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Home My WebLink About2018-04-03 Workshop Agenda and Reports.pdf City of Maple Ridge 1. ADOPTION OF THE AGENDA 2. ADOPTION OF MINUTES – Nil 3. PRESENTATIONS AT THE REQUEST OF COUNCIL 4. UNFINISHED AND NEW BUSINESS 4.1 Parks & Recreation Facility Infrastructure Project Updates  David Boag, Director of Parks & Facilities 4.2 BC Housing Offer of Existing House on Royal Crescent Staff report dated April 3, 2018 recommending that staff be directed to accept the Mussallem Residence for relocation to the Maple Ridge Cemetery, on the condition that BC Housing provide sufficient funds for such move, and to restore, service and repurpose the building as outlined in “BC Housing Offer of Existing House on Royal Crescent” dated April 3, 2017. 4.3 2018 Local Government Election Approach and Budget Staff report dated April 3, 2018 recommending that staff enhance voting opportunities in the 2018 Local Government Election beyond those of 2014, that a City-wide mail-out with election information be contracted and that funding for enhancements be allocated from accumulated surplus. COUNCIL WORKSHOP AGENDA April 3, 2018 6:00 p.m. Blaney Room, 1st Floor, City Hall The purpose of the Council Workshop is to review and discuss policies and other items of interest to Council. Although resolutions may be passed at this meeting, the intent is to make a consensus decision to send an item to Council for debate and vote or refer the item back to staff for more information or clarification. The meeting is live streamed and recorded by the City of Maple Ridge. Council Workshop Agenda April 3, 2018 Page 2 of 2 5. CORRESPONDENCE 5.1 Upcoming Events April 6, 2018 4:00 p.m. Chief and Council Inauguration – 19700A Salish Road, Pitt Meadows, BC Organizer: Katzie First Nation April 21, 2018 6:00 p.m. Celebrate Local Culinary Arts Students – Thomas Haney Secondary, Maple Ridge, BC Organizer: BC Agriculture in the Classroom Foundation 6. MAYOR AND COUNCILLORS’ REPORTS 7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL 8. MATTERS DEEMED EXPEDIENT 9. ADJOURNMENT Checked by: ___________ Date: ________________ - 1 - City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: April 3, 2018 and Members of Council FROM: Chief Administrative Officer MEETING: Workshop SUBJECT: BC Housing Offer of Existing House on Royal Crescent EXECUTIVE SUMMARY: The Province of BC recently purchased three properties on Royal Crescent in the Town Centre with the intention of constructing 55 modular units on the site as temporary supportive homes for those currently homeless within the community, including those living at the Anita’s Place camp in Port Haney. The existing house on the site has been identified as having heritage value and BC Housing has offered to donate the house to the City. Additionally, BC Housing has offered to provide the funds it would have cost to demolish the building, if Council chooses to accept and move the building to a new location. Work on the site is slated to begin very soon and BC Housing has stated they want the existing house removed by May 15, 2018. RECOMMENDATIONS: THAT staff be directed to accept the Mussallem Residence for relocation to the Maple Ridge Cemetery, on condition that the funds provided by BC Housing are sufficient to move, restore, service and repurpose the building, as outlined in the report titled “BC Housing Offer of Existing House on Royal Crescent”, dated April 3, 2017; and THAT should BC Housing not provide the necessary funds to move, restore, service and repurpose the building that the offer be respectfully declined. 1.0 BACKGROUND: BC Housing recently purchased a development site intended for temporary supportive housing at 22534, 22548, and 22556 Royal Crescent (Appendix A). They have informed the City that the existing house will need to be removed by May 15, 2018 in order to get construction underway and completed by the end of August 2018. In communications with City staff, BC housing inquired if the existing house has heritage status. The house is listed on the draft update to the Heritage Resources of Maple Ridge (aka heritage inventory), which will be brought to Council for endorsement within the next month or so. However, it is worth noting that the house has no legal protection (which would be provided through a bylaw), nor is it on the Community Heritage Register. BC Housing has offered to donate the house to the City for relocation and also to contribute the funds it would have cost to have the house demolished. 4.2 - 2 - With this offer, potential locations for moving and repurposing the house were explored. One site that could accommodate the building is the Maple Ridge Cemetery. At this location the house could be repurposed as a caretaker residence, small funeral gathering space, community space, and customer service centre, with the basement for a storage/workshop area. Both the 2008 Cemetery Master Plan and 2010 Parks, Recreation and Culture Master Plan contain the following recommendations that would support repurposing the heritage house on the Cemetery site:  The Cemetery Master Plan recommends that; “a customer service center be established on the lands immediately to the north of the existing cemetery. This would allow administrative and field staff to serve customers from the same location and would help with grave finding for visitors, friends and family of decedents and a llow for more effective liaison with the funeral service industry. Vandalism reduction and site security would also be enhanced if there was a consistent conspicuous presence at the cemetery. The option of adapting one of the existing residences to a customer service building should be considered although this may not meet programming and design criteria”.  In alignment with the Cemetery Master Plan, the Parks, Recreation and Culture Master Plan (PRCMP) also recommends enhanced service delivery at the cemetery, by improving management of the cemetery and adding customer service and communications/marketing functions. It further recommends that there be a provision of a computer on site for tracking burial records.  The PRCMP also acknowledges that Maple Ridge has inventoried heritage features, including residences, farms, schools, manses, churches, businesses, cemeteries, post offices, and in some cases, trees. The Plan recommends that the City acquire and restore heritage buildings, identify appropriate public uses and incorporate interpretive programs and ensure that heritage buildings are properly maintained and managed. The existing house was constructed by the Mussallem family in 1937 and the exterior façade has largely remained unchanged over time. It is identified as the Mussallem Residence in the heritage inventory update and in keeping with this historical reference, it is referred to in this manner within this report. 2.0 COST IMPLICATIONS If Council is interested in relocating the Mussallem Residence, it will need to be determined if BC Housing will provide additional funds to cover the expenses for moving, restoring, servicing, and repurposing the building, which could be substantial. In addition, a decision on whether to accept the house (and if so, under what terms) will need to be made quickly, as BC Housing intends to start construction on the Royal Crescent site very soon and they have stated they want the house removed by May 15, 2018. 3.0 RECOMMENDATION AND ALTERNATIVE RESOLUTION Based on the cost implications discussed in Section 2.0 above, the recommendation provided in this report is for Council to accept the Mussallem Residence under the condition that BC Housing provide the funds needed to move, restore, service, and repurpose the building. - 3 - If Council chooses to not accept the building, an alternative resolution is provided below. Alternative Resolution: THAT the offer from BC Housing to relocate the Mussallem Residence, as discussed in the report titled “BC Housing Offer of Existing House on Royal Crescent”, dated April 3, 2018, be respectfully declined. 4.0 INTERDEPARTMENTAL IMPLICATIONS If Council directs staff to proceed with the accepting the Mussallem Residence, with a condition that sufficient funding from the Province be provided, those involved in next steps will include staff from the Parks & Facilities, Building, and Planning departments. 5.0 CONCLUSION: Retaining the Mussallem Residence through relocation to the Maple Ridge Cemetery would provide benefit to the community through the conservation of this heritage resource and also by providing improved cemetery operations. However, the anticipated cost of relocation could be substantial and the City has not been given much time to assess and respond. While BC Housing’s offer to provide some funding for the relocation is positive, significantly more funds from the Province will be needed for a relocation project. Given costs and time pressures, this may not be feasible. Regardless, the suggested resolution provides BC Housing with the opportunity to relocate the Mussallem House if they wish to do so. It is recommended that acceptance of BC Housing’s offer of the Mussallem Residence for relocation be contingent on sufficient funds being provided by the Province. “Original signed by Lisa Zosiak” _______________________________________________ Prepared by: Lisa Zosiak, MRM, MCIP, RPP Planner “Original signed by David Boag” _______________________________________________ Approved by: David Boag Director of Parks & Facilities “Original signed by Kelly Swift” _______________________________________________ Approved by: Kelly Swift, MBA, BGS GM: Parks, Recreation & Culture “Original signed by Paul Gill” _______________________________________________ Concurrence: Paul Gill, CPA, CGA Chief Administrative Officer The following appendices are attached hereto: Appendix A: Mussallem Residence Site Map – Current Location on Royal Crescent DATE: Mar 22, 2018FILE: 22534,22548,22556 Royal Crescent 22534, 22548, 22556 Royal CrescentCity of PittMeadows District ofLangley District of MissionFRASER R. ^ PLANNING DEPARTMENT225 ST.226 ST.BRICKWOOD CLOSENORTHAVENUE 225 ST.ROYAL CRES. LOUGHEED HWY. LANE FRASER ST.LOUGHEED HIGHWAY ROYAL CRES. 62/64/6622471/8511742 11649 2252 3 2258022624/262250911681 22565226112258811644 1171122490 11686 11667 2252 8 2263222535/3711698 225142252222503 11674 2 2 4 8 9 22504116381166222466 2252 7 226182260211825 11695 11650 226212252 5 11771 1166822471 2257522518 11770 2264111771 11683 2252 122528/3011767 2252 6 11697 11688 2257011778 2253511685 2257711759/61 2259611715 22516 2258111837 11680 2 2 5 3 322544/4622538/4211760 2252 9 11692 225372255605/07/09 22535225 3 122516 22612225302245622461 22512 11698 1173522464 11682 2252911724 2249722520 22532 2251 5 2252 222541225482252 422527 22564/682253411656 11675 22554/5822550SUBJECT PROPERTIES Aerial Imagery from the Spring of 2016´ Scale: 1:2,000 BY: LP APPENDIX A 3 Should Council wish to add five additional advance voting opportunities at City Hall, the cost is $1,300 per day for a total additional cost of $6,500. CONCLUSIONS: The Local Government Election Day is October 20, 2018. The community has grown, and trends indicate a need for more voting opportunities over more days. Further, it is recommended that the City delivers mail notifications to all homes and businesses City-wide in advance of the election, to enhance other marketing efforts. “Original signed by Laura Benson” Prepared by: Laura Benson, CPA, CMA Corporate Officer “Original signed by Paul Gill” Concurrence: Paul Gill, CPA, CGA Chief Administrative Officer LB:tp