HomeMy WebLinkAbout2018-11-20 Workshop Agenda and Reports.pdfCity of Maple Ridge
1.APPROVAL OF THE AGENDA
2.ADOPTION OF MINUTES
3.PRESENTATIONS AT THE REQUEST OF COUNCIL
4.UNFINISHED AND NEW BUSINESS
4.1 Cannabis Retail Processing and Evaluation Criteria - Discussion Paper
Staff report dated November 20, 2018 recommending that Council Policy
“Cannabis Retail Store Processing and Evaluation Criteria” be forwarded to the
next Regular Council meeting for consideration of adoption.
4.2 Update on Alouette River Ecosystem Partnership
Staff report dated November 20, 2018 providing an overview of work done to date
in response to a notification by BC Hydro of its intention to review a water use
licence related to the Alouette-Stave-Ruskin hydroelectric system.
4.3 2018-409-RZ, Residential Infill Policy and Bylaw Introduction
Staff report dated November 20, 2018 recommending that Maple Ridge Official
Community Plan, No. 7493-2018, Maple Ridge Zone Amending Bylaw No. 7504-
2018 and Subdivision and Development Servicing Amending Bylaw No. 7507-
2018 be forwarded to the November 27, 2018 Council Meeting for first and
second reading.
COUNCIL WORKSHOP AGENDA
November 20, 2018
1:30 p.m.
Blaney Room, 1st Floor, City Hall
The purpose of the Council Workshop is to review and discuss policies and
other items of interest to Council. Although resolutions may be passed at
this meeting, the intent is to make a consensus decision to send an item to
Council for debate and vote or refer the item back to staff for more
information or clarification. The meeting is live streamed and recorded by
the City of Maple Ridge.
Council Workshop Agenda
November 20, 2018
Page 2 of 3
4.4 Council Procedure Bylaw Discussion
Staff report dated November 20, 2018 recommending that staff prepare a Council
Procedure Bylaw based upon input from Council.
5. CORRESPONDENCE
5.1 Upcoming Events
November 22, 2018
7:00 p.m.
Maple Ridge Community Foundation Grants Presentation
Ceremony, the ACT Arts Centre, 11144 Haney Place, Maple
Ridge, BC
Organizer: Maple Ridge Community Foundation
November 24, 2018
9:00 a.m. to 2:00 p.m.
Christmas Bazaar, Golden Ears United Church, 22165 Dewdney
Trunk Road, Maple Ridge, BC
Organizer: Golden Ears United Church
November 24, 2018
11:00 a.m. to 2:00 p.m.
The Hive Children’s Clothing Freecycle, Eric Langton
Elementary, 12138 Edge Street, Maple Ridge, BC
Organizer: The Hive Neighbourhood Centre
November 24, 2018
1:30 p.m. to 3:00 p.m.
16th Annual Christmas Country Benefit Concert for Meals on
Wheels, the ACT Arts Centre, 11144 Haney Place, Maple Ridge,
BC
Organizer: Maple Ridge Pitt Meadows Community Services
November 26-30, 2018
7:30 p.m. to 9:30 p.m.
Mamma Mia, Garibaldi Secondary Theatre, 24789 Dewdney
Trunk Road, BC
Organizer: Garibaldi Secondary School
November 28, 2018
7:30 a.m. to 9:30 a.m.
7th Annual Dignity Breakfast, South Bonson Community Centre,
10932 Barnston View Road, Pitt Meadows, BC
Organizer: The Salvation Army and Ridge Meadows Ministries
November 29, 2018
7:00 p.m.
Elvis: A Christmas Special, the ACT Arts Centre, 11144 Haney
Place, Maple Ridge, BC
Organizer: The ACT
November 30, 2018
8:30 a.m. to 9:30 p.m.
Operation Red Nose Kickoff, Maple Ridge Towing, 23283
McKay Avenue, Maple Ridge, BC
Organizer: KidSport Maple Ridge/Pitt Meadows
Council Workshop Agenda
November 20, 2018
Page 3 of 3
6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL
7. MATTERS DEEMED EXPEDIENT
8. MAYOR AND COUNCILLORS’ REPORTS
9. ADJOURNMENT
Checked by: ___________
Date: ________________
City of Maple Ridge
TO: His Worship Mayor Michael Morden MEETING DATE: November 20, 2018
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: Workshop
SUBJECT: Cannabis Retail Processing and Evaluation Criteria - Discussion Paper
EXECUTIVE SUMMARY:
With Cannabis becoming a legally controlled substance on October 17, 2018, Maple Ridge
Council has approved amendments to the Zoning Bylaw and Business Licencing and Regulation
Bylaw to allow for cannabis retail stores. On October 2, 2018 Council passed the following
resolution:
“That staff prepare a policy and formalized procedures for reviewing, evaluating
and approving applications for cannabis retail stores.”
Given that the Federal, Provincial and City of Maple Ridge Zoning framework for Cannabis Retail
sales is better understood, it is timely to consider how the City will evaluate applications received
from the Liquor and Cannabis Regulation Branch (LCRB). The purpose of this report is to present
a draft Council Policy establishing evaluation criteria.
The “Cannabis Retail Store Processing and Evaluation Criteria” Council Policy (Appendix A) is
intended to ensure that all applications for a Private Cannabis Retail Store will be processed in a
fair and transparent manner, and that Council will have all relevant information, before being
asked to deliberate on an application. Key to the draft policy is knowing the location of proposed
Government Cannabis Retail Stores prior to reviewing private applications, and noting a
preference for Government Stores given the Provincial Governments proven track record in
distributing a controlled substance; commitment to staff training; and support for the creation of
stable, well paying jobs in the community.
RECOMMENDATION:
That Council Policy “Cannabis Retail Store Processing and Evaluation Criteria” be forwarded to the
next Regular Council meeting for consideration of adoption.
BACKGROUND:
a)History
Cannabis became a legal controlled substance on October 17, 2018, when applicable Federal
laws came into full effect. Similar to other Lower Mainland municipalities, Maple Ridge has taken
4.1
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a measured approach to date. On March 27, 2018, Council adopted Bylaw No. 7428 -2018 to
prohibit the retail sale of cannabis in all zones in Maple Ridge (under application # 2018-022-RZ).
This measure was considered to be prudent and an interim step prior to eventual legalization of
recreational cannabis. It effectively prevented illegal dispensaries from becoming legally non-
conforming upon legalization. The intention was to later consider bylaw amendments once the
use was legal and Federal and Provincial regulations were in place.
On September 4, 2018, Council directed staff to prepare bylaw amendments to direct the retail
sales of non-medical cannabis. The zones that were considered appropriate for this use were CS-
1 Highway Commercial, C-2 Community Commercial, and C-3 Town Centre Commercial with
prescribed separation requirements from schools and other cannabis retail outlets. The Zone
Amending Bylaw was granted first and second Readings at the September 18, 2018 Council
meeting, and was presented at the October 9, 2018 Public Hearing. The Bylaw received third and
final Reading on October 16, 2018.
Council also directed staff to prepare amendments to the Business Licence and Regulation Bylaw
to provide definitions, a category, and establish a fee for a Cannabis Retail store business licence.
This Bylaw was granted final reading and approved on October 16, 2018. On October 2, 2018,
Council passed the following Resolution:
“That staff prepare a policy and formalized procedures for reviewing, evaluating
and approving applications for cannabis retail stores.”
b) Federal, Provincial and Municipal Jurisdiction
A summary of responsibilities as they involve Federal, Provincial and Local governments is provided
below.
i. Government of Canada
Under the new legislation, the Federal Government is responsible for establishing and maintaining a
comprehensive and consistent national framework for regulating production, setting standards for
health and safety, and establishing criminal prohibitions.
ii. Province of British Columbia: Application Process for Cannabis Retail
Through the Liquor and Cannabis Regulation Branch (LCRB), the Provincial Government will be
issuing licences for non-medical cannabis retail stores. Licence applications for private retail stores
are first submitted to the LCRB, who will then notify the local government of the area where the
proposed store will be located. From the outset, the proposed retail store must be a stand alone
business. The issuance of any Provincial licence will require the input and a positive
recommendation from the affected local government. City staff have been advised that Government
owned and operated stores will not be referred to local governments for review and comment .
Although the Province has immunity from local government zoning regulations, Provincial staff have
further advised that it is their intention to comply with local zoning bylaws, and seek zoning
approvals if necessary.
If the local government chooses to make comments and recommendations on a licencee’s
application to the LCRB, it must gather the views of residents (the City of Maple Ridge has an
established practice in place for the issuance of liquor licence retail stores). If the local government
makes a positive recommendation, the LCRB has discretion whether or not to issue the licence, but
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must consider the local government’s recommendation. The local government has the ability to
charge an application fee for cost recovery for the purpose of assessing applications.
Required information for the Provincial Licence includes:
Background checks
Company information and names of partners, shareholders, directors/officers and/or senior
management
Proposed location information, including addresses, parcel identification, proof of o wnership
or a fully executed lease and floor plan; and
Proposed store name, which must be approved by the LCRB. Advertising and promotion must
comply with Federal Legislation and regulations, and any names linked with selling
medicines (i.e. pharmacy, dispensary) are not permitted.
In terms of store operations, Provincial requirements include applicants providing information on
floor plan requirements, physical security, store exterior, signage and storage. Refer to Appendix B
for the summary of Provincial licencing requirements.
City staff has been in discussion with the LCRB and have been advised that the Province is
interested in opening one or two government cannabis stores in Maple Ridge, with a preference for
operating 2 stores (one in the Town Centre and the other in West Maple Ridge). They have retained
the services of a Realtor to assist with the location of a suitable site and Economic Development is
actively working with the Province in the search for appropriate sites. Once the locations of potential
stores have been confirmed, the Province will submit a letter of intent advising the City of the
selected sites.
The LCRB have provided the City with the following information:
“Store staffing”
o stores in larger municipalities will have approx. 12-20 employees (manager, assistant
manager, approximately 8 full time Cannabis Consultants, 8 part time Cannabis
Consultants)
o stores in smaller municipalities will have approx. 6-12 employees (manager, assistant
manager, approximately 6 full time Cannabis Consultants, 6 part time Cannabis
Consultants)
Manager salary range: $46,000 - $75,400 per annum
Assistant store manager salary range: $46,337.21-$52,488.28 per annum
Cannabis Consultant hourly wage range: $20.40 - $23.63 hourly
All staff is required to complete 1 day training (Keep It Safe) which covers best practices for
dealing with unruly customers or violent situations, understanding cannabis related laws and
strategies for maintaining a safe environment for employees and customers. For example,
there must be at least 2 employees in the store at all times.
BC Cannabis Stores have a 2 ID policy. Customers must show two pieces of ID, one of which
must be issued by a government agency and includes their name, birth date, and picture.
The second must include an imprint of their name, signature and/or picture. Staff are
provided training on conducting ID checks and identifying signs of altered ID documents.
All cannabis products carried by BC Cannabis Stores are sourced from federally licenced
cannabis producers that are required to meet Health Canada’s guidelines for quality control,
production practices, and inventory management.”
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i. Local Governments:
Within their geographical limits, British Columbia municipalities have regulatory powers in permitting
cannabis retail stores. These powers include: zoning bylaw restrictions regarding the location and
siting of cannabis retail stores, business licencing bylaws that can limit the hours of operation, or
sign bylaws to specify signage requirements.
As noted earlier in this report, on October 16, 2018 Maple Ridge Council approved a Zone Amending
Bylaw that will allow for Cannabis Retail sales in the C-2 Community Commercial, C-3 Town Centre
Commercial and CS-1 Service Commercial zones, subject to satisfying minimum distances
established in the Bylaw. Specifically, a cannabis retail use is not permitted within 1000 metres of
another cannabis retail location, nor 200 metres from an elementary or secondary school. The 1000
metre separation could effectively place a cap on the number of Cannabis Retail operations in the
Town Centre to 1 or 2 stores.
Now that the land use framework is better understood, it is timely to consider options for receiving
and processing application referrals for Cannabis Retail Sales, as received from the Province.
DISCUSSION:
To date, there have been numerous inquiries by prospective cannabis retail operators, and the City
has received 3 formal applications. Pursuant with the Provincial process, the City has provided
comment on compliance or non-compliance with zoning, and is awaiting the Provincial analysis of
these applications prior to conducting further municipal review. If the number of inquiries is
indicative of the number of applications that will be forwarded by the Province, our best guess is that
Council may be in receipt of 3 to 10 referrals. It is noted that despite an application’s compliance
with the City Zoning Bylaw, Council is not obligated to support any application.
a) Timing of Commencement of Referrals
Throughout the legalization period, there have been concerns raised regarding security, level of
Provincial over-sight, and quality of operator in terms of dealing with nuisances and being a good
neighbour – most of which are very difficult for local Bylaw enforcement to address. As a response
to such concerns, the City of Burnaby adopted Zoning Bylaw amendments which will only permit
government operated cannabis stores, noting that the City wants to ensure cannabis is distributed in
a responsible manner and does not fall into the hands of minors; and the Provincial Government has
experience in handling a controlled substance and a strong track record of checking identification.
The City of Maple Ridge Zoning Bylaw does not distinguish between Government and privately
operated cannabis stores. However, in reviewing the information provided by the LCRB regarding
staff training, track record and paying employees a living wage, there appears to be a benefit to
having Government operated stores in the community. For this reason, the draft Council Policy notes
a preference for Government Cannabis Stores.
As noted earlier in the report, the LCRB been advised that the Province is interested in opening one
or two Government Cannabis Retail Stores in Maple Ridge. They have retained the services of a
Realtor to assist with the location of a suitable site and Economic Development is actively working
with the Province in the search for an appropriate site. Given the possibility that the Provincial sites
may not be appropriately zoned, it is important that Council know of their location when reviewing
referrals from the Province for Private Cannabis Stores. For this reason, staff recommends that the
review of referrals from the LCRB not commence until the LCRB have confirmed the location of
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Government Cannabis Retail Stores in the community. The draft policy states that reviews of
referrals from the LCRB will not commence until the City has received a Letter of Intent from the
Province advising of the location(s) of proposed Government Cannabis Retail Stores. This approach
is considered advantageous because:
It gives preference to Government operated stores which have a proven track record in
handling a controlled substance;
Supports the creation of stable and well paying jobs in the community; and
It would allow for Private stores in locations where a Government Operated store is not being
located.
The Alternative to this approach would be to not require information regarding the location of
Government Stores prior to commencing a review of referrals from the LCRB for Private Cannabis
Retail Stores. While this could be a more timely approach for applicants, it is not recommended
because it could eliminate the potential of having a Government Cannabis Retail Store in the
community.
b) Processing:
A municipal scan of other local governments has identified that there are two approaches to the
processing of applications: reviewing them in the order that they are received; or reviewing them as a
group.
Staff recommends all applications be reviewed as a group. Under this scenario, staff would hold all
applications for a specified period of time and present all applications as a group for Council
consideration. The advantages of this approach include:
Allows for a comparison of all applications at once;
Provides applicants time to submit a thorough application; and
Gives staff the ability to compare and analyze the advantages and disadvantages of each
application for Council consideration.
The Alternative would be to bring applications forward as they are received. It is not recommended
because: the first application supported may be approved by the Province, and becomes the only
store allowed within 1000 metres; does not allow Council to compare applications; and the
application process becomes a race for time, as opposed to having a focus on a quality submission.
c) Cannabis Retail Store Evaluation Criteria Policy:
As noted earlier in this report, despite an applications compliance with the City Zoning Bylaw, Council
is not obligated to support an application for cannabis retail store use, and other matters may be
taken into consideration. A scan of other local governments across the Country identified that many
municipalities have established a set of criteria that will be used to evaluate Cannabis Retail
applications. In order to ensure that all applications are dealt with consistently, and that Council has
a formal process for approval, staff has drafted a Council Policy that establishes process and
evaluation criteria for applications. The Policy is attached as Appendix A but the Procedure is as
follows:
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Procedure Overview:
1. The review of applications for Private Cannabis Retail Stores will commence upon receipt of a
Letter of Intent from the LCRB confirming their intention to operate a Government Cannabis
Retail Store at a specific civic address/location.
2. Application/referral for a Private Cannabis Retail Store is received from the LCRB.
3. Application is checked for Zoning and Official Community Plan compliance.
a. If the application is not compliant with Zoning, the LCRB will be advised the application is
denied. The applicant will further be advised that, where compliant with OCP designation, a
rezoning application could be made to rezone the property to permit the use.
b. If the application is compliant with Zoning:
i) the LCRB will be advised the application is compliant with zoning and be requested to
proceed with their analysis of the application. The City will do no further review of the
application until the LCRB analysis is complete and is referred back to the City; and
ii) applicants will be advised that “Private Cannabis Retail Store Business Plan and
Community Impact Overview” section of the Policy must be completed by the applicant
and received by the City before further review of the application occurs.
4. Letters will be mailed to all property owners within 200 metres of the proposed store.
5. Referral to RCMP for input.
6. Once all information is received, a staff Cannabis Application Review Panel comprising of
representatives from various City Departments, will evaluate each application based on
Sections 9 and 10 of this Policy. Other pertinent information may also be considered.
7. A Council report will be prepared including an assessment of the applications in regards to the
policy, a location map, the location of intended Government Cannabis Retail Store(s), and
other pertinent information.
8. Council will make a recommendation to the LCRB for each application
Evaluation Criteria:
The Evaluation criteria is a list of items that will be considered when evaluating the merits of each
application. It is noted that the policy and procedures do not include regulations that are in the
purview of the Provincial Government regulation, rather the policy focuses on municipal concerns.
For example, the policy criteria include land use, public and RCMP input and compliance history.
Refer to Section 9 and 10 in the policy for details.
INTERGOVERNMENTAL ISSUES:
The introduction of this policy and procedure is not meant to supersede the regulations and
enforcement done by the Liquor and Cannabis Regulations Branch.
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CITIZEN/CUSTOMER IMPLICATIONS:
This policy will include a notification to the surrounding properties and ensure that all affected
parties will have input into the review process. The Policy ensures that all applications will be
processed in a fair, transparent and consistent manner.
INTERDEPARTMENTAL IMPLICATIONS:
A Cannabis Review Panel is being formed which will be comprised of representatives from various
City Departments.
CONCLUSION:
The adoption of the Cannabis Retail Store Processing and Evaluation Criteria Policy will establish a
formalized process for the review of Private Cannabis Retail Store applications. This policy will
include a notification to the surrounding properties and ensure that all affected parties will have
input into the review process. The intent of the Policy is to ensure that all applications will be
processed in a fair, transparent and consistent manner, and that Council will have all relevant
information before being asked to deliberate on an application. Key to this is receiving confirmation
from the LCRB regarding the location(s) of Government cannabis retail stores ; noting a preference
for the Government stores given a proven track record in distributing a controlled substance, staff
training, and the creation of stable, well paying jobs in the community.
“Original signed by Robin McNair”
_______________________________________________
Prepared by: Robin McNair
Senior Advisor, Bylaw and Licencing Services
“Original signed by Christine Carter”
_______________________________________________
Prepared by: Christine Carter M.PL., MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA. P.Eng
GM: Public Works & Development Services
“Original signed by Paul Gill”
_______________________________________________
Concurrence: Paul Gill, BBA, CPA, CGA
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A - Draft Council Policy - Cannabis Retail Store Processing and Evaluation Criteria
Appendix B - Province of British Columbia – Cannabis Licencing Summary
Page 1 of 4 Policy
POLICY MANUAL
Title: Cannabis Retail Store Processing & Evaluation Criteria
Policy No:
Supersedes: New
Authority: Legislative Operational
Approval: Council CMT
General Manager
Effective Date:
TBD
Policy Statement:
This policy applies to all referrals from the Liquor and Cannabis Regulation Branch (LCRB)
regarding applications for Private Cannabis Retail Stores.
A. That the location of Government Operated Cannabis Store(s) be confirmed by receipt of a
Letter of Intent from the LCRB before commencing a review of Private Cannabis Retail Stores.
B. All applications for Private Cannabis Retail Stores referred from the LCRB will be reviewed as
a group. The Initial Intake of application referrals will be held until Section A is satisfied; and
for a period of 90 days following receipt of the first complete application from the LCRB.
Referrals received after the initial intake period may be held if the LCRB advises there are
other applications under review that will be referred to the City. If no other applications are
being reviewed by the Province, the applications may be reviewed, on a case by case basis, at
the discretion of Council.
C. In the event of a Government Cannabis Retail Store and Private Cannabis Retail Store being
proposed within 1000 metres of each other, preference will be given to the Provincial store in
recognition of Provincial immunity to local land use regulation; a strong track record of
handling a controlled substance and checking identification to ensure that cannabis does not
fall into the hands of minors; and support for the creation of stable, well paying jobs in the
community.
D. Regardless of compliance with City Zoning Bylaw regulations, Council is not obligated to
support an application for a Private Cannabis Retail Store.
Procedure Overview:
1.The review of applications for Private Cannabis Retail Stores will commence upon receipt of a
Letter of Intent from the LCRB confirming their intention to operate a Government Cannabis
Retail Store at a specific civic address/location.
2.Application/referral for a Private Cannabis Retail Store is received from the LCRB.
3.Application is checked for Zoning and Official Community Plan compliance.
a.If the application is not compliant with Zoning, the LCRB will be advised the application is
denied. The applicant will further be advised that, where compliant with OCP designation, a
rezoning application could be made to rezone the property to permit the use.
b.If the application is compliant with Zoning:
i)the LCRB will be advised the application is compliant with zoning and be requested to
proceed with their analysis of the application. The City will do no further review of the
APPENDIX A
Page 2 of 4 Policy
application until the LCRB analysis is complete and is referred back to the City; and
ii)applicants will be advised that “Private Cannabis Retail Store Business Plan and
Community Impact Overview” section of the Policy must be completed by the applicant
and received by the City before further review of the application occurs.
4.Letters will be mailed to all property owners within 200 metres of the proposed store.
5.Referral to RCMP for input.
6.Once all information is received, a staff Cannabis Application Review Panel comprising of
representatives from various City Departments, will evaluate each application based on
Sections 9 and 10 of this Policy. Other pertinent information may also be considered.
7.A Council report will be prepared including an assessment of the applications in regards to the
policy, a location map, the location of intended Government Cannabis Retail Store(s), and
other pertinent information.
8.Council will make a recommendation to the LCRB for each application
9.Private Cannabis Retail Store Business and Community Impact Overview:
In addition to Provincial requirements, applications for Private Cannabis Retail Stores will be
evaluated on the viability of the business operation. The City is committed to ensuring each
retail store will be an appropriate fit, and a good community partner.
Applicants must provide a thorough submission in order for the City to conduct its review.
This submission must include:
a)Business overview. Please provide a business description, number of staff, how the
business will operate and be in compliance with all provincial regulations; how minors will
be prevented from purchasing cannabis; and how provincial identification requirements will
be met.
b)Details of signage to demonstrate compliance with Provincial and Municipal regulations.
c)Information regarding availability of parking on the site and adjacent to the store.
d)Community benefit. Please provide details of contributions or supports to non-profit
organizations or local community groups etc. Demonstrate how your business will be a
good community partner.
e)Details of mitigation plan to minimize community impact.
Page 3 of 4 Policy
10.APPLICATION REVIEW CRITERIA: To be completed by Cannabis Review Committee
Requirement
Zoning Bylaw Requirements*: Check Appropriate Box / Note Zone
Complies
Zoning Map – prepared at a scale of 1:2000
Include the location of any site being considered by the
LCRB for a Government Store
Surrounding Land Use:
North:
South:
East:
West:
Public Input # or % Comments
Number of letters mailed
Number of responses received of total
number of letters mailed
Percentage supportive of total number
of letters mailed
Percentage non-supportive of total
number of letters mailed
RCMP Input Y/N Comments
No issues
Issues: Comments
Parking Details Y/N Details
On Site
On Street
Compliance History Y/N Details
Compliant
Non-Compliant: Details
Business Plan Y/N Details
Not Submitted
Submitted: Details
Community Benefit – applicant has
identified contribution to the community
Y/N Details
No
Yes: Details
Community Impacts – applicant has
identified possible negative impacts
and provided a plan to mitigate impacts
Y/N Details
No
Yes: Details
Page 4 of 4 Policy
Definitions:
Private Cannabis Retail Store: means a retail use devoted to sales of non-medical cannabis
products in accordance with Federal and Provincial Regulations, which is operated by any
individual, partnership, corporation or Indigenous nation that holds a British Columbia cannabis
licence.
Government Cannabis Retail Store: means a retail use devoted to sales of non-medical cannabis
products in accordance with Federal and Provincial Regulations, which is operated by the Province
of British Columbia.
LCRB Letter of Intent: means correspondence from the Provincial Government advising of the
Provincial intent to open and operate a Government Cannabis Retail store at an identified
location(s).
Exemptions: Government Cannabis Retail Stores are not subject to this policy.
Key Areas of Responsibility:
Action to Take
Staff Cannabis Application Review Committee will review all
applications to determine compliance with the Cannabis Retail
Store Processing and Evaluation Criteria Policy.
Responsibility
Bylaw & Licencing Services
Planning Department
APPENDIX B
Doc # 2072788 Page 1 of 2
City of Maple Ridge
TO: His Worship Mayor Michael Morden MEETING DATE: November 20, 2018
and Members of Council FILE NO: 2072788
FROM: Chief Administrative Officer MEETING: Workshop
SUBJECT: Update on Alouette River Ecosystem Partnership
EXECUTIVE SUMMARY:
Earlier this year, BC Hydro notified the City of Maple Ridge and other stakeholders of its intention to
apply to renew a water use licence related to the Alouette-Stave-Ruskin hydroelectric system.
In response, the City of Maple Ridge, Katzie First Nation, Kwantlen First Nation and the Alouette
River Management Society formed the Alouette River Ecosystem Partnership (AREP) to prepare a
strong and aligned request to BC Hydro regarding this application, the intent of which is outlined in
the attached Memorandum of Understanding (MOU). The Mayor’s position was previously identified
as the City’s representative on this group.
The purpose of this report is to provide Council with a brief overview of the work done to date.
RECOMMENDATION:
For information [no recommendation].
DISCUSSION:
a)Background Context:
On May 25, 2018, an initial meeting was held between the City of Maple Ridge, Katzie First
Nation, Kwantlen First Nation and the Alouette River Management Society (ARMS) regarding
BC Hydro’s intention to apply for a renewed water licence in the Alouette Watershed.
Following that meeting, each body sought approval from their Council or Board to enter into a
Memorandum of Understanding that would create a strong and aligned response to BC
Hydro’s licence renewal application.
On August 31, 2018, BC Hydro and the Ministry of Forests, Lands, Natural Resource
Operations & Rural Development were advised in writing that the AREP group had formed
and to express the Partnership’s desire to see the restoration of the Alouette River
ecosystem through the water licence application process. Both letters are attached for
information. On September 28, 2018, the AREP signed an MOU that was subsequently
shared with BC Hydro, the media and community.
In response to the Partnership’s letter, BC Hydro indicated a willingness to begin discussions
with the AREP, and a workshop is now being planned to inform all involved of the work done
to date by each agency and Nation so that everyone understands what will need to happen in
4.2
Doc # 2072788 Page 2 of 2
order to be successful. This will include presentations by Katzie First Nation and Kwantlen
First Nation on traditional knowledge, by ARMS on their work to date, and by BC Hydro on the
various studies and projects that they have conducted or which are in progress. It is
anticipated that this workshop will take place in early 2019.
b) Desired Outcome:
The desired outcome is to secure an agreement with BC Hydro and the Province of BC and to
establish a set of recommendations that serve to create a functioning watershed ecosystem
in the Alouette Watershed, including a scientifically-sound permanent fish passage that
reconnects, in as natural a manner as possible, the watershed above and below the Alouette
Dam for all species of salmon and freshwater species; enhances wildlife resources; and
collaboratively develop recreational and education opportunities.
c) Citizen/Customer Implications:
The Alouette River Management Society has been actively involved in negotiations with BC
Hydro on these matters for many years, and represents a highly engaged segment of citizens
on this matter. In addition, the AREP recognizes the larger community’s interest in protecting
the Alouette River ecosystem, and has worked to ensure public awareness of the formation
of the AREP and the purpose of the MOU. Continued updates to the public will be made as
this work progresses.
Business Plan/Financial Implications:
The City of Maple Ridge agreed to provide the financial and human resources support
required to engage a contracted project facilitator and legal counsel in the event that advice
on this front would be beneficial. Costs are anticipated to be in the range of $10,000 –
$15,000. In addition, Kwantlen First Nation and Katzie First Nation have hosted significant
gatherings that included the provision of meals to the AREP group and to BC Hydro to
support a positive beginning to this work together.
CONCLUSIONS:
The City of Maple Ridge has a vested interest in the preservation, protection and improvement of the
Alouette Watershed, and has recognized the importance of the watershed to Katzie First Nation,
Kwantlen First Nation, and the larger community. Updates will be provided to Council and the
community as the water licence renewal process moves forward.
“Original signed by Kelly Swift”
Prepared by: Kelly Swift, MBA
General Manager Parks, Recreation & Culture
“Original signed by Paul Gill”
Concurrence: Paul Gill, BBA, CPA, CGA
Chief Administrative Officer
Attachments:
(1) 2018-09-28 Alouette River Ecosystem Partnership Memorandum of Understanding
(2) 2018-08-31 Letter to Dave Hunter, BC Hydro
(3) 2018-08-31 Letter to Ted White, Ministry of Forests, Lands, Natural Resource Operations
1
City of Maple Ridge
TO: His Worship Mayor Michael Morden MEETING DATE: November 20, 2018
and Members of Council FILE REFERENCE: 2018-409-RZ
FROM: Chief Administrative Officer MEETING: Workshop
SUBJECT: Residential Infill Policy and Bylaw Introduction
EXECUTIVE SUMMARY:
In July 2018 Council passed the following resolution:
That staff be directed to prepare amendments to the Official Community Plan and Zoning Bylaw to
create a new single family infill zone with a minimum lot area of 450 m2 and a minimum lot width of
12 m, in conjunction with rezoning application 2016-411-RZ.
This work forms part of the implementation of the Housing Action Plan and follows a series of reports
and presentations to Council. The purpose of this report is to provide Council with the background
analysis and proposed new R-4 (Single Detached (Infill) Urban Residential) zoning regulations for
review and discussion prior to introducing the necessary bylaw amendments to Council at the
November 27, 2018 Council meeting. In order to implement the new zone, amendments to the OCP,
Zoning Bylaw and Subdivision and Development Servicing Bylaw are required (see Appendix A,B and
C for the draft amending bylaws).
In anticipation of the new R-4 zone, this report also notes that a rezoning application (2016-411-RZ)
for 21188 Wicklund Avenue to create two single-family lots has requested first reading
consideration. Rezoning application 2016-411-RZ is the first development to propose the new R-4
(Single Detached (Infill) Urban Residential) zone.
RECOMMENDATION:
That Official Community Plan Amending Bylaw 7493-2018, Zone Amending Bylaw No. 7504-2018,
and Subdivision and Development Servicing Amending Bylaw No. 7507-2018 be forwarded to the
next Council meeting scheduled for November 27, 2018, to be considered for first and second
reading.
BACKGROUND:
The adopted Housing Action Plan implementation program recommends amending bylaws to
facilitate further infill in residential areas. Since the adoption of the Housing Action Plan, staff have
been bringing forward a series of reports and presentations to further housing choice in the
community. Furthermore, staff were given additional direction in April 2017 to analyze the
implications of allowing the subdivision of lots with areas and widths less than 80% of the existing
neighbourhood, as prescribed in OCP Policy 3-19 for Urban Residential - Neighbourhood Residential
designated properties. At a Council Workshop held on July 17, 2018, staff presented its analysis
undertaken as part of the infill policy review. The outcome of that policy review was the following
resolution directing staff to move forward with OCP and Zone Amending Bylaws:
4.3
2
That staff be directed to prepare amendments to the Official Community Plan and Zoning Bylaw to
create a new single family infill zone with a minimum lot area of 450 m2 and a minimum lot width of
12 m, in conjunction with rezoning application 2016-411-RZ.
DISCUSSION:
With the intent to inform Council of the residential infill work undertaken to date, this report presents
below the purpose of OCP Policy 3-19, the intent of the Council directed infill research, and the
proposed R-4 (Single Detached (Infill) Urban Residential) zoning regulations. If Council is supportive
of the proposed new zone, the staff recommendation is to bring forward the necessary amendments
to the Official Community Plan, Zoning Bylaw and Subdivision and Development Servicing Bylaw to
create the new R-4 (Single Detached (Infill) Urban Residential) zone at the following November 27,
2018 Council meeting.
Planning Analysis:
The City’s OCP infill policies for Urban Residential - Neighbourhood Residential designated properties
are designed to permit properties that are larger in area and width in relation to surrounding
properties on the street to subdivide into smaller parcels. OCP Policy 3-19 establishes the extent to
which larger lots may subdivide; namely, that such subdivision must maintain lot areas and widths
that are not less than 80% of those prescribed in the neighbourhood’s predominant zoning. In most
cases, the predominant zone in mature areas of Maple Ridge is the RS-1 (One Family Urban
Residential) zone, with a lot size of 668 m2. Under the current OCP Policy 3-19, larger lots can
rezone and subdivide into RS-1b (One Family (Medium Density) Residential) lots, with a lot size of
557 m2. This reduction in lot size represents 80% of the RS-1 (One Family Urban Residential) zoned
lots.
The next lot size down from the RS-1b (One Family (Medium Density) Residential) sized lots is the R-1
(Residential District) zone. This zone has a lot size of 371 m2, which represents a 56% reduction to
the predominant RS-1 (One Family Urban Residential) zone. Discussions with Council concluded that
the R-1 (Residential District) zone lot size did not meet the neighbourhood compatibility
requirements. To support OCP compatibility criteria and ensure neighbourhood fit of infill
development, a new zone with a larger minimum lot size than R-1 (Residential District) was
proposed.
The proposed R-4 (Single Detached (Infill) Urban Residential) zone (see Appendix B) will be
equivalent to 80% of the RS-1b (One Family (Medium Density) Residential) zone, with a minimum lot
area of 450m² and a minimum lot width of 12 m, consistent with the existing transition between the
RS-1 (One Family Urban Residential) and RS-1b (One Family (Medium Density) Residential) zones.
The creation of an additional single-family zone will fill the existing gap in the suite of zones; and
could offer a sensitive transition option for infill development. A scan of the infill areas indicates that
there are approximately 111 eligible properties for subdivision using the R-4 (Single Detached (Infill)
Urban Residential) zone.
The proposed OCP amendment to Policy 3-19 (see Appendix A), if approved, would permit properties
that do not have sufficient area and lot width for two RS-1b (One Family (Medium Density)
Residential) lots to subdivide under the new R-4 (Single Detached (Infill) Urban Residential) zone.
Further, the proposed amendment to the Subdivision and Development Servicing Bylaw would
ensure that any infill development delivers a consistent standard of servicing as other urban forms of
development.
3
Lastly, the R-4 (Single Detached (Infill) Urban Residential) zone would also address some of the
typical concerns raised by neighbours in proximity to an infill development. As new construction can
often maximize the allowable height permitted under the zoning requirements, the new infill zone
would have a lower height maximum of 9.5 m compared to the typical 11 m to ensure better
compatibility with existing (and often smaller) developments. A maximum height of 9.5 m would still
permit a two storey home to be constructed. Additionally, front yard and side yard setbacks would
also be enlarged to reflect RS-1 (One Family Urban Residential) zone requirements, so that the siting
of the homes is more consistent with existing homes.
Rezoning Application 2016-411-RZ
In anticipation of the new R-4 zone, this report also notes that a rezoning application (2016-411-RZ)
for 21188 Wicklund Avenue to create two single-family lots has requested first reading
consideration. Rezoning application 2016-411-RZ is the first development to propose the new R-4
(Single Detached (Infill) Urban Residential) zone. Council’s consideration of this application was part
of the impetus to advance consideration of a new zone.
CONCLUSION:
In July 2018, Council directed staff to create a new R-4 (Single Detached (Infill) Urban Residential)
zone to further create new housing choices for the City’s Urban Residential – Neighbourhood
Residential designated properties. This report summarizes the background policy work conducted to
date, as directed by Council; and outlines the proposed R-4 (Single Detached (Infill) Urban
Residential) zone. The next step in the creation of the new zone is to bring forward necessary OCP,
Zoning Bylaw, and Subdivision and Development Servicing Bylaw amendments. It is therefore
recommended that Council forward Official Community Plan Amending Bylaw No. 7493 -2018, Zone
Amending Bylaw No. 7504-2018, and Subdivision and Development Servicing Amending Bylaw No.
7507-2018 to the November 27, 2018 Council meeting for consideration.
‘Original signed by Amelia Bowden’
_______________________________________________
Prepared by: Amelia Bowden, M.Urb, MCIP, RPP
Planner 1
‘Original signed by Christine Carter’
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
‘Original signed by Frank Quinn’
_______________________________________________
Approved by: Frank Quinn, MBA, P. Eng
GM: Public Works & Development Services
‘Original signed by Paul Gill’
_______________________________________________
Concurrence: Paul Gill, CPA, CGA
Chief Administrative Office
Appendix A – Official Community Plan No. 7493-2018
Appendix B – Zone Amending Bylaw No. 7504-2018
Appendix C – Subdivision and Development Servicing Amending Bylaw No. 7507-2018
CITY OF MAPLE RIDGE
BYLAW NO. 7493-2018
A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014
_______________________________________________________________________________
WHEREAS Section 477 of the Local Government Act provides that the Council may revise the Official
Community Plan;
AND WHEREAS it is deemed expedient to amend Schedule "A" to the Official Community Plan;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows:
1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending
Bylaw No. 7493-2018"
2.Schedule "A" is hereby amended by inserting the following clause into Policy 3-19 after item
1) a) i., and renumbering subsequent clauses accordingly:
ii. notwithstanding item i above, RS-1 (One Family Urban Residential) zoned parent parcels
that are unable to satisfy the 80% requirement may be eligible for R-4 (Single Detached
(Infill) Urban Residential) zoning subject to satisfying Policy 3-21
3.Appendix C – Zoning is hereby amended by adding the following zone in the Urban
Residential Designation: Neighbourhood Residential – Infill category following CD-1-93
Amenity Residential:
R-4 (Single Detached (Infill) Urban Residential)
4.Maple Ridge Official Community Plan Bylaw No. 7060-2014 is hereby amended accordingly.
READ a first time the day of , 20
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
ADOPTED, the day of , 20 .
____________________________________________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX A
1
CITY OF MAPLE RIDGE
BYLAW NO. 7504-2018
A Bylaw to amend the text of Zoning Bylaw No. 3510 - 1985 as amended
______________________________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as
amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7504-2018."
2.That PART 3 BASIC PROVISIONS, SECTION 302 ZONES (1) is amended by inserting the
following between “R-3 Special Amenity Residential” and “CD-1-93 Amenity Residential
District” and renumbering accordingly:
R-4 (Single Detached (Infill) Urban Residential)
3.That Part 6 RESIDENTIAL ZONES Section 601 ONE FAMILY AND TWO FAMILY RESIDENTIAL
ZONES Subsection A. PERMITTED USES OF LAND, BUILDINGS AND STRUCTURES is amended
by the addition of the following bolded column after R-3:
R-4
Agriculture
One Family Residential
Two Family Residential
Boarding
Accessory Residential
Accessory Home Occupation
Accessory Off-Street Parking
Accessory Employee Residential
Accessory Produce Sales
Elderly Citizens Residential
Temporary Residential (subject to Section 402)
Rental Stable
Temporary Tourist Accommodation
Secondary Suite Residential
Hobby Kennel
Neighbourhood Daycare
Detached Garden Suite
Hobby Beekeeping Use (subject to Section 402)
Density Bonus Option (subject to Section 402)
Medical Marihuana, Commercial Production
APPENDIX B
2
4. That Part 6 RESIDENTIAL ZONES Section 601 ONE FAMILY AND TWO FAMILY RESIDENTIAL
ZONES is amended by inserting the following after Section 601C “R-3 Special Amenity
Residential District” and renumbering accordingly:
601D R-4 (Single Detached (Infill) Urban Residential)
A. PERMITTED USES
Subject to the regulations of Section 401 and Section 601, the following uses and no
others shall be permitted in the R-4 (Single Detached (Infill) Urban Residential) zone:
1.One Family Residential (limited to one per lot)
2.Boarding use (Section 401 and 601)
3.Accessory residential use
4.Accessory home occupation use (Section 402)
5.Accessory off-street parking use
6.Temporary tourist accommodation use (Section 601)
7.Temporary residential use (Section 402)
8.Secondary suite residential (Section 402)
B. DENSITY
1.No building or structures containing floor area enclosed within the building or
structures shall exceed a floor space ratio of 0.6 times the net lot area.
2.Buildings and structures together shall not exceed a lot coverage of 40%.
C. AREA AND DIMENSIONS
1.Lot Area
a)No person shall create a lot which is less than 450.0 square metres.
2.Lot Dimensions
a)Width:
(i) No person shall create a lot which is less than 12.0 metres in width.
(ii) For a lot on a street corner, no person shall create a lot which is less than
13.5 metres in width.
b)Depth:
(i) No person shall create a lot which is less than 24.0 metres in depth.
3
D. HEIGHT
1.All buildings and structures for a one family residential use shall not exceed a height
of 9.5 metres.
2.All buildings and structures for an accessory building or structure shall not exceed a
building height of 4.5 metres.
E. YARD REQUIREMENTS
1.Regulations for the size, shape and siting of a one family residential building shall be
sited not less than:
(a) 6.0 metres from a front and rear lot line
(b) 1.5 metres from an interior side lot line
(c) 3.0 metres from an exterior side lot line
2.Regulations for buildings and structures for Accessory Residential Use and Accessory
Off-Street Parking Use shall be sited not less than:
(a) 6.0 metres from a front lot line
(b) 1.0 metre from a rear lot line and interior side lot line
(c) 3.0 metres from an exterior side lot line
(d) 1.5 metres from a building for a residential use
F. OTHER REGULATIONS
1.Off-street parking spaces shall be provided in accordance with "Maple Ridge Off
Street Parking and Loading Bylaw No. 4350 - 1990."
2.A residential use shall be permitted only if the site is serviced to the standard set out
in Maple Ridge Subdivision and Development Servicing Bylaw No. 4800 - 1993 as
amended.
5.That Schedule “D” MINIMUM LOT AREA AND DIMENSIONS be amended by adding the
following after “R-3”
R-4 12 m 24 m 450 m2
6.Maple Ridge Zoning Bylaw No. 3510 - 1985 is hereby amended accordingly.
READ a first time the day of , 20
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
ADOPTED, the day of , 20
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
CITY OF MAPLE RIDGE
BYLAW NO. 7507 - 2018
A Bylaw to amend the text of Maple Ridge Subdivision and Development Servicing By-law
No. 4800 - 1993 as amended.
___________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Subdivision and Development
Servicing By-law No. 4800 - 1993 as amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1.This Bylaw may be cited as "Maple Ridge Subdivision and Development Servicing
Amending Bylaw No. 7507-2018".
2.Schedule “A” Services and Utilities, is hereby replaced with Schedule “A” Services and
Utilities, attached hereto containing new R-4 zone notations.
3.Maple Ridge Subdivision and Development Servicing By-law No. 4800 - 1993 as
amended is hereby amended accordingly.
READ a first time the day of ,20
READ a second time the day of ,20
READ a third time the day of ,20
RECONSIDERED AND FINALLY ADOPTED, the day of ,20
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX C
SCHEDULE “A”
SERVICES AND UTILITIES
All parcels within a proposed subdivision or development shall be provided with services in
accordance herewith and all highways within, or immediately adjacent to a proposed subdivision or
development shall be constructed in accordance herewith.
6479-2007
6589-2008
ZONE STREETS SERVICES LANES
(See Note 5)
A-l SD A TB
A-2 SD A TB
A-3 SD A TB
A-4 SD A TB
A-5 SD A TB
R-l - Note 3 ST W SS SD A C UW BT SW SL TB A
R-3 - Note 3 ST W SS SD A C UW BT SW SL TB A
R-4 - Note 3 ST W SS SD A C UW BT SW SL TB A
RS-l - Note 3 ST W SS SD A C UW BT SW SL TB A
RS-la - Note 3 ST W SS SD A C UW BT SW SL TB A
RS-lb - Note 3 ST W SS SD A C UW BT SW SL TB A
RS-1c - Note 3 ST W SS SD A C UW BT SW SL TB A
RS-1d - Note 3 & 4 ST W SS SD A C UW BT SW SL TB A
RS-2 W SD A BT SL TB A
RS-3 - Note 1 W SD A BT SL TB A
SRS - Note 3 ST W SS SD A C UW BT SW SL TB A
RE ST W SS SD A C UW BT SW SL TB A
RST ST W SS SD A C UW BT SW SL TB A
RT-l ST W SS SD A C UW BT SW SL TB A
RG ST W SS SD A C UW BT SW SL TB A
RG-2 ST W SS SD A C UW BT SW SL TB A
RG-3 ST SD A C UW BT SW SL TB A
RMH ST W SS SD A C UW BT SW SL TB A
RM-l ST W SS SD A C UW BT SW SL TB A
RM-2 ST W SS S D A C UW BT SW SL TB A
RM-3 ST W SS SD A C UW BT SW SL TB A
RM-4 ST W SS SD A C UW BT SW SL TB A
RM-5 ST W SS SD A C UW BT SW SL TB A
RM-6 ST W SS SD A C UW BT SW SL TB A
C-l ST W SS SD A C UW BT SW SL TB A
C-2 ST W SS SD A C UW BT SW SL TB A
C-3 ST W SS SD A C UW BT SW SL TB A
C-4 ST W SS SD A C UW BT SW SL TB A
C-4a ST SD A SL TB
C-5 ST W SS SD A C UW BT SW SL TB A
C-6 ST W SS SD A C UW BT SW SL TB A
H-l ST W SS SD A C UW BT SW SL TB A
CRM ST W SS SD A C UW BT SW SL TB A
CS -1 - Note 2 ST W SS SD A C UW BT SW SL TB A
CS-2 - Note 2 ST W SS SD A C UW BT SW SL TB A
CS-2a - Note 2 ST W SS SD A UW BT SL TB A
CS-3 - Note 2 ST W SS SD A C UW BT SW SL TB A
CS-4 - Note 2 ST W SS SD A C TB A
CS-5 - Note 2 ST W SS SD A C UW BT SW SL TB A
CD-2-85 ST W SS SD A C UW BT SW SL TB A
CD-1-86 ST W SS SD A C UW BT SW SL TB A
CD-1-87 ST W SS SD A C UW BT SW SL TB A
CD-2-87 - Note 1 W SD A BT SL TB A
CD-3-87 ST W SS SD A C UW BT SW SL TB A
CD-2-88 ST W SS SD A C UW BT SW SL TB A
CD-3-88 ST W SS SD A C UW BT SW SL TB A
CD-4-88 - Note 2 ST W SS SD A C UW BT SW SL TB A
CD-5-88 ST W SS SD A C UW BT SW SL TB A
CD-6-88 ST W SS SD A C UW BT SW SL TB A
CD-1-89 ST W SS SD A C UW BT SW SL TB A
CD-2-90 ST W SS SD A C UW BT SW SL TB A
CD-3-90 ST W SS SD A C UW BT SW SL TB A
CD-5-90 ST W SS SD A C UW BT SW SL TB A
CD-1-92 ST W SS SD A C UW BT SW SL TB A
CD-2-92 ST W SS SD A C UW BT SW SL TB A
CD-3-92 ST W SS SD A C UW BT SW SL TB A
CD-1-93 ST W SS SD A C UW BT SW SL TB A
CD-2-93 ST W SS SD A C UW BT SW SL TB A
CD-3-93 ST W SS SD A C UW BT SW SL TB A
M-l - Note 2 ST W SS SD A C UW BT SW SL TB A
M-2 - Note 2 ST W SS SD A C UW BT SW SL TB A
M-3 - Note 2 ST W SS SD A C UW BT SW SL TB A
M-4 - Note 2 ST W SS SD A C UW BT SW SL TB A
M-5 - Note 2 ST W SS SD A C UW BT SW SL TB A
P-l - Note 2 ST W SS SD A C UW BT SW SL TB A
P-2 - Note 2 ST W SS SD A C UW BT SW SL TB A
P-3 - Note 2 ST W SS SD A C UW BT SW SL TB A
P-4 - Note 2 ST W SS SD A C UW BT SW SL TB A
P-4a - Note 2 ST W SS SD A C UW BT SW SL TB A
P-5 - Note 2 ST W SS SD A C UW BT SW SL TB A
P-6 - Note 2 ST W SS SD A C UW BT SW SL TB A
LEGEND
W Water Distribution System
SS Sanitary Sewer
SD Storm Drainage System
A Asphalt
C Curbs and Gutters
UW Underground Wiring
BT Boulevard Treatment
SW Sidewalks
SL Street Lighting
TB Transit Bays
ST Street Tree Planting
Note 1 Parcels of at least 2.0 ha. in area located in the RS-3 zone may be exempted from the
requirements to provide a water distribution system.
Note 2 Subdivisions and development in the P-l, P-2, P-3, P-4, P-4a, P-5, P-6, CS-l, CS-2, CS-2a,
CS-3, CS-4, CS-5, M-1, M-2, M-3, M-4, M-5 and CD-4-88 zones which are located in the
rural area as designated on the Official Community Plan may be exempted from the
requirement to provide sanitary sewer systems, underground wiring, boulevard
treatment, street tree planting, sidewalks, curbs, and/or street lighting.
7093-2014
Note 3 Parcels created abutting highway rights-of-way serviceable by an existing above ground
utility system may be exempted from the requirement to provide underground wiring. This
exemption shall not apply when road upgrading of the fronting street to an urban
standard as part of the subdivision or development.
5195-1994
Note 4 Subdivisions in the RS-1d zone may be exempted from some of the servicing
requirements, provided it is subject to a comprehensive design scheme.
5595-1997
7093-2014
Note 5 Parcels abutting highway rights-of-way serviced by an existing above ground utility system
are exempted from the requirement to convert the existing utility system to underground
wiring on the abutting highway, provided that the parcel is located within the area
identified as the Existing Urban Area as shown on the attached map labeled Schedule
“B” and the parcel is serviced by an underground dip connection.
Doc # 2081580 Page 1 of 4
City of Maple Ridge
TO: His Worship Mayor Michael Morden MEETING DATE: November 20, 2018
and Members of Council FILE NO: Doc # 2081580
FROM: Chief Administrative Officer MEETING: Council Workshop
SUBJECT: Council Procedure Bylaw Discussion
EXECUTIVE SUMMARY:
A Council Procedure Bylaw is required by Provincial legislation and certain elements are mandatory.
Council has the authority to customize specified elements required in the bylaw and allows for some
discretion in adding other elements. The bylaw content should allow for an efficient meeting process,
while serving to enhance the transparency and accountability of Council’s decision-making process.
This report outlines proposed amendments for consideration. Following Council feedback on the
proposed amendments, a new Council Procedure Bylaw will be brought to the December 4, 2018
Committee of the Whole meeting.
RECOMMENDATION:
That staff prepare a Council Procedure Bylaw based upon input from the Council Workshop discussion
of November 20, 2018.
DISCUSSION:
Council meetings are gatherings where Council members make decisions or move toward making
decisions. Most meetings are open to the public to facilitate transparency and accountability.
Transparency and fairness of meetings and the decision-making process of elected officials are central
to the principles of accountable government. To uphold these principles, provincial rules and the Maple
Ridge Council Procedure Bylaw govern how meetings are administered.
The Local Government Act (LGA) and Community Charter (CC) provide local governments with the
authorities needed to hold and conduct various types of meetings. Councils must establish procedures
for the conduct of their meetings and for the general conduct of their business. Council may include
other matters in a procedure bylaw, provided they do not conflict with other procedures or
requirements set out in the Community Charter, other legislation or otherwise established by law.
The current Council Procedure Bylaw is attached to this report. It has been annotated to highlight
specific content that Council may wish to amend. Explanations for those annotations are repeated
below:
A.The current bylaw was established in 2007 as Bylaw No. 6472-2007. It has subsequently been
revised seven times since then. The bylaw you see attached to this report is not the official
bylaw, but rather a consolidated version that represents the original 2007 bylaw and the seven
amending bylaws that were subsequently adopted. These consolidated bylaws are often
4.4
Doc # 2081580 Page 2 of 4
produced for convenience. In the absence of it, a reader would need to sift through all the
amendments and mark up the original 2007 bylaw to understand the entirety of Council’s
intent. Throughout the bylaw in the left margin, the bylaw amendments are noted beside the
paragraphs that were amended.
B. The 2007 bylaw replaced a 1999 bylaw. It is recommended that the 2007 bylaw and
subsequent amendments also be replaced with a new version that incorporates all changes
desired by Council, rather than putting through another amendment to the 2007 bylaw. This
will allow for some reformatting.
C. The “Moment of Reflection” is no longer included as part of the order of business and therefore
the definition should be removed.
D. The bylaw specifies the current edition of Robert’s Rules of Order as the default parliamentary
authority, if a procedure is not spelled out in the bylaw or in other legislation. Provincial
legislation is a higher authority than the bylaw, which itself is a higher authority than the default
Robert’s Rules. The current edition is Robert’s Rules of Order Newly Revised, 11th edition,
commonly referred to as RONR.
E. The bylaw should reflect our now-standard practice of also posting to the website.
F. Council Workshop is considered a regular Council meeting and covered under Part 2 of this
consolidated bylaw. The same procedures apply. Committee of the Whole is covered under
Part 20 along with other standing and select committees of Council, including advisory
committees.
G. Electronic participation in Council meetings can be accommodated. If a Council member
wishes to participate electronically, there are guidelines related to providing advance notice
and how to use the recommended technology that has been selected in order to provide the
best audio and/or video production for the current meeting and recording. The onus is on
elected officials to ensure they know the guidelines, and staff are available to provide practice
sessions to ensure the best possible outcome. The Chair must make allowances to ensure the
member is “present” electronically before taking a vote.
H. The Community Charter outlines public notice requirements before a meeting can be held.
That includes developing a schedule of regular meetings and annually providing a “section 94
public notice” which for Maple Ridge includes publishing it in the weekly newspaper over two
consecutive weeks.
Special Council meetings that were not published in the schedule are sometimes required.
These can be requested by the Mayor, or at least two Council members. Public notice of 24
hours is required by posting a notice at the posting place outlined in the Council Procedure
Bylaw, If a 24-hour notice period cannot be achieved, unanimous approval by all seven Council
members is required.
I. The bylaw should reflect that minutes of Council meetings include only the resolutions and the
names of Council members opposed to the resolutions.
J. The business of Council cannot occur unless quorum is present. It is important that Council
members let the Mayor and Corporate Officer know as early as possible if they intend to be
absent or may be absent from all or a portion of a Council meeting. If quorum unexpectedly
occurs, business may not begin (or must stop immediately), causing an inconvenience to
Doc # 2081580 Page 3 of 4
Council members, staff and the public in attendance. Council’s Code of Conduct reflects the
importance of respectful behaviour, and an element of that includes punctuality, attendance
and advance notice of absences.
K. A consistent set and order of categories of business on each agenda (“order of business”) is
helpful to Council, staff and the public, and aids in the efficient advance preparation of the
agenda package. However, from time-to-time Council may wish to change the order. The bylaw
should include a provision to do this by resolution.
The section “Mayor’s and Councillors’ Reports” should be added to the order of business for
regular Council meetings and eliminated from Council Workshop.
L. The bylaw should include consistent procedures for Question Period, such as how a citizen
should identify themselves, and what to do if they don’t wish to be identified.
M. The bylaw should be amended to reflect a release of the resolution only as a default, unless
otherwise resolved by Council.
N. The bylaw should make reference to the additional guidelines established in a Council-adopted
Code of Conduct, as applicable.
O. The bylaw should establish the procedure to be used by elected officials to bring forth their
own motion. For example, the bylaw might specify the motion must be in writing and included
as an agenda package item as a “notice of motion” at a meeting prior to the one during which
it would be considered by Council.
P. The list of topics specified in the bylaw that will not be entertained by delegations includes the
business promotion. This is intended to discourage business people from circumventing the
City’s purchasing policy. The reference to connection to City business is intended to keep topics
to areas where Council has a level of influence.
The above list highlights some of the bylaw content Council may wish to amend. In addition, staff will
do some reformatting and look for opportunities to enhance the readability of the bylaw.
General Information for Reference - Required Content:
Section 124 of the CC requires a Council Procedure Bylaw to include the following components:
• the manner in which resolutions may be passed and bylaws adopted in accordance
with Division 3 [Bylaw Procedures];
• establish rules of procedure for Council meetings;
• provide for the taking of minutes of Council and committee meetings, including
requiring certification of those minutes;
• provide for advance public notice regarding the time, place and date of Council
committee meetings and establish the procedures for giving that notice;
• identify places that are to be public notice posting places for the purposes of CC section
94 [public notice];
• establish the procedure for designating a person under section 130 [designation of a
member to act in place of the Mayor]; and
Doc # 2081580 Page 4 of 4
• establish the first regular Council meeting date referred to CC section 125(1) [Council
meetings] as a day in the first 10 days of November following a general local election.
General Information for Reference - Optional Content:
In addition to the required content outlined above, the Council Procedure Bylaw could include
other content that would govern meetings of Council. The existing bylaw contains a number of
these optional elements. The Province has provided a sample bylaw for reference at:
https://www2.gov.bc.ca/assets/gov/british-columbians-our-governments/local-
governments/governance-powers/community_charter_council_procedure_bylaw.pdf
CONCLUSIONS:
The Council Procedures Bylaw is due for an update. Following a discussion, Council feedback will be
incorporated into a new Council Procedures Bylaw that will come to Committee of the Whole on
December 4, 2018 for approval to be forwarded for consideration at a future Council meeting.
Following the required public notice including newspaper notifications over two consecutive weeks,
the bylaw will be on the first agenda of 2019.
“Original signed by Laura Benson”
Prepared by: Laura Benson, CPA, CMA
Director of Corporate Support
“Original signed by Paul Gill”
Concurrence: Paul Gill, BBA, CPA, CGA
Chief Administrative Officer
Attachment:
Maple Ridge Council Procedures Bylaw (consolidated)
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THE FOLLOWING DOCUMENT HAS BEEN REPRODUCED FOR CONVENIENCE ONLY and is a
consolidation of the following:
1.Maple Ridge Council Procedure Bylaw No. 6472-2007
2. Maple Ridge Council Procedure Amending Bylaw No. 6514-2007
3.Maple Ridge Council Procedure Amending Bylaw No. 6777-2010
4. Maple Ridge Council Procedure Amending Bylaw No. 7149-2015
5. Maple Ridge Council Procedure Amending Bylaw No. 7174-2015
6. Maple Ridge Council Procedure Amending Bylaw No. 7263-2016
7. Maple Ridge Council Procedure Amending Bylaw No. 7301-2016
8.Maple Ridge Council Procedure Amending Bylaw No. 7411-2017
Individual copies of any of the above bylaws can be obtained by contacting the Clerk’s Department.
A.The current bylaw was established in 2007 as Bylaw No. 6472-2007. It has subsequently
been revised seven times since then. The bylaw you see attached to this report is not the
official bylaw, but rather a consolidated version that represents the original 2007 bylaw and
the seven amending bylaws that were subsequently adopted. These consolidated bylaws are
often produced for convenience. In the absence of it, a reader would need to sift through all
the amendments and mark up the original 2007 bylaw to understand the entirety of
Council’s intent. Throughout the bylaw in the left margin, the bylaw amendments are noted
beside the paragraphs that were amended.
7263-2016
CITY OF MAPLE RIDGE
BYLAW NO. 6472-2007
A Bylaw to Govern the Meetings of the Council and Committees of Council
of the City of Maple Ridge
________________________________________________________________________
WHEREAS section 124(1) of the Community Charter requires Council, by bylaw, to establish the
general procedures to be followed by Council and Council committees in conducting their business;
AND WHEREAS Council has given notice of this Bylaw, pursuant to section 124(3) of the Community
Charter;
7263-2016 NOW THEREFORE, pursuant to the above-recited and other authority, the Council of the City of Maple
Ridge, in open meeting assembled, enacts as follows:
PART 1 - INTRODUCTION
Name of Bylaw
1.This Bylaw may be cited for all purposes as “Maple Ridge Council Procedure Bylaw No.
6472-2007".
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Repeal
2. Maple Ridge Council Procedure Bylaw No. 5871 – 1999, as amended, is hereby repealed in
its entirety and Council policy number 3.07 (Delegation Policy) is hereby repealed.
B. The 2007 bylaw replaced a 1999 bylaw. It is recommended that the 2007 bylaw and
subsequent amendments also be replaced with a new version that incorporates all changes
desired by Council, rather than putting through another amendment to the 2007 bylaw. This
will allow for some reformatting.
Definitions
3. In this Bylaw:
“Corporate Officer” means the municipal employee appointed as the Corporate Officer under
section 148 of the Community Charter;
“Committee” means a standing, select or other committee of Council, and includes the
Committee of the Whole, whether or not the word is capitalized;
7263-2016 “Council” means the Council of the City of Maple Ridge;
7263-2016 “City” means the Corporation of the City of Maple Ridge;
7263-2016 “Mayor” means the Mayor of the City of Maple Ridge.
6777-2010 “Moment of Reflection” means a prayer, a blessing, a reading, a thought, or a moment of
silence.
C. The “Moment of Reflection” is no longer included as part of the order of business and
therefore the definition should be removed.
Incorporation of Definitions
4. Unless otherwise defined in this Bylaw, the definitions used in the Community Charter and
the Local Government Act and the Interpretation Act apply to this Bylaw.
Application of Bylaw
5. The provisions of this Bylaw govern the proceedings of Council and each Committee, as
applicable.
Robert’s Rules of Order
6. In cases not provided for under this Bylaw, the then most-current edition of Robert’s Rules of
Order applies to the proceedings of Council and each Committee, to the extent that those
Rules are:
(a) applicable in the circumstances; and
(b) not inconsistent with provisions of this Bylaw or the Community Charter.
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D. The bylaw specifies the current edition of Robert’s Rules of Order as the default
parliamentary authority, if a procedure is not spelled out in the bylaw or in other legislation.
Provincial legislation is a higher authority than the bylaw, which itself is a higher authority
than the default Robert’s Rules. The current edition is Robert’s Rules of Order Newly
Revised, 11th edition, commonly referred to as RONR.
Public Notice Posting Place
7. For the purpose of giving notices under section 94 of the Community Charter, the public
notice posting place is the window in the west entrance to the lobby of the Municipal Hall.
E. The bylaw should reflect our now-standard practice of also posting to the website.
PART 2 – REGULAR COUNCIL MEETINGS
First Regular Council Meeting
7263-2016
7411-2017
8. Following a general local election, the first regular Council meeting must be held within the
first ten (10) days in November in the year of the election..
9. Regular Council meetings for each year must be held in accordance with the schedule of
dates and times adopted by Council prior to December 31st of the preceding year.
Cancellation, Rescheduling and Postponement of Regular Council Meetings
10. Before the time of a regular Council meeting, Council may:
(a) cancel the meeting, or
(b) postpone the meeting and reschedule it to a different day and time.
Council Workshop
11. A regular Council meeting may be a Council Workshop which has as its primary purpose the
review and discussion of policies and other matters of interest to Council, and the provisions
of this Bylaw on regular Council meetings apply to Council Workshops.
F. Council Workshop is considered a regular Council meeting and covered under Part 2 of this
consolidated bylaw. The same procedures apply. Committee of the Whole is covered under
Part 20 along with other standing and select committees of Council, including advisory
committees.
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PART 3 – SPECIAL COUNCIL MEETINGS
Cancellation of Special Council Meeting
12. Before the time of a special Council meeting, the person or persons calling the meeting may
by notice:
(a) cancel the meeting, or
(b) postpone the meeting and reschedule it to a different day and time.
PART 4 – ELECTRONIC COUNCIL MEETINGS
Electronic Special Council Meetings
13. A special Council meeting may be conducted by means of electronic or other communication
facilities in compliance with the statutory requirements for that meeting and notice of that
meeting.
Member Participation by Electronic Communication
14. One or more members of Council who are unable to attend a Council meeting may
participate in the meeting by means of electronic or other communication facilities in
compliance with the statutory requirements for that meeting, but the member presiding at
that Council meeting must not participate electronically.
G. Electronic participation in Council meetings can be accommodated. If a Council member
wishes to participate electronically, there are guidelines related to providing advance notice
and how to use the recommended technology that has been selected in order to provide the
best audio and/or video production for the current meeting and recording. The onus is on
elected officials to ensure they know the guidelines, and staff are available to provide
practice sessions to ensure the best possible outcome. The Chair must make allowances to
ensure the member is “present” electronically before taking a vote.
PART 5 – LOCATION OF COUNCIL MEETINGS
Council Meetings at Municipal Hall
7263-2016
15. All Council meetings must take place within Municipal Hall except when Council resolves to
hold a meeting elsewhere within the City.
Council Meetings Within Boundaries
7263-2016
16. All Council meetings must take place within the boundaries of the City except when Council
resolves to hold a Council meeting outside the boundaries.
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PART 6 – PUBLIC NOTICE OF COUNCIL MEETINGS
Public Notice of Regular Council Meetings
17. The schedule of dates, times and places of regular Council meetings for each calendar year
shall be posted on the Public Notice Posting Place and published prior to December 31st of
the preceding year.
Council Waiver of Public Notice of Special Council Meeting
18. Public notice of a special Council meeting may be waived by unanimous vote of all Council
members.
H. The Community Charter outlines public notice requirements before a meeting can be held.
That includes developing a schedule of regular meetings and annually providing a “section
94 public notice” which for Maple Ridge includes publishing it in the weekly newspaper over
two consecutive weeks.
Special Council meetings that were not published in the schedule are sometimes required.
These can be requested by the Mayor, or at least two Council members. Public notice of 24
hours is required by posting a notice at the posting place outlined in the Council Procedure
Bylaw, (the west entrance door). The City also posts the notice on the website, although this
isn’t specified in the bylaw.
If 24-hour notice is notice provided, unanimous approval by all seven Council members is
required.
Public Notice of Changes to Council Meetings
19. Where a regular Council meeting or a special Council meeting is cancelled or rescheduled,
the Corporate Officer must, as soon as possible, whether before or after the time of the
planned meeting, post a notice of such at the Public Notice Posting Place.
PART 7 – COUNCIL NOTICE OF COUNCIL MEETINGS
Council Notice of Changes to Council Meetings
20. Where a regular Council meeting or special Council meeting is cancelled or rescheduled, the
Corporate Officer must, as soon as possible, whether before or after the time of the planned
meeting, post a notice of such at the regular Council meeting place, and leave a notice of
such for each Council member at the place to which the member has directed notices be
sent.
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PART 8 – MINUTES OF COUNCIL MEETINGS
Minutes of Council Meetings
21. Minutes of the proceedings of Council must be
(a) legibly recorded,
(b) certified as correct by the Corporate Officer, and
(c) signed by the Mayor or other member who presided at the meeting.
I. The bylaw should reflect that minutes of Council meetings include only the resolutions and
the names of Council members opposed to the resolutions.
Minutes of Electronic Meetings
22. The Corporate Officer shall record in the minutes the members present including those
participating electronically.
Minutes Available to the Public
23. Minutes or portions of minutes of Council meetings that are available to the public must be
open for public inspection at Municipal Hall during its regular office hours.
PART 9 – DESIGNATION OF MEMBER TO ACT IN PLACE OF MAYOR
7174-2015
7263-2016
Annual Designation of Member to Act in Place of Mayor
24. Council must, from amongst its members, designate for defined periods of each
year, members to serve on a rotating basis as the member responsible for acting in
the place of the Mayor when the Mayor is absent or otherwise unable to act or when
the office of the Mayor is vacant.
25. Each Councillor designated under section 24 must fulfill the responsibilities of the
Mayor in the Mayor’s absence.
Absence of Mayor
26. The Mayor shall preside at Council meetings and if the Mayor is absent, the member
designated to act in place of the Mayor shall preside at the meeting and if that
member should be absent, the meeting shall be presided over by the next member,
following the rotation established in section 24, who is present at the meeting.
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PART 10 – CALLING MEETING TO ORDER
Calling Meeting to Order
27. As soon after the time specified for a Council meeting a quorum is present, the Mayor, or
other member presiding at the meeting under section 26, shall call the Council meeting to
order.
PART 11 – QUORUM
Continued Meeting where No Quorum
28. If there is no quorum of Council present within fifteen minutes of the scheduled time for a
Council meeting, or a quorum is lost during a meeting, the Corporate Officer must record the
names of the members present, and those absent, and all business on the agenda for that
meeting not dealt with at that meeting is incorporated in the agenda for the next meeting.
J. The business of Council cannot occur unless quorum is present. It is important that Council
members let the Mayor and Corporate Officer know as early as possible if they intend to be
absent or may be absent from all or a portion of a Council meeting. If quorum unexpectedly
occurs, business may not begin (or must stop immediately), causing an inconvenience to
Council members, staff and the public in attendance. Council’s Code of Conduct reflects the
importance of respectful behaviour, and an element of that includes punctuality, attendance
and advance notice of absences.
PART 12 – AGENDA AND ORDER OF BUSINESS
Preparation of Agenda
29. Prior to each Council meeting, the Corporate Officer must prepare an agenda setting out the
items for consideration at that meeting.
Distribution of Agenda
30. The Corporate Officer must make the agenda available to the members of Council at least
twenty-four hours prior to a regular Council meeting.
7149-2015
6777-2010
7263-2016
7411-2017
Order of Proceedings and Business
31. (a) Call to order
(b) Amendments to the agenda
(c) Approval of the agenda
(d) Adoption of minutes
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(e) Presentations at the request of Council
(f) Delegations
(g) Questions from the public – Maximum 15 minutes unless extended by motion
approved by majority of Council
(h) Items on consent
(i) Unfinished business
(j) Bylaws
(k) Committee reports and recommendations
(l) Staff reports
(m) Other matters deemed expedient
(n) Notices of motions and matters for introduction at future meetings
(o) Adjournment
K. A consistent set and order of categories of business on each agenda (“order of business”) is
helpful to Council, staff and the public, and aids in the efficient advance preparation of the
agenda package. However, from time-to-time Council may wish to change the order. The
bylaw should include a provision to do this by resolution.
The section “Mayor’s and Councillors’ Reports” should be added to the order of business for
regular Council meetings and eliminated from Council Workshop.
L. The bylaw should include consistent procedures for Question Period, such as how a citizen
should identify themselves, and what to do if they don’t wish to be identified.
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PART 13 – VOTING AT COUNCIL MEETINGS
Voting at Closure of Debate
32. When debate on a matter is closed, the presiding member must put the matter to a vote of
Council members.
Voting By Show of Hands
33. When the Council is ready to vote, the presiding member must ask for a show of hands of
Council members, indicating those in favour and those opposed.
Prohibited Actions During Voting
34. After the presiding member finally puts the question to a vote, a member must not speak to
the question or make a motion concerning it.
35. The presiding member’s decision about whether a question has been finally put is
conclusive.
Results of Voting
36. The presiding member must declare the result of the voting by stating that the question is
decided in either the affirmative or the negative.
Recording of Votes
37. The Corporate Officer must record in the minutes of a meeting the name of any member who
voted in the negative on any question.
7301-2016 37.1 When a resolution is released by Council from Closed status, and unless otherwise resolved
by Council, the names of any members who voted in the negative will be released as
decided on a case by case basis.
M. The bylaw should be amended to reflect a release of the resolution only as a default, unless
otherwise resolved by Council.
PART 14 – CONDUCT
Interruptions
38. No member may interrupt a member who is speaking except to raise a point of order.
39. If more than one member begins to speak at the same time, the presiding member must call
on the member who, in the presiding member’s opinion, first spoke.
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Respectful Behaviour
40. Members speaking at a Council meeting
(a) must use respectful language,
(b) must not use offensive gestures or signs,
(c) must speak only in connection with the matter being debated,
(d) must adhere to the rules of procedure established under this Bylaw and to the
decisions of the presiding member, subject to section 132 of the Community Charter;
(e) who are called to order by the presiding member must immediately stop speaking.
N. The bylaw should make reference to the additional requirements of a Code of Conduct,
where applicable and adopted by Council.
PART 15 – DEBATE
Reading of Question
41. A member may require the question being debated at a Council meeting to be read at any
time during the debate if that does not interrupt another member who is speaking.
Motions Generally
42. Council may debate and vote on a motion only if it is first made by one Council member and
then seconded by another.
Motions During Consideration of a Question
43. A Council member may make only the following motions, when the Council is considering a
question:
(a) to defer consideration;
(b) to refer to committee;
(c) to amend;
(d) to withdraw; or
(e) to adjourn.
44. A motion made under clause 43(a) is not amendable and debate is limited to setting the
meeting at which the motion will be considered.
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Separate Votes
45. Council must vote separately on each distinct part of a question that is under consideration
at a Council meeting if requested by a Council member and agreed to by the majority of
members present.
Amendments
46. A proposed amendment must be decided or withdrawn before the main motion being
considered is put to a vote.
PART 16 – POINTS OF ORDER
Raising Points of Order
47. A member may raise a point of order at any time, whereupon the presiding member must:
(a) interrupt the matter under consideration;
(b) interrupt a member who had been speaking;
(c) ask the member raising the point of order to state the substance of and the basis for
the point of order; and
(d) rule as to whether or not the Point of Order is valid.
PART 17 – RECONSIDERATION OF A MOTION
Council Member Request for Reconsideration
7263-2016 48. (a) A member who voted with the prevailing side may, at any time within one month of
the vote, introduce a motion to reconsider the resolution, motion or proceeding,
including the defeat of a motion, if the resolution, motion or proceeding has not been
acted upon irreversibly by an officer, employee or agent of the municipality.
(b) If a motion to reconsider is defeated, the subject matter of the resolution or
proceeding may not be open for consideration by the Council within 6 months except
by way of a new and substantially different motion.
O. The bylaw should establish the procedure to be used by elected officials to bring forth their
own motion. For example, the bylaw might specify the motion must be in writing and
included as an agenda package item as a “notice of motion” at a meeting prior to the one
during which it would be considered by Council.
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PART 18 – DELEGATIONS
6514-2007
Delegations
49. Requests to appear as a delegation before a meeting of Council, Advisory Committee or
Advisory Commission, must be submitted to the office of the Corporate Officer at least one
week prior to the preferred meeting.
50. Requests must be in writing, by email, fax or mail, and include the subject matter and the
name of the spokesperson(s).
51. Delegations will not be heard at regular meetings of Council on the following:
(a) Official Community Plan Bylaws or Zoning Bylaws, including amendments to either such
bylaws, which have received first reading and which have not yet been adopted,
defeated, or abandoned;
7263-2016
(b) matters on which the City has commenced prosecution and on which judgement has not
been rendered;
7263-2016
(c) the promotion of commercial products or services which have no connection to the
business of the City; and
P. The list of topics specified in the bylaw that will not be entertained by delegations includes
the business promotion. This is intended to discourage business people from circumventing
the City’s purchasing policy. The reference to connection to City business is intended to keep
topics to areas where Council has a level of influence.
7263-2016
d) publicly tendered contracts or proposal calls for the provision of goods and services for
the City, between the time that such contract or proposal call has been authorized and
the time such contract or proposal call has been awarded, either by Council or City staff.
52. The provisions of Section 51(a) do not apply where a second or subsequent Public Hearing
is to be held on an Official Community Plan or Zoning Bylaw or amendments to such bylaws,
whichever is the case.
53. The Corporate Officer may refuse to place a delegation on the agenda if the issue is not
considered to fall within the jurisdiction of Council. If the delegation wishes to appeal the
Corporate Officer’s decision, the information must be distributed under separate cover to
Council for their consideration.
54. If the request is granted by the Corporate Officer, or by Council in the case of a consultation,
the Corporate Officer will contact the delegation to confirm attendance at the requested
meeting or make alternate arrangements.
55. A maximum of three delegations will be permitted at any Council or Committee meeting.
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56. If a delegation wishes to appear at consecutive meetings, the delegation will be approved
only if no more than two delegations are scheduled for the later meeting.
57. Delegations will be required to abide by the following general rules:
(a) Delegations will be allowed a maximum of 10 minutes to make their presentation, excluding
the time taken for questions posed by Council, unless Council or the Committee agrees to
extend the time limit.
7263-2016
(b) A delegation intending to use audio and/or audio-visual equipment must advise the
Corporate Officer prior to the Council meeting, on the understanding that the City will assist
with, but not be responsible for, the provision of the necessary equipment;
(c) A delegation to Council must not speak disrespectfully of any person, and where in the
opinion of the Chair, a delegation has done so, the Chair may ask the delegation to withdraw
the offensive remarks;
(d) If the delegation refuses to withdraw remarks considered by the Chair to be offensive, or
refuses to abide by the rules for delegations, or the instructions of the Chair, the Chair may
terminate the presentation and direct the delegation to vacate the speaker’s podium and
return to the public seating area;
(e) Where a delegation refuses to comply with such direction, the Chair may order the expulsion
and exclusion of the delegation from the meeting, as permitted in Part 5, Div 2, Sec 133(1)
of the Community Charter.
(f) If the offending delegation apologizes, Council may permit the delegation to either continue
their presentation or to remain in the public seating area whichever Council considers
appropriate in the circumstances.
58. Delegations will be allowed a maximum of 10 minutes to make their presentation unless
Council or the Committee agrees to extend the time limit.
7149-2015
6777-2010
PART 19 – BYLAWS
Form of Bylaws
59. Every bylaw must be presented in written form before it is introduced for consideration by
Council.
Three Readings
60. Unless there is a statutory requirement for an approval or other act to be completed before
a reading of a bylaw, a bylaw may be given up to 3 readings at one meeting of Council.
Form of Bylaw Readings
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61. The only motion required for the reading of a bylaw shall be:
“THAT (short title of bylaw) be given first reading (or first and second
readings, or first, second and third readings).”
62. The only motion required for the adoption of a bylaw shall be:
“THAT (short title of bylaw) be adopted.”
Storage of Bylaws
7263-2016 63. After a Bylaw is signed, the Corporate Officer must have it placed in the City’s records for
safekeeping.
PART 20 – COMMITTEE OF THE WHOLE, STANDING & SELECT COMMITTEES
Appointments to Standing Committees
64. The Mayor shall appoint the members of each standing committee that the Mayor
establishes.
Committee of the Whole
65. All members of the Committee of the Whole must be Council members and all members of
Council are members of the Committee of the Whole.
7174-2015
Presiding Member of Committee of the Whole Meetings
66. The Mayor is the presiding member of the Committee of the Whole. On or before January 1
of the year, the Mayor will from amongst its members, designate for defined periods of that
year, members to serve on a rotating basis as the member responsible for acting as the
presiding member.
Chairperson of Standing Committees
67. The members of each standing committee shall appoint a chairperson and vice-chairperson
to preside at meetings in the absence of the chairperson and in the event of the absence of
both the chairperson and vice-chairperson, the committee members in attendance shall
choose one of their members to preside at that meeting.
Calling Committee Meetings
68. Committee of the Whole meetings for each year must be held in accordance with the
schedule of dates and times adopted by the Committee prior to January 1st of each year.
69. A meeting of a standing and select committee may be called by the chairperson, or in the
absence of the chairperson, by the vice-chairperson, or by a majority of the members of the
committee.
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Committee Member Notice of Committee Meetings
70. If a standing or select committee has established a regular schedule of committee
meetings, a copy of that schedule must be provided to each member of the committee, by
email or other manner that the member has directed that notices be sent.
71. If a special meeting of a standing or select committee has been called or if there is a change
to a regular meeting, the meeting may not be held unless at least 24 hours advance notice
of that meeting has been sent to each committee member, by email or other manner that
the member has directed that notices be sent.
72. Notice of a committee meeting may be waived by unanimous consent of all the members of
that committee.
Public Notice of Committee Meetings
73. For Committee of the Whole and any other committee that has established a regular
schedule of committee meetings, the chairperson of the committee must give public notice
of the schedule, including the times, dates and places of the committee meetings, by
posting a copy of the schedule at the Public Notice Posting Place.
74. If a special meeting of a committee has been called or if there is a change to a regularly
scheduled committee meeting, the chairperson is responsible to give at least 24 hours
advance public notice, including the time, date, place and general purpose in the case of a
special meeting by posting at the Public Notice Posting Place.
75. Public notice of a committee meeting may be waived by unanimous consent of all the
members of that committee.
Committee Meetings Within Boundaries
7263-2016 76. Committee meetings may take place outside the boundaries of the City.
Electronic Attendance at Committee Meetings
77. Sections 13 and 14 of this Bylaw apply to committee meetings.
Voting Rules for Committee Meetings
78. A motion on a resolution, or on any other question before a committee, is decided by a
majority of the committee members present at the meeting.
79. Each committee member has one vote on any question.
80. Each committee member present at the time of a vote must vote on the matter.
81. If a committee member does not indicate how he or she votes, the member is deemed to
have voted in the affirmative.
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82. If the votes of the members present at a committee meeting at the time of the vote are
equal for and against a motion, the motion is defeated.
83. Council members attending a meeting of a committee of which they are not a member must
not vote on a question unless the Council member is an alternate to a committee member.
Reconsideration
84. Committees are not limited in their ability to reconsider resolutions or other proceedings.
Minutes of Committee Meetings to be Maintained and Available to Public
85. The provisions of this Bylaw respecting minutes of a Council meeting apply to minutes of the
proceedings of a Committee, except that minutes of a Committee meeting must be certified
and signed by the person who chaired that meeting.
Quorum
86. The quorum for a committee is a majority of all of its members unless otherwise stated in
the bylaw establishing the committee.
Conduct and Debate
87. The rules of the Council procedure must be observed during committee meetings, so far as
is possible and unless as otherwise provided in this Bylaw or in the bylaw establishing the
committee.
PART 21 – GENERAL
Severance
88. If any section, subsection, clause or other part of this Bylaw is for any reason held to be
invalid by the decision of a court of competent jurisdiction, such decision will not affect the
validity of the remaining portions of this Bylaw.
READ A FIRST TIME this 8th day of May, 2007.
READ A SECOND TIME this 8th day of May, 2007.
READ A THIRD TIME this 8th day of May, 2007.
ADOPTED this 22nd day of May, 2007.
MAYOR CORPORATE OFFICER