HomeMy WebLinkAbout2018-12-04 Workshop Agenda and Reports.pdfDoc#2101651
City of Maple Ridge
1. APPROVAL OF THE AGENDA
2. ADOPTION OF MINUTES
3. PRESENTATIONS AT THE REQUEST OF COUNCIL
4. UNFINISHED AND NEW BUSINESS
4.1 2020 BC Summer Games Nomination Committee
Staff report dated December 4, 2018 recommending that the attached report be
scheduled for consideration at an upcoming Council Meeting, along with the
recommendation that staff proceed with forming the 2020 BC Summer Games
Nomination Committee, that various agencies and organizations be invited to
participate and that the Mayor, the General Manager Parks, Recreation & Culture
and the Manager Health & Wellness of the City of Maple Ridge sit on the
nomination committee.
COUNCIL WORKSHOP AGENDA
December 4, 2018
3:00 p.m.
Blaney Room, 1st Floor, City Hall
The purpose of the Council Workshop is to review and discuss policies and
other items of interest to Council. Although resolutions may be passed at
this meeting, the intent is to make a consensus decision to send an item to
Council for debate and vote or refer the item back to staff for more
information or clarification. The meeting is live streamed and recorded by
the City of Maple Ridge.
REMINDERS
December 4
Public Hearing 7:00 p.m.
Council Workshop Agenda
December 4, 2018
Page 2 of 3
4.2 Youth Wellness Centre Update
Staff report dated December 4, 2018 providing information on the construction of
the Youth Wellness Centre.
4.3 Maple Ridge Youth Planning Table Terms of Reference
Staff report dated December 4, 2018 recommending that the attached report be
scheduled for consideration at an upcoming Council Meeting, along with the
recommendation that the terms of reference for the Maple Ridge Youth Planning
Table be endorsed and that a draft implementation schedule for the Maple Ridge
Youth Strategy be provided.
4.4 2019 Innovation in Emerging Cities
Staff report dated December 4, 2018 providing information on a series of events
concerning Innovation in Emerging Cities that will be held in March and April 2019.
5 CORRESPONDENCE
The following correspondence has been received and requires a response. Staff is
seeking direction from Council on each item. Options that Council may consider include:
a) Acknowledge receipt of correspondence and advise that no further action will be
taken.
b) Direct staff to prepare a report and recommendation regarding the subject matter.
c) Forward the correspondence to a regular Council meeting for further discussion.
d) Other.
Once direction is given the appropriate response will be sent.
5.1 Upcoming Events
Monday, December 10
3:00 – 6:00 pm
Alouette Addictions Annual Christmas Open House
#106 – 22838 Lougheed Hwy
Sunday, December 16
6:00 pm
10th Anniversary Shred, Share Stoked Skateboard Competition
Greg Moore Youth Centre, 11925 Haney Place
Monday, December 17
7:30 pm
CP Holiday Train
Billy Miner Pub, 22355 River Road
Friday, December 21
4:00 – 10:00 pm
Ridge Canoe & Kayak Fundraiser
Whonnock Hall, 27871 113 Avenue
Council Workshop Agenda
December 4, 2018
Page 3 of 3
6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL
7. MATTERS DEEMED EXPEDIENT
8. MAYOR AND COUNCILLORS’ REPORTS
9. ADJOURNMENT
Checked by: ___________
Date: ________________
2104001 Page 1 of 1
City of Maple Ridge
TO: His Worship Mayor Michael Morden MEETING DATE: December 4, 2018
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: Council Workshop
SUBJECT: 2020 BC Summer Games Nomination Committee
EXECUTIVE SUMMARY:
The attached report is scheduled to be on the next Council Meeting agenda for discussion and
consideration of the recommendation. The Council Workshop forum provides an earlier opportunity for
Council to seek additional information if required, prior to decision-making.
RECOMMENDATION:
That the attachment to the December 4, 2018 report titled “2020 BC Summer Games Nomination
Committee” be forwarded to the next Council Meeting.
“Original signed by Laura Benson”
Approved by: Corporate Officer
“Original signed by Paul Gill”
Attachment:
• 2020 BC Summer Games Nomination Committee – report date December 11, 2018
Doc # 2081243 Page 1 of 3
City of Maple Ridge
TO: His Worship Mayor Michael Morden MEETING DATE: December 11, 2018
and Members of Council FILE NO: Doc # 2081243
FROM: Chief Administrative Officer MEETING: Council Meeting
SUBJECT: 2020 BC Summer Games Nomination Committee
EXECUTIVE SUMMARY:
On March 10, 2017, the City of Maple Ridge was awarded the opportunity to host the 2020 BC
Summer Games. The BC Games Society is poised to support the City in planning for the Games,
which begins with the selection of a Nomination Committee to make recommendations that will be
used to establish a Board of Directors to lead the organization and facilitation of the Games. This
report seeks Council’s endorsement to establish a Nomination Committee with key community
agencies invited to participate.
RECOMMENDATION:
That staff proceed with forming the 2020 BC Summer Games Nomination Committee; and
That the City of Maple Ridge Mayor be appointed as Chair of the Nomination Committee; and,
That the General Manager Parks, Recreation & Culture and Recreation Manager Health & Wellness
be appointed to the Nomination Committee; and
That the Katzie First Nation, Kwantlen First Nation, School District No. 42 Board, Meadow Ridge and
Haney Rotary Clubs, Maple Ridge-Pitt Meadows Chamber of Commerce and the Maple Ridge
Downtown Business Improvement Association be invited to participate on the 2020 BC Summer
Games Nomination Committee; and further
That should any community agencies decline the invitation to participate on the Nomination
Committee, other groups will be considered at the discretion of the Mayor and General Manager
Parks, Recreation & Culture.
DISCUSSION:
a) Background Context:
At the June 20, 2016 Committee of the Whole meeting, Council endorsed the submission of
a bid to host either the 2020 or 2022 BC Summer Games. On March 10, 2017, the BC
Games Society awarded the 2020 BC Summer Games to the City of Maple Ridge.
The bi-annual Games are an important step in the development of high performance
athletes, with some continuing onto national and international competition. The 4-day
celebration will bring vibrancy and energy to the community with over 3,500 athletes,
Doc # Doc # Doc # Doc # 2081243208124320812432081243 Page Page Page Page 2222 of of of of 3333
coaches and officials, and many more spectators expected to come from around the
Province. Historically, host cities have benefitted through sport development legacies and
strengthened community pride through volunteerism and participation. In addition, local and
regional economic benefits are expected due to the volume of visitors to the city during and
after the Games.
The BC Games Society recommends 12 members for the Nomination Committee composed
of municipal Council and senior staff representatives, a School District Board representative,
and broad representation from the community. To ensure a wide variety of expertise and
connections to community leaders, it is recommended that the 2020 BC Summer Games
Nomination Committee be composed of the following:
• City of Maple Ridge Mayor (Chair)
• City of Maple Ridge General Manager Parks, Recreation & Culture
• City of Maple Ridge Recreation Manager Health & Wellness
• Katzie First Nation representative
• Kwantlen First Nation representative
• School District No. 42 Board representative
• Meadow Ridge and/or Haney Rotary representative
• Maple Ridge-Pitt Meadows Chamber of Commerce representative
• Maple Ridge Downtown Business Improvement Association representative
• An Arts and Cultural community representative
Should any of the community agencies decline the invitation to participate on the Nomination
Committee, other groups will be considered at the discretion of the Mayor and General
Manager Parks, Recreation & Culture to ensure we remain on track with the BC Summer
Games timeline.
Nomination Committee members will meet regularly from January to March 2019 to develop
and execute the plan for recruiting Directors for the Games’ Board. This includes
participation in recruitment meetings to select 16 volunteer Directors including a President
and Vice President. Once a proposed membership list has been determined, it will be
presented to Maple Ridge City Council to make the final decision.
b)b)b)b) Desired OutcomeDesired OutcomeDesired OutcomeDesired Outcome::::
The desired outcome is to form a robust Nomination Committee composed of knowledgeable
individuals who are well-positioned to invite leaders in our community to serve as part of a
strong and capable Board of Directors for the 2020 BC Summer Games.
c)c)c)c) StraStraStraStrategic Alignmenttegic Alignmenttegic Alignmenttegic Alignment::::
Hosting the 2020 BC Summer Games aligns with the 2010 Parks, Recreation & Culture
Master Plan which contains the strategic objective to provide opportunities that contribute to
building individual and community capacity, and to build upon effective and valued
partnerships and strategic alliances with other service providers in a coordinated and
collaborative system for the provision of facilities and service delivery.
d)d)d)d) Citizen/Customer Citizen/Customer Citizen/Customer Citizen/Customer Implications:Implications:Implications:Implications:
It is anticipated that up to 3000 volunteer positions will be available for citizens of Maple
Ridge to participate in the Games in various capacities from Directorate roles to facility hosts.
There will also be numerous opportunities for the community to attend a wide variety of
Doc # 2081243 Page 3 of 3
sporting and participatory events leading up to and during the Games as spectators to take
in the atmosphere and cheer on the athletes.
e) Business Plan/Financial Implications:
On June 20, 2016, Council approved a one-time municipal budget commitment of $45,000
cash and a minimum $50,000 of in-kind resources in the form of staff support and facility
use to support the 2020 BC Summer Games. School District No. 42 will also contribute
significantly to the hosting of the Games through the provision of 12 school sites and
facilities for competition and athlete accommodation.
Previous host cities have relied on sponsorship and donations to fund additional Games
operating expenses. A significant goal of the Board of Directors will be to undertake this
fundraising work to secure additional funding.
CONCLUSIONS:
The Nomination Committee’s selection of the 2020 BC Summer Games Board of Directors will set
the foundation for a comprehensive, organized, and successful Games experience.
“Original signed by Christa Balatti”
Prepared by: Christa Balatti, BA
Recreation Manager Health & Wellness
“Original signed by Danielle Pope”
Reviewed by: Danielle Pope
Director of Recreation & Community Engagement
“Original signed by Kelly Swift”
Approved by: Kelly Swift, MBA
General Manager Parks, Recreation & Culture
Original signed by Paul Gill”
“Original signed by Frank Quinn for”
Concurrence: Paul Gill, BBA, CPA, CGA
Chief Administrative Officer
Attachments:
A) 2018-11-07 - Letter - BC Games Society to Mayor Morden
Doc # 2090140 Page 1 of 2
City of Maple Ridge
TO: His Worship Mayor Michael Morden MEETING DATE: December 4, 2018
and Members of Council FILE NO: Doc # 2090140
FROM: Chief Administrative Officer MEETING: COW
SUBJECT: Youth Wellness Centre Update
EXECUTIVE SUMMARY:
Following Council’s endorsement of the Maple Ridge Youth Strategy and further Council direction on
December 5, 2017, the City worked with Maple Ridge/Pitt Meadows Community Services (MRPMCS)
to support the establishment of a Youth Wellness Centre (YWC) to provide youth mental health and
addictions support services in our community. This report provides a summary of the City’s
involvement in this process, and confirms that MRPMCS has been successful in securing a location
to establish a YWC at #4 – 22932 Lougheed Highway in partnership with Foundry BC, which meets
their criteria for size and timing to deliver a full Foundry model to the community at the earliest
opportunity.
As there has been a successful conclusion of this objective, previous commitments the City had
made to contribute land and cash for a purpose-built YWC adjacent to the Greg Moore Youth Centre
(GMYC) are no longer required. However, Youth staff continue to sit on the Youth Wellness Centre
Steering Committee and maintain a strong relationship with MRPMCS that includes referrals to and
from the YWC and the GMYC.
RECOMMENDATION:
For information [no recommendation].
DISCUSSION:
a) Background Context:
In 2016, surveys were conducted with youth, emerging adults, parents and other adults
during the preparation of the Maple Ridge Youth Strategy. These surveys indicated that
substance use and mental health concerns among youth ranked highest for both adult and
youth respondents. Also, 40% of youth indicated that they would attend a YWC for mental
health or substance use concerns if such a facility was available. Consequently, the creation
of a YWC was recommended in the Maple Ridge Youth Strategy, which was endorsed by
Council on October 24, 2016.
To further this recommendation, Council approved the allocation of $10,000 in seed money
and entered into a 2-year lease agreement at no cost to MRPMCS to begin a pilot of the YWC
at the GMYC. As result, the YWC pilot achieved a reduction in wait times for services by
making support for mental health and substance use challenges more accessible to youth in
our community. The success of the pilot program demonstrated a strong community need for
these services, which prompted MRPMCS to begin a search for a facility large enough to
enable the YWC to transition to a full Foundry operation at the earliest opportunity. In support
of this exploratory work, in the summer of 2017 Council directed staff to investigate the
Doc # 2090140 Page 2 of 2
possibility and cost of constructing a purpose-built YWC adjacent to the GMYC as one option
that the YWC/Foundry could consider when pursuing a new facility. On June 26, 2018,
MRPMCS’s lease agreement for space at the GMYC was extended to enable them to
continue offering these important services during their ongoing facility search.
In spring 2018, Council approved that use of land adjacent to GMYC valued at approximately
$500,000, and a cash contribution of $500,000 be put towards construction of a YWC. This
was contingent on the balance of funding for the project being secured by MRPMCS.
During this time MRPMCS explored funding from senior levels of government while
continuing its search for space and in September 2018, in partnership with Foundry BC,
found an appropriate facility to deliver the services needed to support a modified Foundry
model. The YWC is now located at #4 - 22932 Lougheed Highway, and recent reports
indicate that the number of youth and families being served have increased dramatically.
MRPMCS is now working on upgrades to support a full Foundry model which will further
expand the services and benefits to youth and families. Since MRPMCS has secured a
location for the YWC, the City has received written notice from MRPMCS to terminate the
existing lease agreement for space at the GMYC.
b) Citizen/Customer Implications:
MRPMCS has advised that during the YWC/Foundry pilot project in the GMYC, a reduction in
wait times for services was realized by making support for mental health and substance use
challenges more accessible to youth in our community. The new facility on Lougheed
Highway has increased the number of youth and families being served, and it is expected
that the transition to a full Foundry model in the coming months will further expand the
services and benefits to youth.
CONCLUSION:
With a new facility in place and the termination of the lease agreement at the GMYC, the work to
establish a Youth Wellness Centre is now concluded and previous commitments from the City for this
project are no longer required. Youth staff will continue to support the YWC through participation on
the Youth Wellness Centre Steering Committee as MRPMCS works toward a full Foundry model that
will further increase the mental health and addictions support services available to youth in our
community.
“Original signed by Tony Cotroneo”
Prepared by: Tony Cotroneo
Manager of Community Engagement
“Original signed by Danielle Pope”
Reviewed by: Danielle Pope
Director of Recreation & Community Engagement
“Original signed by Kelly Swift”
Approved by: Kelly Swift, MBA
General Manager Parks, Recreation & Culture
“Original signed by Paul Gill”
“Original signed by Frank Quinn for”
Concurrence: Paul Gill, BBA, CPA, CGA
Chief Administrative Officer
2104009 Page 1 of 1
City of Maple Ridge
TO: His Worship Mayor Michael Morden MEETING DATE: December 4, 2018
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: Council Workshop
SUBJECT: Maple Ridge Youth Planning Table Terms of Reference
EXECUTIVE SUMMARY:
The attached report is scheduled to be on the next Council Meeting agenda for discussion and
consideration of the recommendation. The Council Workshop forum provides an earlier opportunity for
Council to seek additional information if required, prior to decision-making.
RECOMMENDATION:
That the attachment to the December 4, 2018 report titled “Maple Ridge Youth Planning Table Terms
of Reference” be forwarded to the next Council Meeting.
“Original signed by Laura Benson”
Approved by: Corporate Officer
“Original signed by Paul Gill”
Attachment:
• Maple Ridge Youth Planning Table Terms of Reference – report date December 11, 2018
Doc # 2101620 Page 1 of 4
City of Maple Ridge
TO: His Worship Mayor Michael Morden MEETING DATE: December 11, 2018
and Members of Council FILE NO: Doc # 2101620
FROM: Chief Administrative Officer MEETING: Council Meeting
SUBJECT: Maple Ridge Youth Planning Table Terms of Reference
EXECUTIVE SUMMARY:
At Council Workshop on December 12, 2017, Council resolved that staff be directed to work with the
Maple Ridge Pitt Meadows Katzie Community Network (CN) to develop Terms of Reference for a
Planning Table to oversee development of a draft implementation schedule for the Maple Ridge
Youth Strategy (Attachment A). Following this direction, staff has worked with the CN to develop
Terms of Reference for a Youth Planning Table (YPT). The recommended structure is similar to that of
the Ridge Meadows Community Children’s Table (RMCCT) in that the YPT is proposed as a standing
committee of the CN that reports to the Social Policy Advisory Committee (SPAC). The proposed YPT
Terms of Reference (Attachment B) include a list of key agencies previously identified by Council for
possible membership. Council’s endorsement of the proposed YPT structure will invite broad
community input on a Youth Strategy implementation schedule that would be developed by the YPT
and brought forward to Council for consideration.
RECOMMENDATION:
That the Youth Planning Table Terms of Reference be endorsed; and further
That staff report back with a draft implementation schedule for the Maple Ridge Youth Strategy as
proposed by the Youth Planning Table.
DISCUSSION:
a) Background Context:
The Maple Ridge Youth Strategy is an initiative of the SPAC, and was endorsed by Council on
October 24, 2016. The Youth Strategy was created with the support of the community and a
high level of youth engagement, and includes recommendations that support, engage, and
empower Maple Ridge youth and emerging adults. Key partners in the Youth Strategy include
School District No. 42 (SD42), the CN and their membership. Successful implementation of the
strategy will rely upon continued community engagement, support from senior levels of
government and other agencies.
The strategy is comprehensive, includes a number of recommendations and action items, and
categorizes three distinct roles for the City to achieve successful implementation: leadership,
partnership and advocacy. These roles highlight that the City has influence over many aspects
that affect local youth, while acknowledging that some issues require support, funding or
Doc # 2101620 Page 2 of 4
guidance from senior levels of government, other agencies and local community organizations
who participated in the development of the Youth Strategy.
The YPT fits well into the structure of the CN, which is comprised of representatives from
community organizations, service providers, government ministries, municipal government and
interested community members that are involved in local services for children, youth, adults,
families and seniors. The CN already has a number of standing committees and task groups,
such as the long-standing RMCCT that addresses the needs of infants and children in the
community. The proposed YPT would build on the efforts of the RMCCT by offering a similar
level of preventative response to older children and their families. In addition, the YPT could
benefit from the support of the CN coordinator, specifically during the initial phase of its
development, as well as the ongoing benefits that would be accrued through the continued
engagement of key agencies in the development and implementation of the Youth Strategy.
Given these synergies, it is recommended that Council endorse the YPT Terms of Reference to
establish the Table as a standing committee of the CN.
The proposed membership and draft Terms of Reference have been developed with input from
the CN, the SD42 Board of Education, and the previous Council. The draft Terms of Reference
outlines the mandate, roles and responsibilities, reporting structure and general function of the
proposed YPT. Schedule A of the Terms of Reference outlines additional interest groups that
will be invited to sit at this Table. The following proposed membership includes the
representatives identified directly in the Terms of Reference as well as Schedule A. The result
is a diverse group representative of a wide range of community service providers, some of
whom may only be active as part of a working group of the YPT.
City of Maple Ridge Council liaison
City of Maple Ridge staff liaison (non-voting)
School District No. 42 Board liaison
School District No. 42 Parent Teacher Advisory Committee liaison
School District No. 42 staff liaison (non-voting)
Child Protective Services, Provincial Ministry of Children and Family Development
Aboriginal Child & Youth Mental Health, Provincial Ministry of Children and
Family Development
Child & Youth Mental Health, Provincial Ministry of Children and Family Development
Maple Ridge Pitt Meadows Katzie Community Network Coordinator (non-voting)
Social Policy Advisory Committee youth representative
Maple Ridge Pitt Meadows Community Services
Youth Unlimited
Fraser Health Authority
Work BC
Alouette Addictions Services
Ridge Meadows RCMP
Kiwanis Club of Golden Ears
Inclusion BC
The Family Education and Support Centre
It is valuable to note that the CN has membership on SPAC, and has been engaged in the
development of the Youth Strategy since the beginning of the process. Moving forward , the
SPAC representative on the YPT will provide progress updates to SPAC, ensuring a strong and
Doc # 2101620 Page 3 of 4
consistent link to Council and regular updates on the development of the Youth Strategy
implementation schedule. Furthermore, the draft Terms of Reference propose a reporting
structure that includes an annual update to Council constituted by a presentation from the YPT
Chair and SPAC representative. This will provide Council with an opportunity to measure
progress and review outcomes to ensure that the needs of youth in the community continue to
be a priority.
b) Desired Outcome:
The desired outcome is that the YPT is established within an appropriate structure to develop
an implementation schedule for Council’s consideration and to support implementation of the
Youth Strategy for the benefit of youth and emerging adults in our community.
c) Strategic Alignment:
The establishment of the YPT aligns with the endorsed Maple Ridge Youth Strategy and the
2010 Parks, Recreation and Culture Master Plan.
d) Citizen/Customer Implications:
The proposed YPT membership includes a wide range of community representatives to develop
and guide the Youth Strategy implementation, including youth, emerging adults and community
partners. Their work on an implementation schedule and youth services projects will positively
impact the health and wellness of youth, emerging adults, their families and the wider
community.
e) Business Plan/Financial Implications
Staff anticipate that $2000 will be required for the administration of the Youth Planning Table,
the cost of which can be covered within the 2019 Parks, Recreation & Culture budget. Future
costs associated with the YPT administration and implementation of the Youth Strategy will be
defined by the YPT, and requests of the City will be brought forward as part of the business
planning process. In addition, the YPT will actively seek grant funding where appropriate.
CONCLUSIONS:
The Maple Ridge Youth Strategy is a comprehensive document that outlines strategies to achieve a
foundation for community collaboration that enhances services and support for youth and their
families and contributes to an optimal environment in which children, youth and emerging adults can
grow, work and play. The Youth Strategy has been presented to key stakeholders and has received
support and endorsement. The establishment of a YPT as a standing committee of the CN would
allow for broad input on a draft implementation schedule and provide a vehicle to steward this work.
“Original signed by Tony Cotroneo”
Prepared by: Tony Cotroneo
Manager of Community Engagement
“Original signed by Danielle Pope”
Reviewed by: Danielle Pope
Director of Recreation & Community Engagement
Doc # 2101620 Page 4 of 4
“Original signed by Kelly Swift”
Approved by: Kelly Swift, MBA
General Manager Parks, Recreation & Culture
“Original signed by Paul Gill”
“Original signed by Frank Quinn for”
Concurrence: Paul Gill, BBA, CPA, CGA
Chief Administrative Officer
Attachments:
(A) Maple Ridge Youth Strategy (online at mapleridge.ca/DocumentCenter/View/12207)
(B) Maple Ridge Youth Planning Table Terms of Reference
Maple Ridge Youth Planning Table Terms of Reference Page 1
Maple Ridge Youth Planning Table
Terms of Reference
Vision
The vision of the Maple Ridge Youth Planning Table (YPT) is the achievement of the goals
outlined in the Maple Ridge Youth Strategy through collaboration with youth, their families
and local agencies to foster a community that supports and engages youth in nurturing their
mental, social and physical health and wellbeing.
Mission
The mission of the YPT is to act as a responsive, goal-oriented, project-based work group
focused on accomplishing the goals and recommendations of the Maple Ridge Youth
Strategy to support the resilience of all children, youth and emerging adults in Maple Ridge
now and in the future.
Functions
Prioritize the recommendations in the Maple Ridge Youth Strategy to develop a draft
implementation schedule.
Inventory current community resources and programs to identify those that align with
recommendations in the Maple Ridge Youth Strategy.
Identify funding sources to implement actions from the Maple Ridge Youth Strategy.
Ensure the following surveys are conducted every 3 years, beginning in 2019, to track
local trends pertaining to youth needs and ensure the continued relevance of the
Youth Strategy recommendations.
Children, Youth & Emerging Adults Survey
Parents, Legal Guardians, Caregivers & Service Providers Survey
Meet with District School Advisory Committee annually.
Report to the Social Planning Advisory Committee biannually.
Report to Maple Ridge City Council annually.
Report to School District No. 42 Board of Education annually.
Report to the Maple Ridge Pitt Meadows Katzie Community Network annually.
Member Duties
Attend meetings as required and actively participate in the group’s work.
Represent the interests of Maple Ridge Youth Planning Table members.
Act as an advocate for the Maple Ridge Youth Strategy.
Membership
The YPT shall consist of Executive members and members at large. The Executive will act as
the Selection Committee for member at large applicants and may perform additional
administrative roles including dispute resolution.
Community service providers that are members at large shall provide a commitment letter
confirming their agency’s ongoing membership on an annual basis.
Executive members:
City of Maple Ridge Council liaison
City of Maple Ridge staff liaison (non-voting)
School District No. 42 Board of Education liaison
School District No. 42 staff liaison (non-voting)
Maple Ridge Pitt Meadows Katzie Community Network (CN) Coordinator (non-voting)
YPT Chair
Maple Ridge Youth Planning Table Terms of Reference Page 2
Members at large:
Youth representing the areas of:
Sports, recreation and/or culture
Emerging adults (18-24 years)
Youth with lived experience
Other interest groups as defined by Council (Schedule A)
Membership Terms
The members at large shall serve for a term of two years commencing at their time of
appointment. In order to stagger the terms of appointment to the Table, half of the first
members will be appointed for a term of one year. Subsequent appointments shall be for a
term of two years.
YPT Executive members may choose to remove a member from the Table for consecutive
non-attendance at three meetings (unless previously approved by the Table) or if a member
is unable to perform member duties.
Meetings
YPT will operate with a standing agenda and special agenda items will be forwarded
to the CN Coordinator and YPT Chair a minimum of five days in advance of the next
scheduled meeting.
YPT will meet a minimum of 6 times per year or at the call of the Chair.
The role of Chair will rotate on an annual basis through election by YPT members and
shall not be held by municipal or SD 42 staff.
The CN Coordinator will take minutes and distribute them within a minimum of five
days in advance of the next scheduled meeting.
Schedule A
Maple Ridge Youth Planning Table
Proposed Interest Groups
Interest Group Value Added
Alouette Addictions Services Promotes healthier lifestyles free from substance
use
Fraser Health Authority Works to improve the health of the population
and the quality of life of children/youth/emerging
adults
Inclusion BC Provincial federation whose members include
people with intellectual disabilities, their families
and community agencies.
Kiwanis Club of Golden Ears Supports YPT in fundraising opportunities
Maple Ridge Pitt Meadows Community Services Represents the Youth Wellness Centre
Ministry of Children and Family Development Provincial representation of children/youth under
the age of 18
Ministry of Children and Family Development
Aboriginal Child Youth Mental Health
Provides child protection services, family
services, child and youth mental health services,
Aboriginal services, and youth justice services
Ministry of Children and Family Development
Child Youth Mental Health
Provides services for youth (12-17 inclusive) who
require a stay at hospital because of a serious
mental health concern and for individuals who
live with co-existing developmental disabilities
and a mental illness
Ridge Meadows RCMP Youth crime prevention
School District No. 42 Parent Teacher Advisory
Committee
Parents perspective for school-aged children
Social Policy Advisory Committee Youth
Representative
To report back to SPAC
The Family Education and Support Centre Facilitating growth and development in families
and communities by responding to the need for
information, education, resources and support
Work BC Youth and emerging adult employment and
training
Youth Unlimited Offers programing that is relevant and fun to
support youth connection and transformation,
helping young people discover their potential
File Number: 2091015
City of Maple Ridge
TO: His Worship Mayor Michael Morden MEETING DATE: December 4, 2018
and Members of Council FILE NO: 2091015
FROM: Chief Administrative Officer MEETING: Council Workshop
SUBJECT: 2019 Innovation in Emerging Cities
EXECUTIVE SUMMARY:
As the Canadian economy continues its transformation from resource-based to knowledge-based,
innovation has become a critical element for long-term job and wealth creation. Emerging cities—
fast-growing communities with highly educated and energized young adults like Maple Ridge—are
uniquely positioned to foster innovation and entrepreneurship that are critical elements of the
innovation economy.
Based on the success of last year’s Innovation Forum, the Economic Development and Civic Property
Department is proposing an expanded “Innovation in Emerging Cities” series of events that will
highlight, support and promote the growth of the “innovation economy” in Maple Ridge. These events
include:
1. Community Leaders’ Forum: March 4
2. BC Tech Summit: March 11—13
3. Education and Career Fair: March 14
4. Innovation in Emerging Cities Forum: April 2
5. “My biggest mistake. A celebration of failure” Tech industry event: April 4
The goals of the 2019 Innovation in Emerging Cities forum include:
highlighting the critical roles that entrepreneurship, risk-taking and innovation play in the
new economy;
showcasing innovative local business and the growing tech sector in Maple Ridge; and
supporting economic development and business retention and expansion efforts by
connecting local businesses with post-secondary institutions, business support agencies,
funding organizations and government agencies.
These events will include participation from the federal and provincial governments, post-secondary
education institutions, the Chamber of Commerce, the Downtown Maple Ridge Business
Improvement Association, School District 42 as well as sponsorship from government agencies and
business.
RECOMMENDATION:
Receive for information.
File Number: 2091015
DISCUSSION:
a) Background Context:
On April 4, 2018 the Economic Development Committee and City of Maple Ridge hosted the
inaugural “Innovation in Emerging Cities” forum at the ACT Arts Centre. The day-long event
focused on the building blocks of creating an innovation culture and economy that are
necessary to attract, develop and retain the talented workforce that is critical for the long-
term success of technology and advanced manufacturing firms.
Highlights of the 2018 forum included keynote presentations from technologist and media
personality Steve Dotto; Kwantlen Polytechnic University Vice President and Provost Dr.
Salvador Ferreras; and the General Manager for Amazon Vancouver, Jesse Dougherty. The
event also included three discussion panels: a government panel discussion on how
municipal, provincial and federal governments each support innovation; an industry panel
discussion on how to “create and support an innovation culture”; and a second industry
panel discussion on how to “attract, develop and retain talent” in Maple Ridge. The event
also included a trade show area for exhibitors, a networking lunch for attendees, and a
private “Leaders Lunch” for sponsors, speakers, panellists, City staff and elected officials.
The event attracted 175 attendees and generated over $19,000 in sponsorship revenue.
Based on the success of the 2018 Innovation in Emerging Cities forum, staff is
recommending an expanded program of “Innovation Events” for spring 2019 that will include
four new events in addition to the signature “2019 Innovation in Emerging Cities” forum.
Proposed Innovation Series Events (See Appendix A)
1. Community Leader’s Forum: March 4, 2019
The Community Leaders’ Forum is a proposed evening event, hosted by the City of Maple
Ridge in the Studio Theatre at the ACT Arts Centre, two weeks prior to the Innovation in
Emerging Cities forum. This semi-formal event includes a buffet-style dinner followed by
presentations from the Mayor, local MLAs and MP.
Staff will work with the Mayor's Office to develop the invitation list for the event which will
include local business and community leaders, First Nations leaders, elected officials, and
other local dignitaries. Please note that invited guests will not be charged to attend this
event.
The goal of this event is to provide an opportunity for local political leaders to share their
vision for the future development of Maple Ridge. This event also provides an excellent
2019 Innovation Events
BC Tech
Summit
Community
Leaders’ Forum
Career &
Education Fair
Innovation in
Emerging Cities
Tech Industry
Event
File Number: 2091015
opportunity for local business and community leaders to network and meet with Council
members to discuss innovation and economic development opportunities in Maple Ridge.
2. BC Tech Summit: March 11—13, 2019
The BC Tech Summit, held March 11—13 at the Vancouver Trade and Convention Centre, is
Western Canada’s largest annual innovation forum. This well-established event attracts
almost 8,000 delegates, 270 exhibitors and 1,200 companies. Featured topics this year
include women in tech, artificial intelligence, AR/VR, robotics, clean tech, and block chain
technology.
The City is planning to attend this event as an exhibitor to promote Maple Ridge as a
destination for new and growing technology and advanced manufacturing firms and to
promote our upcoming Innovation in Emerging Cities to BC Tech Summit attendees. There
will also be an opportunity for local technology and manufacturing firms to distribute their
marketing materials at the Economic Development booth.
3. Career and Education Fair: March 14, 2019
The City has partnered with Black Press and the Maple Ridge News to host a Career and
Education Fair on March 14 in the Greg Moore Youth Centre. Other partners will include
Douglas College/WorkBC, the Chamber of Commerce and the Downtown Business
Improvement Association.
Black Press hosts a number of similar career and education fairs throughout the province
and is taking financial responsibility for organizing and marketing this event. They are
currently working with the local WorkBC office to reach local employers and job seekers, and
have also reached out to School District 42 to coordinate visits from local high school
students.
This event will be free for attendees and will feature up to 60 exhibitors, including
prospective employers, post-secondary education institutions, and employment agencies.
The Economic Development Department is working with Black Press to ensure priority for
local businesses who want attend the event as exhibitors.
4. Innovation in Emerging Cities Forum: April 2, 2019
Innovation in Emerging Cities is a day-long forum that will be held on April 2, 2019 in the ACT
Arts Centre where we are targeting between 175 and 225 attendees. Tickets for this event
will be $50 each and will include an informal buffet-style lunch.
The forum will again be moderated by Vickie McLeod, a well-known local author and
newspaper columnist. While the details of the program are currently still under development,
the Innovation Forum Task Force is planning to feature a combination of keynote
presentations and discussion panels on a variety of innovation-related topics that will be of
interest to both the business community and residents.
We are currently working to secure keynote speakers to address the topics of “Innovation
and entrepreneurship” and “Building a community that attracts technology/innovation
companies”. Potential topics for the discussion panels may include “Supporting diversity in
the tech sector”, “Regional airports as catalysts for innovation”, ‘How the cannabis industry
drives innovation” and “Connectivity: Fibre, 5G and mesh technologies”.
File Number: 2091015
The goal is to have the agenda, speakers and panels solidified by the end of De cember and
to launch a marketing-oriented website, registration system, social media and a newspaper
advertising campaign in mid-January.
5. “Risk and rewards: a celebration of failure” Tech industry event: April 4, 2019
This is a fun, informal evening event where local business leaders and tech entrepreneurs
gather to share their stories of failure, what they’ve learned from their mistakes, and how
they’re applying these lessons today. The goal of this event is to show that risk -taking, failure
and the willingness to learn are all integral to the innovation process. This is a popular
“pechakucha” style event where presenters are allowed 10 minutes and seven slides to tell
their stories.
We are currently working with Left, a local tech company, to host this event at their business
location.
b) Desired Outcome:
The overall goal of Innovation in Emerging Cities is to help create an "innovation culture" in
Maple Ridge by inspiring and supporting entrepreneurship, innovation and collaboration
between businesses, post-secondary institutions, and all levels of government. The
Innovation events have been designed to help create a supportive environment for residents
who want to start their own businesses and to help attract new companies that want to
create, local high-value employment opportunities for residents.
c) Strategic Alignment:
The Innovation in Emerging Cities Forum aligns with City's Commercial and Industrial Strategy
goals of encouraging creating local high value jobs and intensifying the employment density
of industrial lands by attracting new technology and advanced manufacturing companies to
locate in Maple Ridge.
d) Interdepartmental Implications:
This year, Innovation in Emerging Cities has grown to include a number of new, larger a nd
more complex events. The Economic Development will work with other departments within
the City including Information Services, Communications and Parks, Recreation and Culture
in order to successfully host these events.
The Information Services Department is helping launch the "Innovation in Emerging
Cities" website, develop a registration and ticket sales system, and to provide audio -
visual assistance for the event.
Communications is helping develop and execute a comprehensive social media strategy
and providing organizational assistance and photography at each of the events.
Parks, Recreation and Culture staff helped with set-up and tear down of the 2018 event.
e) Business Plan/Financial Implications:
The full cost of the Community Leader's Forum, Innovation in Emerging Cities Forum and
Tech Night will be approximately $46,000. Of this amount, about $30,000 will be offset by
File Number: 2091015
sponsorships, exhibitor fees and ticket sales with the balance of funds coming from the
Economic Development and Civic Property Department's existing marketing funds.
CONCLUSIONS:
The "2019 Innovation Series" builds on the success of the 2018 "Innovation in Emerging Cities”
forum. New events added in 2019 will allow Innovation in Emerging Cities to reach new audiences
including youth, tech professionals and a wider range of residents. These events will bring together
members of the business community, education, government, and others who are interested on the
subject of Innovation and will create an important dialogue on emerging and important business and
economic development opportunities for the City of Maple Ridge.
*original signed by Bruce Livingstone*
Prepared by: Bruce Livingstone, BBA
Business Retention and Expansion Officer
*original signed by Lino Siracusa*
Reviewed by: Lino Siracusa, BA, MBA
Director, Economic Development and Civic Property
*original signed by Kelly Swift for*
Concurrence: Paul Gill, BBA, CPA, CGA
Chief Administrative Officer
Attachments:
(A) Proposed Innovation Events
File Number: 2091015
Appendix A: Proposed Innovation Events