HomeMy WebLinkAbout2018-05-15 Workshop Agenda and Reports.pdfCity of Maple Ridge
1.ADOPTION OF THE AGENDA
2.ADOPTION OF MINUTES
•March 27, 2018 Council Workshop Meeting
•April 3, 2018 Council Workshop Meeting
•April 17, 2018 Council Workshop Meeting
3.PRESENTATIONS AT THE REQUEST OF COUNCIL
4.UNFINISHED AND NEW BUSINESS
4.1 Remedial Action for the Removal of Hazardous Building Located at 11271 206
Street
Staff report dated May 15, 2018 recommending that building at 11271 206
Street, Maple Ridge, BC be declared a hazardous condition.
COUNCIL WORKSHOP AGENDA
May 15, 2018
6:30 p.m.
PLEASE NOTE THE CHANGE IN TIME
Council Chambers, 1st Floor, City Hall
The purpose of the Council Workshop is to review and discuss policies and
other items of interest to Council. Although resolutions may be passed at
this meeting, the intent is to make a consensus decision to send an item to
Council for debate and vote or refer the item back to staff for more
information or clarification. The meeting is live streamed and recorded by
the City of Maple Ridge.
REMINDERS
May 15, 2017
Public Hearing 7:00 p.m.
Council Workshop Agenda
May 15, 2018
Page 2 of 3
5. CORRESPONDENCE
5.1 Fraser Health – Ridge Meadows Hospital Parking Rates
Letter dated April 12, 2018 from Michael Marchbank, President and Chief
Executive Officer, Fraser Health, responding to a letter from the City of Maple
Ridge requesting a plan for a substantial reduction in hospital parking rates at
Ridge Meadows Hospital.
5.2 Federation of Canadian Municipalities (“FCM”) – Nominations to Board of
Directors 2018
E-mail dated April 12, 2018 from Sylvie Delaquis, Corporate Secretary, CEO’s
Office, FCM, providing information on nominations to FCM’s Board of Directors for
the 2018 election period.
5.3 Chamber of Commerce – Proposed Shelter on Burnett Street
Letter dated April 23, 2018 from Ken Holland, President, Maple Ridge Pitt
Meadows Chamber of Commerce expressing concern with the lack of public input
pertaining to the proposed shelter on Burnett Street.
5.4 Ministry of Forests, Lands, Natural Resource Operations and Rural Development,
BC Geographical Office – Proposals to Adopt Official Names for Peaks in the
Pacific Range
Letter dated March 9, 2018 from Carla Jack, BC Geographical Names Office
providing information on the proposals to adopt official names for three peaks in
the Pacific Range and requesting advice and comments on the names chosen.
5.4 Upcoming Events
May 26, 2018
1:00 – 2:00 p.m.
Karina LeBlanc Field Opening – Merkley Park
Organizer: City of Maple Ridge
May 27,2018
9:00 a.m.
VistasRun 2018, Kanaka Creek Regional Park
Organizer: Ridge Meadows Hospice Society
May 30-June 1, 2018
Recycling Council of BC Conference/Trade Show – Whistler, BC
Organizer: Recycling Council of BC
June 3, 2018
Registration: 10:00 a.m.
Walk Start: 11:00 a.m.
Walk for ALS, Tri-Cities/Ridge Meadows, River Secondary
School, Port Coquitlam
Organizer: ALS Society of BC
Council Workshop Agenda
May 15, 2018
Page 3 of 3
6. MAYOR AND COUNCILLORS’ REPORTS
7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL
8. MATTERS DEEMED EXPEDIENT
9. ADJOURNMENT
Checked by: ___________
Date: ________________
2.0 Minutes
2.0
City of Maple Ridge
COUNCIL WORKSHOP MINUTES
March 27, 2018
The Minutes of the City Council Workshop held on March 27, 2018 at 5:30 p.m. in
the Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for
the purpose of transacting regular City business.
0BPRESENT
Elected Officials Appointed Staff
Councillor C. Bell P. Gill, Chief Administrative Officer
Councillor B. Masse D. Boag, Acting General Manager of Parks, Recreation &
Councillor G Robson Culture
Councillor T. Shymkiw F. Quinn, General Manager Public Works and Development
Councillor C. Speirs Services
T. Thompson, Interim Director of Finance
ABSENT L. Benson, Manager of Legislative Services
Mayor N. Read 1BOther Staff as Required
Councillor K. Duncan 2BD. Pollock, Municipal Engineer
Note: These Minutes are posted on the City Web Site at www.mapleridge.ca
Note: Councillor Shymkiw chaired the meeting in the absence of Mayor Read.
1. ADOPTION OF THE AGENDA
R/2018-158
It was moved and seconded
That the agenda of the March 27, 2018 Council Workshop Meeting be
adopted as circulated.
CARRIED
2. MINUTES
R/2018-159
It was moved and seconded
That the minutes of the Council Workshop Meeting of February 20, 2018
and March 6, 2018 be adopted as circulated.
CARRIED
Council Workshop Minutes
March 27, 2018
Page 2 of 4
3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil
4. UNFINISHED AND NEW BUSINESS
4.1 TransLink – Proposed Lougheed Highway B-Line
• Sarah Ross, Director of System Planning, TransLink
• Brian Soland, Senior Planner, TransLink
The Director of System Planning, TransLink, gave a PowerPoint presentation
providing the following:
• Outline of TransLink projects
• Information on the implementation of the Lougheed Highway B-Line and
the Maple Ridge Pitt Meadows Area Transport Plan including:
o Consultation timeline for both projects
o Objective of the Area Transport Plan
o Overview of key components of the Area Transport Plan
o Mayors’ 10-Year Vision for B-Lines across the region
o Importance of the B-Line Corridor, special elements of the
proposed line, proposed stops and the alignment in Maple Ridge
o Proposed improvements in speed and reliability
o Breakdown of issues being consulted on and promotion of the
consultation process and events
4.2 Albion Dyking District and Maple Ridge Road 13 Dyking District Status Update
Staff report dated March 27, 2018 providing information on the status of the
Albion Dyking District and the Maple Ridge Road 13 Dyking District.
The Municipal Engineer gave a PowerPoint presentation providing the
following:
• Background and information on existing Lower Mainland dykes
• Outline of the Lower Mainland Flood Management Strategy phases
• History and current status of the four dyking districts in Maple Ridge -
Tretheway-Edge, Albion, Maple Ridge Road 13 and Maple Ridge Pitt
Meadows
• Information on the standards for dyke construction and maintenance
• Highlights of a study done by the Provincial Government on the effects of
sea level rise and climate change on the Fraser River flood scenarios
• Summary of proposed transfers of the Albion Dyking District and Maple
Ridge Road 13 Dyking District from the Provincial Government to the City
of Maple Ridge
• Possible steps for the City of Maple Ridge for the upgrading of local dykes
Council Workshop Minutes
March 27, 2018
Page 3 of 4
5. CORRESPONDENCE
5.1 Upcoming Events
April 4, 2018
8:00 a.m.
Innovation in Emerging Cities – The ACT, Maple Ridge, BC
Organizer: City of Maple Ridge
April 9, 2018
12:00 p.m.
Humans of Maple Ridge – The ACT, Maple Ridge, BC
Organizer: Maple Ridge Opioid Overdose Response Task Group
April12, 2018
7:30 a.m.
CivX 2018 – Morris J. Wosk Centre for Dialogue, Asian Pacific
Hall, 580 W. Hastings Street, Vancouver, BC
Organizer: Civic Info BC
April 21, 2018
10:00 a.m.
Celebrate Earth Day – Memorial Peace Park, Maple Ridge, BC
Organizer: Ridge Meadows Recycling Society
April 28, 2018
9:00 a.m.
Council of Councils – The Westin Wall Centre, 3099 Corvette
Way, Richmond, BC
Organizer: Metro Vancouver Board
6. MAYOR’S AND COUNCILLORS’ REPORTS
Councillor Speirs
Councillor Speirs participated in the opening of the Film Festival. He attended
a Pot Luck event hosted by the Historical Society, an information session on
the Pitt Meadows Airport hosted by the City of Pitt Meadows and a meeting of
the Maple Ridge Pitt Meadows Municipal Advisory Committee on Accessibility
and Inclusiveness. Councillor Speirs also attended a forum on Poverty
Reduction, a Repair Café event, a modular housing information session, a
Metro Vancouver Utilities Committee meeting and a Multi-cultural Society
Meet and Greet.
Councillor Masse
Councillor Masse referred to Work BC and Fraser Health and their
collaboration to help persons find employment.
Councillor Bell
Councillor Bell attended the modular housing information session. She asked
whether BC Housing would be able to present to Council on the proposals.
Councillor Robson
Councillor Robson commented on the modular housing information session
and the impact of the proposals put forward by BC Housing on the community.
Council Workshop Minutes
March 27, 2018
Page 4 of 4
7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL – Nil
8. MATTERS DEEMED EXPEDIENT – Nil
9. ADJOURNMENT - 7:40 p.m.
_______________________________
N. Read, Mayor
Certified Correct
___________________________________
L. Benson, Corporate Officer
City of Maple Ridge
COUNCIL WORKSHOP MINUTES
April 3, 2018
The Minutes of the City Council Workshop held on April 3, 2018 at 6:00 p.m. in the
Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the
purpose of transacting regular City business.
0BPRESENT
Elected Officials Appointed Staff
Mayor N. Read F. Quinn, Acting Chief Administrative Officer and General
Councillor K. Duncan Manager Public Works and Development Services
Councillor B. Masse K. Swift, General Manager of Parks, Recreation & Culture
Councillor G Robson T. Thompson, Interim Director of Finance
Councillor T. Shymkiw L. Benson, Manager of Legislative Services
Councillor C. Speirs 1BOther Staff as Required
2BD. Boag, Director of Parks and Facilities
ABSENT 3BL. Zosiak, Planner 2
Councillor C. Bell
Note: These Minutes are posted on the City Web Site at www.mapleridge.ca
1. ADOPTION OF THE AGENDA
R/2018-188
It was moved and seconded
That the agenda of the April 3, 2018 Council Workshop Meeting be adopted
as circulated.
CARRIED
2. MINUTES – Nil
3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil
Council Workshop Minutes
April 3, 2018
Page 2 of 4
4. UNFINISHED AND NEW BUSINESS
4.1 Parks & Recreation Facility Infrastructure Project Updates
• David Boag, Director of Parks & Facilities
The General Manager of Parks, Recreation & Culture introduced the topic.
The Director of Parks & Facilities gave a PowerPoint presentation providing
the following information:
• Delivering on the City’s various plans and projects
• New infrastructure projects: Merkley Park/Karina Leblanc Field;
Leisure Centre Pool & Lobby improvements; Albion Community Centre;
Thomas Haney/Telosky Stadium Fields; Additional Ice Sheet; MRSS
Track Facility improvements; Hammond Community Centre renovation;
Silver Valley Neighbourhood Gathering Places; Whonnock Canoe &
Kayak Facility Upgrades
• Karina Leblanc Public Art
• Other major capital projects
• Efficiencies & Opportunities
• Timelines & Resources
4.2 BC Housing Offer of Existing House on Royal Crescent
Staff report dated April 3, 2018 recommending that staff be directed to
accept the Mussallem Residence for relocation to the Maple Ridge Cemetery,
on the condition that BC Housing provide sufficient funds for such move, and
to restore, service and repurpose the building as outlined in “BC Housing Offer
of Existing House on Royal Crescent” dated April 3, 2017.
The General Manager of Parks, Recreation & Culture introduced the topic and
reviewed the staff report.
R/2018-189
It was moved and seconded
That staff be directed to accept the Mussallem Residence for relocation to the
Maple Ridge Cemetery, on condition that the funds provided by BC Housing
are sufficient to move, restore, service and repurpose the building, as outlined
in the report titled “BC Housing Offer of Existing House on Royal Crescent”,
dated April 3, 2018; and
That should BC Housing not provide the necessary funds to move, restore,
service and repurpose the building that the offer be respectfully declined.
CARRIED
Council Workshop Minutes
April 3, 2018
Page 3 of 4
4.3 2018 Local Government Election Approach and Budget
Staff report dated April 3, 2018 recommending that staff enhance voting
opportunities in the 2018 Local Government Election beyond those of 2014,
that a City-wide mail-out with election information be contracted and that
funding for enhancements be allocated from accumulated surplus.
The Corporate Officer reviewed the staff report. She gave a PowerPoint
presentation providing the following information:
• Voting opportunities in 2014 for advanced voting and voting on
election day
• Proposed voting opportunities in 2018 for advanced voting and voting
on election day
• Map of proposed 2018 voting places
R/2018-190
It was moved and seconded
That staff enhance voting opportunities in the 2018 Local Government
Election beyond those of 2014 by: a) doubling advance voting opportunities
from six to twelve; b) extending all voting opportunities to span from 8:00 am
to 8:00 pm; and c) introducing Sunday advance voting; and
That a City-wide mail-out be contracted, providing citizens with election
information, and further,
That $19,000 be allocated from accumulated surplus to fund these election
enhancements.
CARRIED
5. CORRESPONDENCE
5.1 Upcoming Events
April 6, 2018
4:00 p.m.
Chief and Council Inauguration – 19700A Salish Road, Pitt
Meadows, BC
Organizer: Katzie First Nation
April 21, 2018
6:00 p.m.
Celebrate Local Culinary Arts Students – Thomas Haney
Secondary, Maple Ridge, BC
Organizer: BC Agriculture in the Classroom Foundation
Council Workshop Minutes
April 3, 2018
Page 4 of 4
6. MAYOR’S AND COUNCILLORS’ REPORTS – Nil
7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL - Nil
8. MATTERS DEEMED EXPEDIENT - Nil
9. ADJOURNMENT - 7:07 p.m.
_______________________________
N. Read, Mayor
Certified Correct
___________________________________
L. Benson, Corporate Officer
City of Maple Ridge
COUNCIL WORKSHOP MINUTES
April 17, 2018
The Minutes of the City Council Workshop held on April 17, 2018 at 5:30 p.m. in the
Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the
purpose of transacting regular City business.
0BPRESENT
Elected Officials Appointed Staff
Mayor N. Read P. Gill, Chief Administrative Officer
Councillor C. Bell K. Swift, General Manager of Parks, Recreation & Culture
Councillor K. Duncan F. Quinn, General Manager Public Works and Development
Councillor B. Masse Services
Councillor G Robson L. Benson, Director of Corporate Administration
Councillor T. Shymkiw T. Thompson, Chief Financial Officer
Councillor C. Speirs A. Gaunt, Confidential Secretary
1BOther Staff as Required
2BC. Carter, Director of Planning
3BB. Elliott, Manager of Community Planning
4BL. Zosiak, Planner 2
5BC. Crabtree, Chief Information Officer
Note: These Minutes are posted on the City Web Site at www.mapleridge.ca
Note: Councillor Robson was not in attendance at the start of the meeting. He
joined the meeting at 5:32 p.m.
Councillor Duncan participated via telephone at the start of the meeting. She
joined the meeting in person at 5:37 p.m.
1. ADOPTION OF THE AGENDA
R/2018-212
It was moved and seconded
That the agenda of the April 17, 2018 Council Workshop Meeting be
amended with the addition of Item 4.4 Mussallem Residence Donation as per
addendum and adopted as amended.
The General Manager of Parks, Recreation & Cultural Services provided clarification
on the donation of the Mussallem Residence to the City by BC Housing.
DEFEATED
Councillor Bell, Councillor Masse, Councillor Robson,
Councillor Shymkiw - OPPOSED
Council Workshop Minutes
April 17, 2018
Page 2 of 4
R/2018-213
It was moved and seconded
That the agenda of the April 17, 2018 Council Workshop Meeting be adopted.
CARRIED
Councillor Duncan - OPPOSED
2. MINUTES – Nil
3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil
4. UNFINISHED AND NEW BUSINESS
4.1 Development Liaison Committee – Feedback on Community Amenity
Contributions (“CACs”)
• Jeff Fisher, Urban Development Institute
• Mark Sakai, Greater Vancouver Homebuilders Association
The General Manager of Public Works and Development introduced the topic
and provided information on the background leading to the discussion. He
provided a PowerPoint presentation highlighting resolutions previously
discussed at a March 6, 2018 Council Workshop Meeting.
Mr. Fisher and Mr. Sakai provided backgrounds on the Urban Development
Institute (“UDI”) and the Greater Vancouver Homebuilders Association
(“GVHBA”) and the memberships of both organizations. They commented on
Maple Ridge’s Development Liaison Committee and the positive aspects
experienced by UDI and GVHBA through participation on the committee.
Mr. Fisher and Mr. Sakai addressed the issues of community amenity
contributions and affordable housing and outlined where their membership
stood on these topics.
Note: Councillor Robson excused himself from discussion of Item 4.2 at 6:27 p.m.
due to conflict as a picture of his home is in the Heritage Resources of Maple
Ridge 2018. He did not return to the meeting.
Council Workshop Minutes
April 17, 2018
Page 3 of 4
4.2 The Heritage Resources of Maple Ridge “Heritage Inventory”
Presentation by Don Luxton, Donald Luxton and Associates
Staff report dated April 17, 2018 recommending that the Heritage Resources
of Maple Ridge 2018 document be endorsed.
The Director of Planning introduced the topic.
Mr. Luxton gave a PowerPoint presentation outlining the process involved in
the development of the Maple Ridge Heritage Inventory Review. He spoke on
the purpose of the project, the methodology and work plan for various past,
current and future stages and the consultation involved. Mr. Luxton advised
on the updating of the Heritage Evaluation, research undertaken for existing
and new sites and recommendations for the Heritage Resources of Maple
Ridge 2018 document.
R/2018-214
It was moved and seconded
That the Heritage Resources of Maple Ridge 2018 document be endorsed.
CARRIED
4.3 Open Government Application
Staff report dated April 17, 2018 recommending that staff be directed to
submit an application to the Smart Cities Challenge and that the application
be endorsed.
The Chief Information Officer reviewed the report. She advised on
amendments to the resolution provided in the staff report.
R/2018-215
It was moved and seconded
That the application to the Smart Cities challenge with a Challenge Statement
of “The City of Maple Ridge will provide its citizens access to the data,
information, tools and applications that they need to connect with each other
and with their local government so that every citizen who wants to participate
and collaborate in Community issues is empowered to do so” be endorsed.
CARRIED
Council Workshop Minutes
April 17, 2018
Page 4 of 4
5. CORRESPONDENCE
Note: Item 5.1 was dealt with following Item 6.0
5.1 Upcoming Events
April 23, 2018
6:00 p.m.
14th Anniversary Celebration – Maple Ridge Baptist Church,
22155 Lougheed Highway, Maple Ridge BC
Organizer: Ridge Meadows Celebrate Recovery
May 2, 2018
All Day Event
McHappy Day Drop In – McDonald’s, 22780 Lougheed
Highway, Maple Ridge, BC
Organizer: Ronald McDonald House of BC
May 7, 2018
7:00 p.m.
2018 Youth Talent Show – The ACT, Maple Ridge BC
Organizer: City of Maple Ridge
May 12, 2018
11:00 p.m.
Haney Farmers Market Opening Ceremony – Memorial Peace
Park, Maple Ridge BC
Organizer: Haney Farmers Market Society
May 12, 2018
6:00 p.m.
Citizen of the Year Dinner – Meadow Gardens Golf Club,
19675 Meadow Gardens Way, Pitt Meadows, BC
Organizer: Maple Ridge Community Foundation
6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL – Nil
7. MATTERS DEEMED EXPEDIENT – Nil
8. MAYOR’S AND COUNCILLORS’ REPORTS – Nil
9. ADJOURNMENT - 6:52 p.m.
_______________________________
N. Read, Mayor
Certified Correct
___________________________________
L. Benson, Corporate Officer
Page 1 of 2
City of Maple Ridge
TO: Her Worship Mayor Nicole Read DATE: May 15, 2018
and Members of Council
FROM: Chief Administrative Officer Meeting: Workshop
SUBJECT: Remedial Action for the removal of hazardous building located at 11271 206 St
EXECUTIVE SUMMARY:
The house located on the property at 11271 206 St. (the “Property”) is the subject of this remedial action
order for over two years. The Bylaw Department has been responding to resident complaints at this
property beginning January 2016. Staff have attended this site on numerous occasions and requested
that the Owner take steps to mitigate the hazardous condition in the community by removing the unsafe
structures.
Letters have been sent to the Owner from the City’s law firm (Appendix II) as well as from the City’s
Building Department (Appendix III) with no result. The current condition of the structure creates an unsafe
condition. All of staff’s efforts to achieve compliance have met with negative results as the Owner has
done nothing to remedy the situation.
As Council is aware, Section 73 and 74 of the Community Charter provides authority to Council to pass a
Remedial Action Requirement requiring an owner or occupier of real property to take measures to deal
with a hazardous condition or declared nuisance.
If a person with notice of this resolution wishes to request reconsideration of these requirements by
Council, written notice of this request must be provided to the Manager of Legislative Services within 14
business days of that person receiving notice of the resolution.
In the event the owner or occupier has not performed all of the Remedial Action Requirements within the
time provided for compliance after the resolution is delivered to them, the City may, by its own forces or
those of a contractor engaged by the City, enter the Property and perform the Remedial Action
Requirements.
In the event the City takes the above referenced action, the City may recover the expense from the owner
or occupier, together with costs and interest, in the same manner as municipal taxes in accordance with
sections 17, 258, and 259 of the Community Charter.
Based upon the above referenced information on this matter staff recommends Council pass the
following resolutions.
RECOMMENDATIONS:
1.That the building at 11271 206 St., Maple Ridge, BC, legally described as PID 011-317-639, Lot
756 District Lot 278 Group1 Township 12, New Westminster District Plan 8654 be declared a
hazardous condition within the meaning of paragraph 73 1 (a) of the Community Charter;
4.1
Page 2 of 2
2. That the Owner must, no later than thirty (30) days after receiving a copy of this resolution,
remove the unsafe building.
DISCUSSION:
Background Context:
Staff received a complaint regarding the property at 11271 206 St. in January 2016. A
subsequent inspection revealed the presence of a building that had been placed on the lot
without permits. This house had been inspected by building staff when it was located in North
Vancouver to accommodate a move to Maple Ridge and a letter was sent on June 30, 2015
setting out the conditions for the move. These conditions have not been met.
Several subsequent inspections revealed no change in the condition and bylaw staff contacted
the owner numerous times with no result.
As the Owner took no steps to remediate the situation, a letter was sent to him from the City of
Maple Ridge solicitor on October 13, 2017. This letter states that the owner must bring the
building into compliance or face legal action.
To date, the owner has done nothing to remediate the situation.
Alternatives:
Council does not approve the Remedial Action resolution and provides staff with an alternative
direction in dealing with this situation.
CONCLUSIONS:
The unsafe building constitutes a hazard to community. City staff have given the Owner ample opportunity
to resolve the situation but it appears that he does not intend to take any action in response to the
problem. City staff recommend that Remedial Action Requirements as described in the recommendation
in this report be adopted.
The recommendations contained in this report have been reviewed by the City’s solicitors.
“Original signed by R. MacNair”
______________________________________________
Prepared by: R. MacNair
Manager of Bylaw & Licensing Services
“Original signed by Frank Quinn”
__________________________________________
Approved by: Frank Quinn, MBA, P.Eng
General Manager Public Works and Development Services
“Original signed by Paul Gill”
__________________________________________
Concurrence: Paul Gill, CPA, CGA
Chief Administrative Officer
APPENDIX I
APPENDIX II
APPENDIX III
"Original signed by Stephen J. Cote-Rolvink"