HomeMy WebLinkAbout2019-02-05 - Committee of the Whole Minutes.pdfCity of Maple Ridge
COMMITTEE OF THE WHOLE MEETING
MINUTES
February 5, 2019
1:31 p.m.
Council Chamber
PRESENT
Elected Officials Appointed Staff
Councillor J. Dueck P. Gill, Chief Administrative Officer
Councillor K. Duncan
Councillor C. Meadus
D. Pope, Director of Recreation and Community
Engagement
Councillor G. Robson F. Quinn, General Manager Public Works and Development
Councillor R. Svendsen Services
Councillor A. Yousef L. Benson, Director of Corporate Administration
T. Thompson, Chief Financial Officer
ABSENT: C. Carter, Director of Planning
Mayor M. Morden Other Staff as Required
M. Baski, Planner 2
D. Hall, Planner 2
D. Boag, Director of Parks and Facilities
1. CALL TO ORDER
Councillor Judy Dueck, Presiding Member, called the meeting to order at 1:31 pm.
Councillor Dueck advised on the procedural rules for the meeting.
Councillor Duncan entered the meeting at 1:32 p.m.
2. ADOPTION AND RECEIPT OF MINUTES
2.1 Minutes of the Committee of the Whole Meeting of January 22, 2019
It was moved and seconded
That the minutes of the January 22, 2019 Committee of the Whole Meeting
be adopted.
CARRIED
3. DELEGATIONS/STAFF PRESENTATIONS – Nil
Committee of the Whole Minutes
February 5, 2019
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4. PUBLIC WORKS AND DEVELOPMENT SERVICES
1101 2018-325-RZ, 12581 243 Street, RS-3 to RS-2
Staff report dated February 5, 2019 recommending that Maple Ridge Zone
Amending Bylaw No. 7495-2018 to rezone from RS-3 (One Family Rural
Residential) to RS-2 (One Family Suburban Residential) to permit future
subdivision into two lots be given first reading and that the applicant provide
further information as described on Schedules B and E of the Development
Procedures Bylaw No. 5879-1999 along with the information required for a
Subdivision application.
C. Goddard, Manager of Development and Environmental Services provided
introductory comments outlining previous Council direction on suburban
residential land use. He gave a PowerPoint presentation including the following
information:
• Suburban Residential and Estate Suburban Residential OCP
Designations background and history of Council decisions
• Subject Map
• Official Community Plan and Neighbourhood Plan Context
• Site Characteristics
• Development Proposal
• Proposed Site Plan
• Staff Recommendation
• 2017 recommended to council not to change estate suburban and
suburban residential lands
Staff responded to questions relative to water and sewer services.
It was moved and seconded
That the staff report dated February 5, 2019 titled “First Reading, Zone
Amending Bylaw No. 7495-2018, 12581 243 Street” be forwarded to the
Council Meeting of February 12, 2019.
CARRIED
1102 2018-249-RZ, 25180 108 Avenue, A-2 & RS-3 to A-1 & RS-2
Staff report dated February 5, 2019 recommending that Maple Ridge Zone
Amending Bylaw No. 7517-2018 to rezone from A-2 (Upland Agricultural) and
RS-3 (One Family Rural Residential) to A-1 (Small Holding Agricultural) and RS-
2 (One Family Suburban Residential) be given first reading and that the
applicant provide further information as described on Schedules A, B, F, G & J
of the Development Procedures Bylaw No. 5879-1999 along with the
information required for a Subdivision application.
D. Hall, Planner 2, gave a PowerPoint presentation including the following
information:
• Applicant Information
Committee of the Whole Minutes
February 5, 2019
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• Subject Map
• Official Community Plan and Neighbourhood Plan Context
• Site Characteristics
• Development Proposal Proposed Site Plan
• Staff Recommendation
Staff answered questions relative to water and sewer services, and tree retention.
It was moved and seconded
That the staff report dated February 5, 2019 titled “First Reading, Zone
Amending Bylaw No. 7517-2018, 25180 108 Avenue” be forwarded to the
Council Meeting of February 12, 2019.
CARRIED
1103 2014-040-RZ, 24138 Lougheed Highway, RS-3 to RS-2
Staff report dated February 5, 2019 recommending that Maple Ridge Zone
Amending Bylaw No. 7221-2016 to rezone from RS-3 (One Family Rural
Residential) to RS-2 (One Family Suburban Residential) not be given first
reading or to proceed with a re-designation back to Suburban Residential to
accommodate the proposed zone.
C. Goddard, Manager of Development and Environmental Services, gave a
PowerPoint presentation including the following information:
• Applicant Information Subject Map
• Official Community Plan and Neighbourhood Plan Context
• Site Characteristics and access restrictions
• Development Proposal
• Proposed Site Plan
• Staff Recommendation
Staff answered questions relative to surrounding land use designation, slope of the
property and access to the property.
It was moved and seconded
That the staff report dated February 5, 2019 titled “First Reading, Zone
Amending Bylaw No. 7221-2016, 24138 Lougheed Highway” be forwarded to
the Council Meeting of February 12, 2019.
CARRIED
1104 2017-184-RZ, 23585 128 Avenue
Staff report dated February 5, 2019 recommending that Maple Ridge Official
Community Plan Amending Bylaw No. 7530-2019 to re-designate a portion of
the subject property to Conservation for the riparian setback area of Dogwood
Committee of the Whole Minutes
February 5, 2019
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Creek be given first and second readings and be forwarded to Public Hearing
and that Maple Ridge Zone Amending Bylaw No. 7392-2017 to allow a text
amendment to the RS-2 (One Family Suburban Residential) zone with density
provisions to create a 5 lot subdivision be given second reading and be
forwarded to Public Hearing.
D. Hall, Planner 2, gave a PowerPoint presentation including the following
information and advised that the applicant David Laird was in the audience to
answer questions:
• Applicant Information
• Subject Map
• Official Community Plan and Neighbourhood Plan Context
• Site Characteristics and density bonus provisions
• Development Proposal
• Proposed Site Plan
• Staff Recommendation, and Terms and Conditions
Staff answered questions relative to water and sewer services, and tree retention.
It was moved and seconded
That the staff report dated February 5, 2019 titled “First and Second Reading,
Official Community Plan Amending Bylaw No. 7530-2019, Second Reading,
Zone Amending Bylaw No. 7392-2017; 23585 128 Avenue” be forwarded to
the Council Meeting of February 12, 2019.
CARRIED
1105 2019-004-DVP, 12705 235 Street
Staff report dated February 5, 2019 recommending that the Corporate Officer
be authorized to sign and seal 2019-004-DVP respecting property located at
12705 235 Street.
It was moved and seconded
That the staff report dated February 5, 2019 titled “Development Variance
Permit, 12705 235 Street” be forwarded to the Council Meeting of February
12, 2019.
CARRIED
Committee of the Whole Minutes
February 5, 2019
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1106 2016-176-DVP, 23710 133 Avenue
Staff report dated February 5, 2019 recommending that the Corporate Officer
be authorized to sign and seal 2016-176-DVP respecting property located at
23710 133 Avenue.
It was moved and seconded
That the staff report dated February 5, 2019 titled “Development Variance
Permit, 23710 133 Avenue” be forwarded to the Council Meeting of February
12, 2019.
CARRIED
1107 2016-176-DP, 23710 133 Avenue
Staff report dated February 5, 2019 recommending that the Corporate Officer
be authorized to sign and seal 2016-176-DP respecting property located at
23710 133 Avenue.
It was moved and seconded
That the staff report dated February 5, 2019 titled “Development Permit,
23710 133 Avenue” be forwarded to the Council Meeting of February 12,
2019.
CARRIED
1108 Ministry of Transportation and Infrastructure Project 12452-0002 Highway 7
Corridor Improvements – Haney Bypass Intersection Improvements Project:
Contribution Agreement Approval
Staff report dated February 5, 2019 recommending that the Corporate Officer
be authorized to execute the Contribution Agreement titled: Project 12452-
0002 Highway 7 Corridor Improvements – Haney Bypass Intersection
Improvements Project for the value of $3,500,000.00 including project
contingency.
D. Pollock, Municipal Engineer, provided the background on the item and
answered questions relative to the timing and installation method.
It was moved and seconded
That the staff report dated February 5, 2019 titled “Ministry of Transportation
and Infrastructure Project 12452-0002 Highway 7 Corridor Improvements -
Haney Bypass Intersection Improvements Project: Contribution Agreement
Approval” be forwarded to the Council Meeting of February 12, 2019.
CARRIED
Committee of the Whole Minutes
February 5, 2019
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1109 Contract ITT-EN18-37: Downtown Enhancement – Lougheed Highway (224
Street to 226 Street) – Update
Staff report dated February 5, 2019 recommending that the BA Blacktop Ltd.
contract for ITT-EN18-37: Downtown Enhancements – Lougheed Highway (224
Street to 226 Street) be increased by $350,000.00 to address the additional
roadworks and that the funds be allocated from TransLink Major Road Network
(MRN), Operation, Maintenance and Rehabilitation (OMR) funding.
D. Pollock, Municipal Engineer, provided the background on the item and
answered questions relative to communication with business owners. He
advised under existing road, there are areas where organic material has been
found which will limit the life service of the road. He explained the repair
procedure and timeline.
It was moved and seconded
That the staff report dated February 5, 2019 titled “Contract ITT-EN18-37:
Downtown Enhancement – Lougheed Highway (224 Street to 226 Street) -
Update” be forwarded to the Council Meeting of February 12, 2019.
CARRIED
5. CORPORATE SERVICES
1131 Economic Development Committee Amending Bylaw
Staff report dated February 5, 2019 recommending that Maple Ridge Economic
Development Committee Amending Bylaw No. 7531-2019 be given first,
second and third readings.
It was moved and seconded
That the staff report dated February 5, 2019 titled “Maple Ridge Economic
Development Committee Amending Bylaw 7531-2019” be forwarded to the
Council Meeting of February 12, 2019.
CARRIED
6. PARKS, RECREATION & CULTURE
1151 Emerald Pig Theatrical Society License to Occupy Agreement
Staff report dated February 5, 2019 recommending that the Corporate Officer
be authorized to execute the Licence-to-Occupy Agreement with the Emerald
Pig Theatrical Society for a five-year term.
It was moved and seconded
Committee of the Whole Minutes
February 5, 2019
Page 7 of 8
That the staff report dated February 5, 2019 titled “Emerald Pig Theatrical
Society Licence to Occupy Agreement” be forwarded to the Council Meeting of
February 12, 2019.
CARRIED
1152 Maple Ridge Lapidary Club Lease Agreement
Staff report dated February 5, 2019 recommending that the Corporate Officer
be authorized to execute a Lease Agreement with the Maple Ridge Lapidary
Club for a five-year term.
It was moved and seconded
That the staff report dated February 5, 2019 titled “Maple Ridge Lapidary Club
Lease Agreement” be forwarded to the Council Meeting of February 12, 2019.
CARRIED
1153 South Albion Neighbourhood Park Contribution
Staff report dated February 5, 2019 recommending that the City of Maple
Ridge’s funding contribution of $578,000 for the South Albion area
neighbourhood park amenities be released to School District No. 42 towards
the construction of a playground, sports court, pathways and sports field at
24093 – 104 Avenue.
Staff responded to questions relative to contributions from School District No.
42 and the funding to be used for the project.
It was moved and seconded
That the staff report dated February 5, 2019 titled “1153 – South Albion
Neighbourhood Park Contribution” be forwarded to the Council Meeting of
February 12, 2019.
CARRIED
Councillor Yousef left the meeting at 3:00 p.m.
7. ADMINISTRATION (including Fire and Police) – Nil
8. OTHER COMMITTEE ISSUES – Nil
9. ADJOURNMENT – 3:02 p.m.
Committee of the Whole Minutes
February 5, 2019
Page 8 of 8
10. COMMUNITY FORUM – Nil
___________________________________
Councillor Judy Dueck
Presiding Member of the Committee