engage newcomers. Ongoing Fami ly % increa se in new comers pa rticipat ion in community Ed uc ation/lSSBC/LI PS / ACT life # new co lla borative initiat ive w ith newcomer gro ups Rep ort s of less so cial isola t ion Community w ell ness 1.2.F Foster heritage conservation of City-owned properties. On going PRC/Plannin g/CHC/M RHS/EDC Increased co nse rvation of heritage properties, placema king and pride of place . ~--Objective 1.3: Work vJitb _r;ieig_hbourboods to encourage a distributed model of arts, culture, and, heri,t~ge activity and. conr;iect io n points. 1.3.A Through coll aboration and con sultation, use neig hbourhoods as creative nodes or Medium Neighbourhood Champions/Arts # of creative or cultural project s developed in cultural junctions. Co uncil neighbou rh oods Increased socia l inclus io n Comm unity w ellness 1.3.B Support community arts and culture based initiatives that promote inclusivity and bu ild Ongoing Arts Council/Neighbourhood # of initiat ives created neighbourhood or community connections, including events . Champion s 1.3.C Expand 'neighbourhood champions circles' or t ea ms and existing networks as contact Medium Ne ighbourhood Cham pions # of contacts incre ase d points to foster social leadership. Pag e 3 -.,.. -'• --. ,. --.--" ·------:-:· \ . •l "l::h'l.;.1,,.,.._"{f ,l 1''ft11 o.\1U, .. "l1!.fl'.I! lft.'I 6,."11~"'·• ,:. :-"1 1-.-~J:,rttJ ~U• ,n1. , ,· MAPLE RIDGE CULTURE PLAN IMPLEMENTATION FRAMEWORK January 2019 ---·-----i\;ft --.. •,: ... :~-. ,) ' J~; 1 P.'1 ~·. /· -'• ' ,.. ~ ~ "I' •;: .. • .; . .:,:-~· .. '· .-. ,-'.,, -.~ -- ~.; -· ----·~ ---I ,,: '· .. .. , •.; -·-~~; -f.'si ; t: - • , ,.,: ·I·, ··.,i.•.i.,'·!·,'!· '.·L ·1.·· •/ • • •0• .. : ' ·...,,., , · .·•· .·· .. , --,,,. r·· ··-:,---~ , ,,_ ,• ~··~:~.,. ' ,_;, _,. !/ ' ,··.-'i;,:,.(i, ;){if:::;:, ,,,. .:),/ ~OAL:•,!\r,tsi1,n,~,,,c.ulture are valued,cel~b~flted andjnegra(ep ,j~tci community life.,,,--.• -. '! '.ca '• .,• ' ,, ,' -"" Timeline {Short: Yeors 1-3 Supporting Actions Medium: Years 4-6 Potential Partners Measurab/es Long : Years 7-10 and Ongoing) --.,-~~-. ~----. ---. -.------~ -. ·~ -~-ro:-----, ------------·-· ~ ,-,..., ---···t! --------.. --1 '0bjec,t)ve :r:!]:,ID~i~1ipf ;i~g'\imp!_~li)J_$r.lt :a•,cci,mpJEl,~-~l)Sivt;!, a r,ts ~ncJ rcui t,1i1~e' COl'l!I,~ unjcaJiQ~S . s-trat~~ tQ ',p\Jil'c(',<J,l!l~d_i~~Ges am'! ·a,waren,.ess , _ i,···-· -, " ~ ' L ~-~ .. ~ •, ,;. • •:i}••;• • ''+•,·:. ' '''t"s •t'.,,-.;, 0:-:'f .... ~ ' ":" • ,• !~ • • 0 < •' O ,_ ';;:,: " 2.1.A Create a centralized portal to feature and promote arts, culture and events; programs; Short PRC/IT/Arts Council/Cultural Audience development shared resources; etc. Roundtable/regional child Broadened awareness programming orgs/CHC/Post Support and increased participation Secondary Institutions including Web user hits/ stats urban desk @SFU/DMRBIA 2.1.B As part of the communications strategy, continue to build a 'culture for culture' within Ongoing Communications/PRC/Barber Increased integration of arts and culture into other City Hall, by identifying internal communication and engagement actions.; Center UBC/municipal advisory City initiatives and advisory committees committees including CHC Arts bingo 2.1.C As part of the communications strategy to support the implementation of the plan, Short -Communications/PRC/Cultural Communications metrics such as reach (dashboard create an awareness campaign surrounding the value, benefits and impact of arts and Medium Roundtable/Arts Council/all details), impressions,# of posts created. culture; advisory committees 2.1.D Explore the possibility of centralized communication support/ resource for Maple Ridge's Medium PRC/IT/Arts Council Increased efficiencies and reach . arts, culture and heritage scene. 2.1.E Use local transportation networks as channels to communicate awareness of events and Medium-Engineering/Planning/ Audience development programs (e.g. buses, bus shelter ads, West Coast Express etc.); Long Translink/MACAI/ATAC/ Broadened awareness Operations Support and increased participation .u -C.--J- ;!;>Jec~iv:e i 4( :(;ei~b-ra;·; a.(s~~~e _:otii.-,;~~:anl s.&a.r,e Maple :RJdg,el~ ~tQr¥,: -··· :.-~, ,],I,~ ... .. --.~ .. --. . a .. ----. ~ • C " 11 ;.:-;,: ---" ,, .. I -. ::· .~~ . -, . .;. '. ··'" .., ·-· -. ·, ':' -,. -. ~· 2.2.C Where possible, identify opportunities for interpreting heritage and animating Short EDC/PRC/Planning/Neighbourho # of initiatives created neighbourhoods in Maple Ridge through artist and community-led place-making od Champions and Increased visibility of neighbourhood.activities activities. organizers/DMRBIA/Post ,_ 1--· ·-. ' -- 2.2.D Explore expanding the Public Art Program to include ways to animate the interpretation Short -PASC/PRC/Planning/ Arts Increased pride of place, placemaking, sense of place and awareness of public art, places and intangible cultural assets through tours, Medium Council/local Increased social inclusion, community wellness workshops, story-telling and other engagement pieces . busin esses/DM RBIA/libra ry /M RH Decreased vandalism S/CHC/SD 42/Kwantlen & Katzie Job creation and indigenous arts groups/Eco-Engaged youth (18-24 yrs) tourism; Post Secondary Page 4 ~- -ii I MAPLE RIDGE CULTURE PLAN IMPLEMENTATION FRAMEWORK January 2019 Tirneline (Short: Years 1-3 Supporting Actions Medium: Years 4-6 Potential Partners Long: Years 7-10 and Ongoing) 2.2.G Implement recommendations of the Developer Public Art Program to encourage Short Planning/Engineering/PAS( beautification and an enhanced sense of place in urbanization. /EDC 2.2.A Encourage arts and heritage-based creative solutions for empty storefronts and Medium -Bylaws/Licensing/DMRBIA and animating spaces./ Long business groups/Arts Council/heritage groups/EDC/HUB Cycling ,--- 2.2.B Use local transportation networks and public spaces as channels to communicate Medium CMR/Translink/Ministry of heritage facts and interesting local histories. Transportation/CHC/Destination BC/HUB Cycling/Cycling groups 2.2.H Improve wayfinding in Maple Ridge and enhance 'sense of place' at neighbourhood levels Medium -PRC/Engineering/Planning/ through place naming and public works . Integrate with Indigenous cultural heritage Long CHC/EAC/PASC/Kwantlen & initiatives. Katzie and indigenous arts groups/EDC/Tourism/Post Secondary Institutions 2.2 .1 Ensure sign age bylaws relate to form and character guidelines for the enhancement of Ongoing Events Festival place; explore signage needs for events and festivals. Network/EDC/DMRBIA/Planning /Engineering/Bylaws/ Arts - 2.2.J Design a sustainable mapping process to capture emerging cultural and historical stories Medium-IT /PRC/Library /LI PS/M RHS/CHC/ and places.; Long Kwantlen & Katzie and indigenous arts groups Page S Meosurables # of contributions to public art fund # of developer public art projects # of oartners for olacemakim, oroiects Increased animated spaces Reduction in vandalism More pedestrian traffic Property owner buy in Audience development Broadened awareness, support and increased participation Property owner buy-in Ir---• Ease of navigation Defined place Enhanced perception of Maple Ridge Increased impressions Consistency Beautification ,_ Sense of place, pride of place, social cohesion Enhanced perception of Maple Ridge MAPLE RIDGE CULTURE PLAN IMPLEMENTATION FRAMEWORK January 2019 ,:,t~wtilZJ~.ffi~~~(:;)~~~ili'WJ'~lJ1:,, . ', - , , ,: '.,j''ic_; ', ·:>:,, ., ·'.-;_"1 ;:l,:.,vu:<,;:J,lf; I•::•· ,. -'': ' 'I', -i. GOAL':. Maple Ridge .is recognlz'~il 'as an all-season ',culturaltourism destination and home to thriving creative ent~ep'reneurs. , '\ ' , 1 !·' 1'i .. 'I • ,-,_..' ,l 'l."j;:•,,:,11;·'· ,'\'! ,' J' -I -::;f: ;\ T Timeline {Short: Years 1-3 Potential Partners Supporting Actions Medium: Years 4-6 Long: Years 7-10 and Ongoing} ', .. , .. ::)!ii!i!j!!if:}I::: • ,, i ,, ,If,_/,;,,'':::• Measurab/es . . -,--.,~ -· -' ---" - Objective 3.1 : Cqn ,tinue·to enhance unde_rst;mgirig amo·ngst stakeholder~ and decision .makers th~ value of arts, culturl;l,"heritage and creative community as part of Maple Ridge's tourism attraction mix (e.g. fest)vals; eVehts,'~gri-to.ur~i ~ultural·toyrs)>pen stud,i os ;tc.) a.nd desti_nati'9n· branding. · · 3.1.A Enhance the strategic positioning of Festivals and Events to align with any tourism Ongoing Community Festivals Increased presence and marketing of festivals and strategy development planning. Network/DMRBIA/Chamber of events Commerce/Arts Increased tourism r-• , ... _,,... /, ·-AJI ·J ~ 3.1.B Consider conducting an economic impact study of the local cultural sector. Medium EDC/PRC/Arts Council/Post Increased understanding of labour market impacts of Secondary Institutions/Creative cultural workers and the direct, indirect and induced City Network of Canada/Creative economic contributions to the local economy. BC 3.1.C Ensure tourism and economic development representation on the Cultural Roundtable, Ongoing Cultural Roundtable Reflection of local creative ecosystem (broader and cultural representation in the Economic Development and Culture Advisory Group representation than arts and culture community) and other economic development bodies, as appropriate. 3.1 .D Work towards enhancing cultural tourism marketing of a broader range of cultural Short-EDC/Cultural Roundtable Increased representation of cultural asset mix attractions. Ongoing C - OJ]j~ctive 3.2: Leve rag~ :local' cu!tural resou_r.c es ·and ass,ets to distinguisb Maple,Ridge-as a c.ultural destinatior;i. "Collabor;:itions" ' ., 3.2 .A Link to Strategic Priority 2 awareness and visibility initiatives, including a cultural portal Short PRC/IT// Arts Council/SD 42/Post Audience development; increased attendance and where residents and visitors can learn comprehensive information about arts and cultural Secondary Institutions participation; increased resources and assets; youth resources, events, festivals, venues, concerts, etc. 3.2.B Identify 'pairings' of cultural tourism and niche culinary and agri-tourism initiatives (e.g. Short -Chamber of Haney Farmers' Market; cheesemakers; wineries). Ongoing Commerce/DMRBIA/HFM/EDC/B C Ale Trail/Post Secondary Increased cultural/agri tourism Institutions 3.2.C Encourage participation in the BC Economusee Program (http://bc.economusee.com). Medium EDC/BC Economusee 3.2 .D Ensure consistent annual baseline data collection amongst local cultural resources and Short -EDC/DMRBIA/Cultural Increased data inputs that are more complete assets and encourage tourism leads to share relevant visitor profile data to encourage Ongoing Roundtable/Post Secondary audience development. Institutions 3.2.E Ensure destination branding reflects local community cultural identity inputs, diversity, Short EDC/DMRBIA/Cultural Increased pride of place, sense of place; audience and local cultural resources and assets. Roundtable/Post Secondary development and tourist attraction Institutions Page 6 MAPLE RIDGE CULTURE PLAN IMPLEMENTATION FRAMEWORK January 2019 Supporting Actions 111me1me (Short: Years 1-3 Medium : Years 4-6 Inn , Vonrc: 7-1n Objective ~.3Jurt~~·r integ~ate cre~tiv~ ecomom'y ~trategies .into economic deve)opment planning. ·t·' -. ' . .. 3.3.A I With identified partners (e.g . Downtown Maple Ridge Business Improvement !Short Association) promote Arts and Business partnerships and generate spin-off cultural [pconomic ;:ictivitvto r;:ii_c;p thP nrofiJp of r.ulturP ;:i_c; ;:in Pr:onomic gpnpr;:itor 3.3.B I Encourage involvement of cultural and creative businesses and arts groups in downtown business networking activities to stimulate collaboration and partnerships. 3.3.C I Continue to encourage film industry activity in the City to attract spending, create employment and raise the profile of Maple Ridge . Objective 3.4: Wci.rk with creat/v~:entrepren~urs· on skills developr,nemt. ; ·.,._ ' .. ~ :~. '' 3.4.A I Offer small business training and link to Etsy Markets and other creative entrepreneurs' initiatives, such as the creation of cooperatives. 3.4.B !Through the Business Hub, develop a toolkit for managing creative entrepreneur businesses, and encourage buy local campaigns, and the use of local creations in City ceremonies and gifts. 3.4.C !Share new models in social enterprise and earned revenue streams with arts and culture organizations. 3.4.D !Through the Business Hub, help to reduce red tape and provide further support in collaboration with the creative entrepreneur community. Medium ---Short - Ongoing Medium --- Short - Medium - Medium Medium - Ongoing Page 7 Potential Partners EDC/DMRBIA/Chamber of Commerce/Arts Council Meosurob /es Number of activities and initiatives; increased level of awareness Cultural Roundtable/Arts Council I Increased participation by artists and creatives EDC/Arts Council/Post Secondary I Increased contribution of film to local economy Institutions Chamber of Commerce/Etsy network/Small Business BC~_orrimunity Futures DMRBIA/Chamber of Commerce/IT Arts Service Organizations including Arts BC/Arts Council/Alliance for Arts/BCTC/Metro IT /EDC/Bylaws/DMRBIA Number of activities and initiatives; increased level of marketing and production Increased representation of the work of creative entrepreneurs and number of creative entrepreneurs Diversified base of revenue streams amongst arts and culture ergs; increased learning and capacity building; sustainable organizations and programs Increase in creative entrepreneurship activity;# creati ve start ups MAPLE RIDGE CULTURE PLAN IMPLEMENTATION FRAMEWORK January 2019 ~1 ~.(}M,1~~\n:"1;J\1iJr}·i~t;i'J,•~i~W.J,1XJ.1}.1Ql1~;tKft .. ·!_": <:0,/\'~. !·: -:.-. :.,:·. -,, :i,<!!·:.:::i'."', '. . :;; ,-,, 1.y(,,1, :( ,, . : , '. ,~,:.1::"···:1:a-; r-.1!1i;'. .:,:.; ..•. ; . . r _ ',,.,1:t;:-A::li>1/::,ci·,11::('., ... ,,\,,:,,, GOAL:Youthare active and involved in the arts in Maple Ridge, as participants a'nd producers and family arts oppi:irtunities 'ab 'ound : . ,r:.,:.<1::::1));,;'\.·_·,: ·.,• .. --··--\':f1·':''ri",:t"i/,,";·;.. ' -- Supporting Actions Timeline (Short: Years 1-3 Medium: Years 4-6 Long: Years 7-10 and Ongoing) Potential Partners Measurables Objecti·i e.·.4.1: To addr:~:·barrier;; and d0evelop m!!chanisms,whichwill allow access for youth and children, anc:l encoura'ge ,family participation. ; ' . . \J] .".· •· ' ji; .;:1-,~-_-,i ' ••. ,, .' • ., .. ,_-'-·~: ' •• • ,, ' • : ·' t . .•' --- 4.1.A I Establish a local young people's arts and culture advisory group to advise on the I Short -I Youth Planning Table/PRC/SD I Barrier reduction ; increased participation; audience implementation and development of this Strategic Priority. Ongoing 42/SDAC "Student Voice"/Rotary development;# of projects or initiatives/# of posts/ 4.1.B I Explore the possibilities of establishing a sustained and funded local program for arts engagement for young people across all art forms. Medium 4.1.C !Work collaboratively with organizations in the area who provide services and programs to I Ongoing children and young people. 4.1.D !Align with and take direction from the Provincial Government's Youth Engagement I Medium Toolkit, and explore models of engagement for young people in challenging and complex situations . 4.1.E !Work with local School District partners to deliver arts and creative opportunities. Ongoing Page 8 Club "Youth Summit"/Faith Youth Groups/lSSBC/youth advisory groups/ Scouts and Guides/Library youth group communications SD 42, Arts Council/ Provincial /Audience development, increased participation of BCAC / Library youth and families; number of projects or intiative created ; greater awareness and valuing of arts, building capacity in arts administration, creative workers, cultural producers in local economy; track program s after seed gran t. Arts Council, Arts Umbrella, Library, SD 42, PRC, Youth Planning Table, for profits, internships, PLAY Society, music + dance schools, Katzie Literacy, Family Services, yoga + fitness businesses, MRPM Katz ie I# of ne w initiatives; increased engagement; audience Literacy Committee developm ent; increased awareness, youth Cultural Roundtable/Youth Planning Table/MLAs SD 42; Arts Council; student voice appreciation, social inclusion , community wellness -------.----- MAPLE RIDGE CULTURE PLAN IMPLEMENTATION FRAMEWORK January 2019 ' Timeline (Short: Years 1-3 Supporting Actions Medium: Years 4-6 Potential Partners Measurables Long: Years 7-10 and Ongoing) 4.1.F Expand arts, culture and heritage organizations to include, youth and family arts policies, Ongoing PRC, Cultural Roundtable programs and directions as part of their operating agreements with the City and through other mechanisms such as strategic plans./ still not clear what city meants by "culture" # of new initiatives; increased engagement; audience . . . . development · increased awareness youth 4.1.G Encourage local partners such as the Downtown Maple Ridge Business Improvement Ongoing DMRBIA, businesses, Arts . . : . . .' Association and others to create a youth-friendly atmosphere through services, events Council, Community Festivals appreciation, social inclusion , community wellness and businesses. Network, event and neighbourhood organizers; ,..,...,...... ................. ...... 4.1 .H Support Youth in navigating policies and liability issues associated with youth-Jed arts and Ongoing PRC, Community Festivals Increase in# of queries; initiatives culture initiatives. Network, Youth Planning Table, Artists in Residence ·' ~~ • ~-~. •. ;, .... ,· -, . l Object!ve 11.2: :ro ·cre~~E!.an~ d(lV(li_op l.itays to nurt~re af!d celeb_rnte.the ambi1:ion, enthusiaSITI and tal~nJ Qf local children and youth in the ~rts. . . . . ·: . ,, ' .. ,' ·' . ,, . ' · .. " . . . . . . ' "• 4.2.A Establish a cohort of "arts champions": established artists, industry experts and Short -Cultural Roundtable, Youth Increase number of self-identified champions; 'household names/influencers' to promote the value of youth arts in the community. Ongoign Planning table, SD 42 enhanced perception of the city as a youth and family arts community. 4.2.B With identified partners, explore the possibility of developing a youth employment Short -Cultural Roundtable, DMRBIA, and/or volunteering initiative to increase opportunities for young people to gain Ongoing SD 42, EDC, Arts Council, PRC, employment experience in the arts and creative industries . MRHS Audience development, increased participation of 4.2.C Establish and promote a calendar of young people's and family arts events to celebrate Short -Cultural Roundtable, IT, PRC, youth and families; number of projects or intiative and showcase talent and encourage family and community support and engagement. Ongoing Youth Planning table, SD 42 created; greater awareness and valuing of arts,# 4.2 .D Explore the poss ibilities for establishing a City's arts awards program for young people Medium -Arts Council, SD 42, Artists in across all art forms. Ongoing Residence, Youth Planning table, SD42 Page 9 increased future arts administrators, creative workers, cultural producers in local economy MAPLE RIDGE CULTURE PLAN IMPLEMENTATION FRAMEWORK January 2019 Timeline {Shor t : Years 1-3 Supporting Actions Medium: Years 4 -6 Potential Partners Measurables Long: Years 7-10 and OnooinaJ 4.2.E Establish a Local Children and Young People's arts conference every two years to share Medium -PRC, Arts Council, SD 42, Youth good practice with the arts and other related sectors. Long Planning Tab le / Post Secondary Institutions orgs 4.2 .F Explore the feasibility of creating a mechanism for financial support to ensure that Long KidSport/Arts talented young artists can achieve regardless of financial status. Um brell a/pro vincia l Aud ience development, increased pa rt icipation of pa rtn ers/local youth and famili es; number of projects o r in tiative businesses/provincial created; g reater awareness and val uing of arts,# government/BC Arts Council /SD increa sed future arts adm inistrators, creative 42/local cra ft groups w orkers, cu lt ural producers in loca l economy 4 .2.G Work with potential partners such as key arts and culture organization s; youth and Medium Li brary, Arts Counci l, Youth children's organizations, and the local School District; to develop and im plement a Young Plannin g Tab le, PRC Arts Ambas sa dor's scheme to challenge perceptions of the arts and encourage peer engagement. Timeline {Short: Years 1-3 Supporting Actions Medium: Years 4-6 Potential Partners Measurables Long: Years 7-10 and Ongoing) ' ,. . . <_ -.. ·. ·. : . •. '·' ,. . .. -,, .•, Objective 4.3: J_ric~ea~e F.amily ·Arts.opportunities C(ty-wide: ·, ,.. ,,, .,, .,,, ., .. , , ·:.-, ':: ' ' • ~. ·j ~· -1 4.3.A Increase family arts and cultural programming at existing cultural venues and under-Short -Ongoing Arts Council, MRHS, Library, PRC utilized venues -The ACT Arts Centre, Maple Ridge Museum, Libra ry and Youth Centre . / SD 42 for space 4.3 .B Support the development of existing and new family events and programs in arts and On going and increase Cultural Roundtable, Arts Audience develo pment, increased partici pation of culture, and sites and spaces such as: Council, MRHS, Library, Youth youth and families; number of projects or intiative The Haney Farmers' Market Planning Table, PRC created; greater awareness and va luing of arts Museum of Now and a Children's Museum 4.3.C Facilitate youth and families in capturing and expressing local storyte lling and historica l Medium M RHS, CHC events. Page 10 MAPLE RIDGE CULTURE PLAN IMPLEMENTATION FRAMEWORK January 2019 Timeline Supporting Actions {Short: Years 1-3 Medium: Years 4-6 Long: Years 7-10 and Ongoing} Objective 4.4: Sust~i ~ a. yout{and f<!m 0ily afts 'Je ~tor and initi,~tjves by developing c;fpacity in the commu.nity. . ' " ·~· . . . ·-----·---~ . . 4.4.A I Identify ways of financially supporting youth and family arts programming and I Short development, and involve local cultural leaders and businesses in funding opportunities. 4.4.B I Follow best practice and success models for youth and family arts initiatives and link with I Short Youth Strategy implementation . 4.4 .C I Increase digital literacy among arts and culture groups to explore how technology is being I Medium - used and could be used to increase young people's engagement with the arts. Long 4.4 .D I Share self evaluation frameworks for those delivering arts programs to youth and offering I Medium - family arts programs. Long 4.4.E I Develop an evaluation framework to assess progress and inform future development of I Medium - this Strategic Direction and ensure that all art forms and heritage are included and Long represented in the implementation and development of this Strategic Direction. Page 11 Potential Partners Measurab les Cultural Roundtable, PASC, HFM, Increase in support for youth and family initiatives,# Arts Council, Prov. Govt BC Arts of new initiatives; increased engagement; audience Council, endowments development; increased awareness, youth appreciation, social inclusion , community wellness PRC/DMRBIA/Arts Council Improved metrics and evaluation, and outcomes IT, Library, Youth Planning Table, I# of digitally-based iniatives PRC Cultural Roundtable Improved metrics and evaluation, and outcomes PRC Improved metrics and evaluation, and outcomes MAPLE RIDGE CULTURE PLAN IMPLEMENTATION FRAMEWORK January 2019 , . i .. _,;":-:· -_-,.t,:,. . ·-;:;t· ~~~:-, :-1,[:;:i:k·!){t:Fr:;~j\:f.~;((:, ·1• ,, .. l·::-i.·, .. 1. • . , . ,, ,i:: ::-.)r:·1:··:';.· "·>.) . .,.,·_ -, ·-., , I., ···< . ::~ GOAL: There'.is an , increased understanding of<the lrichcultural heritage of. the Katzie and Kwantlen peoples, and 1opportunities for indigenous ·contemporary arts practice , ' 'I ' I ' ,,,.ii+,1,1 , • • ,. -~,\F:11::1·1,::1:i-11 ;1;:<illj,;:;(:) ., ' I 1 ,· ' "; '1.1 •I Supporting Actions Timeline {Short: Years 1-3 Medium: Years 4-6 Long: Years 7-10 and Ongoing) ,Objeotive '5 .. 1: ,ERsure 1!1:laHJi1digeno1:1s voices.anc! sfor,ies ate rrellected in Ofi1gQin,g cultural ,plamllng. 5.1.A I Support the participation of Kwantlen and Katzie representatives in cultural and heritage !Ongoing development on an annual basis. Pote ntial Partners Kwantlen and Katzie First Nations, FRANAS Measurab/es >-----+---------------------------------<>-----------+-------------1 Ongoing collaboration and relationship building with 5.1.B !Working in partnership, establish protocols between local First Nations and the City of Maple Ridge. 5.1.C I Ensure Indigenous representation in the Cultural Roundtable forum . 5.1.D I Consider appointing an Indigenous Engagement liaison role within the City. Ongoing Ongoing Ongoing Page 12 CMR/Kwantlen and Katzie First Nations/FRANAS/SD 42 Aboriginal Ed. Committee Kwantlen and Katzie First Nations, FRANAS CMR Kwantlen and Katzie and other indigenous groups including Metis to determine priority and implementation through a commitment to listening and learning. Supporting Actions MAPLE RIDGE CULTURE PLAN IMPLEMENTATION FRAMEWORK January 2019 Timelin e {Short: Years 1-3 Medium: Years 4-6 Potential Partn ers Long : Years 7-10 and Ongoing) 5.1.E Identify ways to welcome urban Indigenous and Metis Peoples to community dialogues. Ongoing CMR, Kwantlen and Katzie First Nations, FRANAS Measurables IQbj.ectjve ·S,2: 'S"1ar~ ,.;-ncl;it!c!aet:,/~~d •leam•to ~a:lk ,together ,as •~ne'. Bi1l ild 'ob-l\'l~e~tiot:is 'lletween th~ lo-cal lr:id j g~nous com~ul'!Jties and ,t he .broade-r Maple Rjdge commun]ty t~rough art and 'herftage / stories ,of places. a' 5.2.A Support efforts to feature Indigenous artists to practice and sell their artwork; and Ongoing EDC, Arts Council, PRC, Kwantlen provide arts and craft workshops (link to Creative Entrepreneurship), in partnership with and Katzie First Nations organizations such as the Coast Salish Arts and Cultural Society. 5.2.B Working with the Public Art Steering Committee, identify public art opportunities to Ongoing PASC, Kwantlen and Katzie First illustrate traditional and contemporary connections, w here appropriate. Nations, FRANAS 5.2.C Provide opportunities for the public to learn about reconciliation and the shared history Ongoing PASC, Kwantlen and Katzie First of Indigenous Peoples through inclusive dialogue, celebration and performance, as well Nations, FRANAS , EDC, Planning, as creative placemaking installations and permanent displays in City Hall. Arts Council Ensure grant-receiving organizations have identified ways to integrate Indigenous arts practice or cultural heritage into programming or project-based initiatives. 5.2.D Link traditional ecological knowledge/Natural Heritage Keepers w ith community groups Ongoing Environmental Adviosry Ongoing collaboratio n and relati onship building w ith to foster a deeper understanding of place, the natural environment, flora and fauna. Committee, PRC, EDC, PASC, Kwantlen and Katzie and other indigenous groups Environmental School , provincial incl uding M etis to determine priority and and federal governments, imp lementation through a commitment to listen ing Translink and learning. 5.2.E Encourage connections to share knowledge of land and food (possibly tie to multicultural Ongoing ISSBC, LIPS, multicultural groups, food/fusion festival). Community Festivals Network, Cultural Roundtable, Kwantlen and Katzie First Nations 5.2.F Build ways to interact less formally and on a regular bases where possible and Ongoing CMR, Kwantlen and Katzie First appropriate. Nations Page 13 t MAPLE RIDGE CULTURE PLAN IMPLEMENTATION FRAMEWORK January 2019 Timeline (Short: Years 1-3 Supporting Actions Medium: Years 4-6 Potential Partners Measurables long: Years 7-10 and Ongoing) cy_pJ~9Jj~e 'l!'.;!: $,!,!PPJ ~t:~ffo-r~ ~o_;r;QO~!l!)et~~~c!l ';;,~s~~e ll~~g\:lqg!),;incli pl,!@ 1]8lliUJS, •.• " . •. -c • -' ----• -., • , •• ; I 5.3.A Identify opportunities to integrate traditional and contemporary Indigenous culture, Ongoing SD 42, Environmental school, identity and language in community programming and planning. PRC, EDC/tourism 5.3 .B Incorporate Indigenous Cultural, Intangible and Natural Heritage into cultural tourism Ongoing EDC, Planning, MRHS planning and the animation of spaces and places. f----f-------------------------------~------1------------+-------------1 Ongoing collaboration and relationship building with 5.3.C Acknowledge heritage and significant sites. Reflect traditional place names, symbols and Ongoing Kwantlen and Katzie First Kwantlen and Katzie and other indigenous groups references to the Halkomelem language (and where appropriate, the North and South Nations, FRANAS including Metis to determine priority and River Dialects) in signage in parks, trails and waterways. implementation through a commitment to listening 5.3.D Consider exploring a community mapping exercise or app development to record stories Ongoing EDC, IT, Planning, MRHS, Arts and learning. and share them with the broader community. Council 5.3.E Collaborate with Indigenous artists on wayfinding (Link to Strategic Priority 2). Ongoing PRC, Planning, EDC, Environmental Advisory Committee Page 14 MAPLE RIDGE CULTURE PLAN IMPLEMENTATION FRAMEWORK January 2019 GbAL:Ev~rv~rhef~~'/~i{~~v 1~a w ~·~rtidpate:in1th~!~~ltural ·life ~four City ~here diversity ,:j,\;'/1: i\:, fi"I , , 1·'1i·i'i'il·i:l,l:iii1i'i,i;';f1,i.f:!::,,1(1:1··1:1• :... i~. ,'. 1-:' Supporting Actions 6.1.A I Facilitate continuing engagement and dialogue with the multicultural community; youth, Timeline {Short: Years 1-3 Medium: Years 4-6 Long: Years 7-10 and Ongoing) seniors, new residents, immigrants, people with disabilities and the LGBTQ2S and gender I Ongoing diverse community. 6.1.B I Link to, and promote other initiatives, plans and programs both within the City and out in I Short the community that share these objectives. Ongoing 6.1.C I Use culture as a tool for community wellness and for opening up dialogue and opportunities for marginalized communities through inclusivity initiatives (e.g. ticket access; free events and programs) with identified partners. 6.1.D !Work in partnership with relevant community organizations to create an accessibility checklist to minimize barriers to audiences and explore the possibility of a community Arts Cultural Accessibility Fund. Ongoing Medium 6.1.E I Encourage access and participation to arts and culture through transportation planning./ I Medium cyclist joggers/ pedestrians Page 15 Potential Partners M Association for Community Living/high school LGBT groups/outreach to identify other partners PRC, SD 42, RMMS, LIPS, Library / look outside city for inspiration Arts Council, Library, PRC, Advisory Committees, SPAC, service clubs, HFM, Community Network Social planning, Community Network, MACAI, seniors network Translink, Engineering, Planning, community service groups, HUB Cycling, MACAI, ATAC Measurable Increased participation; social inclusion, safety, community wellness, audience development, enhanced perception of Maple Ridge as an inclusive city Increased participation; social inclusion, safety, community wellness, audience development, enhanced perception of Maple Ridge as an inclusive city MAPLE RIDGE CULTURE PLAN IMPLEMEN TATION FRAMEWORK January 2019 Timeline {Short: Years 1-3 Supporting Actions Medium: Years 4-6 Potential Partners Long: Years 7-10 and Ongoing) l~.b!:_ct1i!?'·~''.·:~Jtj~{,J,i~~k~l.~f~%~~,af~st ~'.i~1ll~i~,~~l{ ~~5;~a~~cl'_:~i!,~~igf:~or,:,1 p_~~~~~i~i:~~~~:r~,-~f·1;i,~,ic r~porit;~~e; . -... , ,+•7 .• _ -) -'.·.: .t -.• T 6.2.A Promote and/or fund workshops that help with training, advocacy and education in these Medium-SD 42, PRC/ Prov BC -Feds/ areas. Long Kwantlen + Katzie 6.2,B Identify opportunities to address the community needs of equity, diversity, accessibility Medium-PRC, Cultural Roundtable and social inclusion. Long :Glbj~Qt iit.~ §.:3 '::Ce'l~br,aI~JIYlap!~.i Rlcilgi{§ir\i'~t.,j.gi:fuiti~.~nd ~ci'1~fr.i!'[rtHver-si ,fy,,ar.i fhir.lt<!,g e,~ega 9y (li)~qughl ,01:1}imary,;ii;ts a:ng roysk,l baseg .f;stivals ar\d i eveRtS. -. ' ·-::-' J ' ,t'• .... ~ ... , .,.. '"',)',,.; ' ,---.. ,. ':.:,:.:·...,....,. i ~'.-: " ' • • + • ' • .-. • -. -:: , •• -·. ' .-' + • :·:. ' ' 6.3.A Provide funding and support for multicultural events such as Cultural Days and Fusion-like Medium-JSSBC/Arts events. Long Cou ncil/provincia 1/nationa I partners/PRC/DMRBIA/Rotary/H FM/Service Clubs/Chamber/South Asian Society/SD 42/ Chamber of Commerce 6.3.B Support and host events that use music and food to connect and promote social inclusion Short -ISSBC/Library/LIPS/RM Islamic and diversity. Ongoing Society/RM South Asia Cultu ral Society/Rotary Club/SD 42/Family Education and Support Centre/Ar ts Council/HFM/DMRBIA/Chamber of Commerce/other funders/business community 6.3 .C Encourage newcomers to learn about the cultural diversity of Maple Ridge and the City's Short -ISSBC, Community Network, unique heritage . Ongoing DMRBIA, Chamber of Commerce, realty board, Arts Council; library Page 16 Measurable . ~ --:;--,:.. I '• ;l,i: .. r.: ,..:.;,' .... ,. Increased participation; social inclusion, safety, community wellness, audience developm en, enhanced perception of Maple Rid ge as an inclusive city ' -i..;:: ':..iJ -J . . In creased participation; social inclus ion , safety, community wellness, audience deve lopmen t, enhanced perception of Maple Ridge as an inclusive city Increased participation ; social inclusion, safety, community wellness, audience development, enhanced perception of Maple Ri dge as an inclusive city MAPLE RIDGE CULTURE PLAN IMPLEMENTATION FRAMEWORK January 2019 ACRONYMS LIST: ACT -The ACT Arts Centre ADP -Advisory Design Panel BCTC-BC Treaty Commission CHC-Community Heritage Commission CMR -City of Maple Ridge DMRBIA/BIA -Downtown Maple Ridge Business Improvement Association HFM -Haney Farmers Market & Society IT-Information Technology, CMR EAC-Environmental Advisory Committee EDC -Economic Development and Civic Property (includes Tourism) FRANAS -Fraser River All Nations Aboriginal Society ISSBC-Immigrant Services Society of BC LIPS -Local Immigration Partnerships Society MACAI -Municipal Advisory Committee on Accessibility and lnclusivity MLA -Member of the Legislative Assembly (provincial government) MRHS -Maple Ridge Historical Society PASC-Public Art Steering Committee PRC -Parks, Recreation & Culture RMCCT-Ridge Meadows Community Children's Table SDAC-School District Advisory Committee SCOPE -Sustainable Childhood Obesity Prevention through Community Engagement SD 42 -School District 42 SFU -Simon Fraser University RCMP -Ridge Meadows RCMP Page 17 f /~~~ ~~ NUti#•i;iMii I~-British Columbia , ···------------City of Maple Ridge TO: FROM: mapleridge.ca His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer MEETING DATE: Feb. 5, 2019 FILE NO: MEETING: Doc#2144100 Council Workshop SUBJECT: Downtown Maple Ridge Business Improvement Association request to continue the Fagade Improvement Program for three years commencing 2019 EXECUTIVE SUMMARY: The Downtown Maple Ridge Business Improvement Association (DMRBIA) has requested Council extend the City's contribution to the Fagade Improvement Program (FIP) for a further three years from 2019 to 2021 (see Appendix 1). The DMRBIA administers this program in partnership with the City. The purpose of FIP is to encourage property and business owners to upgrade the appearance of their buildings thereby creating a more pleasant and inviting building and street-scape. In 2015, the City extended its participation in the FIP for three years, which came to an end in 2018. During the last three year period, the City allocated $25,000 per year to match the DMRBIA funding, offering up to $50,000 annually for fagade improvement projects. The City has contributed financially to the FIP for ten years. Currently, $38,600 allocated to the FIP remain unspent due to lack of suitable project applications or incomplete projects. These funds can be reallocated to the FIP should Council wish to renew the City's participation in the FIP, or can be used in any other manner that Council decides. This report provides Council a summary of the results of the FIP. It also suggests additional public consultation to explore other downtown initiatives that the City and the DMRBIA may wish to explore for future funding. Some project ideas have already been identified and are listed to provide greater context. Given the overall success of the FIP in improving the fa9ades of 92 buildings during the program's inception, staff recommend allocating a $25,000 contribution for one additional year to the 2019 FIP program. During this year, staff can consult with the DMRBIA, the Economic Development Committee and other stakeholders on other potential partnership projects to continue to improve the downtown. RECOMMENDATION: That $25,000 be allocated to the Downtown Maple Ridge Facade Improvement Program for 2019, and further, That staff engage in consultation with stakeholders in the town centre and bring a report to Council to identify new partnership initiatives to continue to enhance the downtown. DISCUSSION: a) Background Context: In their letter dated December 10, 2018, the DMRBIA requested that the City continue to contribute $25,000 annually to partner in funding the FIP for another three years. During its ten year life, the FIP supported improvement of 92 buildings. Appendix 2 provided by the DMRBIA, offers details of the projects funded in 2018, a three year review of the FIP and before and after pictures. For 2018, thirteen properties received funding for the following types of projects: new signs, 7 properties; cleaning and painting, 6 properties; a new patio, 1 Doc #2144100 Page 1 of 3 803 ! I ' I property; and exterior renovations, 2 properties. The type of fac;;ade improvement is consistent with past years; projects, which generally do not require development permits and can be achieved with modest investment by the owner of the building or business. Staff recommend continuation of the City FIP program for only 2019 for the following reasons: ./ The FIP program aligns with the town centre enhancement initiatives and the goals to encourage development in the town centre; ./ It demonstrates Council's continued support of business; ./ City funds help to leverage investment by property owners to improve their buildings which supports higher property valuations; ./ A one year extension by the City supports the DMRBIA, while offering an opportunity to explore other partnership projects for the enhancement of the town centre. Council may also wish to consider that the FIP has been supported by the City for 10 years, and has provided financial assistance to many businesses already. Since its inception in 2009, the City has contributed $185,600 to the FIP. Accordingly, Council may wish to consider letting the City's contribution to the FIP end. Council may want to explore the FIP along with other projects which can also support the goal of enhancing the town centre and encouraging development. The following project ideas have been brought to staff's attention by the DMRBIA and others but have no associated funding: ~ Town centre entrance signage at Lougheed Hwy and Dewdney Truck Road and 222 and 228 streets; ~ Town centre pedestrian oriented directional signage; ~ Place making initiatives to enhance specific areas where lighting, street furniture and programming space can be added (e.g. laneway between Leisure Centre and Haney Place Mall); ~ Free Wi-Fi extending service from Memorial Peace Park to 224 Street from Lougheed to Dewdney Truck Road.; ~ Installing speakers to play music in the park and along 224 street to support events and festivals; ~ Creating a new signature event for the town centre which may include multiple street closures; ~ Continuation of the fac;;ade improvement program for a further 3 year term. The ideas presented above are only a starting point. A robust public consultation process which brings together stakeholders from diverse groups will result in new ideas for enhancing the town centre area. All ideas can then be assessed with regard to Council's objectives for the town centre, anticipated benefits and budgetary implications. Staff can then present a report to Council offering recommendations for project funding and implementation. b) Business Plan/Financial Implications: The Fac;;ade Improvement Program is not specifically included in the 2019 Business Plan, though the broader objective of supporting town centre beautification and development is a key objective. Over the ten years that the FIP has been in place, the City has budgeted $224,000 as its share of the matching funding for the program, however, take up has been $185,600 leaving a balance of $38,400 unspent City funds. These funds have not been allocated and can be made available for the FIP program or other initiatives. Doc #2144100 Page 2 of3 Should Council endorse the recommendation, then FIP will be included in the 2019 Business Plan and funding of $25,000 will be included in the operating budget. c) Alternatives: 1. Council may wish to let the City's contribution to the DMRBIA FIP end and no longer contribute to this. This would free the funds that have been unspent to be used for other priority areas. It is likely the DMRBIA would continue with the FIP, albeit, the program would be much smaller. 2. Council may wish to support the continuation of the FIP for three more years as requested by the DMRBIA. In this case, matching funding in the amount of $25,000 for each of the next three years will need to be added to the operating budgets for 2019 -2021. CONCLUSION: The DMRBIA has requested a three year continuation of the City's contribution of $25,000 to the FIP. The City has spent $185,600 over ten years to the FIP supporting 92 properties. As there are many other potential worthy projects for enhancement of the town centre, Council may wish to consult with the community to identify other projects that would enhance the town centre and would require City funding. As the FIP has been beneficial, staff recommend continuing with the City providing matching funding for one year only and proceeding with consultation to explore the need for other projects for the town cen Lino iracusa BA, MBA Director Economic Development and Civic Property /~52--::::---.. .. Reviewed by: Tre~or Thompson, BBA, CPA, CGA ZJI~-Approved by:/ Frank Quinn, MBA, P.Eng I~ General Manager, Public Works & Development Services :J!jl,'jfrence: Paul Gill, BBA, CPA, CGA ( ......, Chief Administrative Officer Attachments: (1) Letter from BIA requesting extension of FIP (2) Fagade improvement projects and report Doc #2144100 Page3 of3 DOWNTOWN I MAPLE RIDGE . to ~"'a-re-. Business Improvement Association c)vr:, #34 -22374 Lougheed Highway, Maple Ridge B.C. V2X 2T5 Phone 604-467-2420 / Fax 604-467-2421 To: City of Maple Ridge Mayor & Council Re: Facade Improvement Program Grant Maple Ridge, December 10, 2018 Congratulations Mayor and Council members on your recent election victories! The Downtown Maple Ridge Business Improvement Association(DMRBIA) member businesses and commercial property owners are looking forward to work with all of you! At the November DMRBIA Board Meeting, Board members expressed their concern about the possible ending of City of Maple Ridge(CMR) support towards the very successful DMRBIA Fac;ade Improvement Program(FIP). The Board feels this has been and continues to be an excellent partnership program with CMR, resulting in a huge impact at a nominal cost. We are convinced Fl P's ultimate purpose of enhancing/improving our downtown streetscape is steadily being accomplished by encouraging property/business owners annually to clean up and improve their facades. This was always one of the major goals of the Economic Development Office, the City together with the BIA. DMRBIA is hereby kindly requesting Mayor & Council to reconsider halting CMR financial support towards FIP. There have been many excellent projects completed over the last 10 years. Following are some of the stats covering the 10 year period: • 100 applications received • 92 completed projects • Individual Grants between $1,250.00 and $10,000.00-up to 50% of actual cost, $10,000.00 max. • Approx. $6,000,000.00 in streetscape improvements in the BIA area finalized through this program. • FIP grants awarded over last 10 years totaled approx $375,000. The 50/50 agreement with CMR made it possible to offer a maximum of $50,000 in Fac;ade Improvement grants annually (50% DMRBIA + 50% CMR). DMRBIA did not use all funding available; in some cases projects didn't complete, sometimes number of applications didn't add up to $50,000, or final cost of improvements was lower than anticipated. We are very careful with the grant funding available to us, therefore not always accessing the maximum amount.of $50,000.00. Over the last 3 years approx $23,000.00 accumulated in "unused funding" for this reason, which means CMR was never requested to pay it out and this funding should still be available to us? DMRBIA would hereby like to request Mayor and Council to reconsider and extend the FIP Grant for another 3 years, starting January 1, 2019 and ending December 31, 2021(expiry date of the present DMRBIA Bylaw) We would be happy to answer any questions or address any concerns at your earliest convenience. Thank You so much for your attention to this matter, Kind regards, lneke Boekhorst, Executive Director Downtown Maple Ridge Business Improvement Association Mailing address: PO Box 530, Maple Ridge, BC, V2X 3P2 Email: ExecutiveDirector@DowntownMapleRidge.ca Website: www.DowntownMapleRidge.ca DMRBIA Facade Improvement Program 2018, Final Report Prepared by: Ineke Boekhorst, Dec. 19, 2018 In no particular order: 1. Rainland Investments Ltd -Stuart Insole -604-562-4806 Purpose: pressure wash exterior, paint, labour and materials and minor repairs Location: 22932 Lougheed Hwy (Frogstone Mall) Cost of project: $ $18,586.00 -Amount requested: $9,293.00; approved $9,293.00 Project Completed. Paid July 2018, cheque# 3163, $9293.00 2. Big Feet -Haiming Zhu (Alex) _ Purpose: Fabrication and Installation of Composite hanging sign Location: Unit 103 22347 Lougheed Hwy Cost of project: $1,018.00 -Amount requested: $509.00; approved $509.00 pending receiving City of MR permit This project did not complete 3. Hagens Travel -Deddy Geese Purpose: Clean and Painting trim and wood panel of Upper area where business is located Location: 11958 224th Street Cost of project: $1,288.34 -Amount requested: $644.17 ; approved $645.00 Project completed. Paid May 2018, cheque# 3107, $644.17 4. Big Feast Bistro -Mike Mulcahy Purpose: create new gatio with railing, awning, audio system, paint for brickwork, lights, Location: 11920 227 Street Cost of project: $17,090 -Amount requested: $8,545.00; approved $8,545.00 Project completed. Paid November 2018, cheque #3272; $8545.00 5. Harris & Leib Insurance -Clay Germain Purpose: Signage for west facing wall including light boxes Location: 22303 Lougheed Hwy Cost of project:$ 2,626.53 -Amount requested:$ 1,000.00; approved $1,000.00 Project completed. Paid September 2018, cheque# 3201; $1,000.00 6. Wicked Tattoo & Piercing -Vanessa McNaughton Purpose: design, produce and install signage Location: #1 22335 Lougheed Hwy Cost of project:$ 3251.00 -Amount requested:$ 1,625.50; approved $1,626.00 This project did not complete 7. Steelhead Investments -Chrislana Gregory Purpose: entire property to be "touched up" and repainted Location: 22624 Lougheed Hwy (Smile Thai Restaurant) Cost of project: $3,560.00 -Amount requested:$ 1,780.00; approved $1,780.00 Project completed., paid July 2018, cheque# 3162; $1,780.00 8. Holly Classic Hair Nails & Spa-Holly Tran Purpose : Backlit signage Location: #5 22214 Dewdney Trunk Road Cost of project: $5,000.00 -Amount requested: $2,500.00; approved $2,500.00 Project completed. Paid December 2018, cheque# 3273; $2,500.00 9. Jessica Cail-for After School Warriors -Licensed Daycare Purpose: remove and replace old entry door and facade graphics, powerwash, paint Location: #201 22712 Dewdney Trunk Road Cost of Project: $3,800.00-Amount Requested: $1,900.00; approved $1,900.00 Project completed. Paid August 2018, cheque# 3180; $1,744.85 10. Louis Bayard -for Louis Leather Purpose: Repair, powerwash and paint the property/ remove old signage and replace Location: 22246 Selkirk Ave Cost of Project: $ 3,975.00 -Amount Requested: $1,987.50; approved $1,988.00 This project did not complete 11. Ridge Meadows Child Development Centre -Trish Salisbury Purpose: powerwashing, repair and painting, including door metal work, new signage Location: 22610 Dewdney Trunk Road-back of property where the main entrance is. Cost of Project; $4,896.00 -Amount Requested: $2,446.00; approved $2,446.00 Project completed. Paid November 2018, cheque# 3241; $1,329.00 12. Fraser Medical Clinic -Satwinder Mann .......... PROJECT IS COMPLETED Purpose: development and improvement of the property; major exterior renovations to ultimately hold 2 businesses namely Fraser Medical Clinic + The Medicine Shoppe Pharmacy Location: 11915 -11919 224th Street Cost of Project; $217,526.27 -Amount Requested: $30,000.00; NOT APPROVED At application deadline 12 applications received. One applicant already completed project in 2017 and is therefore eliminated. Total of $32,230.17 is requested by the remaining 11 applicants Committee meeting April 27, 8:30 am, at DMRBIA office. At April 27t\ 2018 Committee meeting all 11 eligible projects were approved for a total of $31,939.00 in grants. April 30t\ 2018 all applicants were informed and agreements emailed to them. We received one late application, which was also approved by the Committee: 13. Woking Dragon -Raymond Wong Purpose: full re-siding of exterior building + new signage Location: 22242 Dewdney Trunk Road Cost of Project: $34,000-Amount Requested:$ 10,000.00 This request was received June 8, 2018 and was forwarded to the Committee for approval. As approx. $12,000.00 is still available, the Committee is able to review project and approve if the project is acceptable. Project approved and $10,000 FIP Grant approved by majority ofFIP Committee. Project completed. Paid December 2018, cheque# 3308; $10,000.00 Total of 13 applications received, one application was rejected, as project had already completed at the time of application deadline. Total approved grants: $42, 230.17 Total grants claimed: $ 36,836.02 Requested from the City of MR: 50% of$ 36,836,02 = $18,418.00 Thank You for sharing 50% cost of the Downtown Maple Ridge Fac;ade Improvement Grant Program and we're looking forward to work with you again in 2019. Sincerely, Ineke Boekhorst, Executive Director, Downtown MR Business Improvement Association. 0 · DOWNTOWN c .7 MAPLE RIDGE u "' Downtown Maple Ridge Business Improvement Association 3 Year Fa~ade Improvement Program Agreement Report The Fa!;ade Improvement Program(FIP) has been a partnership agreement with the City of Maple Ridge from the beginning and offered to DMRBIA members since 2009; 2018 being the 10th year. The purpose of this program is to encourage the revitalization of the downtown core by improving the physical appearance of the buildings and therefore making downtown a more inviting and interesting place to shop, walk, live and play. During 2016, 2017 and 2018 an agreement between the DMRBIA and the City of Maple Ridge provided a cost recovery program; 50% of the total grants paid out by the DMRBIA, up to a maximum of $25,000, was reimbursed at completion of each program year. For the ·individual applicant it means: a business or property owner downtown Maple Ridge is encouraged to apply for a Fa!;ade Improvement Grant to a maximum of $10,000, to improve, renovate, restore or redesign commercial building facades/ storefronts located in the DMRBIA area. • In 2016, 9 applications for Facade Improvement Grants were received, 7 were approved; all 7 completed the i r project and received funding. Total of $22,264 was applied for, after completion, $21,976.65 was paid out to the applicants. 50% ($10,988.33)was recovered from the City of Maple Ridge. Total improvement value to our downtown through these 7 projects was $45,371.61. • In 2017, 13 business applied for a Facade Improvement Grant (submitted requests: $76,202.25), 12 were approved ($50,027.25). Of the 12 grants approved, 2 did not proceed ($3,330 approved but not paid) and 2 projects were completed below quoted cost, therefore received 50% of actual cost. At 2017 program completion $46,379.85 was paid out, 50% ($23,189.93) was recovered from the City of Maple Ridge . Total improvement value to our downtown through these 10 projects was $240,122.48. • In 2018, 13 business applied for Facade Improvement Grants (submitted requests: $72,230.17), 12 we r e approved ($42,232.00); one was rejected, project already completed at appliction deadline. Of 12 grants approved, 2 did not proceed ($4,123 approved but not paid). At 2018 project completion, DMRBIA paid out $36,836.02 in grants. 50% ($18,418.01) was recovered from the City of Maple Ridge . Total improvement value to our downtown through these 9 projects was $90,846.87. • At the end of the 3 year agreement: 26 completed projects, adding over $376,000.00 total value of streetscape improvements to downtown MR at a total cost of $105,192.58 ($52,596.29 DMRBIA + $52,596.29 CMR) See chart on next page ... Page 1 0, DOWNTOWN ~'] MAPLE RIDGE Downtown Maple Ridge Business Improvement Association 3 Year Fa<;ade Improvement Program Agreement Report Grant Program 2016 2017 2018 # of applications 9 13 13 # of approved applications 7 12 12 # of completed projects 7 10 9 Total allocated grants approved projects $22,264.00 $50,027.25 $42,232.00 Total grants actually Paid out $21,976.65 $46,379.85 $36,836.02 Collective value of all improvements to downtown MR $45,371.61 $240,122.48 $90,846.87 • CMR allocated $25,000 to the FIP Program annually for 2016, 2017, 2018, total of $75,000. CMR contributed $52,596.29 over the past three years, leaving $22,403.71 in un-accessed funding, possibly avai lable for DMRBIA FIP Program to continue at least for 2019. Program Partnership Agreement 2016 2017 2018 Totals Allocated Funds from City MR $25,000.00 $25,000.00 $25,000.00 $75,000.00 Actual 50% portion paid by CMR $10,988.35 $23,189.93 $18,418.01 $52,596.29 CMR Unused Funding remaining $14,011.65 $1,810.07 $6,581.99 $22,403.71 Page 2 l DMRBIA Fa{ajde tmpr·ovements in Downtown Majple Ridge 10 Years in P)ictures ~·~~ ro' Cl CJ ... . t ---fafade Improvement Program in partnership with •,l'ltfbti!l!li'H• DMRBIA Fa~ade Improvement Program(FIP) was launched in 2009; 2018 was our 10th anniversary! A very successful partnership with the City of Maple Ridge. Throughout those 10 years we provided approx. $375,000.00 in Fa~ade Improvement Grants to 90 successfully completed downtown Maple Ridge projects. These 90 projects added streetscape improvements of well over $5,000,000.00 total to our downtown! A mixture of small to very large projects was accomplished, with a maximum FIP contribution of $10,000 per project (or 50% of actual cost) hereby encouraging property and/or business owners to clean up their fa~ades and improve the overall streetscape of Downtown Maple Ridge. Some of the before and after pictures show how much difference a Fa~ade Improvement Grant can make! 2009 Location Gingerly 11869 227 St. RM Association for Community Living 2010 11910 227 St. 2011 Haney Place Mall Vernon & Thompson Law Group 2012 22311119 Ave. Before After 2013 2014 2015 2016 2017 2018 Location Capital West Insurance 22674 Dewdney Trunk Rd. Bosley's Pet Mart 22745 Dewdney Trunk Rd. Maple Ridge Florist 22530 Dewdney Trunk Rd. Haney Automotive 22711 Selkirk Ave. Silver Valley Brewing 11952 224 St. Woking Dragon 22242 Dewdney Trunk Rd. Before After Downtown Maple Ridge Business Improvement Association Call our office for more information: 604-467-2420 Website: DowntownMapleRidge.ca Facebook: shopmapleridge [ _/~~ IIM4iidMii c-~--=--mapleridge.ca City of Maple Ridge TO: FROM: His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer MEETING DATE: FILE NO: MEETING: February 5, 2019 2144102 Council Workshop SUBJECT: 2019 Community to Community Forum EXECUTIVE SUMMARY: Recently Council adopted a Strategic Plan that highlights key priority areas to guide City business over the next four years. Included in the Plan are actions in the areas of Inter-government Relations and Natural Environment to formalize and strengthen connections with First Nations. The City has been awarded a grant of $5,000 from the Union of BC Municipalities (UBCM) to host a Community to Community Forum with Katzie First Nation and Kwantlen First Nation. This funding provides ah opportunity for each community's representatives to get to know one another and generate ideas and plans that will strengthen relationships and further projects of mutual interest. RECOMMENDATION: That the City of Maple Ridge host a Community to Community Forum with Katzie First Nation and Kwantlen First Nation. DISCUSSION: a) Background Context: On October 16, 2018, Council approved the submission of an application to the UBCM for funding to host a Community to Community Forum with Katzie First Nation and Kwantlen First Nation. On December 3, 2018, the City received confirmation that our application was complete and approved for full funding in the amount of $5,000. Conditions of the grant require that the event be held prior to March 31, 2019. Should Council endorse the above recommendation, staff will work with the First Nations to identify a mutually convenient date to host the Forum. If the date falls after the deadline, staff would request an extension from UBCM, or reapply for a subsequent intake of this program. The most recent Community to Community Forum was held on two dates in February 2017. These events were valuable opportunities for City representatives to learn about the history of the two First Nations communities while also building stronger links between elected officials and staff from each community. Several initiatives have advanced in collaboration with Katzie First Nation and Kwantlen First Nation since that time. An important example is Doc# 2144102 Pa~e 1of2 804 the recent signing of the Alouette River Ecosystem Partnership Memorandum of Understanding by the City, Katzie, Kwantlen and the Alouette River Management Society to promote the restoration of the Alouette Watershed. b) Desired Outcome: The Forum is intended to provide the Councils of the City of Maple Ridge, Katzie First Nation and Kwantlen First Nation with a formal opportunity to meet, build understanding, and discuss opportunities for collaboration and engagement, as well as to identify and further projects of mutual interest. CONCLUSION: Over the past two years, the City has made significant strides in building positive, productive and respectful relationships with the Katzie and Kwantlen First Nations. Funding from the UBCM's 2018/2019 Regional Community to Community Forum program will support the City in continuing to build strong relationships with our First Nations neighbours so that we can continue to embark on new initiatives that benefit all of our communities. Prepared by: ~CPA,CMA Director of Corporate Support Reviewed by: Kelly Swift, MBA \.°.' General Manager Parks, Recreation & Culture . /" /j,f /'; ·1VL{::;() / Concurrence: Paul Gill, BBA, CPA, CGA / Chief Administrative Officer :jh Doc # 2144102 Page 2 of2 I I I ,-1 1100 Committee Reports and Recommendations 1100 City of Maple Ridge TO: His Worship Mayor Michael Morden and Members of Council MEETING DATE: February 5, 2019 FILE NO: 2018-325-RZ FROM: SUBJECT: Chief Administrative Officer First Reading Zone Amending Bylaw No. 7 495-2018 12581 243 Street EXECUTIVE SUMMARY: MEETING: CoW An application has been received to rezone the subject property, located at 12581 243 Street, from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit future subdivision into two lots. To proceed further with this application additional information is required as outlined below. Pursuant to Council policy, this application is subject to the Community Amenity Contribution Program, and will be requested to pay $5,100.00 for the additional lot, as the original lot is exempt when a subdivision is proposing fewer than 3 lots. RECOMMENDATIONS: 1. That Zone Amending Bylaw No. 7 495-2018 be given first reading; and 2. That the applicant provide further information as described on Schedules B and E of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. DISCUSSION: a) Background Context: Applicant: Legal Description: OCP: Existing: Proposed: Zoning: Existing: Proposed: Surrounding Uses: North: H. Burke Lot 66, Section 22, Township 12, New Westminster Distric Plan 43885 Estate Suburban Residential Estate Suburban Residential RS-3 (One Family Rural Residential) RS-2 (One Family Suburban Residential) Use: Single Family Residential Zone: RS-3 (One Family Rural Residential) Designation: Estate Suburban Residential Page 1 of 5 1101 South: Use: Zone: Designation: East: Use: Zone: Designation: West: Use: Zone: Designation: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing requirement: b) Project Description: Single Family Residential RS-3 (One Family Rural Residential) Estate Suburban Residential Single Family Residential RS-2 (One Family Suburban Residential) Estate Suburban Residential Single Family Residential RG-2 (Suburban Residential Strata Zone) Estate Suburban Residential Single Family Residential Single Family Residential 0.82 ha (2 acres) 243 Street Rural Standard The subject property, located at 12581 243 Street, is generally flat, with single family development to the north, south, east and west, with the lands sloping down towards the South Alouette River to the north (see Appendices A and B). The applicant is proposing to rezone the subject property, located at 12581 243 Street, from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit future subdivision into two lots. At this time the current application has been assessed to determine its compliance with the Official Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to second reading. Such assessment may impact proposed lot boundaries and yields, OCP designations and Bylaw particulars, and may require application for further development permits. c) Planning Analysis: Official Community Plan: The subject property is designated Estate Suburban Residential in the Official Community Plan (OCP), which supports single detached and two-family residential housing. This land use designation is characterised generally by 0.40 ha (1 acre) lots. The RS-2 (One Family Suburban Residential) zone is supported by this land use designation. On September 5, 2017, Council reaffirmed the Suburban Residential designation with the following resolution: That no changes be made to the current policies in the Official Community Plan for Estate Suburban Residential and Suburban Residential Land Use Designations, as discussed in the Council report dated September 5, 2017. On this basis, this proposal remains consistent with the Official Community Plan. Page 2 of 5 Zoning Bylaw: The current application proposes to rezone the subject property from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit future subdivision into two lots. The RS-2 (One Family Suburban Residential) zone requires a minimum lot area of 0.40 ha (1 acre), a minimum lot width of 36m (118 ft.) and a minimum lot depth of 60m (197 ft.). Due to the irregular geometry of the property, the proposed lot width will not conform with the Zoning Bylaw. A Development Variance Permit will be required to reduce the minimum lot width for the RS-2 (One Family Suburban Residential) zone from 36m (118 ft.) down to approximately 25m (82 ft.) for the lot with the existing home, and 22m (72 ft.) for the newly created vacant lot. These variances will be the subject of a future report to Council. The variances can be supported as the lot is pie-shaped and gets wider towards the back, further away from the road and the new lots will meet the minimum area requirement of 0.4 ha (1 acre). Development Permits: Pursuant to Section 8.10 of the OCP, a Natural Features Development Permit application is required for all development and subdivision activity or building permits for: • All areas designated Conservation on Schedule "B" or all areas within 50 metres of an area designated Conservation on Schedule "B", or on Figures 2, 3 and 4 in the Silver Valley Area Plan; • All lands with an average natural slope of greater than 15 %; • All floodplain areas and forest lands identified on Natural Features Schedule "C" to ensure the preservation, protection, restoration and enhancement of the natural environment and for development that is protected from hazardous conditions. Pursuant to Section 8.12 of the OCP, a Wildfire Development Permit application is required for all development and subdivision activity identified in wildfire risk areas. The purpose of the Wildfire Development Permit is for the protection of life and property in designated areas that could be at risk for wildland fire; and where this risk may be reasonably abated through implementation of appropriate precautionary measures. The subject property is located within the Wildfire Development Permit Area, identified on Map 1 in Section 8.12 of the Official Community Plan. However, a two lot subdivision is exempt from a Wildfire Development Permit. A Restrictive Covenant detailing building design and landscaping requirements will be required as a condition of rezoning. Development Permits: A Development Permit is not required for this development for environmental or intensive residential purposes. Advisory Design Panel: As the proposed development is for single family development, a Form and Character Development Permit is not required and the Advisory Design Panel does not need to review the project. Page 3 of 5 Development Information Meeting: A Development Information Meeting is not required for this application as there are less than five units proposed, in accordance with Council Policy 6.20. d) Interdepartmental Implications: In order to advance the current application, after first reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Fire Department; d) Building Department; e) Parks Department; f) School District; g) Utility companies; and h) Canada Post. The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this evaluation will take place between first and second reading. e) Development Applications: In order for this application to proceed the following information must be provided, as required by Development Procedures Bylaw No. 5879-1999 as amended: 1. A complete Rezoning Application (Schedule B); 2. A Development Variance Permit (Schedule E); 3. A Natural Features Development Permit Application (Schedule G); and 4. A Subdivision Application. The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. CONCLUSION: The development proposal is in compliance with the OCP, therefore, it is recommended that Council grant first reading subject to additional information being provided and assessed prior to second reading. Page 4 of 5 The proposed layout has not been reviewed in relation to the relevant bylaws and regulations governing subdivision applications. Any subdivision layout provided is strictly preliminary and must be approved by the Approving Officer. "Original signed by Michelle Baski" Prepared by: Michelle Baski, AScT, MA Planner "Original signed by Christine Carter" Reviewed by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA, P. Eng GM Public Works & Development Services "Original signed by Paul Gill" Concurrence: Paul Gill, BBA, CPA, CGA Chief Administrative Officer The following appendices are attached hereto: Appendix A -Subject Map Appendix B -Ortho Map Appendix C -Zone Amending Bylaw No. 7 495-2018 Appendix D -Proposed Site Plan Page 5 of 5 N Scale: 1 :2,500 I . APPENDIX A 126AVE. ~-----------------I j 12580 I ~I 12561 ~ I 1----~-~ I Legend -stream --· Ditch Centreline -Edge of River - -Indefinite Creek -River Centreline -Lake or Reservoir -River -Major Rivers & Lakes 125AVE. I 12552 I I I l I 12525 l 12581 243 STREET FILE: 2018-325-RZ DATE: Aug 14, 2018 125 BY:LP I Scale: 1 :2,500 APPENDIX B 12581 243 Street PLANNING DEPARTMENT ·~.,-FILE: 2018-325-RZ DATE: Dec 11, 2018 mapleridge.ca BY: LP CITY OF MAPLE RIDGE BYLAW NO. 7 495-2018 APPENDIXC A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7 495-2018." 2. That parcel or tract of land and premises known and described as: Lot 66 Section 22 Township 12 New Westminster District Plan 43885 and outlined in heavy black line on Map No. 1773 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS-2 (One Family Suburban Residential). 3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of READ a second time the day of PUBLIC HEARING held the day of -READ a third time the day of ADOPTED, the day of PRESIDING MEMBER ,20 ,20 ,20 , 20 ,20 CORPORATE OFFICER 3 0 CD (l) CD a. P 43885 62 65 I P 86522 0/ P 86522 i, ~I _., 2 LMP 123 Lil CX) CX) "' st a. PART LYING EAST OF ALOUETTE RIVER AND NORTH OF RIGHT-OF-WAY 12580 I-' U) "' 12561 ..,. "' 12552 EPP 48455 EPP 84J.4.., 126AVE. P43885 83 2 Rem 64 2 MAPLE RIDGE ZONE AMENDING Bylaw No. Map No. From: To: MAPLE RIDGE British Columbia 7495-2018 1773 RS-3 (One Family Rural Residential) RS-2 (One Family Suburban Residential) ' -! • \ / BCP4 D N SCALE 1 :2,533 I 11 I DRAFT PLAN OF PROPOSED SUBDIVISION OF LOT 66 SEC.22 TP. 12 N. W.D. PLAN 43885 B.C.G.S. 92G.028 This plan lies within the Metro Vancouver Regional District City of Maple Ridge L ~ ~=-::::: -======--~ ---· Scale 1:750 Afl distances ore in metres except where otherwise noted 10 5 0 10.0 25.0 ~ i I Applicant: Hugh Burke JULY 31,2018 ,de & Associates Land · Surveying Ltd. C. Land Surveyors 1ple Ridge and Mission e: H3030-02R1 Phone 604-463-4753 50.0 j --·--·--. S.L.6 U" / :) ~ . ~ ~ Dimensioning and Contours according to City of Maple Ridge mapping. 65 Plan 43885 Existing Lot Parcel Identifier Lot 66 007-151-641 Q Civic Address Area 12581 243 Street 0.82 ha 67 Plan 43885 ~ C'J CITY OF MAPLE RIDGE FILE: . 1 Plan BCP475b2 ~ -c rn z 0 x 0 TO: FROM: •. -! City of Maple Ridge His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer MEETING DATE: February 5, 2019 FILE NO: 2018-249-RZ MEETING: C of W SUBJECT: First Reading Zone Amending Bylaw No. 7517-2018; 25180 108 Avenue EXECUTIVE SUMMARY: The 4.0 hectare (10 acre) subject property is split designated and split zoned. The existing zoning is RS-3 One Family Rural Residential to the North and A-2 Upland Agriculture to the South. The land use designations are Suburban Residential to the North and Urban Reserve to the South. This application is to rezone the northern portion of the property to RS-2 One Family Suburban Residential in compliance with its Suburban Residential designation. This northern portion of the site is proposed for a 3 lot subdivision. Should the northern portion of the site be rezoned, then the southern remainder portion of the site will also need to be rezoned. The sole reason for rezoning this southern portion of the site is to allow a subdivision that creates a parcel of less than 4 hectares (10 acres). The existing A-2 (Upland Agricultural) Zone has a minimum parcel size of 4 hectares (10 acres). For this reason, no subdivision could occur on this property without first rezoning to a zone with a smaller minimum parcel size. For these reasons, the southern portion of the site is proposed to be rezoned to A-1 Small Holding Agricultural. It is within the Urban Reserve and is to remain vacant, as a future urban development site. The proposed A-1 Small Holding Agricultural Zone for the southern portion of this site meets parcel size requirements with a minimum parcel size of 2.0 hectares (5 acres). The proposed zoning for the northern and southern portions of the site align with their respective land use designations in the Official Community Plan. These designations are shown on Appendix C, the Official Community Plan Map. The Suburban Residential designation applies to properties outside of the Urban Area Boundary. The proposed 3 lot subdivision is in compliance with the Suburban Residential OCP policies. The Suburban Residential designation has been discussed extensively by Council, and on September 5, 2017, Council reviewed and reaffirmed the Suburban Residential designation with the following resolution: That no changes be made to the current policies in the Official Community Plan for Estate Suburban Residential and Suburban Residential Land Use Designations, as discussed in the Council report dated September 5, 2017. The Urban Reserve is within the Urban Area Boundary, however, it is not currently available for urban development. This portion of the site will be required to have a "no build" covenant placed on it, and to be attached to one of the newly created parcels to its north. These two measures will assist to ensure the retention of this parcel for future development as an area plan for the Urban Reserve commences and advances towards completion. The policies and triggers pertaining to urban Page 1 of 7 1102 h. development in the Urban Reserve are discussed further in this report. To proceed further with this application additional information is required as outlined below. This application is subject to Policy 6.31 for Community Amenity Contribution Program fee of $5100.00 per single family dwelling. RECOMMENDATIONS: That Zone Amending Bylaw No. 7517-2018 be given first reading; and That the applicant provide further information as described on Schedules (A, B, F, G, & J) of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. DISCUSSION: a) Background Context: Applicant: Legal Description: OCP: Existing: Proposed: Existing: Proposed: Surrounding Uses: North: Use: OTG Developments Limited Lot: 5, Section: 11, Township: 12, Plan: NWP37195 Urban Reserve & Suburban Residential Urban Reserve & Suburban Residential Zoning: A-2 (Upland Agricultural), RS-3 (One Family Rural Residential) A-1 Small Holdings Agricultural, RS-2 (One Family Suburban Residential) Suburban Residential Zone: RG-2 Suburban Strata Zone Designation: South: Use: Zone: Designation: East: Use: Zone: Designation: West: Use: Zone: Designation: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing requirement: Suburban Residential Vacant A-2 Upland Agricultural Urban Reserve Park A-2 Upland Agricultural Urban Reserve Farm, Rural Residential RS-3 One Family Rural Residential, A-2 Upland Agricultural Urban Reserve and Suburban Residential. Rural Residential Suburban and Rural Residential 4.045 HA. (10 acres) Rural and Suburban Standard Page 2 of 7 b) Site Characteristics: This application is for rezoning in support of subdivision for a split zoned and split designated property. The boundary of the Thornhill Urban Reserve transects the site on a diagonal, following the ridge of a steep slope. The north portion of the site is designated Suburban Residential. The property has unconstructed road allowance on its south and east boundaries. The lands to the north of the site are gradually developing in compliance with their Suburban Residential land use designation, characterized by a mix of adjacent suburban and rural residential land uses. The area to the south of the site is a mix of rural residential and municipally owned park land. c) Project Description: This development proposal is to rezone and subdivide the property in alignment with its land use designations. In compliance with the Zoning Bylaw and the Official Community Plan, the portion of the site that is designated Urban Reserve will be rezoned and retained as a future development site. Based on lot size and land use designations, the applicant is seeking a 3 lot subdivision. In compliance with the land use designations, the north portions of the site will be rezoned to RS-2 Suburban Residential with 3 RS-2 lots. The southern remainder of the site will be rezoned to A-1, and will be tied to one of the 3 RS-2 parcels with a requirement for a no-build covenant on title. The feasibility of this proposal has not been fully explored. Requirements such as site servicing and developable area will require further review as this application develops. At this time the current application has been assessed to determine its compliance with the Official Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to Second Reading. Such assessment may impact proposed lot boundaries and yields, OCP designations and Bylaw particulars, and may require application for further development permits. d) Planning Analysis: Official Community Plan: Urban Reserve. The southern portion of the site is located within the Thornhill Urban Reserve and is currently designated for future urban development. Policies 3-24 and 3-25 of the Official Community Plan have established triggers to identify the pacing of urban development in this area, and specific measures prior to development occurring. Pertinent policies are as follows: 3 -23 Maple Ridge will not support urban level densities in the Urban Reserve until an Area Plan is adopted pursuant to policy 3 -25. The key message behind Policy 3-23 is that at present, the Urban Reserve is not available for urban development. This message is followed by Policy 3-24 which outlines the 2 triggers that will signify the timing for an area planning process for the Urban Reserve. 3 -24 Maple Ridge will retain the Thornhill area as a long term Urban Reserve area. Urban· development will not be supported in the Thornhill Urban Reserve Area until the population threshold exceeds 100,000 people for the District and the residential capacity within the existing urban area is approaching build-out. Page 3 of 7 Policy 3-25 establishes required processes in advance of urban levels of development occurring in the Urban Reserve: 3 -25 Prior to urban development occurring in the Thornhill Urban Reserve, the following must have been achieved: a) approval of an amended Regional Context Statement by the Metro Vancouver Board; b) approval of an extension to the Fraser Sewer Area by the Greater Vancouver Sewerage and Drainage District (GVS&DD) Board; c) an Area Plan adopted by Council which includes, but is not limited to: i. policies regarding the types of residential development, land use patterns, minimum density requirements, and appropriate phasing for the area; ii. a fiscal impact assessment study; iii. identification of environmentally sensitive areas, ecosystems and the impact of development; iv. agricultural impact assessment to minimize the impact of development on adjacent farm lands; v. an aquifer groundwater management study; and vi. a transportation plan that includes an integrated system which balances all modes of transportation, including transit. Policy 3-26 establishes the retention of large parcels in the Urban Reserve, in order to maximize opportunities in the area planning process. 3 -26 Until policies 3-24 and 3-25 are satisfied, the minimum parcel size for subdivision of land designated Urban Reserve is 2.0 hectares. Until the requirements noted above are met, Policy 3-26 states that the minimum parcel size for subdivision of land designated Urban Reserve is 2.0 hectares. For these reasons, the portion of the site that is within the Urban Reserve will remain attached to one of the newly created northern parcels, to be retained for future development. The property is split zoned RS-3 and A-2 Upland Agriculture. The A-2 Zone has a minimum parcel size of 4.0 hectares. As the subject property is only slightly larger than 4.0 hectares, it cannot be subdivided further without rezoning. To resolve this matter, the southern portion of the site that is within the Urban Reserve is proposed to be rezoned to A-1 Small Holdings Agriculture, which has a minimum parcel size of 2.0 hectares. Appendix C of the Official Community Plan identifies appropriate zones for land use designations. As both agricultural zones are identified as consistent with the Urban Reserve designation, this portion of this rezoning proposal complies with the Official Community Plan. Suburban Residential. The portion of the subject property that is designated Suburban Residential in the Official Community Plan, aligns with the RS-2 (One Family Suburban Residential) zone. This zone requires city water and private sewage disposal system to permit a one family residential housing form outside of the Urban Area Boundary. The Suburban Residential designation has been the subject of Council discussion for a few years. On September 5, 2017 Council reaffirmed the Suburban Residential designation. The resolution is as follows: Page4 of 7 F -------~-----------, That no changes be made to the current policies in the Official Community Plan for Estate Suburban Residential and Suburban Residential Land Use Designations, as discussed in the Council report dated September 5, 2017. With the September 5, 2017 reaffirmation of this land use designation, it is clear that this proposal for rezoning this affected portion of the site to RS-2 Suburban Residential is consistent with the stated direction of both Council and the Official Community Plan. Zoning Bylaw: The current application proposes to rezone the property located at 25180 108 Avenue from A-2 (Upland Agricultural), RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) and A-1 Small Holding Agriculture to permit a 3 lot subdivision with retention of a remainder for further development once the Urban Reserve is ready for development. The minimum lot size for the current A-2 zone is 4.0 hectares, and the minimum lot size for the proposed A-1 zone is 2.0 hectares. The minimum parcel size for the current RS-3 zone is 0.8 hectares (with community water), and the minimum lot size for the proposed RS-2 Zone is 0.4 hectares. Any variations from the requirements of the proposed zone will require a Development Variance Permit application. Development Permits: Pursuant to Section 8.9 of the OCP, a Watercourse Protection Development Permit application is required to ensure the preservation, protection, restoration and enhancement of watercourse and riparian areas. In addition, pursuant to Section 8.10 of the OCP, a Natural Features Development Permit application is required for all development and subdivision activity or building permits for: • All areas designated Conservation on Schedule "B" or all areas within 50 metres of an area designated Conservation on Schedule "B", or on Figures 2, 3 and 4 in the Silver Valley Area Plan; • All lands with an average natural slope of greater than 15 %; • All floodplain areas and forest lands identified on Natural Features Schedule "C" to ensure the preservation, protection, restoration and enhancement of the natural environment and for development that is protected from hazardous conditions. Further, pursuant to Section 8.12 of the OCP, a Wildfire Development Permit application is required for all development and subdivision activity identified in wildfire risk areas. The purpose of the Wildfire Development Permit is for the protection of life and property in designated areas that could be at risk for wild land fire; and where this risk may be reasonably abated through implementation of appropriate precautionary measures. The subject property is located within the Wildfire Development Permit Area, identified on Map 1 in Section 8.12 of the Official Community Plan. Prior to second reading a Registered Professional Forester's Report will be required to determine wildfire mitigation requirements. · Development Information Meeting: Maple Ridge Policy 6.20 establishes the circumstances whereby a Development Information Meeting is required. This application is exempt from this requirement as the proposal is in compliance with the Official Community Plan and fewer than 5 lots are proposed. Page 5 of 7 -I • j -! e) Interdepartmental Implications: In order to advance the current application, after First Reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Fire Department; d) Building Department; e) Parks Department; The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this evaluation will take place between First and Second Reading. f) Development Applications: In order for this application to proceed the following information must be provided, as required by Development Procedures Bylaw No. 5879-1999 as amended: 1. An OCP Application (Schedule A); 2. A complete Rezoning Application (Schedule B); 3. A Watercourse Protection Development Permit Application (Schedule F); 4. A Natural Features Development Permit Application (Schedule G); 5. A Wildfire Development Permit Application (Schedule J); and 6. A Subdivision Application. The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. CONCLUSION: The development proposal is in compliance with the OCP, therefore, it is recommended that Council grant First Reading subject to additional information being provided and assessed prior to Second Reading. It is recommended that Council not require any further additional OCP consultation. Page 6 of 7 . j The proposed layout has not been reviewed in relation to the relevant bylaws and regulations governing subdivision applications. Any subdivision layout provided is strictly preliminary and must be approved by the City of Maple Ridge's Approving Officer. "Original signed by Diana Hall" Prepared by: Diana Hall M.A, MCIP, RPP Planner 2 "Original signed by Christine Carter" Reviewed by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA, P. Eng GM Public Works & Development Services "Original signed by Frank Quinn" Concurrence: Paul Gill, BBA, CPA, CGA Chief Administrative Officer The following appendices are attached hereto: Appendix A -Subject Map Appendix B -Ortho Map for Appendix C -Official Community Plan Map Appendix D -Zone Amending Bylaw No. 7517-2018 Appendix E -Proposed Site Plan Page 7 of 7 I I [. r / / N Scale: 1 :3,500 I ·-Legend --Stream - - -Indefinite Creek -River --Major Rivers & Lakes APPENDIX A 25180 108 Ave PLANNING DEPARTMENT 1~••• mapleridge.ca 2018-249-RZ DATE: Jun 14. 2018 BY:JV I r APPENDIX 8 Legend 25180 108 Ave ---Stream PLANNING DEPARTMENT N - - -Indefinite Creek -River -~1111.a mapleridge.ca Scale: 1 :3,500 --:..-Major Rivers & Lakes 2018-249-RZ DATE: Jun 14, 2018 BY:JV N Scale: 1 :3,500 Legend Urban Reserve -Park -Forest l '-· Suburban Residential APPENDIXC 25180 108 Ave PLANNING DEPARTMENT l<~11raa mapleridge.ca 2018-249-RZ DATE: Jun 14, 2018 BY:JV CllY OF MAPLE RIDGE BYLAW NO. 7517-2018 APPENDIX D A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7517-2018." 2. That portion of the parcel of land and premises known and described as: Lot 5 Section 11 Township 12 New Westminster District Plan 37195 and outlined in heavy black line on Map No. 1783 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS-2 (One Family Suburban Residential) and A-1 (Small Holding Agriculture). 3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of READ a second time the day of PUBLIC HEARING held the day of READ a third time the day of ADOPTED, the day of PRESIDING MEMBER , 20 ,20 , 20 ,20 ,20 CORPORATE OFFICER APPENDIX E ....J C.. P 34411 I 27 Urban Area 0:: 'L----~~-'-----L..---.~ .... iiiiiiiiiiiiiii--.F=;;;;;;;===~=---~/~Bo_u_n=da=ry--=L-l 108AVE / / / / / MAPLE RIDGE ZONE AMENDING Bylaw No. Map No. From: 7517-2018 1783 A-2 (Upland Agricultural) To: RS-3 (Single Family Rural Residential) c:::::J RS-2 (Single Family Suburban Residential) ~ A-1 (Small Holding Agricultural) --Urban Area Boundary MAPLE RIDGE British Columbia ~ N SCALE 1 :4,000 SHADING LEGEND: IInJ] SINGLE FAMILY· RS-2 liP A A-1 ZONE ~ CENTRAS Engineering Ltd . ! . -APPENDIX F 0 LOT t ' LOT~ FROJECTmue RESIDENTIAL SUBDIVISION (RS-2 · NORTH PORTION & A 1 • SOUTH PORTION) PROJECTAODWS, 25180-108 AVENUE lEGAC SCALc ] :500 CROYDON BUSINESS CENTRE MUNK:IPAl DATE, DEC 2018 #216-2630 CROYDON DRIVE, SURREY, BC V3S 6T3 PROJECT No 20] 8-022 PROJECT No. . PHONE: 604~782 .. 6927 EMAIL: info@cenfras.ca 1-----=:.:,:,,~:UMJNAK~YPLAJ'J·S=usJECTm~APPRav=AL!sJ FR=oMFEDERAL:::-:::::::.PRov;;;::::;:;-::·1NCJALAN=oLocAL:-;;;;;:;;;,.,_un-t0Rfflf:S;;:-----4 City of Maple Ridge TO: His Worship Mayor Michael Morden and Members of Council MEETING DATE: February 5, 2019 FILE NO: 2014-040-RZ FROM: SUBJECT: Chief Administrative Officer First Reading Zone Amending Bylaw No. 7221-2016 24138 Lougheed Highway EXECUTIVE SUMMARY: MEETING: C of W An application was received on May 15, 2014 to rezone the subject property, located at 24138 Lougheed Highway, from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential), to permit a future subdivsion into two lots. Council deferred the application on June 28, 2016, pending the outcome of the feasibility analysis to determine the employment potential of the site for industrial development, and completion of the Suburban Residential land use review. As part of the City's Employment Land Re-designation process, both OCP Amending Bylaws (Bylaw No. 7299 -2016 Area 1: 2561h Street Lands and Bylaw No. 7335-2017 Area 2: Lougheed Lands) were considered for final reading and adopted at the September 12, 2017 Council Meeting. The public process resulted in the subject property located at 24138 Lougheed and zoned RS-3 (One Family Rural Residential) getting re-designated from Suburban Residential to Rural Residential. This designation accommodates the RS-3 (One family Rural Residential) zone, but not the proposed RS-2 (One Family Suburban Residential) zone. Due to the recent change in designation of the subject area, the proposed zone does not comply with the OCP, and hence the recommendation in this report. The applicant requested that his application be brought forward to the new Council after the 2018 elections. RECOMMENDATION: That first reading for Zone Amending Bylaw No. 7221-2016 be denied. DISCUSSION: a) Background Context: Applicant: Legal Description: OCP: Existing: Proposed: Zoning: Existing: Proposed: Hue I Yun Lot 7, District Lot 407, New Westminster District Plan 33984 Rural Residential Suburban Residential RS-3 (One Family Rural Residential) RS-2 (One Family Suburban Residential) Page 1 of 5 1103 Surrounding Uses: North: Use: Zone: Designation: South: Use: Zone: Designation: East: Use: Zone: Designation: West: Use: Zone: Designation: Existing Use of Property: Site Area: Access: Servicing requirement: b) Site Characteristics: Single Family Residential RS-3 (One Family Rural Residential) Industrial Single Family Residential RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) Industrial Single Family Residential RS-2 (One Family Suburban Residential) Rural Residential Single Family Residential RS-3 (One Family Rural Residential) Industrial Residential 1.15 ha (2.8 acres) River Road, with access easement (MOTi requirement) Rural Standard The subject property is approximately 1.15 ha. (2.8 acres) in size, is generally flat in the centre and south-east side, with significant slopes along the north, north-east, south-west and west side. The existing home on site will remain. c) Project Description: At this time the application has been assessed to determine its compliance with the Official Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will need to be made if Council decides to grand first reading and full application packages have been received. A more detailed analysis and a further report will be required prior to second reading. Such assessment may impact proposed lot boundaries and yields, OCP designations and Bylaw particulars, and may require application for further development permits. Project History: The current application was received on May 15, 2014 to rezone the subject property from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential). Due to required permissions from the Ministry of Transportation & Infrastructure, granting access off of Lougheed Highway, and other personal unforeseen circumstances, the application was not ready to move forward to Council until June 2016. The application proposes to rezone the subject property from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit future subdivision into two residential lots, not less than 4,000 m2 (1 acre). The existing residence will remain on the western portion of the property, with the new lot created on the eastern portion (See Appendix D). The existing home currently has direct access from Lougheed Highway. The Ministry of Transportation and Infrastructure (MOTi) requires that access to be closed and provide a new access from River Road for both proposed lots. An access easement would need to be registered on proposed Lot 1, to provide access to Lot 2. Page 2 of 5 The subject property is located outside of the Urban Area Boundary and is outside of the Metro Vancouver Urban Containment Boundary. On March 18, 2016 Council directed staff to review the lands East and West of the Kwantlen First Nations, with a goal of creating employment. Council also pursued further dialogue with Kwantlen First Nations. In addition, staff were working on preparing a report on the Suburban Residential land use designation, based on Council concerns with the subject form of development. On June 28, 2016, Council deferred the application, pending the outcome of the feasibility analysis to determine the employment potential of the site for industrial development, and completion of the Suburban Residential land use review. Through the feedback provided during the rigorous public consultation process by community, land owners, and stakeholders, it was acknowledged that issues related to the environmental conditions of the sites along Lougheed Highway were impacting the residential lots considerably, reducing the overall potential for developing into employment lands. Re-designating these lots into Rural Residential would provide all current land owners with certainty regarding their properties remaining residential and at the same time reduce subdivision opportunities and potential for industrial/residential interface challenges. As part of the ongoing updates on the City's Employment Land Re-designation process, both OCP Amending Bylaws (Bylaw No. 7299 -2016 Area 1: 256th Street Lands and Bylaw No. 7335-2017 Area 2: Lougheed Lands) were considered for final reading and adopted at the September 12, 2017 Council Meeting. The public process resulted in the subject property located at 24138 Lougheed and zoned RS-3 (One Family Rural Residential) getting re-designated from-Suburban Residential to Rural Residential. d) Planning Analysis: Official Community Plan: The development site is currently designated Rural Residential, which permits agricultural uses and single detached and duplex housing forms outside of the Urban Area Boundary, where municipal servicing is not available. The Rural Residential land use designation aligns with the RS-3 (One Family Rural Residential) zone, therefore use of the RS-2 (One Family Suburban Residential) zone is not supportable. In order to utilize the RS-2 (One Family Suburban Residential) zone an OCP amendment from Rural Residential to Suburban Residential would be required. This OCP amendment is not supported due to the recent Council direction following a comprehensive public consultation process that occurred to re-designate the area, in addition to concerns that adding residential development could impact the ability to create future employment in this area. Zoning Bylaw: The Rural Residential land use designation aligns with the RS-3 (One Family Rural Residential) zone. The proposed application is requesting a rezoning to RS-2 (One Family Suburban Residential) which is not permitted. As a result, the proposal for 2 RS-2 (One Family Suburban Residential) lots is not in compliance with the OCP, and is not supportable. The minimum lot size for the current RS-3 (One Family Rural Residential) zone is 0.80 ha (2 acres) when connected to City water, and the minimum lot size for the proposed RS-2 (One Family Suburban Residential) zone is 0.40 ha (1 acre). The subject lot is 1.15 ha (2.8 acres) in area. Any Page 3 of 5 variations from the requirements of the proposed zone will require a Development Variance Permit application. As noted above, the RS-2 (One Family Suburban Residential) zone is not available to properties designated Rural Residential in the OCP. Development Permits: Pursuant to Section 8.10 of the OCP, a Natural Features Development Permit application is required for all development and subdivision activity or building permits for: • All areas designated Conservation on Schedule "B" or all areas within 50 metres of an area designated Conservation on Schedule "B", or on Figures 2, 3 and 4 in the Silver Valley Area Plan; • All lands with an average natural slope of greater than 15 %; • All floodplain areas and forest lands identified on Natural Features Schedule "C" to ensure the preservation, protection, restoration and enhancement of the natural environment and for development that is protected from hazardous conditions. e} Interdepartmental Implications: Should Council choose to advance the current application, after first reading, comments and input will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Fire Department; d) Building Department; e) Utility companies; f) Ministry of Transportation and Infrastructure; and g) Canada Post. The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this evaluation will take place between first and second reading. f} Early and Ongoing Consultation: In respect of Section 4 75 of the Local Government Act for consultation during an Official Community Plan amendment, it is recommended that no additional consultation is required beyond the early posting of the proposed OCP amendments on the City's website, together with an invitation to the public to comment. g} Alternative: If Council considers it is appropriate to support an OCP amendment to re-designate the subject property back to its former designation Suburban Residential, to support a rezoning into two one acre lots, Council can direct staff to prepare the OCP amending bylaw for consideration, with additional information being provided and assessed prior to second reading. Page 4 of 5 • ! ' The proposed layout has not been reviewed in relation to the relevant bylaws and regulations governing subdivision applications. Any subdivision layout provided is strictly preliminary and must be approved by the City of Maple Ridge's Approving Officer. CONCLUSION: The development proposal is not in compliance with the OCP and an amendment to such is not supportable due to the recent public consultation to revise this area's designation, therefore, it is recommended that this application be denied. "Original signed by Therese Melser" Prepared by: Therese Melser Planning Technician "Original signed by Christine Carter" Reviewed by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA, P. Eng GM Public Works & Development Services "Original signed by Frank Quinn" Concurrence: Paul Gill, BBA, CPA, CGA Chief Administrative Officer The following appendices are attached hereto: Appendix A -Subject Map Appendix B -Ortho Map Appendix C -Proposed Site Plan for Page 5 of 5 10031 10017 I-' U) a ~ 9999 N Scale: 1 :2,500 10072 10054 10055 10028 HILL AVE. 10025 10024 co \ -"' co ... " "'"' 10015 ---"' 0 0 10008 ~~ 10000 100 AVE. 992 9989 ---, I I I ' I r-----.!'J ' I I ' I I I : 9890 Legend Stream - - -Indefinite Creek -River -Major Rivers & Lakes APPENDIX A ' 24138 LOUGHEED HWY PLANNING DEPARTMENT 1<~1:11,a -------mapleridge.ca 2014-040-RZ DATE: Jun 16, 2016 I BY:JV APPENDIX 8 Legend 24138 LOUGHEED HWY N ---Stream - - -Indefinite Creek -River PLANNING DEPARTMENT I<~ IIM#HdMill. British Columbia mapleridge.ca --Major Rivers & Lakes Scale: 1 :2,500 2014-040-RZ DATE: Jun 16, 2016 BY:JV ® - SCALE 1 : 500 '\'\~ ~-~. 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A \. .,, --I \ MnimumSopt! 0,0000% -z.ooc.:w. 35,Q'OQO~~ 50,0000% Rem 7 Plan 72047 M!Kl111nrSlope. 25 .0000.% l S.0000% 50 ,0000% 100,0000% / .s~:R.ed* O 25 50 m i--..-------I @ T ~~[~~~"~~~fie 22J71 Sl Anne AYe11ue, Mople Ridge, BC Phom,: 604--463-2509 Fox: 604-463-4S01 Client: Yun Hu e IL Project: 24738 Lougheed Highway Maple Ridge, BC Drawing ntle: Poposed Subdivision Over Lot 7 Except.-Port In Pion LMP28323; Dis trict Lot 407 Group 1 NWD Pion 33984 File: MRTT -672 Proposed Sub Sketch ~ ,_ . ? Ground Elovot/on Guy Kfre Monitoring Ifft/I PonrPalt1 (C) Gas Marker cart/Hod Comtct 1hfs 20/h Day Of .bnuory; 2016 -----------Miki/I Bt1memann, oa.s )> -0 -0 n, z 0 >< n -i -'••< ~11118 mapleridge.ca City of Maple Ridge TO: FROM: SUBJECT: His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer First and Second Reading MEETING DATE: FILE NO: MEETING: Official Community Plan Amending Bylaw No. 7530-2019; Second Reading Zone Amending Bylaw No. 7392-2017; 23585 128 Avenue EXECUTIVE SUMMARY: February 5, 2019 2017-184-RZ cow An application has been received for a text amendment to the RS-2 (One Family Suburban Residential) Zone with density bonus provisions. Density bonus provisions are outlined in the Maple Ridge Official Community Plan and give Council the discretion to approve additional density in exchange for community benefits. The proposal is to create a 5 lot subdivision on this 1.24 ha (3 acre site). The density bonus provisions and text amendment provide a mechanism to allow smaller lot sizes than permitted under current RS-2 (One Family Suburban Residential) Zoning (see Appendix C). The minimum parcel size in the RS-2 Suburban Residential Zone is 0.4 hectares (1 acre). Proposed lot sizes average 0.12 hectares (one third of an acre). These proposed lot sizes and densities are consistent with the RS-1c Zone. Council approved a similar application on March 8, 2016 (known as the Dogwood Application 2014-054-RZ) which voluntarily dedicated 25% of developable area for park purposes. This developable area had significant stands of mature trees, and Council recognized the benefits of allowing them to be retained with the clustered development and park dedication. The example set by the Dogwood application was the consideration of density bonus provisions in exchange for the dedication of developable area into public ownership in order to protect environmental assets. The current application and the density it proposes will be reviewed in light of this previous application and the recently adopted Tree Protection and Management Bylaw, which protects and retains trees in the development process. As the subject property is within the Fraser Sewer Area, both sewer and water connections are available, making it possible to create parcels with smaller lot sizes. The applicant's justification for reduced parcel sizes is due to the voluntary dedication of developable area for park purposes. The subject property is outside of the Urban Area Boundary in the Maple Ridge Official Community Plan, but is designated Urban in the Metro Vancouver Regional Growth Strategy. The issue of increased densities on qualifying properties in the Estate Suburban designation1 has been discussed by Council for some time. On September 5, 2017, Council voted in favour of leaving the Estate and Suburban Residential designations and their policy base unchanged (i.e. retaining the minimum lot size at 0.4 hectare (1 acre) for subdivision purposes). The Council resolution is as follows: 1 Council has the jurisdiction to increase residential densities on Estate Suburban properties that are designated Urban in the Regional Growth Strategy of Metro Vancouver. Page 1 Of 8 1104 That no changes be made to the current policies in the Official Community Plan for Estate Suburban Residential and Suburban Residential land use designations, as discussed in the Council report dated September 5, 2017. Based on the above Council resolution, the base density for both of these designations will remain at 0.4 hectare (1 acre) lots. However, the Official Community Plan has a policy framework for density bonus measures to increase residential density where community benefits may be realized. This application proposes lot sizes that are smaller than indicated in the Estate Suburban Designation. However, due to its utilization of density bonus provisions, and the community benefits it will provide, this application is in compliance with the OCP. The applicant has committed to dedicating developable area as park, and Council considered these amenities in their decision to give first reading to this application on October 17, 2017. This application will be subject to the Community Amenity Contribution Program which for Single Family Development would amount to $5100.00 per lot, for a total contribution of $25,500.00. RECOMMENDATIONS: 1) That, in accordance with Section 475 of the Local Government Act, opportunity for early and on-going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 7530-2019 on the municipal website and requiring that the applicant host a Development Information Meeting (DIM), and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2) That Official Community Plan Amending Bylaw No. 7530-2019 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3) That it be confirmed that Official Community Plan Amending Bylaw No. 7530-2019 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4) That Official Community Plan Amending Bylaw No. 7530-2019 be given first and second readings and be forwarded to Public Hearing; 5) That Zone Amending Bylaw No. 7392-2017 be given second reading, and be forwarded to Public Hearing; 6) That the following terms and conditions be met prior to final reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Amendment to Official Community Plan Schedules "B" and "C"; iii) Road dedication on 235 A Street as required; iv) Park dedication as required, including construction of walkways, multi-purpose trails; and removal of all debris and garbage from park land; v) Registration of a Restrictive Covenant for the Geotechnical Report, which addresses the suitability of the subject property for the proposed development; Page 2 of 8 vi) Registration of a Restrictive Covenant for the protection of the Environmentally Sensitive areas on the subject property; vii) Registration of a Restrictive Covenant for Tree Protection and Stormwater Management viii) Removal of existing buildings; ix) That a voluntary contribution, in the amount of $25,500.00 ($5100.00/lot) be provided in keeping with the Council Policy with regard to Community Amenity Contributions. DISCUSSION: 1) Background Context: Applicant: Legal Description: OCP: Existing: Proposed: Zoning: Existing: Proposed: Surrounding Uses: North: Use: Zone: Designation: South: Use: Zone: Designation: East: Use: Zone: Designation: West: Use: Zone: Designation: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing requirement: 2) Background: Aplin & Martin Consultants David Laird Lot: 24, Section: 28, Township: 12, Plan: NWP38973 Estate Suburban Residential Estate Suburban Residential RS-2 (One Family Suburban Residential) RS-2 (One Family Suburban Residential) Single Family RS-2 with density bonus provisions Estate Suburban Single Family RS-2 Suburban Residential Estate Suburban Single Family RS-2 Suburban Residential Estate Suburban Single Family RS-2 Suburban Residential Estate Suburban Suburban Residential Suburban Residential with density bonus provisions 1.242 HA (3 acres) 128th Avenue Urban Standard The subject property is located on 128th Street, directly south of the recently developed Dogwood site, which also utilized density bonus provisions and a text amendment in the RS-2 Zone. The Page 3 of 8 topography of the site is relatively flat, although a ridge transects the property on the diagonal from the southwest to the northeast corner. The applicant has provided a tree survey showing a total of 190 trees. There are over 80 trees on the site with diameters of over 0.7 metres (2'4") and over 40 trees with diameters over 1 meters (3'3"). The implications for development and tree retention will be discussed further in this report. 3) Project Description: This proposal is to follow the development pattern of the Dogwood development to its immediate north with minimum lot sizes of 1,200 square metres. There are 5 single family lots proposed on the 1.2 hectare (3 acre) site. The subdivision layout would connect the existing 235a Street with 235th Street to its south at 128th Avenue. The justification for the increased density and density bonus measures relates to the community benefits that would result from park dedication and the tree protection measures that this application proposes. Through park dedication and covenants, for.this application the usual 5% park dedication requirements would be increased to 36.5 % of the site. The applicant estimates that the proposal will retain an additional 55 trees (with diameters equal to or greater than 70 centimeters) than would be protected with a conventional Estate Suburban subdivision with the Tree Protection and Management Bylaw in place. The contiguous strip of park and environmentally sensitive area on the east side of the site has been identified as a possible future trail. For the Dogwood Application to the north of the site, the Engineering Department advised that this location may serve as a future bridge crossing for the South Alouette River, and the subject property would be similarly affected by this project. However, at this time 240th Street has been identified for a bridge crossing and remains the priority location for bridge construction in the Transportation Plan. 4) Planning Analysis: i) Official Community Plan: The development site is located within the Estate Suburban designation which typically aligns with 0.4 hectare (1 acre) lots. Under the RS-2 Zone, the subdivision potential of the 1.2 hectare (3 acre) property would be limited to a 2 lot split, as road dedication would be required to connect 235 Street at 128th Avenue with 235A Street to the north of the site. In order to realize higher density than is permitted in the Official Community Plan this application proposes to utilize density bonus prov1s1ons. The subject property is designated Estate Suburban Residential. The majority of properties designated Estate Suburban Residential in the OCP are within the Metro Vancouver Urban Containment Boundary, but outside of the municipal Urban Area Boundary. The Regional Urban Containment Boundary includes the Estate Suburban Residential designated lands directly south of Silver Valley. The Estate Suburban Residential designation aligns with land that is serviceable by the regional sanitary service within the Fraser Sewer Area. Where these lands are within the Regional Urban Containment Boundary, development to higher density is possible than with Suburban Residential designated lands, which must rely on septic disposal. The following OCP policies guide the form and density supported in the Estate Suburban Residential land use designation: Policy 3-14 Policy 3-15 Urban-level residential densities will not be supported in areas designated Estate Suburban Residential Maple Ridge will support single detached and two-family residential housing in Estate Suburban Residential areas. The Estate Suburban Residential land use designation is characterized generally by 0.4 hectare lots. Page 4 of 8 I I The RS-1c (One Family Urban (Low Density) Residential) allows for smaller lots (1200 square metres) than does the RS-2 Suburban Residential Zone (4000 square meters). However, the RS-1c Zone is significantly larger than most urban lots. In addition, the single detached form proposed by the applicant meet the intent of the above mentioned policies. An OCP amendment will be required to re-designate a portion of the subject property to Conservation for the riparian setback area of Dogwood creek in the 128th Avenue corridor. Similar to the previous Dogwood application to the north, lands dedicated for tree conservation will be designated Forest. The Forest designation is described in the OCP as a designation for the protection and maintenance of the ecological diversity and integrity of forested land within the District. The preservation of forested lands is recognized as both environmentally and economically beneficial to the community, as outlined in two key OCP policies: Policy 5-13 Maple Ridge will promote the retention of urban and mature trees and of natural forests and woodland areas, and ensure that additional trees and plant material are provided as part of all development proposals. To enhance the ecological integrity of the District, the use of native trees, plants and naturescape principles will a/so be encouraged. Policy 6-62 To protect ecological diversity and the integrity of forested lands, Maple Ridge will retain parts of the northern slope of Thornhill as Forest. Innovative development proposals that protect unique site characteristics, ecologically sensitive areas, or amenities on lands designated Forest and within private ownership, may be considered for a density bonus. The value of the density bonus will be at Council's discretion, in return for the development providing an identified community benefit. In particular, Policy 6-62 speaks to a density bonus framework as a mechanism for protecting unique site characteristics, such as forested lands, that provide an identified community benefit. The density bonus structure proposed for this development application, while site-specific presently, is consistent with the previous application to its north. It is noted that the OCP supports using a density bonus framework in three specific development scenarios. Based on the September 5, 2017 Council resolution, the base density for the Estate Suburban designation will remain at 0.4 hectare (1 acre) lots. The Official Community Plan has a policy framework (outlined in Policy 2-9) for density bonus measures to increase residential density where community benefits may be realized, as follows: Policy 2-9 Community Amenity Contributions and density bonuses may a/so be considered at Council's discretion for all Official Community Plan and Zoning Bylaw amending applications that are seeking a higher density than is envisioned in Schedule "A" and/or Schedule "B", to help provide a variety of amenities and facilities throughout the municipality. This policy framework gives Council discretion to consider density bonus options on a case by case basis, where there is an opportunity to protect a unique environmental feature. The subject application is supported for three important reasons. Firstly, the subject property is serviceable by sanitary sewer due to their location in the Fraser Sewer Area, and there is no Regional policy impediment that would require Jot sizes to remain at 0.4 hectare (1 acre). Page 5 of 8 Secondly, the proposed development will ensure long term protection of significant stands of mature second growth trees under public ownership in dedicated parkland in alignment with Policy 6-62 of the OCP. The applicant maintains that more trees will be retained than would occur under the Maple Ridge Tree Protection and Management Bylaw. This application has been reviewed by the Environmental section of the Planning Department. The proposed site plan and areas for density bonus (designated as forest) meet with the objectives of each department. Thirdly, the subdivision of this site from 2 to 5 lots ensures an adequate return for the applicant to construct the necessary road and service connection through the site. The completed road will significantly improve neighbourhood accessibility and the looping of municipal water service in the area. The sanitary sewer will also be extended further east with greater ease of connection for existing lots to the east that are currently on septic. In addition, the new road connection should significantly improve automobile, bike and pedestrian access to Yennadon Elementary School and to the nearby Historic Commercial Node. It is unlikely that these benefits would be realized without increased density, as the servicing costs for one additional lot would be prohibitive. The areas that are proposed to be protected by restrictive covenant will have the effect of enclosing the developable portions of the site with greenspace, thereby buffering the site from adjacent lower density developments. The proposed density bonus structure used to accommodate the RS-1c (One Family Urban (Low Density) Residential) Zone will not require an OCP amendment. The Zoning Bylaw text amendment will be established to create the density bonus framework, made on a site specific basis, based on an evaluation of community benefits of the dedicated lands. This application will be providing additional dedication for tree protection rather than a cash contribution. In the absence of density bonus program in the site area, this site specific approach provides similar opportunities to the Albion Area Community Amenity Program, which has a prescribed fee schedule that applies to all developments utilizing the density bonus program in Albion. ii) Zoning Bylaw: The minimum lot size for the current RS-2 zone is 4000 m2. The proposed text amendment is to permit lots sizes that conform with the RS-1c Zone, with minimum lot sizes of 1200 m2. The proposed lot dimensions that accompany this rezoning text amendment are also reduced from the RS-2 Zone. In addition to a proposed, minimum lot size of 1200 m2, the minimum lot width is proposed to be 24 metres, and minimum lot depth is proposed to be 36 metres. These dimensions in the RS-2 Zone are respectively, 36 metres, and 60 metres. iii) Off-Street Parking And Loading Bylaw: The Off-Street Parking And Loading Bylaw identifies a minimum of 2.0 parking spaces for a one family residential use. This can readily be accommodated on the proposed lots. iv) Development Permits: Pursuant to Section 8.9 of the OCP, a Watercourse Protection Development Permit application is required to ensure the preservation, protection, restoration and enhancement of watercourse and riparian areas. In addition, pursuant to Section 8.10 of the OCP, a Natural Features Development Permit application is required for all development and subdivision activity or building permits for: • All areas designated Conservation on Schedule "B" or all areas within 50 metres of an area designated Conservation on Schedule "B", or on Figures 2, 3 and 4 in the Silver Valley Area Plan; • All lands with an average natural slope of greater than 15 percent; • All floodplain areas and forest lands identified on Schedule "C" Page 6 of 8 j i ·.--: i to ensure the preservation, protection, restoration and enhancement of the natural environment and for development that is protected from hazardous conditions. v) Development Information Meeting: A Development Information Meeting was held at Yennadon Elementary School on November 21, 2018. A total of 15 people attended the meeting. A summary of the main comments and discussions with the attendees was provided by the applicant and include the following main points: • Increased traffic concerns along 128th Avenue • Request for pathway on South side of corridor. • Drainage concerns • Lot size was inconsistent with neighbourhood context. The following are provided in response to the issues raised by the public: • The link through 235A Street will improve connectivity and emergency access concerns. • Concerns for pedestrian access has been forwarded to the Engineering Department. • Drainage concerns will be reviewed at the detailed civil design stage. • The dedication of land at the south perimeter of the site will reduce the impact of smaller lot sizes. vi) Parkland Requirement: For this project, there is sufficient land that is proposed to be dedicated as park on the subject property and this land will be required to be dedicated as a condition of Final Reading. 5) Environmental Implications: The applicant has incorporated concerns raised by the Environment Division of the Planning Department to create the best layout for protecting conservation areas and the additional dedication for the protection of significant stands of trees. In addition, the implications of the tree cutting permit have been outlined, and the requirement for protective fencing along park boundaries have been established along with a planting restoration plan. Interdepartmental Implications: i) Engineering Department: The Engineering Department has reviewed this application and has established requirements for servicing, and road dedication. These requirements will be addressed through the Rezoning Servicing Agreement as a condition of final reading. ii) Parks & Leisure Services Department: The Parks Department was involved in the establishment of dedicated park areas and provided a favorable review of the final layout. iii) Fire Department: The Fire Department established conditions for securing the existing building prior to demolition, and for road width standards for emergency access. Page 7 of 8 6) Intergovernmental Issues: i) Local Government Act: An amendment to the OCP requires the local government to consult with any affected parties and to adopt related bylaws in compliance with the procedures outlined in Section 477 of the Local Government Act. The amendment required for this application, for forest and conservation, is considered to be minor in nature. It has been determined that no additional consultation beyond existing procedures is required, including referrals to the Board of the Regional District, the Council of an adjacent municipality, First Nations, the School District or agencies of the Federal and Provincial Governments. The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste Management Plan of the Greater Vancouver Regional District and determined to have no impact. 7) Citizen/Customer Implications: Opportunities for pubi'ic input have been provided at the November 21, 2018 Development Information that was hosted by the applicant. Additional opportunities will be provided at the , required public hearing as this application advances. CONCLUSION: It is recommended that first and second reading be given to OCP Amending Bylaw No. 7530-2019, that second reading be given to Zone Amending Bylaw No7392-2017, and that application 2017-184-RZ be forwarded to Public Hearing. "Original signed by Diana Hall" Prepared by: Diana Hall, M.A, MCIP, RPP Planner "Original signed by Christine Carter" Reviewed by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA, P.Eng GM Public Works & Development Services "Original signed by Frank Quinn" for Concurrence: Paul Gill, BBA, CPA, CGA Chief Administrative Officer The following appendices are attached hereto: Appendix A -Subject Map Appendix B -Ortho Map Appendix C -OCP Amending Bylaw No. 7530-2019 Appendix D -Zone Amending Bylaw No. 7392-2017 Appendix E -Site Plan showing trees and additional dedication. Page 8 of 8 12887 12886 12880 1281 SUBJECT PROPERTY 12872 1isl5 121966 \ ( 12870 I I IJ I rJJ I 12835 I ~ I I I I "' ;g -~ ·-----------------------------------__ ,,,,,,,,,__ ----------N Scale: 1 :2,500 12788 12788 12781 12791 12776 12758 tii <( "' "' 12769 "' 12750 12761 12728 12739 f----------'1"-'27..:.05:... 11-1_2_70_2 _______ j------------t l n~ 1-'I <IJ Legend 23585 128 AVENUE -Stream ---Ditch Centreline -Edge of River - -Indefinite Creek -River -Major Rivers & Lakes PLANNING DEPARTMENT :~1111.a FILE: 2017-184-RZ DATE: May 5, 2017 mapleridge.ca BY:PC r Scale: 1 :2,500 APPENDIX B 23585 128 AVENUE PLANNING DEPARTMENT c------!i ~ --. 1---~ '~ MAPLE RIDGE I L_________ __ _ mapleridge.ca FILE: 2017-184-RZ DATE: May 5, 2017 BY:PC CITY OF MAPLE RIDGE BYLAW NO. 7530-2019 . ' : A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014 APPENDIXC WHEREAS Section 4 77 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed expedient to amend Schedules "B" & "C" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1. This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 7530-2019 2. Schedule "B" is hereby amended for that parcel or tract of land and premises known and described as: Lot 24 Section 28 Township 12 New Westminster District Plan 38973 and outlined in heavy black line on Map No. 993, a copy of which is attached hereto and forms part of this Bylaw, is hereby designated/amended as shown. 3. Schedule "C" is hereby amended for that parcel or tract of land and premises known and described as: Lot 24 Section 28 Township 12 New Westminster District Plan 38973 and outlined in heavy black line on Map No. 994, a copy of which is attached hereto and forms part of this Bylaw, is hereby amended by adding Conservation and Forest. 4. Maple Ridge Official Community Plan Bylaw No. 7060-2014 is hereby amended accordingly. READ a first time the day of ,20 READ a second time the day of ,20 PUBLIC HEARING held the day of ,20 READ a third time the day of , 20 ADOPTED, the day of ,20 . PRESIDING MEMBER CORPORATE OFFICER ~ - -I "' . "' (0 Ill I'-,g, ..... a. 0.. ( 0.. \ w 2 ' :2931 -3 4 5 A 2 A Cl Ill a. <D t3 3 ;'ii a. ..... w ..... ..... 203 3 ~ a. 12887 4 ..-----\ 77771 3 EP 77772 2 ~ \ ~ ~--<D <D 0 ~ a. 12870 I'-P77771 ..... ..... ;:: 1 a. 4 A 12835 "' ... " " gi gi 12788 21 12791 c.. 12758 22 12761 A 12705 12702 12950 I 1ffl ,11 1 r--~ -ffi (0 "' 12926 &10 w, ' 12908 12886 12880 12872 6 P38973 P45932 20 19 A PARK EPP56757 P6438 4 128 AVE. f8 0 c.. <D 0 2 3 2 p 8 37 P46567 P50674 42 "' :2 gi 12788 12781 12776 r' (/) <( <O 12769 r:l 12750 12728 12739 0, "' "' gi p 3 P465 38 41 "' :g gi 9 8 7 *LMP5966 6 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. Map No. From: 7530-2019 993 Estate Suburban Residential To: c::J Conservation ~Forest MAPLE RIDGE British Columbia ~ N SCALE 1:2,500 r·· a, . ...._ (0 ID 0.. ( r--cf, 0.. I p 8 w ..... 2 ":2931 0.. -3 4 5 A 2 co 3 2 r--l8 PARK Ol ID 0.. ~ A (() l:5 0.. 3 a: i'ii ..... w cf ,... ..... p 8 & 0.. 203 3 12887 12886 8 1:,c;i1'o 4 '<:-?} ffl'-... 12880 7r--..... (!) /\ ID 77771 0.. ~ 0.. 12872 6 w ~ 3 P465 EP 77772 2 \ 38 ~ 1is95 P6438 37 I[) -(!) C') _;:---0 (() ...... co 4 P46567 r--0.. P38973 12870 r--P77771 ,... ,... ~ 1 4 A P50674 0.. 42 41 12835 "' <o "' " .., :g ... ... ill l:i ~ :'; ~ ~ ~ 128 AVE. 12788 P45932 9 21 20 12788 12781 12791 12776 0.. 12758 0.. 8 19 12750 2 22 12769 12761 7 A A 3 12728 *LMP5966 12739 12705 12702 6 (!) 0 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. Map No. Purpose: MAPLE RIDGE British Columbia 7530-2019 994 To Amend Schedule C as shown c:::::J To Add To Conservation ~To Add To Forest 6 N SCALE 1:2,500 CITY OF MAPLE RIDGE BYLAW NO. 7392-2017 APPENDIXD A Bylaw to amend the text of Maple Ridge Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510-1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7103-2014." 2. Section 601 ONE FAMILY AND TWO FAMILY RESIDENTIAL ZONES (R-1, R-2, R-3, RS-1, RS-1a, RS-1b, SRS, RS-1c, RS-id, RS-2, RS-3, RT-1, RE, CD-1-93) Subsection C. REGULATION FOR THE SIZE, SHAPE AND SITING OF BUILDINGS AND STRUCTURES of Maple Ridge Zoning Bylaw No. 3510 -1985 is amended by adding the following as item 19: "(19) DENSITY BONUS REGULATIONS (a) A Density Bonus is permitted on the parcels or tracts of land and premises known and described as: 23585 128th Avenue Lot: 24, Section: 28, Township: 12, Plan: NWP38973 provided that the owner dedicates park land for the purpose of tree preservation, exclusive of Environmentally Sensitive Area lands and park dedication required by Local Government Act Section 510 Provision of Park Land. (b) The base density is a minimum subdivision lot area of 4,000 m2, minimum subdivision lot width of 36 metres, and minimum subdivision lot depth of 60 metres. A Density Bonus is an option in the RS-2 zone as follows: (i) The owner must dedicate as park land at least 2922 m2 in any subdivision containing one or more lots with an area of less than 4,000 m2, as a condition of subdivision approval by the Approving Officer, such area to be acceptable to the Approving Officer for the purpose of preserving mature trees on the parent parcel. (ii) The maximum density bonus is: A) Minimum lot area of 1,200 m2 B) Minimum lot width of 24 m C) Minimum lot depth of 36 m 3. Zoning requirements for the RS-1c zone shall apply and supersede the zoning requirements for the RS-2 zone for any subdivision approved pursuant to this item 19." r 4. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 10th day of October, 2017. READ a second time the PUBLIC HEARING held the READ a third time the day of day of day of ,20 ,20 ,20 APPROVED by the Ministry of Transportation and Infrastructure this day of-, 20 ADOPTED, the day of , 20 PRESIDING MEMBER CORPORATE OFFICER I r LOG RAIL FENCE (TYP A Site Plan showing Additional Areas for Protection through Dedication as part of Density Bonus Provision. APPENDIX E 5 6 l --~-~~ -------------t---"'--··~-.--,'-~~-~~--\ EX Df!' r . ! 4 City of Maple Ridge TO: His Worship Mayor Michael Morden and Members of Council MEETING DATE: FILE NO: February 5, 2019 2019-004-DVP cow FROM: SUBJECT: Chief Administrative Officer Development Variance Permit 12705 235 Street EXECUTIVE SUMMARY: MEETING: Development Variance Permit application (2019-004-DVP) has been received in conjuction with a Building Permit application to erect a Detached Garden Suite with attached garage. The requested variance is to reduce the asphalt width requirement, from 7m to 6m. Since the existing asphalt width of 6m provides an adequate level of service for the road, the variance can be supported. It is recommended that Development Variance Permit 2019-004-DVP be approved. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal 2019-004-DVP respecting property located at 12705 235 Street. DISCUSSION: a) Background Context Applicant: Legal Description: OCP: Existing: Proposed: Zoning: Existing: Proposed: Surrounding Uses: North: South: Use: Zone: Designation Use: Zone: Designation: Wayne F Friesen Lot A, Section 21, Township 12, New Westminster District Plan 75557 Suburban Residential Suburban Residential RS-2 (One Family Suburban Residential) RS-2 (One Family Suburban Residential) Residential RS-2 (One Family Suburban Residential) Estate Suburban Residential Residential RS-2 (One Family Suburban Residential) Suburban Residential Page 1of 3 1105 East: Use: Zone: Designation: West: Use: Zone: Designation: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing: b) Project Description: Residential RS-2 (One Family Suburban Residential) Suburban Residential Residential RS-3 (One Family Rural Residential and RS-2 (One Family Suburban Residential) Agricultural and within ALR Residential Residential 4040m2 (1 acre) 235 Street Rural The subject property is approximately 1 acre (0.4 ha) in size, and is relatively flat with a small slopes ridge along the south-east corner. The subject property is bound by suburban and rural residential lots, and 235 Street to the east (see Appendix A and B). An existing dwelling is on the lot and the applicant is proposing to erect a Detached Garden Suite (DGS) with an attached garage in the backyard. The proposed DGS with accessory use attached is acceptable, while fire separation is required to ensure safety and habitable space in the DGS, as regulated in the Zoning Bylaw. The subject variance is required to reduce the required asphalt width of the local rural road, 235 Street. c) Variance Analysis: The Zoning Bylaw establishes general minimum and maximum regulations for single family development. A Development Variance Permit allows Council some flexibility in the approval process. The requested variances and rationale for support are described below (see Appendices B and C): 1. Subdivision and Development Services Bylaw No. 4800-1993, Schedule D (Design Criteria Manual) and F (Supplementary Standard Detail Drawings): To reduce the asphalt width requirement for a Local Rural Road, from 7m to 6m. In accordance with the Development Procedures Bylaw No. 5879-1999, notice of Council consideration of a resolution to issue a Development Variance Permit was mailed to all owners or tenants in occupation of all parcels, any parts of which are adjacent to the property that is subject to the permit. Page 2 of 3 CONCLUSION: The proposed variance is supported for the reasons described above, therefore it is recommended that this application be favourably considered and the Corporate Officer be authorized to sign and seal Development Variance Permit 2019-004-DVP. "Original signed by Therese Melser" Prepared by: Therese Melser Planning Technician "Original signed by Christine Carter" Reviewed by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA, P.Eng GM Public Works & Development Services "Original signed by Frank Quinn" for Concurrence: Paul Gill, BBA, CPA, CGA Chief Administrative Officer The following appendices are attached hereto: Appendix A -Subject Map Appendix B -Ortho Map Appendix C -Site Plan Variance request Page 3 of 3 --· _, 7286,s ,,.._..,...-... --...--~ -=.::: ~ iii .~ i~~ 12835 ::J ~ ;: .. ~ ~ '" al al 128AVE -------' • 1~ I Cl) I .~ I 1~ i ·-~i89~ 12870 12875\ N "' U1 > APPENDIX A I 12872 I ~ al '(<;'"'-' v~ .._'\,'b -------------------------------· -N Scale: 1 :2,800 Legend ---Stream ---Ditch Centreline - -Indefinite Creek 12788 SUBJECT PROPERTY I 12788 ~-12781 J 12791 1----------1-------, ~ 12776 12758 M 12761 I I I I • ,.,n, 12702 ' 12693 I 12698 12696 ,~ I Cl) I 1--------1_26_71~l1~I------------I 12668 ------------1 i I l----------'1:..:26:..:61-111 111-------------I 12653 12664 I / I 112640 I I I I 126 13 I I \ I 12705 235 ST PLANNING DEPARTMENT N 12769 c.-------12750 -12728 ,,,:;' b-l r· _ .... ~.1mr11.• ~ Active Applications (RZ/SD/DPNP) mapleridge.ca FILE: 2019-004-VP DATE: Jan 15, 2019 BY: LP '1 Scale: 1 :2,800 APPENDIX B 12705 235 ST PLANNING DEPARTMENT .~.,, •.• FILE: 2019-004-VP DATE: Jan 15, 2019 mapleridge.ca BY:LP E:IOSTlND STRUCllJRE TO BE REMDYDJ TREE 'ro 8£ REMOVED IDT 5 l'\A'f1GZ7 DEW~.i;Eft\ND PUMP LOCATION (PU~., TO 5m1MEKT lRAP) .--- S10CJ<Pll£ STAGIND AAE'A ~k ,trl('l,.,'i' , . .-' ut ~ PROPOSED !Srm:3.111 m ~~~~~ -23.40 ROTATE lD surr GRADE '""' UITA.SU110H21,Tll'll,1J$11JP1J, N\\Ol'\Al1m,i 5'§1.l:~~oc,.elll~ 11LVA110H11U!t111 unms wo!Gf'Jlo1 ka ~w~w~c, Sanlloty ~' 0"" ~ §'Storm Drain•-,-!.<---~ Dlkha,a ~ TII. ,.,.( ~ ~ W:1e. UUIIUc,--c-y-Q ~- """' onm. ¢-Peto ,o. tDU1t1. llct.011 ~~r~c 1ooml!Q.lltl.0"~1.11ru:c -<::=:i DSfi!Dbl'\'),l!CIH -\2.00 Pl!OFOl:mC7!011MDD.1V. -(Jj]y) ~c~~~~--c©], 111.\U.OPUI.S fWML -.:~",p ·~-:.. ,,~ ./' i I' j ' ;! ~I ii I ..,., i ,,, ' \ , ... , j:•'' -=:; .. ·ce. Pia.vi .. fr.,-,-Thi)l.'.;:,.'t,v11lc'--I,;-l,1c-:.1~L'"\~-'.!... ('tc> 1, c\_LL~c;.. c,r.;.Ji..p/""1"((./, \,V~e-J!~ l~-~l).l ,"c'(\'\Q(\-1-), dl-~. t1JA'IN~ ;-:.:p-it=;:::i;.-'V. · D\Vl't-'....t' -· f)(,5 ;,:(I.< '\' .. • ~ NEALE ENGINEERING LTD. lv»,1D045 -Ulh ....... ,,lrnflt)',D.C.Vll.-JT) ""«. PROPOSED GARDEN SUITE WAYNE & JULIE FRIESEN 127_0§_-:-__l_~S _SfTJEFJ', >MPLE AJOGE, BC l:! 1llii ~ ~~~ai::l=::Jii~!M:!!i:!:!L==~;~;~.r;:~..,~=w~':'=::lnnr: _EROS~..ANo-'SEO!MiNr"CciNTRO~ ::;m1rt: eeo <Stk "Pt,,..,\ J!'P"'r ~t.Jr,-c-1 \lz<-f';t\-1\ ln>.m nr.!-'.2~~fll ,Mil-18-405 t11a.,-, 2 OF 3 n,:v. )> "'t:I "'t:I rrt z 0 >< C') TO: ) -,,_ City of Maple Ridge His Worship Mayor Michael Morden and Members of Council MEETING DATE: FILE NO: FROM: Chief Administrative Officer MEETING: February 5, 2019 2016-176-DVP cow SUBJECT: Development Variance Permit 23710 133 Avenue EXECUTIVE SUMMARY: Development Variance Permit application 2016-176-DVP has been received for the subject property, located at 23710 133 Avenue, in conjunction with a Rezoning application, Multi-Family Development Permit application, Wildfire Development Permit application and Watercourse Protection and Natural Features Development Permit application. The requested variances are to: 1. Reduce the minimum front yard setback from 7.5m (24.6 ft.) to 6.0m (19.7 ft.) to the principal building face; 2. Reduce the minimum rear yard setback for Block 3 from 7.5m (24.6 ft.) to 4.0m (13.1 ft.); 3. Reduce the minimum interior yard setback for Blocks 1 through 4 from 6.0m (19.7 ft.) to 3.5m (11.5 ft.) at its farthest distance; 4. Increase the maximum building height for Blocks 1 through 4 from 11m (36.1 ft.) to 12.2m (40.0 ft.) at its highest point; and 5. Reduce the minimum required Usable Open Space for Blocks 1, 2 and 3 from 45m2 (484 ft2) to 40m2 (431 ft2) at its smallest area. Council will be considering final reading for rezoning application 2016-176-RZ on February 12, 2019 It is recommended that Development Variance Permit 2016-176-DVP be approved. RECOMMENDATION: That the Corporate Officer be authorized to sign and.seal 2016-176-DVP respecting property located at 23710 133 Avenue. DISCUSSION: a} . Background Context Applicant: Legal Description: OCP: Existing: Zoning: Existing: Proposed: Hillside Ventures Ltd. Lot 4 Section 28 Township 12 New Westminster District Plan EPP73927 Medium/High Density Residential RS-3 (One Family Rural Residential) and RM-1 (Townhouse Residential) Page 1 of 4 1106 . i Surrounding Uses: North: South: Use: Zone: Designation: Use: Single Family Residential CD-1-93 (Amenity Residential District) Medium/High Density Residential Park Zone: Designation: RS-1b (One Family Urban (Medium Density) Residential) Conservation East: Use: Park Zone: P-1 (Park and School) Designation: Neighbourhood Park, Conservation, Medium/High Density Residential West: Use: Zone: Designation: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing requirement: Multi-Family Residential RM-1 (Townhouse Residential) Medium/High Density Residential Single Family Residential Multi-Family Residential 0.34 ha (0.84 acres) 133 Avenue Urban Standard Concurrent Applications: 2016-176-RZ, 2016-176-DP, 2016-175-DP, 2017-004-DP b) Project Description: The subject property is 0.34 ha (0.84 acres) in area, and is bound by single family and multi-family developments to the west, single family lots to the north, Maple Ridge Park Creek to the south, and Cedar Park to the east (see Appendices A and B). Large boulders and rocky outcrops have been identified throughout the property, with a significant rock feature located along the eastern boundary of the site. The applicant is proposing a townhouse development consisting of 16 units. Access to the townhouse site will be from 133 Avenue. All units are proposed to have double-car garages. A common activity area is proposed along the eastern property boundary, between Blocks 3 and 4. Retaining walls are proposed along the western property boundary to mitigate the grade changes on site. c) Variance Analysis: The Zoning Bylaw establishes general minimum and maximum regulations for development. A Development Variance Permit allows Council some flexibility in the approval process. The requested variances and rationale for support are described below (see Appendix C): 1. Zoning Bylaw No: 3510-1985, Part 6, Section 602, 6. SITING a): To reduce the minimum front yard setback from 7 .5m (24.6 ft.) to: i. 6.0m (19.7 ft.) to the building face for Unit 1 in Block 1; ii. 5.8m (19.0 ft.) to the roof overhang for Unit 1 in Block 1; iii. 6.8m ( 22.3 ft.) to the building face for Unit 16 in Block 4; and iv. 6.0m ( 19.7 ft.) to the roof overhang for Unit 16 in Block 4. Page 2 of 4 11 i I 'I ' . i The reduced front yard setbacks are supported as they improve the street presence and aesthetics of the development. 2. Zoning Bylaw No. 3510-1985, Part 6, Section 602, 6. SITING a): To reduce the minimum rear yard setback from 7 .5m (24.6 ft.) to: i. 4.0m (13.1 ft.) to the building face for Unit 10 in Block 3. The reduced rear yard setback is supported as the property line is angled, therefore the reduced setback allows for an adequate buildable area. The property also backs onto dedicated parkland, so there will not be a negative impact on an adjacent property. 3. Zoning Bylaw No. 3510 -1985, Part 6, Section 602, 6. SITING b): To reduce the minimum interior yard setback from 6.0m (20 ft.) to: i. 3.4m (11.2 ft.) at Block 1 (for deck); ii. 3.5m (11.5 ft.) at Block 2 (for deck); iii. 3.3m (10.8 ft.) at Block 3 (for deck); and iv. 3.4m (11.2 ft.) at Block 4 (for deck). The reduced interior side yard setback is supported for the deck and deck roof as it will allow for more useable outdoor space. 4. Zoning Bylaw No. 3510 -1985, Part 6, Section 602, 7. SIZE OF BUILDINGS AND STRUCTURES a): To increase the maximum building height from 11.0m (36 ft.) to: i. 12.2m (40.0 ft.) for Block 1; and ii. 11.8m (38.7 ft.) for Blocks 2 through 4. These increases in height are supported because of the grades on the property running from the northeast to the southwest. As well, the traditional design of the buildings and their roof pitch further contribute to the need for the height variance. 5. Zoning Bylaw No. 3510 -1985, Part 6, Section 602, 8. OTHER REGULATIONS d) and Part 2, INTERPRETATION: To reduce the minimum required Usable Open Space per 3 bedroom unit from 45m2 (484 ft2), to: i. 40.2m2 (433 ft2) for Unit 1 ii. 41.4m2 (446 ft2) for Unit 2; iii. 41.8m2 (450 ft2) for Unit 3; iv. 44.4m2 (478 ft2) for Unit 5; v. 42.4m2 (456 ft2) for Units 6, 7 and 8; vi. 41.6m2 (448 ft2) for Unit 9; and vii. 43.9m2 (473 ft2) for Unit 10. These variances are supported as the shortfall of 24.5m2 (264 ft2) of Usable Open Space is provided in the Community Amenity Space. Overall, the required amount of Community Amenity Space is 80m2 (861 ft2) and 112m2 (1,206 ft2) is being provided. d) Citizen/Customer Implications: In accordance with the Development Procedures Bylaw No. 5879-1999, notice of Council consideration of a resolution to issue a Development Variance Permit was mailed to all owners or tenants in occupation of all parcels, any parts of which are adjacent to the property that is subject to the permit. Page 3 of 4 - i CONCLUSION: The proposed variances are supported due to the grades on the property and traditional design of the buildings. Supported variances also contribute to desirable street presence and functional buildable areas within the development. It is therefore recommended that this application be favourably considered and the Corporate Officer be authorized to sign and seal Development Variance Permit 2016-176-DVP. "Original signed by Adam Rieu" Prepared by: Adam Rieu Planning Technician "Original signed by Christine Carter" Reviewed by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA, P.Eng GM Public Works & Development Services "Original signed by Frank Quinn" for Concurrence: Paul Gill, BBA, CPA, CGA Chief Administrative Officer The following appendices are attached hereto: Appendix A -Subject Map Appendix B -Ortho Map Appendix C -Proposed Variances Page4 of 4 13367 13363 13359 13355 13351 13347 13343 13339 13335 13331 13325 13319 13315 13295 13289 13283 13277 13263 13227 13215 "' C, "' l:l .... "' "' !!l 13350 13346 13340 13336 13332 13326 13320 13312 "' ~ ;;; "' .... "' "' :;; "' g "' &l ;g "' "' "' "' "' "' "' "' "' ,., "' "' ,., l:l "' l:l ~ N "' "' "' "' "' 133AVE. I I I I I I I I I I I I I I 13260 I I I I ---I>-' I 1~ I ,f-l, . I ' f I I I I .... ;'.? &l I "' "' "' I ll .. ~ I ---.. ----. 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I:: I::? 13205 13210 ,., "' l:l "' "' ~ "' "' "' "' 132AVE. -----------· "' "' "' I::? ~ ~ "' l:l ~ N 23710 133 Ave PLANNING DEPARTMENT <~1111.a FILE: 2016-176-VP DATE: Jan 17, 2019 mapleridge.ca BY:LP "' ~ ~ ~ ~ "' "' "' "' "' "' "' 2 n ri,' r,'b 'li ~ Scale: 1 :2,500 . i •c lo :·en APPENDIX 8 23710 133 Ave I .!!1., _____________________ -t :2• 1-•0 PLANNING DEPARTMENT ,~ i~ I ,o i ~•=·· FILE: 2016-176-VP DATE: Jan 17, 2019 mapleridge.ca BY:LP I ...D -<. L 0 133rd A venue .. ,0 ,, \0 ,• 24 -., f-0 I w f-, et: DO ~z APPENDIXC '-City of Maple Ridge TO: His Worship Mayor Michael Morden and Members of Council MEETING DATE: FILE NO: February 5, 2019 2016-176-DP cow FROM: Chief Administrative Officer MEETING: SUBJECT: Development Permit 23710 133 Avenue EXECUTIVE SUMMARY: A Multi-Family Development Permit application has been received for the subject property, located at 23710 133 Avenue, for a 16 unit townhouse development consisting of four buildings, under the RM-1 (Townhouse Residential) zone. This application is subject to the Multi-Family Residential Development Permit Area Guidelines, which establish the form and character of multi-family development, with the intent to enhance the existing neighbourhood with compatible housing styles that meet diverse needs and minimize potential conflicts on neighbouring land uses. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal 2016-176-DP respecting property located at 23710133 Avenue. DISCUSSION: a) Background Context: Applicant: Legal Description: OCP: Existing: Zoning: Existing: Proposed: Surrounding Uses: North: Use: Zone: Designation: South: Use: Zone: Designation: East: Use: Zone: Designation: Hillside Ventures Ltd. Lot 4 Section 28 Township 12 New Westminster District Plan EPP73927 Medium/High Density Residential RS-3 (One Family Rural Residential) and RM-1 (Townhouse Residential) Single Family Residential CD-1-93 (Amenity Residential District) Medium/High Density Residential Park RS-1b (One Family Urban (Medium Density) Residential) Conservation Park P-1 (Park and School) Neighbourhood Park, Conservation, Medium/High Density Residential Page 1 of 5 1107 West: Use: Multi-Family Residential Zone: RM-1 (Townhouse Residential) Designation: Medium/High Density Residential Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing requirement: b) Project Description: Single Family Residential Multi-Family Residential 0.34 ha (0.84 acres) 133 Avenue Urban Standard The subject property is 0.34 ha (0.84 acres) in area, and is bound by single family and multi-family lots to the west, single family lots to the north, Maple Ridge Park Creek to the south, and Cedar Park to the east (see Appendices A and B). Large boulders and rocky outcrops have been identified throughout the property, with a significant rock feature located along the northeast boundary of the site. The area around Maple Ridge Park Creek has been dedicated to the City as part of an approved adjacent single family development directly south (2016-175-RZ). The applicant is proposing a townhouse development consisting of 16 units in four buildings. Access to the townhouse site will be from 133 Avenue. All units are proposed to have double-car garages. A common activity area is proposed along the eastern property boundary, between blocks three and four. Retaining walls are proposed along the western property boundary to mitigate the grade changes on site. The architectural aesthetics of the proposed development utilize both traditional and modern elements, including a gable roof form, as well as contemporary details of clean straight building lines, neutral colours and large windows. c) Planning Analysis: Official Community Plan: The subject property is located within the Silver Valley Area Plan, just outside the River Village. The Official Community Plan (OCP), designation for the subject property is Medium/High Density Residential, which allows both single family and multi-family housing forms. Densities of 30-50 units per hectare are encouraged for the River Village area and may include attached as well as detached fee-simple housing. The proposed RM-1 (Townhouse Residential) development, at 16 units per 0.34 hectare, is approximately 47 units per hectare, and therefore complies with the Medium/High Density Residential designation within the Silver Valley Area Plan. Design features of the Silver Valley Area Plan include concentrating higher density residential development into the Hamlets and the River Village. These areas were planned to be within walking distance of commercial uses. Residential densities outside of these core areas were reduced overall, through clustering or retention of larger lots, to retain significant natural amenities and protect view corridors. The subject property is situated on the peripheries of River Village, but maintains the higher density found within the River Village. As per the 'Design Guidelines for Residential Developments' within the Silver Valley Area Plan, "The form and character of townhousing developments should be compatible with neighbouring residential scale and should reflect the design variety of its context." Page 2 of 5 . I I , Zoning Bylaw The current application proposes to rezone the subject property from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) to permit the future development of approximately 16 townhouse units (see Appendix). A Development Variance Permit application has been received for this project and involves the following variances: 1. Reduce the minimum front yard setback from 7.5m (24.6 ft.) to 6.0m (19.7 ft.) to the principal building face; 2. Reduce the minimum rear yard setback for Block 3 from 7.5m (24.6 ft.) to 4.0m (13.1 ft.); 3. Reduce the minimum interior yard setback for Blocks 1 through 4 from 6.0m (19.7 ft.) to 3.5m (11.5 ft.) at its farthest distance; 4. Increase the maximum building height for Blocks 1 through 4 from 11m (36.1 ft.) to 12.2m (40.0 ft.) at its highest point; and 5. Reduce the minimum required Usable Open Space for Blocks 1, 2 and 3 from 45m2 (484 ft2) to 40m2 (431 ft2) at its smallest area. Off-Street Parking and Loading Bylaw: The Off-Street Parking and Loading Bylaw No. 4350 -1990 requires that the RM-1 (Townhouse Residential) zone provide two off-street parking spaces per dwelling unit, plus 0.2 spaces per dwelling unit designated for visitors. There are 16 dwelling units proposed, therefore, 32 resident parking spaces are provided and five visitor parking spaces, including one accessible parking space, which is in conformance with the requirements of the Off-Street Parking and Loading Bylaw. d) Advisory Design Panel: The Advisory Design Panel (ADP) reviewed the development plans for form and character of the proposed development and the landscaping plans at a meeting held on May 16, 2018. The Panel provided the following comments, which have since been resolved, as outlined below by the project architect: • Make a connection from the proposed south pathway to the central drive aisle; A connection has been provided from the central drive aisle to the proposed south pathway. • Provide building, landscape and amenity lighting plans; Site lighting has been added to the front of each unit entry. As well, lighting is provided at the outdoor amenity area. • Introduce alternative colour palettes and contrast for the buildings; Revised colour elevations provided. • Consider accent colours or features to enliven the facades; The contrast of the trim and panel bring out the Tudor feature. Wood brackets are added to the roof overhang. • Consider the addition of master bedroom patios; Front and back balconies are provided from kitchen and living area. We (the applicant/ architect) feel that the two balconies with the rear patio provide more than the 45 m2 requirement. Page 3 of 5 • ADP has consistently requested that vinyl materials not be applied; All vinyl has been replaced with fiber reinforced cement material. • Architecturally improve the end elevations of the buildings; Colour side elevations are provided. The side elevation fac;ade area is quite small. Where the fac;ade is facing the public street, cultured stone, flower planter and window side panels are provided to make the building appear to be street facing. Where the fac;ade is facing the amenity space or parking stalls, bay windows are provided with contrasting colour and materials. Additional windows have a/so been added where possible in the master bedroom located on the side elevation. e) Environmental Implications: An Environmental Assessment, Arborist Report, and Geotechnical Report were provided as part of the development application. The northeastern portion of the subject property is higher in elevation and slopes down towards the southwest. Vegetation on the subject property is mainly comprised of mixed forest that remains relatively undisturbed. Large boulders and rocky outcrops have been identified throughout the property, with one significant large boulder identified along the northeast boundary of the site. The boulder feature will be retained, as this is the proposed location of the common activity area (see Appendix E). The watercourse to the south of the subject property, Maple Ridge Park Creek, was dedicated to the City of Maple Ridge as part of a previously approved development (2016-175-DP). The applicant has proposed to outfall their stormwater from the development into Maple Ridge Park Creek, and as such, an appropriate design has been provided for the stormwater outfall channel. f) Citizen/Customer Implications: A Development Information Meeting (DIM) was held on June 18, 2018 and Public Hearing was held on October 9, 2018. Final reading of the subject property will be considered at the February 12, 2019 Council meeting. g) Financial Implications: In accordance with Council's Landscape Security Policy, a refundable security equivalent to 100% of the estimated landscape cost will be provided to ensure satisfactory provision of landscaping in accordance with the terms and conditions of the Development Permit. Based on an estimated landscape cost of $163,677.90, the security will be $163,677.90. Page 4 of 5 CONCLUSION: As the development proposal complies with the Multi-Family Development Permit Area Guidelines of the OCP for form and character, it is recommended that 2016-176-DP be given favourable consideration. "Original signed by Adam Rieu" Prepared by: Adam Rieu Planning Technician "Original signed by Christine Carter" Reviewed by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA, P. Eng GM Public Works & Development Services "Original signed by Frank Quinn" for Concurrence: Paul Gill, BBA, CPA, CGA Chief Administrative Officer The following appendices are attached hereto: Appendix A -Subject Map Appendix B -Ortho Map Appendix C -Site Plan Appendix D -Building Elevations Appendix E -Landscape Plans Page 5 of 5 13357 13353 "' c::, <o "' "' 13359 13355 ,-: rJJ 13351 "' F3 13347 13350 13343 13345 13339 13340 13335 13335 13331 13332 13325 13325 13319 13320 13315 13312 "' ~ ~ "' .... "' "' ~ "' .... c::, "' "' "' ;:,; "' <o <o .... <o <o <o <o <o <o <o <o <o "' ~ ~ ~ ~ ~ ~ "' ~ ~ "' "' 133AVE. 13295 13289 13283 13277 I I I I 13253 I I I I ' 13260 I I ---If--' I rn, 1" • . 227 I ( ' I 215 ( I I I I u .. 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"' "' a, I:: ~ ~ ~ "' "' "' "' 23710 133 AVE FILE: 2016-176-DP DATE: Jan 28, 2019 BY: LP r Scale: 1 :2,500 APPENDIX 8 23710 133 AVE PLANNING DEPARTMENT ~····· FILE: 2016-176-DP DATE: Jan 28, 2019 mapleridge.ca BY: LP 1JJrd A venue ,• ., .. .. • -1 \0 0 '-._ 24 .. 1-U I w1-,oc 00 O'.'.Z 0.. ' -APPENDIXC 0 t"""I 0.. 0 M, M """' 0 ui "' z w > <( .:;i C, ,.__ "' N z '.:i 0.. w I-vi " Ii: u f a: "' ;;l ,-.... 0 0 "' ,:..; w ~ Vl PROFILED ARCHITECTURAL GARAGE DOOR ASPHALT SHINGLE ROOFING : PABCO FIBERGLASS SHINGLES COLOUR : PEWTER GREY NORTHWEST DOOR SANDSTONE .... _ PAINTED WOOD BRACKET, IN BENJAMIN MOORE, GRAHAM CRACKER 113 PAINTED WOOD FASCIAS, TRIMS, RAILNGS AND GARAGE: BENJAMIN MOORE, HC-70 VAN BUREN BROWN ALUMINUM RWls + PROFILED GUTTERS IN CHARCOAL FIBER REINFORCED CEMENT PAINTED IN BENJAM IN MOORE, PALE OAK OC-20 Ill - . 3 PROFILED FIBER REINFORCED CEMENT SIDI NG : PAINTED IN BENJAMIN MOORE, PLATINUM GREY HC-179 2 3 711 1 3 2 __ A V_E_f-.J_U_E 23711 132 AVENUE, MAPLE RIDGE, B.C. ATELIER PACIFIC ARCHITECTURE I.NC. MAY 31, 2018 PAINTED/STAINED FIBERGLASS ENTRY DOOR: WOOD GRAIN, M ISSION, WITH GLAZED INSERT: OAK TONE CLUTURED STO NE: GREY COBB LEFIELD BEIGE VINYL WINDOW FRAMES DP 0.11, ---COLOUR ELEVAT ION & M ATER IALS )> -0 -0 ITI 2 C, >< 0 'I PROFILED ARCHITECTURAL GARAGE DOOR ASPHALT SHINGLE NORTHWEST DOOR ROOFING: PABCO SANDSTONE FIBERGLASS SHINGLES COLOUR: PEWTER GREY PAINTED WOOD BRACKET, PAINTED WOOD FASCIAS, ALUMINUM RWLs + IN BENJAMIN MOORE, TRIMS, RAILNGS A ND PROFILED GUTTERS GRAHAM CRACKER 113 GARAGE: IN CHARCOAL BENJAMIN MOORE, HC-70 VAN BUREN BROWN FIBER REIN FORCED CEMENT PAINTED IN BENJAMIN MOORE, PALE OAK OC-20 II - ' . . . PROFILED FIBER REINFORCED CEMENT SIDING: PAINTED IN BENJAMIN MOORE, PLATINUM GREY HC-179 23711 132 AVENUE 23711 132 AVENUE, MAPLE RIDGE , B.C. ATELl~_R PACIFIC ARCHITECTURE INC. MAY 31, 2018 ·-->.J..'. •.. ' ••. ,-.... · •. -_Jc,..· ··-~-----·--··--·-· .. ---···. PAINTED/STAINED CLUTURED STONE : GREY BEIGE V INYL WINDOW FRA MES FIBERGLASS ENTRY DOOR: COBB LEFIELD WOOD GRAIN, M ISSIO N, WITH GLAZED INSERT: OAK TONE DPO~l1B COLOUR ELEVATION & MATERIALS ~- ! • ~! t ~I i m,,J.._~. ~I ~ ' ~- UNITll./\2 2S'-8"[7.35ml 2l'-11 '1 7.18mJ ~ 1'-3"111~1 11 11 w.uiwtn.!IJUIIIICll8QIT U![(ll m ASOW:Olll'H~ 1 i ~ BLOCK 1 SIDEELEVATION (UNIT 4-A1) SCALE: 1:1 00 BLOCK1 SIDEELEVATION (UNIT 1-A2l SCALE: 1:100 11 ~ ~ ;?,1 •W-2'"' ; ~ -r1~ ~ ' .... ~!!~ !I i1 ~ ~ ~ ~-- ~ cp Cf) \CS'-J'p2.0~ UNI T2.,.0. ~ UNlT l -AI <p 111, 10·~ 1r.10.oomJ ,.I. 26'.J'[!,ODml J 26'-:l'(e.OOmJ ,ii, ,o .. "' 1•,u•m1 ,.L BLOCK 1 FRONTELEVATION SCALE: 1:100 <p U NI T l -A l BLOCK 1 REARELEVATION SCALE: 1:100 23711 132 AVENUE 23711 132 AVENUE , MAPLE RIDGE, B.C . ATELIER PAC IFIC ARCHITECT UR E rn c. 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OOll't""IMorll,2011 ·~:.~!~.·.~.:.~;:::.::.:.:~;· Project: Townhouse Development Lt1c;r,tlt1n: 23711 -132nd Avenue Maple Ridge, BC ~iys Checktd: ., Af,p!OYd: M,DZ S tamp: ~,Jgtt,11Sbet\Sla : 2Q"JC36':- z ::s 0... w w 0::: f- 0 z <( w !:: (/) '1' t-JC,HT"H (0 '7 (0 ..-• a &('\J £ 0... ~n )> ""CJ ""CJ rn z 0 >< rn PLANT LIST SCHEDULE SYMBOL I QUANTITY j BOTANICAL NAME SHRUBS ~ Az 3Z Azaleajaponlea'Au1umnRoyelty' ~ Az1 61 Auleajapon\ca'HinoVVhb' ~ Bm 82 Buxu,mic1ophynaWinlerGem' Cs Comussericea Pm 61 Polys\lchum munltum IRh - (C) Rhodod end ron'Capl slrano• Rs l 23 RlbH n ngulnoum 'Wh!l e lclcla' J Sa 61 Sarcococca hookerlana var. humms -e ~D ~~: ~:xc:~n:u;:o;:1.::tnderblrd' 0~ PERENNIALSIGROUNDCOVERS/GRASSES Ar Ar 9 Aruneusdlolcus B B 147 Bergenia cordl1o11a 'BroHlngham Whll11' v v ..;v yv~ 9.3gqm E1k:acame11'SprlngwoodW11He' @ G 22 Geranium macn:i1rtilium ® H Helleborue1voryPrinci,• (ID U Heuchera 'Suhay' 35sqm Lirlop 11 muscarl ® p 383 Pennlse1um a!opecuroides 'Hamoln' @ Ru RudbeckleMgldanr.·Gold&turm' Matchline Jilpanese Azalea;purple JapanenAzoln;whil& Winter Gem Boorood Red TM!! Dogwood Swon!Fem HybridRhodoCaplslrano Flowe1lngCu1ranl;WhHe Dwar1SVYeolbox EvergreenHucklabany Yow Goa1&beard Bergenla Wini"erHea1her;Whlle B!groolG era nium Ivory Prince Lenten Rose Sashay Coral Bells ~ ~ss BJack-E!ed Sucan SIZE !SPACING #J Po! !X!Omm o.c. #3 Pol 900mm O.C. 112Pot 600mmo.r. #2Pot 1200mm0.C. #ZPot 750mmo.c. #J Pot 1500mm O.C. #2 Pot 1200mm o.c. #2 Pot 600mm O.C. IJ3 Pot 1000mm o.c. 1.2mH 750mm0.C, #1 Po! \ 900mm o.c #1 Po! 600mm O.C. #1 Po! 450mm O.C. #1 Pot 450mm o.c #1 Pot 450mmo.c. #1 Pol 450mm0.C. #1 Pot 300mm0.C. #1 Pol 600mm0,C. #1Pot 750mm0.~ 1.150 gill ";.~~1 '1"11111~!~ 11 h 11 ~!~1111 ·r' 'id.~1111~ 111;11:~illi;~I I ;t~l 1;~11 :t~' 'i; I la5 y;ve,nderZelm+associetesinc. ~~=~:.:'.:.::? .. ~~1·:-::::::::~ .. ,,,..,,,._,._., 't<UO:-l .. ,~... ..~i:,.·-··"" KeyMap(f'ITS) " ~ :::1 ::::::::~: 1::~~;:,, : I :~:-nP-1 1:;2t,iu11 REVISIONS TABLE FOR DRAWINGS oc.,,.. .... , .... ~,ft,., .. ...,,.,..,, ......... ,.,.,., ........................ ,, ..................... .. ....... -._...ft ............. .. Project: Townhouse Development Loc ation: 23711 -132nd Avenue Maple Ridge, BC MdyS ,c Checked: 0, Approved: ""''- Shimp: ~rlgln11Shn lS~e: 24"~36 " ............ ?Wi~?:' ' z :5 a.. (9 z i== z :5 a.. CD (') I CD ...- -o iN £ a.. ~o ;; 'V IO !S _J I r·-·--·--1 ~ l.---~---MAPLE RIDGE mapleridge.ca City of Maple Ridge TO: FROM: SUBJECT: His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer MEETING DATE: February 5, 2019 FILE NO: 11-5255-50-096 MEETING: COW Ministry of Transportation and Infrastructure Project 12452-0002 Highway 7 Corridor Improvements -Haney Bypass Intersection Improvements Project: Contribution Agreement Approval EXECUTIVE SUMMARY: The approved Financial Plan includes funding for the replacement of the City's major sanitary sewer known as the south slope interceptor. This project increases the capacity of the sewer to accommodate growth and is to be phased over the next three years. The Ministry of Transportation and Infrastructure (MoTI) is now preparing to commence the construction of the first phase of improvements to the Haney Bypass that include capacity enhancements at the terminus intersections at 222 Street and Kanaka Way as well four-laning the Haney Bypass down the River Road access ramp, and a new signal at Callaghan Avenue. The City has been planning the upgrade of the sanitary sewer forcemain from 225 Street, north on the Haney Bypass to Lougheed Highway and given the synergy with the planned roadworks it was agreed that Mo Tl would include the construction and administration of the sanitary sewer forcemain in the roads project. Coordination of the work benefits both parties in that the integration of the forcemain construction and the roadwork construction lessens the impacts of construction delays as well as recognizing cost savings through increasing the project scale. The construction components and associated cost allocation elements need be finalized into a Contribution Agreement prior to commencing construction and now that MoTI has completed the tender process and recommended a contractor, the Contribution Agreement has now been finalized for ratification by Council. In addition to the sanitary sewer forcemain the City identified other infrastructure needs that have been incorporated into the project including a multi-use path (MUP) on the north side of Lougheed Highway from 220 Street to 222 Street; local improvements for water distribution including new hydrants as well as the installation of fibre-optic conduit in support of the City's IT expansion plan. The MUP is funded by Translink and the watermains and fibre optic ducting funded from existing capital funds identified in the Financial Plan. MoTI closed the tender for the Haney Bypass improvements on January 9, 2019 and MoTI has indicated they intend to award the contract to Mainland Civil Site Services Inc. upon finalization and signing of the Contribution Agreement. Legal counsel has reviewed the Contribution Agreement and is satisfied that the City's interests are protected. The City's share of the works is up to a maximum of $3,500,000.00 which includes a contingency for unforeseen items. It is anticipated that the works will be complete by the spring of 2020. The purpose of this report is to seek Council approval to enter into the Contribution Agreement with Mo Tl for the improvements on the Haney Bypass. 11-5255-50-096 Page 1 of 3 1108 RECOMMENDATION: That the value of the Contribution Agreement titled: Project 12452-0002 Highway 7 Corridor Improvements -Haney Bypass Intersection Improvements Project be established up to a maximum of $3,500,000.00 which includes a project contingency to address unforeseen site conditions; and That the Corporate Officer be authorized to execute the Contribution Agreement. DISCUSSION: a) Background Context: The approved Financial Plan includes funding for the replacement of the City's major sanitary sewer and needs to be replaced to accommodate growth. The Ministry of Transportation and Infrastructure (Moll) is moving forward with the reconstruction of the Haney Bypass between the intersection of 222 Street and Lougheed Highway and Haney Bypass and 225 Street this spring. The City has coordinated with Moll, the construction of the South Slope Forcemain which is in the same area so that both projects can be completed at the same time in a cost effective manner. Council approval is required for the City to enter into a Contribution Agreement with Moll to fund the forcemain installation. Coordination of the work benefits both parties, as well the City is realizing cost savings on the forcemain installation. With the Haney Bypass Project proceeding, the City evaluated other infrastructure needs and identified several other components for inclusion in the Moll project such as a multi-use path, watermain extensions and extension of the City's fibre optic network in the area. Translink has provided a grant of $150,000.00 towards the construction the multi-use path. All other projected costs are being funded within existing budgets as identified in the Approved Financial Plan. Moll closed tenders for the Haney Bypass improvements on January 9, 2019 and Moll will award the contract to Mainland Civil Site Services Inc. once the Contribution Agreement is signed by the City. Legal counsel has reviewed the Contribution Agreement and is satisfied that the City's interests are protected. The City's share of the works is $3,500,000.00 that includes a contingency for unforeseen items. b) Desired Outcome: The desired outcome of this report is to obtain Council approval to enter into the Contribution Agreement for the portion of the City's work to proceed and establish funding for project contingencies. c) Strategic Alignment: The Corporate Strategic Plan provides direction to manage municipal infrastructure under various initiatives such as the Sanitary Master Plan, the Development Cost Charge (DCC) Bylaw and Smart Managed Growth. Increasing forcemain size and providing pump station upgrades to the 225 Street Pump Station is in line with the Corporate Strategic Plan. d) Citizen/Customer Implications: The design process included a public consultation process to obtain feedback from all stakeholders and to mitigate concerns, especially where the new alignment traverses through local streets. 11-5255-50-096 Page 2 of 3 e) Interdepartmental Implications: Engineering and Operations staff were consulted during the preliminary and detailed design process to provide input for the design. f) Business Plan/Financial Implications: This Contribution Agreement will draw from several projects and different funding sources. Eac.h element that is being allocated under this Contribution Agreement is within the approved budget. The element and projected costs with the appropriate Long Term Capital number (LTC #) are listed as follows: Element Forcemain Multi-use Path Watermain Watermain Crossing Fiber Optic Network Total Projected Cost $ 2,624,251.56 $ 211,074.00 $ 360,055.00 $ 115,364.18 $ 189,255.15 $ 3,500,000.00 LTC# LTC 002737 LTC 016021 LTC 018085 LTC 002190 LTC 017093 CONCLUSION: Council approval is required to enter into the Contribution Agreement for the portion of the City's work with the Ministry of Transportation and Infrastructure for up to a maximum of $3,500,000.00 which includes and a project contingency to address unforeseen site conditions. Financial: Concurrence: Reviewed by: Approved by: //h f_(d/ I Manager of Design & Construc1ion . __...--··' ....... -. / Trevor ompson, BBA, CPA, CGA Ch~~inanci~ cr!icer I llJJvt-0\ r~< David Pollock, PEng. Mu~z~al Engin,eer .. L// .. I) rc. .. ~/C"'Vl--/"'\ 1· ;frank Quinn, MBA, PEng. General Manager Public Works & Development Services cc;f!currence: /?I " Paul Gill, BBA, CPA, CGA Chief Administrative Officer I 11-5255-50-096 Page 3 of 3 ;_ TO: FROM: SUBJECT: City of Maple Ridge His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer MEETING DATE: FILE NO: MEETING: February 5, 2019 11-5255-40-182 cow Contract ITI-EN18-37: Downtown Enhancement -Lougheed Highway (224 Street to 226 Street) -Update EXECUTIVE SUMMARY: Since 2011, the City of Maple Ridge has undertaken a multi-phased road and streetscape improvement program in the Town Centre including Spirit Square and 224 Street, Lougheed Highway from 222 to 224 Street and from 226 to 228 Street as well as Selkirk Avenue between 225 and 226 Street. The current and final phase entails the upgrading of Lougheed Highway from 224 Street to 226 Street, along with improvements to 225 Street between Lougheed Highway and Selkirk Avenue. The Downtown Enhancement of Lougheed Highway (224 Street to 226 Street) Project, as with other phases, provides a pedestrian-friendly streetscape that involves revitalization and beautification with roadworks, new concrete curbs, sidewalks, planted medians, street trees and irrigation, ornamental street lighting and traffic signal modifications. Lougheed Highway between 222 Street and Kanaka Way is part of the Translink Major Road Network (MRN) within Maple Ridge and the City receives annual Operating, Maintenance and Rehabilitation (OMR) funding to ensure that the MRN roads within the City are maintained at a satisfactory level of service. Translink carries out regular pavement condition evaluations across the entire network to ascertain that municipalities are adequately maintaining MRN-designated roadways. The contract required milling and paving the existing roadway; however when excavating utility trenches crossing the roadway on the south side, it was determined that weak organic materials underlay the road structure in localized areas that will likely compromise the lifespan of the pavement. The City engaged Braun Geotechnical Ltd. (Braun) to complete further geotechnical investigations to confirm the extents of the poor soils and provide an updated pavement recommendation. The investigation confirmed degradation in the eastbound pavement between 224 and 225 Street, and noted that the originally specified asphalt mill and pave treatment, while it would improve the roadway in the short term could require repaving in approximately 5 years. Removal of the organic materials and reconstruction of the roadway in this area would increase the pavement life up to 20 years before further remedial work would be required. Upon review, reconstruction of the roadway is the most cost-effective solution that complies with the mandate to ensure MRN roads receive adequate maintenance and perform at the expected level of service. The estimated cost for the unforeseen subgrade repair and asphalt paving on Lougheed Highway is $350,000.00. It is recommended that the funds required to ,address the deficient subgrade be sourced from Translink's Major Road Network (MRN), Operation, Maintenance and Rehabilitation (OMR) funding that is designated for this type of rehabilitation and the contract with BA Blacktop Ltd. should be increased by $350,000 .. 00 to reflect the additional roadworks, for which Council approval is required. 11-5255-40-182 Page 1 of3 1109 RECOMMENDATION: That the BA Blacktop Ltd. contract for ITT-EN18-37: Downtown Enhancements -Lougheed Highway (224 Street to 226 Street) be increased by $350,000.00 to address the additional roadworks; and That the funds be allocated from Translink Major Road Network (MRN), Operation, Maintenance and Rehabilitation (OMR) funding. DISCUSSION: a) Background Context: Since 2011, the City of Maple Ridge has undertaken a multi-phased road and streetscape improvement program in the Town Centre including Spirit Square and 224 Street, Lougheed Highway from 222 to 224 Street and from 226 to 228 Street as well as Selkirk Avenue between 225 and 226 Street. The current and final phase entails the upgrading of Lougheed Highway from 224 Street to 226 Street, along with improvements to 225 Street between Lougheed Highway and Selkirk Avenue. The Downtown Enhancement of Lougheed Highway (224 Street to 226 Street) Project, as with other phases, provides a pedestrian-friendly streetscape that involves revitalization and beautification with roadworks, new concrete curbs, sidewalks, planted medians, street trees and irrigation, ornamental street lighting and traffic signal modifications. The current contract with BA Blacktop Ltd. for the Downtown Enhancement Project (224 Street to 226 Street) includes funding for the purchase of street lights and property restorations approved in October 2018. Lougheed Highway between 222 Street and Kanaka Way is part of the Translink Major Road Network (MRN) within Maple Ridge and the City receives annual Operating, Maintenance and Rehabilitation (OMR) funding to ensure that the MRN roads within the City are maintained at a satisfactory level of service. Translink carries out regular pavement condition evaluations across the entire network to ascertain that municipalities are adequately maintaining MRN-designated roadways. The original construction contract required milling and paving the existing roadway; however when excavating utility trenches crossing the roadway on the south side it was determined that the road structure was underlaid with weak organic materials in localized areas that will compromise the lifespan of the pavement. The City engaged Braun Geotechnical Ltd. (Braun) to complete further geotechnical investigations to confirm the extents of the poor soils and provide an updated pavement recommendation. The investigation confirmed degradation in the eastbound pavement between 224 and 225 Street and noted that the originally specified asphalt mill and pave treatment, while it would improve the roadway in the short term could require repaving in approximately 5 years. Removal of the organic materials and reconstruction of the roadway in this area would increase the pavement life up to 20 years before further remedial work would be required. Upon review, reconstruction of the roadway is the most cost-effective solution that complies with the mandate to ensure MRN roads receive adequate maintenance and perform at the expected level of service. 11-5255-40-182 Page 2 of3 The estimated cost for the unforeseen subgrade repair and asphalt paving on Lougheed Highway is $350,000.00. It is recommended that the funds required to address the deficient subgrade be sourced from Translink's Major Road Network (MRN), Operation, Maintenance and Rehabilitation (OMR) funding that is designated for this type of rehabilitation and the contract with BA Blacktop should be increased by $350,000.00 to reflect the additional roadworks, for which Council approval is required. b) Business Plan/Financial Implications: This project has a number of funding sources but the largest component is a Transportation & Infrastructure grant under the New Building Canada Fund (NBCF) -Small Communities Fund valued at $2.3 million. The subgrade repair and asphalt replacement can be funded by allocating $350,000.00 of annual MRN OMR funding to the overall project budget. c) Citizen/Customer Implications: Construction is currently in progress and extensive efforts are being made to minimize the impact to traffic, residents, and businesses. Lougheed Highway remains open to traffic throughout the construction although lane closures are required to expedite the timeline. A communication strategy is in place to ensure that business owners are kept well informed of daily and weekly construction activities. Weekly project update sheets are being hand distributed to all the business owners within the project limits, as well as posted on the City's project webpage. CONCLUSIONS: The remediation of the pavement structure on Lougheed Highway between 225 Street and 226 Street is necessary to ensure that the pavement is maintained to an adequate level of service. It is recommended that Council approve the allocation of Translink OMR funds to a maximum of $350,000.00 and the existing contract with BA Blacktop Ltd. be increased by the same amount. Prepared~~ Financial: Tretor rAompson, BBA, CPA, CGA Manager of Design & Cqnstruction r ........... -,.-;~ _,,, .. ..--.,,...-.,· --1 , Concurrence: Cu::~ialVLX~ Reviewed by: David Pollock, PEng. M. un.fcipal ... ~ngin~e--··----. .. . / /· --) i:::( {~-<~ ./ t ~,) ,// .. ?V t vc.{ L '--' l:.:::\.,.-.. Approved py/ Frank Q~inn, MBA, PEng. 4 / General Manager Public Works & Development Services ,/ O' /7() _r.. • ..--l._..c1"' ;" . /ICondurrence: Paul Gill, BBA, CPA, CGA /t:.,z f. Chief Administrative Officer I 11-5255-40-182 Page 3 of 3 I I l. TO: MAPLE RIDGE British Columbia City of Maple Ridge mapleridge.ca His Worship Mayor Michael Morden and Members of Council MEETING DATE: February 5, 2019 FILE NO: DOC #2131250 FROM: Chief Administrative Officer MEETING: Committee of the Whole SUBJECT: Maple Ridge Economic Development Committee Amending Bylaw 7531-2019 EXECUTIVE SUMMARY: The Economic Development Committee (EDC) is comprised of six (6) community members and one Council liaison and an alternate. The EDC generally performed well last year, with several achievements being realised, but the EDC was stretched due to the relatively small size of the Committee. This report recommends expanding the EDC community membership to eight (8) members and one Council liaison and alternate. The Amending Bylaw is attached for Council's consideration (see Appendix 1). This will provide for both continuity and renewal of the EDC going forward. RECOMMENDATION: That bylaw No. 7531-2019 be given first, second and third readings. DISCUSSION: a) Background Context: The EDC advises staff and Council on strategic objectives that support economic development in general and the implementation of the OCP and other City plans and strategies, specifically to: ./ Advise Council on matters related to strengthening our economy; ./ Provide strategic input for consideration of Council; ./ Contribute to an annual business plan and performance measures; ./ Act as an ambassador profiling economic opportunities in Maple Ridge. b) Desired Outcome: To amend the Economic Development Committee bylaw by increasing its membership from its current six (6) members to eight (8). c) Alternatives: Council may wish to keep the Bylaw as it stands with six (6) community member appointed. Doc #2131250 Page 1of2 1131 CONCLUSION: The Economic Development Committee serves Council by providing advice and guidance in the area of Economic Development. In an effort to offer additional capacity and renewal of the EDC, it is proposed to amend the EDC bylaw and to increase this committee's membership from the current six (6) members to eight (8) members. J , no · acusa, BA, MB /~~of Economic Development and Civic Property Co7rrence: Paul Gill, BBA, CPA, CGA Chief Administrative Officer Attachments: (1) Amending Bylaw -Economic Development Committee Doc #2131250 Page 2 of2 CllY OF MAPLE RIDGE BYLAW NO. 7531-2019 A bylaw to amend the Maple Ridge Economic Development Committee Bylaw No. 7204-2016 WHEREAS, it is deemed expedient to amend the Maple Ridge Economic Development Committee Bylaw No. 7204-2016; NOW THEREFORE, The Municipal Council of the City of Maple Ridge enacts as follows: 1. This bylaw may be cited as "Maple Ridge Economic Development Committee Amending Bylaw No.7531-2019". 2. Maple Ridge Economic Development Committee Bylaw No. 7204-2016 is hereby amended as follows: Section 3. under COMMITTEE COMPOSITION be amended by changing the number of community members appointed by Council from six to eight 3. Maple Ridge Economic Committee Bylaw No. 7204-2016 is hereby amended accordingly. READ a first time the day of READ a second time the day of READ a third time the day of ADOPTED the day of , 2019 PRESIDING MEMBER , 2019 ,2019 , 2019 CORPORATE OFFICER f--r----------------------------'i ---~ .. MAPLE RIDGE /--~ ~=T>~ City of Maple Ridge TO: mapleridge.ca His Worship Mayor Michael Morden and Members of Council MEETING DATE: FILE NO: February 5, 2019 2140431 FROM: Chief Administrative Officer MEETING: cow SUBJECT: Emerald Pig Theatrical Society Licence to Occupy Agreement EXECUTIVE SUMMARY: Emerald Pig Theatrical Society (EPTS) has requested to exercise the option to renew contained in its 2015-2018 Licence-to-Occupy Agreement with the City for use of a detached garage space at Davidson's Pool House located at 23681128 Crescent. The Society is a volunteer-run organization that provides valuable cultural programming and engagement in the community and the garage continues to be a much needed storage and workshop space for its programming uses. This arrangement has worked for many years, and staff recommend entering into a licence-to-occupy agreement with EPTS for a five-year term with an option to renew for one term of five (5) years. RECOMMENDATION: That the Corporate Officer be authorized to execute the Licence-to-Occupy Agreement with the Emerald Pig Theatrical Society for a five-year term ending on December 31, 2023, with an option to renew for one term of five (5) years. DISCUSSION: a} Background Context: Founded by John Stuart and Sharon Malone in 2001, EPTS's purpose is to foster and encourage amateur theatre in Maple Ridge and Pitt Meadows. It is a volunteer-run organization in which members perform, produce, direct, build, staple, duct tape and sew for the love of live theatre. EPTS is very active in encouraging participation in theatre for all ages and experience levels. In addition to three staged productions per year, it also presents free performances in the summer through its Bard on the Bandstand events and participation in many local special events. The organization continues to provide quality, affordable artistic community programs including educational workshops, rehearsals, auditions and mentorships. EPTS has occupied the garage at Davidson's Pool House for many years, which supports its work to bring affordable and accessible cultural programming to the community. b} Desired Outcome: The desired outcome is to support EPTS in continuing to provide accessible arts programming that contributes towards a healthy, creative, engaged and inclusive community. Doc # 2140431 Page 1of2 1151 c) Strategic Alignment: Encouraging citizens to develop their creative potential and sense of community through arts and culture aligns with the Corporate Strategic Plan, Parks, Recreation & Culture Master Plan, Culture Plan, Tourism Plan and other key planning documents. d) Citizen/Customer Implications: Authorizing the 2019-2023 licence-to-occupy agreement will support EPTS in continuing to provide positive recreational and cultural opportunities for residents. e) Business Plan/Financial Implications: It is recommended that EPTS continue to be provided access to the garage space to support their work in providing affordable and accessible artistic programming to the community. Maintenance of this City facility is accounted for in the Parks & Facilities Department operating budget. CONCLUSION: The Emerald Pig Theatrical Society continues to provide valuable community theatre programs and experiences. Authorizing the 2019-2023 licence-to-occupy agreement will help to sustain the growth of local community theatre, artistic excellence and pride of place. Prepare onne Chui anager of Arts & Community Connections /' (C;,Jo_,,,,,.:{2 (2>~ &-c-:r Reviewed by: Danielle Popy' \ f ·· i'~ ' Director of (ecreation & Gommunity Engagement '~ \ Approved by: Kelly Swift, MBA-----~ ; General Manager Parks, Recreation & Culture ,\Ii' .'t-, e) t ~ / / / f ,, y,· l.Jt.~/ f4<., ;} j Conc&rrence: Paul Gill, BBA, CPA, CGA Chief Administrative Officer Attachments: (A) Emerald Pig Theatrical Society Licence to Occupy Agreement Doc# 2140431 Page 2 of2 ---,--------""------------~------CITY OF MAPLE RIDGE (hereinafter called the "City") LICENCE-TO-OCCUPY 1. Subject to the following terms and conditions, a Licence-to-Occupy is hereby granted to: EMERALD PIG THEATRICAL SOCIETY Incorporation No. S-44084, PO Box 91, Maple Ridge, British Columbia, V2X 7E9 (hereinafter called the "Licencee") to occupy the detached garage located at 23681128th Crescent, Maple Ridge, BC and legally described as: PID 005-137-071, LOT 44 SECTION 28 TOWNSHIP 12 NEW WESTMINSTER DISTRICT PLAN 53482, known as the Davidson's Pool Residence site, and shown outlined in heavy black ink on the sketch plan attached hereto as Schedule "A". This Licence-to-Occupy commences the 5th day of February, 2019 and terminates on the 31st day of December, 2023 with an option to renew for one term of five (5) years. 2. The Licencee covenants and agrees with the City that it will: 2.1 during the entire term hereof, at its sole cost and expense, carry and provide the following insurance with an insurance company satisfactory to the City: (a) Commercial General Liability insurance against claims for personal mJury, death or property damage occurring upon, in or about the Premises or the City's Lands or any portion thereof including personal liability, liability assumed by contract, Licencee's legal liability, and non-owned automobile liability. Such insurance will: i. have a limit of not less than $5,000,000 in respect of any one occurrence; ii. be primary insurance and will not call into contribution any other insurance available to the City, which means that the Licencee's insurance will cover any loss before the City's or other insurance; and iii. provide for cross-liability and severability of interests, which means that the policy applies separately to each insured party; iv. include a clause indicating the City of Maple Ridge as additional named insured; Emerald Pig Theatrical Society Licence Occupy 2019-2023.docx 2 (b) insurance upon the Licencee's property normally located within the Premises, and any property which is repaired at the Licencee's expense under this licence-to-occupy, including stock in trade, inventory, furniture, fittings, improvements, and Licencee's fixtures in an amount equal to the full replacement cost thereof, against at least the perils of fire, sprinkler leakage, theft, vandalism, riot, civil commotion, impact of aircraft, water damage, earthquake, flood, and any perils not mentioned above which are included in normal "all risks" coverage; (c) insurance against all explosion, rupture or failure of boilers, pressure vessels or equipment within or serving the Premises exclusively; (d) such other types of insurance as a prudent Licencee would obtain from tirt1e to time. 2.2 The Licencee will obtain all such insurance in at least those amounts set out in Section 2.1 as it relates to the liability insurance policies, and otherwise in those ~mounts a prudent owner of comparable space in a comparable building in the Greater Vancouver area would obtain and maintain fromtime to time. All such insurance policies will: (a) i.nclude the Licencee and the City with respect to the insurance policy specified in Section 2.1 (a) iv as named insureds; (b) contain a waiver of any right of subrogation or recourse by the Licencee's insurer against the City or its employees, agents, contractors, whether or not any loss is caused by the act, omission or negligence of the City or its employees, agents, contractors; (c) provide that the insurer will give the City 30 days' prior written notice of cancellation, material alteration or lapse of any policy; and (d) provide that such policies will not be invalidated with respect to the interest of the City by reason of any· breach or violation of any warranties, representations, declarations, or conditions contained in the policies. The Licencee will affect all such policies with insurers and upon terms satisfactory to the City. The Licencee will give the City certified copies of its insurance policie_s evidencing au such insurance and its renewal. The Licencee will pay the premium for each policy. If the Licencee fails to obtain or maintain any such insurance, the City may do so as the Licencee's agent and at the Licencee's costs. The Licencee will review all its policies annually to ensure that they are up to date and will obtain and mai.[ltain such other insurance as required by the City from time to time. 2.3 to pay the City the prepaid rent for the Term of $5.00 (the "Rent"), the receipt of which is hereby acknowledged by the City. 2.4 not use the garage building for any purposes other than as arts storage and workshop program use, unless approved in writing by the City; Emerald Pig Theatrical Society Licence Occupy 2019-2023.docx 3 2.5 not carry on, or do, or allow to be carried on, or do, any work, business, occ'upation, act or anything whatever which may become a nuisance or annoyance to the City or the neighbours arid public; 2.6 not assign this Licence without the consent of the City; 2.7 indemnify and save harmless the City from and against any and all manner of actions or causes of action, damages, loss, costs or expenses which it may sustain, incur or be put to by reason of the occupation of the said lands by the Licencee; 2.8 permit representatives of the City to enter at all reasonable times and view the state of repafr of the licenced building and land; 2.9 use the licenced building in an orderly manner and keep and maintain the same in a clean, sanitary and attractive condition at all times to the satisfaction and approval of the City's representative which includes removing garbage, recycling and snow/ice, keeping the premises in an orderly manner and complying with fire and safety practices; 2.10 to pay or cause to be paid any applicable Utility Costs (i.e. b_eat, water, light, electricity) used by the Licencee directly to the caretaker of Davidsons Pool Residence Who is responsible for paying the appropriate Government Body or other utility, agency or company levying such charge at the time any such Utility Cost is due. The Licencee will contribute $10.00 per month towards its basic use of hydro utilities (i.e. light) which will be assessed regularly to ensure fairness to the Licencee and caretaker. Licencee will monitor its use of hydro utilities for equipment (i.e. fans, power tools) and share the information from meter device readings with the caretaker to ensure fair compensation for equipment and any additional usage. Payment will be made directly to the caretaker at the end of each month or through any other arrangements that will be made between these two parties; 2.11 not permit liquor to be consumed on the said building and land unless a properly authorized Liquor Administration Branch temporary permit is first obtained for special functions; 2.12 not destroy, alter or build additions to the existing buildings, or to erect signs, fences or other fixtures on the existing buildings without the written consent of the City's representative; 2.13 in respect of the Licencee's activities on the premises, at its own cost and expense, comply with all applicable municipal, regional, provincial and federal legislative enactments, by-laws, regulations or orders from time to time in force relating to the City, the Licencee, the activities carried out on the premises or any part thereof relating to Hazardous Substances and the protection of the environment and shall immediately give written notice to the City of the occurrence of any event on the premises or the City's buildings and lands or any part thereof constituting an offence thereunder or be in breach thereof and shall riot bring upon the premises, the City's buildings and lands; or any part thereof, or cause or suffer the bringing upon the premises or the City's buildings and lands or any part thereof, any Hazardous Substances. The Licencee, at its own expense, will promptly remove the Hazardous Substances from the premises or the City's lands or any part thereof in a manner which conforms with all Emerald Pig Theatrical Society Licence Occupy 2019-2023.docx 4 applicable municipal, regional, provincial and federal legislative enactments, by-laws, regulations and orders governing the movement of the same; 2.14 abide by and comply with all lawful rules, regulations and bylaws of the City and other governing bodies in any manner affecting the said lands as a result of this Licence; 2.15 to maintain its status as a registered non-profit society for the performing arts in good standing with the Provincial. Registrar of Companies. GENERAL CONDITIONS 3. The City appoints Yvonne Chui, Manager of Arts & Community Connections as its representative for the purposes of communications between the City and the Licencee pursuant to this Licence-to-Occupy agreement. 4. This agreement may not be amended nor modified nor shall any of its terms and conditions be waived except by subsequent agreement in writing executed by both parties. 5. If there is any dispute between the parties to this licence agreement regarding matters relating to this licence-to-occupy, the parties must first attempt to resolve the dispute with the assistance of the City's representative within a reasonable time period. Either party will be given the opportunity to remedy the conflict or situation prior to notice being given to terminate the contract. If this attempt at resolution is unsuccessful the representative shall refer this matter to the Director of Parks and Facilities. All parties hereto agree to abide by whatever conflict resolution process it may institute, and to its eventual outcome. 6. The Licencee shall not have the responsibility nor the right to make major structural repairs. If such repairs are required the City may elect whether to carry them out or not and if it elects not to carry them out this Licence shall be deemed to be terminated. 7. It is understood and agreed that the City does not covenant with the Licencee herein for quiet enjoyment and should the Licencee be disturbed in the peaceful possession and enjoyment of the said property, there shall be no liability on the part of the City to the Licencee herein. 8. It is further understood and agreed that the Licencee shall not be liable to pay any real property taxes which it might otherwise be required by law to pay under the provisions of the Community Charter as an occupier of municipally-owned property. 9. The City shall not be responsible to the Licencee for any defect in or change of conditions affecting the existing building and land, nor for any damage or injury to the existing building and land, to the Licencee or employees of the Licencee, or to merchandise, goods, chattels,· machinery or equipment contained therein howsoever caused. 10. The City's representative shall be permitted to exercise a reasonable amount of control over all activities on the said building and lands and may erect signs to the effect that it is a park or municipal property. 11. If the Licencee does not fully and promptly observe and perform all of the covenants, provisos and conditions in this Licence contained, whether positive or negative, or if the Licencee shall suffer or permit the licenced lands to be charged with any encumbrance, or in case the said land is vacant, unoccupied and unused by the Licencee for a period of three months, or is not, in the Emerald Pig Theatrical Society Licence Occupy 2019-2023.docx 5 opinion of the City being used properly for the benefit of the Licencee or is not being used or operated in a manner deemed by the said City to be satisfactory, the City shall, at its option, give notice in writing to the Licencee setting forth the reason or reasons for the notice. 12. If at any time after 14 days from the giving of the aforesaid notice to the Licencee, the reason for the giving of the notice still exists, or remains unabated, in the sole opinion of the City (whose decision shall be final and binding), the City may give 14 days written notice to the Licencee terminating the Licence and this Licence shall cease and determine and the Licence hereby created shall expire and be at an end notwithstanding anything to the contrary herein contained, and the City may re-enter and take possession of the licenced lands. 13. This Licence may be terminated at any time by the City by giving to the Licencee three (3) months notice in writing, either delivered to the Licencee or mailed addressed to the address given in paragraph 1, and thereupon, after the expiration of such period of notification, this Licencee shall be determined and ended. 14. Notices 14.1 All notices, claims and communications required or permitted to be given shall be in writing and shall be sufficiently given if personally delivered to a responsible officer of the party hereto to whom it is addressed or mailed by prepaid post: (a) in the case of the City of Maple Ridge, to Yvonne Chui, Manager of Arts & Community Connections, City of Maple Ridge 11995 Haney Place, Maple Ridge, B.C. V2X 6A9; (b) in the case of the Licencee, to the President, Ryan Barnes, at the Society's registered office situated at PO Box 91, Maple Ridge, BC, V2X 7E9. or at such other addresses as the parties may from time to time advise the other party hereto in writing. The date of receipt of any notice shall be deemed to be the date of delivery of such notice if served personally, or if mailed as aforesaid on the fifth (5th) day following the date of such mailing. 14.2 In the event of a disruption in postal service, the notice referred to in subsection 14.1 shall be hand delivered and it shall be considered to have been received on the date of such delivery. 15. This contract shall continue on a month to month basis with all terms and conditions attached until both parties enter a new agreement or until written notice or cancellation has been submitted and the appropriate notice period has lapsed. Emerald Pig Theatrical Society Licence Occupy 2019-2023.docx 6 IN WITNESS WHEREOF of the parties hereto have executed this contract as of the day and year first above written. The Corporate Seal of CITY OF MAPLE RIDGE was hereunto affixed in the presence of: Corporate Officer Date: ____________ _ LICENCEE EMERALD PIG THEATRICAL SOCIETY by its authorized signatory: Per: ____________ _ Ryan Barnes, President Date: ____________ _ Emerald Pig Theatrical Society Licence Occupy 2019-2023.docx --'"'T ----------.f 7 SCHEDULE "A" SKETCH PLAN 17-978 'r;!/.;7?',G, §$./.::,p'p7:,?' .'r'Q// Ll'Gyc;/ / . DZ -:J;;;r.s;-FA UG Emerald Pig Theatrical Society Licence Occupy 2019-2023.docx --[ · .. ..... 1. ' . i [~;;; __ MAPLE RIDGE City of Maple Ridge TO: FROM: maple ridge.ca His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer MEETING DATE: February 5, 2019 FILE NO: 2140827 MEETING: COW SUBJECT: Maple Ridge Lapidary Club Lease Agreement EXECUTIVE SUMMARY: The City of Maple Ridge lease agreement with the Maple Ridge Lapidary Club for use of the facility at 23470 Fern Crescent expired on December 31, 2018. It is a two-story detached building next to Maple Ridge Park and adjacent to the Fern Crescent Artist in Residence studio. Since 2002, Club members use the facility to meet, exhibit rocks, gems and mineral collections, create artwork in stone, metal and glass, and provide workshops to other members and the public. This agreement between the Club and City has worked well for many years to support community engagement in the arts. As per the agreement both parties can choose to enter into a new agreement upon expiry of the lease and the Club has requested to execute a lease agreement for another term. RECOMMENDATION: That the Corporate Officer be authorized to execute a Lease Agreement with the Maple Ridge Lapidary Club for a five-year term ending on December 31, 2023. DISCUSSION: a) Background Context: Since 1958, the Lapidary Club has been a family-oriented arts group with members of all ages who express their creativity through the lapidary arts discipline. The Club started as a special interest group which held meetings in private homes, basements and greenhouses. It later grew, becoming a registered non-profit society, and moved its operations into the old ice arena, and finally transitioned to its present location at 23470 Fern Crescent. The Club currently has over 100 members and celebrated its 60th anniversary in 2018. Across Canada the Club has a great reputation and is known to be one of the best lapidary clubs in the country with talented artisans. Lapidary arts are an age-old art form dating back to the Stone Age. Today, lapidary artisans grind, polish, cut and carve stone, minerals, or gemstones into decorative items such as cabochons, sculptures and engraved gems. The Club is very active in organizing the annual Gem Show, and offers educational workshops including conducting regular classes at the ACT Arts Centre and the Lapidary Club site, and providing working studio space and display opportunities. The Club is seeking to collaborate more with the City and Arts Council to offer a wider array of programs and services. As an arts service partner, the Lapidary Club continues to provide quality, affordable programming to the community. Doc # 2140827 Page 1of2 1152 I -. b) Desired Outcome: The desired outcome is to maintain accessible and affordable options for community engagement in arts and culture. c) Strategic Alignment: It is recognized that encouraging residents to develop their creative potential and sense of community through arts and culture aligns with the Corporate Strategic Plan, Parks, Recreation & Culture Master Plan, Culture Plan, Tourism Plan and other key planning documents. d) Citizen/Customer Implications: The Lapidary Club's lease agreement will support the Club in continuing to encourage positive recreational and cultural opportunities for residents, and support the development of an engaged, vibrant, and livable community. e) Business Plan/Financial Implications: It is recommended that the Maple Ridge Lapidary Club continue to be provided with a lease for this building at 23470 Fern Crescent to support their work in providing affordable and accessible artistic programming to the community. The Club's responsibilities outlined in the agreement include the operation, maintenance, repair and renovation of the building. It should be noted, however, that capital infrastructure repairs may be required in the foreseeable future that may exceed the amount of funds the Club is reasonably able to fundraise. Given the age and general condition of the building, significant costs could arise relating to structural or geotechnical work, in which case staff will provide an update to Council with a recommendation prior to proceeding with any major capital work in this regard. CONCLUSION: The Maple Ridge Lapidary Club has offered valuable programs and service to the community, including the provision of much-needed studio space for artists of all ages. As the community grows, the City's agreement with the Club will continue to sustain the development of artistic excellence and vibrancy in Map I Ridge. Prepare V onne Chui nager of Arts & Community Connections fc,{ <~G>Jk-q Reviewed by: Danielle Pope / ~ Director of Recreation & Community Engagement .rovv\ / ~ \ Approved by: KellySwitt, MBA ~ . / General Manager Parks, Recreation & Culture ., ,-<22.-1 hf O[Jcur/ence: Paul Gill, BBA, CPA, CGA / ·· Chief Administrative Officer Attachments: (A) 2019-2023 Lapidary Club Lease Agreement Doc # 2140827 Page 2 of 2 Maple Ridge Lapidary Club Lease THIS INDENTURE is made as of the 5th day of February, 2019, but is effective on the _____ day of , 2019.This LEASE dated as of this 5th day of February 2019. IN PURSUANCE OF THE "LAND TRANSFER FORM ACT, PART 2" BEJWEEN: AND: THE CITY OF MAPLE RIDGE. a municipal corporation, having its place of. business at 11995 Haney Place, Maple Ridge, British Columbia V2X 6A9 (Hereinafter called the "Landlord") OF THE FIRST PART MAPLE RIDGE LAPIDARY CLUB, Incorporation No. S30257, a Society duly incorporated under the laws of the Province of British Columbia, and having its registered office at 23750 Fern Crescent, Maple Ridge, British Columbia V4R 2S4 (Hereinafter called the "Tenant") OF THE SECOND PART WITNESSETH that in consideration of the rents, covenants, conditions, and agreements hereinafter respectively reserved and contained on the part of the Landlord and the Tenant to be respectively paid, kept, observed and performed the Landlord and the Tenant covenant and agree each with the other as follows: 1. Lease of Premises The Landlord does hereby demise and lease unto the Tenant the entire building located at 234 70 Fern Crescent which is situated in the City of Maple Ridge, British Columbia on lands legally described as: PID 005-137-071 Lot 44, Section 28, Township 12, NWD, Plan 53482 (Hereinafter called the "Lands"); And as shown outlined in heavy black ink on the sketch plan attached hereto as Schedule "A" and labelled "detached building" (hereinafter called the "Premises"), for arts and craft workshop purposes. Doc # 2140944, -! • ·, ! ~ ' ----. -2 TO HAVE AND TO HOLD from the Commencement Date of Term (as hereinafter defined) for the term (hereinafter called the "Term") five (5) years thence ensuing, terminating on December 31, 2024 with an option to renew for one term of five (5) years. 2. Definitions For the purposes of this Lease: (a) "Additional Rent" means of sums, other than rent payable pursuant to Section 3, payable by the Tenant as determined in accordance with the provisions of this Lease; (b) "Commencement Date of Term" means the 5th day of February, 2019. 3. Rent The Tenant shall pay the Landlord the prepaid rent for the Term of $5.00 (the "Rent"), the receipt of which is hereby acknowledged by the Landlord. 4. Dispute Resolution Where there is an unresolved dispute arising out of this Lease, the parties shall in good faith attempt to resolve the dispute and if the parties are unable to resolve the dispute within a 10-day period following notification from one party to the other of a dispute then the dispute shall be resolved by arbitration in accordance with the procedures under the Commercial Arbitration Act (British Columbia), or any successor legislation in effect from time to time. 5. Net Lease Unless otherwise expressly stipulated herein to the contrary, it is the intention of this Lease that all expenses, costs, payments and outgoings incurred in respect of the Premises or for any other matter or thing affecting the Premises shall be borne by the Tenant, that the Rent herein shall be free of all abatements, withholding, reduction, release or discharge, set-offs or deductions of any kind or affected by any event, occurrence, circumstance or otherwise and despite any law or statute now or in the future to the contrary, and shall be absolutely net to the Landlord of real property taxes, charges, rates or assessments, expenses, costs, payments or outgoings of every nature arising from or related to the Premises and that the Tenant shall pay or cause to be paid all such taxes, charges, rates, assessments, expenses, costs, payments and outgoings. The Tenant will also pay its costs of carrying out its obligations under this Lease. 6. Entire Agreement No verbal, written, express, or implied representations, warranties, guarantees, covenants or agreements of either the Landlord or the Tenant will survive the signing of this Lease unless they are set out in this Lease. This Lease may not be modified or amended except by an express written agreement, made after the Lease has been executed. 7. Landlord's Representative Doc# 2140944 3 The Landlord will designate a staff liaison from time to time to serve as the Landlord's Representative for the purposes of this Lease. 8. Tenant's Covenants Tfie Tenant covenants and agrees with the Landlord as follows: (a) to use the Premises in accordance with this Lease for the intended purposes as a site for the Tenant's lapidary arts and craft programs and activities including related workshops, presentations, community arts gatherings, and events and for no other purpose save and except that which may be approved by the Landlord from time to time. The Club will establish operating policies and procedures for its operations in line with its business plan in accordance with the Landlord's rules and regulations set out in Schedule "B", and for no other purposes whatsoever; (b) to provide lapidary arts and craft programs and services to the community which will be functioning primarily within the City of Maple Ridge's geographic area of jurisdiction, within the limits of available resources; (c) to maintain its status as a registered non-profit society in good standing with the Provincial Registrar of Companies; (d) to maintain an open membership, at reasonable costs which will ensure all citizens of Maple Ridge may become members of the society; (e) to provide the Landlord with advance notice and copies of all changes to the Society's Constitution or Bylaws; (f) to provide the Landlord with copies of the Society's financial statements in each year of the Term, as soon as such statements of the previous year have been approved by the Society's board of directors, understanding that the Landlord will have the option to conduct a financial audit at the Landlord's discretion; (g) to provide the Landlord with an annual report each year detailing the activities on the Premises during the previous calendar year and such report to be delivered no later than two weeks after the annual general meeting in each year which will be to the satisfaction of the Landlord; (h) to pay or cause to be paid all Utility Costs (e.g. heat, water, phone, internet, garbage and recycling), Tenant's Taxes, Goods and Services Tax and Social Services Tax and Operating Expenses directly to the Government Body or other utility, agency or company levying such charge at the time any such Utility Cost, Tax or Operating Expense is due or as the Landlord may direct, and provide the Landlord with proof of,payment on demand. If the Tenant fails to pay such amounts, the Landlord may, but is not obliged to, pay such amount and the Tenant shall pay to the Landlord the amount of any such payment as Additional Rent; (i) to acknowledge and agree that it is solely responsible for the payment of all taxes including property taxes and assessments levied against the Premises during the Term and which may Doc # 2140944 4 hereafter be levied, imposed, rated, or assessed by any lawful authority relating to or in respect of the business or other activities carried on by the Tenant; U) the Tenant may in each year apply to the Landlord for an exemption from taxation in accordance with the Local Government Act provisions in force from time to time, and may apply for financial assistance from the Landlord. However, the Tenant acknowledges that such grants and exemptions are within the sole discretion of the Landlord and cannot in any way be guaranteed or relied upon; (k) to heat the Premises as necessary to prevent damage from frost at the Tenant's expense; (I) not to display any sign of any kind anywhere outside the Premises, or within the Premises so as to be visible from the outside of the Premises, without first obtaining the approval of the Landlord as to design, size and location, such approval not to be unreasonably withheld; (m) to maximize the use of the Premises for the intended purposes ensuring that no request to use the Premises by another bona fide non-profit society or the Landlord is refused if the time and facilities are available for such use; (n) to observe and cause its employees, invitees and others over whom the Tenant can reasonably be expected to exercise control to observe the Rules and Regulations set out in Schedule "B", and such further and other rules and regulations of the Landlord, acting reasonably after consultation with the Tenant, and all such rules and regulations shall be deemed to be incorporated into and form part of this Lease; ( o) to acknowledge that the Landlord has given no representations or warranties with respect to the Premises, including without limitation with respect to the suitability of the Premises for the Tenant's intended use and the condition of the Premises; (p) to have the power and capacity to enter into and carry out the obligations under this Lease and has undertaken all necessary corporate approvals to enter into and carry out this Lease. 9. Possession and Use of Premises -, The Tenant will: (a) take occupancy of the Premises on the Commencement Date, and at the request of the Landlord, sign an acknowledgment as to the Commencement Date; (b) manage and operate the Premises for lapidary arts and craft programs and services use in accordance with the terms herein; (c) not allow anyone except for its employees, clients and other persons lawfully having business with the Tenant, or permitted sub-tenants, to use or occupy the Premises; (d) use the Premises only for use as a craft workshop and studio for lapidary programs and services; Doc # 2140944 • I 5 ( e) not let the Premises remain vacant for more than five consecutive days; (f) not cause or permit any waste, damage, spoil, destruction, or injury to the Premises or to the surrounding Land; (g) not let the Premises become untidy or unsightly, and at the end of each day leave them in such condition that they are clean, sanitary and tidy, to a standard befitting public facilities used for a similar purpose; (h) not to cause, maintain or permit anything that may be or become a nuisance or annoyance in, on or from the Premises to the owners or occupiers of adjoining lands or to the public, including by the accumulation of rubbish, or unused personal property of any kind; (i) in respect of the Tenant's activities on the Premises, at its own cost and expense, comply with all applicable municipal, regional, provincial and federal legislative enactments, by-laws, regulations or orders from time to time in force relating to the Landlord, the Tenant, the activities carried out on the Premises or any part thereof relating to Hazardous Substances and the protection of the environment and shall immediately give written notice to the Landlord of the occurrence of any event on the Premises or the Landlord's Lands or any part thereof constituting an offence thereunder or be in breach thereof and shall not bring upon the Premises, the Landlord's Lands, or any part thereof, or cause or suffer the bringing upon the Premises or the Landlord's Lands or any part thereof, any Hazardous Substances and, if at any time, notwithstanding the foregoing covenants of the Tenant; Doc # 2140944 · i. there are any Hazardous Substances upon the Premises or the Landlord's Lands or a part thereof as a result of the Tenant's use, occupation of or activities on the (' Premises; ii. there is an occurrence of any event on the Premises or the Landlord's Lands or any part thereof arising from the Tenant's activities, operations, use or occupation of or on the Premises constituting an offence under or a breach of any applicable municipal, regional, provincial and federal legislative enactments, by-laws, regulations and orders from time to time in force relating to Hazardous Substances; the Tenant shall, at its own expense: i. immediately give the Landlord notice to that effect and thereafter give the Landlord from time to time written notice of the extent and nature of the Tenant's compliance with the following provisions of this section; ii. promptly remove the Hazardous Substances from the Premises or the Landlord's Lands or any part thereof in a manner which conforms witn all applicable municipal, regional, provincial and federal legislative enactments, by-laws, regulations and orders governing the movement of the same; and iii. if requested by the Landlord, obtain at the Tenant's cost and expense from an independent consultant designated or approved by the Landlord, verification of the complete and proper removal of the Hazardous Substances from the Premises or 6 the Landlord's Lands, or any part thereof or, if such is not the case, reporting as to the extent and nature of any failure to comply with the foregoing provisions of this section; U) at the Tenant's own expense, remedy any damage to the Premises or to the Landlord's Lands where damage arises from the Tenant's activities, use, occupation or operation of or on the Premises; (k) if any Government Body having jurisdiction shall require the clean-up of any Hazardous Substances held, released, spilled, abandoned or placed upon the Premises or the Landlord's Lands or any part thereof or released into the environment from the Premises or the Landlord's Lands or any part thereof during the Term by the Tenant or arising from the Tenant's use and occupation of, and operations and activities on the Premises, then the Tenant shall, at its own expense, prepare all necessary studies, plans and proposals and submit the same for approval, provide all bonds and other security required by that Government Body having jurisdiction and carry out the work and shall keep the Landlord fully informed and provide to the Landlord full information with respect to proposed plans and comply with the Landlord's requirements with respect to such plans. The Tenant agrees that if the Landlord determines, in its sole discretion, that the Landlord, its property or its reputation is placed in any jeopardy by the requirement for any such work, the Landlord may itself undertake such work or any part thereof at the cost and expense of the Tenant; (I) provide authorizations to permit the Landlord to make enquiries from time to time of any Government Body with respect to the Tenant's compliance with any and all laws and regulations pertaining to the Tenant, the Tenant's activities on the Premises or the Landlord's Lands or any part thereof including without limitation all applicable municipal, regional, provincial and federal legislative enactments, by-laws, regulations and orders pertaining to Hazardous Substances and the protection of the environment; and the Tenant covenants and agrees that the Tenant will from time to time provide to the Landlord such written authorization as the Landlord may require in order to facilitate the obtaining of such. information; (m) permit the Landlord at any time and from time to time to inspect the Tenant's property and equipment used by the Tenant upon the Premises or the Landlord's Lands or any part thereof and the Tenant's records relating thereto for the purpose of identifying the existence or absence of any Hazardous Substances and the Tenant shall assist the Landlord in so doing; (n) if the Tenant shall bring or create upon the Premises or the Landlord's Lands any Hazardous Substances or suffer the bringing or creation upon the Premises or the Landlord's Lands of any Hazardous Substances or if the Tenant shall cause there to be any Hazardous Substances upon the Premises or the Landlord's Lands, then, notwithstanding any rule of law or equity to the contrary such Hazardous Substances shall be and remain the sole and exclusive property of the Tenant and .5hall not become the property of the Landlord and notwithstanding the degree of affixation of the Hazardous Substances or the goods containing the Hazardous substances to the Premises. or the Landlord's Lands and notwithstanding the expiry or earlier termination of this Lease; Doc # 2140944 I ', (o) 7 the obligations of the Tenant in subsections 9(g), 9(h), 9(i), 90), 9(1), and 9(n) inclusive shall survive the end of the Term. 10. Complying with Laws (a) The Tenant covenants to obtain and maintain all required licences, permits and consents and shall competently and faithfully observe and comply with all laws, by-laws and lawful orders which touch and concern the Premises or the Landlord's Lands or any part thereof or the Tenant's activities within the Premises or the Landlord's Lands or any part thereof. (b) Without derogating from the generality of the foregoing, the Tenant covenants that, throughout the Term, the Tenant will comply and abide by all municipal, regional, provincial and federal legislative enactments, by-laws, regulations, orders and any municipal conversion guidelines which relate to the Premises, or to the equipment, maintenance, operation, occupation, or to the construction of the Premises and the making of any repairs, replacements, alterations, additions, changes, substitutions or improvements of or to the Premises or any part thereof. 11. Tenant's Quiet Enjoyment If the Tenant duly and punctually pays the Rent and complies with its obligations, the Tenant will be entitled to peaceably possess and enjoy the Premises during the Term. 12. Additional Easements -Landlord's Lands The Tenant acknowledges and agrees that the Landlord may grant or allow easements, statutory rights of way, licenses, or other agreements for access purposes or to provide for services and facilities in connection with the Landlord's Lands, and agrees that the Tenant's rights under this Lease shall be subject to any such easements, statutory rights of way, licenses, or other agreements and notwithstanding any terms of this Lease hereunder the Landlord may enter into such agreements and grant such rights. 13. Dispositions 13.1 Assigning and Sub-Letting The Tenant will not assign this Lease or sub-let or part with possession of the whole or any part of the Premises for the whole or any part of the Term without the written consent of the Landlord, which consent shall be in the sole and unfettered discretion of the Landlord, provided that the Tenant may allow a portion or all of the Premises to be used and occupied under license to third parties from time to time for periods of time not exceeding seven (7) consecutive days. 13.2 Landlord's Assignment Doc # 2140944 The Tenant acknowledges and agrees that the Landlord may assign, sell, transfer, lease, mortgage, encumber or otherwise deal with its interest in the Premises or any portion thereof, or any interest of the Landlord therein, in every case without the consent of the 8 Tenant. 14. Repairs, Renovations, Damage 14.1 Tenant's Repairs and Maintenance The Tenant will keep the Premises in a good and reasonable state of repair and maintenance as a prudent and reputable long term tenant. The Tenant will also keep the Premises in good and reasonable repair, reasonable wear and tear excepted. The Tenant will keep the Premises, its Leasehold Improvements and its fixtures in good repair and in a clean and safe condition, and shall be responsible for all equipment and facility operating, servicing and preventative maintenance, painting, snow removal and repairs, including without limitation all maintenance, replacement and repairs) to the structural, electrical, plumbing, heating, roofing, air conditioning, machinery, equipment, facilities and fixtures to a standard befitting public facilities used for a similar purpose, at the Tenant's sole expense. If during the Term the Tenant defaults in its obligations to maintain the Premises and .all Improvements, the Landlord may give written notice specifying the respect in which such maintenance is deficient, and the Tenant shall, within fifteen (15) days of such notice, remedy the default specified in the notice and where the Tenant has not commenced, or having commenced, is not diligently completing the remedying of such default or if the maintenance is not satisfactory to the Landlord, the Landlord may enter upon the Premises and perform such maintenance as is in the Landlord's opinion required, at the sole cost and expense of the Tenant, plus such additional charge as may then be applicable in accordance with the policies of the Landlord for administration and overhead, provided that nothing in this section requires the Landlord to perform any maintenance during the Term. 14.2 Inspection and Access With 72 hours advance notice to the tenant, the Landlord's representatives may enter the Premises from time to time and at all reasonable times, and at any time during any emergency, to: (a) inspect or supervise repair, maintenance, or renovation; (b) do its own repairs, maintenance, or renovations; and (c) gain access to utilities and services (including under floor or overhead ducts and access panels). 14.3 Renovations Doc # 2140944 . The Tenant will not modify, construct, install, or alter the Premises without the Landlord's prior written consent. When requesting that consent, the Tenant will give the Landlord a copy of reasonably detailed drawings and specifications for the proposed work and names of contractors and subcontractors who will perform such work. The Tenant will do such approved work at its sole cost and expense in a good and workmanlike manner, in accordance with the drawings and specifications the Landlord has approved, and in 9 accordance with the Landlord's reasonable requirements. The Tenant will use contractors and subcontractors to whom the Landlord has consented, except that the Tenant may use its own employees provided such employees carry out such construction, installation or alteration in accordance with all manufacturers or equipment suppliers requirements and industry standards and subject to the foregoing, the Landlord may designate the contractors, and subcontractors to be used for mechanical, structural, or electrical design and work. The Landlord's reasonable costs of providing consent, inspection, and supervision with respect to any such work are to be paid for by the Tenant as Additional Rent. Upon completing any work, the Tenant will deliver to the Landlord a full set of as-built drawings which the Landlord may keep. 14.4 Liens In connection with all labour performed on, or materials supplied to the Premises or the Landlord's Lands, the Tenant shall comply with all the provisions of the Builders Lien Act (British Columbia) and other statutes from time to time applicable thereto (including any provision requiring or enabling the retention of portions of any sums payable by way of holdbacks) and, pursuant to the Builders Lien Act or such other statutes, shall post and keep posted and registered notices pursuant to the Builders Lien Act and in respect of the posted notices in at least two conspicuous places, on the Premises or the Landlord's Lands obvious to workmen, material men, contractors and subcontractors, from the date of commencement of any construction until the date that is 45 Days next following the date on which the architect certifies that the improvements to the Premises or the Landlord's Lands are substantially completed, stating that the Landlord will not be responsible for the improvements. Notwithstanding the foregoing, the Landlord reserves the right through the Term to enter upon the Premises at the Landlord's option for the purpose of posting and maintaining such notices. The Tenant and those claiming through the Tenant shall not remove, deface or obscure such notices. 14.5 Tenant to Discharge Lien If and whenever any builders liens or other lien for work, labour, services or materials supplied to or for the Tenant or for the cost of which''the Tenant may be in any way liable, or claims therefore shall arise or be filed, the Tenant shall within 15 days after receipt of notice thereof procure the discharge thereof, including any certificate of pending litigation registered in respect of any lien, by payment or giving security or in such other manner as may be required or permitted by law. 14.6 Tenant to Reimburse Landlord The Tenant will reimburse the Landlord for all costs of the Landlord arising out of or in any way connected with section 14.1 or 14.3 or any builder's lien or other lien arising as a result of any activity of the Tenant under this Lease or on the Premises or the Landlord's Lands. 14.7 Tenant's Negligence and Liability Doc # 2140944 Notwithstanding section 14.1, if any part of the Premises or the Landlord's Lands, including utilities systems, needs repair or replacement by reason of the fault, omission or negligence 10 of the Tenant or its employees, contractors, invitees or licensees, the Tenant will be responsible for repair and restoration thereof at its own expense therefore and for any resulting or consequential injury, loss or damage whether or not such repair or replacement is covered by the Landlord. 14.8 · Damage or Destruction In the event of any substantial damage or destruction to the Premises, the Landlord may in its discretion, terminate this Lease without compensation to the Tenant. 15. Surrendering Premises and Removing Fixtures 15.1 Surrender At the end of the Term or earlier termination of this Lease, the Tenant will surrender possession of the Premises and the Tenant's Leasehold Improvements to the Landlord, without compensation, in the condition in which the Tenant was obliged to keep them during the Term. The Tenant's Leasehold Improvements will remain the Landlord's property, except for those which the Tenant is obliged to remove under Section 15.2. 15.2 Removal of Fixtures During the Term, the Tenant will not remove from the Premises its Leasehold Improvements, trade fixtures, furniture or equipment, except for furniture and equipment which, in the normal course of its business, is no longer needed or is being replaced by furniture or equipment of equal or better quality. 15.3 Survival The Tenant's obligations in this Section 15 will survive the end of the Term. 16. Liability-Indemnification and Insurance 16.1 Limitation of Landlord's Liability Doc # 2140944 The Landlord will not be liable for any bodily injury or death of, or loss or damage to any property belonging to, the Tenant or its employees, contractors, invitees, or licensees or any other person in or about the Premises, the Landlord's Lands or any part thereof unless resulting from the Landlord's gross negligence, but in no event will the Landlord be liable for any damage caused by smoke, steam, water, ice, rain, snow, or fumes which may leak into, issue or flow from any part of the Premises, the Landlord's Lands or any part thereof or from the plumbing works, or from any other place, or caused by the condition or arrangement of any wiring. The Tenant shall not be entitled to any abatement of Rent in respect of any such loss, damage, injury, f<;1ilure or interruption of service nor shall the same constitute an eviction. I -• I -• 11 16.2 Indemnification -General The Tenant will release, indemnify, defend and save harmless the Landlord, its elected officials, officers, employees, agents and contractors from and against any and all losses, demands, builders liens, liabilities, damages, costs, expenses, indirect or consequential damages (including loss of profits and loss of use and damage arising out of delays), causes of actions, actions, claims, suits and judgments including_all costs of defending or denying the same (including all legal fees on a solicitor and own client basis), which the Landlord may incur or suffer or be put to by reason of or in connection with or arising from the Tenant's activities on the Premises or the Landlord's Lands, this Lease or the use and occupation of the Premises or the Landlord's Lands, including without limitation: (a) any breach, violation or non-performance by the Tenant of any obligation contained in this Lease to be observed or performed by the Tenant; (b) any damage to the property of the Tenant, any sub-tenant, licensee, or any person claiming through or under the Tenant or any sub-tenant or licensee, or any of them, or damage to any other property howsoever occasioned by the condition, use, occupation, repair or maintenance of the Premises; (c) any injury to any person, including death, resulting at any time therefrom, occurring in or about the Premises or the Landlord's Lands; (d) any wrongful or unlawful act or neglect of the Tenant, its invitees and licensees, in and about the Premises or the Landlord's Lands; (e) the Premises or the Landlord's Lands or any portion thereof not being suitable for use by the Tenant; (f) any release or alleged release of any Hazardous Substances at or from the Premises for the Landlord's Lands arising or resulting from or in relation to any act or omission or of the use of occupation of the Premises by the Tenant or any person for whom in law the Tenant is responsible; (g) the need to take any remedial action and the taking of such action as a result of Hazardous Substances on the Premises or the Landlord's Lands or any portion thereof; or (h) any injury to any person (including death), property damage or other loss or damage including damage to property outside the Premises or the Landlord's Lands or any portion thereof, arising out of or in any way connected with the manufacture, storage, transportation, handling or discharge of Hazardous Substances on or from the Premises. 16.3 Survival of Indemnities Doc # 2140944 The obligations of the Tenant to indemnify the Landlord shall apply and continue notwithstanding the end of the Term, any termination of this Lease or breach of this Lease by • J __ 12 the Landlord, or negligence on the part of the Landlord, its elected officials, officers, servants, agents, employers, contractors and subcontractors anything in this Lease to the contrary notwithstanding. 16.4 Tenant's Insurance The Tenant will obtain and maintain in good standing: (a) Commercial General Liability insurance against claims for personal injury, death or property damage occurring upqn, in or about the Premises or the Landlord's Lands or any portion thereof including personal liability, liability assumed by contract, Tenant's legal liability, and non-owned automobile liability. Such insurance will: (i) have a limit of not less than $5,000,000 in respect of any one occurrence; (ii) be primary insurance and will not call into contribution any other insurance available to the Landlord, which means that the Tenant's insurance will cover any loss before the Landlord's or other insurance; and (iii) provide for cross-liability and severability of interests, which means that the policy applies separately to each insured party; (b) insurance upon the Tenant's property normally located within the Premises, and any property which is repaired at the Tenant's expense under this Lease, including stock in trade, inventory, furniture, fittings, Leasehold Improvements, and Tenant's fixtures in an amount equal to the full replacement cost thereof, against at least the perils of fire, sprinkler leakage, theft, vandalism, riot, civil commotion, impact of aircraft, water damage, earthquake, flood, and any perils not mentioned above which are included in normal "all risks" coverage; (c) insurance against all explosion, rupture or failure of boilers, pressure vessels or equipment within or serving the Premises exclusively; (d) such other types of insurance as a prudent tenant would obtain from time to time. 16.5 The Tenant will obtain all such insurance in at least those amounts set out in Section 16.4 (a) to (d) as it relates to the liability insurance policies, and otherwise in those amounts a prudent owner of comparable space in a comparable building in the Greater Vancouver area would obtain and maintain from time to time. All such insurance policies will: Doc # 2140944 (a) include the Tenant and the Landlord (City of Maple Ridge) with respect to the insurance policy specified in Section 16.4(a) as named insured; . (b) contain a waiver of any right of subrogation or recourse by the Tenant's insurer against the Landlord or its employees, agents, contractors, whether or not any loss is caused by the act, omission or negligence of the Landlord or its employees, agents, contractors; 13 (c) provide that the insurer will give the Landlord 30 days' prior written notice of cancellation, material alteration or lapse of any policy; and (d) provide that such policies will not be invalidated with respect to the interest of the Landlord by reason of any breach or violation of any warranties, representations, declarations, or conditions contained in the policies. The Tenant will effect all such policies with insurers and upon terms satisfactory to the Landlord. The Tenant will give the Landlord certified copies of its insurance policies evidencing all such insurance and its renewal. The Tenant will pay the premium for each policy. If the Tenant fails to obtain or maintain any such insurance, the Landlord may do so as the Tenant's agent and at the Tenant's costs. The Tenant will review all its policies annually to ensure that they are up to date and will obtain and maintain such other insurance as required by the Landlord from time to time. 16.6 Landlord's Insurance The Landlord will take out and maintain property insurance on the Premises in the amounts, for the perils and on the terms and conditions that it insures its other buildings and property. 2. PERFORMANCE OF TENANT'S COVENANTS, DEFAULT, BANKRUPTCY AND TERMINATION 17 .1 Landlord May Perform Covenants If the Tenant defaults in complying with any of its obligations under this Lease, the Landlord, in addition to its other rights and remedies under this Lease or at law or at equity, may remedy or attempt to remedy any such default and for such purpose may enter the Premises. No such entry will be deemed to be a re-entry or trespass. The Tenant will promptly pay the Landlord on demand for the Landlord's costs, charges and expenses of so remedying or attempting to remedy together with any interest thereon. Except for the Landlord's intentional acts or negligence, the Landlord will not be liable to the Tenant for any aGt or omission in so remedying or attempting to remedy. No notice of the Landlord's intention to perform such covenant need be given to the Tenant except if and to the extent any provision of this Lease expressly requires that notice be given in the circumstances. 17.2 Right of Re-Entry on Default or Termination Doc# 2140944 (a) If and whenever: (i) the Tenant fails to pay any Rent after it is due and after five Days' notice of late Rent from the Landlord; or (ii) the Tenant defaults in observing or performing any of its obligations and fails to cure that default within 30 days after the Landlord gives the Tenant notice specifying the nature of the default, or no time for cure in the event of emergency circumstances, or where the Tenant has failed to keep in force the required insurance, or where the default is not curable; (iii) the Tenant ceases to be or operate as a not-for-profit entity; 14 (iv) this Lease is terminated under any provision hereof; (v) the Landlord has become entitled to terminate this Lease; or (vi) the Tenant abandons the Premises or any part thereof, then, in each and every such case, it shall be lawful for the Landlord at any time thereafter without notice or demand, with or without process of law and by forced entry if necessary, to enter into and upon the Premises or any part thereof in the name of the whole, and to terminate this Lease to repossess· the Premises and enjoy as of its former estate, despite anything in this Lease to the contrary. If the Landlord terminates this Lease pursuant to this Section 17 .2 or otherwise as a result of default of the Tenant, the Tenant shall be liable to the Landlord for the amounts payable pursuant to Section 17.10. (b) Any party may terminate this Agreement upon giving 180 days notice in writing to all parties of its intention to do so, at the address or addresses of the parties first above set out or at such address or addresses as the parties may advise each other in writing from time to time. At the end of the notice period, the Tenant shall immediately cease all use and occupation of the Premises and shall vacate and deliver up possession of the Premises and the Landlord may forthwith re-enter the Premises and repossess and enjoy the same. The Tenant may terminate the lease with 180 days notice or in the event that the Premises be deemed structurally, mechanically or otherwise unfit for occupation, the Tenant may terminate upon 48 hours notice. 17.3 Termination and Re-Entry If the Landlord is entitled to re-enter the Premises under this Lease or at law or at equity, the Landlord, in addition to its other rights and remedies, may terminate this Lease forthwith by leaving notice of such termination in the Premises. 17.4 Re-Letting If the Landlord is entitled to re-enter the Premises under this Lease or at law or at equity, the Tenant shall immediately vacate and surrender the Premises and all rights of the Tenant under this Lease to the Landlord and the Landlord, in addition to its other rights and remedies, may enter the Premises, as the Tenant's agent, and re-let them and receive the rent from that re-letting, and, as the Tenant's agent, take possession of any personal property in the Premises, or any place to which it has been removed, and sell it at public or private sale without notice to the Tenant, and the Landlord shall retain the proceeds and any basic rent or additional rent received from the re-letting, without prejudice to any amounts due and owing by the Tenant hereunder, all on whatever terms the Landlord may deem appropriate. 17 .5 Method and Waiver on Re-Entry If the Landlord re-enters the Premises then, in addition to its other rights and remedies, it Doc # 2140944 15 may expel the Tenant and those claiming through or under the Tenant, remoye any property in the Premises, and force or change the locks, without being guilty of trespass. The Tenant waives and renounces the benefit of any present or future law requiring the Landlord to serve notice or begin legal action in order to re-enter. 17 .6 Bankruptcy or Insolvency If the Term shall at any time be seized or taken in execution by any creditor of the Tenant, or if the Tenant shall make a general assignment for the benefit of creditors, or if it is dissolved, cancelled or wound up under the Society Act (British Columbia), or if it is struck from the register of societies by the British Columbia Corporate Registry, or be adjudicated a bankrupt or insolvent, or shall consent to the institution of bankruptcy or insolvency proceedings against it, or shall file an application or petition or answer or consent, seeking re-organization-or re-adjustment of the Tenant under the. Bankruptcy and Insolvency Act or any law of Canada or any province thereof relating to bankruptcy or insolvency, or shall consent to the filing of any such application or petition, or shall consent to the appointment of a receiver, or if the Tenant or its officials or officers shall pass any resolution authorizing the dissolution or winding-up of the Tenant, or if a receiver, interim receiver, trustee or liquidator of all or any part of the property of the Tenant shall be appointed or applied for by the Tenant, or if a judgment, decree or order shall be entered by a court of competent jurisdiction adjudging the Tenant as bankrupt or insolvent or subject to the provisions of the Bankruptcy and Insolvency Act or determining the proceedings for reorganization, arrangement, adjustment, composition, liquidation, dissolution or winding-up or any similar relief under the Bankruptcy ancl-Insolvency Act or any law of Canada or any province thereof relating to bankruptcy or insolvency have been properly instituted, then this Lease shall at the option of the Landlord immediately become terminated. 17. 7 Distress The Tenant waives and renounces the benefit of any present or future law taking away or limiting the Landlord's right_ of distress, and agrees that none of the Tenant's personal property will be exempt from levy by distress for Rent in arrears. 17.8 Cumulative Remedies The remedies of the Landlord specified in this Lease are cumulative and are in addition to any remedies of the Landlord at law or equity. No remedy shall be deemed to be exclusive, and the Landlord may from time to time have recourse to one or more or all of the available remedies specified herein or at law or equity. In addition to any other remedies provided 1n this Lease, the Landlord shall be entitled to restrain by injunction any violation or attempted or threatened violation by the Tenant of any of the covenants or agreements hereof. 17.9 Waiver and Condoning Doc # 2140944 The failure of the Landlord to insist upon the strict performance of any covenant or agreement of this Lease shall not waive such covenant or agreement, and the waiver by the Landlord of any breach of any covenant or agreement of this Lease shall not waive such covenant or agreement in respect of any other breach. The receipt and acceptance by the 16 Landlord of Rent or other monies due hereunder with knowledge of any breach of any covenant or agreement by the Tenant shall not waive such breach. No waiver by the Landlord shall be effective unless made in writing. 17.10 Legal Fees If the Landlord exercises any of its rights or remedies as a result of the default, the Tenant will pay the Landlord's reasonable costs and out-of-pocket expenses of so exercising, including complete legal costs. 3. GENERAL PROVISIONS 18.1 Events of Delay If either the Landlord or the Tenant is unable to provide any service, utility, work, or repair by reason of an Event of Delay not the fault of the party delayed, the time for performing the obligation shall be extended by that period of time which is equal to length of the delay, but this shall not operate to excuse the Tenant or the Landlord from the prompt payment of any amount required under the Lease. The Landlord or the Tenant, as the case may be, will use all reasonable efforts to overcome any such Event of Delay. Neither the Landlord nor the Tenant will be entitled to compensation for any inconvenience, nuisance, or discomfort caused by such an Event of Delay, or to cancel this Lease. 18.2 Overholding This Lease will terminate at the end of the Term without notice or demand. If the Tenant stays in the Premises after the end of the Term without objection by the Landlord and without a further written agreement with the Landlord, such holding over will not constitute a renewal of this Lease. In such case, the Landlord, at its option, may elect to treat the Tenant as one who has not vacated at the end of the Term and to exercise all its remedies in that situation, or may elect to construe such holding over as a tenancy from month to month subject to all the terms of this Lease, except: (a) for Term; (b) basic rent which will be equal to two times the Basic Rent payable in advance in monthly installments on the first day of each month; and (c) that there will be no inducements or allowances, renewal rights, rent abatements, rights of refusal, rights to additional space or other like concessions or rights. This provision shall not authorize the Tenant to overhold where the Landlord has objected. 18.3 Exhibiting Premises Doc # 2140944 The Landlord, during normal business hours, may exhibit the Premises to prospective tenants during the last six (6) months of the Term and, at all reasonable times, to -the Landlord's prospective purchasers and lenders, but, in doing, will disturb the Tenant as little 17 as possible. 18.4 Subordination This Lease and the Tenant's rights will be subordinated and postponed to all mortgages and other financial charges which now or hereafter charge the Premises, and to all renewals, modifications, consolidations, replacements, or extensions of same, notwithstanding the respective dates of execution or registration. The Tenant, at the Landlord's cost, will execute any instrument confirming such subordination and postponement. 18.5 Certificates The Landlord and the Tenant agree that at any time and from time to time upon not less than thirty (30) days prior request by the other party, each will execute, acknowledge and deliver to the other a statement in writing certifying: (a) that this Lease is unmodified and in full force and effect or if there have been modifications that the same are in full force and effect as modified and identifying the modifications; (b) the dates to which the Rent and other charges have been paid and the request shall specify the charges in respect of which such information is required; (c) that, so far as the maker of the statement knows, without having conducted any searches or made any particular enquiries, the party who requests the statement is not in default under any provisions of this Lease; or, if in default, the particulars thereof; and ( d) any other reasonable information which is requested. 18.6 Attornment Doc # 2140944 If any person shall through the Landlord succeed to the rights of the Landlord under this Lease or to ownership of the Premises, whether through possession or foreclosure or the delivery of a transfer of the Premises then, upon the request of the party succeeding to the Landlord's rights hereunder, the Tenant shall attorn to and recognize the Landlord's mortgagee or other party as the landlord of the Tenant under this Lease, and shall promptly execute and deliver any instrument that such party may reasonably request to evidence the attornment. In the event of any other transfer of the interest of the Landlord hereunder, upon the written request of the transferee and the Landlord, the Tenant shall attorn to and recognize the transferee as the landlord of the Tenant under this Lease and shall promptly execute and deliver any instrument that the transferee and Landlord may reasonably request to evidence the attornment provided that the transferee agrees with the Tenant to become the landlord hereunder and to assume the obligations of the Landlord hereunder that are to be performed after the transfer. 18 18. 7 Notices Any notice, request, or demand required or permitted to be given must be in writing and will be sufficiently given if personally served or mailed by prepaid registered post as follows: (a) to the Landlord: City of Maple Ridge 11995 Haney Place Maple Ridge, British Columbia V2X 6A9 Attention: Manager of Arts & Community Connections (b) to the Tenant: The Maple Ridge Lapidary Club P.O. Box 142 Maple Ridge, British Columbia V2X 7E9 Attention: The President Any notice, request, or demand will be presumed, if mailed, to have been received five (5) business days after the day on which it is mailed, if delivered, upon receipt, except that if, between the time of mailing and actual receipt, there is an actual or reasonable, anticipated mail strike, slowdown, or labour dispute which might affect delivery, the notice will be effective only if actually delivered. Either the Landlord or Tenant will give notice to the other changing its address for service. 18.8 Time of Essence Time will be of the essence of this Lease, save as herein otherwise provided. 18.9 Registration This Lease must not be registered in the Land Title Office. 18.10 Liability Doc # 2140944 If two or more persons, corporations, partnerships, or other business associations execute this Lease as Tenant the liability of each to observe or perform the Tenant's obligations will be deemed to be joint and several. If the Tenant or covenanter, as the case may be, named in this Lease is a partnership or other business association, the members of which by law are subject to personal liability, the liability of each such member will be deemed to be joint and several. The Tenant will cause the Tenant's employees, invitees, licensees, and other persons over whom the Tenant may reasonably be expected to exercise control to comply with the Tenant's obligations under this Lease, and any failure to comply will be deemed to be a default by the Tenant. The Tenant will be liable to the Landlord for the negligent or willful acts or omissions or any such employees, invitees, licensees, or other persons over whom the Tenant may reasonably be expected to exercise control. 19 18.11 Binding Effect It is further agreed and declared by the Landlord and the Tenant that this Lease shall extend to, be binding upon and enure to the benefit of the Landlord and the Tenant and each of their successors and permitted assigns. IN WITNESS WHEREOF the parties hereto have duly executed this Lease on the dates set out below. THE CORPORATE SEAL OF THE LANDLORD was hereunto affixed in the presence of: Corporate Officer Date: _________________ _ THE CORPORATE SEAL OF THE TENANT was hereunto affixed in the presence of: Signature Name & Title Signature Name & Title Date: _________________ _ Doc # 2140944 Doc # 2140944 20 SCHEDULE "A" SKETCH PLAN / j I -7' !/ / ......... ,--_ __,,,/ ---i ·-· _j / l ,/ ) I ' I / l / ~··:----/ _______ J_ ~ !1~.f l ~ '-1 ~ ~!l :~ ]~ : ~-. 21 SCHEDULE "B" RULES AND REGULATIONS The Tenant shall observe the following Rules and Regulations (as amended, modified or supplemented from time to time by the Landlord after consultation with the Tenant and acting reasonably as provided 1n the Lease): 1. The Tenant shall not use or permit the use of the Premises in such manner as to create any objectionable noises or fumes. 2. The Tenant shall not abuse, misuse or damage the Premises or any of the improvements or facilities therein, and in particular shall not deposit rubbish in any plumbing apparatus or use it for other than purposes for which it is intended. 3. The Tenant shall not permit access to main header ducts, janitors and electrical closets and other necessary means of access to mechanical, electrical and other facilities to be obstructed by the placement of furniture or otherwise. The Tenant shall not place any additional locks or other security devices upon any doors of the Premises without immediately notifying the Landlord and subject to any conditions imposed by the Landlord for the maintenance of necessary access. 4. The foregoing Rules and Regulations, as from time to time amended, may be waived in whole or in part with respect to the Premises without waiving them as to future application to the Premises, and the imposition of such Rules and Regulations shall not create or imply any obligation of the Landlord to enforce them or create any liability of the Landlord for their non-enforcement. Doc # 2140944 TO: City of Maple Ridge His Worship Mayor Michael Morden and Members of Council MEETING DATE: FILE NO: February 5, 2019 2135121 FROM: Chief Administrative Officer MEETING: cow SUBJECT: South Albion Neighbourhood Park Contribution EXECUTIVE SUMMARY: Since early 2016, the City of Maple Ridge has been working closely with School District No. 42 (SD42) on the development of a joint neighbourhood park and school site at 24093 -104 Avenue, which when complete will contain the c'esqenele Elementary School, a neighbourhood park and the Albion Community Centre. As part of this joint park/school development, the City has set aside funds towards the construction of a playground, sports court, pathways and sports field which are amenities that would typically be provided in a neighbourhood park. In this case, the School District will construct these amenities in conjunction with the school development project. Construction and operating agreements will be presented for Council's endorsement prior to the school's opening. RECOMMENDATION: That the City of Maple Ridge's funding contribution of $578,000 for the South Albion area neighbourhood park amenities be released to School District No. 42 towards the construction of a playground, sports court, pathways and sports field at 24093 -104 Avenue. DISCUSSION: a) Background Context: Several years ago, the City and SD42 acquired lands for a joint park/school site on 104 · Avenue in alignment the City's Official Community Plan. In 2018, additional lands were purchased adjacent to the site to accommodate a larger capacity school and a community centre. City and SD42 staff have been working closely on the proposed facilities design and the joint site development plan. The elementary school and neighbourhood park project has advanced through detailed design to construction, and is scheduled to open for the 2019/2020 school year. SD42 is overseeing the construction management for both the school and park amenities in order to obtain best pricing, provide coordinated construction activities and joint project completion. Construction and operating agreements for the park amenities and shared parking will be presented for Council's endorsement prior to the school's opening. b) Desired Outcome: The desired outcome is that SD42 be enabled to deliver the South Albion park amenities on behalf of the City in a timely and efficient manner to coincide with the opening of the c'esqenele Elementary School. Doc# 2135121 Page 1 of 2 1153 c) Strategic Alignment: This joint park/school project is consistent with the 2010 Parks, Recreation & Culture Master Plan and the Master Agreement between the School District and the City for the joint use of public facilities and coordination of services. d) Citizen/Customer Implications: South Albion area residents will benefit from the ability to access this new park amenity within close walking distance and c'esqenele Elementary School students will benefit from having these amenities in place when the school opens in the 2019/2020 school year. e) Business Plan/Financial Implications: Funding for the City's contribution for the proposed park amenities identified as 'South Albion Park Development' (LTC017129) in the amount of $585,600 is contained in the adopted 2019 Financial Plan with the majority of this funding provided through Development Cost Charges. A small portion of this funding has been utilized for the land subdivision costs, with remaining funds in the amount of $578,000 to be used to develop the neighbourhood park amenities. CONCLUSION: Construction of c'esqenele Elementary School is advancing on schedule for the anticipated opening in the 2019/2020 school year. It is recommended that the City's contribution of $578,000 for the neighbourhood park amenities be released to SD42 in order for the work to be completed in tandem with the school project. Prepared by:v Valaree Richmo l d~I.A nager of Parks Planning & Development V a,._,,,£ CZ) c/C<.-o( Reviewed by: avid Boag ~ Director of Parks & Facilities "\ Reviewedby: TrZ~ Chief Financial Officer Approved by: Kelly Swift, MBA Doc # 2135121 General Manager Parks, Recreation & Culture Paul Gill, BBA, CPA, CGA Chief Administrative Officer Page 2 of 2 1200 Staff Reports 1200 G ___ 4·~-City of Maple Ridge mapleridge.ca TO: FROM: SUBJECT: His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer Community Safety Plan-Process EXECUTIVE SUMMARY: MEETING DATE: February 12, 2019 LF NO: 2153978 MEETING: Council 1i Community safety has been identified by Council as a key strategic priority. Specifically, Council has 1 expressed a desire to consolidate community-wide efforts into a holistic and multi-disciplinary Community Safety Plan. Current best-practice in community safety focuses on a risk-based approach with input from the public, community organizations, government, and social development stakeholders. This is best achieved through a facilitated process with stakeholders and contributing partners. The plan addresses proactive strategies to mitigate the risks faced by the community's vulnerable populations. This process leverages existing community resources and social assets to build on current efforts. Staff recommend that community organizations and government stakeholders, along with the public, be convened to pool their resources and expertise over a series of guided meetings with the goal of developing a multi-disciplinary Community Safety Plan. RECOMMENDATION: That the process for developing a Community Safety Plan as outlined in the staff report dated February 12, 2019 be endorsed; and further That $40,000 be funded from the Police Services Reserve for developing a Community Safety Plan. DISCUSSION: a) Background Context: While the City has operated with safety-focused departmental plans, such as RCMP and Fire master plans, we have never had a comprehensive safety plan that recognizes the range of service providers involved in safety. Over the course of time, both the community and trends in public safety have changed significantly. Therefore, it is recognized that adopting a multi-disciplinary approach to community safety would create greater synergies between the efforts of different sectors, disciplines, and levels of government. Doc# 2153978 Page 1 of 5 1201 A holistic safety plan will establish the necessary partnerships and programs that ensure social supports are readily available to those in need and community pride is fostered through a vibrant downtown. It is important for citizens and businesses to feel safe within their community. Best-practice Over the past decade community safety planning has evolved into a holistic and multi-disciplinary framework that considers the implications of human well-being in addition to formal regulatory structures, such as policing and judicial processes. Within the discipline, one of the most influential models is the risk-based approach adopted by the Province of Ontario, formally known as the Community Safety and Well-Being Planning Framework (CSWPF). Utilizing this holistic framework narrows the focus on developing a data-driven plan based on two streams of issues: risk levels and vulnerable populations. The following community safety plan development process integrates concepts and outcomes from the Framework. Process Upon Council endorsement of the project, representatives from participating organizations will be engaged to create a mutual understanding through information sharing. This level of understanding will be achieved through presentations provided by each organization over the course of a series of meetings. Presentations will include the organization's vulnerable groups served, community risks addressed, available data, current strategies, and existing partnerships. The project will be led by a facilitator to be arranged by the City. The initial step of information sharing will support a gap analysis in identifying areas of focus, overlaps in programming, and a resource-based view of the current environment. Priorities are shaped by the analysis data in combination with the shared risks and vulnerable groups identified earlier in the process. A work plan identifying responsibilities and timelines for achieving tasks is derived from the priorities and tracked using established performance measures. As the plan is being developed, there may be matters that are raised that need to be implemented with urgency. They will be brought to Council's attention immediately and not await completion of the Plan. While community input will be provided through stakeholder participation, broader public engagement will occur when the draft plan is brought forward to Council for consideration. Some items may have budget implications for the City, which Council will need to address. With that said, Council will also receive regular updates regarding the development of the Plan throughout the process. Once the plan is complete, it will be important to dedicate a City resource to see that identified action items are completed. This too will have budget implications. Additional information regarding the process can be found within the graphic in Appendix 8-Community Safety Plan Process. Participants City staff have a significant role to play throughout the development process; however, the development of a multi-disciplinary plan requires a much greater breadth of knowledge and resources. Therefore, participating organizations will support the broader scope by providing sector and programming-specific insights and data. A list of partnering organizations can be found in Appendix A-Suggested Participants. Doc# 2153978 Page 2 of 5 Developing the community safety plan will require a facilitator. This individual's responsibilities include organizing meetings, compiling data, liaising with Council and the community, and managing communications regarding the plan. b) Desired Outcome: That Council provide feedback on the proposed Community Safety Plan process. c) Strategic Alignment: Council has identified community safety and, more specifically, the development of a holistic and multi-disciplinary community safety plan as a key priority for the City. Furthermore, collaborating with partners and stakeholders across the community supports the City's efforts in strengthening relationships. CONCLUSION: Community safety is a high priority for Council. Endorsing the proposed development process for a multi-disciplinary community safety plan is the first step in delivering on Council's priority. Preparecr5y: Daniel Olivieri Corporate Support Coordinator Benson, CPA, CMA irector of Corporate Administration Concurrence: Paul Gill, asA, CPA, CGA Chief Administrative Officer Doc# 2153978 Page 3 of 5 Appendix A-Suggested Participants Suggested Participants Bylaws Department BC Housing Canadian Pacific Rail Police City of Maple Ridge Community Representation Downtown Maple Ridge Business Improvement Assoc. Fire Department Fraser Health Maple Ridge Pitt Meadows Community Services Ministry of Children and Family Services Ministry of Health Ministry of Municipal Affairs and Housing Ministry of Public Safety and Solicitor General Outreach Representation RCMP Ridge Meadows Chamber of Commerce Ridge Meadows Seniors Society School District 42 Senior's Network Smart Centres Transport Canada/ Government of Canada Warrington PCI Management Westridge Security Youth Planning Table Doc# 2153978 Page 4 of 5 Appendix B-Community Safety Plan Process Doc# 2153978 •Convene stakeholders •Conduct information sharing sessions •Develop mutual understanding • Review Strategies/Master Plans •Conduct Strengths, Weaknesses, Opportunities Threats analysis •Identify available data sources • Identify priorities •Obtain feedback/commitments from partner organizations •Assign work plan responsibilities and timelines • Establish metrics and accountability measures •Present for Council review • Facilitate public consultation •Develop resourcing request (If required) •Present for Council adoption Page 5 of 5