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Home My WebLink About2019-01-14 Workshop Minutes.pdfCity of Maple Ridge COUNCIL WORKSHOP MINUTES January 14, 2019 The Minutes of the City Council Workshop held on January 14, 2019 at 1:30 p.m. in the Blaney Room at City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor M. Morden P. Gill, Chief Administrative Officer Councillor J. Dueck K. Swift, General Manager of Parks, Recreation & Culture *Councillor K. Duncan F. Quinn, General Manager Public Works and Development Councillor C. Meadus Services Councillor G. Robson L. Benson, Corporate Officer Councillor R. Svendsen T. Thompson, Chief Financial Officer Councillor A. Yousef Other Staff as Required J. Walsh, Emergency Program Coordinator J. Storey, Director of Engineering Operations H. Exner, Fire Chief D. Boag, Director of Parks and Facilities R. Stott, Environmental Planner 2 L. Zosiak, Planner 2, Community Planning Note: These Minutes are posted on the City Web Site at www.mapleridge.ca Councillors Duncan and Meadus were not in attendance at the start of the meeting. *Councillor Duncan left the meeting at 2:18 p.m. and did not return. 1. APPROVAL OF THE AGENDA R/2019-001 It was moved and seconded That Community Donation Bins be added as Item 7.1 to the agenda of the January 14, 2019 Council Workshop Meeting and that the agenda be approved as amended. CARRIED Council Workshop Minutes January 14, 2019 Page 2 of 5 Doc#2135459 2. MINUTES 2.1 Minutes of the December 4 and December 11, 2018 Council Workshop Meetings R/2019-002 It was moved and seconded That the minutes of the Council Workshop Meetings of December 4 and December 11, 2018 be adopted as circulated. CARRIED 3. PRESENTATIONS AT THE REQUEST OF COUNCIL 3.1 December 2018 Windstorm Update (Presentation) • Jeanne Walsh, Emergency Program Coordinator • James Storey, Director of Engineering Operations • Howard Exner, Fire Chief • David Boag, Director of Parks & Facilities H. Exner, Fire Chief, gave a presentation on the call volumes generated by the recent windstorm, the safety concerns and challenges faced by the damage to downed trees and power lines, and BC Hydro’s role. J. Storey, Director of Engineering Operations, discussed the timeline of events as they unfolded throughout the day and days following. He noted the cost to the City as a result of the storm is $70,000 without including damage to park and street trees. In comparison, the August 2015 storm had a cost of $150,000. J. Walsh, Emergency Program Coordinator discussed the activation of the Departmental Operations Centre and coordination with Emergency Management BC. H. Exner, Fire Chief, summarized by noting that nobody was hurt although citizens were inconvenienced by the closures and power loss. Crews prioritized human safety first, then property conservation. Council asked what was learned through the experience and staff responded. Councillor Dueck asked if there was communication with School District No 42 and while staff responded in the negative, there are plans to improve collaboration. Mayor Morden asked how much of the $70,000 would be recoverable from the Province and staff estimated about $25,000. Council Workshop Minutes January 14, 2019 Page 3 of 5 Doc#2135459 4. UNFINISHED AND NEW BUSINESS 4.1 Tree Permit Appeal – 12238 Creston Street – Liability Reduction Options Staff report dated January 14, 2019 providing information on Liability Reduction Options for Tree Permit Appeal. Report be received for information only. R. Stott, Environmental Planner 2 explained that on December 11, 2018 Council heard an appeal from the homeowner at 12238 Creston Street who had been denied a tree-cutting permit. Council opted to defer the decision until they had more information on how to reduce or eliminate the City’s potential for liability, should the tree removal destabilize soils and neighbouring trees. Mr. Stott explained that the City’s legal counsel had reviewed the options in the report, and recommended Option 3 as having the most significant impact on reducing the City’s liability. Councillor Meadus joined the meeting at 2:05 p.m. It was moved and seconded That Council defer the tree permit appeal decision, pending receipt of an arborist report prepared by a qualified, independent Arborist addressing potential impacts and mitigation, including Tree Permit requirements, a tree wind firm assessment prepared by a qualified, independent professional on potential blowdown risks for the trees on the neighbouring properties along with mitigation recommendations, supervision by the Arborist of record for the removal of the tree should that be the final recommendation of the Arborist, and notification to adjacent property owners of the potential tree removal, provision of reports, and date of the Appeal hearing. Councillor Duncan left the meeting at 2:18 p.m after the above motion was moved and seconded. The question on the motion was called. DEFEATED Voting against: Mayor Morden, Councillor Dueck, Councillor Meadus and Councillor Yousef R/2019-003 It was moved and seconded That Council defer the tree permit appeal decision, pending receipt of an arborist report prepared by a qualified, independent Arborist addressing potential impacts and mitigation, including Tree Permit requirements, supervision by the Arborist of record for the removal of the tree should that be the final recommendation of the Arborist, and notification to adjacent property owners of the potential tree removal, provision of reports, and date of the Appeal hearing. Council Workshop Minutes January 14, 2019 Page 4 of 5 Doc#2135459 CARRIED 4.2 Detached Garden Suites (DGS) Pilot Project – Phase 2 Staff report dated January 14, 2019 recommending that five properties be included in the Phase 2 process. L. Zosiak, Planner 2, Community Planning, gave a Power Point presentation providing the following information: • timelines of program development • Council decisions and implementation • the process to identify phase 2 properties • a review the five proposed properties process and times Councillor Dueck left the meeting at 2:26 p.m. The meeting was recessed by unanimous decision at 2:26 p.m. The meeting was reconvened at 2:46 p.m. with all of Council in attendance except Councillor Duncan. R/2019-004 It was moved and seconded That staff be directed to not proceed with phase 2 of the DGS Pilot Project and report back to Council with information on the options discussed in the report titled Review of Regulations for Secondary Suites and Detached Garden Suites: Public consultation Outcomes, dated February 6, 2018. CARRIED 5. CORRESPONDENCE 5.2 Upcoming Events January 15 - 17, 2019 January 15 5:30 p.m. January 16 All day January 17 7:00 a.m.- 2:30 p.m. LGLA 2019 Elected Official Seminar, Radisson Hotel Vancouver Airport, Richmond January 17 2:45 - 4:45 p.m. Climate Action Interactive Workshop, Bridgeport Room, Radisson Hotel Vancouver Airport BC Municipal Climate Leadership Council & Community Energy Association Council Workshop Minutes January 14, 2019 Page 5 of 5 Doc#2135459 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL – Nil 7. MATTERS DEEMED EXPEDIENT 7.1 Community Donation Bins D. Pollock referred to a report to Council in 2017 which resulted in the Council of the day to permit donation bins on private property. He reported that there are three groups which currently supply the bins to the community. One group, has announced they are closing, the second group says they are in the process of swapping them out for a different style of bin. He advised that there is a review process currently in place. He suggested that one option available would be to locate the bins in locations where there is greater foot traffic where more people could see the bins. Staff was directed to write to groups to encourage them to replace their bins with safer style. 8. ADJOURNMENT – 3:13pm _______________________________ M. Morden, Mayor Certified Correct ___________________________________ L. Benson, Corporate Officer