HomeMy WebLinkAbout2019-04-09 Council Agenda and Reports.pdfCity of Maple Ridge COUNCIL MEETING AGENDA April 9, 2019 7:00p.m. Council Chamber MEETING DECORUM, Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people's lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person's behavior will be reprimanded. The meeting is live streamed and recorded by the City of Maple Ridge. Note: This Agenda is also posted on the City's Web Site at www.mapleridge.ca The purpose ofa Council meeting is to enact powers given to Council by using bylaws or resolutions. This is the venue for debate of issues before voting on a bylaw or resolution. 100 CALL TO ORDER 200 AMENDMENTS TO THE AGENDA 300 APPROVAL OF THE AGENDA 400 ADOPTION OF MINUTES 401 Minutes of the Regular Council Meeting of March 19, 2019 and Special Council Meetings of March 5, 2019, March 12, 2019, March 19, 2019 and March 27, 2019 402 Minutes to the Public Hearing of March 19, 2019 500 PRESENTATIONS AT THE REQUEST OF COUNCIL 600 DELEGATIONS 601 Petition to reinstate lane barrier -Haley Street back lane in Silver Ridge • Martin Viljoen, neighbourhood representative • Susanne Slaboda, neighbourhood representative Page 1 t
Council Meeting Agenda April 9, 2019 Council Chamber Page 2 of 7 602 Remembering Working People -Grant De Patie, BC Federation of Labour's Young Workers Committee • Milena Kollay, MoveUP, Chair • Alex Gendron, United Steel Workers, Co-Chair 603 Late Cancellation 650 QUESTIONS FROM THE PUBLIC Note: Questions from the Public are limited to 15 minutes unless extended by a motion approved by the majority of Council. Each speaker is limited to 2 minutes at a time. 700 ITEMS ON CONSENT 701 Minutes 701.1 Minutes of the Development Agreements Committee Meetings of March 19, 2019, March 20, 2019, March 26, 2019, April 2, 2019 and April 4, 2019. 701.2 Minutes of Meetings of Committees and Commissions of Council • Advisory Design Panel -January 16, 2019 • Agricultural Advisory Committee -February 28, 2019 • Municipal Advisory Committee on Accessibility and Inclusiveness -September 20, 2018 702 Reports 702.1 Disbursements for the Month ended February 28, 2019 Staff report dated April 9, 2019 providing information on Disbursements for the Month ended February 28, 2019. 702.2 2019 Council Expenses Staff report dated April 9, 2019 providing information on 2019 Council Expenses. 800 UNFINISHED BUSINESS For the following items that refer to staff report earlier than this agenda date: the items were presented at Council Workshop meeting typically a week prior on the date of the staff report, to provide Council with an opportunity to ask staff detailed questions. The items are now before the regular Council Meeting for debate and vote. Both meetings are open to the public. The reports are not reprinted again in hard copy, however; they can be found in the electronic agenda or in the Council Workshop agenda package dated accordingly.
Council Meeting Agenda April 9, 2019 Council Chamber Page 3 of 7 801 City of Maple Ridge Strategic Plan 2019-2022 and Council Workplan Matrix -March 19, 2019 Staff report dated March 19, 2019 recommending that the "City of Maple Ridge Strategic Plan 2019-2022" and "Council Workplan Matrix -March 19, 2019" be given final consideration. 802 Single Family Residential Building Permit Frontage Improvements Policy Staff report dated March 19, 2019 recommending that "Single Family Residential Building Permit Frontage Improvements Policy" be adopted. 900 CORRESPONDENCE 1000 BYLAWS Note: Items 1001 to 1003 are from the March 19, 2019 Public Hearing Bylaws for Third Reading 1001 2017-184-RZ, 23585 128 Avenue 1001.1 Maple Ridge Official Community Plan Amending Bylaw No. 7530-2019 To re-designate a portion of the subject property from Estate Suburban Residential to Conservation and Forest and to add to Schedule "C" areas designated as Conservation and Forest. Third reading 1001.2 Maple Ridge Zone Amending Bylaw No. 7392-2017 A text amendment to the RS-2 (One Family Suburban Residential) zone with density bonus provisions to create a 5 lot subdivision. Third reading 1002 2013-087-RZ, 23500 and 23550 Larch Avenue 1002.1 Maple Ridge Official Community Plan amending Bylaw No. 7526-2018 To establish a defined boundary between the portion of the site to be developed and the portion proposed to be developed as neighborhood park to the west. Third reading ' I i
Council Meeting Agenda April 9, 2019 Council Chamber Page 4 of 7 1002.2 Maple Ridge Zone Amending Bylaw No. 7068-2014 To rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RM-1 (Townhouse Residential) and P-1 (Park and School) to allow future development of approximately 19 townhouses with 0.53 ha (1.3 acres) allocated for a future neighborhood park and conservation lands. 1003 2017-461-RZ, 11641227 Street 1003.1 Maple Ridge Official Community Plan Amending Bylaw No. 7525-2018 To amend the Conservation Boundary and to amend the Low Rise Apartment land use designation to permit a 6 storey development. Third reading 1003.2 Maple Ridge Zone Amending Bylaw No. 7401-2017 1004 1005 1100 To rezone from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential) to permit the future construction of two residential apartment buildings with approximately 153 residential units. Third reading Bylaws for Adoption 2016-009-RZ, 23729 Dewdney Trunk Road Maple Ridge Zone Amending Bylaw No. 7220-2016 Staff report dated April 9, 2019 recommending adoption To rezone from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) to permit future construction of a 41 unit multi-family Development. Adoption Maple Ridge Business Licencing and Regulation Amending Bylaw No. 7529-2019 To create a separate category for cannabis related businesses and to address the need for a fee for the review of each application and to bring certain sections up to date. Adoption COMMITTEE REPORTS AND RECOMMENDATIONS For the following items that refer to staff report earlier than this agenda date: the items were presented at a Committee of the Whole meeting typically a week prior on the date of the staff report, to provide Council with an opportunity to ask staff detailed questions. The items are now before the regular Council Meeting for debate and vote. Both meetings are open to the public. The reports are not reprinted again in hard copy, however; they can be found in the electronic agenda or in the Committee of the Whole agenda package dated accordingly. II
Council Meeting Agenda April 9, 2019 Council Chamber Page 5 of 7 1101 2019-055-RZ, 11839 267 Street & 11795 267 Street, RS-3 to RS-2 Staff report dated April 2, 2019 recommending that Maple Ridge Zone Amending Bylaw No. 7539-2019 to rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to create a 16 lot subdivision be given first reading and that the applicant provide further information as described on Schedules A,B,D,F & G of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. 1102 2019-048-DVP, 12621 Ansell Street Staff report dated April 2, 2019 recommending that the Corporate Officer be authorized to sign and seal 2019-048-DVP respecting property located at 12621 Ansell Street. 1103 2016-009-DP, 23729 Dewdney Trunk Road -Staff report dated April 2, 2019 recommending that the Corporate Officer be authorized to sign and seal 2016-009-DP respecting property located at 23729 Dewdney Trunk Road. 5. CORPORATE SERVICES 1131 Maple Ridge Filming Fees Amending Bylaw No. 7538-2019 Staff report dated April 2, 2019 recommending that Filming Fees Amending Bylaw No. 7538-2019 to bring the fees and charges to a level consistent with surrounding municipalities be given first, second and third readings. 6. PARKS, RECREATION & CULTURE 1151 Contract Award for Parks Grass Mowing and Trimming Services Staff report dated April 2, 2019 recommending that Contract ITT-PL18-85 for Parks Mowing and Trimming Services be awarded to Vane Lawn and Garden Care Ltd. for a two year term, in the amount of $224,700 plus a contingency amount of $6,700 for other mowing services that may be required up to April 30, 2021.
Council Meeting Agenda April 9, 2019 Council Chamber Page 6 of 7 1152 Contract Award for the Telosky Fieldhouse Construction Staff report dated April 2, 2019 recommending that Contract ITT-PL19-2 for the Fieldhouse Construction at Telosky Stadium be awarded to Golden Globe Construction Ltd. in the amount of $1,168,000 plus taxes and that a contingency of $195,000 be established and that the Corporate Officer be authorized to execute the contract 1200 STAFF REPORTS 1300 OTHER MATTERS DEEMED EXPEDIENT 1400 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING 1500 MAYOR AND COUNCILLORS' REPORTS I l t
Council Meeting Agenda April 9, 2019 Council Chamber Page 7 of 7 1600 ADJOURNMENT QUESTIONS FROM THE PUBLIC The purpose of the Questions from the Public session is to provide the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing bylaws which have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. Each person will be permitted 2 minutes to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). Questions must be directed to the Chair of the meeting and not to individual members of Council. The total session is limited to 15 minutes. Council reserves the right to defer responding to a question in order to obtain the information required to provide a complete and accurate response. Other opportunities are available to address Council including public hearings, delegations and community forum. The public may also make their views known to Council by writing or via email and by attending open houses, workshops and information meetings. Serving on an Advisory Committee is an excellent way to have a voice in the future of this community. For more information on these opportunities contact: Clerk's Department at 604-463-5221 or clerks@mapleridge.ca. Mayor and Council at mayorandcouncil@mapleridge.ca.
400 Adoption and Receipt of Minutes 400
401 Minutes of Regular and Special Council Meetings 401
City of Maple Ridge COUNCIL MEETING MINUTES March 19, 2019 The Minutes of the City Council Meeting held on March 19, 2019 at 6:00 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden **Councillor K. Duncan Councillor J. Dueck Councillor C. Meadus Councillor R. Svendsen *Councillor A. Yousef ABSENT Councillor G. Robson Appointed Staff K. Swift, Acting Chief Administrative Officer F. Quinn, General Manager Public Works and Development Services D. Boag, Acting General Manager Parks, Recreation & Culture L. Benson, Director of Corporate Administration Other Staff as Required C. Nolan, Corporate Controller C. Carter, Director of Planning D. Pollock, Municipal Engineer C. Goddard, Manager of Development and Environmental Services R. Stott, Environmental Planner 2, Development and Environmental Services D. Hall, Planner 2, Development and Environmental Services A. Kopystynski, Planner 2, Development and Environmental Services Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca. The meeting was also live streamed and recorded by the City of Maple Ridge. *Councillor A. Yousef entered the meeting at 6:03 p.m. **Councillor K. Duncan entered the meeting at 6:12 p.m. 100 CALL TO ORDER The Mayor called the meeting to order at 6:00 p.m. 200 AMENDMENTS TO THE AGENDA R/2019-172 It was moved and seconded That the March 19, 2019 Regular Council agenda be amended by removing Item 1103 -Aquifer Mapping Update. CARRIED
Council Meeting Minutes March 19, 2019 Council Chamber Page 2 of 10 300 APPROVAL OF THE AGENDA R/2019-173 It was moved and seconded That the February 26, 2019 Regular Council agenda be approved as amended. CARRIED 400 ADOPTION OF MINUTES 401 Minutes of the Regular Council Meeting of March 12, 2019 R/2019-174 It was moved and seconded That the minutes of the Regular Council Meeting of March 12, 2019 be adopted as circulated. Councillor A. Yousef entered the meeting. 500 PRESENTATIONS AT THE REQUEST OF COUNCIL 600 DELEGATIONS 601 Environmental Advisory Committee (EAC) Update • Rodney Stott, Environmental Planner CARRIED Environmental Planner introduced the presentation and provided background on the committee. Leanne Cohen gave a PowerPoint presentation including the following information: • Environmental Advisory Committee Background • Environmental Management Strategy Framework including communications, sustainable neighbourhoods and ecological health • Environmental Advisory Committee Bylaw 7202-2016 Background including duties, membership and non-voting members • Important Milestones • Short Term Priorities Establishing strategic short tern high priority Action items 2017 -2020 including Communications Strategy; Green Infrastructure (GI) Strategy; Ecological Network Mgmt. Strategy; Aquifer Mapping Update; • EAC Sub-committees • Deliverables • Checks and Balances l I r I
Council Meeting Minutes March 19, 2019 Council Chamber Page 3 of 10 650 QUESTIONS FROM THE PUBLIC Speaker #1 Advised that she spoke at the last council meeting and had not received a response as promised. She asked Council why they believe that the housing first practice is not the best course of action despite what the Province and others are doing. Mayor Morden advised that he will be in contact to set up a face to face meeting. 700 ITEMS ON CONSENT 701 Minutes 701.1 Minutes of the Development Agreements Committee Meeting of March 12, 2019 R/2019-175 It was moved and seconded That the item on the Consent Agenda be received into the record. CARRIED 800 UNFINISHED BUS/NESS -Nil 900 CORRESPONDENCE -Nil 1000 BYLAWS Bylaws for Adoption 1001 2017-078-RZ, 22368 North Avenue 1001.1 Maple Ridge Official Community Plan Amending Bylaw No. 7 436-2018 Staff report dated March 19, 2019 recommending adoption To amend Schedule "A", Chapter 10.4 Town Centre Area Plan, Schedule 1: from Low-Rise Apartment to Town Centre Commercial Adoption R/2019-176 It was moved and seconded That Bylaw No. 7 436-2018 be adopted. CARRIED
Council Meeting Minutes March 19, 2019 Council Chamber Page 4 of 10 1001.2 Maple Ridge Zone Amending Bylaw No. 7316-2017 Staff report dated March 19, 2019 recommending adoption To rezone from RM-3 (High Density Apartment Residential) to C-3 (Town Centre Commercial). The current application is to permit the construction of a four storey mixed-use building. Adoption R/2019-177 It was moved and seconded That Bylaw No. 7316-2017 be adopted. 1001.3 Maple Ridge Housing Agreement Bylaw No. 7 443-2018 Staff report dated March 19, 2019 recommending adoption CARRIED To secure six dwelling units as affordable rental units for persons with developmental disabilities in perpetuity. Adoption R/2019-178 It was moved and seconded That Bylaw No. 7 443-2018 be adopted. CARRIED 1002 2013-117-RZ, 12182 228 Street Maple Ridge Zone Amending Bylaw No. 7055-2014 Staff report dated March 19, 2019 recommending adoption To rezone from RS-1 (One Family Urban Residential) to R-3 (Special Amenity Residential District). The current application is to permit a future subdivision of approximately 3 lots. Adoption R/2019-179 It was moved and seconded That Bylaw No. 7055-2014 be adopted. CARRIED
Council Meeting Minutes March 19, 2019 Council Chamber Page 5 of 10 1100 COMMITTEE REPORTS AND RECOMMENDATIONS Public Works and Development Services 1101 2018-498-RZ, 21640 124 Avenue, RS-1 to RT-2 Staff report dated March 19, 2019 recommending that Maple Ridge Zone Amending Bylaw No. 7533-2019 to rezone from RS-1 (One Family Urban Residential) to RT-2 (Ground Oriented Residential Infill} for a 4 unit Courtyard residential project be given first reading and that the applicant provide further information as described on Schedules C, D and E of the Development Procedures Bylaw No. 5879-1999. Council expressed concerns relative to the proposed duplex and parking for the area. R/2019-180 It was moved and seconded That Zone Amending Bylaw No. 7533-2019 be given first reading; and, That the applicant provide further information as described on Schedules C, D and E of the Development Procedures Bylaw No. 5879-1999. CARRIED Councillor R. Svendson -OPPOSED 1102 2017-124-RZ, 12555, 12599, 12516 and 12511241 Street, RS-3 to RS-2 Staff report dated March 19, 2019 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7537-2019 to adjust the areas designated Conservation be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7343-2017 to rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to create a 26 lot subdivision and a 8.19 hectare (20 acre) park dedication be given second reading and be forwarded to Public Hearing. R/2019-181 It was moved and seconded 1. That, in accordance with Section 4 75 of the Local Government Act, opportunity for early and on-going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 7537-2019 on the municipal website and requiring that the applicant host a Development Information Meeting (DIM), and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw;
Council Meeting Minutes March 19, 2019 Council Chamber Page 6 of 10 2. That Official Community Plan Amending Bylaw No. 7537-2019 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3. That it be confirmed that Official Community Plan Amending Bylaw No. 7537-2019 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4. That Official Community Plan Amending Bylaw No. 7537-2019 be given first and second readings and be forwarded to Public Hearing; 5. That Zone Amending Bylaw No. 7343-2017 be given second reading, and be forwarded to Public Hearing 6. That the following terms and conditions be met prior to final reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii. Park dedication as required; and removal of all debris and garbage from park land; iii. Road dedication as required; iv. Consolidation of the subject properties; v. Registration of a Restrictive Covenant for the Geotechnical Report, which addresses the suitability of the subject properties for the proposed development; vi. Registration of a Restrictive Covenant for the floodplain report, which addresses the suitability of the subject property(ies) for the proposed development; vii. Registration of a Restrictive Covenant for Tree Protection; viii. Registration of a Restrictive Covenant, and Storm Water Management; ix. Registration of a Restrictive Covenant for conservation purposes; x. Removal of existing buildings; xi. Notification to the Department of Fisheries and Oceans and the Ministry of Environment for in-stream works on the site; xii. That a voluntary contribution, in the amount of $132,600.00 ($5100.00/lot) be provided in keeping with the Council Policy with regard to Community Amenity Contributions. CARRIED Councillor K. Duncan -OPPOSED 1103 Aquifer Mapping Update Item removed at the March 19, 2019 Committee of the Whole meeting.
Council Meeting Minutes March 19, 2019 Council Chamber Page 7 of 10 1104 2016-009-DVP, 23729 Dewdney Trunk Road Staff report dated March 19, 2019 recommending that the Corporate Officer be authorized to sign and seal 2016-009-DVP respecting property located at 23729 Dewdney Trunk Road. The Corporate Officer advised that 183 letters were sent out and no responses were received. R/2019-183 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2016-009-DVP respecting property located at 23729 Dewdney Trunk Road. CARRIED 1105 2018-200-DVP, 23525 Dogwood Avenue Staff report dated March 19, 2019 recommending that the Corporate Officer be authorized to sign and seal 2018-200-DVP respecting property located at 23525 Dogwood Avenue. The Corporate Officer advised that 8 letters were sent out and no responses had been received. R/2019-184 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2018-200-DVP respecting property located at 23525 Dogwood Avenue. CARRIED 1106 2017-078-DVP, 22368 North Avenue Staff report dated March 19, 2019 recommending that the Corporate Officer be authorized to sign and seal 2017-078-DVP respecting property located at 22368 North Avenue. R/2019-185 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2017-078-DVP respecting property located at 22368 North Avenue. CARRIED
Council Meeting Minutes March 19, 2019 Council Chamber Page 8 of 10 1107 2017-078-DP, 22368 North Avenue Staff report dated March 19, 2019 recommending that the Corporate Officer be authorized to sign and seal 2017-078-DP respecting property located at 22368 North Avenue. R/2019-186 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2017-078-DP respecting property located at 22368 North Avenue. CARRIED 1108 2013-117-DP, 12182 228 Street Staff report dated March 19, 2019 recommending that the Corporate Officer be authorized to sign and seal 2013-117-DP respecting property located at 12182 228 Street. R/2019-187 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2013-117-DP respecting the property located at 12182 228 Street. CARRIED 1109 2019-069-DP, 22255 Dewdney Trunk Road Staff report dated March 19, 2019 recommending that the Corporate Officer be authorized to sign the Cancellation of Charges Application to discharge the notice of previously issued development permits 2017-061-DP and that the Corporate Officer be authorized to sign and seal 2019-069-DP respecting property located at 22255 Dewdney Trunk Road. Staff answered questions relative to the total number of units, outdoor amenity space and community garden consideration. R/2019-188 It was moved and seconded That the Corporate Officer be authorized to sign the Cancellation of Charges Application to discharge the notice of previously issued development permits 2017-061-DP located at 22255 Dewdney Trunk Road; and, That the Corporate Officer be authorized to sign and seal 2019-069-DP respecting property located at 22255 Dewdney Trunk Road. CARRIED r
Council Meeting Minutes March 19, 2019 Council Chamber Page 9 of 10 1110 Contract Award: Pavement Rehabilitation Program Staff report dated March 19, 2019 recommending that the extension for the 2016 contract for Pavement Rehabilitation be awarded to BA Blacktop Ltd. in the amount of $1,565,969.03 excluding taxes and that additional work locations may be added under the extra work provisions in the contract up to $600,000 and that the Corporate Officer be authorized to sign the contract up to the maximum amount of $1,565,969.03 plus the extra work provisions R/2019-189 It was moved and seconded 1200 1300 1400 1500 That the extension for the 2016 contract for Pavement Rehabilitation be awarded to BA Blacktop Ltd., in the amount of $1,565,969.03 excluding applicable taxes; And further that additional work locations may be added under the extra work provisions in the contract up to $600,000 excluding taxes; And furthermore that the Corporate Officer be authorized to sign the contract up to the maximum amount of $1,565,969.03 plus the extra work provisions. CARRIED STAFF REPORTS -Nil OTHER MATTERS DEEMED EXPEDIENT-Nil NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING-Nil MAYOR AND COUNCILLORS' REPORTS Councillor Dueck Councillor Dueck advised that she attended the Chamber of Commerce meeting last week and shared the social housing policy with the group. She noted her appreciation for being at the Chamber table. Councillor Meadus Councillor Meadus advised that she attended the Leaders and Innovation Forum. She noted a documentary from Seattle on a success story of a recovery program which allows people to go through process of recovery. She advised that she attended the ARMS meeting noting fundraisers such as Adopt a Fish program and the Duck Race are happening.
Council Meeting Minutes March 19, 2019 Council Chamber Page 10 of 10 1600 Councillor Yousef Councillor Yousef advised that he attended the Ridge Meadows Hospice Society fundraiser at Samz Pub. He recognized and noted appreciation to Councillors Meadus, Robson and Svendson for their support of the victims of Christ Church massacre in New Zealand. He thanked all of Maple Ridge for coming together in solidarity. Councillor Duncan Councillor Duncan advised that she attended the Metro Vancouver Water Committee meeting, noting presentations from community members to save water. She advised that she will talk to Recycling Society about some of the programs discussed. She noted her attendance at the Innovation on Emerging Cities Forum, where all levels of government were in attendance. Councillor Svendson Councillor Svendon advised that he attended the Metro Vancouver Liquid Waste Committee. He advised The Unflushables campaign starting April 1st and the Let's Get Farming event taking place on April 4th in Council Chambers. Mayor Morden The Mayor provided an update of the legal process underway relative to the St. Anne Injunction, noting that there are limitation as to what Council can discuss publicly. He encouraged residents to write into Council using the communication@mapleridge.ca email address. He noted that Council is committed to safe community and that the Provincial government need to work through process with Council. He thanked staff and Council for their support. ADJOURNMENT-6:38 p.m. M. Morden, Mayor Certified Correct L. Benson, Corporate Officer L
City of Maple Ridge SPECIAL COUNCIL MEETING MINUTES March 5, 2019 The Minutes of the City Council Meeting held on March 5, 2019 at 3:42 p.m. in the Blaney Room, 1st Floor, Maple Ridge City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor K. Duncan Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef ABSENT Appointed Staff K. Swift, Acting Chief Administrative Officer F. Quinn, General Manager of Public Works and Development Services D. Boag, Acting General Manager of Parks, Recreation and Community Engagement L. Benson, Director of Corporate Administration Other staff as required D. Denton, Acting Director Economic Development and Civic Properties H. Exner, Fire Chief M. Van Dop, Deputy Fire Chief Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca 1.0 CALL TO ORDER 2.0 APPROVAL OF THE AGENDA R/2019-137 It was moved and seconded That the agenda for the March 5, 2019 Special Council Meeting be approved as circulated. 3.0 NOTICE OF CLOSED COUNCIL MEETING The meeting will be closed to the public pursuant to Section 90(1) of the Community Charter as the subject matter being considered relates to the following: Section 90(1)(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure might reasonably be expected to harm the interests of the municipality Any other matter that may be brought before the Council that meets the requirements for a meeting closed to the public pursuant to Section 90 (1) of the Community Charter or Freedom of Information and Protection of Privacy Act. l I
Special Council Meeting Minutes March 5, 2019 Page 2 of 2 4.0 ADJOURNMENT-3:43 p.m. Certified Correct L. Benson, Corporate Officer M. Morden, Mayor
City of Maple Ridge SPECIAL COUNCIL MEETING MINUTES March 12, 2019 The Minutes of the City Council Meeting held on March 12, 2019 at 12:14 p.m. in the Blaney Room, 1st Floor, Maple Ridge City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor K. Duncan Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef ABSENT Appointed Staff K. Swift, Acting Chief Administrative Officer F. Quinn, General Manager of Public Works and Development Services D. Boag, Acting General Manager of Parks, Recreation and Community Engagement L. Benson, Director of Corporate Administration Other staff as required C. Carter, Director of Planning B. Elliott, Manager of Community Planning Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca 1.0 CALL TO ORDER 2.0 APPROVAL OF THE AGENDA R/2019-142 It was moved and seconded That the agenda for the March 12, 2019 Special Council Meeting be approved as circulated. CARRIED 3.0 NOTICE OF CLOSED COUNCIL MEETING The meeting will be closed to the public pursuant to Section 90(1) of the Community Charter as the subject matter being considered relates to the following: Section 90(1)(e) Section 90(1)(a) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure might reasonably be expected to harm the interests of the municipality personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the mun ici pa I ity I l
Special Council Meeting Minutes March 12, 2019 Page 2 of 2 Any other matter that may be brought before the Council that meets the requirements for a meeting closed to the public pursuant to Section 90 (1) of the Community Charter or Freedom of Information and Protection of Privacy Act. 4.0 ADJOURNMENT-12:15 p.m. M. Morden, Mayor Certified Correct L. Benson, Corporate Officer
City of Maple Ridge SPECIAL COUNCIL MEETING MINUTES March 19, 2019 The Minutes of the City Council Meeting held on March 19, 2019 at 4:05 p.m. in the Blaney Room, 1st Floor, Maple Ridge City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor K. Duncan Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef ABSENT Appointed Staff K. Swift, Acting Chief Administrative Officer F. Quinn, General Manager of Public Works and Development Services D. Boag, Acting General Manager of Parks, Recreation and Community Engagement L. Benson, Director of Corporate Administration Other staff as required S. Cote-Rolvink, Chief Building Official M. Wetherill, Acting Director of Human Resources Jeff Locke, Stewart McDannold Stuart via GoToMeeting Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca 1.0 CALL TO ORDER 2.0 APPROVAL OF THE AGENDA R/2019-170 It was moved and seconded That the agenda for the March 12, 2019 Special Council Meeting be approved as circulated. CARRIED 3.0 NOTICE OF CLOSED COUNCIL MEETING The meeting will be closed to the public pursuant to Section 90(1) of the Community Charter as the subject matter being considered relates to the following: Section 90(1)(c) labour relations or employee negotiations Any other matter may be brought before the Council that meets the requirements for a meeting closed to the public pursuant to Section 90(1) of the Community Charter or Freedom of Information and Protection of Privacy Act.
Special Council Meeting Minutes March 19, 2019 Page 2 of 2 4.0 ADJOURNMENT-4:06 p.m. Certified Correct L. Benson, Corporate Officer M. Morden, Mayor
City of Maple Ridge SPECIAL COUNCIL MEETING MINUTES March 27, 2019 The Minutes of the City Council Meeting held on March 27, 2019 at 1:32 p.m. in the Blaney Room, 1st Floor, Maple Ridge City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor K. Duncan Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef Appointed Staff K. Swift, Acting Chief Administrative Officer F. Quinn, General Manager of Public Works and Development Services D. Boag, Acting General Manager of Parks, Recreation and Community Engagement L. Benson, Director of Corporate Administration Other staff as required C. Carter, Director of Planning Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca 1.0 CALL TO ORDER 2.0 APPROVAL OF THE AGENDA R/2019-196 It was moved and seconded That the agenda for the March 27, 2019 Special Council Meeting be approved as circulated. 3.0 NOTICE OF CLOSED COUNCIL MEETING R/2019-197 It was moved and seconded That the Council meeting immediately following this meeting be closed to the public pursuant to Section 90(1) of the Community Charter as the subject matter being considered relates to the following: Section 90(1}(e} the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure might reasonably be expected to harm the interests of the municipality
Special Council Meeting Agenda March 27, 2019 Page 2 of 2 Section 90(1)(g) litigation or potential litigation affecting the municipality Section 90(2)(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party Any other matter may be brought before the Council that meets the requirements for a meeting closed to the public pursuant to Section 90(1) and 90(2) of the Community Charter or Freedom of Information and Protection of Privacy Act. 4.0 ADJOURNMENT-1:33 p.m. M. Morden, Mayor Certified Correct L. Benson, Corporate Officer
l 402 Minutes of the Public Hearing I 402
CllY OF MAPLE RIDGE REPORT OF PUBLIC HEARING March 19, 2019 The Report of the Public Hearing held in the Council Chamber of City Hall, 11995 Haney Place, Maple Ridge, British Columbia on March 19, 2019 at 7:00 p.m. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor K. Duncan Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef Appointed Staff K. Swift, Acting Chief Administrative Officer F. Quinn, General Manager Public Works & Development Services L. Benson, Director of Corporate Administration Other staff as required D. Pollock, Municipal Engineer C. Carter, Director of Planning C. Goddard, Manager of Development and Environmental Services D. Hall, Planner 2, Development and Environmental Services A. Kopystynski, Planner 2, Development and Environmental Services W. Cooper, Planner 1, Development and Environmental Services Mayor Morden called the meeting to order at 7:03 p.m .. Councillor Duncan entered the meeting at 7:04 p.m. The Corporate Officer explained the procedure and rules of order of the Public Hearing and advised that the bylaws will be considered further at the next Council Meeting on April 9, 2019. The Mayor then called upon Planning Department staff to present the following items on the agenda: 1) 2017-184-RZ 23585 128 Avenue Lot 24 Section 28 Township 12 New Westminster District Plan 38973 Maple Ridge Official Community Plan Amending Bylaw No. 7530-2019 To re-designate a portion of the subject property from Estate Suburban Residential to Conservation and Forest and to add to Schedule "C" areas designated as Conservation and Forest. Maple Ridge Zone Amending Bylaw No. 7392-2017 A text amendment to the RS-2 (One Family Suburban Residential) zone with density bonus provisions. The current application is to create a 5 lot subdivision. D. Hall, Planner 2, Development and Environmental Services, gave a PowerPoint presentation including the following information: • Applicant Information
Report of Public Hearing March 19, 2019 Page 2 of 6 • Subject Map • Official Community Plan Context • Neighbourhood Plan Context • Site Characteristics • Development Proposal site specific text amendment to create 5 lot subdivision • Proposed Site Plan • Terms and Conditions The Mayor called three times for speakers. There being no comment, the Mayor declared this item dealt with. 2) 2013-087-RZ 23500 and 23550 Larch Avenue Lot 4 Section 28 Township 12 New Westminster District Plan 24142 Lot 38 Section 28 Township 12 New Westminster District Plan 40978 Maple Ridge Official Community Plan Amending Bylaw No. 7526-2018 To amend Schedule "A", Chapter 10.3, Part VI, A -Silver Valley Area Plan, Figure 2 -Land Use Plan, and Figure 3C -River Hamlet from Conservation and Neighbourhood Park to Medium/High Density Residential. To amend Schedule "A", Chapter 10.3, Part VI, A -Silver Valley Area Plan, Figure 4 -Trails / Open Space to remove from Conservation and to remove from Neighbourhood Park. To establish a defined boundary between the portion of the site to be developed and the portion proposed to be developed as Neighbourhood Park to the west. Maple Ridge Zone Amending Bylaw No. 7068-2014 To rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RM-1 (Townhouse Residential) and P-1 (Park and School). The current application is to allow future development of approximately 19 townhouses with 0.53 ha (1.3 acres) allocated for a future neighbourhood park and conservation lands. A. Kopystynski, Planner 2, Development and Environmental Services, gave a PowerPoint presentation including the following information: • Applicant Information • Subject Map • Official Community Plan Context • Neighbourhood Plan Context • Site Characteristics • Development Proposal • Proposed Site Plan • Site Cross Sections • Site Elevations • Parking revised to deal with units 1 and 2 tandem, 12 units side by side parking • Landscape Plan • Front/ Back Yard Elevations • Terms and Conditions I.
Report of Public Hearing March 19, 2019 Page 3 of 6 The Mayor called for speakers. Speaker #1 The speaker noted that his property has flooded twice while construction happens to the south and west of his property. He asked where the rain water would be going to from this development. The Architect in attendance noted that a sump pump would be located on Larch Road. The speaker questioned the status of Fern Crescent. Staff advised of a road right of way which is currently a horse trail and that there are no plans to extend road. As requested by Council, staff advised that every development has to go through the Rain Water Management Plan and that other developments will also require a Storm Water Management plan. The Mayor called a second and third time for speakers. There being no further comment, the Mayor declared this item dealt with. 3) 2017-461-RZ 11641 227 Street Lot 1 District Lot 401 Group 1 New Westminster District Plan BCP24521 Maple Ridge Official Community Plan Amending Bylaw No. 7525-2018 To amend Schedule "A", Chapter 10.4 Town Centre Area Plan, Schedule 1: Town Centre Area Land-Use Designation Map from Conservation to Low-Rise Apartment. To amend Schedule "C" by removing Conservation. To amend Schedule "A" Chapter 10.4 Town Centre Area plan, Section 3.3 Land Use Designations, subsection 3-22 Low Rise Apartment by adding text that a low rise apartment development be of a minimum of six (6) storeys for the subject property. To amend the Conservation Boundary and to amend the Low Rise Apartment land use designation to permit a 6 storey development. Maple Ridge Zone Amending Bylaw No. 7 401-2017 To rezone the subject property from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential). The current application is to permit the future construction of two residential apartment buildings with approximately 153 residential units. To accommodate the project, site specific changes to the RM-2 (Medium Density Residential) zone are required. They are as follows: 1) To increase the permitted net density from 1.8 to 2.0 FSR, and 2) To increase the building height from 15 metres (4 storeys) to 22 metres (6 storeys). W. Cooper, Planner 1, Development and Environmental Services gave a PowerPoint presentation including the following information: • Applicant Information • Subject Map • Official Community Plan Context • Neighbourhood Plan Context • Site Characteristics
Report of Public Hearing March 19, 2019 Page 4 of 6 • Development Proposal to construct two residential apartment buildings with approximately 153 residential units • File History • Zoning Site Specific • Site Plan • Perspective Vignettes • Landscape Plan • Proposed Public Access • Proposed Variances • Terms and Conditions The Mayor called for speakers. The Corporate Officer advised that there were 218 letters sent out and that 4 written responses were received expressing various concerns. Speakers #1 The speaker spoke against the proposed bylaw noting that the payment in lieu of rental units is far below that received in other municipalities. The speaker advised that neighbours had originally supported the development as it would have assisted with the affordable housing crisis in Maple Ridge. The speaker asked what the final number of storeys was going to be and why neighbours were being asked to give up their views when the developer was not having to give up the rental units. Speaker#2 The speaker spoke against the proposed development siting the lack of a clear understanding of the total number of storey's proposed, the lack of parking and transportation in the area, and the change to the character of the area. Staff advised of the process the application will go through in response to the concerns raised. Speaker#3 The speaker raised concerns with the lack of housing for those in Maple Ridge who don't have privileges we all have. The speaker noted the need for a rental housing component in all developments and encouraged council to take the concerns of the voter's into consideration. Speaker#4 The speaker supports high density housing in Maple Ridge but spoke against the cash in lieu settlement offered to the developer. The speaker suggested that Council would not be able to build affordable housing with the cash in lieu payment. The speaker raised concerns with the development process for this application noting that consultation with the neighbourhood originally showed 4 storeys and expressed concern with the change in storeys and rental housing until the project received 2nd reading. The speaker noted that the compensation for the density bonus and cash in lieu of rental housing was not adequate. Speaker#5 The speaker opposed the development noting the increase in storeys and loss of green space. The speaker raised concerns with the cash in lieu paid for the elimination of the rental housing originally proposed. The Mayor called for speakers a second and third time.
Report of Public Hearing March 19, 2019 Page 5 of 6 Speaker#1 The speaker advised that the development on the site has already started and that the earth piled up is an eyesore and that water running through the site is running into conservation areas. Speaker#6 The speaker inquired as to whether the building was going to be wood frame or concrete and what the provincial building code allowed. Speaker#7 The speaker raised concerns with Council building purpose built rental housing in one area of the city versus incorporating rental units in every development and expressed concern that this approach may result in another Northumberland situation. The speaker suggested intermixing affordable housing into all future developments. The speaker noted concern with the cash in lieu proposed for this application noting the need for rental housing. The architect for the application, Mr. Wayne Bissky of Bissky Architecture provided the following information in response to the concerns raised: • Rezoning and the Development Permit happen concurrently; • The building was never 4 storeys, the same drawings presented tonight were presented at the neighbouhood meeting; • The building will be comprised of a steel frame; • The number of parking stalls would be 1.72 per unit which is in excess of the bylaw requirement; • Fire access would be provided in accordance with the bylaw and fire department consultation and approval; and, • Affordable housing is needed in Maple Ridge and that bylaws have not been amended to keep up with the demand Speaker#8 The speaker requested clarification relative to the 4 storeys presented and noted agreement with other speakers for the need to have mixed housing in all developments. Mr. Ron Davis of Concordia Homes, the developer for the site, spoke to the difficulty to build affordable rental units. He advised that the intent is for his family to rent out suites as part of the family portfolio. He advised that the steel and concrete building design will be similar to that of Emerald Manor which is largely fire proof. He advised that the building will be fully sprinkled, it will include green features, outsulation versus insulation, and heat pumps which will result in a very attractive building for purchase to rent investors. Speaker#9 The speaker advised that future generations will not be able to afford homes and suggested affordable housing is needed for both the young and elderly. The speaker expressed concerns with the cash in lieu proposed for not delivering the rental housing component. The Mayor called a final time for speakers. Speaker#10 The speaker raised the need for affordable housing and suggested that the city look at the model in Vienna. The speaker urged council not to forgo the rental units originally proposed.
Report of Public Hearing March 19, 2019 Page 6 of 6 Speaker #11 The speaker raised concerns that the cash in lieu payments will not allow the city to build affordable integrated housing without ghetto's being created and the need to address density bonus processes. The Mayor called again for speakers. Having given all those persons whose interests were deemed affected by the matters contained herein a chance to be heard, the Mayor adjourned the Public Hearing at 7:15 p.m. M. Morden, Mayor Certified Correct L. Benson, Corporate Officer
700 ITEMS ON CONSENT 700
701.1 Development Agreements Committee 701.1
March 19, 2019 Mayor's Office CIRCULATED TO: Michael Morden, Mayor Chair CITY OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE Kelly Swift, Acting Chief Administrative Officer Member Catherine Schmidt, Recording Secretary 1. 2017-078-RZ LEGAL: LOCATION: OWNER: Lot 50 Except: Part Dedicated Road on Plan BCP14057 Block 5 District Lot 398 Group 1 New Westminster District Plan 155 22368 North Avenue Ridge Meadows Community Living Foundation REQUIRED AGREEMENTS: Housing Agreement Covenant Stormwater Management Covenant Rezoning Servicing Agreement THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO 2017-078-RZ. 2. 18-122838 BG LEGAL: LOCATION: OWNER: CARRIED Lot 1 Section 22 Township 12 New Westminster District Plan EPP72767 24005 127B Avenue Harry and Valerie Vieira, Michael and Jenelle Bevan REQUIRED AGREEMENTS: Secondary Suite Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 18-122838 BG. CARRIED
Development Agreements Committee March 19, 2019 3. 19-100587 BG LEGAL: LOCATION: OWNER: Lot 14 Section 28 Township 12 New Westminster District Plan EPP60509 13029 237 A Street Tosheena and Todd Born REQUIRED AGREEMENTS: Temporary Residential Use Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 19-100587 BG. 4. 17-117277 BG LEGAL: LOCATION: OWNER: CARRIED Lot 253 District Lot 247 Group 1 New Westminster District Plan 35929 11737 Holly Street Devan and Ian Bailey REQUIRED AGREEMENTS: Temporary Residential Use Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 17-117277 BG. 5. 18-114707 BG LEGAL: LOCATION: OWNER: CARRIED Lot 12 Section 10 Township 12 New Westminster District Plan EPP70566 11127 241A Street 1163192 B.C. Ltd. (Vijay Chauhan) REQUIRED AGREEMENTS: Secondary Suite Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN ANP SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 18-114707 BG. CARRIED Page 2 of 3
Development Agreements Committee March 19, 2019 6. 18-114718 BG LEGAL: LOCATION: OWNER: Lot 11 Section 10 Township 12 New Westminster District Plan EPP70566 11133 241A Street 1093880 B.C. Ltd. (Vijay Chouhan) REQUIRED AGREEMENTS: Secondary Suite Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 18-114718 BG. CARRIED 7. 17-121157 BG LEGAL: LOCATION: OWNER: The South Half of Lot 9 Section 2 Township 12 New Westminster District Plan 1208 10137 256 Street Ibrahim and Thoral Hammoud REQUIRED AGREEMENTS: Detached Garden Suite Covenant Detached Garden Suite Parking Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO 17-121157 BG. 8. 19-100810 BG LEGAL: LOCATION: OWNER: CARRIED Lot 3 Section 15 Township 12 New Westminster District Plan EPP61216 11353 242A Street City of Maple Ridge REQUIRED AGREEMENTS: Release of Covenant (CA6523330) THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 19-100810 BG. Micha Chair CARRIED hief Administrative Officer Page 3 of 3
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March 20, 2019 Mayor's Office CIRCULATED TO: Michael Morden, Mayor Chair CITY OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE Kelly Swift, Acting Chief Administrative Officer Member Catherine Schmidt, Recording Secretary 1. 14 -113661 BG LEGAL: LOCATION: OWNER: Lot 36 District Lot 404 Group 1 New Westminster District Plan BCP29907 23385 Griffen Road Bradley and Lori Gibson REQUIRED AGREEMENTS: Storm Water Pump Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 14 -113661 BG. CARRIED hief Administrative Officer
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March 26, 2019 Mayor's Office CIRCULATED TO: Michael Morden, Mayor Chair CITY OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE Kelly Swift, Acting Chief Administrative Officer Member Catherine Schmidt, Recording Secretary 1. 2016-052-RZ LEGAL: LOCATION: OWNER: Lot 44 District Lot 399 Group 1 New Westminster District Plan 41066 22260 122 Avenue Viam Holdings Ltd. REQUIRED AGREEMENTS: Release of Covenant (CA6222994) THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 2016-052-RZ. CARRIED Chief Administrative Officer
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April 2, 2019 Mayor's Office CIRCULATED TO: Michael Morden, Mayor Chair CITY OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE Kelly Swift, Acting Chief Administrative Officer Member Catherine Schmidt, Recording Secretary 1. 5245-20-8481 LEGAL: LOCATION: OWNER: Lot 2 District Lot 399 New Westminster District Plan 1112 and: Lot 1 District Lot 399 Block 2 New Westminster District Plan 14543 22359 Dewdney Trunk Road and 22351 Dewdney Trunk Road 487559 B.C. Ltd. (Bruce Johnston) REQUIRED AGREEMENTS: Building Development Agreement THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 5245-20-8481. 2. 18-112219 BG LEGAL: LOCATION: OWNER: CARRIED Lot 1 Section 28 Township 12 New Westminster District Plan EPP84321 13263 236 Street 1052160 B.C. Ltd. (Kirpa Garcha) REQUIRED AGREEMENTS: Sanitary Sump Pump Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 18-112219 BG. CARRIED
Development Agreements Committee April 2, 2019 3. 2018-122-SD LEGAL: LOCATION: OWNER: Lot 1 and 2, both of: District Lot 6881 Group 1 New Westminster District Plan EPP89118 12419 Garibaldi Street William and Andria Harmon and Andria REQUIRED AGREEMENTS: Septic Field Covenant Wildfire Protection Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO 2018-122-SD. 4. 5245-20-2013-029 LEGAL: LOCATION: OWNER: CARRIED Lot 13 District Lot 399 Group 1 New Westminster District Plan 8813 22295 122 Avenue Shafique Rashid REQUIRED AGREEMENTS: Statutory Right of Way (Sanitary Sewer) THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 5245-20-2013-029. CARRIED Page 2 of 3 1\
Development Agreements Committee April 2, 2019 5. 18-122927 BG: 18-121024 BG: 18-121621 BG: 18-125453 BG: 18-125009 BG LEGAL: LOCATION: OWNER: Lots 20, 23 and 32 all of: Section 22 Township 12 New Westminster District Plan EPP72767 (Secondary Suite Covenants) Lots 9 and 11, both of: Section 22 Township 12 New Westminster District Plan EPP72767 (Temporary Residential Use Covenants) 24096 127 A Avenue, 24062 127 A Avenue, 24063 Fern Crescent Secondary Suite Covenants 24076 127B Avenue, 24090 127B Avenue Temporary Residential Use Covenants CIPE Homes Inc. (Chris Nieman) REQUIRED AGREEMENTS: Secondary Suite Covenants Temporary Residential Use Covenants THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO 18-122927 BG; 18-121024 BG; 18-121621 BG; 18-125453 BG; and 18-125009 BG. CARRIED hief Administrative Officer Page 3 of 3
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April 4, 2019 Mayor's Office CIRCULATED TO: Michael Morden, Mayor Chair CllY OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITIEE Kelly Swift, Acting Chief Administrative Officer Member Catherine Schmidt, Recording Secretary 1. 18-124808 BG LEGAL: LOCATION: OWNER: Lot 19 Section 25 Township 12 New Westminster District Plan BCP42202 12890 Katonien Street 1115598 B.C. Ltd. (Vi Thuy Tran) REQUIRED AGREEMENTS: Storm Water Management Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 18-124808 BG. 2. 18-112627 BG LEGAL: LOCATION: OWNER: CARRIED Lot 286 District Lot 242 Group 1 New Westminster District Plan 53420 21097 Glenwood Avenue Jagwinder Hayer and Karmjit Gill REQUIRED AGREEMENTS: Secondary Suite Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 18-112627 BG. CARRIED I
Development Agreements Committee April 4, 2019 3. 18-123643 BG LEGAL: LOCATION: OWNER: Lot 18 Section 32 Township 12 New Westminster District Plan BCP18307 13879 229 Lane Gail Chen and Shane Donald REQUIRED AGREEMENTS: Temporary Residential Use Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 18-123643 BG. CARRIED Page 2 of 2
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701.2 Minutes of Meetings of Committees and Commissions of Council 701.2
MAPLE RIDGE ------British Columbia City of Maple Ridge ADVISORY DESIGN PANEL The Minutes of the Regular Meeting of the Maple Ridge Advisory Design Panel held in the Blaney Room at Maple Ridge Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia, on Wednesday, January 16, 2019 at 4:08 pm. PANEL MEMBERS PRESENT Meredith Mitchell, Narjes Miri Shida Neshat-Behzadi Stephen Heller, Vice Chair Steven Bartok, Chair ABSENT STAFF MEMBERS PRESENT Adrian Kopystynski Amanda Allen Landscape Architect Architect Architect Landscape Architect Architect Staff Liaison, Planner Committee Clerk Note: Stephen Heller chaired the meeting as the presiding member. 1. CALL TO ORDER 2. APPROVAL OF THE AGENDA R/2019-001 It was moved and seconded That the agenda for the January 16, 2019 Advisory Design Panel meeting be amended to add Item 4.4 2014-069-RZ and that the agenda as amended be approved. CARRIED 3. ADOPTION OF MINUTES R/2019-002 It was moved and seconded That the minutes of the Maple Ridge Advisory Design Panel meeting dated November 21, 2018 be adopted. CARRIED
Advisory Design Panel Agenda January 16, 2019 Page 2 of 7 4. NEW AND UNFINISHED BUSINESS 4.1. Introduction to the Maple Ridge Advisory Design Panel The staff liaison provided new members with an information manual and update pages for the other members, followed by a PowerPoint presentation on the Advisory Design Panel bylaw, the mandate of Panel, the conduct and procedures of meetings and the Form and Character Guidelines contained in the OCP. The staff liaison reviewed the Advisory Design Panel submission forms and information on the City website relating to the Advisory Design Panel, the OCP and the Zoning bylaw. 4.2. 2019 Chair and Vice Chair Elections The staff liaison opened the floor to nominations for a Chair. R/2019-003 It was moved and seconded That Steven Bartok be elected Chair of the Advisory Design Panel for 2019. CARRIED The Staff Liaison opened the floor to nominations for a Vice Chair. R/2019-004 It was moved and seconded That Stephen Heller be elected Vice Chair of the Advisory Design Panel for 2019. CARRIED Note: Steven Bartok assumed the Chair. 4.3. Requirements for Landscape Buffers/ Designations for Greenbelts The staff liaison provided a summary of the discussion from the November 21, 2018 meeting. Staff and panel members will gather documents and information on landscape buffers and greenbelts utilized in other municipalities. Staff will send an email outlining the request. Information shared will be reviewed at a future meeting. Note: Meredith Mitchell excused herself from the meeting at 4:4 7pm due to conflict of interest as she is consulting on File No. 2014-069-RZ. 4.4. 2014-069-RZ The staff liaison spoke to the resubmission from the architect and landscape architect project team. Staff sought comments from the Architectural Institute of British Columbia on the matter and shared information received from the AIBC. Note: Meredith Mitchell returned to the meeting at 4:53 pm.
Advisory Design Panel Agenda January 16, 2019 Page 3 of 7 5. PROJECTS 5.1. Development Permit No: Applicant: Project Architect: Project Landscape Architect: Proposal: Location: File Manager: 2017-035-DP Kevin Bennett Larry Podhora Shan Tennyson 5 storey, 64 unit, RM-2 rental apartment building 11775 and 11781 Burnett Street Chee Chan The Staff liaison provided an overview of the five storey rental apartment development. The project team gave a presentation of the project plans. R/2019-005 It was moved and seconded That File No. 2017-035-DP be supported and the following concerns be addressed as the design develops and submitted to Planning staff for follow-up: Landscape Comments: 1. Ground-level safely, security and privacy improvements: Along Burnett Street • Consider reviewing the landscape and privacy conflict at ground floor units. • Consider relocating bike racks to alternative location to reduce privacy conflict and, improve pedestrian circulation and safety. • Consider paving patterns to highlight and make the main entrance more identifiable for pedestrians. Other areas of site • Consider providing additional programming and multi-use seating for multi-age groups in the outdoor amenity space. • Review the privacy for the unit next to the indoor amenity room. 2. Landscaping enhancements at property lines: • Enhance landscape on the North property line against the walkway and clarify the slope and grading against the proposed wall to insure drainage is retain within property. • Consider enhancing or increasing the landscape on the South property line, including potentially replacing the sod lawn against the underground parking lot with a planting bed. 3. Pedestrian considerations and improved safety of private and public walkways: • Review the placement of site furnishing to ensure there is adequate circulation and weather protection provided. • Coordinate the patio screens and site furnishings between disciplines. • Provide a mid block connection to the public walkway from podium level on North side. • Provide patio access to the podium level walkway to enhance circulation. 4. Coordination • Consider reviewing the landscape walls on the podium to ensure they allow for adequate soil depth {minimum of 1 metre) for trees on slab. • Consider an alternative material for the trellis rather than the painted rebars. • Integrate accent colours between the architectural and landscaping features. r. r r
Advisory Design Panel Agenda January 16, 2019 Page 4 of 7 5.2. Architectural Comments: 1. Pedestrian environment and safety • Redesign the entry to incorporate CPTED, bike parking, appropriate access, lighting, and prominence of lobby. • Improve weather protection on upper level patios. 2. Form and character enhancement • Provide additional accent colours to brighten the palette. • Show consistency in representation of all window framing through colour and position. • Review and ensure all material returns on all elevations are consistent. • Indicate projection of the elevator shaft in elevations. 3. Layout and overlook considerations • Confirm usability of the south east corner units respecting the balcony entrance door and dimension of the space. • Relocate the garbage and recycling room to a more central and convenient location. • Consider improvement to the concrete finish of the ramp as it is highly exposed (overlook). Development Permit No: Applicant: Project Architect: Project Landscape Architect: Proposal: Location: File Manager: 2017-489-DP Wayne Venables, Krahn Engineering Larry Podhora Shan Tennyson 5 storey, 54 unit RM-2 apartment building 11903 and 11917 Burnett Street Chee Chan CARRIED The staff liaison provided an overview of the five storey, 54 unit strata apartment project. The project team gave a presentation of the project application and plans. There was discussion on CPTED issues around the stepping stones and Panel members noted an interest in a potential RCMP assessment of the topic respecting safety and security. R/2019-006 It was moved and seconded The File No. 2017-489-DP be supported and the following concerns be addressed as the design develops and submitted to Planning staff for follow-up: Landscape Comments: 1. Improving the pedestrian environment, safety and privacy: • Consider improving design and functionality of amenity space on ground floor for both CPTED (in part due to dead end pedestrian path) and usability of space to improve visibility and circulation. • Confirm that surface parking stalls have adequate maneuvering space without conflicting with the ramp. • Incorporate a path to the north of ramp area. • Provide a water source and tool storage near community garden plots. • Where benches are adjacent to guardrails, ensure railing height is code compliant. • Coordinate the openings to the private patios with architecture.
Advisory Design Panel Agenda January 16, 2019 Page 5 of 7 5.3. 2. Landscaping enhancements • Check for adequate soil depth in all planters. • Consider incorporating additional planting to wildflower seed mix area in rooftop area. • If stepping stones are required, consider replacing trees with columnar solid hedge. Architectural Comments: 1. Form and Character enhancement and additional details. • Reconsider proportions of stone relative to street scale. • Review and ensure all material returns on all elevations are consistent. • Consider softening the entryway soffit material and improve lighting. • Review the proportions on all exterior box frames. • Be consistent in materials for patio guardrails. 2. Pedestrian environment and safety • Reconfigure the ground level visitor parking and circulation to soften the entry. • Provide a curb and elevation change between parking stalls and pedestrian walkway to better protect pedestrian at the entry; provide a curb letdown for more convenient access to the accessible stall. 3. Coordination of plans • Coordinate between architect and landscape architect disciplines and their depiction in plans ie: landscape furniture. Development Permit No: Applicant: Project Architect: Project Landscape Architect: Proposal: Location: File Manager: 2017-573-DP Sunnyville Project 223rd Ltd. , Inspired Architecture PMG Landscape Architects Ltd. RM-2 low rise apartment 11575 and 11587 223 Street at 22300 River Road Adam Rieu CARRIED The staff liaison provided an overview of the five storey, low rise apartment project. The project team gave a presentation of the project applications and plans. There was discussion on how the project lends to the historic nature of the area, the design guidelines and the iconic nature of the site welcoming people to Maple Ridge. R/2019-007 It was moved and seconded That the following concerns be addressed regarding File No. 2017-573-DP and digital versions of revised drawings & memo be submitted to Planning staff; and further that Planning staff forward this on to the Advisory Design Panel for comment: Greater attention is needed from both the landscaping and architectural perspective in achieving the OCP Key Guideline Concepts of the Port Haney and Waterfront Area, for this high profile and iconic Port Haney site, adjacent to the historical village, the Fraser River and commuter transportation hub, including these:
Advisory Design Panel Agenda January 16, 2019 Page 6 of 7 Landscape Comments: 1. Pedestrian environment, urban design and safety enhancements • Redesign the corner and River Road frontage to create a stepped accessible pedestrian feature that reduces the impact of the stepped retaining wall and allows for introduction of public art and seating complementary to the public area of the West Coast Express station. • Explore a relaxation in the wall heights/planters restriction facing River Road to allow for at grade programming including lighting, public art, and seating; higher retaining walls in location may be supportable as a means of improving the pedestrian environment and CPTED concerns. • A CPTED report would be desirable to ensure corner is suitably designed. • Add locking gate at bottom of walkway and provide lighting, possibly motion sensor activated. • Provide a curb bump out at the Right In to the parkade entry. • Check width of sidewalk to eliminate pinch points. 2. Enhancing pedestrian environment, amenities and capitalize on views • Consider incorporating the one bedroom unit north of the interior amenity space into an outdoor amenity space and including programming for all age use • Design and program the roof top area. • Provide a gate to the patio of the 2 bedroom unit on the West side. 3. Integrate the landscape design with stormwater management strategy consistent with the escarpment policy. Architectural Comments: 1. River Road Street front and corner significance • Given the strategic location of this site, incorporate suitable elements for public art or similar features that help to achieve the Key Guideline Concepts of the Port Haney and Waterfront precinct. • Place a public art piece fronting River Road that connects the location with the Fraser River, and history of the Port Haney area. 2. Form and Character enhancement and additional details • Be consistent in accent colours in all elevations. • Provide more prominent building corner designs. • Redesign blank walls at corners. • Provide updated entry design ie: between trellis entry and butterfly roof. • Ensure material shown on material board and on architectural plans are consistent. • Provide a longitudinal section through building at the location of the detention tank including the retaining walls. • Be consistent in projections of roofs and patios, including soffit widths. • Remove roof pilasters that overhang the soffit. • Be consistent in projections of roofs and patios, including soffit widths. • Remove roof pilasters that overhang the soffit. • Provide a longitudinal section through building at the location of the detention tank including the retaining walls. 3. Sustainability and related matters • Consider offering some adaptable units. • Consider offering sustainable features in the building design and implementation. • Consider providing Electrical Vehicle Charging stations. CARRIED
Advisory Design Panel Agenda January 16, 2019 Page 7 of 7 6. CORRESPONDENCE -Nil 7. QUESTION PERIOD -Nil 8. ADJOURNMENT -9:37 pm. "Original signed by S. Bartok" S. Bartok, Chair /aa
City of Maple Ridge AGRICULTURAL ADVISORY COMMITTEE MEETING MINUTES The Minutes of the Regular Meeting of the Agricultural Advisory Committee, held in the Blaney Room, at Maple Ridge Municipal Hall on February 28, 2019 at 7:05 pm. COMMITTEE MEMBERS PRESENT Councillor Ryan Svendsen Bill Hardy, Chair Andrew Pozsar Candace Gordon Carla Schiller Chris Zabek Ian Brooks Pascale Shaw Ryan Murphy STAFF MEMBERS PRESENT Amanda Grochowich Amanda Allen ABSENT Councillor Gordy Robson Al Kozak, Vice Chair Lorraine Bates Josef Hans Lara City of Maple Ridge Member at Large Member at Large Haney Farmers Market Society Agricultural Sector Regional Agrologist, Ministry of Agriculture Member at Large Agricultural Sector Agricultural Sector Staff Liaison/ Planning Department Committee Clerk City of Maple Ridge Agricultural Sector Agricultural Fair Board Economic Development Committee Representative Note: Councillor Robson was not in attendance 1. CALL TO ORDER 2. APPROVAL OF THE AGENDA R/2019-011 It was moved and seconded That the February 28, 2019 Agricultural Advisory Committee agenda be approved as circulated. CARRIED 3. ADOPTION OF THE MINUTES R/2019-012 It was moved and seconded That the minutes of the Maple Ridge Agricultural Advisory Committee meeting dated January 24, 2019 be adopted. CARRIED 4. DELEGATIONS-Nil
Agricultural Advisory Committee Minutes February 28, 2019 Page 2 of 4 5. QUESTION PERIOD -Nil 6. NEW AND UNFINISHED BUSINESS 6.1. Metro Vancouver MC Request for Representative There was discussion on the invitation to nominate a member to the Metro Vancouver Agricultural Advisory Committee. R/2019-013 It was moved and seconded That the Maple Ridge Agricultural Advisory Committee select Pascale Shaw (alternate: Carla Schiller) as the nominee to participate on the Metro Vancouver Regional District's (Metro Vancouver) Agricultural Advisory Committee for the term starting in 2019. CARRIED 6.2. Incorporation of Agriculture on City of Maple Ridge Website There was discussion on how to highlight agriculture on the City of Maple Ridge website. The staff liaison reviewed the existing Agricultural Advisory Committee webpages and responded to questions from members. Members will review webpages and consider the incorporation of a new subpage dedicated to educational events. 6.3. Prioritization of Agricultural Plan Action Items The Chair reviewed the prioritization of agricultural plan action items. Explore the viability of developing an Agricultural Land Trust in the region. The Chair will research existing models and bring collated information and recommendations to the committee. Members suggested sourcing information from the Whonnock Community Association and FarmFolk CityFolk. Explore economic development opportunities for local agricultural producers. Work to continue on building community capacity and identifying local champions for a Food Hub. Explore inviting delegations to speak to economic opportunities for local agricultural producers. Further develop educational opportunities for farmers. land-owners and the general community. Booth in a Box concept was developed where agricultural materials could travel to different events throughout the community. Possible promotional ideas include: • map that identifies which farms are producing local food; • map that identifies what type of crop would grow well in the different areas of the city; • a matching program to connect local farmers with interested individuals looking to farm; • community garden tool kit; • solicit interest from people in starting a community garden and plot on map to identify if any groupings form in areas within the community.
Agricultural Advisory Committee Minutes February 28, 2019 Page 3 of 4 The Chair, Pascale Shaw, Candace Gordon, and Ryan Murphy will work with the Education subcommittee to further develop the concept and consider the opportunity of connecting True North Fraser branding into the model. Intergenerational and community gardens were discussed. There is potential interest in advocating for the development of another garden or supporting existing gardens through marketing, volunteer hours, and locating a garden coordinator/champion to ensure garden longevity. There was discussion on including links on the Agricultural Advisory Committee webpage to the Ministry of Agriculture's AgriService BC Webinars and Upcoming Workshops. 7. SUBCOMMITTEE REPORTS 7.1. Education Let's Get Farming is scheduled for April 4, 2019 in the Council Chambers. The staff liaison shared information from Al Kozak on the next steps and targeted invitations. The poster will be updated to clarify that any interested parties are welcome to the event. 7 .2. Backyard Hens The staff liaison provided a summary of work currently underway in developing an options report to present to Council. 7 .3. Food Distribution Ian Brooks and the staff liaison reported on steps the subcommittee is taking to flush out community partners or individual champions for a food hub program. A Vancouver Farmers Markets -VFM Direct delegation is tentatively scheduled to present at the next Committee meeting. 8. CORRESPONDENCE 8.1. Upcoming Events April 2, 2019 8:00 am -5:00 pm April 4, 2019 7:00 pm April 13, 2019 10:00 am -2:00 pm Innovation in Emerging Cities The ACT Arts Centre Organizer: City of Maple Ridge Let's Get Farming Maple Ridge City Hall, Council Chambers Organizer: Agricultural Advisory Committee Earth Day Memorial Peace Park, Bandstand (11900 224 Street) Organizer: Ridge Meadows Recycling Society
Agricultural Advisory Committee Minutes February 28, 2019 Page 4 of 4 9. ROUNDTABLE Members reported out on relevant local agricultural topics and activities. An invitation to the Ministry of Agriculture 2019 AAC Workshop on March 13, 2019 was extended to members. 10. ADJOURNMENT -8:58 pm. "Original signed by Bill Hardy" Bill Hardy, Chair /aa
MAPLE RIDGE/PIIT MEADOWS MUNICIPAL ADVISORY COMMIITEE ON ACCESSIBILITY AND INCLUSIVENESS The Minutes of the Regular Meeting of the Maple Ridge/Pitt Meadows Municipal Advisory Committee on Accessibility and Inclusiveness, held in the Blaney Room at the Maple Ridge City Hall on September 20, 2018 at 4:04 pm COMMITTEE MEMBERS PRESENT Councillor Craig Speirs Councillor Bruce Bell Gillian Small, Vice Chair Brad Dinwoodie Kim McLennan Maria Kovacs Mike Murray Roberta O'Brien Rysa Kronebusch STAFF PRESENT Petra Frederick Jackie Senchyna Ryan Slevin Amanda Allen ABSENT Kristina Morrison, Chair Greg Turnbull Council Liaison, City of Maple Ridge Council Liaison, City of Pitt Meadows Ridge Meadows Association for Community Living Member at Large, Pitt Meadows Fraser Health Member at Large, Maple Ridge School Trustee, School District No. 42 Local Immigration Partnership, Family Education and Support Centre Member at Large, Maple Ridge Recreation Coordinator Staff Liaison, City of Maple Ridge Recreation Program Services Coordinator Staff Liaison, City of Pitt Meadows Business Operations Coordinator Staff Liaison, City of Pitt Meadows Committee Clerk Member at Large, Maple Ridge Member at Large, Maple Ridge Note: Kristina Morrison was not in attendance. Councillor Speirs chaired the meeting as Acting Chair. Note: Maria Kovacs participated via GoToMeeting. 1. CALL TO ORDER 2. APPROVAL OF THE AGENDA R/2018-012 It was moved and seconded That the agenda for the September 20, 2018 Maple Ridge Pitt Meadows Municipal Advisory Committee on Accessibility and Inclusiveness be amended by combining the delegation presentations, and that the agenda as amended be approved. CARRIED
Municipal Advisory Committee on Accessibility and Inclusiveness Minutes September 20, 2018 Page 2 of 4 3. ADOPTION OF MINUTES R/2018-013 It was moved and seconded That the minutes of the Maple Ridge Pitt Meadows Municipal Advisory Committee on Accessibility and Inclusiveness dated March 15, 2018 be adopted. Note: Gillian Small joined the meeting at 4:05 pm. Note: Ryan Slevin joined the meeting at 4:09 pm. 4. DELEGATION 4.1. Dementia Friendly Communities and Age Friendly Initiative Subcommittee CARRIED • Heather Treleaven, Coordinator, Maple Ridge Pitt Meadows and Katzie Senior Network • Myrna Norman, Seniors Network Member Ms. Treleaven gave a presentation on the designation of Maple Ridge and Pitt Meadows as age friendly communities. Myrna Norman shared her experiences and spoke to the focus and mission of the Alzheimer's Society. Ms. Treleaven reviewed the methods to build and become a dementia-friendly community and highlighted upcoming projects. Kim McLennan, Ms. Norman and Ms. Treleaven answered questions from the Committee around dementia programs and wayfinding in the community. Note: Roberta O'Brien joined the meeting at 4:15 pm. 5. NEW AND UNFINISHED BUSINESS 5.1. 2019 Access Awareness Week -Planning for the event and Awards evening P. Frederick, Staff liaison led a review of the venue and guest speaker of the 2018 Access Awareness Week. Discussion on the 2019 Access Awareness Week included increasing promotion on social media and on engaging a videographer to gather local experiences and stories to share and inspire the community on what is possible. It was suggested that the video be introduced at the 2019 Awards and then shared and promoted on line through the websites of each City. 5.2. Business Planning 2019 P. Frederick, Staff liaison, outlined the work plan for the Committee and noted that 2018 objective of redesigning the annual MACAI Awards has been met and that work continues on strategies from the Age-Friendly Implementation Plan. There was discussion on completion of the promotional piece in the 2018 Business Plan and the Staff liaison will invite the City of Maple Ridge Communication Department to discuss how they can assist the committee in raising MACAl's profile in the community. There was discussion on MACAI attending more r r
Municipal Advisory Committee on Accessibility and Inclusiveness Minutes September 20, 2018 Page 3 of 4 community events, working with the Parks Recreation and Culture Department to review financial accessibility policies and to raise the level of the 2019 MACAI Awards. R/2018-014 It was moved and seconded That the Maple Ridge Pitt Meadows Municipal Advisory Committee on Accessibility and Inclusiveness 1. continue with the annual MACAI awards with an increased presence with one or two more events during the Access Awareness Week; 2. continue with the implementation of two or three Age-Friendly Initiatives; 3. create promotional materials in concert with Communication Departments in both cities; 4. Maple Ridge specific: complete the audit of public parks and facilities of the downtown core; 5. review of financial accessibility policies in both communities; and approve the work Plan 2019-2023 as amended. CARRIED 5.3. Accessible Parking in Downtown Core P. Frederick, Staff liaison, spoke to the work conducted and presented by Patrick Hughes and the subsequent MACAI resolution for staff to investigate possible solutions to the identified parking issues in the community. The Staff liaison reported on concerns identified by Engineering and Bylaws with extending the one hour parking and enquired if there is still interest in pursuing the matter. Rysa Kronebusch volunteered to work with the Staff liaison on the matter. 6. SUBCOMMITTEE UPDATES 6.1. MACAI Awards -Review of the 2018 Awards evening-Nil 6.2. Age Friendly Initiative -Review of the Implementation Strategy-Nil 6.3. UBCM 'Accessible Senior Transportation' P. Frederick, Staff liaison, provided an updated on the Langley Co-op and advised that the subcommittee continues to explore a Maple Ridge model and will be looking at the insurance piece of senior's transportation. 7. STAFF LIAISON UPDATES 7.1. City of Pitt Meadows Staff Liaison Transition Ryan Slevin advised that it will be his last meeting and thanked members. Mr. Slevin introduced Jackie Senchyna who will be taking on the role as Staff liaison for the City of Pitt Meadows. 8. QUESTION PERIOD-Nil 9. CORRESPONDENCE -Nil
Municipal Advisory Committee on Accessibility and Inclusiveness Minutes September 20, 2018 Page 4 of 4 10. ROUNDTABLE Councillor Speirs advised of flooding at the Ridge Meadows Child Development Centre. The Centre is able to continue providing services and programs as they have found other temporary locations within the community to operate from. Councillor Speirs spoke to the flooding at Anita's Place and the quick response by staff. Councillor Bell shared his enjoyment working with MACAI and thanked members for their dedication. Roberta O'Brien advised that Maple Ridge Pitt Meadows Katzie Local Immigration Partnership is hosting a training event for traditional and non-traditional stakeholders at the Maple Ridge Public Library on October 3, 2018 at 10:00 am and invited members to register and attend. Jackie Senchyna reported on the increase in special needs supported care and that the City of Pitt Meadows has partnered with Ridge Meadows Association for Community Living to support children through the summer and school year. The two SciFit machines at the Pitt Meadows Fitness Centre have been well received. Ms. Senchyna advised that a review of the Recreation Master Plan is scheduled for 2019. Ryan Slevin reported that the spray park was renovated over the summer to improve accessibility and that the Pitt Meadows Arena is working on installing a second ramp to view the playing area. Mr. Slevin thanked Councillor Bell for the decade he has dedicated to championing accessibility. Gillian Small reported on the decrease of referrals and resources for teenagers graduating and transitioning into post-secondary life. Maria Kovacs reported on an article regarding a Pitt Meadows bus stop on Lougheed Highway. Petra Frederick advised of the Community Living BBQ hosted at the Greg Moore Youth Centre on October 3, 2018 to celebrate individuals with disabilities in the community. Ms. Frederick thanked members for their volunteer work in the community and around the MACAI table. Brad Dinwoodie advised he is running for Council in Pitt Meadows. Kim McLennan shared updates from the Age Friendly Initiative subcommittee and the walkability study conducted in the downtown core. Mike Murray reported on the increased graduation rates for special education students and Indigenous students. Mr. Murray spoke to creating schools that are inviting, caring and safe for all students. Rysa Kronebusch shared reasons for joining the committee and advised she is running for Council in Maple Ridge. 11. ADJOURNMENT -5:36 pm. "Original signed by K. Morrison" Councillor Craig Speirs, Acting Chair /aa
702 Reports 702
City of Maple Ridge TO: FROM: His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer MEETING DATE: FILE NO: MEETING: SUBJECT: Disbursements for the month ended February 28, 2019 EXECUTIVE SUMMARY: April 9, 2019 2184441 Council The disbursements summary for the past period is attached for information. All voucher payments are approved by the Mayor or Acting Mayor and the Chief Financial Officer or Corporate Controller. Council authorizes the disbursements listing through Council resolution. Expenditure details are available by request through the Finance Department. RECOMMENDATION: That the disbursements as listed below for the month ended February 28, 2019 be received for information only. DISCUSSION: GENERAL PAYROLL PURCHASE CARD a) Background Context: $ 7,384,026 $ 1,759,120 $ 72.521 $ 9,215.667 The adoption of the Five Year Consolidated Financial Plan has appropriated funds and provided authorization for expenditures to deliver municipal services. The disbursements are for expenditures that are provided in the financial plan b) Citizen/Customer Implications: The citizens of Maple Ridge are informed on a routine monthly basis of financial disbursements. Doc # 2184441 Page 1 of 2 702.1
c) Business Plan/Financial Implications: Highlights of larger items included in Financial Plan or Council Resolution • BA Blacktop -Downtown enhancement project $ 265,185 • Cedar Crest Lands (BC) Ltd -Telosky Stadium synthetic turf field $ 671,606 • Greater Vane. Water District -Water consumption Nov 28 -Dec 31/18 $ 594,179 • Municipal Insurance Association -Property Insurance $ 259,081 • Pomerleau Inc -270A St reservoir $ 369,622 • Ridge Meadows Recycling Society -Monthly contract for recycling $ 220,672 • Yellowridge Construction Ltd -Fire hall #4 construction (progress #1) $ 205,140 d) Policy Implications: Corporate governance practice includes reporting the disbursements to Council monthly. CONCLUSIONS: The disbursements for the month ended February 28, 2019 have been reviewed and are in order. Prepared by: Trevor Hansvall Accounting Clerk II Approved by: Tre or hompson, BBA, CPA, CGA Chief Financial Officer Concurre:$iti= Acting Chief Administrative Officer Doc# 2184441 Page 2 of 2
CITY OF MAPLE RIDGE MONTHLY DISBURSEMENTS-February 2019 VENDOR NAME DESCRIPTION OF PAYMENT AMOUNT 0981077 BC Ltd Security refund 39,709 Ansan Industries Ltd Traffic control 16,545 Associated Engineering (BC) Ltd 225 St forcemain upgrade 51,657 Associated Fire Safety Firefighter protective wear 248 Firefighter training equipment 17,990 18,238 BA Blacktop Downtown enhancement project 265,185 Baba Homes Ltd Security refund 29,723 Badger Daylighting Lp Hydro-excavation -multiple locations 21,543 BC Hydro Electricity 151,253 Beta Enterprises Ltd Firefighter training equipment 36,200 Birdseye Office Inc Firefighters' protective wear 33,076 Boileau Electric & Pole Ltd Maintenance: Cottonwood kiosk 4,269 Banners 500 Operations 1,706 Street lights 4,266 Traffic signals 4,749 Xmas decorations 2,308 17,798 CUPE Local 622 Dues -pay periods 19/01 & 19/02 29,627 C3 Mainline Inspections Inc Video inspection of sanitary sewers 63,870 CDW Canada Inc Dell Laptop 17-875H 2,827 Radio display & new PC's -Firehall #1 12,204 15,031 Cedar Crest Lands (BC) Ltd Telosky Stadium synthetic turf field 671,606 CSDC Systems Inc Amanda annual software maintenance 52,775 DL Watts Flooring Ltd Remove/install new flooring-RCMP 17,435 Drake Excavating (2016) Ltd 263 St water pump station project 147,261 DTM Systems Corporation Citrix annual software maintenance 40,441 Eagle West Crane & Rigging Purchase and delivery of concrete barriers 18,965 Epic Homes (2012) J.V. Security refund 23,375 FDM Software Ltd Annual support & maintenance 19,992 Fitness Edge Contracted service provider -fitness classes & programs 20,353 Fortis BC -Natural Gas Natural gas 16,766 Frontier Pumps & Installations Supply & install new submersible pump/discharge pipe 17,734 G6 Ventures (Rock Ridge) Security refund 31,884 Greater Vancouver Water District Water consumption Nov 28 -Dec 31/18 594,179 Guillevin International Inc Firefighter equipment 3,640 Firefighter protective wear 6,662 Operations electrical supplies 16,490 26,793 Island Key Computer Ruggedized laptop replacement 190,594 Jacks Automotive & Welding Fire Dept equipment repairs 15,362 Jemspec Enterprises Inc Security refund 45,658 Lafarge Canada Inc Roadworks material 21,880 Manulife Financial Employer/employee remittance 146,683 Maple Ridge & PM Arts Council Arts Centre contract 56,362 Municipal rental 4,443 60,805 Medical Services Plan Employee medical & health premiums 20,175 Municipal Insurance Association Property insurance 259,081 Municipal Pension Plan BC Employer/employee remittance 460,402 Nustadia Recreation Inc Subsidized ice purchased by P&LS on behalf of user groups -Jan 31,403 RMMHA returned subsidized hours -Jan 1,217 32,620 Opus Consulting Group Ltd Network server for Electro/Mechanical 79,584 Oracle Corporation Canada Inc Software update licence & support Feb 19 -Feb 20 18,940 Pacific Flow Control Ltd Waterworks supplies 15,288 Parkland Refining (BC) Ltd Gasoline & diesel fuel 39,372 Paul Bunyan Tree Services Tree maintenance & damaged tree removal 18,572 Paulson, Jack & Delena Security refund 21,228 Perfectmind Inc Parks & Recreation annual software subscription 24,721 Pomerleau Inc 270A St reservoir 369,622 Province Of BC School tax remittance 28,803
VENDOR NAME Receiver General For Canada Resolution Reprographics Ltd Ridge Meadows Recycling Society SAP Canada Inc Seismic 2000 Construction Ltd SFE Ltd Shape Architecture Inc Simcic+ Uhrich Architects Smart-Tek Communications Inc Thunderbird Plastics Ltd Total Power Ltd Tybo Constructors Ltd Universal Cover Corp Warrington PCI Management Websters Corner Business Park Wesco Distribution Inc Westridge Security Ltd Worldwideturf Inc WSP Canada Inc Yellowridge Construction Ltd Disbursements In Excess $15,000 Disbursements Under $15,000 Total Payee Disbursements Payroll Purchase Cards -Payment Total Disbursements February 2019 DESCRIPTION OF PAYMENT Employer/employee remittance PP19/02 & PP19/03 Delivery & installation of Canon inkjet printers (Parks, Ops, Planning) Monthly contract for recycling Toilet rebate program Weekly recycling Enterprise annual software support Bridge replacement-287 St Temporary sanitary sewer flow monitoring Temporary storm flow monitoring Leisure Centre pool renovation Architectural design services for Telosky Field House CCTV system Recycling containers x5000 Generator maintenance: City Hall Fire Halls Library Operations Pump Stations RCMP Whonnock Community Centre Albion reservoir expansion Salt storage facility Advance for Tower common costs Security refund Fiber testing & equipment repair Community security patrols -Jan Guard service -Jan Supply & install synthetic turf -Arthur Peake/Golden Ears Elementary Albion reservoir expansion Maple Ridge Leisure Centre roof consulting McNutt Road PRV replacement Sewer network modeling Firehall #4 construction -progress claim #1 PP19/03 & PP19/04 AMOUNT 892,171 31,455 220,672 195 355 221,222 32,140 124,554 12,285 3,371 15,656 15,635 34,401 40,556 25,144 425 425 213 213 25,150 213 213 26,851 148,758 132,664 70,000 183,256 18,006 6,863 10,257 17,119 28,350 3,881 1,347 3,470 7,025 15,723 205,140 6,637,207 746,818 7,384,026 1,759,120 72,521 9,215,667
I 4·-~-··· City of Maple Ridge TO: FROM: SUBJECT: mapleridge.ca His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer 2019 Council Expenses EXECUTIVE SUMMARY MEETING DATE: FILE NO: MEETING: April 9, 2019 2161518 Council In keeping with Council's commitment to transparency in local government, the attached Schedule lists Council expenses recorded to February 28 2019. The expenses included on the schedule are those required to be reported in the annual Statement of Financial Information and are available on our website. RECOMMENDATION: Receive for information Discussion The expenses included in the attached schedule are those reported in the annual Statement of Financial Information (SOFI), including those incurred under Policy 3.07 "Council Training, Conferences and Association Building". The budget for Council includes the provision noted in Policy 3.07 as well as a separate budget for cell phone and iPad usage. The amounts on the attached Schedule are those recorded prior to the preparation of this report and are subject to change. Prepared by: Trevor Hansvall c~ting Clerk 2 Approved by: Catherine Nolan, CPA, CGA Corporate Controller Chief Administrative Officer 1 of 1 702.2
Conferences & Communi ty Mil eage/ Cell Phones/
Month of Event Reason for expense Seminars Events Pa rking iPads Tota ls
Duef k, J_udy -~---------·--·---·--- ------------------~----------
January Cell phone charges 42.96
Portable electron ic device charges (e.g. I pad) 5.35
February Farmers Helping Seniors Night 25.00
Portable electronic device charges (e .g. I pad) 5 .3 5
March
April
May
June
July
August
September
October
November
December
25.0 0 5 3.66 78.66
Duncan , _t{ierst1:n______ _ ---
January 2019 Elected Officials Seminar -LMLGA Region 453.43
Cell phon e c harges 43.60
Portable electronic device charges (e.g. I pad) 5 .35
February Cell phone charges 4 2.96
Farmers Helping Se niors Night 25.00
Portable electronic device charges (e .g. I pad) 5.35
March
April
May
June
July
August
September
October
Novembe r
Dece mbe r
453.43 25.00 97.26 5 7 5.6 9
2019 Coun ci l Ex penses
Conferences & Community Mileage/ Cell Phones/
Month of Event Reason for expense Seminars Events Parking iPads Totals
Meadu2_,~ Chelsa ___ -·------
January 2019 Elected Officials Seminar -LMLGA Region 652.84
Cell phone charges 42.96
Portable electronic device charges (e .g. I pad) 5.35
February Cell phone charges 42.96
Portable electron ic device charges (e.g. I pad) 5 .35
March
April
May
June
July
August
September
October
November
December
652.84 96.62 749.46
1 Morden, Mi ke
January 2019 Elected Officials Seminar -LMLGA Region 652.84
February Farmers Helping Seniors Night 25.00
March
April
May
June
July
August
September
October
November
December
652.84 25.00 677.84
2019 Council Expenses
Conferences & Community Mileage/ Cell Phones/
Month of Event Reason for expense Seminars Events Parking iPads Totals
RobSJIB,GOrdy
January 2019 Elected Officials Seminar -LMLGA Region 350.00
Portable electronic device charges (e.g. I pad) 9.51
February Portable electronic device charges (e.g. I pad) 5.35
March
April
May
June
July
August
September
October
November
December
350.00 14.86 364.86
,,,.-~•~,<!W:!"11'.MIIM"~ '!!!!l!:'l!l!fY"' ... '.?Y".7'" .--
~vMendsen, Ry~n -------·---- - -.. -·------
January 2019 Elected Officials Seminar -LMLGA Region 302.84
Cell phone charges 42.96
Portable electronic device charges (e.g. I pad) 5.35
February Cell phone charges 42.96
Portable electronic device charges (e.g. I pad) 5.35
March
April
May
June
July
August
September
October
November
December
302.84 96.62 399.46
2019 Council Expenses
Conferences & Community M il eage/ Cell Phones /
Month of Event Reason for expense Sem inars Events Par king iPads Totals
,YouseCAhmed ------------------
--·--·-------------·----
January 2019 Elected Officials Seminar -LMLGA Region 652.84
Cell phone charges 4 2.96
Portable electronic device charges (e .g. I pad) 5.35
February Cell phone charges 42.96
Farmers Helping Seniors Night 25.00
Portable electron ic device charges (e.g. I pad) 5.35
March
April
May
June
July
August
September
October
November
December
652.84 25.00 96.62 774.46
2019 Council Expenses
800 Unfinished Business
800
.__ ......... 4"' __ City of Maple Ridge mapleridge.ca TO: His Worship Mayor Michael Morden and Members of Council MEETING DATE: March 19, 2019 FILE NO: 2174818 FROM: Chief Administrative Officer MEETING: Council Workshop SUBJECT: City of Maple Ridge Strategic Plan 2019-2022 and Council Workplan Matrix -March 19, 2019 EXECUTIVE SUMMARY: In January 2019, Council developed a framework that captured their strategic direction for the next four years. Based on this framework, staff have prepared a detailed matrix that lists specific workplan items that will work toward achieving this direction. Council provided feedback on drafts of both documents at the Council Meeting of January 29, 2019. Council's strategic framework has been reformatted to better communicate the strategic direction to the public and forms Appendix A: City of Maple Ridge Strategic Plan 2019-2022. A second attachment to this report, Appendix B: Council Workplan Matrix -March 19. 2019, is a schedule outlining various policy and project implementation discussions throughout 2019 that will advance the strategic plan. The matrix represents a snapshot in time and will evolve as needed to respond to Council business. Some of the items have been completed. Others are more comprehensive, such as the Community Safety Plan, and will require a number of meetings as they progress. For these items, the initiating meeting is shown, and "In Progress" is noted to indicate that subsequent reports to Council will be scheduled. RECOMMENDATION: That the "City of Maple Ridge Strategic Plan 2019-2022" and the "Council Workplan Matrix -March 19, 2019" be forwarded to the April 9, 2019 Council Meeting for final consideration. CONCLUSION: In alignment with direction provided by Council's strategic framework, a workplan has been developed to outline Council reports and presentations for the upcoming months that help to implement Council's Strategic a Submitte~on, CPA CMA Director Corporate Administration Frank Quinn, MBA, P.Eng. General Manager Public Works & Development Services Approve Attachments: A -City of Maple Ridge Strategic Plan 2019-2022 B -Council Workplan Matrix -March 19, 2019 Doc# 2174818 Page 1 of 1 4.1
•
---------
• MAPLE RIDGE
BRITISH COLUMBIA
INTRODUCTION
We are very proud to present the 2019-2022
City of Maple Ridge Strategic Plan. This work
represents what we all heard on the campaign
trail and includes the prior ities and passion from
all of us elected to serve for the next four years .
The development of this Strategic Plan was a
collaborative process whereby we discussed the
issues and opportunities facing Maple Ridge and
collectively agreed to the plan and priorities. There
is an old adage "A v is ion without a plan is just a
dream. A vision with a plan can change the world."
This document Lays out our v ision and the Counc il
Workplan Matrix is the plan by wh ich we will
deliver the actions La id out in ou r Strategic Plan .
If you have any comments or questions,
please email us at
MayorAndCounciL@MapLeRidge .ca
~--
(.f) w ~ 0::: 0 0::: o_ u C) w ~ 0::: ~ (.f) LO
COMMUNITY SAFETY HIGHLIGHTS
Develop a multi-faceted Community Safety Plan with the community and partners including senior levels of government. The
safety plan will include an actionable implementation plan, accountability mechanisms , and a robust communications campaign
to keep the community informed .
Key action items from the Council Workplan Matrix
• Council approved a process framework on February 12, 2019. A number of our external partners in community
safety (government officials, agencies, community groups, etc.) have been interviewed about their plans, actions
and priorities . Next steps are to consolidate the information and establish roles, responsibilities and timelines.
• Social Housing Plan -Approved March 12th for submission to the Province -March 12, 2019 Council Workshop
and Council Meetings; Submitted to the Province on March 13th
• Community Court-Overview of Proposed Integrated Court provided by Provincial Crown Counsel, March 12, 2019
Council Workshop Meeting; Counci l issued a letter of support for the program
• 2019 Communications Program Update -Detailed communications plan for community-wide initiatives including
the Community Safety Plan -April 2, 2019 Council Workshop Meeting*
• Panhandling Bylaw -June 11, 2019 Council Workshop Meeting*
• Restorative Justice -pending
• Advocate for conditiona l housing and health care services emphasizing treatment and recovery -Ongoing
advocacy with provincial ministries of Health, Mental Health and Addictions, Housing and Municipal Affairs BC
Housing, Social Development and Poverty Reduction, and MLAs
* All future dates and meetings are tentative. Citizens are advised to check http ://mapleridge.ca/AgendaCenter/ closer to the meeting dates.
INTER-GOVERNMENT RELATIONS HIGHLIGHTS
Build strong relationships with the region, other levels of government and local First Nations to set a foundation for
problem solving and innovation for the achievement of strategic goals.
Key action items from the Council Workplan Matrix
• Open Communication -Formalize regularly scheduled meetings and delegation presentations with other
governments (neighbouring municipalities; School District No. 42; First Nations; MLAs, MP) -Various Workshop
Meetings throughout the Year*
• Community to Community Forum -In October 2018, Council directed staff to pursue grant funding. Having
done so, staff sought and received Council approval to arrange the forum(s) -February 5, 2019 Counci l
Workshop Meeting
* All future dates and meetings are tentative. Citizens are advised to check http://mapleridge.ca/AgendaCenter/ closer to the meeting dates.
-,-,-.,..-,---.-. -------------
GROWTH HIGHLIGHTS
Implement strategic plans related to local infrastructure and the economy including commercial and industrial land base,
transportation corridors, transit, neighbourhood plans, and key amenities.
Key action items from the Council Workplan Matrix
• North East Albion
o Scoping report outlining the process for reviewing land use and servicing requirements -January 22
Committee of the Whole Meeting
o Consultation Summary-June 18 Council Workshop Meeting*
• Albion Flats
o Overview report on process background and next steps -January 22 Counci l Workshop Meeting
o Drainage constraints and options -May 21 Council Workshop Meeting*
o Consultation Summary and draft concepts -July 23 Council Workshop Meeting*
• Zoning Bylaw Update -Draft to be presented at April 9 Council Wo rkshop Meeting*
• Sign Bylaw Update -Draft to be presented at June 18 Council Workshop Meeting*
• Employment Lands -Next steps in implementing the Commercial Industrial Strategy-April 16 Workshop*
• Property Tax Rates & Financial Plan Amending Bylaws -Present a bylaw informed by Council direction -April 16
Audit and Finance Committee Meeting*
• Purchasing Policy Refresh -Scoping discussion -May 7 Audit and Finance Committee Meeting*
• Capital Plan Update -Process , key projects review and funding -June 25 Council Workshop Meeting*
• Post-Secondary Task Force Update -Seek further Council direction for the pursuit of a post-secondary institution
-May 7 Council Workshop Meeting*
*All future dates and meetings are tentative. Citizens are advised to check http://mapleridge .ca/AgendaCenter/ closer to the meeting dates .
COMMUNITY PRIDE & SPIRIT HIGHLIGHTS
Engage the public in positive activities as participants and volunteers, to enhance the vibrancy of the community.
Key action items from the Council Workplan Matrix
• Council Code of Conduct -Code of Conduct was endorsed by Council on Nov.13, 2018. It is to be reviewed
annually. Mayor Morden presented a signed copy of the document for each member of Council -January 14,
2019 Regular Council Meeting
o Follow-up Council Code of Conduct Review -Code of Conduct adopted in Q4 2018, conduct first annual
review -December 10, 2019 Council Workshop Meeting*
• Council Citizen Engagement Program -Discussion of opportunities for Council to interact and engage with
citizens outside the formal setting of City Hall -April 2, 2019 Council Workshop Meeting*
• Open Government Portal Enhancements -Currently scoping/refining deliverables. Early wins: seniors-friend ly
version of WHAM, mock-up of a youth engagement initiative, and pilot for the Lougheed Corridor Study.
Investigating the viability to pilot Chat Bot -May 21, 2019 Council Workshop Meeting*
• Downtown Festival & Tourism Review -Support the promotion of festivals and events in the downtown through
a review of the current program -May 7, 2019 Workshop Meeting*
• Civic Core Place Making Event -Present findings from informal public survey and recommend locations for
holding event -March 26, 2019 Workshop Meeting*
* All future dates and meetings are tentative. Citizens are advised to check http ://mapleridge.ca/AgendaCenter/ closer to the meeting dates.
--~~-----
NATURAL ENVIRONMENT HIGHLIGHTS
Be alert to opportunities to care for the natural environ ment, to mitigate impacts on wildlife, and to uti lize natural assets t o
grow eco-tourism opportunities.
Key action ite ms from the Council Workplan Ma t rix
• Green Infrastructure Strategy -Scoping report to outline policy options re lated to gree n infrastruct u re
management for new development -November 12, 2019 Counci l Workshop Meeting *
• Agri-tourism and Eco-tourism Strategies -Present the proposed implementation strategies fo r ap p roval
-October 8 Counci l Workshop Meeting*
• Electric Vehicle Charging Report Follow-up -Report back on costing and Counci l re q ues t s. Next st eps
include drafting a by law -March 12 Council Workshop Meeting
• Integrated Stormwater Management Plans (Provincial requirement)
o Briefing and discussion of ISMPs and elements therein -June 1 1 Council W orks hop M eet ing*
o Seeking endorsement of fina l ISMPs -November 5 Counci l Workshop M eetin g *
* All future dates and meetings a re tentat ive. Citizens a re advised to check http://mapleridqe.ca/AgendaCente r/ clos e r to the meeting d ates .
--
Council Workplan Matrix-March 19, 2019
Date* Meeting Agenda Item Dept Status/Outcome/Next Steps Alignment Completion
Jan-14
Jan-14
Jan-14
Jan-14
Jan-22
Jan-22
Jan-22
Jan-29
Council
Other
Council Code of Conduct
City of Pitt Meadows Joint Meeting
(quarterly)
Admin
Admin
Code of Conduct was endorsed by Council on Nov.13,
2018. It is to be reviewed annually . Mayor Morden
presented a signed copy of the document for each
member of Council.
Quarter 1 meeting: North Lougheed and Related
Infrastructure
W k h I Detached Garden Suites Pilot Project I Pl . or s op Ph 2 anning -ase
Report presented January 14, discussing Phase 2 of the
Detached Garden Suites Pilot project. Options report
and tour of pilot project DGS suites to follow .
Workshop I Tree Bylaw -appeal re 12238
Creston Street
Comm. of I h lb" the Whole Nort East A 10n Process Report
C f Sport Network's Sport and Physical
omm. o I A . . S I I . h Wh I ct1v1ty trategy mp ementat1on
t e o e Plan
Workshop I Albion Flats Overview
Workshop I Grant Funding Approach -Overview
Report presented Jan 14. discussing deferral and
Planning J Council options; appeal re 12238 Creston Street
deferred from Dec.11 meeting
Pl . I Presented scoping report outlining the process for
anning . . 1 d d . . . reviewing an use an servicing requirements.
Parks & I Implementation Update; plan was endorsed by Council
Facilities -Jan 29
Planning
SCP
Report presented on Jan . 22, on process background
and next steps. Drainage report from Engineering to
be presented May 21. Draft concepts from Planning to
be presented July 23.
Overview of staff tools, practices and sources of
information -for Council information
Jan-29 I Workshop I Heritage Registry Update Pl . I Report identifying properties for inclusion in the
anning Heritage Registry. Council approved Registry Feb. 12 .
Feb-5 Workshop I Community to Community Forum SCP
In Oct 2018, Council directed staff to pursue grant
funding; funding granted. Council approval was
provided to arrange the forum(s).
*Dates are estimated. Please check meeting agendas at mapleridge.ca/640 as date adjustments are to be expected.
./
./
./
Environment In Progress
In Progress
Safety ./
In Progress
./
./
In Progress
Page 11
Council Workplan Matrix-March 19, 2019
Date* Meeting Agenda Item Dept Status/Outcome/Next Steps Alignment Completion
Feb -5 I Worksho I Leisure Centre Renovation Update Parks & Tour and update provided to Council Pride ./ p (and Tour) Facilities
Currently liaising with Province regarding supports for
community initiatives.
Process report -Feb 12; approved
Next Steps:
-Stakeholder engagement
Feb -12 I Council I Community Safety Plan Process SCP I-Analysis and priority-setting Safety In Progress
-Stakeholder group planning
-Finalize the plan with workplan, responsibilities and
timelines
Implementation items wil l be scheduled when
endorsed by Council
I Culture Plan Implementation
I
Impl ementation schedule presented to Council -
./ Feb -12 I Council RCE [ February 5, Workshop. Forwarded to February 12, Pride Schedule Council.
I W k h I Regulations for the Production &
Background and options report on the production and
Feb -12 I Planning I processing of cannabis. Staff to bring back policy and I fclmnffll J In Progress or s op p . f C b" rocessmg o anna 1s bylaw options.
Feb-12 I Workshop Transportation Plan Overview Eng Received for information; Update in 2020. Cclm!i!ffl) ./
Feb-12 I W k h 240 Street Bridge to Silver Valley -
or s op I" d fl a 1gnment an pro I e Eng Received for information. I @liiM(b I ./
Advocate for conditional housing Advocacy: confirmed $60M is available for conditional
Feb-25 I Other I and health care services emphasizing Admin housing; met with Ministers (Health, Mental Health, Safety ./ Housing, Social Development and Poverty Reduction, treatment and recovery MLAs)
*Dates are estimated. Please check meeting agendas at mapleridge.ca/640 as date adjustments are to be expected. Page 12
Council Workplan Matrix-March 19, 2019
Date* Meeting Agenda Item Dept Status/Outcome/Next Steps Alignment Completion
I W k h I Translink -Area Transport Plan
1
Translink presented updated and Council comments
I I ~ Feb-26 or s op U d Eng provided as input. Public consultation upcoming. Ccli'tl'I tf8'I p ate Further updates later this year .
Metro Vancouver provided Council with a report back
Feb-26 I Workshop I Lougheed Corridor Study Pl . outlining MV study outcomes and community I annmg I . . engagement. Consultation to follow concepts later in I @lmmil J In Progress
the year.
Feb -26 I Workshop I Property Assessments Update Finance Report highlighting residential and commercial growth I
and market changes by geographic area tcl'l;Wffl] I ~
C f
I
Business License Amending Bylaw for
I I ~ Mar-5 I omm. o L" L" d C b' Bylaws Business Licencing Bylaw amendment ~ h Wh 1 1quor 1cence an anna 1s
t e oe A I" . pp 1cat1ons
I W k h Bicycle Plan Update including
Bike facilities discussion and direction from Council on
Mar-5 or s op I discussion on bicycles on sidewalks Eng supported facilities. Bikes on sidewalks: Bylaw will Environment In Progress
come forward to Council for consideration .
Mar-12 I Council I Social Housing Plan Pl . Introduced a draft plan for submission to the Province; annmg . submitted March 13, 2019 Safety ~
Mar-l2 I Worksho I Overview of Pro~osed Integrated Admin Update from Provincial Crown Council; letter of Safety ~ p Court (Community Court) support pending
M _12 1 W k h I Electric Vehicle Charging Report Planning Presented March 12. Report back on costing and Environment In Progress ar or s op F 11 Council requests. Next steps include drafting of bylaw . o ow-up
Mar-19 Council I Environmental Advisory Committee
(EAC) Update Planning Green infrastructure-Update on Committee projects
Committee Environmental Advisory Committee's
Mar-19 I of the Aquifer Mapping Update Planning Recommendation re: OCP Amending Bylaw -1st
Whole Reading Report
*Dates are estimated. Please check meeting agendas at mapleridge.ca/640 as date adjustments are to be expected. Page J3
----
Council Workplan Matrix -March 19, 2019
Date* Meeting Agenda Item Dept Status/Outcome/Next Steps Alignment Completion
Mar-19
Mar-19
Mar-19
Workshop I Council Strategic Plan
Workshop I Council Matrix
Property Frontage Upgrades as part
Workshop I of Building Permits -Policy
Discussion
Mar-19 I Workshop [ Tree Appeal Process
Apr-2 [ Workshop [ Tree Bylaw Review
Apr-2
Apr-2
Apr-9
Apr-9
Apr-9
Apr-16
Workshop [ 2019 Communications Program
Worksho I Council Citizen Engagement Program
p Staff Report
Metro Vancouver Katzie Pump
I Workshop I Station Upgrades & North Langley
Sewage Treatment Plant Update
Workshop Zoning Bylaw
W k h Agricultural Development Permit
or s op G .d I" u1 e mes
AFC [ Property Tax Rates Bylaw
Admin
Admin
Eng
Council strategic planning session completed in Q4
2018. Strategic plan content introduced on Jan .29 .
Seeking Council endorsement .
Workplan developed in Ql 2019. Seeking Council
endorsement. Progress reports to follow .
Policy discussion on proposed criteria to govern
requirements for frontage upgrades, specifically for
building permit applications.
Pl . I Follow up to Jan. 14 tree permit appeal at 12238 anning Creston
Pl . I Bylaw updated in 2016 and given 1-yea r review in
anning 2017 R · f · I · · . ev1ew o imp ementat1on in prog r ess.
Overview of the annual program to inform, educate
Com ms I and engage with citizens on programs, projects and
policy development.
Discussion of opportunities for Council to interact and
Com ms I engage with citizens outside the formal setting of City
Hall.
Eng
MV presentation of MV plans for improvements to the
Katzie Pump Station and future re-routing of sewage
to North Langley
Pl . I Introduction to the draft Zoning Bylaw and first anning . reading report
Planning [ Report to introduce new DP
Finance I Present the 2019 Property Tax Rates Bylaw
*Dates are estimated. Please check meeting agendas at mapleridge.ca/640 as date adjustments are to be expected .
-------------
Environment
Page 14
Council Workplan Matrix -March 19, 2019
Date* Meeting Agenda Item Dept Status/Outcome/Next Steps Alignment Completion
Apr-16 I AFC I Financial Plan Amending Bylaw I F" I Present an amendment to the 2019-2023 Financial
inance Pl B 1 an yaw
Comm. of Update the bylaw to reflect council meeti ng
Apr-16 I the Whole Council Procedures Bylaw Update Clerks procedural changes that have been directed by
Council.
Apr-16 Comm. of
I the Whole Social Planning Update RCE Report on SPAC workplan
Apr-16 I Workshop Translink -B-Line Update Eng Project status update, with scheduled implementation
in September 2019
Apr-16 I Workshop I Citizen Survey discussion SCP Provide options for obtaining representative
community opinions
Apr-16 I Worksho I Open Government ~ortal -
p Development Tracking IT At project scoping stage.
Apr-16 I W k h I Commercial Industrial Strategy -
or s op Employment Lands Briefing I Planning I Report back on process background and next steps
Apr-16 I Worksho 1128 A~e/232 St Yennadon Lands -Planning Scoping report outlining new employment lands
p Planning Process Report redesignation process
I Comm. of J MRSS Track Facility Design Contract Parks & Award Contract for the Detailed Design for the
May-7 Facilities Spectator seating, washroom, changeroom facility and the Whole Award track lighting
Comm. of Hammond Community Centre Parks & . May-7 I the Whole F T . RFP for design closed at end of Feb. 2019 Renovation Design Contract Award ac1 1t1es
Comm. of Whonnock Community Centre Parks & . May-7 I the Whole Renovation Design Contract Award T . RFP for design closed at end of Feb. 2019 Fae, 1t1es
I Comm. of J Youth Strategy Implementation
Report recommending adoption of proposed
May-7 RCE implementation plan. Annual update from SPCA/YPT the Whole Schedule pending adoption.
*Dates are estimated. Please check meeting agendas at mapleridge.ca/640 as date adjustments are to be expected. Page IS
Council Workplan Matrix-March 19, 2019
Date* Meeting Agenda Item Dept Status/Outcome/Next Steps Alignment Completion
May-7 I Workshop I Fire Department Update Fire I Last presentation held Ql of 2018. Overview of
current services and outcomes
May-7 I Workshop I RCMP Update Police I Last presentation held Ql of 2018 . Overview of
current services and outcomes
May-7 I Workshop I Post-Secondary Task Force Update E D I Task force meetings concluded in Q4 2018. Report
c ev seeking further Council direction in Q2 2019 .
May-7 I Workshop Downtown Festival & Tourism Events RCE This update will provide Council with background on
Review the Festivals program
May-7 Workshop Tandem Parking Planning Discussion on tandem parking requirements
May-14 Council BC Lottery Corporation/ Great Clerks Delegation Canadian Gaming Corp.
Ma _14 I Worksho I Ab~rnethy Way Extension -Routing Eng Review of options for potential extension to extend
y p options Abernethy east of 232 Street
May-14 I Workshop I Post Disaster Water Supply -briefing Eng Briefing on the challenges in providing potable water
after a significant disaster and potential solutions
May-14 I Workshop I Recovery House Regulations I Pl . I Report on background and next steps for regulating anning recovery homes Safety
Ma _21 I Comm . of Water Quality Report Eng Annual report on the quality of water throughout the
Y the Whole City water distribution system
Ma _21 I Comm. of
Y the Whole Kennel Bylaw Amendments Bylaws Integration with updated Zoning Bylaw
May-21 Comm. of Albion Community Centre Phase 1 Parks & Award contract for Phase 1 construction. the Whole Contract Award Facilities
May-21 I Workshop Fraser River Escarpment Eng Review of Existing Data and Policies and
recommendations for future
*Dates are estimated. Please check meeting agendas at mapleridge.ca/640 as date adjustments are to be expected. Page 16
Council Workplan Matrix-March 19, 2019
Date* Meeting Agenda Item Dept Status/Outcome/Next Steps Al ignment Completion
May-21 I Workshop I Albion Flats Drainage Review I Eng I Rev_iew of drainage constraints and consideration of
options.
Currently scoping/refining deliverables. Early wins :
Open Government Portal -seniors-friendly version of WHAM, mock-up of a youth
May-21 I Workshop I enhancements for families and IT engagement initiative, and pilot for the Lougheed
seniors Corridor Study. Investigating the viability to pilot Chat
Bot .
Performed informal survey with the public in Q4 2018 .
May-28 I Workshop I Civic Core Place Making Event I Ee Dev I Report on potential sites for hosting a Civic Core Place
Making Event .
Develop recommendations for the design and
May-28 I Workshop I Industrial Park Identification Signs I Ee Dev I installation of new directional and arrival signage.
Report to Council in Q2 2019
May-28 I Workshop I Committee Review Clerks Overview of Council advisory committees, special
committees, task forces
Jun -11 I Workshop Integrated Stormwater Management Eng Required by the Province, briefing and discussion of
Plans -briefing ISMPs and elements therein
Jun-11 I Workshop Panhandling Bylaw Bylaws Staff report on best practices for a panhandling bylaw
Jun-11 I Workshop Food Hub Planning Implementation next steps
Jun-11 I Workshop Backyard Hens Plan Planning Report back on regulatory zoning options
Jun -18 I W k h Sign Bylaw Update, including Building Update the Sign Bylaw, including development and
or s op d I d I . . election regulations eve opment an e ect1on s1gnage
Jun -18 I Workshop I Fraser Basin Council Eng Discussion on regional dyking issues Relations
I Scoping report outlining the process for reviewing land
1
Worksho I North East Albion Consultation Jun-18 Planning use and servicing requirements was presented on Jan. p Summary 22.
*Dates are estimated. Please check meeting agendas at mapleridge.ca/640 as date adjustments are to be expected . Page 17
Council Workplan Matrix-March 19, 2019
Date* Meeting Agenda Item Dept Status/Outcome/Next Steps Alignment Completion
Jun-25 I Workshop I Capital Plan Update I F I Summary of process and funding of Capital Program .
inance T . 1 d k . o inc u e current ey proJects.
Jun-25 I Workshop I Secondary Suite Plan Pl . Report back research and outline poss i ble zoning anning . options
Jun -25 1
Worksho Lougheed Corridor Consultation
p Summary Planning Update on Lougheed Corridor public consultation I LC:U:e:
Jul-2 I Comm. of Business Licence Bylaw Fee Bylaws Reviewing existing fees and conducting inter-municipal
the Whole Amendment comparison. Amendment scheduled for Q3. 1 LCJH
Jul-2 I W k h I Citizen Petitions Best Practices Clerks Overview of current and best practices or s op d. . 1scuss1on
Awaiting funding requests. Council report
I Comm. of I . recommending organizational allocations coming
Jul-16 the Whole 2019 Community Grants Awards I Finance I forward upon receipt of requests . If no applications
are received by this meeting, another report will come
forward in three months.
Jul -23 Workshop Albion Flats Consultation Summary Planning See Jan . 22 Workshop.
COUNCIL SUMMER B RE AK
Sep -3 I Comm. of I Business & Industrial Property Tax Finance Presentation on relative tax burden between property
the Whole Comparison tax classes among municipalities.
Sep -3 I Workshop I Aquatic Facilities Planning Parks & Update Council on the previous aquatic facility
Facilities conversation.
Sep-3 I W k h I Triplex/Fourplex Housing Design
or s op G .d I" u1 e mes Planning Report on design guidelines for this form.
I W k h I Driveway Access and Encroachment
Discussion on requirements related to driveway access
Sep -10 . or s op P I" . Eng to properties as well as dealing with instances private o ic1es structures located on City road allowances.
*Dates are estimated. Please check meeting agendas at mapleridge.ca/640 as date adjustments are to be expected. Page IS
Council Workplan Matrix-March 19, 2019
Date* Meeting Agenda Item Dept Status/Outcome/Next Steps Alignment Completion
Sep-10 I Workshop Lougheed Corridor Planning See Feb. 26 Workshop . Present draft concept options .
Sep-17 Comm. of
I the Whole Traffic Calming Policy -Revision Eng Update of existing policy
Sep-17 I W k h Sanitary Sewer Inflow & Infiltration Eng Mandated by MV, discussion on the City's ongoing or s op . efforts to reduce inflow and infiltration Reduction Strategy
Sep-17 I Workshop I Growth in the Downtown Ee Dev Development of summary report on downtown
growth.
Sep-17 I Workshop I OCP Housekeeping Amendments I Pl . I Report on various amendments related to approved anning . plans and strategies
Oct-1 I Workshop I Incentives for Development Ee Dev ELI IP expired at the end of 2018. Research on policy
alternatives in progress. Report coming in Q4 2019 .
Oct-1 I Worksho I Implications of Climate Change on Eng Discuss the impact of CC on the City's rain water
p Storm Water Management infrastructure capacity
Oct-1 I Workshop Heritage Incentives Pl . Summary of options to incentivize the protection of
anning h . . h C entage resources int e 1ty
Oct-8 I Comm. of Agri-tourism and Eco-tourism Ee Dev Report on identified opportunities and next steps the Whole Strategies Implementation
Oct-8 I Comm. of Albion Community Centre Award of Parks & Tender to be undertaken by contractor once Phase 1
the Whole Tender for Construction Phase 2 Facilities underway.
Oct-8 I Workshop Detached Garden Suites Pilot Project Planning Update program on DGS pilot
Oct-15 I Workshop I Lower Hammond Drainage Update I Eng I Consideration of drainage constraints and possible
resolutions
Proposed updates to Pu r chasing Policy to reflect
Oct-22 I AFC I Purchasing Policy Update I F" I senior government policy changes, industry and
inance h I · 1 • • d · bT tee no og1ca innovations, an sustaina 1 1ty
considerations.
*Dates are estimated. Please check meeting agendas at mapleridge.ca/640 as date adjustments are to be expected . Page 19
Council Workplan Matrix-March 19, 2019
Date * Meeting Agenda Item Dept Status/Outcome/Next Steps Alignment Complet ion
Nov-5 1
Comm. of I lntegrat~d Stormwater Management I Eng 1
~equired by the Province, briefing and discussion held
the Whole Plans -Final, for adoption in June, seeking Council endorsement of the ISMPs.
Final for adoption.
Nov-12 I Workshop I Pitt Meadows Dyking I Eng I Current agreements date back to the 1970s. Review
and update.
Nov-12 I Workshop I Port Haney Planning Process I Planning I Scoping report outlining new land-use concept process
for Port Haney
Nov-12 I Workshop I Soil Deposit Bylaw -1-year update I Planning I Bylaw adopted in 2018 . Review of implementation in
progress.
Nov-12 I Workshop I Green Infrastructure Strategy I Planning I Scopin_g report to ou:line on policy options related to
green infrastructure in new development
Nov-19 I Comm. of 2020 -2024 Financial Plan Summary Overview includes changes from prior year and
the Whole & Presentation Finance potential resourcing for incremental changes to
service levels and Capital Plan updated
Nov-19 I Comm. of New Property Nuisance Bylaw Bylaws Researching options for new bylaw. Recommendation
the Whole report in Q4 2019.
Dec -3 I Comm. of DCC Bylaw Amendment-minor rate Finance Annual minor amendment to ensure alignment with
the Whole update capital program
Dec-3 I Workshop I Lougheed Corridor Concept
Endorsement Planning Concept Plan endorsement.
Dec -10 I Workshop I Code of Conduct Review Clerks Annual Review of Code of Conduct adopted in Q4
2018. Pride
Jan-2020 Workshop Fees and Charges Update SCP Review of current rates and recommendations for
changes where appropriate
In Other Progress Restorative Justice Admin Staff briefing to Council Safety
*Dates are estimated. Please check meeting agendas at mapleridge.ca/640 as date adjustments are to be expected. Page 110
--r ~.,,-
Council Workplan Matrix-March 19, 2019
Date* Meeting Agenda Item Dept Status/Outcome/Next Steps Alignment Completion
In Othe r School District No.42 Joint Meeting I Admin I Regularly scheduled quarterly meetings Progress (quarterly}
In Other District of Mission Joint Meeting Admin Regularly scheduled quarterly meetings Progress (quarterly)
In Other Agricultural Land Commission Planning Joint meeting between ALC & City to discuss recent
Progress legislative changes and city initiatives
In I I Council Tour: Detached Garden
Council tours of the completed Phase 1 Detached
Other I Planning I Garden Suites Pilot project. Part of Council endorsed Progress Suites DGS Pilot Project.
-
In Workshop Accountability Mechanisms Admin Discussion of mechanisms that can be put into place to
Progress deal with neighbourhood impacts
In Other MLAs Joint Meeting (bi-monthly) Admin Regularly scheduled quarterly meetings Progress
*Dates are estimated. Please check meeting agendas at mapleridge.ca/640 as date adjustments are to be expected. Page 111
r~-l~~-··-mapleridge.ca City of Maple Ridge TO: FROM: His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer MEETING DATE: FILE NO: MEETING: March 19, 2019 01-0340-50 Workshop SUBJECT: Single Family Residential Building Permit Frontage Improvements Policy EXECUTIVE SUM MARY: Engineering servicing requirements for developments are regulated through "Maple Ridge Subdivision and Development Servicing Bylaw No. 4800 -1993" (Bylaw). The Bylaw outlines that any subdivision or development within the City is required to construct the frontage to meet the current standards of the City. This Bylaw was updated in 2015 to include building permits within the definition of developments and has allowed the City to achieve consistent servicing standards on developments of all kinds including single family residential building permits. The City has applied consistent practice for all development applications since the Bylaw's update in 2015 and staff has monitored the outcome of this update on various types of development. Over the intervening four years a reasonable number of applications have been completed. Based upon the development applications received, it is proposed that Council consider the adoption of a Policy to focus the request for frontage improvements associated with single family residential building permits to urban developments that propose new dwellings or substantially reconstructed dwellings. The adoption of this Policy will reduce the number of Development Variance Permits for rural road width requiring council resolution as well as establish a threshold for the scale of single family building permits required to complete frontage upgrades. This report reviews the provisions within the Bylaw and outlines a Policy for consideration that identifies a revised method for determination of requirements for frontage improvements related to single family building permits. RECOMMENDATION: That the "Single Family Residential Building Permit Frontage Improvements Policy" be supported and forwarded to a subsequent Council meeting for consideration and adoption. 01-0340-50 Page 1 of 4 4.2
DISCUSSION: a) Background Context: 2015 Bylaw Update The Subdivision and Development Servicing Bylaw No. 4800 -1993 was updated in 2015 to include building permits within the definition of developments. This update allowed the City to secure frontage improvements on building permit applications bringing the fronting roadways and utilities in line with current City standards. Staff has monitored the outcome of the Bylaw update for four years and have assessed the requirements identified on various types of building permits. Current Practice The City's practice has been to require frontage improvements for all building permits where the cost of the frontage improvements represents less than 10% of the value of burlding permit improvements. Opportunity for Improvement Through monitoring of the application of this practice over the four years since the Bylaw update, two typical circumstances have been identified as opportunities for improvement. The first opportunity for improvement is removing the requirement for frontage improvements on single family building permits that do not significantly extend the life of the dwelling; this would apply to building permits for minor additions or renovations. The intent of the bylaw update is to require frontage improvements as a part of the rejuvenation of the neighbourhood with new builds and as such the proposed Policy will give the City the flexibility to allow residents to modify their existing dwellings while still allowing the City to secure funds to improve neighbourhoods as they re-develop with new homes. The second opportunity for improvement is taking into account the context of the surrounding neighborhood in determining the requirement for frontage improvements. Rural areas of the City are unlikely to undergo significant re-development or densification making the construction of frontage improvements improbable in the foreseeable future. Currently applications on rural properties for single family building permits will generally come forward as a Development Variance Permit for Council resolution to vary the local road width requirement of 7.0m of asphalt to match the existing 6.0m width. Adoption of this Policy would allow these applications to proceed without this Development Variance Permit. Proposed Policy Under the Bylaw there is currently no provision to differentiate between building permits for simple additions and renovations from building permits for new house construction. Additionally there is no way to consider the likelihood of the surrounding neighbourhood to re-develop. This Policy will formally take these items into account to help determine when it is most appropriate to require frontage improvements for each single family residential building permit. 01-0340-50 Page 2 of 4
The proposed Policy will base this assessment on the following principles: 1. Frontage improvements will not be required if the road and utilities fronting the subject property are already constructed to the ultimate standard. 2. Building permits for single family residential properties located outside of the City of Maple Ridge Urban Containment Boundary will not be required to provide frontage improvements unless they are otherwise required for servicing of the property such as a water connection, driveway, etc. 3. Single family residential building permit applicants for properties located within the City of Maple Ridge Urban Containment Boundary are required to construct or pay cash in lieu for all frontage improvements if any of the three following conditions are met: a. A new dwelling unit is to be constructed b. A new house is to be constructed c. The existing house will be Substantially Reconstructed as defined by BC Housing 4. All other Single family residential building permit applicants will not require frontage improvements unless required for servicing of the property. b) Desired Outcome: To adopt a Policy that provides a clear and consistent method for determining if frontage improvements are required as a part of single family residential building permits. c) Citizen/Customer Implications: The proposed Policy will allow for both small scale and rural single family building permits to proceed without the requirement for frontage improvements. d) Interdepartmental Implications: The Engineering Department and Building Department work cooperatively on single family residential building permits and this Policy will provide consistency in processing applications. e) Business Plan/Financial Implications: It is anticipated that the City will collect fewer cash in lieu contributions for future frontage improvements. f) Alternatives: To continue with the existing practice, dealing with each application on a case by case basis. 01-0340-50 Page3 of 4
CONCLUSION: This proposed Policy will provide clarity and consistency in the evaluation and administration for frontage improvements associated with single family residential building permits. It is recommended that the attached "Single Family Residential Building Permit Frontage Improvements Policy" be adopted. Prepared by: Reviewed by: Approved by: F, ank Quinn, MBA, PEng. eneral Manager Public Works & Development Services Concurrence: Acting Chief Administrative Officer Attachments: (A) Single Family Residential Building Permit Frontage Improvements Policy 01-0340-50 Page 4 of 4
~~ -----------~-----------=~~ NU4#•id11iii British Columbia Title: Single Family Residential Building Permit Frontage Improvements Authority: D Legislative Approval: D Council Policy Statement: D Operational D CMT D General Manager POLICY MANUAL Policy No: Supersedes: Effective Date: Review Date: Where the City of Maple Ridge (City) requires Frontage Improvements to be completed as a part of building permits, pursuant to Maple Ridge Subdivision and Development Servicing Bylaw No. 4800 -1993, Frontage Improvements as a part of single family residential building permits will be required based on the following principles: 1. Frontage Improvements will not be required if the road and utilities fronting the subject property are already constructed to the ultimate standard. 2. Building permits for single family residential properties located outside of the City of Maple Ridge Urban Containment Boundary will not be required to provide Frontage Improvements unless they are otherwise required for servicing of the property such as a water connection, driveway, etc. 3. Single family residential building permit applicants for properties located within the City of Maple Ridge Urban Containment Boundary are required to construct or pay cash in lieu for all Frontage Improvements if any of the three following conditions are met: a. A new dwelling unit is to be constructed b. A new house is to be constructed c. The existing house will be Substantially Reconstructed 4. All other single family residential building permit applicants will not require Frontage Improvements unless required for servicing of the property. Purpose: To outline the procedures for determining when construction or cash in lieu for Frontage Improvements are required as a condition of single family residential building permits. Definitions: • "Frontage Improvements" means required upgrades to the utilities or roadways fronting the property to bring them in line with current City standards. • "Substantially Reconstructed" means that the project is no longer considered a renovation by BC Housing and requires a new home registration form as a part of the building permit submission. Page 1 of 2 Policy
Page 2 of 2 Policy
Key Areas of Responsibility
Action to Take
City staff to identify if the property is within the City of Maple Ridge
Urban Containment Boundary and if the scope of work proposed
in the building permit meets the conditions for Frontage
Improvements detailed in this policy.
City staff to identify the scope of required Frontage Improvements
associated with the building permit. Mandatory Frontage
Improvements required for servicing the property will be identified
regardless of scope of permit or property location.
City staff to prepare a cost calculation for the Frontage
Improvements associated with the building permit.
Applicant to determine preference to either construct the Frontage
Improvements or provide cash in lieu.
City staff to record cash in lieu payments made for Frontage
Improvements contribution in the City’s property database and
GIS system.
Construction of Frontage Improvements if required to be included
in building permit.
Responsibility
Building Department
Engineering Department
Engineering Department
Applicant
Engineering Department
Building Department
1000 Bylaws 1000
CITY OF MAPLE RIDGE BYLAW NO. 7530-2019 A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014 WHEREAS Section 4 77 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed expedient to amend Schedules "B" & "C" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1. This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 7530-2019 2. Schedule "B" is hereby amended for that parcel or tract of land and premises known and described as: Lot 24 Section 28 Township 12 New Westminster District Plan 38973 and outlined in heavy black line on Map No. 993, a copy of which is attached hereto and forms part of this Bylaw, is hereby designated/amended as shown. 3. Schedule "C" is hereby amended for that parcel or tract of land and premises known and described as: Lot 24 Section 28 Township 12 New Westminster District Plan 38973 and outlined in heavy black line on Map No. 994, a copy of which is attached hereto and forms part of this Bylaw, is hereby amended by adding Conservation and Forest. 4. Maple Ridge Official Community Plan Bylaw No. 7060-2014 is hereby amended accordingly. READ a first time the 12th day of February, 2019. READ a second time the 12th day of February, 2019. PUBLIC HEARING held the 19th day of March, 2019. READ a third time the day of ADOPTED, the day of ,20. PRESIDING MEMBER ,20 CORPORATE OFFICER 1001.1 r
:= 1 o._ -t ~ ~' ~ ...... L. .. ~L_ 12835 4 A ' ~i l ;gj , .. _______ 1 .... _~j ... ........L_ •••. 21 ' 22 I · .... ......... ....... . ..................... '?7_6_1 1 "-l[) l[) A I 12705 j 12758 12702 r··-···-·· -··-'-··-, \ /ro i \ 12950 111 / ~ i \ ~ -~ j ,·-~-·····rJ l lO a.. ! \ 12926 &10 W; : UJ,.. ' f i·····-····-·~·----~ I 'i ) 12908 g I / PARK (~--------':,_--) EPP 56757 ,,\ ____ (1 \ 12886 8 {0913 i (.'r) ' ~-·····--····~~ ! 12aao ffi" ,,,. I i 7t;5 i I l[) , o._ ; 6 lh/ ' .... ~··-····-··-··, P45932 20 19 A o._ ' ' !. .. -·--128 AVE. 2 3 ------P6438 2 3 I P6438 P465 42 41 9 12781 12776 ,-: 8 <fl 12769 ~ 12750 7 *LMP5966 12739 6 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. Map No. From: 7530-2019 993 Estate Suburban Residential To: c::::J Conservation ~ Forest ~ N SCALE 1:2,500
Cl. 3 4 i 5 A ~ ;:::: 1 ! l_~ I l__~~, I 4 (0 0 ~ Cl. A .., '··--·--··-····-~ !'-Ii) Ii) 21 22 A 12791 12761 12705 2 PARK I P64;38 37 P6438 4 P46567 P38973 I I / I I ! 128 AVE. P50674 42 \1~--···-···--;---------, : P45932 II ! , I 20 : co : t ~ 12781 I >-----------' g _______ ! a. i 12758 19 ! 2 i \ 12ro9! ,---------i \ ) , 3 / ---~~-i-t----~2731 A I 1 12702 12788 12776 12750 12728 3 41 9 8 7 /~\ ~, ('): C'\I 1 P465 38 *LMP5966 6 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. Map No. Purpose: MAPLE RIDGE British Columbia 7530-2019 994 To Amend Schedule C as shown [=:J To Add To Conservation ~ To Add To Forest 6 N SCALE 1:2,500
CITY OF MAPLE RIDGE BYLAW NO. 7392-2017 A Bylaw to amend the text of Maple Ridge Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7103-2014." 2. Section 601 ONE FAMILY AND TWO FAMILY RESIDENTIAL ZONES (R-1, R-2, R-3, RS-1, RS-1a, RS-lb, SRS, RS-1c, RS-1d, RS-2, RS-3, RT-1, RE, CD-1-93) Subsection C. REGULATION FOR THE SIZE, SHAPE AND SITING OF BUILDINGS AND STRUCTURES of Maple Ridge Zoning Bylaw No. 3510 -1985 is amended by adding the following as item 19: "(19) DENSITY BONUS REGULATIONS (a) A Density Bonus is permitted on the parcels or tracts of land and premises known and described as: 23585 128th Avenue Lot: 24, Section: 28, Township: 12, Plan: NWP38973 provided that the owner dedicates park land for the purpose of tree preservation, exclusive of Environmentally Sensitive Area lands and park dedication required by Local Government Act Section 510 Provision of Park Land. (b) The base density is a minimum subdivision lot area of 4,000 m2, minimum subdivision lot width of 36 metres, and minimum subdivision lot depth of 60 metres. A Density Bonus is an option in the RS-2 zone as follows: (i) The owner must dedicate as park land at least 2922 m2 in any subdivision containing one or more lots with an area of less than 4,000 m2, as a condition of subdivision approval by the Approving Officer, such area to be acceptable to the Approving Officer for the purpose of preserving mature trees on the parent parcel. (ii) The maximum density bonus is: A) Minimum lot area of 1,200 m2 B) Minimum lot width of 24 m C) Minimum lot depth of 36 m 3. Zoning requirements for the RS-1c zone shall apply and supersede the zoning requirements for the RS-2 zone for any subdivision approved pursuant to this item 19." 1001.2
4. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 10th day of October, 2017. READ a second time the 12th day of February, 2019. PUBLIC HEARING held the 19th day of March, 2019. READ a third time the day of , 20 APPROVED by the Ministry of Transportation and Infrastructure this ,20 ADOPTED, the day of , 20 day of PRESIDING MEMBER CORPORATE OFFICER
CITY OF MAPLE RIDGE BYLAW NO. 7526-2018 A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014 WHEREAS Section 4 77 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed expedient to amend Schedule "A" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1. This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 7526-2018." 2. Schedule "A", Chapter 10.3, Part VI, A -Silver Valley, Figure 2 -Land Use Plan, and Figure 3C -River Hamlet, are hereby amended for the parcel or tract of land and premises known and described as: Lot 4 Section 28 Township 12 New Westminster Plan 24142 and Lot 38 Section 28 Township 12 New Westminster Plan 40978 and outlined in heavy black line on Map No. 991, a copy of which is attached hereto and forms part of this bylaw, is hereby designated as shown. 3. Schedule "A", Chapter 10.3, Part VI, A -Silver Valley, Figure 4 -Trails/ Open Space is/are hereby amended for the parcel or tract of land and premises known and described as: Lot 4 Section 28 Township 12 New Westminster Plan 24142 and Lot 38 Section .28 Township 12 New Westminster Plan 40978 and outlined in heavy black line on Map No. 992, a copy of which is attached hereto and forms part of this bylaw, is hereby designated as shown. 4. Maple Ridge Official Community Plan Bylaw No. 7060-2014 as amended is hereby amended accordingly. READ a first time the 26th day of February, 2019. READ a second time the 26th day of February, 2019. PUBLIC HEARING held the 19th day of March, 2019. READ a third time the day of ADOPTED, the day of ,20 PRESIDING MEMBER , 20 CORPORATE OFFICER 1002.1
42 BC 13285 13243 13165 P 1105 P 1105 18 cx, : 13346 15 i " N • ; 18 ;;: ! 13340 16 1 .~ fu [;;;;617] ,,,,,'d ,,,,,<l" ~ ; 13332 18 '17 ,t,""/ l----el-/ _, I f 13326 ~~16 ,,,o; i 13320 20~1 I 15 I 13312 21 I ! 1! Ii J EPP 53011 I, EPS 4275 .=-1 . 2 A EPP 53011 13260 r ~ ~ 1 22 EPP 72327 fl 1· P47 03 2 13 P 263 Rem EP13 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. Map No. Purpose: From: To: MAPLE RIDGE British Columbia 7526-2018 991 To Amend Figure 2 and Figure 3C of the Silver Valley Area Plan Conservation and Neighbourhood Park Medium/High Density Residential 6 N SCALE 1 :2,500
53 13285 13243 33 P 1105 P 1105 18 35 13227 +----···~-! C') n_ 34 •pp157 13215 13165 "' N n_ n_ w I 13346 15 ! " 18~ 13340 16 i 13336 17 13332 18 13326 19gl[ I 16 -"'' 13320 20~5 u , 14 13312 21 I I Ii J ·1 EPP 53011 I, EPS 4275 .=-1 . 2 A EPP 53011 13260 r.:; ':... 1 22 EPP 72327 fl 1· P47 03 2 13 P 263 Rem EP13 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. Map No. Purpose: 7526-2018 992 To Amend Figure 4 of the Silver Valley Area Plan as shown [:] To Remove from Conservation ~ To Remove from Neighbourhood Park 6 N SCALE 1 :2,500 Ii
CITY OF MAPLE RIDGE BYLAW NO. 7068-2014 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7068-2014." 2. Those parcels or tracts of land and premises known and described as: Lot 4 Section 28 Township 12 New Westminster District Plan 24142 Lot 38 Section 28 Township 12 New Westminster District Plan 40978 and outlined in heavy black line on Map No. 1613 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to RM-1 (Townhouse Residential) and P-1 (Park and School). 3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 8th day of April, 2014 READ a second time the 26th day of February, 2019. PUBLIC HEARING held the 19th day of March, 2019. READ a third time the day of ADOPTED, the day of ,20 ,20 PRESIDING MEMBER CORPORATE OFFICER 1002.2
\ 1\ 13291i 53 \ \ 13285 P 131 7 13243 13202 3 30 Rem A i C") it,... ' -i Nt---n:n:H !_: ~ l ~ ~=~--'i-.,"~,=~-~ 38 P 40978 P 37 22 31 32 33 ~ II O I :'''°' I ... C"); C") ' -1 ~I EPP 84321 "' ~L '-' ---o._\-1 EPP 84323 w ,1 35 N 13227 ~--·---·--· ..... C'C) [l_ '34 *PP157 13215 CX) 13346 15 N 18 [l_ 13340 16 •" [l_ 'Vfo 'o w 13336 17 ~ 'l,<>; () i 13332 18 17 ,r;,"'" ! (") : 13326 19~1 16 -, ----r..,-! 13320 20~1 , 13312 21 I 15 14 ;....... "--"---'--' 11 2---13-;4 s!s g ~,. ~!. ~ ~[ ~ '" '"' N Ni ,-..~-------< <X) 0 N "' (l_ (l_ w IJ J EPP 53011 I, EPS 4275 .::-1 ', A E~P053t,1 EPP 72327 fl 13260 P 47 03 22 2 ·---'-------~----~":'._J_i_~ ~ -c-. --7~2AVE -......... \___ ~----·----.. -~---~--~ ~ ~ ~ LMP 38113 // ~---PARK Urban A ea -19 13 P 263 Rem ---------~ Bounda "''-...___ ----P 1105 18 MAPLE RIDGE ZONE AMENDING 7068-2014 1613 P 1105 Bylaw No. Map No. From: RS-2 (One Family Suburban Residential) RS-3 (One Family Rural Residential) l::J RM-1 (Townhouse Residential) To: ~ P-1 (Park and School) MAPLE RIDGE British Columbia 13165 I EP13 6 N SCALE 1 :2,500
CITY OF MAPLE RIDGE BYLAW NO. 7525-2018 A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014 WHEREAS Section 4 77 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed expedient to amend Schedules "A" & "C" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1. Schedule "A", Chapter 10.4 Town Centre Area Plan, Schedule 1: Town Centre Area Land-Use Designation Map is hereby amended for a portion of land described as: Lot 1 District Lot 401 Group 1 New Westminster District Plan BCP24521 and outlined in heavy black line on Map No. 989, a copy of which is attached hereto and forms part of this Bylaw, is hereby designated as shown from conservation to Low-Rise Apartment. 2. Schedule "C" is hereby amended for a portion of land and premises known and described as: Lot 1 District Lot 401 Group 1 New Westminster District Plan BCP24521 and outlined in heavy black line on Map No. 990, a copy of which is attached hereto and forms part of this Bylaw, is hereby amended by removing Conservation. 3. Schedule "A" Chapter 10.4 Town Centre Area Plan, Section 3.3 Land Use Designations, Subsection 3-22 Low-Rise Apartment is amended by adding: a) Notwithstanding the above, a Low-Rise Apartment development be of a minimum of three (3) storeys and a maximum of six (6) storeys is only permitted for property located at Lot 1 District Lot 401 Group 1 New Westminster District Plan BCP24521. 4. Maple Ridge Official Community Plan Bylaw No.7060-2014 is hereby amended accordingly. READ a first time the 26th day of February, 2019. READ a second time the 26th day of February, 2019. PUBLIC HEARING held the 19th day of March, 2019. READ a third time the day of ADOPTED the day of PRESIDING MEMBER ,20 ,20 CORPORATE OFFICER 1003.1
21 1 ...... -... 1 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. Map No. Purpose: From: To: MAPLE RIDGE British Columbia 7525-2018 989 To Amend Town Centre Area Plan Schedule 1 Conservation Low-Rise Apartment ~ N SCALE 1:2,000
BCP 22107 PARK I ' ' i ···················; / BCP 24521 \ \ i \ t--co 0 i 8:: BCP 22107 ) • PARK ; / ' / , I I ) ~ro/ -; -I /}:/t/ / l I / I ;.. <-I I 9,1,'b-; I / ~:;'~,.,/BCP 24521 / I / / , l// 2 ! \ ~ 95 21 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. Map No. Purpose: MAPLE RIDGE British Columbia 7525-2018 990 To Amend Schedule C as shown c:J To Remove from Conservation 6 N SCALE 1:2,000 l I f
CITY OF MAPLE RIDGE BYLAW NO. 7401-2017 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7 401-2017 ." 2. That Part 6, Section 604, Medium Density Apartment Residential District (RM-2) be amended by inserting into Subsection 5 Density, after clause (f) the following new clause: g) "The maximum floor space ratio shall be 1.8 times the lot area with the following exception: Lot 1, District Lot 401, Group 1, New Westminster District, Plan BCP24521: i. An amount equal to 0.2 times the lot area may be added, not to exceed a maximum floor space ratio of 2.0 times the lot area. 3. That Part 6, Section 604, Subsection 7 Size of Buildings and Structures, be deleted in its entirety and replaced with the following: "a) All apartment buildings shall not exceed 15 metres nor 4 storeys in height; b) A Maximum height of 22.0 metres nor 6 storeys shall be permitted at 11641 -227 Street (Phase One). Lot 1, District Lot 401, Group 1, New Westminster District, Plan BCP24521". 4. That parcel or tract of land and premises known and described as: Lot 1 District Lot 401 Group 1 New Westminster District Plan BCP24521 and outlined in heavy black line on Map No. 1738 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RM-2 (Medium Density Apartment Residential). 5. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 16th day of January, 2018. READ a second time the 26th day of February, 2019. PUBLIC HEARING held the 19th day of March, 2019. READ a third time the day of , 20 APPROVED by the Ministry of Transportation and Infrastructure this day of ,20 ADOPTED, the day of ,20 PRESIDING MEMBER CORPORATE OFFICER 1003.2
70 P 63225 NWS 2316 :xi ..... N (J) (J) ..... N 0.. en ~ \ \ (J) 0 0 0.. A BCP 22107 PARK / / /' ' ' v N ~ i v . 0.. 0 IIl c-'I, \ \ ~ \ \ \~ ' ',\\ ,\ '\l BCP 24521 MAPLE RIDGE ZONE AMENDING Bylaw No. Map No. From: To: MAPLE RIDGE British Columbia 7401-2017 1738 RS-1 (One Family Urban Residential) RM-2 (Medium Density Apartment Residential) PARK BCP 22107 JV ..... CX) 0 51 o.. I; ~ y ' ' 2 / i1 I 11662-90 ~I f LMS 1873 i I i </. LMP ' LMP / 9574 i L \ ___ ~ ____ __, GILLEY A 6 N SCALE 1 :2,500
TO: FROM: SUBJECT: City of Maple Ridge His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer Final Reading: Zone Amending Bylaw No. 7220-2016 23729 Dewdney Trunk Road MEETING DATE: FILE NO: MEETING: EXECUTIVE SUMMARY: April 9, 2019 2016-009-RZ COUNCIL Bylaw No. 7220-2016 has been considered by Council and at Public Hearing and subsequently was granted Third Reading. The applicant has requested that Final Reading be granted. The purpose of the rezoning is to permit the construction of a 41 Unit Townhouse Development. Council considered rezoning application 2016-009-RZ and granted first reading for Zone Amending Bylaw No. 7220-2016 on March 8, 2016. Council granted second reading for Zone Amending Bylaw No.7220-2016 on February 28, 2017. This application was presented at Public Hearing on March 21, 2017, and Council granted third reading on April 11, 2017. An extension was granted on October 11, 2018. RECOMMENDATION: That Zone Amending Bylaw No. 7220-2016 be adopted. DISCUSSION: a) Background Context: Council considered this rezoning application at a Public Hearing held on March 21, 2017. On April 12, 2018 Council granted Third Reading to Zone Amending Bylaw No. 7220-2016 with the stipulation that the following conditions be addressed: 1. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; This work has been completed and securities have been received. 2. Road dedication on Dewdney Trunk Road and for the proposed lane as required; This work has been completed along with the registration of a new legal plan. 3. Registration of a Restrictive Covenant for the Geotechnical Report; This requirement has been met. 4. Registration of a Restrictive Covenant for protecting the Visitor Parking; This requirement has been met. Page 1 of 2 1004
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CITY OF MAPLE RIDGE BYLAW NO. 7220-2016 APPENDIX 8 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7220-2016." 2. That parcel or tract of land and premises known and described as: Parcel "2" of Parcel "A" (Explanatory Plan 1734) of the South East Quarter Section 21 Township 12 EXCEPT: FIRSTLY: Parcel "One" (Explanatory Plan 17000); SECONDLY: Part subdivided by Plan LMP 36965; New Westminster District and outlined in heavy black line on Map No. 1662 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RM-1 (Townhouse Residential). 3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 8th day of March, 2016. READ a second time the 28th day of February, 2017. PUBLIC HEARING held the 21st day of March, 2017. READ a third time the 11th day of April, 2017. ADOPTED, the day of , 20 PRESIDING MEMBER CORPORATE OFFICER
., U) "' l.J~ a. u a:, u ~ a:, I I I N / 17 ro / /1 / LMP 30404 BCP 49654 f-----------~~~---~4\ ~3&311&112 'b ~2085 12102 / _13/ ~ 12:.>.9 \ ~//~ 8:# 11 ~ ~2077 I '-~?~ M15 t--m-----'-='-'-l 2 LMS 988 LMP 9544 /lo 12;,:; 12075 10 3 2 12094 co r1"'2"'01___,4_+r,__--!1-=c20'!.!.7-"-3--l ~CL16 -'"' 1r ,~ 1207, '"' 12070 9 :'.i 4 I \;087 ~ 12090 9:: 12057 :;; i-=L=M~l':r-1-3-,J-(4_0_3-,:._12'.::0'.:'.6~9 Urban Area ~~'0;:i;iti:\15 ~ 1208~ci5 11 ~ 18 gi ~8 ~ 7 ;;; 6 5 Boundary · ~\ 12013 ~ ~ ~ ~ 12os5 LMP 9545 LMP 9546 12099 \ / 0 0 0 0 ~ N I'-I'-r--1~ ~ 2 ~ 3 LMP 120B AVE. 0 0 (') " I'-r--"'4 ~ 5 398b1 0 "' ~6 L LMD 398 0 _ . __ RW 28408 _ 8 B .. TELEPHONE CO 0 ,.._ ~ 120B AVE. BCP 19841 120A LANE ~ff L------;B::;-;C:;-::P;--;6::::8-::47-:------~ Rem Pel. 2 of Pel. A EP 1734 LMP 30403 27 ; J BCS 3574 h-l-~---"B..::C.:..,P.;::;2c:..17c..:7..::0_--I P 4233 \ LMP 787 / LMP 3164 SL3 la SL5 SL4 ::-SLE lCS 11 41 45 46 47 j::: ,.._ 0 N u. P 20770 148 I 2~307 Rem3 CL I N "' <D ~ RP 57263 Rem Pel. Aof7 LMP 8074 [RP 86679 LMP 16374 111991 11979 ~~~~b~ ~2: ~21~20~19~18~17 L ~p '52 6 2 Rem LANE 1---3-11-96_7___, W 1---1-1-98_7 _____ 11988 80.7' 8 16 11957 f E 1------1~ 4 O <D 11977 ~ 11978 <D 1----11-9-49--1 1/2 ~ 7 ~ 15 ~ 5 7 N 11965 '.3 11966 N 6 11943 N 6 14 CL 11953 :3 5 <D 11929 a, 3 ~ ~ 11954 CL ~ 7 11937 13 :3 l-,.._',-------1 .__ __ __, CL 8 11931 9 11923 10 11915 N 11917 ~ 11918 lD 11909 2 ~ 10 N £'111 ,~ - J IN BCP 21769 ~ B 12005 ft' • L~P 4613 LMP 27920 DE\NDNEY TRUNK RD. t'i.V 1£.Jf.:> LMP 3333 LMP 3166 I 1 "' 11995 ;;; 12 26 I Rem rn,___~=c-1 EP15903 11983 'l-""'l'I" I;:! <D 13 30 25 I ~ P 8!/i134 ~ 11911 23780 1 ~ 1 ~ 14 ~ I ,._....,..-~=-=-' g~ o ~-:, 24/ ~-I ~ u.1;1959 20~ ~ 21 ~ ~ 0 / ~ r---/r--'"''-'-----_,, .. "' / 1;J f;l 119BAVE. P72b72 "'23 ,-... "' 1193819 22 / 1fu ~ J~ co cr, 11949 ~, __ ...,,___,__w__, 1-M g M 16 '--1-19_3_2-----'-----'-;---' r _J" C/J ;,;-2~ ~ 11939 18 / / $ co CL 17 / / 11 /;J CL 1--------/....:..._~ / / 11931 ,i-c::-....L....----l / 3 18 / 11921) 11928 ;,; 11927 17 11926 / 11920 16 / it 10 / ,__, 11917 11914 ~ i~ ; ~7: ~ ~ 19 ,_ ___ 1_5 _ _,_ •1___,r:::i.:,.e; _ _,_~-'---.J 10 I?----::--~ ,.._ 11911 11908 s: CL le I 7_;,,:'.90 5 CL ?O MAPLE RIDGE ZONE AMENDING Bylaw No. Map No. From: To: 7220-2016 1662 RS-3 (One Family Rural Residential) RM-1 (Townhouse Residential) 0 " 0 (') a. :a;; ...J -Urban Area Boundary 6 MAPLE RIDGE N British Columbia SCALE 1 :2,500
C,) >< Cl z UJ a.. a.. <( 18'·57/8" ~,~~·"' I ,:~ ~:: ~1t~.1 Vl .... j [3048.00) / SJGNAGE DETAIL SCALE: 114":1'-0' ,,:~~,, ... .,,,,,.~,-~ LANir~· ~-i l.f FLOOR AREA SUMMARY ~~~GARAOE[LOWER•[ MAIN I UPPER 305 sq.fl 220 oq.11. 579sq.ll. 640 oq.11. 1,(3; oq.11. 1:J.l.7 m' 3;eoq.fl n2o.q.ll. snaq.11. e511,q.ll. 1.•1ooq.ll 1:ie.em• 3;a,q.ll. 2221q.ll. s1Msq.ll.8SS•q.11. 20 [swoq.11. ;Ssq.11. &28sq.ll. &33oq.ll. s [soesq.11.J ;ssq.ll.[e•2•q.ll.[e371q.lt. 3 [S03sq,fl.j ggsq.ll.[&32aq.fl.[637•q.lt. 5 [420aq.11.l13;,q.ll[e1ssq.1t.[e3oaq.ft. [SITE RECONCILIATION , .. ., .. ~ ,'1,,,-,&· f I I I I i ,,,,, ," Ji!' 1",• .,-v""'tt I r;" I I I ... l·''~ I" 1·· ~l' I I.,, 1'° .,---~ •' MAX FLOOR SPACE RATIO (FSRt LEGAL DESCRIPTION: SECTION21 TOWNSHIP12 Nl',tl f CIVIC ADDRESS: 2J72110EWONEYTRUNKROAD,MAPI.ERIOGE,BC ZONING INFORMATION: ZONE: ~;~:~ '" RM-1 GROSS TOTAL; 108,2~•1 (10,0!!\m' 12.~6 oo/ 1.006 NI) ROAODEOICATION, 10,162sl{1144m') RO/\OOEOICATION: 41\9,l(:ie:lm, NETAREA: 94,015of(8734m'/2.15-8ac/0.67ha) 18-24UPA 18UPAx2.158oc•33UNITSMINIMUM 24UPAx2.156aC"5\UNITSMAX1MUM PROVlOEO:(FlOORSPACEEXCLUOINOGAAAGE) SMOg•f/Q4,015sl•O.GO{FSR) ~ 4\ OOUBLE GARAGE TOWNHOUSE UNITSx 2 STAU.51 Ut,.nz&2 STALLS (INCLU0ES0.2x41UN1TS:8V1SlTORS) OOUBLEGAR.IIGE IN DRIVEWAYS VISITORS fo[ALREQU1REO• GO STALLS z &2STALLS • 30STALLS • 12STALLS ~ LIJP:J98SI DEWDNEY TRUNK ROAD ~ ~-"' i1i ~ REO~Rm ffi~~JI1~i:on1Ne 7.5m 7.5m ,.~ EXTERIORS10El0TL1NE ,_.,,, PROVlOEO: FRONTtOTtlNE REARLOTLINE INTERIOR SIDE LOT LINE EXTERIORSIDELOTLINE (SETBACKTOBUILOING) 7.5m(23nHSTREET) 7.5m(EAST) Mm(NORTH) Mm(DEWONEYTRUNKRD)(VARIANCE) smNG CO~NUOUS 110 DEGREE HORIZONTAL ARC UNENCUMBERED BY BUILO!NGS ON TttE S.O.ME LOT OF RADIUS NOT LESS THAN: :: :::0mi=:::~:~:~:Q:::~ OTliER THAN LIVING ROOM Jm FROM TliE CENTRE OF ALL OlttER WINDOWS 12mTOLIVINGROOM(VARIANCE) ,, ·~ (SETB ... CKTOOECKCOI.UMN) •~m 4.48m(VARIANCE) l/lP:J9851 Pl AN ~P3;;s-;----1-,--1., .. j, ti _I ·~· ILbi I " :::::, I I -'.~I~ -I. ,11~ ,• ,,.. ~ MAXlMUMBVILOINGHEIGHT: ~~~ ~:;a USEASLEOPENSPACE: @ ~~I~: ~~~-o-45.0m' FOR EACH 3 OR MORE BEOROOMUMT 41UN1TS>c45.0m'z1,845m' COMMON ACTIVITY AREA: REQUIRED: 5m'FOR EACH UHIT (TlilSAREA ~V..Y FORM PART OF USEABLE OPENSPACEREOUIREMENT.) 41UNITSX5m'•205rn'(2,200sf) 215m'(2,312sf) ~~ 1' .:;:_ ,, i .,.,,-f' l' ·t ,.~ ,·· C(:o.,,1o,, ....... ts~'~ ~,, .. :.7:: ARCH I TE CT URE J NC OR PO RATED Sullo10Q-1Sl1McCall""'Ro1d Abbo!sJord,8~hhColvmbioV2S~ ,..,.,15:l.5.>22 IOOU53.5'1<1 olo!o~!= .. , ... &. /~!t::O,~,~· A :01oi.011-1• l.£:!.1$SU[OF00ADP &\ ::,\~~,ooo, & ::~~~DI' OQtlM)HI IUAl'Pl.K:ATlOH 1046876 BC LTD. PROJECT PROPOSED TOWNHOUSE DEVELOPMENT 2J7aDEWONEYTRUNKROAD MAPLERIDGE,DCV•R1W1 PROPOSED SITE PLAN 1526 DP-00.01
City of Maple Ridge Maple Ridge Business Licencing and Regulation Amending No. 7529-2019 A bylaw to amend Maple Ridge Business Licencing and Regulation Bylaw No. 6815-2011 WHEREAS the Council of The City of Maple Ridge deems it expedient to amend Maple Ridge Business Licencing and Regulation Bylaw No. 6815-2011; NOW THEREFORE, the Council of the City of Maple Ridge enacts as follows: 1. This bylaw may be cited as Maple Ridge Business Licencing and Regulation Amending No. 7529-2019. 2. Maple Ridge Business Licencing and Regulation Bylaw No. 6815-2011 is amended in Schedule A by adding the following new section 11 and re-numbering all subsequent categories accordingly. 11. CANNABIS SERVICES Category a. Cannabis Retail b. Cannabis Production c. Provincial Cannabis Application Review Licence Fee $5000.00 $5000.00 $ 500.00 3. Maple Ridge Business Licencing and Regulation Bylaw No. 6815-2011 is amended by adding the following under 7.7 Cannabis 7.7.2 All provincial applications submitted to the City of Maple Ridge are subject to an application review. 4. Maple Ridge Business Licencing and Regulation Bylaw No. 6815-2011 is amended in Schedule A by removing k. Cannabis from 41. RETAIL. 5. Maple Ridge Business Licencing and Regulation Bylaw No. 6815-2011 is amended in Schedule A, 12. CLOTHING & LAUNDRY SERVICE by amending the fee for category d. Laundromat to read $110.00. 6. Maple Ridge Business Licencing and Regulation Bylaw No. 6815-2011 is amended in Schedule A, 24. FOOD & BEVERAGE SERVICES by adding the following under c. Liquor Primary Licence Establishment, under the phrase "For each additional occupant": Provincial Application Review $500.00 7. Maple Ridge Business Licencing and Regulation Bylaw No. 6815-2011 is amended under Part 7 Specific Regulations, 7.16 Licensed Premises and U-Brews, by adding: 7.16.2 All Licensed Premises shall not be open later than 2:00 am on New Year's Eve. 1005
8. Maple Ridge Business Licencing and Regulation Bylaw No. 6815-2011 is amended by adding the following under 6.6 Licence Renewal 6.6.2 The Licence renewal fee shown on the Licence renewal statement is due and payable in full by December 31 the preceding year or a late payment fee of $25 shall be applied. 9. Maple Ridge Business Licencing and Regulation Bylaw No. 6815-2011 is amended by updating the table of contents to reflect the current page numbers. READ A FIRST TIME this 12th day of March, 2019. READ A SECOND TIME this 12th day of March, 2019. READ A THIRD TIME this 12th day of March, 2019. ADOPTED this __ day of ______ , 2019. PRESIDING MEMBER CORPORATE OFFICER
1100 Committee Reports and Recommendations
1100
I~--~-··-mapleridge.ca City of Maple Ridge TO: His Worship Mayor Michael Morden and Members of Council MEETING DATE: April 2, 2019 FILE NO: 2019-055-RZ FROM: SUBJECT: Chief Administrative Officer First Reading Zone Amending Bylaw No. 7539-2019 11839 267 Street & 11795 267 Street EXECUTIVE SUMMARY: MEETING: C o W An application has been received to rezone the subject property from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to create a 16 lot subdivision with parcel sizes ranging from 4000 square metres (1 acre) to 4,489 square metres (1.1 acres). The proposed RS-2 Zoning aligns with the Suburban Residential designation, but has been discussed extensively by Council. Previous Councils have expressed concern about allowing residential development outside of the Urban Area Boundary and have previously denied applications for this purpose. On September 5, 2017, Council reaffirmed the Suburban Residential designation with the following resolution: That no changes be made to the current policies in the Official Community Plan for Estate Suburban Residential and Suburban Residential Land Use Designations, as discussed in the Council report dated September 5, 2017. On this basis, this proposal remains consistent with the Official Community Plan. To proceed further with this application additional information is required as outlined below. Pursuant to Council resolution, this application is subject to the Community Amenity Contribution Program. RECOMMENDATIONS: In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. Boards of Education, Greater Boards and Improvements District Boards; and vi. The Provincial and Federal Governments and their agencies. Page 1 of 6 1101
and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City's website, together with an invitation to the public to comment, and; That Zone Amending Bylaw No. 7539-2019 be given first reading; and That the applicant provide further information as described on Schedules (A, B, D, F, & G) of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. DISCUSSION: a) Background Context: Applicant: Legal Description: OCP: Existing: Proposed: Zoning: Existing: Proposed: Surrounding Uses: North: Use: Zone: Designation: South: Use: Zone: Designation: East: Use: Zone: Designation: West: Use: Zone: Designation: Existing Use of Properties Proposed Use of Property: Site Area: Access: Servicing requirement: b) Site Characteristics: Aplin & Martin Consultants David Laird Lot: 2, Section: 18, Township: 15, Plan: NWP7 439 Lot: 4, Section: 18, Township: 15, Plan: NWP5612 Suburban Residential Suburban Residential RS-3 (One Family Rural Residential) RS-2 (One Family Suburban Residential) Rural Residential RS-3 One Family Rural Residential Suburban Residential Park (Kanaka Creek Regional Park) RS-3 One Family Rural Residential Park 2 parcels, rural residential RS-3 One Family Rural Residential Suburban Residential 2 parcels, 1 vacant, 1 rural residential RS-3 One Family Rural Residential Agricultural and Suburban Residential Rural Residential: Suburban Residential 7.080 HA. HA (17.3 acres) 267 Street Suburban Standard The subject properties are designated Suburban Residential. The Southwest boundary of the site is adjacent to the Agricultural Land Reserve, and Kanaka Creek Regional Park intersects at the Page 2 of 6
Southeast corner. A watercourse traverses the site along its eastern edge and the north portion of its western edge. The site is also within the vicinity of the Whonnock Aquifer. This rezoning application is in support of a 16 lot subdivision of RS-2 One Family Suburban Residential parcels. Each of the two subject properties has an existing house, and both dwellings are proposed to be retained with this proposal. The proposed road layout for this development will enable the development potential for adjacent properties that are also designated Suburban Residential. This development proposal is consistent with the Suburban Residential land use designation of the subject property. At this time the current application has been assessed to determine its compliance with the Official Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to Second Reading. Such assessment may impact proposed lot boundaries and yields, OCP designations and Bylaw particulars, and may require application for further development permits. c) Planning Analysis: Official Community Plan: The development site is designated Suburban Residential and this proposal for rezoning to RS-2 Suburban Residential is consistent with its designation. However, portions of the site will need to be designated as conservation for watercourse and natural features protection purposes, therefore triggering the need for an amendment to the Official Community Plan. Due to the proximity of the site to the Agricultural Land Reserve, to watercourses (which are protected through a development permit), to the Kanaka Creek Regional Plan, and the Whonnock Aquifer, additional policies within the Official Community Plan are pertinent to this application and could impact its developable area. These policies are described below. Agricultural Land Reserve. As the southern property is adjacent to the Agricultural Land Reserve at its west property line, the Agricultural policies of the Official Community Plan are pertinent, in particular Policy 6-12 b) and c), as follows: Maple Ridge will protect the productivity of its agricultural land by: a) requiring agricultural impact assessments (A/As) and Groundwater Impact Assessment of non-farm development and infrastructure projects and identifying measures to off-set impacts on agricultural capability; b) preserving larger farm units and areas by using appropriate buffers such as roads, topographic features, watercourses, ditching, fencing, or gradually reduced residential densities on properties adjacent to agricultural land. As outlined in the Official Community Plan, an agricultural impact assessment and a groundwater impact assessment will be required as a condition of Final Reading for this application. Kanaka Creek Regional Park. Policy 5-7 of the Official Community Plan recognizes the role of senior agencies in managing the City's natural resources, as follows: Maple Ridge will work in co-operation with Regional, Provincial, and Federal authorities and plans that contribute to the management and protection of the Page 3 of 6
District's natural features, and many include but are not limited to the Blue Mountain Provincial Forest Recreation Management Strategy, Blaney Bog Regional Park, the Kanaka Creek Regional Park Management Plan, and the policies and regulations of the Agricultural Land Commission. In order to meet this objective, this development application will be referred to the parks planning section of Metro Vancouver prior to Second Reading. Whonnock Aquifer. Aquifers fall under the jurisdiction of the Province of BC which identifies the subject site as part of a Provincial designated vulnerable aquifer. The Province has recently updated their information on aquifers and is the most current information source for Provincial aquifer mapping. In Section 5.4 "Water Resources" of the City's Official Community Plan (OCP), the City recognizes the importance of groundwater as a significant source of drinking water in non-urban areas. A range of policies are included in this section that promote the protection, maintenance, and restoration of groundwater quality. In particular, Policy Policy 5-37 is pertinent, as follows: Maple Ridge will require an evaluation of groundwater flows, conducted by a qualified environmental professional, for new development that is adjacent to areas reliant on well water. Development proposals that cannot ensure adequate groundwater flows, sufficient water quality or mitigate potential impacts to existing and surrounding well water systems will not be supported. Zoning Bylaw: The current application proposes to rezone the properties located at 11839 267 Street and 11795 267 Street from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit a 16 lot subdivision. The minimum lot size for the current RS-3 zone is 0.8 hectares (with community water), and the minimum lot size for the proposed RS-2 (One Family Suburban Residential) zone is 0.4 hectares. Any variations from the requirements of the proposed zone will require a Development Variance Permit application. Community Amenity Contribution Program: On March 14, 2016, Council endorsed the Community Amenity Contribution Program (Policy 6.31). This program is geared towards securing funding to meet community needs and objectives that would not typically be provided for by private sector interests. Certain exemptions have been established, but the program sets contributions rates that are applied as a condition of zoning. This development will be subject to the Policy. For single family developments, the contribution rate is $5100 per single family lot created. Development Permits: Pursuant to Section 8.9 of the OCP, a Watercourse Protection Development Permit application is required for all developments and building permits within 50 metres of the top of bank of all watercourses and wetlands. The purpose of the Watercourse Protection Development Permit is to ensure the preservation, protection, restoration and enhancement of watercourse and riparian areas. Page 4 of 6 r
Pursuant to Section 8.10 of the OCP, a Natural Features Development Permit application is required for all development and subdivision activity or building permits for: • All areas designated Conservation on Schedule "B" or all areas within 50 metres of an area designated Conservation on Schedule "B", or on Figures 2, 3 and 4 in the Silver Valley Area Plan; • All lands with an average natural slope of greater than 15 %; • All floodplain areas and forest lands identified on Natural Features Schedule "C" to ensure the preservation, protection, restoration and enhancement of the natural environment and for development that is protected from hazardous conditions. Development Information Meeting: In accordance with Council Policy 6.20, a Development Information Meeting is required for this application as more than 5 dwelling units are proposed . d) Interdepartmental Implications: In order to advance the current application, after First Reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Fire Department; d) Building Department; e) Parks Department; f) Fisheries & Oceans Canada; g) Ministry of Environment; and h) Canada Post. i) Metro Vancouver Regional Parks Division. The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this evaluation will take place between First and Second Reading. It should be noted, however, that the subject properties will be served by on-site septic disposal as well as community water. A qualified professional will be required to assess the capacity of the site for septic disposal. e) Early and Ongoing Consultation: In respect of Section 475 of the Local Government Act for consultation during an Official Community Plan amendment, it is recommended that no additional consultation is required beyond the early posting of the proposed OCP amendments on the City's website, together with an invitation to the public to comment. In addition, a public hearing will be required after this application has received second reading. Page 5 of 6
f) Development Applications: In order for this application to proceed the following information must be provided, as required by Development Procedures Bylaw No. 5879-1999 as amended: 1. An OCP Application (Schedule A); 2. A complete Rezoning Application (Schedule B or Schedule C); 3. A Watercourse Protection Development Permit Application (Schedule F); 4. A Natural Features Development Permit Application (Schedule G); and 5. A Subdivision Application. The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. CONCLUSION: The development proposal is in compliance with the OCP, therefore, it is recommended that Council grant first reading subject to additional information being provided and assessed prior to Second Reading. The proposed layout has not been reviewed in relation to the relevant bylaws and regulations governing subdivision applications. Any subdivision layout provided is strictly preliminary and must be approved by the City of Maple Ridge's Approving Officer. "Original signed by Chuck Goddard" for Prepared by: Diana Hall, M.A, MCIP, RPP Planner 2 "Original signed by Christine Carter" Reviewed by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA, P. Eng GM Public Works & Development Services "Original signed by Kelly Swift" Concurrence: Kelly Swift, MBA Acting Chief Administrative Officer The following appendices are attached hereto: Appendix A -Subject Map Appendix B -Ortho Map Appendix C -Zone Amending Bylaw No. 7539-2019 Appendix D -Proposed Site Plan Page 6 of 6
' \ .A • ·--', \ "', I -I ..... ... ,..,,,. Q N Scale: 1 :5,000 ,-----__, Legend -stream ---Ditch Centreline -Edge of River - -Indefinite Creek 11111 Lake or Reservoir 11111 River -Major Rivers & Lakes APPENDIX A 11795 267 St, PIO 007-976-640 11839 267 St, PIO 011-231-386 PLANNING DEPARTMENT ~ ..••• mapleridge.ca FILE: 2019-055-RZ DATE: Feb 14, 2019 BY: MC
Scale: 1 :5,000 APPENDIX B 11795 267 St, PIO 007-976-640 11839 267 St, PIO 011-231-386 FILE: 2019-055-RZ DATE: Feb 14, 2019 PLANNING DEPARTMENT BY: MC
CITY OF MAPLE RIDGE BYLAW NO. 7539-2019 APPENDIXC A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7539-2019." 2. Those parcel (s) or tract (s) of land and premises known and described as: Lot 2 Section 18 Township 15 New Westminster District Plan 7 439; Lot 4 Except: Parcel A (Statutory Right of Way Plan LMP50235) Section 18 Township 15 New Westminster District Plan 5612 and outlined in heavy black line on Map No. 1793 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to RS-2 (One Family Suburban Residential). 3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of READ a second time the day of PUBLIC HEARING held the day of READ a third time the day of ADOPTED, the day of PRESIDING MEMBER , 20 ,20 , 20 ,20 ,20 CORPORATE OFFICER
N1123 Rem4 s 1123 P7439 P7439 "LMP9548 S 112 1 118AVE l-------'-----'-----__,_ ___________ -a-,---------,.----r1 ~ SW114NW1/4 P71400 R'N71401 MAPLE RIDGE ZONE AMENDING Bylaw No. Map No. From: To: MAPLE RIDGE Bnt1sh Columbia 7539-2019 1793 RS-3 (One Family Rural Residential) RS-2 (One Family Suburban Residential) P5612 Rem3 A Pel 'A' RW75072 Rom W11249 P9809 E 112 49 I P41725 J.i \ ~ Rem 17 §!I ~ 21 ~ 48 EP 14717 • ~ " 0 ~ N m ~ ~ " 116AVE 47 6 N SCALE 1 :4,500
PROPOSED SUBDIVISION OF LOT 4 EXCEPT" PARCEL A (STATUTORY RIGHT OF WAY PLAN LMP50235) PLAN.5612 AND LOT 2 PLAN 7439 ALL OF SECTION 18 TOWNSHIP 15 NEW WESTMINSTER DISTRICT ~ 111U257/J,Stnotl.loploR/dp,D.C. P.LD.D07-976-6'D .J!QEL -PP.ClJMINMIYLAYOUrONI.Y.SIJ8.£CT1l:IA/'PRDVAJ.. -"'1IVSAJl()DJUD/~5,Afl£Sl/8JECTWO£TA!t£1)SUR\£YNIDMAYVMY -IIOTI08EIJS£DF0RtEGAt.11YoNS,tCT10N$ + SW 1/4 of NW 1/4 ""= " 3 \!?~·? ~'-,.,~.-.,. ·.\,··,,,, ;··,,,~~~< __ 0 "'~ ·. ··~--~-~---' :,. . ',,,; '•, 4 ' APPENDIX D ALL LOTS COMPLY WITH RS-2 -MINIMUM AREA: 0.40HA {4000 Sq.m.) -MINIMUM LOT WIDTH: 36.0m -MINIMUM LOT DEPTH: 60.0m , ** LOT 9 1-WLL REQUIRE A D. V.P. MIN DEPTH 52.35m n l ) 1-(f) 1118 AVE REM 3 Pl.AN 5612
City of Maple Ridge TO: His Worship Mayor Michael Morden and Members of Council MEETING DATE: FILE NO: April 2, 2019 2019-048-DVP cow FROM: SUBJECT: Chief Administrative Officer Development Variance Permit 12621 Ansell Street EXECUTIVE SUMMARY: MEETING: Development Variance Permit application 2019-048-DVP has been received in conjunction with a Building Permit application to permit a new Single Family dwelling. The requested variance is to vary the required road carriageway width on Ansell Street and 126 Avenue from 7m (23.0 ft.) to the existing 6m (19.7 ft.). It is recommended that Development Variance Permit 2019-048-DVP be approved. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal 2019-048-DVP respecting property located at 12621 Ansell Street. DISCUSSION: a) Background Context Applicant: Legal Description: OCP: Existing: Proposed: Zoning: Existing: Proposed: Surrounding Uses: North: South: East: Use: Zone: Designation Use: Zone: Designation: Use: Zone: Designation: K. Loewen, Ridge Dream Homes Lot 2, Section 22, Township 12, New Westminster District Plan 72087 Estate Suburban Residential Estate Suburban Residential RS-2 (One Family Suburban Residential) RS-2 (One Family Suburban Residential) Single Family Residential RS-2 (One Family Suburban Residential) Estate Suburban Residential Single Family Residential RS-2 (One Family Suburban Residential) Estate Suburban Residential Single Family Residential RS-2 (One Family Suburban Residential) Estate Suburban Residential Page 1 of 3 1102
West: Use: Zone: Designation: Existing Use of Property: Proposed Use of Property: Lot Size: Access: Servicing: b) Project Description: Single Family Residential RS-2 (One Family Suburban Residential) Estate Suburban Residential Single Family Residential Single Family Residential 0.4 ha (1 acre) 126 Avenue Rural Standard The subject property, located at 12621 Ansell Street, is located on the north-west corner of the intersection of Ansell Street and 126 Avenue. The property slopes slightly to the west, and is surrounded by single family residential lots (see Appendices A and B). c) Requested Variance: 1. Subdivision and Development Services Bylaw No. 4800 -1993, City of Maple Ridge Design and Construction Documents -Part 4: Supplementary Standard Detail Drawings: To reduce the minimum road carriageway for a rural local road from 7m (23.0 ft.) to the existing 6m (19.7 ft.) along Ansell Street and 126 Avenue. d) Planning Analysis: The Maple Ridge Zoning Bylaw No. 3510 -1985 establishes general minimum and maximum regulations for single family development. The Subdivision and Development Services Bylaw No. 4800-1993 establishes regulations and servicing standards that must be achieved or varied in order to subdivide and develop land within the City of Maple Ridge. A Development Variance Permit allows Council some flexibility in the approval process. The applicant is proposing to vary the minimum road carriageway width from 7m (23.0 ft.) to 6m (19.7 ft.), to keep it as it is currently constructed along Ansell Street and 126 Avenue (see Appendix B). The existing asphalt widths are adequate for the traffic volumes for this area. e) Interdepartmental Implications: The Engineering Department supports the variance as the existing asphalt widths are adequate for the traffic volumes for this area. The secondary access off of Ansell Street will need to be removed. The 126 Avenue access is proposed to remain and this is acceptable. Page 2 of 3
CONCLUSION: The proposed variance is supportable as the existing asphalt widths are adequate for the traffic volumes for this area. It is therefore recommended that this application be favourably considered and the Corporate Officer be authorized to sign and seal Development Variance Permit 2019-048-DVP. "Original signed by Michelle Baski" Prepared by: Michelle Baski, AScT, MA Planner "Original signed by Christine Carter" Reviewed by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA, P.Eng GM Public Works & Development Services "Original signed by Kelly Swift" Concurrence: Kelly Swift, MBA Acting Chief Administrative Officer The following appendices are attached hereto: Appendix A -Subject Map Appendix B -Ortho Map Showing Existing Road Width Page 3 of 3 \ .
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Scale: 1 :2,500 APPENDIX B 12621 ANSELL STREET FILE: 2018-048-VP DATE: Feb 6, 2019 PLANNING DEPARTMENT mapleridge.ca BY: PC
TO: FROM: SUBJECT: City of Maple Ridge His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer Development Permit 23729 Dewdney Trunk Road EXECUTIVE SUMMARY: MEETING DATE: FILE NO: MEETING: April 2, 2019 2016-009-DP cow This development permit application is in support of a 41 unit townhouse development on a 1.0 ha (10,000m2, 2.5 acre) site located at 23729 Dewdney Trunk Road. In support of this use, the subject property is concurrently being rezoned from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential. Council considered rezoning application 2016-009-RZ and granted first reading for Zone Amending Bylaw No. 7220-2016 on March 8, 2016. Council granted second reading for Zone Amending Bylaw No.7220-2016 on February 28, 2017. This application was presented at Public Hearing on March 21, 2017, and Council granted third reading on April 11, 2017. An extension was granted on October 11, 2018. Council will be considering final reading for rezoning application 2016-009-RZ on April 9, 2019. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal 2016-009-DP respecting property located at 23729 Dewdney Trunk Road. DISCUSSION: a) Background Context: Applicant: Legal Description: OCP: Existing: Proposed: Zoning: Existing: Proposed: OCP: Existing: Zoning: Existing: Proposed: Focus Architecture Inc. Section: 21, Township: 12 Urban Residential Urban Residential RS-3 (One Family Rural Residential) RM-1 (Townhouse Residential) Urban Residential RS-3 (One Family Rural Residential) RM-1 (Townhouse Residential) Page 1 of 5 1103
Surrounding Uses: North: Use: Zone: Designation: South: Use: Zone: Designation: East: Use: Zone: Designation: West: Use: Zone: Designation: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing requirement: b) Project Description: Single Family Residential RS-1b (One Family Urban (Medium Density) Residential) Urban Residential Single Family Residential RS-1b (One Family Urban (Medium Density) Residential), CD-1-93 (Amenity Residential District) Urban Residential Single Family Residential RS-3 (One Family Rural Residential) Urban Residential Single Family Residential, Multi-Family Residential R-3 (Special Amenity Residential District), RM-1 (Townhouse Residential) Urban Residential Single Family Residential Multi-Family Residential 1.0 ha (2.5 acres) 237 Street Urban Standard The applicant proposes to rezone the subject property from the RS-3 (One Family Rural Residential) Zone to RM-1 (Townhouse Residential) Zone to permit approximately 41 townhouse units. The entrance to the development is via 120A Lane. All of the units are proposed to have double car garages and three bedrooms. No tandem parking is proposed with this development. The proposed unit size ranges from 126 m2 to 139 m2 (1,355 ft2 -1,492 ft2). A total of nine buildings are proposed, each comprised of four to five units each. The buildings are three storeys in height. The design of the buildings reflects the Tudor style through the use of wooden slats on the end gable walls, fiber-cementitious siding and brick veneer materials. Decorative elements such as wood brackets and corbels were added where the exterior wall meets the soffit. Extended curved wood eaves were also added on facades fronting streets and driveways to enrich the appearance. The site will be fully landscaped and fenced with each unit providing a 6 metre by 6 metre private rear yard area and a community outdoor area of 223 m2 (2400 square feet) for a children's play area. c) Planning Analysis: Pursuant to Section 8.7 of the Official Community Plan, this Multi-Family Development Permit is required to ensure the proposal enhances existing neighbourhoods with compatible housing styles that meet diverse needs, and minimize potential conflicts with neighbouring land uses. The development permit application made to the the City is subject to the Key Guidelines and the Design Guidelines of Section 8.7 Multi-Family Development Permit. Page 2 of 5
A Multi-Family Development Permit is required for all new multi-family development on land designated for Multi-Family development. The purpose of a Multi-Family Development Permit is to enhance existing neighbourhoods with compatible housing styles that meet diverse needs and minimize potential conflicts on neighbouring land uses. The key guideline concepts are as follows: 1. New development into established areas should respect private spaces, and incorporate local neighbourhood elements in building form, height, architectural features and massing. Private yard space has been incorporated into the landscape design for each unit. The residential buildings are oriented with front doors, walkways, and a strong visual presence facing both the public and private street. 2. Transitional development should be used to bridge areas of low and high densities, through means such as stepped building heights, or low-rise ground-oriented housing located to the periphery of higher density developments. The proposed heights of these residential structures will echo those of the surrounding single family neighbourhood. In addition, there is considerable distance (20 metres or 65 feet) separating the units for this proposal from the face of the single family units to the North. This separation is enhanced with fences, landscaping and a municipal lane. 3. Large scale developments should be clustered and given architectural separation to foster a sense of community, and improve visual attractiveness. The 41 residential units are clustered into 9 separate buildings, separated by a combination of private rear yard space and strata road frontages. The site is also contained with its own private access and outdoor play areas. 4. Pedestrian circulation should be encouraged with attractive streetscapes attained through landscaping, architectural details, appropriate lighting and by directing parking underground where possible or away from public view through screened parking structures or surface parking located to the rear of the property. The structures are oriented with a strong street presence. The landscaping at the street front will provide an attractive internal environment and a pleasant view for these outside the project. d) Advisory Design Panel: The Advisory Design Panel (ADP) reviewed the form and character of the proposed development and the landscape plans at a meeting held on October 11, 2016. Following a presentation of the project plans by the project team, the Advisory Design Panel made the following resolution: That the application be supported and the following concerns be addressed as the design develops and be submitted to Planning staff for follow-up: 1. Consider carrying forward the frontage finishes on rear of buildings for further architectural variation. Frontage finishes were carried forward on the area of the building for further architectural variation. These changes are reflected in revised elevation drawings and will be detailed in the Development Permit report. 2. Consider the south fa9ade to be more pedestrian oriented and interactive. Possibly achieved by trellis, landscape and or building elevation treatments. Larger windows and trellises will be provided on the Dewdney Trunk Road frontage. Walkways connecting units to the public streets are provided where possible. A landscaped perimeter will enhance the edges of the project. Page 3 of 5
3. Consider further emphasis on the pedestrian entryways off of Dewdney Trunk Road. Trellises were also added at pedestrian entries off Dewdney Trunk Road. 4. Consider wrapping the Tudor finishes around the sides of the units. This feature was included in the original plan. 5. Consider additional traffic calming with different hard surface finishes accented throughout development. This change was reflected in the landscape drawings. 6. Consider internal pathway connections along rear of buildings five, six, seven and eight. This change would impact the provision of private backyards, which the applicant considers a greater priority for resident enjoyment. In addition, the applicant states this change would affect the required provision of usable open space specified for each dwelling unit. 7. Provide further landscape enhancements at corner of 237th Street and Dewdney Trunk and at entryway adjacent to open space play area. The applicant has made these changes. The ADP concerns have been addressed and are reflected in the current plans. A detailed description of how these items were incorporated into the final design will be included in a future development permit report to Council. e) Citizen/Customer Implications: Public Consultation has been provided through the required Development Information Meeting and the Public Hearing, held on March 21, 2017. In addition, a Develoment Variance Permit is also being pursued, for relaxations to exterior side yard setbacks, interior side yard setbacks, rear yard setback, and the unencumbered distance between structures. This variance request has generated additional notification requirements. f) Financial Implications: In accordance with Council's Landscape Security Policy, a refundable security equivalent to 100% of the estimated landscape cost will be provided to ensure satisfactory provision of landscaping in accordance with the terms and conditions of the Development Permit. Based on an estimated landscape cost of $253,053.50, the security will be $253,053.50. There will be 16 trees added to the municipal street tree inventory on completion of this project. The costs associated with maintaining these trees will need to be included in a subsequent operating budget. Page 4 of 5 I l
CONCLUSION: This development permit application is in support of a multi-family residential development that received third reading on April 11, 2017 and is being considered for final reading on April 9, 2019. The application has been reviewed and supported by the Advisory Design Panel, and for this reason, it is recommended that Application 2016-009-DP be approved. "Original signed by Diana Hall" Prepared by: Diana Hall, M.A., MCIP, RPP Planner 2 "Original signed by Christine Carter" Reviewed by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA, P. Eng GM Public Works & Development Services "Original signed by Kelly Swift" Concurrence: Kelly Swift, MBA Acting Chief Administrative Officer The following appendices are attached hereto: Appendix A -Subject Map Appendix B -Ortho Photo Appendix C -Site Plan Appendix D -Building Elevations. Appendix E -Landscape Plan Page 5 of 5 l
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Scale: 1 :2,000 APPENDIX 8 23729 DEWDNEY TRUNK ROAD PLANNING DEPARTMENT lG~· ••·• FILE: 2016-009-DP DATE: May 16, 2016 mapleridge.ca BY:PC
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1 ~ Nihi4•idMii British Columbia City of Maple Ridge TO: mapleridge.ca His Worship Mayor Mike Morden And Members of Council MEETING DATE: April 2, 2019 FILE NO: FROM: Chief Administrative Officer MEETING: Committee of the Whole SUBJECT: Maple Ridge Filming Fees Amending Bylaw No. 7538-2019 EXECUTIVE SUMMARY: The Maple Ridge Bylaw for Film Production Fees and Charges has not been updated since 2009. A comparison of fees with other municipalities was completed and a bylaw amendment is being brought forward for consideration. RECOMMENDATION(S): That Filming Fees Amending Bylaw No. 7538 -2019 be given first, second and third readings. DISCUSSION: a) Background Context: There are many fees to consider when film production takes place in Maple Ridge. These include fees for electrical permits, highway use permits, park rentals, facility rentals and additional fees directly related to services provided for filming purposes. The film related fees and charges from six neighbouring communities were collected and compared to the fees charged by the City of Maple Ridge. While several fees for internal City permits will remain static until that particular department increases them, an increase to some fees is recommended to reflect current market rates. b) Desired Outcome: In general, the fees for filming in Maple Ridge are lower than other comparable municipalities in the lower mainland. The suggested amendments to the existing Maple Ridge Filming Fees Bylaw will bring the fees and charges to a level consistent with surrounding municipalities. c) Citizen/Customer Implications: Filming can take place in private residences, commercial business, municipal property or City parks. Maple Ridge has seen an increase in filming over the past few years and now estimates approximately 100 -125 productions annually. This results in jobs for approximately 1,200 Maple Ridge citizens, with an estimated minimum $10,000* of spending brought into our community for every "shoot" day. 2014 2015 2016 2017 2018 # of Productions 61 82 104 105 123 # of Permits 216 263 295 265 352 # of "Shoot" Days 339 417 408 405 465 Permit & License Revenue $105,774 $148,370 $173,487 $139,819 $215,481 *Economic Impact 3.39 M 4.17 M 4.08M 4.05 M 4.65M Page 1of311 J1
The suggested fee increases are expected to have a relatively minor impact on the budgets of film productions taking place in Maple Ridge, and are not expected to deter film production in the municipality. Table 1 below uses data from 2018 to estimate the anticipated fees for the different types of productions. A small production uses primarily private locations, whereas a large production might use various City parks over several days. The increase in commercial activity and the interruption experienced when a production is filming suggests a higher fee that is more in-line with what other local communities are charging. Table 1 Example #1: Small production -increase in film permit fee Example #2: Medium production -increase in film permit and community park fees (2 days) Example #3: Large production -increase in film permit and municipal park fees (7 days) d) Interdepartmental Implications: charged by ,apleHidge in, 2018 $975 $2,497 $4,908 Expected charge for same production with rate increase $1,017 $3,054 $6,486 increase $42 $557 $1,578 Many of the fees used for filming are part of existing bylaws within other departments, such as Engineering and Development Services. These fees will remain the same until the individual department reviews their fee for that particular service. One of the exceptions to this is the fee for park rentals. Due to the amount of activity involved in filming in City parks, (parks rentals comprise approximately 10% of all film locations) it is recommended that the filming fee be increased in both our larger parks, such as Memorial Peace Park and Maple Ridge Park, as well as the smaller neighbourhood parks. Should the Bylaw for Film Production Fees and Charges be passed, the Department of Parks, Recreation and Culture will reflect this change in their Fees and Charges with regard to filming in City parks. Page 2 of3
CONCLUSIONS: Filming is an important economic driver in our city, and for this reason, Maple Ridge would benefit from remaining a "film friendly" community. The increases in fees suggested in this report will bring us in line with other comparable communities and are reflected in the attached By-law amendment document. (Appendix A). Prepared by: Film Production Liaison, Economic Development and Civic Property usi= ==d Expansion Officer Economic Development and Civic Property Approved o/-A ce L' m tone, Frank Quinn, MBA. P.Eng GM: Public Works & Development Services Attachments (1) (A) Filming Bylaw Amendment Page 3 of 3
Appendix (A)
CITY OF MAPLE RIDGE
BYLAW NO. 7538 - 2019
A Bylaw to amend Maple Ridge Filming Fees Bylaw No. 6669 - 2009
WHEREAS, Section 194 of the Community Charter provides that the Council may impose fees;
AND WHEREAS, it is deemed desirable to establish a schedule for fees as provided by Section 194;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1. This bylaw may be cited as "Maple Ridge Filming Fees Amending Bylaw No. 7538 - 2019".
2. Maple Ridge Filming Fees Bylaw No. 6669 – 2009 be amended by:
a. Replacing the word “District” with “City” throughout the bylaw wherever reference is
made to the “District of Maple Ridge”;
b. Amending paragraph 7 to read:
7. A person holding the position of Film Production Liaison, their
immediate supervisor or the Designate is authorized to negotiate and
enter filming agreements on behalf of the City.
c. Amending paragraph 8 to read:
8. Notwithstanding any fee contained in this Bylaw or the schedule
attached thereto, Filming Fees for local non-profit agencies under special
circumstances may be reduced or waived at the discretion of the Film
Production Liaison, their immediate supervisor or the Designate.
d. Amending paragraph 9 to read:
9. A cancellation fee may be imposed according to Schedule “A” or may
be calculated on a cost recovery basis by the City in the event a
production is cancelled.
3. Schedule “A” of the Maple Ridge Filming Fees Bylaw No. 6669-2009 is hereby replaced in its
entirety by Schedule “A” attached hereto.
4. Maple Ridge Filming Fees Bylaw No. 6669-2009 is hereby amended accordingly.
READ a first time this day of ,2019.
READ a second time this day of ,2019.
READ a third time this day of ,2019.
ADOPTED this day of ,2019.
PRESIDING MEMBER CORPORATE OFFICER
Appendix (A)
SCHEDULE “A” – FEES
Bylaw No. 6669-2009
Item May 1
2019
Film Permit Application
Per application (1 to 6 locations) $250.00
Each additional location $75.00
Parking Lot per day $300.00
Special Effects Permit 150.00
Municipal Staff Representative
(Outside of regular working hours)
Two times (2X) current Collective Agreement
rate (no additional admin fee)
Neighbourhood Parks per day $500.00
Municipal Parks per day $800.00
Municipal Facility To be determined by the Film Production
Liaison, their immediate supervisor or the
Designate
Prep/Wrap
(Prep and post filming procedures)
50% of location fee
Security Deposit/Damage Deposit To be determined by the Film Production
Liaison, their immediate supervisor or the
Designate
Damage Deductions Assessed as needed
Cancellation Fee $260.00
Fire Department equipment, staff and vehicles To be determined by Fire Chief
RCMP equipment, staff and vehicles To be determined by RCMP
TO: FROM: City of Maple Ridge His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer MEETING DATE: FILE NO: MEETING: April 2, 2019 2179875 cow SUBJECT: Contract Award for Parks Grass Mowing and Trimming Services EXECUTIVE SUMMARY: An Invitation to Tender for the provision of grass mowing and trimming services for City parks and adjacent boulevards for a two year term with three one year renewal options was issued on December 20, 2018 and six bids were submitted before closing on February 19, 2019. Staff recommends that the contract be awarded to Vane Lawn and Garden Care Ltd. who submitted the low bid in the Invitation to Tender (ITI-PL18-85). RECOMMENDATION: That Contract ITI-PL18-85 for Parks Mowing and Trimming Services be awarded to Vane Lawn and Garden Care Ltd. for a two year term in the amount of $224,700, plus a contingency amount of $6,700 for other mowing services that may be required up to April 30, 2021. DISCUSSION: a) Background Context: The previous parks mowing and trimming services contract, which had been in place since 2014, recently expired. An Invitation to Tender (ITI-PL18-85) requested pricing for this work at specified weekly or monthly intervals for a two year term closed on February 19, 2019. Six bids were submitted with the total tendered prices ranging from a low of $224,700.00 to a high of $1,091,125.00. Tenders were checked for completeness and compliance with the Invitation to Tender documents, and all were found to be compliant. The six bid results are listed below from lowest to highest price. 1. Vane Lawn and Garden Care Ltd. 2. Horizon Landscape Contractors 3. Newlands Lawn and Garden Maintenance 4. White Star Property Services Ltd. 5. White West Gardens Ltd. 6. Lee's Trees Ltd. $224,700.00 $293,578.08 $343,860.00 $372,100.50 $568,679.22 $1,091,125.00 Staff evaluated the bids in accordance with the factors specified in the Invitation to Tender, using the information submitted within each bid. After concluding this evaluation, staff identified that the submission from Vane Lawn and Garden Care provides the best overall value to the City. Vane Lawn and Garden is experienced in large mowing and trimming contracts with current and similar contracts with other nearby municipalities. Doc #2179875 Page 1 of 2 1151
b) Desired Outcome: To ensure the provision of municipal grass mowing and trimming services in a cost effective manner. c) Strategic Alignment: This initiative is consistent with the City's Parks, Recreation and Culture Master Plan's strategic objectives to ensure that funding for operations activities is sufficient to achieve desired standards, while working as efficiently and environmentally responsibly as possible, and to ensure that users and customers have a sense of personal safety and security. d) Citizen/Customer Implications: There is no customer service implications anticipated and services will be maintained at the same frequency as in recent years. e) Business Plan/Financial Implications: The cost for this work is contained within the City's operating budget and is $54,715.00 less, on an annual basis, as compared to the previous mowing and trimming contract as a result of City staff taking on grass mowing responsibilities in certain parks, as they are no longer responsible for sports field maintenance in Pitt Meadows. f) Alternatives: As an alternative, the City could purchase the equipment needed to undertake this work, including additional power trimmers and ride-on mowers, however this is not recommended due to the capital cost of the equipment, impact to other park maintenance services and loss of cost savings provided in this bid. CONCLUSION: The previous park mowing and trimming services contract allowed us to provide cost effective park maintenance services to our residents over the past five years and the intent is to continue with this service delivery model with a new contract in place. Staff has reviewed the tender submissions and recommends that the mowing and trimming contract be awarded to Vane Lawn and Garden. Prepared by: ErinGorby Manager of Parks and Open Space Reviewed by: fi~;! Valoree Richmond Acting Director of Parks & Facilities Approved by: rks, Recreation & Culture Concurrence: Doc #2179875 Page 2 of 2
li~·--City of Maple Ridge mapleridge.ca TO: His Worship Mayor Michael Morden and Members of Council MEETING DATE: April 2, 2019 FILE NO: 2014485 FROM: Chief Administrative Officer MEETING: CoW SUBJECT: Award of Contract for the Telosky Fieldhouse Construction EXECUTIVE SUMMARY: This Award of Contract recommendation is for the construction of a new fieldhouse at Telosky Stadium, consisting of two sets of team change rooms, an official's change room, universal washrooms, a concession, and storage. The fieldhouse design process included discussions with stakeholders and the feedback received has been included in the design. This planned fieldhouse replacement is part of the sports field redevelopment project at Telosky Stadium / Thomas Haney Secondary School. An Invitation to Tender (ITI-PL19-2) for the construction of the field house was issued on January 25, 2019, and twelve tenders were submitted before closing on March 1, 2019. Staff has reviewed the submissions and recommends that the work be awarded to the submission that provides the City with the best overall value, received from Golden Globe Construction Ltd. in the amount of $1,168,000 excluding taxes. The Telosky fieldhouse construction price came in just under the anticipated cost for this component of the work and funding is contained within the overall field renovation project budget. Council approval to award the contract is required for the work to proceed. RECOMMENDATION: That Contract ITI-PL19-2 for the Fieldhouse Construction at Telosky Stadium be awarded to Golden Globe Construction Ltd. in the amount of $1,168,000 plus taxes; and That a contingency of $195,000 be established for this project; and further That the Corporate Officer be authorized to execute the contract. DISCUSSION: a) Background Context: A consultation session for the fieldhouse was held with sports user groups on November 21, 2018 to garner input on the overall design and function. Consultation with the concession operator was undertaken as well and the feedback received from the stakeholders has been Doc# 2014485 Page 1 of 3 1152
included in the design. The field house design consists of two sets of team change rooms, an official's change room, four universal washrooms, a concession and associated storage. An Invitation to Tender (ITI-PL19-2) was issued through BC Bid on January 25, 2019 for the construction of the Telosky fieldhouse. Submissions from twelve proponents were received before the closing on March 1, 2019, with the total tender prices (excluding taxes) ranging from a low of $1,168,000 to a high of $1,690,000. The twelve bid results are listed below from lowest to highest price. 1) Golden Globe Construction Limited 2) RJS Construction Limited 3) Valley West Construction Limited 4) Liberty Contract Management 5) Cedar Crest Lands (BC) Limited 6) Index Construction (BC) Inc. 7) Bervin Construction Limited 8) Holaco Construction 9) Kingston Construction Limited 10) Turner Construction Company 11) Klondike Contracting Corporation 12) ICE Development Limited $1,168,000.00 $1,209,553.00 $1,214,000.00 $1,234,993.00 $1,236,000.00 $1,264, 7 48.10 $1,278,000.00 $1,320,000.00 $1,358,622.40 $1,389,594.00 $1,587,434.98 $1,690,000.00 Staff evaluated the bids in accordance with the factors specified in the Invitation to Tender, using the information submitted within each bid. After concluding this evaluation, staff identified that the submission from Golden Globe Construction Ltd. to be best value to the City of Maple Ridge. b) Desired Outcome: The desired outcome is to move forward with the development of parks and recreation infrastructure projects to meet the demands of our rapidly growing community and provide enhanced opportunities for citizens to engage in activities that promote an active, healthy lifestyle and community wellbeing. c) Strategic Alignment: The Telosky support building is one component of the Telosky Stadium / Thomas Haney Secondary School field renovation project which is one of a number of Parks, Recreation & Culture infrastructure priorities. d) Business Plan/Financial Implications: Total project funding in the amount of $10,000,000, with $3,000,000 from Community Amenity Contributions and $7,000,000 in approved borrowing, is included in the adopted financial plan for the total project including the fields and the fieldhouse components. The budget for the fields component is $8.5M which includes design, supply and installation of the synthetic surface, washroom demolition, servicing, off-site improvements, field construction and contingency while the budget for the fieldhouse component is $1.5M which includes design, building construction and contingency. The fieldhouse construction cost of $1,168,000 as well as the recommended contingency of $195,000 is within budget for this component of the project. A contingency of $195,000 is recommended in case construction activities expose issues that have not been identified or anticipatedand and if the contingency is not required for this purpose, it would not be used. Doc # 2014485 Page 2 of 3
The field component came in under budget, as awarded in 2018, and together with the fieldhouse component it is anticipated that the overall project will be delivered under the total project funding of $10M. CONCLUSION: The planned fieldhouse will provide the team change rooms, washrooms and concession amenities to support the sports field use and tournament needs at Telosky Stadium / Thomas Haney Secondary School. Staff is satisfied with the proposal submissions and recommend that the project proceed with the contract to be awarded to Golden Globe Construction Ltd. Prepared by: Reviewed by: Reviewed by: Approved by: Concurrence: Doc # 2014485 Stephanie Howe, LEED AP Facilities Project Coordinator &h«J~p Valaree Richmond Acting Director of Parks & Facilities Tr~vor T mpson, BBA, CPA, Chief Financial Officer David Boag ~:f: Acting General ;er Parks, ecreation & Culture ~Min>;tratWe Officer Page3 of 3