HomeMy WebLinkAbout2019-07-23 Council Agenda and Reports.pdfCity of Maple Ridge COUNCIL MEETING AGENDA July 23, 2019 7:00 p.m. Council Chamber MEETING DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people's lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person's behavior will be reprimanded. The meeting is live streamed and recorded by the City of Maple Ridge. Note: This Agenda is also posted on the City's Web Site at www.mapleridge.ca The purpose of a Council meeting is to enact powers given to Council by using bylaws or resolutions. This is the venue for debate of issues before voting on a bylaw or resolution. 100 CALL TO ORDER 200 AMENDMENTS TO THE AGENDA 300 APPROVAL OF THE AGENDA 400 ADOPTION OF MINUTES 401 Minutes of the Regular Council Meeting of July 9, 2019 and the Special Council Meeting of July 9, 2019 and July 16, 2019 402 Minutes to the Public Hearing of July 16, 2019 500 PRESENTATIONS AT THE REQUEST OF COUNCIL 600 DELEGATIONS 601 Climate Emergency Presentation • Steve Ranta Page 1
Council Meeting Agenda July 23, 2019 Council Chamber Page 2 of 9 650 QUESTIONS FROM THE PUBLIC Note: Questions from the Public are limited to 15 minutes unless extended by a motion approved by the majority of Council. Each speaker is limited to 2 minutes at a time. 700 ITEMS ON CONSENT 701 Minutes 701.1 Minutes of the Development Agreements Committee Meeting of July 16, 2019 701.2 Minutes of Meetings of Committees and Commissions of Council • Public Art Steering Committee -May 2, 2019 702 Reports 702.1 Disbursements for the month ended May 31, 2019 Staff report dated July 23, 2019 recommending that the disbursements for the month ended May 31, 2019 be received for information. 702.2 Disbursements for the month ended June 30, 2019 Staff report dated July 23, 2019 recommending that the disbursements for the month ended June 30, 2019 be received for information. 702.3 2019 Council Expenses Staff report dated July 23, 2019 recommending that Council expenses recorded to June 30, 2019 be received for information. 7 03 Correspondence 7 04 Release of Items from Closed Council Status
Council Meeting Agenda July 23, 2019 Council Chamber Page 3 of 9 800 UNFINISHED BUSINESS 801 Award of Contract-Maple Ridge Lawn Bowling Surface Replacement Staff report dated July 23, 2019 recommending Contract RFP-PL19-41 for Synthetic Lawn Bowling Surface Replacement at Maple Ridge Lawn Bowling Club be awarded to Marathon Surfaces Inc., that a contingency be authorized and that the Corporate Officer be authorized to execute the contract. 802 Advisory Committee Review Recommendations -Phase 1 900 1000 Note: 1001 Staff report dated July 23, 2019 recommending that staff be directed to amend "Policy 3.11 Committees of Council" and associated bylaws and terms of reference, that the Advisory Committee Review Task Force be directed to undertake a "Phase 2" review of advisory committee subcommittees and task forces and that finance work typically considered at Audit and Finance Committee meetings be permitted to be considered at either Council Workshop or Committee of the Whole as an alternative venue. CORRESPONDENCE BYLAWS Item 1001 is from the July 16, 2019 Public Hearing Bylaws for Third Reading 2018-444-RZ, 21759 River Road Maple Ridge Zone Amending Bylaw No. 7516-2018 To rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban (Medium Density) Residential). The current application is to permit a future subdivision of two lots Third reading Bylaws for Adoption 1002 2017-061-RZ, 22255 Dewdney Trunk Road Housing Agreement Bylaw No. 7497-2018 Staff report dated July 23, 2019 recommending that 22255 Dewdney Trunk Road Housing Agreement Bylaw No. 7 497-2018 to enter into a Housing Agreement for 49 market rental units and 17 adaptive housing units be adopted as amended Adoption
Council Meeting Agenda July 23, 2019 Council Chamber Page 4 of 9 1003 2016-091-RZ, 14155 Marc Road Staff report dated July 23, 2019 recommending adoption 1003.1 Maple Ridge Official Community Plan Amending Bylaw No. 7416-2017 To amend Silver Valley Area Plan Figure 2 from Eco Cluster and Conservation to Conservation, Eco Cluster and Neighbourhood Park; to amend Silver Valley Area Plan Figure 4: Trail/Open Space as shown; to Add to Conservation, Add to Neighbourhood Park, to Remove from Conservation and Add to Trail Adoption 1003.2 Maple Ridge Zone Amending Bylaw No. 7254-2016 To rezone from A-2 (Upland Agricultural) to R-1 (Residential District) and R-2 (Urban Residential District) to permit a future subdivision of approximately 109 lots Adoption 1004 2017-434-RZ, 24364112 Avenue Staff report dated July 23, 2019 recommending adoption 1004.1 Maple Ridge Official Community Plan Amending Bylaw No. 7488-2018 To amend Schedule "B" from Low/Medium Density Residential to Conservation and to amend Schedule "C" to adjust the Conservation boundary Adoption 1004.2 Maple Ridge Zone Amending Bylaw No. 7399-2017 To rezone from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban (Medium Density) Residential) to permit a future subdivision of approximately 15 (371m2) lots Adoption 1005 Maple Ridge Off-Street Parking and Loading Amending Bylaw No. 7 489-2018 To integrate 'rough-in' electric vehicle charging infrastructure requirements Adoption
Council Meeting Agenda July 23, 2019 Council Chamber Page 7 of 9 1110 Award of Contract ITT-OP19-38: McNutt Road PRV Chamber Replacement Staff report dated July 16, 2019 recommending that Contract ITT-OP19-38: McNutt Rod PRV Chamber Replacement be awarded to Triahn Enterprises (2018) Ltd., that a construction contingency to address potential variations in field conditions be approved; that the financial plan be amended to increase the budge and that the Corporate Officer be authorized to execute the contract. 1111 Award of Contract RFP-EN19-26: Engineering Consulting Services for an Integrated Asset Management Strategy 1131 Staff report dated July 16, 2019 recommending that Contract RFP-EN19-26: Engineering Consulting Services for an Integrated Asset Management Strategy be awarded to GHD; that contingency funding be approved; and that the Corporate Officer be authorized to execute the agreement. Corporate Services Parks. Recreation & Culture 1151 Maple Ridge Historical Society Operating and Lease Agreement Renewal Staff report dated July 16, 2019 recommending that the Maple Ridge Historical Society Operating Agreement be approved, that the Maple Ridge Historical Society Lease Agreement for the Brick Yard House & Office be approved, that the Maple Ridge Historical Society Lease Agreement for St. Andrew's Church be approved and that the Maple Ridge Historical Society Lease Agreement for The Old Post Office be approved and that the Corporate Officer be authorized to execute the agreements. Administration (including Fire and Police) Other Committee Issues
Council Meeting Agenda July 23, 2019 Council Chamber Page 8 of 9 1200 STAFF REPORTS 1201 Community Safety and Well-Being Steering Committee Draft Terms of Reference Staff report dated July 23, 2019 recommending that the Community Safety and Well-Being Steering Committee draft Terms of Reference be forwarded to the Committee for discussion and feedback and that the final version of the Terms of Reference be brought back to a future Council meeting for consideration and endorsement. 1300 OTHER MATTERS DEEMED EXPEDIENT 1400 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING 1500 MAYOR AND COUNCILLORS' REPORTS
Council Meeting Agenda July 23, 2019 Council Chamber Page 9 of 9 1600 ADJOURNMENT QUESTIONS FROM THE PUBLIC The purpose of the Questions from the Public session is to provide the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing bylaws which have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. Each person will be permitted 2 minutes to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). Questions must be directed to the Chair of the meeting and not to individual members of Council. The total session is limited to 15 minutes. Council reserves the right to defer responding to a question in order to obtain the information required to provide a complete and accurate response. Other opportunities are available to address Council including public hearings, delegations and community forum. The public may also make their views known to Council by writing or via email and by attending open houses, workshops and information meetings. Serving on an Advisory Committee is an excellent way to have a voice in the future of this community. For more information on these opportunities contact: Clerk's Department at 604-463-5221 or clerks@mapleridge.ca. Mayor and Council at mayorandcouncil@mapleridge.ca. Checkedb~ _ Date: 7/tt?ft 7
400 Adoption and Receipt of Minutes 400
401 Minutes of Regular and Special Council Meetings 401
City of Maple Ridge COUNCIL MEETING MINUTES July 9, 2019 The Minutes of the City Council Meeting held on July 9, 2019 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef ABSENT Councillor Duncan Appointed Staff K. Swift, Acting Chief Administrative Officer D. Boag, Acting General Manager Parks, Recreation & Culture C. Carter, General Manager Planning & Development Services D. Pollock, General Manager Engineering Services L. Benson, Director of Corporate Administration C. Nolan, Corporate Controller Other Staff as Required C. Goddard, Director of Planning D. Hall, Planner 2 D. Denton, Acting Director Economic Development & Civic Property D. Cramb, Senior Recreation Manager Y. Chui, Recreation Manager Arts & Community Connections Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca Video of the meeting is posted at media.mapleridge.ca/Mediasite/Showcase 100 CALL TO ORDER 200 AMENDMENTS TO THE AGENDA 300 APPROVAL OF THE AGENDA R/2019-420 It was moved and seconded That the agenda of the Regular Council Meeting of July 9, 2019 be adopted as circulated. CARRIED
Council Meeting Minutes July 9, 2019 Page 2 of 12 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of June 25, 2019 and the Special Council Meetings of June 25 and July 2, 2019 R/2019-421 It was moved and seconded That the minutes of the Regular Council Meeting of June 25, 2019 and the Special Council Meeting of July 2, 2019 be adopted as circulated; and That the minutes of the June 25, 2019 Special Council Meeting be amended to indicate that Councillor Dueck was absent and be adopted as amended. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 600 DELEGATIONS 601 Rogers/Davison Farm Cellular Tower, 22080 128 Avenue • Amabile Ranta • Robert Shaw Ms. Ranta and Mr. Shaw gave a presentation outlining the concerns of the area residents pertaining to a proposed cellular tower at the Davison Farm. The Acting Director Economic Development & Civic Property advised on the City's Telecommunication Antenna Structures Siting Protocols which must be followed by the companies proposing cellular towers and noted the approval decision for the proposed tower rests with the Federal Government through Innovation, Science and Economic Development Canada. 650 QUESTIONS FROM THE PUBLIC SESSION 700 ITEMS ON CONSENT 701 Minutes 701.1 Minutes of the Development Agreements Committee Meetings of June 19, June 26 and July 4, 2019 701.2 Minutes of Meetings of Committees and Commissions of Council • Active Transportation Advisory Committee -May 29, 2019 • Agricultural Advisory Committee -May 23, 2019
Council Meeting Minutes July 9, 2019 Page 3 of 12 702 703 704 Reports -Nil Correspondence -Nil Re/ease of Items from Closed Council Status From the July 2, 2019 Closed Council Meeting 04.01 2019 Paid On Call Fire Fighters Salary Adjustments R/2019-422 It was moved and seconded That the items on the Consent Agenda be received into the record. CARRIED 800 UNFINISHED BUSINESS 801 Albion Community Centre Background Information -Expression of Interest Process 900 1000 Staff report dated July 9, 2019 providing information on the Expression of Interest process for a facility operator for the Albion Community Centre. Don Cramb Senior Recreation Manager gave a presentation highlighting details of the staff report and outlining the Expression of Interest process involved in the search for a facility operator for the Albion Community Centre. Discussion was held around the procurement process and the requirement to include City of Maple Ridge staff in the Expression of Interest process. CORRESPONDENCE -Nil BYLAWS Bylaws for Adoption 1001 2015-155-RZ, 23702 132 Avenue 1001.1 Maple Ridge Zone Amending Bylaw No. 7173-2015 To rezone from RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban (Medium Density) Residential) to permit a subdivision of 16 lots not less than 557 m2• Adoption
Council Meeting Minutes July 9, 2019 Page 4 of 12 R/2019-423 It was moved and seconded That Bylaw No. 7173-2015 be adopted. CARRIED 1002.2 Maple Ridge Official Community Plan Amending Bylaw No. 7172-2015 To amend Silver Valley Area Plan Figure 2 and Figure 3C from Conservation, Open Space, Low Density Residential and Med/High Density Residential to Low Density Residential and Conservation; and To amend Silver Valley Area Plan Figure 4: Trails/Open Space to remove from Conservation, to add to Conservation, and to remove from Open Space Adoption R/2019-424 It was moved and seconded That Bylaw No. 7172-2015 be adopted. CARRIED 1100 REPORTS AND RECOMMENDATIONS Public Works and Development Services 1101 2019-183-AL, 12176 237 Street, Application to Exclude Land from the Agricultural Land Reserve Staff report dated July 2, 2019 providing options for consideration pertaining to Application 2019-183-AL to exclude approximately 1.12 hectares (2.8 acres) of land from the Agricultural Land Reserve. R/2019-425 It was moved and seconded That the application be authorized to go forward to the Agricultural Land Commission with a summary of Council's comments and the staff report. CARRIED
Council Meeting Minutes July 9, 2019 Page 5 of 12 1102 2019-126-AL, 12392 248 Street, Application for Non-adhering Residential Uses in the Agricultural Land Reserve Staff report dated July 2, 2019 recommending that Application 2019-126-AL for residential development within the Agricultural Land Reserve be forwarded to the Agricultural Land Commission. R/2019-426 It was moved and seconded That Application 2019-126-AL respecting property located at 12392 248 Street, be forwarded to the Agricultural Land Commission. CARRIED 1103 2019-200-AL, 13055 210 Street, Application for Non-adhering Residential Uses in the Agricultural Land Reserve Staff report dated July 2, 2019 recommending that Application 2019-200-AL for residential development within the Agricultural Land Reserve be forwarded to the Agricultural Land Commission. R/2019-427 It was moved and seconded 1104 That Application 2019-200-AL, respecting property located at 13055 210 Street, be forwarded to the Agricultural Land Commission. CARRIED 2018-464-RZ, 11907 223 Street, RM-3 to RM-2 Staff report dated July 2, 2019 recommending that Maple Ridge Zone Amending Bylaw No. 7563-2019 to rezone from RM-3 (High Density Apartment Residential District) to RM-2 (Medium Density Apartment Residential District) to permit the construction of a six-storey residential apartment with approximately 51 units be given first reading and that the applicant provide further information as described on Schedules A, C, D and E of the Development Procedures Bylaw No. 5879-1999. R/2019-428 It was moved and seconded 1. In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan (OCP), Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan;
Council Meeting Minutes July 9, 2019 Page 6 of 12 iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. Boards of Education, Greater Boards and Improvements District Boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City's website, together with an invitation to the public to comment; and 2. That Zone Amending Bylaw No. 7563-2019 be given first reading; and 3. That the applicant provide further information as described on Schedules A, C, D and E of the Development Procedures Bylaw No. 5879-1999. CARRIED 1105 2019-090-RZ, 22090 Cliff Avenue, RS-1 to RS-1b Staff report dated July 2, 2019 recommending that Maple Ridge Zone Amending Bylaw No. 7559-2019 to rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban (medium density) Residential) to allow future subdivision into 2 lots be given first reading and that the applicant provide further information as described on Schedules B, E and G of the Development Procedures Bylaw No. 5879-1999. R/2019-429 It was moved and seconded That Zone Amending Bylaw No. 7559-2019 be given first reading; and That the applicant provide further information as described on Schedules B, E and G of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. DEFEATED Councillor Robson, Councillor Svendsen, Councillor Yousef -OPPOSED
Council Meeting Minutes July 9, 2019 Page 7 of 12 1106 2019-119-RZ, 12791232 Street, RS-2 to C-1 Staff report dated July 2, 2019 recommending that Maple Ridge Zone Amending Bylaw No. 7558-2019 to rezone from RS-2 (One Family Suburban Residential) to CS-1 (Service Commercial) to permit a commercial development be given first reading and that the applicant provide further information as described on Schedules A, C and D of the Development Procedures Bylaw No. 5879-1999. R/2019-430 It was moved and seconded 1. In respect of Section 4 75 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. Boards of Education, Greater Boards and Improvements District Boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City's website, together with an invitation to the public to comment, and; 2. That Zone Amending Bylaw No. 7558-2019 be given first reading; and 3. That the applicant provide further information as described on Schedules A, C, and D of the Development Procedures Bylaw No. 5879-1999. CARRIED 1107 2017-489-RZ, 11917 and 11903 Burnett Street, RS-1 to RM-2 Staff report dated July 2, 2019 recommending that Maple Ridge Zone Amending Bylaw No. 7 407-2017 to rezone from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential) to permit construction of 54 residential apartment units be given second reading as amended and be forwarded to Public Hearing.
Council Meeting Minutes July 9, 2019 Page 8 of 12 R/2019-431 It was moved and seconded 1108 1) That Zone Amending Bylaw No. 7407-2017 as amended in the staff report dated July 2, 2019 be given second reading, and forwarded to Public Hearing; 2) That the following terms and conditions be met prior to final reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Road dedication on Burnett Street as required; iii) Consolidation of the subject properties; iv) Registration of a Restrictive Covenant for the Geotechnical Report, which addresses the suitability of the subject properties for the proposed development; v) Registration of a Restrictive Covenant for protecting the Visitor Parking; Tree Protection, Stormwater Management; vi) Removal of existing buildings; vii) In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject properties. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site; and viii) That a voluntary contribution, in the amount of $167,000 ($3,100 units) be provided in keeping with the Council Policy with regard to Community Amenity Contributions. CARRIED 2017-573-RZ, 11575, 11587 223 Street and 22300 River Road (PIO 011-537-141), RS-1 to RM-2 Staff report dated July 2, 2019 recommending that Maple Ridge Zone Amending Bylaw No. 7420-2018 to rezone from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential) to permit the construction of approximately 36 apartment units be given second reading and be forwarded to Public Hearing. R/2019-432 It was moved and seconded 1) That Zone Amending Bylaw No. 7 420-2018 be given second reading, and be forwarded to Public Hearing; 2) That the following terms and conditions be met prior to final reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Approval from the Ministry of Transportation and Infrastructure; iii) Road dedication as required;
Council Meeting Minutes July 9, 2019 Page 9 of 12 iv) Purchase of 22300 River Road (PIO 011-537-141) and consolidation of the subject properties; v) Registration of a Restrictive Covenant for the Geotechnical Report, which addresses the suitability of the subject properties for the proposed development; vi) Registration of a Restrictive Covenant for protecting the Visitor Parking; vii) Registration of a Restrictive Covenant for Stormwater Management; viii) Removal of existing buildings; ix) Notification to the Department of Fisheries and Oceans and the Ministry of Environment for in-stream works on the site; x) Submission of a disclosure statement, prepared by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject properties. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site; and xi) Provision of a voluntary contribution, in the amount of $111,600.00, which is in keeping with the Council Policy with regard to Community Amenity Contributions. CARRIED 1109 2016-091-DVP, 14155 Marc Road Staff report dated July 2, 2019 recommending that the Corporate Officer be authorized to sign and seal 2016-091-DVP to vary retaining wall height. The Corporate Officer advised that 38 letters were mailed out by the City of Maple Ridge and that one response in opposition was received. R/2019-433 It was moved and seconded 1110 That the Corporate Officer be authorized to sign and seal 2016-091-DVP respecting property located at 14155 Marc Road. CARRIED 2018-089-DVP, 14310 256 Street Staff report dated July 2, 2019 recommending that the Corporate Officer be authorized to sign and seal 2018-089-DVP to omit the requirement to upgrade services and utilities on 256 Street.
Council Meeting Minutes July 9, 2019 Page 10 of 12 The Corporate Officer advised that 61 letters were mailed out by City of Maple Ridge and that no correspondence was received. R/2019-434 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2018-089-DVP respecting property located at 14310 256 Street. CARRIED 1111 2019-210-DVP, 22768 and 22772 119 Avenue Staff report dated July 2, 2019 recommending that the Corporate Officer be authorized to sign and seal 2019-210-DVP to vary parking from 126 stalls to 112 stalls. The Corporate Officer advised that 118 letters were mailed out by the City of Maple Ridge and that no correspondence was received. R/2019-435 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2019-210-DVP respecting property located at 22768 & 22772 119th Avenue. 1112 Award of Contract ITT-EN19-35: Dewdney Trunk Road Watermain Replacement (Edge Street to 228 Street) CARRIED Staff report dated July 2, 2019 recommending that Contract ITT-EN19-35: Dewdney Trunk Road Watermain Replacement (Edge Street to 228 Street) be awarded to Pedre Contractors Ltd., that a construction contingency be approved, that the Financial Plan be amended to increase the budget and further that the Corporate Officer be authorized to execute the contract. R/2019-436 It was moved and seconded That Contract ITI-EN19-35: Dewdney Trunk Road Watermain Replacement (Edge Street to 228 Street), be awarded to Ped re Contractors Ltd. in the amount of $1,121,237excluding taxes; and That a construction contingency of $112,124 be approved to address potential variations in field conditions; and
Council Meeting Minutes July 9, 2019 Page 11 of 12 1131 That the next Financial Plan Bylaw be amended to increase the project funding by $220,361.00 from the Water Utility Fund; and further That the Corporate Officer be authorized to execute the contract. CARRIED Corporate Services 2019 Community Grant Staff report dated July 2, 2019 recommending that a community grant be awarded to the Jamia Riyadhul Jannah British Columbia Foundation. R/2019-437 It was moved and seconded 1151 That a Community Grant of $5,000 be awarded to the Jamia Riyadhul Jannah British Columbia Foundation. CARRIED Parks, Recreation & Culture Maple Ridge and Pitt Meadows Arts Council Proposed Bylaw Amendments Staff report dated July 2, 2019 recommending that the changes to the Maple Ridge and Pitt Meadows Arts Council Society's bylaw be endorsed. R/2019-438 It was moved and seconded 1200 That the changes to the proposed Maple Ridge and Pitt Meadows Arts Council Society's bylaw referenced in City of Maple Ridge report dated July 2, 2019 be endorsed. CARRIED Administration (including Fire and Police) -Nil Other Committee Issues -Nil STAFF REPORTS -Nil
Council Meeting Minutes July 9, 2019 Page 12 of 12 1300 OTHER MATTERS DEEMED EXPEDIENT 1301 Reconsideration of Resolution No. R/2019-393 "That Zone Amending Bylaw No. 7552-2019 be given first reading; and that the applicant provide further information as described on Schedules C, D and E of the Development Procedures Bylaw No. 5879-1999" defeated at the June 25, 2019 Council Meeting. Application 2019-164-RZ, 11678 Burnett Street, RS-1 to RM-1. Staff report dated June 18, 2019 recommending that Maple Ridge Zone Amending Bylaw No. 7552-2019 to rezone from RS-1 (One Family Urban Residential) to RM-1 (Townhouse Residential) to support a 8 unit residential townhouse development be given first reading and that the applicant provide further information as described on Schedules C, D and E of the Development Procedures Bylaw No. 5879-1999. Mayor Morden advised on reasons for asking Council to reconsider the application. The Director of Planning advised on details and the history of the project. He also advised on differing processes an applicant can follow in order to bring an application back before Council should it be defeated or referred back to staff. R/2019-439 It was moved and seconded That Application 2019-164-RZ at 11678 Burnett Street be referred back to staff. CARRIED Councillor Robson -OPPOSED 1400 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS -Nil 1500 MAYOR AND COUNCILLORS' REPORTS 1600 ADJOURNMENT -8:35 pm M. Morden, Mayor Certified Correct L. Benson, Corporate Officer
City of Maple Ridge SPECIAL COUNCIL MEETING MINUTES July 9, 2019 The Minutes of the City Council Meeting held on July 9, 2019 at 12:30 p.m. in the Blaney Room, 1st Floor, Maple Ridge City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Appointed Staff Elected Officials K. Swift, Acting Chief Administrative Officer Mayor M. Morden Councillor J. Dueck Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef D. Boag, Acting General Manager Parks, Recreation & Culture C. Carter, General Manager Planning and Development Services ABSENT Councillor K. Duncan D. Pollock, General Manager Engineering Services L. Benson, Director of Corporate Administration Other staff as required C. Goddard, Director of Planning B. Elliott, Manager of Community Planning D. Cramb, Senior Recreation Manager C. Balatti, Recreation Manager Health & Wellness C. Crabtree, Chief Information Officer Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca 1.0 CALL TO ORDER 2.0 APPROVAL OF THE AGENDA R/2019-407 It was moved and seconded That the agenda for the July 9, 2019 Special Council Meeting be approved as circulated. CARRIED 3.0 NOTICE OF CLOSED COUNCIL MEETING R/2019-408 It was moved and seconded The meeting will be closed to the public pursuant to Section 90(1) and 90(2) of the Community Charter as the subject matter being considered relates to the following: Section 90(1)(d) The security of property of the municipality.
Special Council Meeting Minutes July 9, 2019 Page 2 of 2 Section 90(1)(e) The disposition of land of which the council considers that disclosure might reasonably be expected to harm the interests of the municipality. Section 90(1)(k) Negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public. Section 90(1)(m) A matter that, under another enactment, is such that the public may be excluded from the meeting. Section 90(2)(b) The consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government. Any other matter may be brought before the Council that meets the requirements for a meeting closed to the public pursuant to Section 90(1) and 90(2) of the Community Charter or Freedom of Information and Protection of Privacy Act. CARRIED 4.0 ADJOURNMENT -12:34 p.m. M. Morden, Mayor Certified Correct L. Benson, Corporate Officer
City of Maple Ridge SPECIAL COUNCIL MEETING MINUTES July 16, 2019 The Minutes of the City Council Meeting held on July 16, 2019 at 12:00 p.m. in the Blaney Room, 1st Floor, Maple Ridge City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor K. Duncan Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef Appointed Staff K. Swift, Acting Chief Administrative Officer D. Boag, Acting General Manager Parks, Recreation & Culture C. Carter, General Manager Planning and Development Services D. Pollock, General Manager Engineering Services L. Benson, Director of Corporate Administration Other staff as required C. Goddard, Director of Planning B. Elliott, Manager of Community Planning T. Thompson, Chief Financial Officer D. Denton, Acting Director of Economic Development & Civic Property V. Richmond, Acting Director of Parks & Faciiities Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca 1.0 CALL TO ORDER 2.0 APPROVAL OF THE AGENDA R/2019-440 It was moved and seconded That the agenda for the July 16, 2019 Special Council Meeting be approved as circulated. CARRIED 3.0 NOTICE OF CLOSED COUNCIL MEETING R/2019-441 It was moved and seconded The meeting will be closed to the public pursuant to Section 90(1) and 90(2) of the Community Charter as the subject matter being considered relates to the following: Section 90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure might reasonably be expected to harm the interests of the municipality.
Special Council Meeting Minutes July 16, 2019 Page 2 of 2 Section 90(1)(k) Negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public. Section 90(2)(b) The consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party. Any other matter may be brought before the Council that meets the requirements for a meeting closed to the public pursuant to Section 90(1) and 90(2) of the Community Charter or Freedom of Information and Protection of Privacy Act. CARRIED 4.0 ADjQLJRt..Ji''viEt..JT -12:03 p.m. M. Morden, Mayor Certified Correct L. Benson, Corporate Officer
402 Minutes of the Public Hearing 402
CITY OF MAPLE RIDGE REPORT OF PUBLIC HEARING July 16, 2019 The Report of the Public Hearing held in the Council Chamber of City Hall, 11995 Haney Place, Maple Ridge, British Columbia on July 16, 2019 at 7:00 p.m. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor C. Mead us Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef ABSENT Councillor K. Duncan Appointed Staff K. Swift, Acting Chief Administrative Officer C. Carter, General Manager Planning & Development Services D. Pollock, General Manager Engineering Services L. Benson, Director of Corporate Administration C. Goddard, Director of Planning The Corporate Officer explained the procedure and rules of order of the Public Hearing and advised that the bylaws will be considered further at the next Council Meeting on July 23, 2019. The Mayor then called upon Planning Department staff to present the following items on the agenda: 1) 2018-444-RZ 21759 River Road Lot 88 District Lot 24 7 Group 1 New Westminster District Plan 32510 Maple Ridge Zone Amending Bylaw No. 7516-2018 To rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban (Medium Density) Residential). The current application is to permit a future subdivision of two lots. The Planner gave a detailed presentation providing information on the application. The Corporate officer advised that 24 letters were mailed out and no correspondence was received. The Mayor called for speakers three times. There being no comment, the Mayor declared this item dealt with.
Report of Public Hearing July 16, 2019 Page 2 of 2 Having given all those persons whose interests were deemed affected by the matters contained herein a chance to be heard, the Mayor adjourned the Public Hearing at 7:04 p.m. M. Morden, Mayor Certified Correct L. Benson, Corporate Officer
700 ITEMS ON CONSENT 700
701.1 Development Agreements Committee 701.1
July 16, 2019 Mayor's Office CIRCULATED TO: Michael Morden, Mayor Chair CITY OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE Kelly Swift, Acting Chief Administrative Officer Member Catherine Schmidt, Recording Secretary 1. 3200-01 D. Denton/K. Kaake LEGAL: PIO: LOCATION: OWNER: Lot A District Lot 397 Group 1 New Westminster District Plan 68759 Except Part in Plan EPP85877 000-933-295 22188 Lougheed Highway The Governing Council of the Salvation Army in Canada REQUIRED AGREEMENTS: Application to Deposit Plan THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 3200-01 D. Denton/K. Kaake. 2. 5245-20-B490 LEGAL: PIO: LOCATION: OWNER: CARRIED Lot 4 District Lot 401 New Westminster District Plan EPP65496 030-163-641 22633 Selkirk Avenue Falcon Village Development Ltd. REQUIRED AGREEMENTS: Building Development Agreement THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 5245-20-B490. CARRIED
Development Agreements Committee July 16, 2019 3. 19-107358 BG LEGAL: PID: LOCATION: OWNER: Lot 34 Section 16 Township 12 New Westminster District Plan LMP33797 023-804-718 23848 113B Avenue Kenneth and Janice Noga REQUIRED AGREEMENTS: Temporary Residential Use Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 19-107358 BG. CARRIED I ( Chief Administrative Officer Mik_~omen, Mayor ~_, Page 2 of 2
C\J (0 C\J (") .,.._ .,.._ C\J C\J C\J C\J Lt) Lt) .,.._ C\J C\J LOUGHEED HWY. CQ (0 (0 (0 "'" "'" CQ .,.._ C\J (") "'" Lt) (0 CQ .,.._ .,.._ .,.._ .,.._ .,.._ .,.._ .,.._ C\J C\J C\J C\J C\J C\J C\J C\J C\J C\J C\J C\J C\J C\J ~ (") Lt) Lt) I'-. ~ I'-. I'-. I'-. Lt) (0 .,.._ k C\J (") "'" .,.._ .,.._ C\J .,.._ .,.._ .,.._ C\J C\J C\J C\J C\J C\J C\J C\J C\J C\J C\J r----...... ~ -W'\ KJ11-...... -..i (Jl ...... \ / l N Scale: 1 :1,500 ,-~ C\J C\J C\J C\J C\J "'" CQ (") (") C\J C\J C\J C\J C\J C\J 11841 1 L 0) 0) Lt) .,.._ C\J (") "'" C\J C\J C\J '-C\J C\J C\J C\J C\J ) SUBJECT PROPERTY I C\J C\J C\J C\J C\J I (") CQ .,.._ C\J ~ 0 (") ------:-C\J C\J C\J 0) .,.._ C\J C\J ~ I The City of Maple Ridge makes no guarantee regarding the accuracy or present status of the information shown on this map. I I '\ 22188 Lougheed Hwy ENGINEERING DEPARTMENT mapleridge.ca FILE: Untitled DATE: Jul 5, 2019 BY:C1 .,.._ Lt) C\J C\J C\J :i ,,
co LO LO c C\l C\l 11837 LO '"' f',... co LO LO C\l C\l C\l C\l IY. o o (0 co f',... co 0) ~ LO LO LO C\l C\l C\l "t C\l C\l C\l (0 LO C\l C\l N Scale: 1: 1 ;500 ···--·------"-·-v--~ -----··--· --"------------------------··--·-I 11937 LO 11920/26 "t ~ LO LO '"' t-!.. 0) 11931 00 C\l (V) (V) "t f',... f',... (0 (0 (0 (0 C\l C\l C\l C\l C\l C\l C\l C\l C\l C\l C\l C\l 119AVE. / co o C\l (V) f',... (0 C\l C\l C\l C\l 11910 l!ubject Project 11882 / 11893 i--: Cf) (D C\I C\I 11862 " SELKIRK AVE. 11834 '"' '"' '"' C\l (0 (0 C\l C\l C\l C\l C\l C\l co o '"' '"' (0 (0 (0 (0 ~ C\l C\l C\l C\l C\l "t C\l C\l (0 I C\l -C\l 11778 (V) (V) (0 C\l C\l C\l (V) (0 C\l C\l '"' "t (0 C\l C\l ' i •C lo roo 11890 i--: Cf) I'--11876 C\I C\I SELKIRK) 11865 11858 11844 118AAVE. / -------'"' (0 (0 C\l C\l l ~ f:J C\l ~ 0) (0 The City of Maple Ridge makes no guarantee C\l C\l regarding the accuracy or present status of the information shown on this map. I 7 Subject Map for 22633 Selkirk Avenu1 1.5:2 L--------------------:~ 1---, o ·····7·-,~ i~ :o ! i ' ENGINEERING DEPARTMENT 1 ... FILE: Subject_Map10.4.1 DATE: Jul 11, 2019 MAPl.!:E RIDGE _____________ .._,..,. __ _ British Columbia • · mapleridge.ca BY:RO
a ('t) ~ LC) (0 r-.... CX) CX) a N CX) CX) CX) CX) CX) ('t) ('t) ('t) ('t) ('t) ('t) ('t) N N ~ CX) N N ~ CX) ('t) N N N Cf) ('t) N 11411 N CX) C") N 1141 11407 11406 11399 114 11391 ('t) ('t) ~ ('t) ""' LC) 114 11396 CX) CX) CX) ('t) ('t) ('t) N N N 11385 113BAVE. 114 11379 CX) (0 N CX) N ('t) ""' ""' 11373 CX) CX) CX) CX) ('t) ('t) ('t) ('t) N N N N N CX) 11365 CX) ('t) N 11357 11370 11360 11350 23848 1138 AVE N Scale: 1:1,000 BY:C1
701.2 Minutes of Meetings of Committees and Commissions of Council
701.2
City of Maple Ridge -PUBLIC ART STEERJNG COMMITTEE MEETING MINUTES Tbe Minutes_ofthe RegulmMeeting of the Public Aft Steering.Committee, ·held in the_ .Coho Room,atMapleJMge City~Hall; 11995 HaneyElace;~MapleRidge, British.Columbia~ on May 2, 2019 at 4:17 pm. COMMITTEE MEMBERS PRESENT Councillor Ryan Svendsen Don Miskiman, Vice Chair Donald Luxton Wan-Yi Lin STAFF MEMBERS PRESENT Yvonne Chui Amanda Allen ABSENT Wayne Bissky, Chair Barbara Duncan Leanne Koehn City of Maple Ridge Community at Large Member Developer Artist Manager, Arts and Community Connections/ Staff Liaison Committee Clerk Architect Arts Council Representative Community at Large Member Note: Wayne Bissky was not in attendance. Don Miskiman chaired the meeting as the presiding member. Note: Councillor Svendsen participated via teleconference. 1. CALL TO ORDER 2. APPROVAL OF THE AGENDA R/2019-012 It was moved and seconded That the May 2, 2019 Public Art Steering Committee agenda be amended to add Item 4.1 "Interactive Visual Design Workshop -Lougheed Transit Corridorn, and that the agenda as amended be approved. CARRIED 3. ADOPTION OF THE MINUTES R/2D19-013 It was moved and-seconded That the minutes of the Maple Ridge Public Art Steering Committee meeting dated April 11, 2019 be adopted. CARRIED
Public Art Steering Committee Minutes May 2, 2019 Page 2 of 2 4. DELEGATIONS 4.1. Interactive Visual Design Workshop -Lougheed Transit Corridor • Amelia Bowden, Planner 1, City of Maple Ridge The Planner gave a presentation on developing land use policies along the Lougheed Transit Corridor, as the corridor will soon experience upcoming transit improvements with the arrival of the B Line bus service. The Planner advised of public engagement opportunities and members were invited to register for the Design Workshop on May 11, 2019. The Planner answered questions from the committee. There was discussion on utilizing good urban design and examples of international transit stops that incorporate elements of public art were shared. Bring forward draft concepts after the public consultation process to another meeting in future. 5. QUESTION PERIOD -Nil 6. NEW AND UNFINISHED BUSINESS 6.1. Artist in Residence Program 2019-2022: Recommendation and Award Wan-Yi Lin and the staff liaison provided a summary of the artists chosen by the selection panel. The staff liaison shared examples of artwork and projects by these artists. R/2019-014 It was moved and seconded That the following recommendations from the Artist in Residence Program Selection Panel be approved: • Natali LeDuc be awarded the Fern Crescent Artist in Residence for the 2019-2022 term; • Gerry Sheena be awarded the Port Haney Artist in Residence for the 2019-2022 term; • Manual Strain be awarded the Studio Artist in Residence at the Greg Moore Youth Centre for the 2019-2020 term. CARRIED 6.2. Culture Plan Implementation: Culture Roundtable/Network The staff liaison provided a summary of the initial meeting and reported on scheduling for the next meeting. 7. ROUNDTABLE-Nil 8. AD,RNrENT-4:_55 pm ~Jr /\LL-D. Mi~mfa{ We Chair /aa
702 Reports 702
MAPLE RIDGE -----Bnt1sh Columbia City of Maple Ridge TO: FROM: His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer MEETING DATE: FILE NO: MEETING: SUBJECT: Disbursements for the month ended May 31, 2019 EXECUTIVE SUMMARY: July 23, 2019 2255041 Council The disbursements summary for the past period is attached for information. All voucher payments are approved by the Mayor or Acting Mayor and the Chief Financial Officer or Corporate Controller. Council authorizes the disbursements listing through Council resolution. Expenditure details are available by request through the Finance Department. RECOMMENDATION: That the disbursements as listed below for the month ended May 31, 2019 be received for information only. DISCUSSION: GENERAL PAYROLL PURCHASE CARD a) Background Context: $ 10,389,658 $ 1,893,719 $ 105,452 $ 12,388,829 The adoption of the Five Year Consolidated Financial Plan has appropriated funds and provided authorization for expenditures to deliver municipal services. The disbursements are for expenditures that are provided in the financial plan b) Citizen/Customer Implications: The citizens of Maple Ridge are informed on a routine monthly basis of financial disbursements. Doc# 2194940 Page 1 of 2 702.1
c) Business Plan/Financial Implications: Highlights of larger items included in Financial Plan or Council Resolution • BA Blacktop -2019 paving program $ 1,051,168 • Cedar Crest Lands (BC) Ltd -Telosky Stadium synthetic turf field $ 852,655 • Chandos Construction Ltd -Maple Ridge Leisure Centre upgrades $ 645,284 • Custom Blacktop Co -Maple Ridge Cemetery expansion $ 161,225 • Genesis Security BC Group Ltd -Site Security (Apr 4 -May 9) $ 208,289 • MRC Total Build Lp-Drainage improvements -232 St $ 314,440 • Pomerleau Inc -270A St reservoir $ 284,732 • PW Trench less Construction Inc-Sanitary sewer replacement $ 474,680 • Ridge Meadows Recycling Society -Monthly contract for recycling $ 220,672 • Tybo Constructors Ltd -Albion reservoir expansion $ 510,431 • Yellowridge Construction Ltd-Firehall #4 construction $ 545,169 d) Policy Implications: Corporate governance practice includes reporting the disbursements to Council monthly. CONCLUSIONS: The disbursements for the month ended May 31, 2019 have been reviewed and are in order. Prepared by: Trevor Hansvall Accounting Clerk II -/---~~ / -? Approved by: Jfevor Thompson, BBA, CPA, CGA Chief Financial Officer w· ief Administrative Officer Doc # 2194940 Page 2 of 2
CITY OF MAPLE RIDGE MONTHLY DISBURSEMENTS-May 2019 VENDOR NAME DESCRIPTION OF PAYMENT AMOUNT 0986783 BC Ltd Security refund 153,335 Aecom Canada Ltd National benchmarking initiative 19,656 Aplin & Martin Consultants Ltd 132 Ave connector concept 6,470 Downtown beautification -Lougheed at 226 St 3,344 Local area service 20300 Block Hampton St 2,009 Road widening design -Abernethy Way (224 St -232 St) 12,295 24,119 BA Blacktop 2019 paving program 1,051,168 Badger Daylighting Lp Hydro-excavation -multiple locations 18,111 BC Hydro Electricity 133,907 BC Institute Of Technology Employee courses 27,589 BC SPCA Contract payment -1 month + adjustment 48,125 Boileau Electric & Pole Ltd Maintenance: Brickwood Park 6,342 Leisure Centre 37,884 Memorial Peace Park 564 Operations 380 Pump stations 273 Street lights 2,655 Traffic signals 5,652 53,751 C3 Mainline Inspections Inc Video inspection of sanitary sewers -holdback release 20,654 Canadian Pacific Railway Sign installation 15,522 Cascade Wear Ltd Firefighter protective wear 15,341 Cedar Crest Lands (BC) Ltd Telosky Stadium synthetic turf field 852,655 Century Fence Ltd Supply & install fence -Merkley Park 16,777 Chandos Construction Ltd Maple Ridge Leisure Centre upgrades 645,284 Cobing Building Solutions Maintenance: Firehalls 3,569 Leisure Centre 2,174 Library 1,709 Municipal Hall 4,348 Operations 1,158 Randy Herman 2,218 RCMP 4,549 The Act 3,875 Whonnock Lake Centre 494 24,095 Converge Construction Ltd Security refund 25,000 CUPE Local 622 Dues -pay periods 19/08 & 19/09 47,003 Custom Blacktop Co Maple Ridge Cemetery expansion 161,225 Dougness Holdings Ltd Catch basin cleaning 26,017 Drake Excavating (2016) Ltd 263 St water pump station project 112,947 Ellingson, Josh & Joel Security refund 61,641 Falcon House Ltd Security refund 37,565 Genesis Security BC Group Ltd Site Security (Apr 4 -May 9) 208,289 GeoAdvice Engineering Inc PRV assessment and failure contingency planning 15,179 Gotraffic Management Inc Traffic control 18,163 Greater Vancouver Water District Water consumption Jan 30 -Feb 26/19 508,099
VENDOR NAME DESCRIPTION OF PAYMENT AMOUNT Guillevin International Inc Firefighter equipment 6,558 Firefighter protective wear 5,914 Operations electrical supplies 4,213 16,685 Hallmark Facility Services Inc Janitorial services & supplies: City Hall 3,773 Fire Halls 4,890 Library 9,747 Operations 4,400 Randy Herman Building 5,138 RCMP 4,373 Whonnock Lake 2,108 34,428 IDRS Tax notice mailing 30,245 Jacks Automotive & Welding Fire Dept equipment repairs 19,916 Johnston Davidson Consulting services -Fire Hall #4 44,952 Lafarge Canada Inc Roadworks material 29,345 Manulife Financial Employer/employee remittance 158,007 Maple Ridge & PM Arts Council Arts Centre contract 56,362 Municipal rental 1,528 Program revenue -Mar 15,229 73,120 Maple Ridge Chrysler 1972 Ltd 2019 Dodge Promaster 1500 43,553 McElhanney Consulting Services 232 St (132 Ave -Silver Valley Rd prelim & design) 19,013 Medical Services Plan Employee medical & health premiums 20,288 MRC Total Build Lp Drainage improvements -232 St (132 Ave -Silver Valley Road) 314,440 Multitrends Inc IT technician support services -(May) 15,876 Municipal Pension Plan BC Employer/employee remittance 480,574 Onsite Engineering Ltd 117 Ave & Hammond Rd 7,993 240 St bridge sanitary sewer crossing design 4,492 Tamarack lift station upgrade 10,411 22,896 Pacific Surrey Construction Curbside chipping program 17,609 Parkland Refining (BC) Ltd Gasoline & diesel fuel 47,961 Paul Bunyan Tree Services Tree maintenance & damaged tree removal 21,782 Pomerleau Inc 270A St reservoir 284,732 Prime Traffic Solutions Ltd Traffic control 29,458 PW Trench less Construction Inc Sanitary sewer replacement -North lane 216,038 Sanitary sewer replacement -River Road 258,642 474,680 RF Binnie & Associates Ltd Telosky Stadium synthetic turf field 24,753 Receiver General For Canada Employer/employee remittance PP19/08 & PP19/09 872,360 RG Arenas (Maple Ridge) Ltd Curling rink operating expenses -Mar 6,526 Ice rental -Apr 60,929 67,455 Ridge Meadows Minor Hockey Refund overpayment for ice rentals 37,912 Ridge Meadows Recycling Society Litter pickup contract 2,791 Monthly contract for recycling 220,672 Toilet rebate program 89 Weekly recycling 707 224,260 Scottish Line Painting Ltd Thermoplastic road markings 30,241 SFE Ltd Sanitary flow monitoring 17,546 Stantec Consulting Ltd 263 St water pump station replacement 10,801 270A St reservoir 21,122 Foreman Drive PRV station and flow meter chamber modifications 5,152 37,075
VENDOR NAME Summit Earthworks Inc Tomax Builders Ltd Tundra Plumbing Ltd Tybo Constructors Ltd Universal Cover Corp Urban Lumberjack Tree Services Warrington PCI Management Webbco Industrial Ltd Whitestar Property Services WSP Canada Inc Yellowridge Construction Ltd Disbursements In Excess $15,000 Disbursements Under $15,000 Total Payee Disbursements Payroll Purchase Cards -Payment Total Disbursements May 2019 DESCRIPTION OF PAYMENT 20300 block of Hampton St utility and road construction Security refund Meter relocation -Albion Spray Park Albion reservoir expansion Salt storage facility Roadside brush and chipping Advance for Tower common costs Foreman Drive at 232 St PRV Blackberry removal (recoverable) Park weeding and light landscape work -Apr Remediation & site clean up (recoverable) Albion reservoir expansion McNutt Road PRV replacement Town Centre growth study & capital investment Firehall #4 construction -progress claim #4 PP19/10 & PP19/11 AMOUNT 135,855 15,000 16,795 510,431 73,506 26,672 70,000 97,845 4,752 4,177 14,700 23,628 9,407 14,976 7,350 31,732 545,169 9,399,008 990,650 10,389,658 1,893,719 105,452 12,388,829
TO: City of Maple Ridge His Worship Mayor Michael Morden and Members of Council MEETING DATE: July 23, 2019 FILE NO: 2254931 FROM: Chief Administrative Officer MEETING: Council SUBJECT: Disbursements for the month ended June 30, 2019 EXECUTIVE SUMMARY: The disbursements summary for the past period is attached for information. All voucher payments are approved by the Mayor or Acting Mayor and the Chief Financial Officer or Corporate Controller. Council authorizes the disbursements listing through Council resolution. Expenditure details are available by request through the Finance Department. RECOMMENDATION: That the disbursements as listed below for the month ended June 30, 2019 be received for information only. DISCUSSION: GENERAL PAYROLL PURCHASE CARD a) Background Context: $ 9,447,646 $ 1,774,494 $ 89,576 $ 11,311,716 The adoption of the Five Year Consolidated Financial Plan has appropriated funds and provided authorization for expenditures to deliver municipal services. The disbursements are for expenditures that are provided in the financial plan b) Citizen/Customer Implications: The citizens of Maple Ridge are informed on a routine monthly basis of financial disbursements. Doc # 2194940 Page 1 of 2 702.2
c) Business Plan/Financial Implications: Highlights of larger items included in Financial Plan or Council Resolution • BA Blacktop -Downtown enhancement project $ 523,979 • Fraser Valley Regional Library -2nd quarter members assessment $ 726,843 • Genesis Security BC Group Ltd -Site Security (May 9 -Jun 13) $ 158,533 • Ministry of Transportation -Haney Bypass improvements $ 178,495 • PW Trench less Construction Inc -Sanitary sewer replacement $ 445,632 • Ridge Meadows Recycling Society -Monthly contract for recycling $ 220,672 • Tybo Constructors Ltd -Albion reservoir expansion $ 292,596 • Yellowridge Construction Ltd -Firehall #4 construction $ 972,608 d) Policy Implications: Corporate governance practice includes reporting the disbursements to Council monthly. CONCLUSIONS: The disbursements for the month ended June 30, 2019 have been reviewed and are in order. Prepared by: Trevor Hansvall Accounting Clerk II pproved b:Trev,9flhompson, BBA, CPA, CGA Chi~f Financial Officer ~{t Concurrence: ~S i Acting C: Administrative Officer Doc# 2194940 Page 2 of 2
VENDOR NAME 0946235 BC Ltd Abbotsford Chrysler Dodge Jeep Andrew Sheret Ltd Aplin & Martin Consultants Ltd BA Blacktop Badger Daylighting Lp Bajwa, Amarjit Bartle & Gibson Co Ltd BC Hydro BC Institute OfTechnology BC SPCA BDO Canada Lip CUPE Local 622 Canada Pipe Company Ltd Carlson, Eileen Dobney Foundry Ltd Dougness Holdings Ltd Fraser Valley Regional Library Fred Surridge Ltd Genesis Security BC Group Ltd Golden Ears Winter Club Golden Globe Construction Ltd Greater Vancouver Sewerage & Drainage Greater Vancouver Water District Hallmark Facility Services Inc Hepworth, Anthony Homesite Developments (Zeron) Lafarge Canada Inc Manulife Financial Maple Ridge & PM Arts Council Marine Roofing (1996) Ltd McElhanney Consulting Services MDT Technical Services Inc Medical Services Plan Mertin Nissan Ltd Ministry of Transportation MR PM Katzie Seniors Network CITY OF MAPLE RIDGE MONTHLY DISBURSEMENTS -June 2019 DESCRIPTION OF PAYMENT Roadside mowing 2019 Dodge Ram 1500 Waterworks supplies 132 Ave connector concept Downtown beautification -Lougheed at 226 St Drainage design standards review Local area service 20300 Block Hampton St Downtown enhancement project Hydro-excavation -multiple locations Security refund Plumbing, heating & electrical supplies: City Hall Fire Halls RCMP building Works yard inventory Street lighting upgrade program Electricity Employee courses Contract payment -3 months 2018 financial statement audit Dues -pay periods 19/10 & 19/11 Install watermain Security refund Works yard inventory Catch basin cleaning 2nd quarter members assessment Contributed capital replacement funding Waterworks supplies Site Security (May 9 -Jun 13) Rental revenue & summer operation agreement (Apr -Aug) Telosky Stadium Field House Waste discharge industrial treatment fees -(Jan -Mar) Water consumption Feb 27 -Mar 30/19 Janitorial services & supplies: City Hall Fire Halls Library Operations Randy Herman Building RCMP Security refund Security refund Roadworks material Employer/employee remittance Arts Centre contract Municipal rental Program revenue -May Maple Ridge Leisure Centre partial roof replacement Abernethy Way extension study (232 St -256 St) Portable two-way radios Employee medical & health premiums 2X Nissan NV 1500 Haney Bypass improvements Annual operating funding AMOUNT 22,491 51,278 22,230 6,665 3,298 5,094 18,220 33,277 523,979 31,427 20,000 639 136 182 5,095 12,713 18,765 143,777 16,106 87,571 27,825 31,886 25,862 15,000 17,311 19,539 726,843 10,000 736,843 32,833 158,533 32,272 110,378 15,912 638,354 3,773 4,890 5,867 4,400 5,138 4,373 28,440 45,000 311,716 19,369 145,435 56,362 1,582 17,717 75,661 50,470 62,568 15,649 20,213 73,200 178,495 25,000
VENDOR NAME Multitrends Inc Municipal Pension Plan BC Open Storage Solutions Inc Paul Bunyan Tree Services Prime Traffic Solutions Ltd Province of BC PW Trench less Construction Inc Quarry Rock Developments RF Binnie & Associates Ltd RBC Dominion Securities Receiver General For Canada RG Arenas (Maple Ridge) Ltd Ridge Meadows Recycling Society Sandpiper Contracting Lip SFE Ltd Shape Architecture Inc Simcic+ Uhrich Architects Spacemakeplace Design Stewart Mcdannold Stuart Suncor Energy Products Toter, Lie C/0 Wastequip, Lie Tybo Constructors Ltd Urban Systems Victoria Mobile Radio Ltd Warrington PCI Management Webbco Industrial Ltd Westridge Security Ltd Whitestar Property Services Wilco Civil Inc WSP Canada Inc Yellowridge Construction Ltd Yu, Byong Gwon Disbursements In Excess $15,000 Disbursements Under $15,000 Total Payee Disbursements Payroll Purchase Cards -Payment Total Disbursements June 2019 DESCRIPTION OF PAYMENT IT technician support services -June Employer/employee remittance Nimble support renewal -(Jul 2019 -Jul 2020) Tree maintenance & damaged tree removal Traffic control Qi employer health tax Sanitary sewer replacement -McKay Ave Security refund Consulting services -lawn bowling replacement Telosky Stadium synthetic turf field Replacement of lost cheque Employer/employee remittance PP19/10, PP19/11 & PP19/12 Curling rink operating expenses -Apr Ice rental -May Monthly contract for recycling Toilet rebate program Weekly recycling 232 St watermain replacement Sanitary flow monitoring Leisure Centre pool renovation Squash court feasibility study Architectural design services for Telosky Field House Consulting services -Maple Ridge Secondary School Track Leisure Centre public art commission Professional fees Gasoline & diesel fuel 2X Yard front load containers Albion reservoir expansion Albion flats market opportunity assessment Network upgrades Tower common costs Foreman Drive at 232 St PRV Community security patrols -Apr & May Guard service -Apr & May Invasive species management Park weeding and light landscape work -May Remediation & site clean up (recoverable) Blaney Hamlet Park construction Albion reservoir expansion Maple Ridge Leisure Centre partial roof replacement McNutt Road PRV replacement Firehall #4 construction -progress claim #5 Security refund PP19/11 & PP19/12 AMOUNT 15,876 479,494 18,925 20,042 19,064 186,534 445,632 22,171 12,938 8,268 21,205 30,000 1,204,032 2,824 62,960 65,784 220,672 223 337 221,232 66,522 16,144 28,760 5,124 33,884 7,798 10,017 17,815 22,000 75,083 24,198 16,632 292,596 17,768 15,410 250,989 34,313 17,308 23,517 40,825 2,968 4,177 8,892 16,036 52,650 4,561 638 17,034 22,232 972,608 21,640 8,643,999 803,647 9,447,646 1,774,494 89,576 11,311,716
City of Maple Ridge TO: FROM: SUBJECT: His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer 2019 Council Expenses EXECUTIVE SUMMARY MEETING DATE: FILE NO: MEETING: July 23, 2019 2161518 Council In keeping with Council's commitment to transparency in local government, the attached Schedule lists Council expenses recorded to June 30 2019. The expenses included on the schedule are those required to be reported in the annual Statement of Financial Information and are available on our website. RECOMMENDATION: Receive for information Discussion The expenses included in the attached schedule are those reported in the annual Statement of Financial Information (SOFI), including those incurred under Policy 3.07 "Council Training, Conferences and Association Building". The budget for Council includes the provision noted in Policy 3.07 as well as a separate budget for cell phone and iPad usage. The amounts on the attached Schedule are those recorded prior to the preparation of this report and are subject to change. Prepared by: Trevor Hansvall Accountant 2 Approved by: Catherine Nolan, CPA, CGA Corporate Controller Approved by: · f Administrative Officer 1 of 1 702.3
Conferences & Community Mileage/ Cell Phones/
Month of Event Reason for expense Seminars Events Parking iPads Totals
Dueck, Judy
January Cell phone charges 42.96
Portable electronic device charges (e.g. !pad) 5.35
February Farmers Helping Seniors Night 25.00
Portable electronic device charges (e.g. !pad) 5.35
March Cell phone charges 14.00
MR Chamber of Commerce Business Excellence Awards 118.75
Portable electronic device charges (e.g. I pad) 5.35
April Portable electronic device charges (e.g. I pad) 5.35
May LMLGA 2019 Conference and AGM May 8-10 797.62
Portable electronic device charges (e.g. I pad) 5.35
June Portable electronic device charges (e.g. I pad) 5.35
July
August
September
October
November
December
797.62 143.75 89.06 1,030.43
2019 Counciil Expenses
Conferences & Community Mileage/ Cell Phones/
Month of Event Reason for expense Seminars Events Parking iPads Totals
Duncan, Kiersten
January 2019 Elected Officials Seminar -LMLGA Region 453.43
Cell phone charges 43.60
Hometown Heroes Night 50.00
Portable electronic device charges (e.g. I pad) 5.35
February Cell phone charges 42.96
Farmers Helping Seniors Night 25.00
For the Love of Youth Event 133.63
Portable electronic device charges (e.g. I pad) 5.35
March Allouette Addictions drag show 55.00
Cell phone charges 44.40
Federation of Canadian Municipalities (FCM) Annual Conference 2,100.95
Portable electronic device charges (e.g. I pad) 5.35
April Cell phone charges 31.52
Portable electronic device charges (e.g. I pad) 5.35
May Cell phone charges 42.96
LMLGA 2019 Conference and AGM May 8-10 575.91
Portable electronic device charges (e.g. I pad) 5.35
June Cell phone charges 42.96
Portable electronic device charges (e.g. I pad) 5.35
July
August
September
October
November
December
3,185.29 208.63 280.50 3,674.42
2019 Council Expenses
Conferences & Community Mileage/ Cell Phones/
Month of Event Reason for expense Seminars Events Parking iPads Totals
Meadus, Chelsa
January 2019 Elected Officials Seminar -LMLGA Region 690.96
Cell phone charges 42.96
Portable electronic device charges (e.g. I pad) 5.35
February Cell phone charges 42.96
Portable electronic device charges (e.g. I pad) 5.35
March Cell phone charges 42.96
MR Chamber of Commerce Business Excellence Awards 118.75
Portable electronic device charges (e.g. I pad) 5.35
April Cell phone charges 42.96
Portable electronic device charges (e.g. !pad) 5.35
May Cell phone charges 42.96
Portable electronic device charges (e.g. !pad) 5.35
June Cell phone charges 42.96
Portable electronic device charges (e.g. I pad) 5.35
July
August
September
October
November
December
690.96 118.75 289.86 1,099.57
Morden, Mike
January 2019 Elected Officials Seminar -LMLGA Region 690.96
Hometown Heroes Night 50.00
February Farmers Helping Seniors Night 25.00
March MR Chamber of Commerce Business Excellence Awards 118.75
April South Asian Cultural Gala 125.00
May LMLGA 2019 Conference and AGM May 8-10 640.91
June
July
August
September
October
November
December
1,331.87 318.75 1,650.62
2019 Council Expenses
Conferences & Community Mileage/ Cell Phones/
Month of Event Reason for expense Seminars Events Parking iPads Totals
Robson, Gordy
January 2019 Elected Officials Seminar -LMLGA Region 350.00
Portable electronic device charges (e.g. I pad) 9.51
February Portable electronic device charges (e.g. I pad) 5.35
March MR Chamber of Commerce Business Excellence Awards 118.75
Portable electronic device charges (e.g. I pad) 13.90
April Portable electronic device charges (e.g. I pad) 5.35
May Portable electronic device charges (e.g. I pad) 5.35
LMLGA 2019 Conference and AGM May 8-10 375.00
June Portable electronic device charges (e.g. I pad) 5.35
July
August
September
October
November
December
725.00 118.75 44.81 888.56
Svendsen, Ryan
January 2019 Elected Officials Seminar -LMLGA Region 340.96
Cell phone charges 42.96
Hometown Heroes Night 50.00
Portable electronic device charges (e.g. I pad) 5.35
February Cell phone charges 42.96
Portable electronic device charges (e.g. !pad) 5.35
March Cell phone charges 42.96
MR Chamber of Commerce Business Excellence Awards 118.75
Portable electronic device charges (e.g. I pad) 5.35
April Cell phone charges 42.96
Portable electronic device charges (e.g. I pad) 5.35
South Asian Cultural Gala 125.00
May Cell phone charges 42.96
LMLGA 2019 Conference and AGM May 8-10 640.91
Portable electronic device charges (e.g. I pad) 5.35
June Cell phone charges 42.96
Portable electronic device charges (e.g. I pad) 5.35
July
August
September
October
November
December
981.87 293.75 289.86 1,565.48
2019 Council Expenses
Conferences & Community Mileage/ Cell Phones/
Month of Event Reason for expense Seminars Events Parking iPads Totals
Yousef, Ahmed
January 2019 Elected Officials Seminar -LMLGA Region 690.96
Cell phone charges 42.96
Portable electronic device charges (e.g. I pad) 5.35
February Cell phone charges 42.96
Farmers Helping Seniors Night 25.00
Portable electronic device charges (e.g. I pad) 5.35
March Allouette Addictions drag show 55.00
BC Economic Summit 2019 585.00
Cell phone charges 42.96
MR Chamber of Commerce Business Excellence Awards 118.75
Portable electronic device charges (e.g. I pad) 5.35
April Cell phone charges 42.96
Portable electronic device charges (e.g. I pad) 5.35
May Cell phone charges 43.12
LMLGA 2019 Conference and AGM May 8-10 640.91
Portable electronic device charges (e.g. I pad) 5.35
June Cell phone charges 42.96
Portable electronic device charges (e.g. I pad) 5.35
July
August
September
October
November
December
1,971.87 143.75 290.02 2,405.64
TOTALS 9,619.48 1,346.13 1,284.11 12,249.72
2019 Council Expenses
800 Unfinished Business 800
TO: FROM: City of Maple Ridge His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer MEETING DATE: July 23, 2019 Fl LE NO: 2249206 MEETING: Council Meeting SUBJECT: Award of Contract -Maple Ridge Lawn Bowling Green Surface Replacement EXECUTIVE SUMMARY: This Award of Contract recommendation is for the replacement of a synthetic greens surface for the Maple Ridge lawn bowling facility. After posting the Request for Proposal (RFP) on B.C. Bid for four weeks, two submissions were received before closing. One submission complied with the requirements and was subsequently reviewed in accordance with the evaluation criteria contained within the RFP. The compliant submission received from Marathon Surfaces Inc. provides good value to the City and staff recommends the award of a contract. Funding capacity for the replacement of the bowling green surface is available within the lifecycle reserve and this funding is included in this year's Approved Financial Plan. Council approval to award the contract is required for the work to proceed. RECOMMENDATION: That Contract RFP-PL19-41 for Synthetic Lawn Bowling Surface Replacement at Maple Ridge Lawn Bowling Club be awarded to Marathon Surfaces Inc. in the amount of $258,800.00 excluding taxes; That a contingency of $30,000 be authorized; and further That the Corporate Officer be authorized to execute the contract. DISCUSSION: a) Background Context: The Maple Ridge Lawn Bowling Club facility, which opened in 1995 with one of the first synthetic lawn bowling surfaces in the Lower Mainland area, provides recreation and social opportunities for citizens within our community. The original synthetic surface lasted beyond its anticipated lifespan and the club was successful in obtaining a grant to contribute to the costs of the surface replacement in 2007. The existing 12 year old carpet has reached the end of its useful life with wear and settlement compromising the play. The club approached the City with a request for assistance regarding the carpet replacement. Staff worked with the club's greens committee as well as a consultant to develop the specifications and requirements for this work and a Request for Proposal (RFP-PL19-41) for the synthetic green replacement was subsequently issued through B.C. Bid on June 3, 2019 and closed on July 3, 2019. Two submissions were received before the closing date with one proposal deemed to be non-compliant and was excluded from further review. The remaining proposal was evaluated using the criteria contained in the RFP. The evaluation panel's review resulted in the Marathon Surfaces Inc. proposal receiving high scores, providing File No. 2249206 Page 1 of 2 801
panel's review resulted in the Marathon Surfaces Inc. proposal receiving high scores, providing good value to the City considering qualifications, experience, product performance, warranty and price. b) Desired Outcome: The desired outcome is that the lawn bowling green be replaced prior to the 2020 bowling season to ensure a high quality surface that meets the requirements of the sport. c) Strategic Alignment: The 2010 Parks, Recreation & Culture Master Plan contains the objective to continue to provide a variety of facilities in parks to support multiple uses and when facilities require replacement, to work with the community to identify the most appropriate solutions considering cost and benefit. d) Citizen/Customer Implications: Citizens and club members will continue to be able to participate in lawn bowling at a quality facility within our community that will also be able to host tournaments as the club has hosted in the past. e) Business Plan/Financial Implications: The Lifecycle Reserve, which funds the replacement of parks and facilities infrastructure, has the capacity available to accommodate the $258,800 required to ·award the contract for the surface replacement along with a contingency of $30,000. CONCLUSIONS: The Maple Ridge Lawn Bowling facility's greens surface, which was replaced twelve years ago, is now at the end of its useful life and is in need of replacement to continue to provide a quality, playable sports surface. The club has indicated that as a result of the significant cost of the surface replacement their membership is requesting Council's assistance to ensure that the club can continue to participate in this recreatio~ Prepared by: Chad Neufeld, MBCSLA ~~nning& Development Reviewed by: ~ee Richmond, MBCSLA Acting Director of Parks & Facilities Reviewed by: Approved by: avid Boag Actin eneral Man/ger Parks, Concurrence: File No. 2249206 Page 2 of 2
TO: FROM: City of Maple Ridge His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer MEETING DATE: July 23, 2019 FlLENO: 2255930 MEETING: Council Meeting SUBJECT: Advisory Committee Review Recommendations -Phase 1 EXECUTIVE SUMMARY: Council's Strategic Plan directed that a review be conducted of Council's advisory committees. Following work undertaken by a task force formed for that purpose, an initial review and recommendations are provided for Council consideration. A second phase review is recommended for the Fall of 2019, involving staff liaisons to the committees to acquire a deeper understanding of the work of subcommittees and task forces that support the committees. RECOMMENDATIONS: That staff be directed to amend "Policy 3.11 Committees of Council" and associated bylaws and terms of reference to incorporate the recommendations in Attachments A and B of the July 23, 2019 Council report titled "Advisory Committee Review Recommendations -Phase 1", That the Advisory Committee Review Task Force be directed to undertake a "Phase 2" review of advisory committee subcommittees and task forces and bring back recommendations for Council consideration in the Fall of 2019, and further That finance work typically considered at Audit and Finance Committee meetings be permitted to be considered at Council Workshops or Committee of the Whole meetings as an alternative venue. DISCUSSION: a) Background Context: Council's Strategic Plan directed that a review be conducted on Council's advisory committees. A staff report dated May 28, 2019 provided information on policies, committee terms of reference, budgets and business plans as background information for a Council Workshop discussion held that day. As a result, Council directed that staff work with Councillors Dueck and Yousef to perform a review and bring recommendations back to Council. The Director of Corporate Administration supported the work of the two Council members, collectively referred to as the "Advisory Committee Review Task Force." The work commenced in early June and continued through to July 16, 2019 when Council provided feedback at a Council Workshop meeting on potential changes to committee policies and membership composition. That feedback has been incorporated into the recommendations presented in this report. 802 2255930 Page 1 of 4
The Task Force established the following process and timelines for the review: f-----'--'-~-----~~~---~--~-~--~+-~--~---a Develop Recommendations; Draft Report Council Approval (Council Meeting) July 23 The Advisory Committee Review Task Force conducted a survey of committee members to understand whether the committees have the resources they need to carry out their mandates, and to examine how closely their mandates align with Council's strategic priorities. The results formed part of a discussion report provided to Council Workshop on July 16, 2019 to garner feedback prior to developing the recommendations in this report. Council Policy 3.11 Committees of Council was a key document reviewed during this process. Other documents reviewed were the bylaws governing the committees and their terms of reference. Inconsistencies and multiple layers of policy have been found to be problematic. As the Council Procedure Bylaw establishes the procedures for committees as well as Council meetings, procedural items can be removed from Policy 3.11 and from bylaws and terms of reference. Proposed changes to Policy 3.11 were discussed with Council at the July 16, 2019 Council Workshop. Based on feedback from that meeting, recommended amendments to Policy 3.11 were developed and are highlighted on Attachment A. Upon review of committee meeting attendance statistics, it was evident that many members, and in particular non-voting members, do not attend regularly. Furthermore, it was considered that fewer members for some committees may encourage more frequent attendance, as each member's attendance would be that much more important. It is understood that non-voting members and representatives from various groups and agencies are often over-committed and do not have the time to attend. Their non-voting membership status indicated the importance of having them at the table, while acknowledging they may not be able to attend often or at all. It is recommended that rather than "non-voting members", a "standing invitation" be extended to all current non-voting members. Additional membership adjustment recommendations are contained within Attachment B. It is not recommended that these changes occur immediately, but rather that they be gradually implemented as individual committee appointments expire. 2255930 Page 2 of 4
Audit and Finance Committee Council also directed that the Audit and Finance Committee be considered as part of this review. In past Council terms, this committee was a subset of Council that, in addition to receiving reports and presentations throughout the year about financial and budgeting matters, was able to pursue a level of detail that may have been problematic and cost-prohibitive in a full Council setting. The summary level overviews and financial planning decision-making was generally forwarded to a Council meeting as well, to ensure public transparency. Currently, all members of Council sit on this committee, and therefore it calls into question the need to have this separate form of meeting, for the following reasons: • Stopping one meeting and starting another requires a 15-minute break for video recording finalization/initialization. • It is difficult to estimate the length of time workshop meetings will take. Since workshop meetings precede the committee, and since providing the public with a definite meeting starting time is best practice, a time gap can occur, which creates a further inefficient use of Council and staff time. • It has become difficult for the public to find and follow issues of interest. They currently must check Committee of the Whole, Council Workshop, and Regular Council Meeting agendas, minutes and videos to be fully informed and ensure they have not missed information on their topics of interest. Having some agenda items come to Audit and Finance Committee creates another layer of complexity. Council may want to consider utilizing Audit and Finance Committee for discussions with the City's external auditor, while sending other financial items to Workshop or Committee of the Whole, depending on the level of complexity, as we now do with any other topic area. b) Desired Outcome: The desired outcome of this review is to ensure the City's committees are designed to effectively serve the needs of Council and the community. c) Policy Implications: Legislation requires that when Council delegates its authority, it must do so by bylaw. A bylaw is required to allow the Advisory Design Panel to function as it does. However, for all other committees, Council has not delegated authority, but is seeking advice. In addition, there is the problematic layers mentioned above, and for these reasons it is recommended that the unnecessary bylaws be rescinded and replaced with consistent terms of reference for each committee, supported by the amended Policy 3.11. Further procedural guidance comes from the Council Procedure Bylaw, which will be before Council for amendment in the Fall of 2019. d) Alternatives: Council may wish to leave the committees as-is. Alternatively, Council may consider the need for a new committee(s) to support the priorities of the current Council term. Funding that new work could be sourced by reallocating resources from committee(s) that are less aligned with current priorities. 2255930 Page 3 of 4
CONCLUSION: Council requested that a review be undertaken, to ensure advisory committees are aligned with Council priorities. Furthermore, Council's main priority for this term is Community Safety, and this will require a draw upon citizens, community groups, various agencies and staff. These resources come at a cost to both the City and others. Council is mindful of this cost and the need to balance resource allocations to priority initiatives. This report provides information on the functioning and guiding documents relating to advisory committees. It is intended to support a discussion among Council to garner feedback so that further action can be undertaken. A subsequent review to engage with staff liaisons and review subcommittees and task forces will occur in the Fall of 2019. Prepared b~:-<=~Be~~on, CPA, CMA Director of Corporate Administration _jJ / J, _ .'~t~1.M L:oncurrence: l\~e ~WIIl, ~ts_A J Acting Chief~mistrative Officer Attachments: (A) Recommended amendments to Council Policy 3.11 (B) Recommended Amendments to Membership Composition and Other Items 2255930 Page 4 of 4
Attachment B -Recommended amendments to Council Policy 3.11 Recommended amendments to Council Policy 3.11 • Add definitions to differentiate ongoing "subcommittees" from "task forces" which are limited in duration. • Require that the formation of subcommittees and task forces are by Council resolution. • Specify that media contact for committee work is channelled through the City's Corporate Communications area. • Specify that committees be reviewed at least once per Council term. • Specify that Terms of Reference for all committees reflect a similar format, covering: o Membership composition o Standing Invitations (to replace non-voting members of same individuals/groups) o Quorum -majority of members o Meeting frequency -quarterly, as a minimum o Meeting day and time o Mandate of the committee. • Limit membership terms to two consecutive two-year terms (four years) to permit others to serve. After a one-year gap, former members may seek appointment. This may be waived by Council to ensure vacancies are filled. • Require that members-at-large must reside in the City, except where specifically permitted, e.g. intermunicipal committee (MACAI). • Replace targeted Council appointments with members-at-large and specify that the goal composition will include representation from the youth community, seniors' community and the business community, along with expertise in the subject matter of the committee. • Limit Council participation and voting at meetings to one liaison. One alternate will be appointed to fill in as needed. An alternate appointee attending a meeting at which the primary liaison is participating has the same seating and participation rights as a member of the public. • Voting members other than Council liaisons may not appoint/send alternates in their place. • Provide clarity on the role of committee members in providing advice to Council through the Staff Liaison. • Provide clarity on the role of Staff Liaison in preparing (not assisting with) Council reports. • Add the role of Committee Clerk, and outline the services provided. • Require that committee members or the chair present the committee's (a) progress and accomplishments and (b) current/future workplan (business plan) at least once per calendar year at a Council meeting. • Ensure the policy reflects Council's desire for diversity and balance in membership composition, citizen engagement and alignment with Council's strategic plan. • Add a section on recruitment that addresses the need to utilize creative marketing techniques to attract candidates that will help achieve a diverse membership composition. 2255930
Attachment C -Recommended Amendments to Membership Composition and Other Items Recommended Amendments to Membership Composition and Other Items That the Active Transportation Advisory Committee be renamed to Transportation Advisory Committee, and the membership composition be seven voting members as follows: • One Council liaison (an appointed alternate will fill in as needed) • One member from the Municipal Advisory Committee on Accessibility Inclusiveness • One member from School District No. 42 • Four members from the community-at-large, with a goal of having representation from the youth, seniors' and business communities, and interest and/or expertise in community transportation matters; That the Agricultural Advisory Committee membership composition be seven voting members as follows: • One Council liaison (an appointed alternate will fill in as needed) • One member nominated by the Haney Farmer's Market; • One member nominated by the Agricultural Fair Board; • Four members actively farming in Maple Ridge, with a goal of having representation from the youth, seniors' and business communities; That the Community Heritage Commission membership composition be seven voting members as follows: • One Council liaison (an appointed alternate will fill in as needed) • Two members nominated by the Maple Ridge Historical Society • Four members from the community-at-large, with a goal of having representation from the youth, seniors' and business communities, and interest and/or expertise in heritage matters; That the Economic Development Committee membership composition be seven voting members as follows: • One Council liaison (an appointed alternate will fill in as needed) • Six members from the community-at-large, with a goal of having representation from the youth, seniors' and business communities, and interest and/or expertise in the development of the local economy; That the Environmental Advisory Committee membership composition be seven voting members as follows: • One Council liaison (an appointed alternate will fill in as needed) • One environmental professional • Four members from the community-at-large, with a goal of having representation from the youth, seniors' and development communities, and one representing environmental interests; That the Public Art Steering Committee membership composition be seven voting members as follows: • One Council liaison (an appointed alternate will fill in as needed) • Two artists • One Arts Council staff member with the appropriate technical expertise to be appointed by the Arts Council Board • Three members from the community-at-large, with a goal of having representation from the youth, seniors' and business communities, with one being familiar with public art programs; 2255930
Attachment C -Recommended Amendments to Membership Composition and Other Items That the Municipal Advisory Committee on Accessibility and Inclusiveness membership be nine voting members and the membership composition be determined in the Fall 2019 in consultation with the City of Pitt Meadows; That the Social Policy Advisory Committee membership be nine voting members and the membership composition be determined in the Fall 2019; and further That Advisory Committee membership adjustments required to implement the recommendations in the July 23, 2019 Council report titled "Advisory Committee Review Recommendations -Phase 1" be achieved in due course as committee appointments expire. 2255930
1000 Bylaws 1000
CITY OF MAPLE RIDGE BYLAW NO. 7516-2018 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7516-2018." 2. That parcel or tract of land and premises known and described as: Lot 88 District Lot 24 7 Group 1 New Westminster District Plan 32510 and outlined in heavy black line on Map No. 1782 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS-1b (One Family Urban (Medium Density) Residential). 3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 11th day of December, 2018. READ a second time the 25th day of June, 2019. PUBLIC HEARING held the 16th day of July, 2019. READ a third time the day of , 20 APPROVED by the Ministry of Transportation and Infrastructure this , 20 ADOPTED, the day of ,20 day of PRESIDING MEMBER CORPORATE OFFICER 1001
I (P84~20) C "B" P8950 P 11112 .......... '. 11714/16 1171s120 I 1. ___ J 2 3 I ~6664 I P6664 189 r I .-· ---------····1 /11762 I 7 276 j r ·--.... 11767·1' 11753 l [ 188 8 I -----··--··, !11750 ........ _____ ~--117571 L{) 277 I I 187 := I tD 9 ...... I, LO 11741 i 11738 M 1 CO ' T. , i·-···tl~-· 1174~1 , o.. 278 , I 1860.. I ~ 10 !... .......... __ 11729 I 111726 ' 0.. I 6 : ·-0) l p ~~s1~----.1 279 I [1~~~ ~~ 11737 ·J !11728 II! 7S t.El 77 I 78 ! 85 -:-1 1:: I r·.1!___02264041-1{}~~~..... -··········~2 11721 i ~ i11720_7 __ : :~:~:! :rs~. .) £EE.._3~1-~---·······--~~ < ·-lr-.. /.~ 'o:, : VJ 11717..J ' , i 17 AVE. ----····-··-:tJ_;;; .~ ·-l~ P35974 ··ig---I~ 111708 . --~ H SL23 ························-. --· ' ----_j°' __ ·;;; l N ~ 13 I .,: I 6 I SL 12 I 111 .~ I~ 1r~P30938 '~ ,~ 1~ -·,a··-.... ___ 117Av:_ .... _. • ... ('.,'.696 __ . ct 11709'0:1m,--~----~~;~~i~l~L24 !2876 !"' 160 ~ 161 !fci ~ "' "' :1~0t64 1.1 -1--"7i ,f ,~ r 7S \ 'I"' 11., : I 87 ~ 00 i"'"242 I O :: ,4 i ,, •• : t 1 SL'·-i CMP . __ _j . I O 11691, L..._ IP 6349 i P 1~112 3 Rem ----·-. 2 P i3429 ! w112 I E112 ' D ' D 71 f-t.0-~1 lO . . -! ~-~ r--! l~-fl.I, P32510 P~51~l P\7205 I P13i339 ~:1 ~ .,,,. 80 181 82 88 89 :"' -1.g 17 :.:o. 81C8P ! 2 j 1"' "' · L{) ' ' 74 ~ a I ' BCF;,Jl' RC:~ '~ (o:;,I I, N 2 l~I : -"' "' c: ;': 'o. ,:: 43175 \,432.'.RJS~~ .. J?C 6 "' <o "' ;;; A p B tD N N IJ) 0.. M !~ j~[ 2~ ~ ~ ~ _ _,~---~---l-BCP4'SJCf4~---·-=-?J ~-~~~ ~I~ o.. f~--l~[. ___ jt __ 3_ .. 3----"' ---·cp:;rs91s ~j~------·-···' RIVER RD. -······--··········:::·· 1 ~ .. "' ~ ill "' ;;; "' 7 5 tD IJ) IJ) (') N 0.. I I \ ~m2 p 12\133 I 44031 2 p PCL.A LMP 13219 "' "' "' A P4966 2 P4213 a ~ "' N MAPLE RIDGE ZONE AMENDING Bylaw No. Map No. From: To: 7516-2018 1782 RS-1 (One Family Urban Residential) RS-1b (One Family Urban (Medium Density) Residential) 2 6 N 18 British Columbia SCALE 1:2,500
[.~·-TO: FROM: SUBJECT mapleridge.ca City of Maple Ridge His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer Final Reading MEETING DATE: FILE NO: MEETING: July 23, 2019 2017-061-RZ COUNCIL 22255 DewdneyTrunk Road HousingAgreement Bylaw No. 7497-2018 22255 Dewdney Trunk Road EXECUTIVE SUMMARY: The 22255 Dewdney Trunk Road Housing Agreement Bylaw No. 7 497-2018 has been considered and granted First, Second and Third readings by Council on September 25, 2018. This agreement is for 49 market rental units and 17 adaptive housing units. The applicant desired to advance the first phase of a multi-phased project encompassing most of the lands bounded by Dewdney Trunk Road to the south, Plaza Street to the west, Brown Avenue to the north and 224 Street to the east under the existing C-3 Zoning rather than waiting for the entire site to be rezoned. The site-wide rezoning application 2017-061-RZ had first reading on May 23, 2017. The rezoning application will soon be coming before Council for second reading. On September 25, 2018, Council approved the issuance of the Phase 1 development permit (2017-061-DP) and approved its amendment (2019-069-DP) on March 19, 2019 at the developer's request. This permit identified 49 market rental units and 17 adaptive housing units being subject to this Housing Agreement. These units are on floors 2 through 5 of the east wing of the south building. They are above the ground level commercial space, amenity facility and six (6) owned units. (Appendix B Schedule A outlined in black). Consolidation has been done to create a new legal parcel containing the Phase 1 development; therefore, there is a new legal description replacing the former one. Thus the 22255 Dewdney Trunk Road Housing Agreement Bylaw No. 7 497-2018 can be adopted, as amended for the new legal description. Once adopted, the Housing Agreement will be executed. In accordance with the Local Government Act, the Housing Agreement will also be registered on Title. RECOMMENDATION: That the 22255 Dewdney Trunk Road Housing Agreement Bylaw No. 7497-2018 be adopted, as amended. 1002 Page 1 of 2
CONCLUSION: This housing agreement is for 49 market rental units and 17 adaptive housing units reflected in the first phase development permit (2017-061-DP and 2019-069-DP) for the Swiss Real development site as approved by Council. Adoption of the 22255 DewdneyTrunk Road Housing Agreement Bylaw No. 7497-2018 is in order. "Original signed by Adrian Kopystynski" Prepared by: Adrian Kopystynski, MCIP, RPP, MCAHP Planner "Original signed by Chuck Goddard" Reviewed by: Charles Goddard, BA, MA Director of Planning "Original signed by Christine Carter" Approved by: Christine Carter, M.PL, MCIP, RPP GM Public Works & Development Services "Original signed by Kelly Swift" Concurrence: Kelly Swift, MBA Acting Chief Administrative Officer The following appendices are attached hereto: Appendix A -Subject Map Appendix B -22255 Dewdney Trunk Road Housing Agreement Bylaw No. 7 497-2018 Appendix C -Subdivision Plan Page 2 of 2
19' 179 159 39 121 13 101 61 53 15 re ii 12196 ~ N .... ( "' 12088 l;l i., i'< "' : ii ii ii z 12080 ~ 1207' 12070 ;; ~ "' ~ 12080 ii ii ::: 12061 CHURCH AVE. 12048 --12032 12026 ::; ill ~~ DEW ONEY TRUNK RO. :8 ii ill !l! 18 ii ii ii 11; ii 12035 ill ii 1c ~ ii ii :;; 11965 i:l 11951 11941 ~ ii 11929 :;; i:l ;i; is ii ii 11901 Legend -Stream 12040 ~ "' ~ ~ 11980 1196D 11926 11916 ~ Ditch Centreline Indefinite Creek I~ 1< { ~ 12175 121,1 121:'1 12127 .... "' 12101 ::: ~ ~ ~ ; .. ~ I ~o ~~ ~~ i ::: ~ ~ :::"' /:: ii! ;,; ::: ~ ::: ::: 11969 11968 ~ 1196~67 119,0 l!l ~ § ~~ ~ ::: 11955 11963 M dNTOSH AVE. I 11957 1J/l4§<! ., ~~ 0 11939 ~' ~ ~~ 151 11933 I 11925 2018-464-RZ<v'v2018 1X~XX>t 2018-464:RZ ~ ; -464-DP I ~ ~ ~ ~~ I ii;~ :::~ ~~ 1191~19 ~ 11 ... ~ .... "' ~ 11912 22255 Dewdney Trunk PIO 001-115-332, 341 & 324 ENGINEERING DEPARTMENT [~·-·· N ffl Active Applications (RZ/SD/DPNP) mapleridge.ca Scale: 1 :3,000 FILE: 2019-069-DP DATE: Feb 26, 2019 BY:MC M
CITY OF MAPLE RIDGE BYLAW NO. 7497-2018 APPENDIX B A Bylaw to authorize the City of Maple Ridge to enter into a Housing Agreement for 23070 Lougheed Highway WHEREAS, pursuant to Section 483 of the Local Government Act, R.S.B.C 1996, c. 323, as amended, Council may, by bylaw, enter into a housing agreement under that Section; AND WHEREAS, Council and 487559 B.C. LTD., INC.NO. BC0487559 wish to enter into a housing agreement for the subject property at about 22255 Dewdney Trunk Road; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1. This Bylaw may be cited as "22255 Dewdney Trunk Road Housing Agreement Bylaw No. 7497-2018". 2. By this Bylaw Council authorizes the City to enter into a housing agreement with 487559 B.C. LTD., INC.NO. BC0487559 in respect to the following land: LOT 1 DISTRICT LOT 399 GROUP 1 NEW WESTMINSTER DISTRICT PLAN EPP88082 3. The Mayor and Corporate Officer are authorized to execute the housing agreement and all incidental instruments on behalf of the City of Maple Ridge. 4. Schedule "1", attached to this Bylaw, is incorporated into and forms part of this Bylaw. 5. This bylaw shall take effect as of the date of adoption hereof. READ a first time the 25th day of September, 2018. READ a second time the 25th day of September, 2018. READ a third time the 25th day of September, 2018. ADOPTED the _ day of ____ , 20_. PRESIDING MEMBER CORPORATE OFFICER
Schedule "A" Housing Agreement File 2017-061-RZ (Phase 1) Rental and Adaptive Units THIS AGREEMENT dated for reference the_ th day of ___ , 2019 BETWEEN 487559 B.C. LTD., INCORPORATION NO. BC1170338 22367 Dewdney Trunk Road Maple Ridge, British Columbia, V2X 3J4 (the "Covenantor") OF THE FIRST PART AND CITY OF MAPLE RIDGE 11995 Haney Place Maple Ridge, British Columbia, V2X 6A9 (the "City") OF THE SECOND PART WHEREAS: A. The Covenantor is the registered owner of, or has an equity of redemption in, the Lands situate in the City of Maple Ridge in the Province of British Columbia to which these terms are attached and which forms part of this Agreement; B. The City wishes to provide a range of housing options for residents within its boundaries. C. The Covenantor proposes to provide 49 dwelling units as market rental housing, and 17 of the dwelling units on the Lands will also be adaptive housing for aging in place in accordance with Section 3.8.5 Adaptive Dwelling Units of the British Columbia Building Code, as amended. D. The Covenantor and the City wish to enter into this Housing Agreement pursuant to Section 483 Local Government Act to restrict the use, tenure and occupancy of Rental Dwelling Units to be constructed on a portion of the Lands (hereinafter defined), on the terms and conditions of this Agreement, and the Covenanter also wishes to grant a restrictive covenant
pursuant to sections 1 2, 6, and 7 hereof pursuant to Section 219 of the Land Title Act . E. The City has adopted a bylaw under Section 483 of the Local Government Act to authorize this Agreement as a Housing Agreement between it and the covenanter, and the Covenanter has also granted the restrictive covenant herein . NOW THEREFORE in consideration of the premises and the covenants herein contained, the payment of the sum of One Dollar ($1.00) paid by the City to the Covenantor, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties covenant and agree to this Housing Agreement, pursuant to section 483 of the Local Government Act and the Covenanter grants to the City the covenants set out herein pursuant to Section 219 of the Land Title Act (British Columbia) as follows: Definitions 1. In this Agreement: (a) "Rental Dwelling Units" means forty-nine (49) market rental residential dwelling units designated as such by the Covenanter to be constructed and located on levels 2-5 of the building to be constructed on the area of the Lands as noted within the "black line" of the plan attached as Schedule 1 to this Agreement; (b) "lands" means the lands situated in the City of Maple Ridge in the Province of British Columbia, and legally described as: Parcel Identifier: NO PID Lot 1, District Lot 399, Group 1, New Westminster District, Plan EPP88082 and any part, including a building or a portion of a building, into which said land is subdivided; (c) "Subdivide" means to divide, apportion, consolidate or subdivide the Lands, or the ownership or right to possession or occupation of the Lands into two or more lots, parcels, parts, portions or shares, whether by plan, strata plan, descriptive words or otherwise, under the Land Title Act, or otherwise, and includes the creation, conversion, organization or development of "cooperative units" or "shared interest in land" as defined in the Real Estate Act.
Use Restrictions and Construction of the Rental Dwelling Units 1. All the Rental Dwelling Units on the Lands, shall only be used to provide rental accommodation and shall remain as rental accommodation in perpetuity, subject to earlier demolition of the Rental Dwelling Units no earlier than thirty (30) years from the date of registration of this Covenant. 2. All the Rental Dwelling Units on the Lands, shall be rented only on a month to month basis or under a residential tenancy agreement having a fixed term not exceeding three years, including any rights of renewal. 3. No Rental Dwelling Unit may be occupied except by a person or persons who occupies pursuant to a residential tenancy agreement pursuant to Section 2. Adaptive Housing Units 4. A minimum of seventeen (17) dwelling units on t.he Lands, of which nine (9) are located in the Rental Dwelling Units, on the Lands shall be designed as adaptive dwelling units in accordance with Section 3.8.5 Adaptive Dwelling Units of the British Columbia Building Code. 5. The remaining eight (8) adaptive dwelling units will be located on the Lands, but not within the Rental Dwelling Units. These eight (8) adaptive dwelling units will be located in the building to be constructed on the north portion of the Lands, as noted within the "black dashed line" of the plan attached as Schedule 1 to this Agreement Subdivision Restrictions 6. The Lands on or into which the Rental Dwelling Units are to be constructed shall not be Subdivided, except by means of a strata plan under the Strata Property Act or an airspace parcel under the Land Title Act that includes ali of the Rental Dwelling Units within a single strata plan or airspace plan ( or remainder), as the case may be. In the event the Lands are Subdivided pursuant to this section, this Agreement will only remain registered on the portion of the Lands (as Subdivided) containing the Rental Dwelling Units, and the City shall immediate release this Agreement from all other portions of the Lands (as Subdivided) that do not contain the Rental Dwelling Units.
Notice to Buyers 7. The Covenantor must provide notice of this Section 219 Covenant and Housing Agreement to every person or persons intending to purchase a Rental Dwelling Unit prior to any person entering into an agreement of purchase and sale, agreement for sale, or option or similar right to purchase. Strata Bylaws 8. The initial bylaws of the strata corporation formed upon the subdivision of the Lands under the Strata Property Act shall not prevent, restrict or abridge any of the Rental Dwelling Units on the Lands from being used as rental accommodation. 9. This Rental Housing Agreement shall be binding upon all owners in fee simple of any one or more of the Rental Dwelling Units. Any strata corporation bylaw or rule which prevents, restricts or abridges the right to use any of the Rental Dwelling Units as rental accommodations shall have no force or effect. 10. The Owner Developer and all successor owners in fee-simple of any of the Rental Dweiiing Units must not occupy the Rental Dwelling Unit owned by them nor permit or allow any person related to them by blood or marriage to occupy the Rental Dwelling Unit; but must only allow occupancy of the Rental Dwelling Unit owned by unrelated bona-fide tenants renting the Rental Dwelling Unit as provided for in this Rental Housing Agreement. Specific Performance 11. The Covenantor agrees that because of the public interest in ensuring that all of the matters described in this Agreement are complied with, the public interest strongly favours the award of a prohibitory or mandatory injunction, or an order for specific performance or other specific relief, by the Supreme Court of British Columbia at the instance of the City, in the event of an actual or threatened breach of this Agreement. Notice of Housing Agreement 12. For clarity, the Covenantor acknowledges and agrees that: (a) this Agreement constitutes both a covenant under section 219 of the Land Title Act and a Housing Agreement entered into under section 483 of the Local Government Act; (b) the City is required to file a notice of this housing agreement in the Land Title Office against title to the Lands; and
(c) once such a notice is filed, this Agreement binds all persons who acquire an interest in the Lands as a housing agreement under section 483 of the Local Government Act. No Obligation to Enforce 13. The rights given to the City by this Agreement are permissive only and nothing in this Agreement imposes any legal duty of any kind on the City to anyone, or obliges the City to enforce this Agreement, to perform any act or to incur any expense in respect of this Agreement. No Effect on laws or Powers 14. This Agreement does not: (a) affect or limit the discretion, rights duties or powers of the City or the approving officer for the City under the common law or any statute, bylaw or other enactment nor does this Agreement date or give rise to, nor do the parties intend this Agreement to create, any implied obligations concerning such discretionary rights, duties or powers; (b) affect or limit the common law or any statute, bylaw or other enactment applying to the Lands; or (c) relieve the owner from complying with any common law or any statute, regulation, bylaw or other enactment. Indemnity 15. The Covenanter hereby releases the City, and indemnifies and saves the City harmless, from and against any and all actions, causes of actions, suits, claims (including claims for injurious affection), cost (including legal fees and disbursements), expenses, debts, demands, losses (excluding any economic loss) and liabilities of whatsoever kind arising out of or in any way due or relating to the granting or existence of this Agreement, the restrictions or obligations contained in this Agreement or the performance or non-performance by the Covenanter of this Agreement that the City is or may become liable for, incur or suffer. Priority 16. The Covenantor will do everything necessary, at the Covenanter's expense, to ensure that this Agreement is registered against title to the Lands in priority to all liens, charges and encumbrances registered or pending registration against title to the Lands, save and except those specifically
approved in writing by the City and those in favour of the City or any other governmental authority or utility. Waiver 17. An alleged waiver of any breach of this Agreement is effective only if it is an express waiver in writing of the breach. A waiver of a breach of this Agreement does not operate as a waiver of any other breach of this Agreement. Interpretation 18. In this Agreement (a) reference to the singular includes a reference to the plural, and vice versa, unless the context requires otherwise; (b) reference to a particular numbered section or article, or to a particular lettered Schedule, is a reference to the correspondingly numbered or lettered article, section or Schedule of this Agreement; (c) article and section headings have been inserted for ease of reference only and are not to be used in interpreting this Agreement; (d) the word "enactment" has the meaning given to it in the Interpretation Act (British Columbia) on the reference date of this Agreement; ( e) reference to any enactment is a reference to that enactment as consolidated, revised, amended, re-enacted or replaced, unless otherwise expressly provided; (f) reference to "party" or the "parties" is a reference to a party, or the parties, to this Agreement and their respective successors, assigns, trustees, administrators and receivers; (g) time is of the essence; and (h) reference to a "day", "month" or "year'' is a reference to a calendar day, calendar month, or calendar year unless otherwise expressly provided. Further Acts 19. The Covenantor will do everything reasonably necessary to give effect to the intent of this Agreement, including execution of further instruments.
Severance 20. If any part of this Agreement is held to be invalid, illegal or unenforceable by a court having the jurisdiction to do so, that part is to be considered to have been severed from the rest of this Agreement and the rest of this Agreement remains in force unaffected by that holding or by the severance of that part. No Other Agreements 21. This Agreement is the entire agreement between the parties regarding its subject and it terminates and supersedes ail other agreements and arrangements regarding its subject. Emuement 22. This Agreement binds the parties to it and their respective successors, heirs, executors and administrators. Deed and Contract 23. By executing and delivering the Land Title Act Forms and Notice which are attached hereto and which form a part of this Section 219 Covenant and Housing Agreement each of the parties intends to create both a contract and a deed executed and delivered under seal. THE CORPORATE SEAL OF THE CITY OF MAPLE RIDGE was hereto affixed in the presence of: MAYOR CORPORA TE OFFICER
Schedule 1
SUBDIVISION PLAN OF
LOT7 AND
LOT 8 EXCEPT: PART DEDICATED ROAD ON PLAN LMP5168
BOTH OF DISTRICT LOT 399 GROUP 1
NEW WESTMINSTER DISTRICT
PLAN 20094
8CGS92C3.027
SCALE 1 ;400
STRATA PLAN
NWS133
•I!
IILLOIST/INCESMEtlM,;JHl:S/INOOECIM',1.1.THEREOf
Tl-lEIHTEUOEOPLOTS!ZEOFTl-ll5PlAHISO&-i,nm.-.1',!D"rnBY
5""mmtlHEIDKf(D-51ZE)WiENPLOTTEOATASC,,.I..ECf1:<00
LOT1 'I"' PLAN LMP12218 ~ ~ 6EEPL>.NS
i.JAP1Zl10~1J.IP•i11
LEGEND:
SYMBOLS DESCRIPTION
.,
INTEGRATED SURVEY AREA No, 36 (MUNICIPALllY OF MAPLE RIDGE)
NA083 (CSRSJ 4.0.0.BC. I.GVRD
ORIOBeARtlOSMEOERI\IEDFROJ.IOIISERVATIONBBE'!WE&l<>EOOEJl<l
COHTRDLMOHUMENTSMONUMENTS&5Ha7341AN0&5H07211.
THEUTM COORO~TESAND araMTEll/lBSOUJTEAcctJMCV ACHll:llf;D
MEOERiVEDFRDMlHEW.&COTPLIBUSHEOCOOR!lp-j.O,TESAHDSTANOIIRCI
OEV,',TION5fORQE00E!1CCOHTROLMONUh1ENTSa5HOnDAH005Hl!no
lWSPlANSl-lDWSHORIZONTALOROUN~EVELOISTANCES'-"LESS ;gi[tlli~~]~!~~~S~!:O~~~~YOF
lHISPlAH.sHOWSOt.EOftl.lOREPOSTS
1',1,ICtt/lRENOTSETDN111ETIIUECORHER{S). /
/
/
/
/
'!(·,~=·
j\
i\ ! \
/
STRATA PLAN
EPS266B
/
(PLAN
BCP50302)
/
/
/
/
/
PARCEL A
(EXPLANATORY
PLAN 9654)
LOT6 ! \_ PLAN1112
/ r ,,., ~-~ T•~ \
iii i 0
i
i "'
i
i
Ht
'ii
L i 1·· i
I i
I i
I i
I/
yJ tu w
Ct'.
jl;
I
I
I'
I
I
t:;
~
Q_
I ~,, •.
ro.:;oo
;,~ ,.
0
l------c3
Ct'.
LOT1 REM LOTG
PLAN LMP2no2 PLAN10689
BROWN AVENUE
---1. NF INASPH.'.LT 90~1~,r
oo·4'9J7 !'~---••• !
LOT1
8940.3m2
LOT 7
PLA~J 20094
ROAD
""'"'I" ~~~:ii '. 2:0!14
UNABlETOGET
L v:~~s~::
-I u• 1...-
!I!
,,,
g~
<S=
!
LOT2
1875.4m2
LOT9
PLAN20094
-I '·'" i:::...---------i
LOT10
PLAN2D094
(POSTING PLAN LMP29676)
f !f ·\ i~;1as-w J.IASPl1~lT J.IASPHM.T
ll!
LOT19
PLAN13752
LOT55
PLAN 53750
EASEMENT
NORTH27FEET
LOT50
PLAN48265
J iii
I
tu w
Ct'.
f--
U)
"' gj
J \~ ~" "'"~"
I \ NSTP 8 ~~:-oa-4.:t ,;~
I. \ ~ 1§8 ROAD 1012.6m2 :Ci, Jl.52e NF"""" NF ~--~-!.l-~
. • NF/,., 'M ..ib oo':,~"'::w INCOf.lCIIETE NF .IT -,;;;-\O' •w
I \ /" os,m, § t \ "/~
TttEflELD&Ul!VEYREPRE5EnTE!lBYrnlsPlAHW'ISCOMPlETED
0NWC7lllW.YOFFEBRl/ARY,1il1D
P.WL&,,RTlETT.BCl.5UIO
i \. ,if
i \ /
@~-\ /
'./
THIS PLAN LIES WITHIN THE METRO VANCOUVER REGIONAL DlSTRJCT -CITY OF MAPLE RJOGE
DE\/\IDNEY TRUNK ROAD
/
"'
PLAN EPP88082
I
LOTA
PLAN LMP39839
LOT4
PLAN 13752
LOT3
PLAN 13752
LOT2
PLAN 13752
EAST 47
REM. FEET OF
LOT1 LOT1
PLAN 13752 PLAN 13752
"'
LOT18
PLAN 14549
LOT24
PLAN 15679
LOT26
PLAN 17845
LOT27
PLAN 17845
lAf,/0.'i\J/IVE'tWO
~Utfoj8C
C11l1daVJT/iXJ
T<lOP150<lll>91
fU.EN0-211~
B:PO~TE;:11 FE
)>
""O
'"O m z
0
><
(")
MAPLE RIDGE British Columbia mapleridge.ca City of Maple Ridge TO: FROM: SUBJECT: His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer Final Reading: MEETING DATE: FILE NO: MEETING: Official Community Plan Amending Bylaw No. 7416-2017 Zone Amending Bylaw No. 7254-2016 14155 Marc Road EXECUTIVE SUMMARY: July 23, 2019 2016-091-RZ COUNCIL Bylaws 7 416-2017 and 7254-2016 has been considered by Council and at Public Hearing and subsequently were granted Third Reading. The applicant has requested that Final Reading be granted. The purpose of the rezoning is to permit the subdivision into 109 lots not less than 315 m2• Council granted First Reading for Zone Amending Bylaw No. 7254-2016 on June 14, 2016. Council granted First and Second Reading for Official Community Plan Amending Bylaw No. 7 416-2017 on January 16, 2018, and Second Reading for Zone Amending Bylaw No. 7254-2016 on January 16, 2018. This application was presented at Public Hearing on February 20, 2018, and Council granted Third Reading on February 27, 2018. RECOMMENDATION: That Official Community Plan Amending Bylaw No. 7 416-2017 be adopted; and That Zone Amending Bylaw No. 7254-2016 be adopted. DISCUSSION: a) Background Context: Council considered this rezoning application at a Public Hearing held on February 20, 2018. On March 06, 2018 Council granted Third Reading to Official Community Plan Amending Bylaw No. 7 416-2017 and Zone Amending Bylaw No. 7254-2016 with the stipulation that the following conditions be addressed: 1) Subsequent to the Public Hearing, Council gave Third Reading to the subject bylaws on March 6, 2018 and further resolved that prior to any reconsideration of the said bylaws the following conditions must be satisfied: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; This requirement has been met 1003 Page 1 of 3
ii) Amendment to to Official Community Plan Schedule "A", Chapter 10.3, Part VI, A -Silver Valley, Figure 2 -Land Use Plan, and Figure 4 -Trails/ Open Space, This requirement will be met with final adoption of the OCP amending bylaw. iii) Park dedication as required, including construction of multi-purpose trails, emergency access roads; and removal of all debris and garbage from park land; This requirement has been met. iv) Registration of a Restrictive Covenant for the Geotechnical, which addresses the suitability of the subject property for the proposed development; This requirement has been met. v) Registration of a Restrictive Covenant for the protection of the Environmentally Sensitive areas on the subject property; This requirement will be met with the completion of the subdivision application and the Natural Features Development Permit. vi) Registration of a Restrictive Covenant for Tree Protection; This requirement will be met with the completion of the subdivision application and the Natural Features Development Permit. vii) Registration of a Restrictive Covenant for Stormwater Management; This requirement will be met with the completion of the subdivision application. viii) Notification to the Department of Fisheries and Oceans and the Ministry of Environment for in-stream works on the site; and This requirement has been met. ix) That a voluntary contribution, in the amount of $555,900.00 ( $5,100.00/lot), be provided in keeping with the Council Policy with regard to Community Amenity Contributions. This requirement has been met. 2) Additional Information The first reading report included the subject property to the north (Legal Plan Lot 2 Section 32 Township 12 NWD Plan LMP14126) in the application. This property was removed from the rezoning application prior to second reading. However, this property will be dedicated to the City with the completion of this application. Page 2 of 3
CONCLUSION: As the applicant has met Council's conditions, it is recommended that Final Reading be given to Official Community Plan Amending Bylaw No. 7 416-2017 and Zone Amending Bylaw No. 7254-2016. "Original signed by Diana Hall" Prepared by: Diana Hall, M.A, MCIP, RPP Planner 2 "Original signed by Chuck Goddard" Reviewed by: Charles R. Goddard, BA, MA Director of Planning "Original signed by Christine Carter" Approved by: Christine Carter, M.PL, MCIP, RPP GM Planning & Development Services "Original signed by Ke!!y Swift" Concurrence: Kelly Swift, MBA Acting Chief Administrative Officer The following appendices are attached hereto: Appendix A -Subject Map Appendix B -Official Community Plan Amending Bylaw No. 7416-2017 Appendix C -Bylaw No. Zone Amending Bylaw No. 7254-2016 Appendix D -Subdivision Plan Page 3 of 3
Legend -stream --· Ditch Centreline ------Edge of Marsh - -Indefinite Creek N -River Centreline -Lake or Reservoir Scale: 1 :5,000 g-~~ Marsh ' \ \ ' SUBJECT PROPERTY APPENDIX A ' \ 14155 MARC ROAD Fl LE: 2016-091-RZ DATE: Jan 3, 2018 PLANNING DEPARTMENT BY: PC
CITY OF MAPLE RIDGE BYLAW NO. 7 416-2017 A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014 APPENDIX B WHEREAS Section 477 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed expedient to amend Schedule "A" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1. This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 7416-2017." 2. Schedule "A", Chapter 10.3, Part VI, A -Silver Valley, Figure 2 -Land Use Plan, is hereby amended for the parcel or tract of land and premises known and described as: Lot 3 Section 32 Township 12 New Westminster District Plan LMP14126 and outlined in heavy black line on Map No. 969, a copy of which is attached hereto and forms part of this bylaw, is hereby designated as shown. 3. Schedule "A", Chapter 10.3, Part VI, A -Silver Valley, Figure 4 -Trails / Open Space is hereby amended for the parcel or tract of land and premises known and described as: Lot 3 Section 32 Township 12 New Westminster District Plan LMP14126 and outlined in heavy black line on Map No. 970, a copy of which is attached hereto and forms part of this bylaw, is hereby designated as shown. 4. Maple Ridge Official Community Plan Bylaw No.7060-2014 as amended is hereby amended accordingly. READ a first time the 16th day of January, 2018. READ a second time the 16th day of January, 2018. PUBLIC HEARING held the 20th day of February, 2018. READ a third time the 27th day of February, 2018. ADOPTED, the day of , 20 . PRESIDING MEMBER CORPORATE OFFICER 1003.1
R\RTCFN 1/4ofN 1r.?ofNE 114 Urban Area Bounda~ , ________ _ :,: : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : . '• • • • • • • • • • • • • • • • • • • • • • • • • • • • • ~M'.14~1 • • • • • • • • • i-=··='----'--"=--1 •••••• I• I I I I •••• I I I• I I••• I I I I I I I ••• I I I I • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •, •, • • I I I I I I I I I I I I I I I I I• I I I•••• I I I I I I I. I I I I I Pn57 Rom10 "' 35 34 32 31 15 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. Map No. Purpose: From: 7416-2017 969 To Amend Silver Valley Area Plan Figure 2 Eco Cluster and Conservation To: D Conservation ~ Eco Cluster - - -Urban Area Boundary MAPLE RIDGE British Columbia ~ Neighbourhood Park 6 N SCALE 1 :5,000
' '---------Urban Area :,: : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : . Bounda~ '• • • • • • • • • • • • • • • • • • • • • • • • • • • • • ~MP•14~7• • • • • • • • • ,__":ii_, -~--, ;;I • !I ••••••I I I I I I•• a I•• I I I I a I I a•••• a a I I a I I a / a a a a a a I I I I I I a I I I I I I I I I I I I a I a a a a I I I I I I I a I a a I a a I I I a a a a I I a a I I I a a I a a a a a a a a I I a I I a Pn57 P26 32 ,. 35 34 32 31 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. 7 416-2017 Map No. 970 15 Purpose: To Amend Silver Valley Area Plan Figure 4: Trail/Open Space as shown D Add to Conservation ~ Add to Neighbourhood Park ~ Remove from Conservation 11111111 Add to Trail - - -Urban Area Boundary 6 MAPLE RIDGE N British Columbia SCALE 1 :5,000
CITY OF MAPLE RIDGE BYLAW NO. 7254-2016 APPENDIXC A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7254-2016." 2. Those parcel or tract of land and premises known and described as: Lot 3 Section 32 Township 12 New Westminster District Plan LMP14126 and outlined in heavy black line on Map No. 1679 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to R-1 (Residential District), R-2 (Urban Residential District), 3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 14th day of June, 2016. READ a second time the 16th day of January, 2018. PUBLIC HEARING held the 20th day of February, 2018. READ a third time the 27th day of February, 2018. ADOPTED, the day of , 20 PRESIDING MEMBER CORPORATE OFFICER 1003.2
EPPl516 \ \ , ________ _ Urban Area Bounda~ I I I MAPLE RIDGE ZONE AMENDING Bylaw No. Map No. From: 7254-2016 1679 A-2 (Upland Agricultural) To: CJ R-1 (Residential District) ~ R-2 (Urban Residential District) ---Urban Area Boundary MAPLE RIDGE British Columbia t 36 35 32 31 ""' P7757 141 AV8E. ,i RP 14847 P7757 Rem10 P2B 32 15 6 N SCALE 1 :5,000
·~\ ·, ,nin,,-i~,:_;~~--I \ !" I I \ \. \ \ APPENDIX D D . . • \· ~ ~f-,-~~ ::.I Ix, 0 ~ u . ' '' ~~ I i ••• ~1 2 ! I 0~
MAPLE RIDGE I··-,,·,·, -, ~A ... '!!~: ___ mapleridge.ca TO: FROM: SUBJECT: City of Maple Ridge His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer Final Reading MEETING DATE: FILE NO: MEETING: Official Community Plan Amending Bylaw No. 7 488-2018 Zone Amending Bylaw No. 7399-2017 24364 112 Avenue EXECUTIVE SUMMARY: July 23, 2019 2017-434-RZ COUNCIL Bylaws 7 488-2018 and 7399-2017 have been considered by Council and at Public Hearing and subsequently were granted Third Reading. The applicant has requested that Final Reading be granted. The application is to rezone to RS-1b (One Family Urban (Medium Density) Residential) utilizing the Density Bonus provision to facilitate a subdivision of approximately 15 (371m2) lots. Council granted first reading for Zone Amending Bylaw No. 7399-2017 on November 14, 2017. Council granted first and second reading for Official Community Plan Amending Bylaw No. 7 488-2018 on September 18, 2018, and second reading for Zone Amending Bylaw No. 7399-2017 on September 18, 2018. This application was presented at Public Hearing on October 9, 2018, and Council granted third reading on October 16, 2018. RECOMMENDATION: That Official Community Plan Amending Bylaw No. 7488-2018 be adopted; and That Zone Amending Bylaw No. 7399-2017 be adopted. DISCUSSION: a) Background Context: Council considered this rezoning application at a Public Hearing held on October 09, 2018. On October 09, 2018 Council granted Third Reading to Official Community Plan Amending Bylaw No. 7 488-2018 and Zone Amending Bylaw No. 7399-2017 with the stipulation that the following conditions be addressed: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; Engineering has advised that Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement. 1004 Page 1 of 3
ii) Amendment to Official Community Plan Schedule "A", Chapter 10.2 Albion Area Plan, Schedule 1: Albion Area Plan and Schedule "C"; This requirement will be met with final reading. iii) Road dedication on 112th Avenue as required; Road dedication on 112th Avenue has been satisfied. iv) Park dedication as required and removal of all debris and garbage from park land; Park dedication has been satisfied. v) Registration of a Restrictive Covenant for the Geotechnical Report , which addresses the suitability of the subject property for the proposed development; A letter of undertaking from the applicant's lawyer has been received to register a Restrictive Covenant for the Geotechnical Report, which addresses the suitability of the subject property for the proposed development once the rezoning has been adopted. vi) Registration of a Restrictive Covenant for the protection of the Environmentally Sensitive areas (wetlands) on the subject property; The environmentally sensitive area will be dedicated as park, therefore, a Restrictive Covenant for the protection of the Environmentally Sensitive areas (wetlands) on the subject property is not required. vii) Registration of a Statutory Right-of-Way plan and agreement for a watermain; A letter of undertaking from the applicant's lawyer has been received to register a Statutory Right-of-Way plan and agreement for a watermain. viii) Registration of multiple Restrictive Covenants for Tree Protection, Geotechnical, Habitation and Restoration Plan and Stormwater Management; A letter of undertaking from the applicant's lawyer has been received to register Restrictive Covenants for Geotechnical and Stormwater Management. ix) Removal of existing building.ls; Existing building/s removed. x) In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site; A letter from a Professional Engineer has been received stating that there is no evidence of underground fuel storage tanks on the subject property. Page 2 of 3
xi) That a voluntary contribution, in the amount of $76,500.00 ($5,100 per lot x 15 lots) has been provided in keeping with the Council Policy with regard to Community Amenity Contributions; and This requirement has been met. xii) Payment of the Density Bonus provision of the RS-1b (One Family Urban (Medium Density) Residential) zone, in the amount of $46,500.00 ($3,100 per lot x 15 lots). This requirement has been met. CONCLUSION: As the applicant has met Council's conditions, it is recommended that Final Reading be given to Official Community Plan Amending Bylaw No. 7 488-2018 and Zone Amending Bylaw No. 7399-2017. "Original signed by Wendy Cooper" Prepared by: Wendy Cooper, MCIP,RPP Planner "Original signed by Chuck Goddard" Reviewed by: Charles R .. Goddard, BA, MA Director of Planning "Original signed by Christine Carter" Approved by: Christine Carter, M.PL, MCIP, RPP GM Planning & Development Services "Original signed by Kelly Swift" Concurrence: Kelly Swift, MBA Acting Chief Administrative Officer The following appendices are attached hereto: Appendix A -Subject Map Appendix B -Bylaw No. 7 488-2018 Appendix C -Bylaw No. 7399-2017 Appendix D -Proposed Subdivision Plan Page 3 of 3
11262 I 11258 I 11265 I 11252 11241 11240 I 11231 I 11230 11221 I 11220 I !ii 11211 I~ 11207 r "' 11201 I lf-: I ~ C ~ .. "' N Scale: 1 :2,500 ;i; .., APPENDIX A .. ~ "' ti 11264 11261 < 11260 11263 a, "' "' ~ ~ I "' "-0, ~ .., "' 11258 ~ "' .., ~ ~ 11257 11256 i I ... ... ... ~ ~ ~ ~ ~ ~ 11251 11252 112A AVE. 11250 11246 11243 11242 I 11238 "' "' ;! ... 11233 ti I ~ ~ ... ... ~ ~ ~ ~ ~ I 11228 11223 11222 "' ~ ~ /_f,· ... "' ~ "' 0, '/. 'l,'r' 0, "' "' ~ ...... ~ ~ "-0, ~ C ~ /' .., .., ... ... ~ ~ ~ ~ ~ ~ ~ ~ _,,,., ----__ ...,... ______ 112AVE. 112AVE. ... I "' "' 1 I SUBJECT PROPERTY I .., ... ~ ... ~ I I Legend -Stream ---Ditch Centreline - -Indefinite Creek -River Centreline 111111 Lake or Reservoir ' I \ ) { \ I ' I I • I I I 11045 ~ ,· 1----------~ 01 ~I c) I 24364 112 AVENUE FILE: 2017-434-DP DATE: Jan 5, 2018 BY:PC
CITY OF MAPLE RIDGE BYLAW NO. 7 488-2018 APPENDIX B A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014 WHEREAS Section 4 77 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed expedient to amend Schedules "B" & "C" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1. This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 7 488-2018 2. Schedule "B" is hereby amended for that parcel or tract of land and premises known and described as: Lot A, Section 10, Township 12, New Westminister District Plan 7 408 and outlined in heavy black line on Map No. 980, a copy of which is attached hereto and forms part of this Bylaw, is hereby designated/amended as shown. 3. Schedule "C" is hereby amended for that parcel or tract of land and premises known and described as: Lot A, Section 10, Township 12, New Westminister District Plan 7 408 and outlined in heavy black line on Map No. 981, a copy of which is attached hereto and forms part of this Bylaw, is hereby amended by adding and removing Conservation. 4. Maple Ridge Official Community Plan Bylaw No. 7060-2014 is hereby amended accordingly. READ a first time the 18th day of September, 2018. READ a second time 18th day of September, 2018. PUBLIC HEARING held the 9th day of October, 2018. READ a third time the 16th day of October, 2018. ADOPTED, the day of ,20 . PRESIDING MEMBER CORPORATE OFFICER 1004.1
11265 ··-· ··-<LOV .::. :I <D . -· I I'-~ 11246 7 ~ 0.. EPP 31383 1611241 11240 10 ~911243 ~ 0.. & 11238 6 '° "-L1J [ r-EPP 48794 ~ 811233 "' <O ~ ~ P 22387 11 EP 77745 i W n 411235 C C 1511231 I-' ~ ~ ... ~ 11230 (/J ) 11228 sfri I'-... { "' "' "' "' 'w 711223 <1'. 1 I-' 1411221 (') ~ 311225 26 25 24 23 11220 12 ;:ii ,:> (/J 4 I-' Cl) 11222 (/J (') B 1311211 (') P 77744 ;:ii I-' EF P 31 1277 .., EF PS 512 EPP 5612/3 I EPP 6 lb 2 (/J N 11235 33 27 28 29 P 23217 1211207 1 2 3 4 ~5 J 1 2 3 L1J .., ~ ~ 0, "' PARK 0, "' "' ~ "' "' 0, ~ 11 11201 " " " "' "' " 0, ~ C ~ ~ ~ "' "' "' "' "' "' ... ... ~ ... ~/ ... ... ... ... ~ ~ ~ ... ... "' "' "' " "' "' "' "' "' ... "' EPP 27594 112AVE. 112AVE. C "' ... "' 0, "' I "' N "' ~ I ... ... ... ... "' "' "' ... I I "' I 11;; ....... I N Rem 11 A Im ..., I~ P 61001 EP 0021 I <D I P 809 EP 15693 sj I I 3 -A _1.1 I C'.ll I I I I -I I I I I / RW 66747 / _/ // / ~~ ----P 61001 V Rem 1 P7408 p 7408 C "' -31 32 33 6 5 4 3 ~ P 66748 P 43223 32 11045 I-' P 66748 "' 0 z 34 0 "' ~ MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. Map No. From: To: MAPLE RIDGE Bnt•sh Columbia 7488-2018 980 Low/Medium Density Residential Conservation 6 N SCALE 1 :2,500
11265 -----/120U I'--:\ <.O ·-· •••• ·L.. •.... I~ ~ ~ 11246 7~ 0.. EPP 31383 1611241 11240 10 ,;,;911243 (L ' '-.. 0.. 8J 11238 6 ~ w <o P 22387 L j' EPP 48794 ~ 811233 "' ~ ~ EP 77745 i 0 0 1511231 11 411235 ~ ~ " " 11230 11228 5 8:i " ... 1 ) I'--"' "' "' "' w711223 1 f-' ~ 311225 1411221 26 25 24 23 11220 12 ,:> U) 4 f-' (D 11222 U) <') B 1311211 <') P 77744 ~ f-' EF P 31 ~77 .,. 8::1 N EF P5 p12 'j"pp 561,6 11235 I EPP 6 33 2 U) 27 28 29 1211207 1 2 3 4 2 w .,. P 23217 1 3 ~ :2 ~ 0, "' ~ PARK 0, :2 ~ "' ~ "' 0, ~ ~ "' "' "' 0 0 0, 11 11201 "' "' ~ "' "' "' "' "' " " " " " " ~ " ~ ~ " " " ~ " " "' "' "' "' / '"' "' "' "' "' ~ EPP 27594 112AVE. 112AVE. 0 <O i "' 0, I "' "' ~ <') I ... " " " "' "' " I I "' I 11;; ...... I N Rem 11 A 1;;; ....,. I~ P61001 EP 0021 I (0 I P 809 EP 15693 i;il I 3 -A ~ I ml I I I I I -I I I I / RW 66747 / I // ~~ / ~~ ---P 61001 V Rem 1 P 7408 p 7408 2 ~ ~ 31 32 33 6 5 4 3 P 66748 P 43223 32 11045 f-' P 66748 (l'. 0 z 0 34 (l'. ~ MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. Map No. Purpose: MAPLE RIDGE Brit,sh Columbia 7488-2018 981 To Amend Schedule C as shown c::::J To Add To Conservation 6 N SCALE 1 :2,500
CITY OF MAPLE RIDGE BYLAW NO. 7399-2017 APPENDIXC A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7399-2017." 2. That parcel or tract of land and premises known and described as: Lot A Section 10 Township 12 New Westminster District Plan7 408 and outlined in heavy black line on Map No. 1736 a copy of which is attached hereto and forms part of this Bylaw, is/are hereby rezoned to RS-1b (One Family Urban (Medium Density) Residential). 3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 14th day of November, 2017. READ a second time the 18th day of September, 2018. PUBLIC HEARING held the 9th day of October, 2018. READ a third time the 16th day of October, 2018. ADOPTED the day of ,20 PRESIDING MEMBER CORPORATE OFFICER 1004.2
11265 ·---<£, «av .. :r (!) 11'-~ 11246 7 ~ 0.. EPP 31383 1611241 11240 10 Ng ~ 0.. r: 11243 CL "' w ~ 811233 EP 77745 [b 11238 6 ';: "' <O ~ ~ i C C 1511231 11 I-' 411235 ,,. ,,. ~ ,,. 11230 1/J ) 11228 5 [b I'-,,. ,,. ,,. <( 1 "' "' "' "' 1411221 w711223 (') I-' ~ 311225 26 25 24 23 11220 12 11 (/ 1/J 4 I-' m 11222 1311211 1/J (') (') P 77744 11 I-' El P 31 !277 " EF P 5 e12 &1 "' EPP 561.~ 11235 [ Epb 6 33 2 1/J 28 29 1211207 1 2 3 4 5 1 2 w " 27 3 ~ "' "' "' ~ PARK "' "' ~ "' "' "' "' ~ 11 11201 <O ~ "-"' "' <O ~ "' C C "' "' "' "' "' "' ~ "' ,,. ,,. ,,. ,,. ~ ,,. ,,. ~/ ,,. ,,. ~ ,,. ,,. ~ ,,. "' "' "' , "' "' "' "' "' EPP 27594 112AVE. I 1,:. r,.vi.... C <O ,,. "' "' <o I "' "' "' ~ ,,. ,,. "' "' I I ........_ I Rem 11 A ... EP 0021 I <D P 809 EP 15693 /;ii A ;:::1 -u ml I I I I I I/ ~~/ P 7408 P '408 31 32 33 6 5 4 P 43223 MAPLE RIDGE ZONE AMENDING Bylaw No. Map No. From: 7399-2017 1736 RS-3 (One Family Rural Residential) 3 ,~. ~· P 22387 T l"EPP 48794 kf B P 23217 "' ,,. ,,. "' 112 AVE. "' I ,,. ,,. ,,. I "' I~ N Im I~ P 61001 I I 3 I I I I I / RW 66747 / /' / ---P 61001 Rem 1 C <o ~ -P 66748 32 11045 I-' P 66748 Cl'.'. 0 z 34 0 Cl'.'. !a! To: RS-1b (One Family Urban (Medium Density) Residential) 6 MAPLE RIDGE N Brit•sh Columbia SCALE 1:2,500
8
(RAVINE
< 60m)
!Al
@
4lll9 I r JxJ 21.00 . .,,.. 15.00
I
~ -+-,
(l)
\ 8 ! 1 "' "' V)
I 15.00
I Ct)
I t-<)
~ I C'\J
\
\
\ ~
~ 11.00
~
'\ 12 ~ ~ Area=408.
(RAVINE
> 60m)
lJ@mf@ ~@@UU[@
Land Surveying Ltd
22371 St. Anne Avenue, Maple Ridge, BC
Phone: 604-463-2509 Fax: 604-463-4501
26.00 •·
~ 1 8
:!:
12.10
198.81
112th Avenuej
~
/2.1)/) 12.00 12.00, 12.00 12.00 12.00 12.00
f/ r Area=401. 5m2
Z!i.UU
fil
----~ 3 18 4 I s i
-· --~Area=JBO.Om2 ~rea=408.0m2 ~rea=457jmfl 61 ,ii 7 ,ii 8 ,ii 9 ,ii 1 Q ,ii 11 \ >l
~ 2
Area=J90.Bm2
".:...e 3x3 ,,., 20.63
>l
"'
JxJ • ,'.\! 14.63
8
"'
\~ ~ 13
Drawing Title:
ii'l:
"'i
1:5
~
:!:
r-:
Plan 7408
~ /~ i~ ~ ~ ~ ~ ~
Area=472.ipm2 Area=474.0m2 Area=474.0m2 Area=474.0m2 Area=474.0m2 Area=578.2m2 I
! J.93 12.oo_ 12.00
Lane
35.55
r--_; ---
0
Notes:
I
12.00 12.00 14.87
>l
"'
9.34
zso ,.......Y e:::r IJ
,....... ......... __ .........
SCALE 1 : 500
25
CJ[)
50 m •
Sketch Plan Of Proposed 15 Lot Subdivision R-1 Zoning
Poper Size: 1 /" x 17"
Project:
24364 112th Avenue
Maple Ridge, BC
D.V.P. 6.0m rear yards Lots 12-15
)>
"'ti
"'ti rr,
Dote: December 14, 2018
File: MR16-454sk_SUB_rev4
z~-------'
0
X
0
CITY OF MAPLE RIDGE BYLAW NO. 7 489-2018 A Bylaw to amend the text of Maple Ridge Off-Street Parking and Loading Bylaw No. 4350-1990 as amended WHEREAS, it is deemed expedient to amend the Maple Ridge Off-Street Parking and Loading Bylaw No. 4350-1990 as amended: NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1. This Bylaw may be cited as "Maple Ridge Off-Street Parking and Loading Amending Bylaw No. 7489-2018". 2. That Bylaw No. 4350-1990 Part 1 Interpretation, Definitions be amended by inserting the following after "1.2 d)": e) Level 2 charging as defined by the SAE lnternational's J1772 standard; f) Roughed-in infrastructure means sufficient panel capacity and conduit connecting the panel to the outlet capable of providing Level 2 charging. 3. That Bylaw No. 4350-1990 Part II General Requirements be amended by deleting "2.3" and replacing with the following: 2.3 For this bylaw: a) When calculation of the required number of off-street parking spaces results in a fractional parking space, one (1) off-street parking space shall be provided to meet the fractional requirement; and b) When calculation of the required number of parking spaces to be provided with roughed -in infrastructure capable of providing electric vehicle charging results in a fractional parking space, one (1) off-street parking space and the corresponding electric vehicle charging requirement shall be provided to meet the fractional requirement. 4. That "Schedule "F"" is inserted following "Schedule "E"": 1.0 Electric Vehicle Charging Infrastructure Requirements: 1.1 For each: a) One-family residential, two-family residential, triplex residential, fourplex residential, courtyard residential, Townhouse and Street Townhouse residential use, a minimum of one parking space per dwelling unit shall be provided with roughed-in infrastructure capable of providing Level 2 charging; b) Apartment use, not including Townhouse, in all CD zones as well as in the RM-2, RM-3, RM-4, RM-5, RM-6, C-1, C-2, C-3, C-5, CS-1, H-1, H-2, and CRM zones, each parking space provided for residential use, excluding visitor parking spaces, shall be provided with roughed-in infrastructure capable of providing Level 2 charging; 1005
c) Apartment and Townhouse use in all CD zones as well as in the RM-1, RM-2, RM-3, RM-4, RM-5, RM-6, C-1, C-2, C-3, C-5, CS-1, H-1, H-2, and CRM zones, a minimum of 50% of required visitor parking spaces shall be provided with roughed-in infrastructure capable of providing Level 2 charging; d) Commercial uses with 10 or more required off-street parking spaces, a minimum of 10% of the parking spaces shall each be provided with roughed-in infrastructure capable of providing Level 2 charging. 1.2 Energized outlets and charging stations provided pursuant to Section 1.1 above shall be installed in conformance with the B.C. Electrical Code. 1.3 Any visitor and commercial use parking spaces provided with charging stations shall be clearly marked "EV Charging Only" and installed in conformance with the City of Maple Ridge Sign Bylaw No.4653-1992. 5. Maple Ridge Off-Street Parking and Loading Bylaw No. 4350-1990 as amended is hereby amended accordingly. READ a first time the 25th day of June, 2019. READ a second time the 25th day of June, 2019. READ a third time the 25th day of June, 2019. ADOPTED the day of ,20 PRESIDING MEMBER CORPORATE OFFICER
1100 Committee Reports and Recommendations Items in Section 1100 Committee Reports and Recommendations that refer to a staff report earlier than this agenda date were presented at a Committee of the Whole Meeting typically a week prior, on the date of the staff report, to provide Council with an opportunity to ask staff detailed questions. The items are now before regular Council Meeting for debate and vote. Both meetings are open to the public. The reports are not reprinted again in hard copy; however they can be found in the electronic agenda or in the Committee of the Whole agenda package dated accordingly. 1100
Note: Item 1108 Maple Ridge Highway and Traffic Amending Bylaw No. 7566-
2019 was not moved forward to the July 23, 2019 Council Meeting from
the July 16, 2019 Committee of the Whole Meeting. The item was
referred back to staff by Council. It has been removed from the July 23,
2019 Council Meeting agenda.
,'
6&+('8/(%
0DSVKRZLQJWKHDUHDRISURSHUW\IRULFHDQGVQRZUHPRYDODVSH UVHFWLRQLQWKH/HDVH$JUHHPHQW SDUNLQJ
ORWRQO\DVKLJKOLJKWHGDQGGHPDUNHG 6LGHZDONVDQGHQWUDQFHVWRWKH0XVHXPVLWHZRXOGEHWKHUHVSRQVL
ELOLW\RIWKH6RFLHW\
TO: FROM: City of Maple Ridge His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer MEETING DATE: July 23, 2019 FILE NO: MEETING: Council Meeting SUBJECT: Community Safety and Well-Being Steering Committee Draft Terms of Reference EXECUTIVE SUMMARY: Community safety has been identified as a key priority within Council's Strategic Plan. Specifically, Council has expressed a desire to consolidate community-wide efforts into an integrated and multi-sectoral Community Safety Plan. On July 2, Council endorsed a recommendation to establish a Steering Committee to collaborate with the City in the development of the Community Safety Plan, as well as preparing a Terms of Reference for that Committee. Council requested that a draft Terms of Reference be brought back to Council prior to establishing the Steering Committee. Attached as Appendix A to this report, is the draft Terms of Reference prepared by Staff for Council's review and consideration. The draft Terms of Reference will be presented to the Steering Committee for discussion and feedback. Staff have also identified potential groups and agencies to serve on the Steering Committee which are set out later in this report. Finally, because the goals of the Community Safety Plan identify that both protection and well-being · are vital to citizen safety, we are proposing that the safety plan be referred to as The Community Safety and Well-Being Plan. RECOMMENDATION: That the Community Safety and Well-Being Steering Committee draft Terms of Reference be forwarded to the Committee for discussion and feedback; and further That the final version of the Terms of Reference be brought back to a future Council meeting for consideration and endorsement. DISCUSSION: a) Background Context: Community safety has been identified by Council as a key priority. Specifically, Council has expressed a desire to consolidate community-wide efforts into a holistic and multi-sectoral community safety plan. On February 12, 2019, Council endorsed a community safety plan development process based on best practice (Attached as Appendix B). Since that time, Council endorsed its Strategic Plan which articulates a vision for community safety as well as highlighting specific community issues to be addressed through the community safety planning process. Concurrently, staff undertook a comprehensive literature Doc# 2257469 Page 1 of 3 1201
review, regional comparison and initial stakeholder engagement with the intent of identifying short, medium and long-term opportunities and gaining greater context for community safety in Maple Ridge. As a result of both pieces of work, it is evident that efforts pertaining to community safety align with three broad goals; that: 1. Citizens feel safe and are engaged in the community 2. Citizens are protected 3. Citizen's well-being is supported It is recognized that achieving the goals of the Community Safety and Well-Being Plan will require collaboration of a multi-sectoral team. Critical for success when developing and implementing this plan will be: 1. Broad community engagement; 2. An effective communications strategy; 3. Data analysis and performance metrics; and, 4. Clear roles and responsibilities. Key stake-holder collaboration coupled with broad community engagement, fostered by an effective communications strategy supports the development of an evidence-based plan driven by analytical data provided by partners with clearly defined roles related to community safety. The above-noted goal statements and approach provide a high-level framework that is intended to capture the mandate and work of many organizations, including the City, senior levels of government, service agencies and business and community partners. Therefore, it is critical to engage these partners in a substantive way as successful implementation of the plan will rely on the efforts of the City as well as these agencies and community partners. On July 2, Council endorsed a Recommendation to establish a Steering Committee and develop a Terms of Reference for that Committee. Council requested staff build a draft Terms of Reference to be brought back to Council prior to establishing the Steering Committee. b) Desired Outcome: That the draft Terms of Reference be forwarded to the Community Safety and Well-Being Committee for discussion and feedback. c) Strategic Alignment: Council's Strategic Plan identifies community safety and, more specifically, the development of a holistic and multi-sectoral community safety plan as a key priority for the City. Doc# 2257469 Page 2 of 3
CONCLUSION: Community safety has been identified as a key priority within Council's Strategic Plan. Specifically, Council has expressed a desire to consolidate community-wide efforts into an integrated and multi-sectoral community safety plan. Establishing the Community Safety and Well-Being Steering Committee and Terms of Reference is the next step in moving forward on the development of this plan. This report speaks to the development of the Community Safety and Well-Being Plan development. Council has also approved immediate work relating to safety in our community for which they will receive a separate report. Prepared by: Christina Crabtree Chief Information Officer Approved by David Boag, \ r Acting General Manager of Park, Recreation and Culture ~ Concurrence: Doc# 225 7 469 Page 3 of 3
Appendix A Terms of Reference Community Safety and Well-Being Steering Committee Objective: The objective of the Steering Committee is to develop a Community Safety and Well-Being Plan through multi-sectoral collaboration, shared problem ownership, shared measurement and sustainable commitment according to these guiding principles. 1. Citizens feel safe and engaged in their community 2. Citizens are protected; and, 3. Citizens' Well-Being is supported. Mission: The mission of the Steering Committee is to collaboratively build a risk-focused Community Safety and Well-Being Plan that will deliver pragmatic solutions and evidence-based innovations to achieve the shared goals of increasing wellness and reducing crime, addiction, mental suffering, violence, poverty, homelessness, sickness, injury, isolation and/or other social harms. , Functions: • Participate in stakeholder mettr~~~•'··Z'hare curre~t"fti~~date, programs and priorities to develop a mutual understanding~,\ :;;,. ,;:i{< • Develop information sharing agrik;ITJ>ents<;;·:t';. /},> • Participate in identifying and engagih~ conimu6jtypartners1~.11d in public consultation/inf?tITJa.tt09;~raring strate~ies too?taip>teedbctck< • Analyze, e.g. ;\S$~t,Mappihg,"Qonduct Str~ngt[si:we~~h~ss, Opportunities, Threat Analysis • Identify Prioriti~~(> ·;1 • Identify PerformaB.~E:1.~eas~r;~} .... . ........ . • Prioriti:z:G.tDe.~ork pf~9a9:9~s~igntasks to 1l~p{opriate partners and/or sub-committees • M~l"tll:ie'rsJ:Wiil itj§ntify wq~·~e fn theis)QXganizaJional strategic planning and budgeting aciti\tities can s~rwe~t stfa:t~gies in trie,~js1n., ... • ; 9eyelop a Draft lmpJ~TentJtiqo Schedule · ' • Seta~chedule for meetings ;} • Rep6~to Council on id~ntified to~Jfrpoints "'/ ·i'' ,., '' .:-;,:-<·:> Member Duties: ;f:· • Attend meetings as reqJW~~}~a actively participate in the group's work. • Act as an advocate for the.Ni1aple Ridge Community Safety and Well-Being Plan Membership: The Steering Committee shall consist of Executive members and 3 members at large. Executive members may perform administrative roles including dispute resolution. Community service providers that are members at large shall provide a commitment letter confirming their agency's ongoing membership on an annual basis. Page 1 of 2
Appendix A Executive members: • City of Maple Ridge • Fire Department • Maple Ridge Pitt Meadows Katzie Community Services • RCMP • School District No. 42 • Maple Ridge Community Corrections • Fraser Health • BC Housing • Ministry of Child and Family Development • Ministry of Social Development and Poverty Reduction Members at large: • Youth Representative • Seniors Representative • Business Community Representative Membership Terms: ./ · .. •· ............ · , Executive members may choose to renfove·a. member from Jhe Steering Committee for consecutive non-attendance at three meetings (unlessJ:)reviqu,sly approv~d,by the Table) or if a member is unable to petform member duties. · ·· ' ': · Meetings: ..• . . . / . ·· .. · .• .. . . • Steering Committee wHFoperatei,wiJh a standi9g ageh9a arfd sp~cial agenda items will be forwarded to the SteedngCommitteeCoordinator);1ti<;!Chair a minimum of five days in advance of the next scheduled meeting~ . "· ....... . • The role of shair will be helq~y ~/Cityo(.Maple Rldgestaff member. • The SteerimgC()D)mittee Coordini:ltof01WfJ~e,.rninute.s·and distribute them within a minimum of five days hi aH~anCe ot<the next sclteduled meetlng,. : ·· / ·, . '// ,. . . {// . . '" >?:t (' // Page 2 of 2
Appendix B Community Safety Plan Process •Convene stakeholders •Conduct information sharing sessions •Develop mutual understanding • Review Strategies/Master Plans •Conduct Strengths, Weaknesses, Opportunities Threats analysis •Identify available data sources • Identify priorities •Obtain feedback/commitments from partner organizations •Assign work plan responsibilities and time lines • Establish metrics and accountability measures •Present for Council review • Facilitate public consultation •Develop resourcing request (If required) • Present for Council adoption