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Home My WebLink About2018-09-04 Workshop Minutes.pdf City of Maple Ridge COUNCIL WORKSHOP MINUTES September 4, 2018 The Minutes of the City Council Workshop held on September 4, 2018 at 6:00 p.m. in the Council Chambers of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. 0BPRESENT Elected Officials Appointed Staff Mayor N. Read P. Gill, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Parks, Recreation & Culture Councillor K. Duncan D Pollock, Acting General Manager Public Works and Councillor B. Masse Development Services Councillor G Robson L. Benson, Director of Corporate Administration Councillor T. Shymkiw T. Thompson, Chief Financial Officer Councillor C. Speirs 1BOther Staff as Required 2BC. Carter, Director of Planning 3BB. Elliott, Manager of Community Planning 4BR. MacNair, Manager of Bylaw & Licensing Services 5BA. Bowden, Planner 1 6BD. Hall, Planner 2 Note: These Minutes are posted on the City Web Site at www.mapleridge.ca Note: Councillor Duncan was not in attendance at the start of the meeting. 1. APPROVAL OF THE AGENDA R/2018-470 It was moved and seconded That the agenda of the September 4, 2018 Council Workshop Meeting be approved as circulated. CARRIED Council Workshop Minutes September 4, 2018 Page 2 of 8 2. MINUTES 2.1 Minutes of the July 17, 2018 Council Workshop Meeting R/2018-471 It was moved and seconded That the minutes of the Council Workshop Meeting of July 17, 2018 be adopted as circulated. CARRIED 3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 4. UNFINISHED AND NEW BUSINESS Note: Councillor Duncan joined the meeting at 6:04 p.m. 4.1 Lougheed Transit Corridor Study Scoping Report Staff report dated September 4, 2018 recommending that the process and engagement strategy for the Lougheed Corridor Study and the study area boundaries be endorsed. A. Bowden, Planner gave a PowerPoint presentation providing the following information: • Background and Policies • Study Area Boundaries and Phasing • Timeline and Engagement Strategy • Recommendations MAIN MOTION R/2018-472 It was moved and seconded 1. In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; Council Workshop Minutes September 4, 2018 Page 3 of 8 v. Boards of Education, Greater Boards and Improvements District Boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard, it is recommended that the only additional consultation to be required in respect of this matter beyond the engagement strategy and timeline process outlined in the report titled “Lougheed Transit Corridor Study Scoping Report”, dated September 4, 2018 is the early posting of the proposed Official Community Plan amendments on the City’s website, together with an invitation to the public to comment, and; 2. That the process and engagement strategy for the Lougheed Transit Corridor Study outlined in the report titled “Lougheed Transit Corridor Study Scoping Report”, dated September 4, 2018 be endorsed; and 3. That the study area boundaries outlined in Appendix C of the report titled “Lougheed Transit Corridor Study Scoping Report”, dated September 4, 2018 be endorsed. MOTION TO AMEND R/2018-473 It was moved and seconded That Item 2 in the main motion be amended to add the text “and encompassing both Phase 1 and 2” following the text “September 4, 2018,” AMENDMENT CARRIED MOTION TO AMEND R/2018-474 It was moved and seconded That Item 3 in the main motion be amended to add the text “with the addition of properties adjoining Dewdney Truck Road, Carshill Street and Patterson Avenue” following the text “September 4, 2018,” AMENDMENT CARRIED Question on the main motion The question was then called on the Main Motion as amended. CARRIED AS AMENDED MAIN MOTION AS AMENDED 1. In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: Council Workshop Minutes September 4, 2018 Page 4 of 8 i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. Boards of Education, Greater Boards and Improvements District Boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard, it is recommended that the only additional consultation to be required in respect of this matter beyond the engagement strategy and timeline process outlined in the report titled “Lougheed Transit Corridor Study Scoping Report”, dated September 4, 2018 is the early posting of the proposed Official Community Plan amendments on the City’s website, together with an invitation to the public to comment, and; 2. That the process and engagement strategy for the Lougheed Transit Corridor Study outlined in the report titled “Lougheed Transit Corridor Study Scoping Report”, dated September 4, 2018, and encompassing Phase 1 and Phase 2, be endorsed; and 3. That the study area boundaries outlined in Appendix C of the report titled “Lougheed Transit Corridor Study Scoping Report”, dated September 4, 2018, with the addition of properties adjoining Dewdney Trunk Road, Carshill Street and Patterson Avenue, be endorsed. 4.2 Cannabis Retail Amendment Options Staff report dated September 4, 2018 providing options to introduce zoning bylaw amendments directing the sale of cannabis within the community. D. Hall, Planner gave a PowerPoint presentation providing the following information: • Background • Overview of Federal, Provincial and Municipal Jurisdictions • Scan of what other municipalities are doing in terms of municipal bylaw • Options for the City of Maple Ridge • Recommendations for changes to the Zoning Bylaw • Next steps in process • Recommendations Council Workshop Minutes September 4, 2018 Page 5 of 8 MAIN MOTION R/2018-475 It was moved and seconded 1) That the proposed Maple Ridge Zone Amending Bylaw No. 7487-2018 attached to this report be brought forward at the September 18, 2018 Council Meeting for First and Second Readings and forwarded to Public Hearing; and 2) That staff be directed to bring forward bylaw amendments to the Business Licencing and Regulation Bylaw to establish business licencing fees and conditions for cannabis retail use; and further 3) That staff be directed to bring forward bylaw amendments to the Zoning Bylaw to regulate the commercial production of cannabis on lands within the Agricultural Land Reserve. CARRIED AMENDMENT TO MAIN MOTION R/2018-476 It was moved and seconded That Item 1 be amended to read “That proposed Maple Ridge Zone Amending Bylaw No. 7487-2018 attached to this report be brought forward at the September 18, 2018 Council Meeting for first and second readings and forwarded to Public Hearing with an amendment to consider the 1000 metre separation outside the downtown area only and whereby applications within the downtown area will be considered on an application by application basis to a maximum of four outlets and that Items 2 and 3 reflect this amendment also. AMENDMENT DEFEATED Mayor Read, Councillor Bell, Councillor Masse, Councillor Robson, Councillor Shymkiw - OPPOSED Question on the Main Motion The question was called on the Main Motion. CARRIED Council Workshop Minutes September 4, 2018 Page 6 of 8 4.3 Amendment to 2018 Council Meeting Calendar Staff report dated September 4, 2018 recommending that Council Workshop Meetings scheduled for October 2018 be cancelled and that the remaining Council Meetings be advanced. R/2018-477 It was moved and seconded That the 2018 Council Meeting Calendar be amended as follows: • Cancellation of Council Workshops on October 2 and October 16; • Move the Regular Council Meeting and Closed Meeting on October 9 to October 2; • Move the Public Hearing on October 16 to October 9; • Move the Regular Council Meeting and Closed Meeting on October 23 to October 16; • No meetings scheduled on October 23. CARRIED 5. CORRESPONDENCE 5.1 Metro Vancouver Board – Metro Vancouver 2040: Shaping our Future Land Use Designation Amendment Request – Township of Langley – Williams Neighbourhood Plan Letter dated July 26, 2016 from Greg Moore, Chair, Metro Vancouver Board providing notification to affected local governments and other agencies of a proposed amendment to Metro 2040 by the Township of Langley and requesting written comment on the proposed amendment. The Manager of Community Planning provided clarification on the request by the Township of Langley. R/2018-478 It was moved and seconded That the letter dated July 26, 2016 from Greg Moore, Chair, Metro Vancouver Board providing notification to affected local governments and other agencies of a proposed amendment to Metro 2040 by the Township of Langley and requesting written comment on the proposed amendment be received into the record for information. CARRIED Council Workshop Minutes September 4, 2018 Page 7 of 8 5.2 Port of Vancouver – Federal Funding for Key Goods-Movement Infrastructure Projects Letter from Peter Xotta, Vice President, Planning and Operations, Vancouver Fraser Port Authority providing an update on federal funding commitments for projects within the Greater Vancouver Area. R/2018-479 It was moved and seconded That the letter from Peter Xotta, Vice President, Planning and Operations, Vancouver Fraser Port Authority providing an update on federal funding commitments for projects within the Greater Vancouver Area be received into the record for information and be forwarded to the Engineering Department. CARRIED 5.3 Upcoming Events September 8, 2018 9:30 a.m. to 11:00 a.m. Parkinson SuperWalk, Spirit Square, Pitt Meadows, BC Organizer: Parkinson Society British Columbia September 15, 2018 10:00 a.m. to 2:00 p.m. GETI Fest, Memorial Peace Park, Maple Ridge, BC Organizer: Golden Ears Transition Initiative September 15, 2018 8:00 p.m. Hammond Movie Night, Hammond Stadium, Maple Ridge, BC Organizer: Maple Ridge Parks, Recreation & Culture 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL – Nil 7. MATTERS DEEMED EXPEDIENT – Nil 8. MAYOR’S AND COUNCILLORS’ REPORTS Councillor Speirs Councillor Speirs awarded medals for children participating in the Summer Reading Club at Maple Ridge Library. He attended Pride in the Park, Bard in the Bandstand openings and the Lapidary Club BBQ. Councillor Speirs participated in a tour of the SunLab and attended an event titled “An Event to Acknowledge Lives Lost” Councillor Masse Councillor Masse spoke on a newspaper article titled “Study Shines Light on Student Struggles” which addresses mental illness in youth. He provided general information on the Foundry and the Youth Wellness Centre and events planned for fundraising. Council Workshop Minutes September 4, 2018 Page 8 of 8 Councillor Duncan Councillor Duncan attended the opening ceremony for a mural done in downtown Maple Ridge by Brandon Gabriel of the Kwantlen First Nation. She also attended an educational event at Anita’s Place. Councillor Bell Councillor Bell commented on the connection between the new mural in downtown Maple Ridge and the naming of the new school in Albion. She advised on the status of the hospital parking issue in Maple Ridge and expressed concern that this issue has not reached the Parliamentary Secretary. She requested a follow up prior to the end of the term of the current Council. Councillor Robson Councillor Robson commented on talks between the Alouette River Management Society, Kwantlen and Katzie First Nations and BC Hydro pertaining to the Alouette River Water Licence. 9. ADJOURNMENT - 8:06 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ L. Benson, Corporate Officer