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HomeMy WebLinkAbout2019-03-19 Workshop Agenda and Reports.pdfCity of Maple Ridge COUNCIL WORKSHOP AGENDA March 19, 2019 3:00 PM OR Immediately following the 1:30 PM Committee of the Whole Meeting Blaney Room, 1st Floor, City Hall The purpose of the Council Workshop is to review and discuss policies and other items of interest to Council. Although resolutions may be passed at this meeting, the intent is to make a consensus decision to send an item to Council for debate and vote or refer the item back to staff for more information or clarification. The meetimt is live streamed and recorded bv DATE Council Meeting Public Hearing 1. APPROVAL OF THE AGENDA 2. ADOPTION OF MINUTES REMINDERS 6:00 p.m. 7:00 p.m. 2.1 Minutes of the March 5, 2019 and March 12, 2019 Council Workshop Meetings 3. PRESENTATIONS AT THE REQUEST OF COUNCIL 4. UNFINISHED AND NEW BUS/NESS 4.1 Council Strategic Plan 2019-2022 and Council Workplan Matrix -March 19, 2019 Staff report dated March 19, 2019 recommending that the "City of Maple Ridge Strategic Plan 2019-2022" and the "Council Workplan Matrix -March 19, 2019" be forwarded to the April 9, 2019 Council Meeting for final consideration. 4.2 Single Family Residential Building Permit Frontage Improvements Policy Staff report dated March 19, 2019 recommending that the "Single Family Residential Building Permit Frontage Improvements Policy" be supported and forwarded to a subsequent Council meeting for consideration and adoption. Council Workshop Agenda March 19, 2019 Page 2 of 2 4.3 Tree Appeal Process Staff report dated March 19, 2019 recommending that the decision of the Manager of Development and Environmental Services to deny a Tree cutting permit at 12238 Creston Street be upheld or that staff be directed to issue the Tree cutting permit for 12238 Creston Street subject to the recommendation outlined in the Arborist report dated January 21, 2019. 5. CORRESPONDENCE 5.1 Upcoming Events By Invitation to Mayor and Council: Saturday, March 23 2019 Maple Ridge Festival of BC Film 6:00 -7:00 pm The ACT Arts Centre Lobby General Community Events Saturday, March 23 Maple Ridge Festival of BC Film -Haida Gwaii: On the Edge of 7:00 -8:30 pm the World Saturday, March 23 8:45 -10:15 pm Sunday, March 24 11:00 am -12:00 pm Sunday, March 24 2:00 -3: 30 pm Sunday, March 24 4:00 -5:30 pm The ACT Arts Centre Maple Ridge Festival of BC Film -Maker of Monsters: The Extraordinary Life of Beau Dick The ACT Arts Centre Cyber School Film Fest The ACT Arts Centre Maple Ridge Festival of BC Film -Rehearsal The ACT Arts Centre Maple Ridge Festival of BC Film -Meditation Parks The ACT Arts Centre 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL 7. MATTERS DEEMED EXPEDIENT 8. A~ENT Checked by: Date: {Yl_o.c I (/1? 2.0 Minutes 2.0 City of Maple Ridge COUNCIL WORKSHOP MINUTES March 5, 2019 The Minutes of the City Council Workshop held on March 5, 2019 at 2:02 p.m. in the Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor Duncan Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef Appointed Staff K. Swift, Acting Chief Administrative Officer F. Quinn, General Manager Public Works and Development Services D. Boag, Acting General Manager of Parks, Recreation and Community Engagement C. Carter, Director of Planning L. Benson, Director of Corporate Administration T. Thompson, Chief Financial Officer Other Staff as Required D. Pollock, Municipal Engineer P. Irani, Manager of Transportation V. Richmond, Manager of Parks Planning & Development Note: These Minutes are posted on the City Web Site at www.mapleridge.ca 1. APPROVAL OF THE AGENDA R/2019-131 It was moved and seconded That the agenda of the March 5, 2019 Council Workshop Meeting be amended by: 1. Inserting "Pitt Meadows Airport Society Revised Bylaws" as Item 5.1 and renumbering "Upcoming Events" as Item 5.2; 2. Adding "Social Housing Plan" as Item 7.1; 3. Adding Item 7 .2 -Proposed amendment to the Council meeting calendar to provide for a spring break during the last week of March and thereby cancelling meetings scheduled for March 26, 2019 and, That the agenda as amended be approved. 2. ADOPTION OF MINUTES -Nil 3. PRESENTATIONS AT THE REQUEST OF COUNCIL "" Nil Council Workshop Minutes March 5, 2019 Page 2 of 5 4. UNFINISHED AND NEW BUSINESS 4.1 Bicycle Plan Update -Presentation • Purvez Irani, Manager of Transportation P. Irani, Manager of Transportation, provided a PowerPoint presentation including the following information: • Topics • Introduction • Bike Facility Types • Maple Ridge Bicycle Plan • Bike Evolution including all ages and abilities • Complete AAA Facilities • 117 Avenue • Hammond Road • Bicycle Infrastructure in Similar Metro Vancouver Cities • Council Feedback • Conclusion and Next Steps Council provided feedback relative to preferred bike lane standard; sidewalk ban locations in the downtown core; bicycle lockers and service stations; roadway allocation to bicycles versus parking lanes; and, bus stop allowances and signage. 4.2 Sponsorship Policy Overview -Presentation • Valoree Richmond, Manager of Parks Planning & Development V. Richmond, Manager of Parks Planning & Development, provided a PowerPoint presentation including the following information: • Intent • Overview • Guidelines • Events and Programs • Facilities 4.3 Ridge Canoe and Kayak Club Race Course Replacement at Whonnock Lake -Sponsorship Offer and Naming Request Staff report dated March 5, 2019 recommending that the report titled "Ridge Canoe and Kayak Club Race Course Replacement at Whonnock Lake -Sponsorship Offer and Naming Request" be forwarded to the March 12, 2019 Council Meeting. Doc#2168288 Council Workshop Minutes March 5, 2019 Page 3 of 5 R/2019-132 It was moved and seconded That the attachment to the March 5, 2019 Council Workshop report titled "Ridge Canoe and Kayak Club Race Course Replacement at Whonnock Lake -Sponsorship Offer and Naming Request" be forwarded to the next Council Meeting. CARRIED 5. CORRESPONDENCE 5.1 Pitt Meadows Airport Society Revised Bylaws Council discussed the revisions to the bylaws and whether the item should be referred to legal counsel for review. R/2019-133 It was moved and seconded That the "Pitt Meadows Airport Society Revised Bylaws" be forwarded to the next Council Meeting. CARRIED R/2019-134 It was moved and seconded That Kelly Swift, Acting Chief Administrative Officer, be appointed to the Pitt Meadows Airport Society Board. 5.2 Upcoming Events Saturday, March 9 5:30 -10:00 pm Tuesday, March 12 7:30 -9:30 am Thursday, March 14 6:00 -9:00 pm Friday, March 15 6:00 -10:00 pm Alouette Addictions Fund raiser -Drag Show Pitt Meadows Heritage Hall UDI Breakfast -Building Smart Cities Fairmont Hotel Vancouver CARRIED Innovation in Emerging Cities: Community Leaders Forum The ACT Arts Centre Ridge Meadows Hospice Society -St. Paddy's Day Pub Night · Samz Pub, Pitt Meadows 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL -Nil Doc#2168288 Council Workshop Minutes March 5, 2019 Page 4 of 5 7. MATTERS DEEMED EXPEDIENT 7.1 Social Housing Plan Mayor Morden read out a proposed motion. Whereas on December 18, 2018 Mayor Morden sent a letter to Honourable Minister Beare (Tourism and MLA Maple Ridge -Pitt Meadows) and Honourable Mr. D'Eith (MLA Maple Ridge -Mission) requesting a meeting with Provincial Ministers and BC Housing to address potential pathways towards resolving social issues in Maple Ridge, including the creation of new social housing; Whereas on February 25, 2019 Mayor Morden and City staff travelled to Victoria and met with the Honourable Minister Robinson (Housing and Municipal Affairs), the Honourable Minister Dix (Health), the Honourable Minister Darcy (Mental Health and Addictions), the Honourable Minister Simspon (Social Development & Poverty Reduction), the Honourable Minister Beare (Tourism and MLA Maple Ridge -Pitt Meadows), the Honourable Mr. D'Eith (MLA Maple Ridge -Mission), Mr. Shane Ramsay (CEO BC Housing) and and other representatives of the Provincial Government, and discussed cooperating to resolve social issues in Maple Ridge, including the creation of new social housing and the City's intended plan to accomplish this (the "Social Housing Plan"); Whereas on March 4, 2019 Minister Robinson communicated to Mayor Morden a March 8, 2019 deadline by which time the Provincial Government expects to be in receipt of the City's Social Housing Plan, and following which the Government of British Columbia may otherwise unilaterally exercise its authority to establish social housing in Maple Ridge; R/2019-135 It was moved and seconded Mayor and Council resolve to instruct the City's staff to assemble a plan to submit to the BC Government to address social housing options within Maple Ridge (the "Social Housing Plan") to be considered by Mayor and Council in open meeting of Mayor and Council on March 12, 2019, and for ultimate delivery of the Social Housing Plan to the Government of British Columbia. CARRIED 7.02 Amendment to 2019 Schedule of Regular Council Meetings Proposed amendment to the Council meeting calendar to provide for a spring break during the last week of March and thereby cancelling meetings scheduled for March 26, 2019. Doc#2168288 Council Workshop Minutes March 5, 2019 Page 5 of 5 R/2019-136 It was moved and seconded That the 2019 Schedule of Regular Council Meetings be amended by: 1. cancelling the March 26, 2019 Council Workshop meeting; and, 2. moving the March 26, 2019 Regular Council meeting to March 19, 2019 commencing at 6:00 p.m. instead of 7:00 p.m. 8. ADJOURNMENT -3:34 p.m. M. Morden, Mayor Certified Correct L. Benson, Corporate Officer Doc#2168288 I City of Maple Ridge COUNCIL WORKSHOP MINUTES March 12, 2019 The Minutes of the City Council Workshop held on March 12, 2019 at 2:03 p.m. in the Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Appointed Staff Elected Officials K. Swift, Acting Chief Administrative Officer Mayor M. Morden Councillor J. Dueck Councillor Duncan Councillor C. Meadus(1) Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef F. Quinn, General Manager Public Works and Development Services C. Carter, Director of Planning L. Benson, Director of Corporate Administration T. Thompson, Chief Financial Officer Other Staff as Required B. Elliott, Manager of Community Planning A. Grochowich, Planner 1, Community Planning S. Cote-Rolvink, Chief Building Official Note: These Minutes are posted on the City Web Site at www.mapleridge.ca (1) Councillor Mead us attended via on line meeting software 1. APPROVAL OF THE AGENDA R/2019-147 It was moved and seconded That the March 12, 2019 Council Workshop agenda be approved as circulated. 2. ADOPTION OF MINUTES 2.1 Minutes of the February 26, 2019 Council Workshop Meeting R/2019-148 It was moved and seconded That the minutes of the February 26, 2019 Council Workshop Meeting be adopted. 3. PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil CARRIED CARRIED Council Workshop Minutes March 12, 2019 Page 2 of 4 4. UNFINISHED AND NEW BUS/NESS 4.1 Overview of Proposed Integrated Court-Presentation • Lori Ashton, Crown Counsel • Inspector Aaron Paradis -Operations Officer Ridge Meadows Det. • S/Sgt. Kevin O'Donnell -Plainclothes Commander Ridge Meadows Det. • Cpl. Amanda Harnett-A/NCO ijc the Uniform Community Response Unit Staff Sargent, K. O'Donnell introduced the item. Lori Ashton explained how the regular court system works. She advised of the opportunities of a non-traditional model for individuals with mental health issues. She provided examples of municipalities with fully-implemented non-traditional models and the positive outcomes. She outlined the working group assembled on behalf of municipalities utilizing the Port Coquitlam courthouse, detailed its broad membership, and advised that they are a few months away from presenting a proposal to decision-makers. R/2019-149 It was moved and seconded That the working group on the proposed Integrated Court be provided with a letter communicating Council's support for this initiative. CARRIED 4.2 Electric Vehicle Charging Infrastructure: Council Update and Next Steps Staff report dated March 12, 2019 recommending that staff be directed to prepare amendments to the Off-Street Parking and Loading Bylaw to integrate the requirements identified in the report titled "Electric Vehicle Charging Infrastructure: Council Update and Next Steps" dated March 12, 2019 and that once prepared the amending Bylaw be placed on an available Committee of the Whole Agenda. A. Grochowich, Planner 1, Community Planning, provided gave a PowerPoint presentation including the following information: • Item background • Types of EV Charging Technology; Level 1 AC, 120V, Level 2 AC, 240V, and Level 3 DC Fast Charging • EV Charging Infrastructure Spectrum; Roughed-in, Energized, and Complete EV Charging Infrastructure • Installation Costs for Ground-Oriented, Apartment, and an overview of installation costs • Institutional Uses • Other Considerations • Revised EV Requirements • Going forward options for Council Council Workshop Minutes March 12, 2019 Page 3 of 4 R/2019-150 It was moved and seconded That staff be directed to prepare amendments to the Off-Street Parking and Loading Bylaw to integrate the requirements identified in the report titled "Electric Vehicle Charging Infrastructure: Council Update and Next Steps" dated March 12, 2019, and that once prepared the Amending Bylaw be placed on an available Committee of the Whole agenda. CARRIED 4.3 Social Housing Plan -Presentation • Christine Carter, Director of Planning • Brent Elliott, Manager of Community Planning B. Elliott, Manager of Community Planning, gave a PowerPoint presentation including the following information: • Background • Existing Housing Services • BC Housing Approach • Maple Ridge Social Housing Plan • Additional Royal Cres. Temporary Modular Housing • Burnett Affordable Housing for Seniors • Permanent Supportive Housing Facility • Maple Ridge Social Housing Plan step by step process R/2019-151 It was moved and seconded That the following recommendations be forwarded to the March 12, 2019 Regular Council Meeting for consideration. • That staff be directed to forward the Maple Ridge Social Housing Plan to the Ministry of Housing and Municipal Affairs and Ministry of Health; • That staff be directed to work with BC Housing and Fraser Health on site identification and investigations to inform Council's selection of a location for a preferred permanent supportive housing facility; and further, • That staff be directed to work with BC Housing and Fraser Health to develop a Made in Maple Ridge demonstration model for the Social Housing Plan. CARRIED Council Workshop Minutes March 12, 2019 Page 4 of 4 5. CORRESPONDENCE 5.1 Upcoming Events Thursday, March 14 6:00 -9:00 pm Friday, March 15 6:00 -10:00 pm Innovation in Emerging Cities: Community Leaders Forum The ACT Arts Centre Ridge Meadows Hospice Society -St. Paddy's Day Pub Night Samz Pub, Pitt Meadows Wednesday, March 13 Maple Ridge Park Clean Up, hosted by Adopt-a-Block 1:30 -3:30 pm 23200 Fern Crescent, Maple Ridge Thursday, March 14 11:00 am -4:00 pm Saturday, March 16 9:00 am -1:00 pm Black Press Extreme Education and Career Fair Greg Moore Youth Centre Garage Sale -Maple Ridge Lawn Bowling Club Maple Ridge Lawn Bowling Club (11445 232 Street) 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL -Nil 7. MATTERS DEEMED EXPEDIENT-Nil 8. ADJOURNMENT-3:11 p.m. M. Morden, Mayor Certified Correct L. Benson, Corporate Officer .__ ......... 4"' __ City of Maple Ridge mapleridge.ca TO: His Worship Mayor Michael Morden and Members of Council MEETING DATE: March 19, 2019 FILE NO: 2174818 FROM: Chief Administrative Officer MEETING: Council Workshop SUBJECT: City of Maple Ridge Strategic Plan 2019-2022 and Council Workplan Matrix -March 19, 2019 EXECUTIVE SUMMARY: In January 2019, Council developed a framework that captured their strategic direction for the next four years. Based on this framework, staff have prepared a detailed matrix that lists specific workplan items that will work toward achieving this direction. Council provided feedback on drafts of both documents at the Council Meeting of January 29, 2019. Council's strategic framework has been reformatted to better communicate the strategic direction to the public and forms Appendix A: City of Maple Ridge Strategic Plan 2019-2022. A second attachment to this report, Appendix B: Council Workplan Matrix -March 19. 2019, is a schedule outlining various policy and project implementation discussions throughout 2019 that will advance the strategic plan. The matrix represents a snapshot in time and will evolve as needed to respond to Council business. Some of the items have been completed. Others are more comprehensive, such as the Community Safety Plan, and will require a number of meetings as they progress. For these items, the initiating meeting is shown, and "In Progress" is noted to indicate that subsequent reports to Council will be scheduled. RECOMMENDATION: That the "City of Maple Ridge Strategic Plan 2019-2022" and the "Council Workplan Matrix -March 19, 2019" be forwarded to the April 9, 2019 Council Meeting for final consideration. CONCLUSION: In alignment with direction provided by Council's strategic framework, a workplan has been developed to outline Council reports and presentations for the upcoming months that help to implement Council's Strategic a Submitte~on, CPA CMA Director Corporate Administration Frank Quinn, MBA, P.Eng. General Manager Public Works & Development Services Approve Attachments: A -City of Maple Ridge Strategic Plan 2019-2022 B -Council Workplan Matrix -March 19, 2019 Doc# 2174818 Page 1 of 1 4.1 • --------- • MAPLE RIDGE BRITISH COLUMBIA INTRODUCTION We are very proud to present the 2019-2022 City of Maple Ridge Strategic Plan. This work represents what we all heard on the campaign trail and includes the prior ities and passion from all of us elected to serve for the next four years . The development of this Strategic Plan was a collaborative process whereby we discussed the issues and opportunities facing Maple Ridge and collectively agreed to the plan and priorities. There is an old adage "A v is ion without a plan is just a dream. A vision with a plan can change the world." This document Lays out our v ision and the Counc il Workplan Matrix is the plan by wh ich we will deliver the actions La id out in ou r Strategic Plan . If you have any comments or questions, please email us at MayorAndCounciL@MapLeRidge .ca ~-- (.f) w ~ 0::: 0 0::: o_ u C) w ~ 0::: ~ (.f) LO COMMUNITY SAFETY HIGHLIGHTS Develop a multi-faceted Community Safety Plan with the community and partners including senior levels of government. The safety plan will include an actionable implementation plan, accountability mechanisms , and a robust communications campaign to keep the community informed . Key action items from the Council Workplan Matrix • Council approved a process framework on February 12, 2019. A number of our external partners in community safety (government officials, agencies, community groups, etc.) have been interviewed about their plans, actions and priorities . Next steps are to consolidate the information and establish roles, responsibilities and timelines. • Social Housing Plan -Approved March 12th for submission to the Province -March 12, 2019 Council Workshop and Council Meetings; Submitted to the Province on March 13th • Community Court-Overview of Proposed Integrated Court provided by Provincial Crown Counsel, March 12, 2019 Council Workshop Meeting; Counci l issued a letter of support for the program • 2019 Communications Program Update -Detailed communications plan for community-wide initiatives including the Community Safety Plan -April 2, 2019 Council Workshop Meeting* • Panhandling Bylaw -June 11, 2019 Council Workshop Meeting* • Restorative Justice -pending • Advocate for conditiona l housing and health care services emphasizing treatment and recovery -Ongoing advocacy with provincial ministries of Health, Mental Health and Addictions, Housing and Municipal Affairs BC Housing, Social Development and Poverty Reduction, and MLAs * All future dates and meetings are tentative. Citizens are advised to check http ://mapleridge.ca/AgendaCenter/ closer to the meeting dates. INTER-GOVERNMENT RELATIONS HIGHLIGHTS Build strong relationships with the region, other levels of government and local First Nations to set a foundation for problem solving and innovation for the achievement of strategic goals. Key action items from the Council Workplan Matrix • Open Communication -Formalize regularly scheduled meetings and delegation presentations with other governments (neighbouring municipalities; School District No. 42; First Nations; MLAs, MP) -Various Workshop Meetings throughout the Year* • Community to Community Forum -In October 2018, Council directed staff to pursue grant funding. Having done so, staff sought and received Council approval to arrange the forum(s) -February 5, 2019 Counci l Workshop Meeting * All future dates and meetings are tentative. Citizens are advised to check http://mapleridge.ca/AgendaCenter/ closer to the meeting dates. -,-,-.,..-,---.-. ------------- GROWTH HIGHLIGHTS Implement strategic plans related to local infrastructure and the economy including commercial and industrial land base, transportation corridors, transit, neighbourhood plans, and key amenities. Key action items from the Council Workplan Matrix • North East Albion o Scoping report outlining the process for reviewing land use and servicing requirements -January 22 Committee of the Whole Meeting o Consultation Summary-June 18 Council Workshop Meeting* • Albion Flats o Overview report on process background and next steps -January 22 Counci l Workshop Meeting o Drainage constraints and options -May 21 Council Workshop Meeting* o Consultation Summary and draft concepts -July 23 Council Workshop Meeting* • Zoning Bylaw Update -Draft to be presented at April 9 Council Wo rkshop Meeting* • Sign Bylaw Update -Draft to be presented at June 18 Council Workshop Meeting* • Employment Lands -Next steps in implementing the Commercial Industrial Strategy-April 16 Workshop* • Property Tax Rates & Financial Plan Amending Bylaws -Present a bylaw informed by Council direction -April 16 Audit and Finance Committee Meeting* • Purchasing Policy Refresh -Scoping discussion -May 7 Audit and Finance Committee Meeting* • Capital Plan Update -Process , key projects review and funding -June 25 Council Workshop Meeting* • Post-Secondary Task Force Update -Seek further Council direction for the pursuit of a post-secondary institution -May 7 Council Workshop Meeting* *All future dates and meetings are tentative. Citizens are advised to check http://mapleridge .ca/AgendaCenter/ closer to the meeting dates . COMMUNITY PRIDE & SPIRIT HIGHLIGHTS Engage the public in positive activities as participants and volunteers, to enhance the vibrancy of the community. Key action items from the Council Workplan Matrix • Council Code of Conduct -Code of Conduct was endorsed by Council on Nov.13, 2018. It is to be reviewed annually. Mayor Morden presented a signed copy of the document for each member of Council -January 14, 2019 Regular Council Meeting o Follow-up Council Code of Conduct Review -Code of Conduct adopted in Q4 2018, conduct first annual review -December 10, 2019 Council Workshop Meeting* • Council Citizen Engagement Program -Discussion of opportunities for Council to interact and engage with citizens outside the formal setting of City Hall -April 2, 2019 Council Workshop Meeting* • Open Government Portal Enhancements -Currently scoping/refining deliverables. Early wins: seniors-friend ly version of WHAM, mock-up of a youth engagement initiative, and pilot for the Lougheed Corridor Study. Investigating the viability to pilot Chat Bot -May 21, 2019 Council Workshop Meeting* • Downtown Festival & Tourism Review -Support the promotion of festivals and events in the downtown through a review of the current program -May 7, 2019 Workshop Meeting* • Civic Core Place Making Event -Present findings from informal public survey and recommend locations for holding event -March 26, 2019 Workshop Meeting* * All future dates and meetings are tentative. Citizens are advised to check http ://mapleridge.ca/AgendaCenter/ closer to the meeting dates. --~~----- NATURAL ENVIRONMENT HIGHLIGHTS Be alert to opportunities to care for the natural environ ment, to mitigate impacts on wildlife, and to uti lize natural assets t o grow eco-tourism opportunities. Key action ite ms from the Council Workplan Ma t rix • Green Infrastructure Strategy -Scoping report to outline policy options re lated to gree n infrastruct u re management for new development -November 12, 2019 Counci l Workshop Meeting * • Agri-tourism and Eco-tourism Strategies -Present the proposed implementation strategies fo r ap p roval -October 8 Counci l Workshop Meeting* • Electric Vehicle Charging Report Follow-up -Report back on costing and Counci l re q ues t s. Next st eps include drafting a by law -March 12 Council Workshop Meeting • Integrated Stormwater Management Plans (Provincial requirement) o Briefing and discussion of ISMPs and elements therein -June 1 1 Council W orks hop M eet ing* o Seeking endorsement of fina l ISMPs -November 5 Counci l Workshop M eetin g * * All future dates and meetings a re tentat ive. Citizens a re advised to check http://mapleridqe.ca/AgendaCente r/ clos e r to the meeting d ates . -- Council Workplan Matrix-March 19, 2019 Date* Meeting Agenda Item Dept Status/Outcome/Next Steps Alignment Completion Jan-14 Jan-14 Jan-14 Jan-14 Jan-22 Jan-22 Jan-22 Jan-29 Council Other Council Code of Conduct City of Pitt Meadows Joint Meeting (quarterly) Admin Admin Code of Conduct was endorsed by Council on Nov.13, 2018. It is to be reviewed annually . Mayor Morden presented a signed copy of the document for each member of Council. Quarter 1 meeting: North Lougheed and Related Infrastructure W k h I Detached Garden Suites Pilot Project I Pl . or s op Ph 2 anning -ase Report presented January 14, discussing Phase 2 of the Detached Garden Suites Pilot project. Options report and tour of pilot project DGS suites to follow . Workshop I Tree Bylaw -appeal re 12238 Creston Street Comm. of I h lb" the Whole Nort East A 10n Process Report C f Sport Network's Sport and Physical omm. o I A . . S I I . h Wh I ct1v1ty trategy mp ementat1on t e o e Plan Workshop I Albion Flats Overview Workshop I Grant Funding Approach -Overview Report presented Jan 14. discussing deferral and Planning J Council options; appeal re 12238 Creston Street deferred from Dec.11 meeting Pl . I Presented scoping report outlining the process for anning . . 1 d d . . . reviewing an use an servicing requirements. Parks & I Implementation Update; plan was endorsed by Council Facilities -Jan 29 Planning SCP Report presented on Jan . 22, on process background and next steps. Drainage report from Engineering to be presented May 21. Draft concepts from Planning to be presented July 23. Overview of staff tools, practices and sources of information -for Council information Jan-29 I Workshop I Heritage Registry Update Pl . I Report identifying properties for inclusion in the anning Heritage Registry. Council approved Registry Feb. 12 . Feb-5 Workshop I Community to Community Forum SCP In Oct 2018, Council directed staff to pursue grant funding; funding granted. Council approval was provided to arrange the forum(s). *Dates are estimated. Please check meeting agendas at mapleridge.ca/640 as date adjustments are to be expected. ./ ./ ./ Environment In Progress In Progress Safety ./ In Progress ./ ./ In Progress Page 11 Council Workplan Matrix-March 19, 2019 Date* Meeting Agenda Item Dept Status/Outcome/Next Steps Alignment Completion Feb -5 I Worksho I Leisure Centre Renovation Update Parks & Tour and update provided to Council Pride ./ p (and Tour) Facilities Currently liaising with Province regarding supports for community initiatives. Process report -Feb 12; approved Next Steps: -Stakeholder engagement Feb -12 I Council I Community Safety Plan Process SCP I-Analysis and priority-setting Safety In Progress -Stakeholder group planning -Finalize the plan with workplan, responsibilities and timelines Implementation items wil l be scheduled when endorsed by Council I Culture Plan Implementation I Impl ementation schedule presented to Council - ./ Feb -12 I Council RCE [ February 5, Workshop. Forwarded to February 12, Pride Schedule Council. I W k h I Regulations for the Production & Background and options report on the production and Feb -12 I Planning I processing of cannabis. Staff to bring back policy and I fclmnffll J In Progress or s op p . f C b" rocessmg o anna 1s bylaw options. Feb-12 I Workshop Transportation Plan Overview Eng Received for information; Update in 2020. Cclm!i!ffl) ./ Feb-12 I W k h 240 Street Bridge to Silver Valley - or s op I" d fl a 1gnment an pro I e Eng Received for information. I @liiM(b I ./ Advocate for conditional housing Advocacy: confirmed $60M is available for conditional Feb-25 I Other I and health care services emphasizing Admin housing; met with Ministers (Health, Mental Health, Safety ./ Housing, Social Development and Poverty Reduction, treatment and recovery MLAs) *Dates are estimated. Please check meeting agendas at mapleridge.ca/640 as date adjustments are to be expected. Page 12 Council Workplan Matrix-March 19, 2019 Date* Meeting Agenda Item Dept Status/Outcome/Next Steps Alignment Completion I W k h I Translink -Area Transport Plan 1 Translink presented updated and Council comments I I ~ Feb-26 or s op U d Eng provided as input. Public consultation upcoming. Ccli'tl'I tf8'I p ate Further updates later this year . Metro Vancouver provided Council with a report back Feb-26 I Workshop I Lougheed Corridor Study Pl . outlining MV study outcomes and community I annmg I . . engagement. Consultation to follow concepts later in I @lmmil J In Progress the year. Feb -26 I Workshop I Property Assessments Update Finance Report highlighting residential and commercial growth I and market changes by geographic area tcl'l;Wffl] I ~ C f I Business License Amending Bylaw for I I ~ Mar-5 I omm. o L" L" d C b' Bylaws Business Licencing Bylaw amendment ~ h Wh 1 1quor 1cence an anna 1s t e oe A I" . pp 1cat1ons I W k h Bicycle Plan Update including Bike facilities discussion and direction from Council on Mar-5 or s op I discussion on bicycles on sidewalks Eng supported facilities. Bikes on sidewalks: Bylaw will Environment In Progress come forward to Council for consideration . Mar-12 I Council I Social Housing Plan Pl . Introduced a draft plan for submission to the Province; annmg . submitted March 13, 2019 Safety ~ Mar-l2 I Worksho I Overview of Pro~osed Integrated Admin Update from Provincial Crown Council; letter of Safety ~ p Court (Community Court) support pending M _12 1 W k h I Electric Vehicle Charging Report Planning Presented March 12. Report back on costing and Environment In Progress ar or s op F 11 Council requests. Next steps include drafting of bylaw . o ow-up Mar-19 Council I Environmental Advisory Committee (EAC) Update Planning Green infrastructure-Update on Committee projects Committee Environmental Advisory Committee's Mar-19 I of the Aquifer Mapping Update Planning Recommendation re: OCP Amending Bylaw -1st Whole Reading Report *Dates are estimated. Please check meeting agendas at mapleridge.ca/640 as date adjustments are to be expected. Page J3 ---- Council Workplan Matrix -March 19, 2019 Date* Meeting Agenda Item Dept Status/Outcome/Next Steps Alignment Completion Mar-19 Mar-19 Mar-19 Workshop I Council Strategic Plan Workshop I Council Matrix Property Frontage Upgrades as part Workshop I of Building Permits -Policy Discussion Mar-19 I Workshop [ Tree Appeal Process Apr-2 [ Workshop [ Tree Bylaw Review Apr-2 Apr-2 Apr-9 Apr-9 Apr-9 Apr-16 Workshop [ 2019 Communications Program Worksho I Council Citizen Engagement Program p Staff Report Metro Vancouver Katzie Pump I Workshop I Station Upgrades & North Langley Sewage Treatment Plant Update Workshop Zoning Bylaw W k h Agricultural Development Permit or s op G .d I" u1 e mes AFC [ Property Tax Rates Bylaw Admin Admin Eng Council strategic planning session completed in Q4 2018. Strategic plan content introduced on Jan .29 . Seeking Council endorsement . Workplan developed in Ql 2019. Seeking Council endorsement. Progress reports to follow . Policy discussion on proposed criteria to govern requirements for frontage upgrades, specifically for building permit applications. Pl . I Follow up to Jan. 14 tree permit appeal at 12238 anning Creston Pl . I Bylaw updated in 2016 and given 1-yea r review in anning 2017 R · f · I · · . ev1ew o imp ementat1on in prog r ess. Overview of the annual program to inform, educate Com ms I and engage with citizens on programs, projects and policy development. Discussion of opportunities for Council to interact and Com ms I engage with citizens outside the formal setting of City Hall. Eng MV presentation of MV plans for improvements to the Katzie Pump Station and future re-routing of sewage to North Langley Pl . I Introduction to the draft Zoning Bylaw and first anning . reading report Planning [ Report to introduce new DP Finance I Present the 2019 Property Tax Rates Bylaw *Dates are estimated. Please check meeting agendas at mapleridge.ca/640 as date adjustments are to be expected . ------------- Environment Page 14 Council Workplan Matrix -March 19, 2019 Date* Meeting Agenda Item Dept Status/Outcome/Next Steps Alignment Completion Apr-16 I AFC I Financial Plan Amending Bylaw I F" I Present an amendment to the 2019-2023 Financial inance Pl B 1 an yaw Comm. of Update the bylaw to reflect council meeti ng Apr-16 I the Whole Council Procedures Bylaw Update Clerks procedural changes that have been directed by Council. Apr-16 Comm. of I the Whole Social Planning Update RCE Report on SPAC workplan Apr-16 I Workshop Translink -B-Line Update Eng Project status update, with scheduled implementation in September 2019 Apr-16 I Workshop I Citizen Survey discussion SCP Provide options for obtaining representative community opinions Apr-16 I Worksho I Open Government ~ortal - p Development Tracking IT At project scoping stage. Apr-16 I W k h I Commercial Industrial Strategy - or s op Employment Lands Briefing I Planning I Report back on process background and next steps Apr-16 I Worksho 1128 A~e/232 St Yennadon Lands -Planning Scoping report outlining new employment lands p Planning Process Report redesignation process I Comm. of J MRSS Track Facility Design Contract Parks & Award Contract for the Detailed Design for the May-7 Facilities Spectator seating, washroom, changeroom facility and the Whole Award track lighting Comm. of Hammond Community Centre Parks & . May-7 I the Whole F T . RFP for design closed at end of Feb. 2019 Renovation Design Contract Award ac1 1t1es Comm. of Whonnock Community Centre Parks & . May-7 I the Whole Renovation Design Contract Award T . RFP for design closed at end of Feb. 2019 Fae, 1t1es I Comm. of J Youth Strategy Implementation Report recommending adoption of proposed May-7 RCE implementation plan. Annual update from SPCA/YPT the Whole Schedule pending adoption. *Dates are estimated. Please check meeting agendas at mapleridge.ca/640 as date adjustments are to be expected. Page IS Council Workplan Matrix-March 19, 2019 Date* Meeting Agenda Item Dept Status/Outcome/Next Steps Alignment Completion May-7 I Workshop I Fire Department Update Fire I Last presentation held Ql of 2018. Overview of current services and outcomes May-7 I Workshop I RCMP Update Police I Last presentation held Ql of 2018 . Overview of current services and outcomes May-7 I Workshop I Post-Secondary Task Force Update E D I Task force meetings concluded in Q4 2018. Report c ev seeking further Council direction in Q2 2019 . May-7 I Workshop Downtown Festival & Tourism Events RCE This update will provide Council with background on Review the Festivals program May-7 Workshop Tandem Parking Planning Discussion on tandem parking requirements May-14 Council BC Lottery Corporation/ Great Clerks Delegation Canadian Gaming Corp. Ma _14 I Worksho I Ab~rnethy Way Extension -Routing Eng Review of options for potential extension to extend y p options Abernethy east of 232 Street May-14 I Workshop I Post Disaster Water Supply -briefing Eng Briefing on the challenges in providing potable water after a significant disaster and potential solutions May-14 I Workshop I Recovery House Regulations I Pl . I Report on background and next steps for regulating anning recovery homes Safety Ma _21 I Comm . of Water Quality Report Eng Annual report on the quality of water throughout the Y the Whole City water distribution system Ma _21 I Comm. of Y the Whole Kennel Bylaw Amendments Bylaws Integration with updated Zoning Bylaw May-21 Comm. of Albion Community Centre Phase 1 Parks & Award contract for Phase 1 construction. the Whole Contract Award Facilities May-21 I Workshop Fraser River Escarpment Eng Review of Existing Data and Policies and recommendations for future *Dates are estimated. Please check meeting agendas at mapleridge.ca/640 as date adjustments are to be expected. Page 16 Council Workplan Matrix-March 19, 2019 Date* Meeting Agenda Item Dept Status/Outcome/Next Steps Al ignment Completion May-21 I Workshop I Albion Flats Drainage Review I Eng I Rev_iew of drainage constraints and consideration of options. Currently scoping/refining deliverables. Early wins : Open Government Portal -seniors-friendly version of WHAM, mock-up of a youth May-21 I Workshop I enhancements for families and IT engagement initiative, and pilot for the Lougheed seniors Corridor Study. Investigating the viability to pilot Chat Bot . Performed informal survey with the public in Q4 2018 . May-28 I Workshop I Civic Core Place Making Event I Ee Dev I Report on potential sites for hosting a Civic Core Place Making Event . Develop recommendations for the design and May-28 I Workshop I Industrial Park Identification Signs I Ee Dev I installation of new directional and arrival signage. Report to Council in Q2 2019 May-28 I Workshop I Committee Review Clerks Overview of Council advisory committees, special committees, task forces Jun -11 I Workshop Integrated Stormwater Management Eng Required by the Province, briefing and discussion of Plans -briefing ISMPs and elements therein Jun-11 I Workshop Panhandling Bylaw Bylaws Staff report on best practices for a panhandling bylaw Jun-11 I Workshop Food Hub Planning Implementation next steps Jun-11 I Workshop Backyard Hens Plan Planning Report back on regulatory zoning options Jun -18 I W k h Sign Bylaw Update, including Building Update the Sign Bylaw, including development and or s op d I d I . . election regulations eve opment an e ect1on s1gnage Jun -18 I Workshop I Fraser Basin Council Eng Discussion on regional dyking issues Relations I Scoping report outlining the process for reviewing land 1 Worksho I North East Albion Consultation Jun-18 Planning use and servicing requirements was presented on Jan. p Summary 22. *Dates are estimated. Please check meeting agendas at mapleridge.ca/640 as date adjustments are to be expected . Page 17 Council Workplan Matrix-March 19, 2019 Date* Meeting Agenda Item Dept Status/Outcome/Next Steps Alignment Completion Jun-25 I Workshop I Capital Plan Update I F I Summary of process and funding of Capital Program . inance T . 1 d k . o inc u e current ey proJects. Jun-25 I Workshop I Secondary Suite Plan Pl . Report back research and outline poss i ble zoning anning . options Jun -25 1 Worksho Lougheed Corridor Consultation p Summary Planning Update on Lougheed Corridor public consultation I LC:U:e: Jul-2 I Comm. of Business Licence Bylaw Fee Bylaws Reviewing existing fees and conducting inter-municipal the Whole Amendment comparison. Amendment scheduled for Q3. 1 LCJH Jul-2 I W k h I Citizen Petitions Best Practices Clerks Overview of current and best practices or s op d. . 1scuss1on Awaiting funding requests. Council report I Comm. of I . recommending organizational allocations coming Jul-16 the Whole 2019 Community Grants Awards I Finance I forward upon receipt of requests . If no applications are received by this meeting, another report will come forward in three months. Jul -23 Workshop Albion Flats Consultation Summary Planning See Jan . 22 Workshop. COUNCIL SUMMER B RE AK Sep -3 I Comm. of I Business & Industrial Property Tax Finance Presentation on relative tax burden between property the Whole Comparison tax classes among municipalities. Sep -3 I Workshop I Aquatic Facilities Planning Parks & Update Council on the previous aquatic facility Facilities conversation. Sep-3 I W k h I Triplex/Fourplex Housing Design or s op G .d I" u1 e mes Planning Report on design guidelines for this form. I W k h I Driveway Access and Encroachment Discussion on requirements related to driveway access Sep -10 . or s op P I" . Eng to properties as well as dealing with instances private o ic1es structures located on City road allowances. *Dates are estimated. Please check meeting agendas at mapleridge.ca/640 as date adjustments are to be expected. Page IS Council Workplan Matrix-March 19, 2019 Date* Meeting Agenda Item Dept Status/Outcome/Next Steps Alignment Completion Sep-10 I Workshop Lougheed Corridor Planning See Feb. 26 Workshop . Present draft concept options . Sep-17 Comm. of I the Whole Traffic Calming Policy -Revision Eng Update of existing policy Sep-17 I W k h Sanitary Sewer Inflow & Infiltration Eng Mandated by MV, discussion on the City's ongoing or s op . efforts to reduce inflow and infiltration Reduction Strategy Sep-17 I Workshop I Growth in the Downtown Ee Dev Development of summary report on downtown growth. Sep-17 I Workshop I OCP Housekeeping Amendments I Pl . I Report on various amendments related to approved anning . plans and strategies Oct-1 I Workshop I Incentives for Development Ee Dev ELI IP expired at the end of 2018. Research on policy alternatives in progress. Report coming in Q4 2019 . Oct-1 I Worksho I Implications of Climate Change on Eng Discuss the impact of CC on the City's rain water p Storm Water Management infrastructure capacity Oct-1 I Workshop Heritage Incentives Pl . Summary of options to incentivize the protection of anning h . . h C entage resources int e 1ty Oct-8 I Comm. of Agri-tourism and Eco-tourism Ee Dev Report on identified opportunities and next steps the Whole Strategies Implementation Oct-8 I Comm. of Albion Community Centre Award of Parks & Tender to be undertaken by contractor once Phase 1 the Whole Tender for Construction Phase 2 Facilities underway. Oct-8 I Workshop Detached Garden Suites Pilot Project Planning Update program on DGS pilot Oct-15 I Workshop I Lower Hammond Drainage Update I Eng I Consideration of drainage constraints and possible resolutions Proposed updates to Pu r chasing Policy to reflect Oct-22 I AFC I Purchasing Policy Update I F" I senior government policy changes, industry and inance h I · 1 • • d · bT tee no og1ca innovations, an sustaina 1 1ty considerations. *Dates are estimated. Please check meeting agendas at mapleridge.ca/640 as date adjustments are to be expected . Page 19 Council Workplan Matrix-March 19, 2019 Date * Meeting Agenda Item Dept Status/Outcome/Next Steps Alignment Complet ion Nov-5 1 Comm. of I lntegrat~d Stormwater Management I Eng 1 ~equired by the Province, briefing and discussion held the Whole Plans -Final, for adoption in June, seeking Council endorsement of the ISMPs. Final for adoption. Nov-12 I Workshop I Pitt Meadows Dyking I Eng I Current agreements date back to the 1970s. Review and update. Nov-12 I Workshop I Port Haney Planning Process I Planning I Scoping report outlining new land-use concept process for Port Haney Nov-12 I Workshop I Soil Deposit Bylaw -1-year update I Planning I Bylaw adopted in 2018 . Review of implementation in progress. Nov-12 I Workshop I Green Infrastructure Strategy I Planning I Scopin_g report to ou:line on policy options related to green infrastructure in new development Nov-19 I Comm. of 2020 -2024 Financial Plan Summary Overview includes changes from prior year and the Whole & Presentation Finance potential resourcing for incremental changes to service levels and Capital Plan updated Nov-19 I Comm. of New Property Nuisance Bylaw Bylaws Researching options for new bylaw. Recommendation the Whole report in Q4 2019. Dec -3 I Comm. of DCC Bylaw Amendment-minor rate Finance Annual minor amendment to ensure alignment with the Whole update capital program Dec-3 I Workshop I Lougheed Corridor Concept Endorsement Planning Concept Plan endorsement. Dec -10 I Workshop I Code of Conduct Review Clerks Annual Review of Code of Conduct adopted in Q4 2018. Pride Jan-2020 Workshop Fees and Charges Update SCP Review of current rates and recommendations for changes where appropriate In Other Progress Restorative Justice Admin Staff briefing to Council Safety *Dates are estimated. Please check meeting agendas at mapleridge.ca/640 as date adjustments are to be expected. Page 110 --r ~.,,- Council Workplan Matrix-March 19, 2019 Date* Meeting Agenda Item Dept Status/Outcome/Next Steps Alignment Completion In Othe r School District No.42 Joint Meeting I Admin I Regularly scheduled quarterly meetings Progress (quarterly} In Other District of Mission Joint Meeting Admin Regularly scheduled quarterly meetings Progress (quarterly) In Other Agricultural Land Commission Planning Joint meeting between ALC & City to discuss recent Progress legislative changes and city initiatives In I I Council Tour: Detached Garden Council tours of the completed Phase 1 Detached Other I Planning I Garden Suites Pilot project. Part of Council endorsed Progress Suites DGS Pilot Project. - In Workshop Accountability Mechanisms Admin Discussion of mechanisms that can be put into place to Progress deal with neighbourhood impacts In Other MLAs Joint Meeting (bi-monthly) Admin Regularly scheduled quarterly meetings Progress *Dates are estimated. Please check meeting agendas at mapleridge.ca/640 as date adjustments are to be expected. Page 111 r~-l~~-··-mapleridge.ca City of Maple Ridge TO: FROM: His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer MEETING DATE: FILE NO: MEETING: March 19, 2019 01-0340-50 Workshop SUBJECT: Single Family Residential Building Permit Frontage Improvements Policy EXECUTIVE SUM MARY: Engineering servicing requirements for developments are regulated through "Maple Ridge Subdivision and Development Servicing Bylaw No. 4800 -1993" (Bylaw). The Bylaw outlines that any subdivision or development within the City is required to construct the frontage to meet the current standards of the City. This Bylaw was updated in 2015 to include building permits within the definition of developments and has allowed the City to achieve consistent servicing standards on developments of all kinds including single family residential building permits. The City has applied consistent practice for all development applications since the Bylaw's update in 2015 and staff has monitored the outcome of this update on various types of development. Over the intervening four years a reasonable number of applications have been completed. Based upon the development applications received, it is proposed that Council consider the adoption of a Policy to focus the request for frontage improvements associated with single family residential building permits to urban developments that propose new dwellings or substantially reconstructed dwellings. The adoption of this Policy will reduce the number of Development Variance Permits for rural road width requiring council resolution as well as establish a threshold for the scale of single family building permits required to complete frontage upgrades. This report reviews the provisions within the Bylaw and outlines a Policy for consideration that identifies a revised method for determination of requirements for frontage improvements related to single family building permits. RECOMMENDATION: That the "Single Family Residential Building Permit Frontage Improvements Policy" be supported and forwarded to a subsequent Council meeting for consideration and adoption. 01-0340-50 Page 1 of 4 4.2 DISCUSSION: a) Background Context: 2015 Bylaw Update The Subdivision and Development Servicing Bylaw No. 4800 -1993 was updated in 2015 to include building permits within the definition of developments. This update allowed the City to secure frontage improvements on building permit applications bringing the fronting roadways and utilities in line with current City standards. Staff has monitored the outcome of the Bylaw update for four years and have assessed the requirements identified on various types of building permits. Current Practice The City's practice has been to require frontage improvements for all building permits where the cost of the frontage improvements represents less than 10% of the value of burlding permit improvements. Opportunity for Improvement Through monitoring of the application of this practice over the four years since the Bylaw update, two typical circumstances have been identified as opportunities for improvement. The first opportunity for improvement is removing the requirement for frontage improvements on single family building permits that do not significantly extend the life of the dwelling; this would apply to building permits for minor additions or renovations. The intent of the bylaw update is to require frontage improvements as a part of the rejuvenation of the neighbourhood with new builds and as such the proposed Policy will give the City the flexibility to allow residents to modify their existing dwellings while still allowing the City to secure funds to improve neighbourhoods as they re-develop with new homes. The second opportunity for improvement is taking into account the context of the surrounding neighborhood in determining the requirement for frontage improvements. Rural areas of the City are unlikely to undergo significant re-development or densification making the construction of frontage improvements improbable in the foreseeable future. Currently applications on rural properties for single family building permits will generally come forward as a Development Variance Permit for Council resolution to vary the local road width requirement of 7.0m of asphalt to match the existing 6.0m width. Adoption of this Policy would allow these applications to proceed without this Development Variance Permit. Proposed Policy Under the Bylaw there is currently no provision to differentiate between building permits for simple additions and renovations from building permits for new house construction. Additionally there is no way to consider the likelihood of the surrounding neighbourhood to re-develop. This Policy will formally take these items into account to help determine when it is most appropriate to require frontage improvements for each single family residential building permit. 01-0340-50 Page 2 of 4 The proposed Policy will base this assessment on the following principles: 1. Frontage improvements will not be required if the road and utilities fronting the subject property are already constructed to the ultimate standard. 2. Building permits for single family residential properties located outside of the City of Maple Ridge Urban Containment Boundary will not be required to provide frontage improvements unless they are otherwise required for servicing of the property such as a water connection, driveway, etc. 3. Single family residential building permit applicants for properties located within the City of Maple Ridge Urban Containment Boundary are required to construct or pay cash in lieu for all frontage improvements if any of the three following conditions are met: a. A new dwelling unit is to be constructed b. A new house is to be constructed c. The existing house will be Substantially Reconstructed as defined by BC Housing 4. All other Single family residential building permit applicants will not require frontage improvements unless required for servicing of the property. b) Desired Outcome: To adopt a Policy that provides a clear and consistent method for determining if frontage improvements are required as a part of single family residential building permits. c) Citizen/Customer Implications: The proposed Policy will allow for both small scale and rural single family building permits to proceed without the requirement for frontage improvements. d) Interdepartmental Implications: The Engineering Department and Building Department work cooperatively on single family residential building permits and this Policy will provide consistency in processing applications. e) Business Plan/Financial Implications: It is anticipated that the City will collect fewer cash in lieu contributions for future frontage improvements. f) Alternatives: To continue with the existing practice, dealing with each application on a case by case basis. 01-0340-50 Page3 of 4 CONCLUSION: This proposed Policy will provide clarity and consistency in the evaluation and administration for frontage improvements associated with single family residential building permits. It is recommended that the attached "Single Family Residential Building Permit Frontage Improvements Policy" be adopted. Prepared by: Reviewed by: Approved by: F, ank Quinn, MBA, PEng. eneral Manager Public Works & Development Services Concurrence: Acting Chief Administrative Officer Attachments: (A) Single Family Residential Building Permit Frontage Improvements Policy 01-0340-50 Page 4 of 4 ~~ -----------~-----------=~~ NU4#•id11iii British Columbia Title: Single Family Residential Building Permit Frontage Improvements Authority: D Legislative Approval: D Council Policy Statement: D Operational D CMT D General Manager POLICY MANUAL Policy No: Supersedes: Effective Date: Review Date: Where the City of Maple Ridge (City) requires Frontage Improvements to be completed as a part of building permits, pursuant to Maple Ridge Subdivision and Development Servicing Bylaw No. 4800 -1993, Frontage Improvements as a part of single family residential building permits will be required based on the following principles: 1. Frontage Improvements will not be required if the road and utilities fronting the subject property are already constructed to the ultimate standard. 2. Building permits for single family residential properties located outside of the City of Maple Ridge Urban Containment Boundary will not be required to provide Frontage Improvements unless they are otherwise required for servicing of the property such as a water connection, driveway, etc. 3. Single family residential building permit applicants for properties located within the City of Maple Ridge Urban Containment Boundary are required to construct or pay cash in lieu for all Frontage Improvements if any of the three following conditions are met: a. A new dwelling unit is to be constructed b. A new house is to be constructed c. The existing house will be Substantially Reconstructed 4. All other single family residential building permit applicants will not require Frontage Improvements unless required for servicing of the property. Purpose: To outline the procedures for determining when construction or cash in lieu for Frontage Improvements are required as a condition of single family residential building permits. Definitions: • "Frontage Improvements" means required upgrades to the utilities or roadways fronting the property to bring them in line with current City standards. • "Substantially Reconstructed" means that the project is no longer considered a renovation by BC Housing and requires a new home registration form as a part of the building permit submission. Page 1 of 2 Policy Page 2 of 2 Policy Key Areas of Responsibility Action to Take City staff to identify if the property is within the City of Maple Ridge Urban Containment Boundary and if the scope of work proposed in the building permit meets the conditions for Frontage Improvements detailed in this policy. City staff to identify the scope of required Frontage Improvements associated with the building permit. Mandatory Frontage Improvements required for servicing the property will be identified regardless of scope of permit or property location. City staff to prepare a cost calculation for the Frontage Improvements associated with the building permit. Applicant to determine preference to either construct the Frontage Improvements or provide cash in lieu. City staff to record cash in lieu payments made for Frontage Improvements contribution in the City’s property database and GIS system. Construction of Frontage Improvements if required to be included in building permit. Responsibility Building Department Engineering Department Engineering Department Applicant Engineering Department Building Department lcl:i •• City of Maple Ridge TO: FROM: mapleridge.ca His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer MEETING DATE: FILE NO: MEETING: March 19, 2019 2018-413-TC Council Workshop SUBJECT: Liability Reduction Findings for Tree Permit Appeal -12238 Creston Street EXECUTIVE SUMMARY: On December 11 2018 Mayor and Council directed staff to report back on the process and options available to waive liability against the City for potential removal of a significant tree as part of the Tree Permit appeal process for the site located at 12238 Creston St. On January 14, 2019 Mayor and Council passed the following Resolution: "That Council defer the tree permit appeal decision, pending receipt of an arborist report prepared by a qualified, independent Arborist addressing potential impacts and mitigation, including Tree Permit requirements, supervision by the Arborist of record for the removal of the tree should that be the final recommendation of the Arborist, and notification to adjacent property owners of the potential tree removal, provision of reports, and date of the Appeal hearing." Pursuant with the Council Resolution, an arborist report was completed and submitted to the City. Notifications of the Arborist report findings and the date of the Appeal hearing was provided to all parties concerned with sufficient time to attend or provide comments prior to the Council Workshop. RECOMMENDATION(S): 1. That the decision of the Manager of Development and Environmental Services to deny a Tree cutting permit at 12238 Creston Street be upheld; or 2. That Staff be directed to issue the Tree cutting permit for 12238 Creston Street, subject to the recommendation outlined in the Arborist report dated January 21, 2019. DISCUSSION: a) Background Context: In the Fall of 2018, a tree permit was denied for the applicant located at 12238 Creston Street because the removal of the remaining significant tree did not meet the City's Tree Bylaw requirement criteria. Furthermore, the significant tree in question on site was part of a larger cluster of significant sized trees, most of which are located on the adjacent privately owned lot within potential striking distance of building structures. There were some concerns from staff about potential risks to adjacent properties associated with potential blowdown and drainage impacts as a result of this tree being removed. On December 11, 2018 Council gave consideration to the appeal and passed a resolution directing staff to report back on the process and options to waive liability. Page 1 of 2 4.3 At the January 14th 2019 Council workshop, Council deferred the tree permit appeal decision in order to ensure appropriate due diligence had been provided through an Arborist report to address potential concerns associated with potential impacts and supervision of the cutting by a qualified arborist, plus notification to the neighboring property owner of the impacts and recommendations from the Arborist of Record. b) Due Diligence and Liability Reduction: Pursuant with Council direction, an Arborist Report was completed for the potential tree removal at 12238 Creston St. The report notes that the tree is in good health. Removal of such a large tree beside the other trees may affect the stability of the row of trees in the neighbours yard. It was unlikely the trees concerned would be within striking distance of the existing structures; however, there may be impacts from removal of these trees including sun scorch and drainage impacts on the yards. The Arborist report included findings and recommendations to address potential concerns and mitigation options on site in addition to impacts on adjacent sites. The arborist report recommendations note: "If the tree is approved for removal the property owner should take into consideration the effects on adjacent trees. The trees should be reassessed every 3-5 years for stability, health, and hydrology." As part of the Tree Permit requirements, the arborist will also be required to supervise the tree cutting activity to reduce the City's liability. CONCLUSION: Pursuant with Council direction, an Arborist report has been provided and neighbour notification has occurred. Two options are provided for Council's consideration. "Original signed by Rod Stott" Prepared by: Rodney Stott Environmental Planner "Original signed by Christine Carter" Reviewed by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA, P.Eng GM Public Works & Development Services "Original signed by Kelly Swift" Concurrence: Kelly Swift, MBA Acting Chief Administrative Officer Appendix A -Arborist Report Page 2 of 2 Location: 12238 Creston Street Maple Ridge, BC Tree Report January 21, 2019 Matthew Dunstan, Certified Arborist #218813 Give and Take Tree Service Background and Purpose: APPENDIX A The owner of the lot asked me to assess the cedar tree in the back yard and determine how removing it would affect the neighbour's trees. They would like to remove the tree to allow more light for their garden in the yard. Findings: I attended the property on January 15, 2019 to assess the tree. The tree is a cedar with a DBH over 100cm and is only about 45 feet tall. The tree has been topped but has a very healthy canopy and is in good overall health. It is located near the property line in the back corner, beside it is a row of approximately eight cedar trees which are 40 feet tall. Conclusion: The removal of such a large tree beside these other trees may affect the stability of the row of trees in the neighbour's yard. But if these trees did fail they would not fall on anything significant in either of the yards. Sun scorch may occur on the other trees as well. The hydrology levels will change and may cause more water to pool in the yards. Recommendations: If the tree is approved for removal the property owner should take into consideration the effects on adjacent trees. The trees should be reassessed every 3-5 years for stability, health and hydrology. Limitations: The tree assessment was a visual assessment level 2 done from the ground. Front view of the cedar tree. View of the row of cedar trees in the neighbour's yard.