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Home My WebLink About2019-05-07 Workshop Minutes .pdf City of Maple Ridge COUNCIL WORKSHOP MINUTES May 7, 2019 The minutes of the meeting held on May 7, 2019 at 2:52 p.m. in Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, BC for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef ABSENT Councillor Duncan Appointed Staff K. Swift, Acting Chief Administrative Officer F. Quinn, General Manager Public Works & Development Services D. Boag, Acting General Manager Parks, Recreation & Culture L. Benson, Director of Corporate Administration Other Staff as Required C. Carter, Director of Planning D. Pollock, Municipal Engineer T. Thompson, Chief Financial Officer C. Goddard, Manager of Development and Environmental Services B. Elliott, Manager of Community Planning D. Denton, Acting Director of Economic Development & Civic Prop. C. Crabtree, Chief Information Officer M. Baski, Planner 2 D. Mikes, Manager of Procurement Note: These Minutes are posted on the City website at mapleridge.ca/AgendaCenter/ Video of the meeting is posted at http://media.mapleridge.ca/Mediasite/Showcase 1. APPROVAL OF THE AGENDA R/2019-262 It was moved and seconded That the agenda of the May 7, 2019 Council Workshop agenda be amended by adding as Item 7.1 “Owner/Occupant Requirement for Secondary Suites”; and, That the agenda as amended be approved. CARRIED 2. ADOPTION OF MINUTES 2.1 Minutes of the April 23, 2019 Council Workshop Meeting R/2019-263 It was moved and seconded That the minutes of the April 23, 2019 Council Workshop Meeting be adopted. CARRIED 3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil Council Workshop Minutes May 7, 2019 Page 2 of 4 4. UNFINISHED AND NEW BUSINESS 4.1 Review Purchasing Policy 5.45 Staff report dated May 7, 2019 recommending that Purchasing Policy 5.45 be revised as discussed in the staff report dated May 7, 2019 and brought back for Council Consideration. D. Mikes, Manager of Procurement, provided report highlights and answered questions from Council. Council provided input for the Purchasing Policy amendment. R/2019-264 It was moved and seconded That Purchasing Policy 5.45 be revised as discussed in the staff report dated May 7, 2019 and brought back for Council consideration. CARRIED 4.2 Tandem Parking Staff report dated May 7, 2019 recommending that staff be directed to consult with residents residing in certain townhouse developments as listed in the report dated May 7, 2019, the Urban Development Institute and Homebuilders Association of Vancouver Municipal Advisory Committee, the Builders’ Forum and Condominium Home Owners’ Association to obtain feedback regarding tandem parking. M. Baski, Planner 2, provided a PowerPoint presentation to highlight points from the report. Council provided feedback to Staff. R/2019-265 It was moved and seconded That Staff be directed to consult with residents residing in certain townhouse developments as listed in the report dated May 7, 2019, the Urban Development Institute and Homebuilders Association of Vancouver Municipal Advisory Committee, the Builders' Forum, and Condominium Home Owners' Association to obtain feedback regarding tandem parking. CARRIED Item 4.4 was dealt with prior to 4.3. 4.3 Downtown Security Update  Christina Crabtree, Chief Information Officer  Darrell Denton, Acting Director of Economic Development & Civic Property C. Crabtree, Chief Information Officer gave a PowerPoint presentation highlighting what is currently being done with security in the downtown as a priority area of the Council Workshop Minutes May 7, 2019 Page 3 of 4 Community Safety Plan. She outlined partners Westridge Security, RCMP, Core Security Group, and Community Stakeholders, stated they are making efforts to obtain data from these partners. Council provided input on additional partners that should be engaged in the process and further suggestions. R/2019-266 It was moved and seconded That the funding required to supplement the downtown security requirements be funded from the Police Services Reserve. CARRIED 4.4 UBCM and FCM Resolutions Process Staff report dated May 7, 2019 recommending that the process outlined in Attachment A of the report titled “UBCM and FCM Resolutions Process” be approved and that Council members submit UBCM resolution ideas to the Corporate Officer by 4:00 p.m. on May 14, 2019 for staff to prepare a list of resolutions for consideration at the May 21, 2019 Council Workshop meeting. L. Benson, Director of Corporate Administration and S. Nichols, Records Management Coordinator, provided a PowerPoint presentation and reviewed the report content. R/2019-267 It was moved and seconded That the process outlined in Attachments A and B of the report titled “UBCM and FCM Resolutions Process” be approved; and further That Council members submit UBCM resolution ideas to the Corporate Officer by 4:00 p.m. on May 14, 2019 so that staff can prepare a list of resolutions for consideration at the May 21, 2019 Council Workshop meeting. CARRIED 5. CORRESPONDENCE 5.1 Upcoming Events 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL– Nil Council Workshop Minutes May 7, 2019 Page 4 of 4 7. MATTERS DEEMED EXPEDIENT 7.1 Secondary Suites – Owner Occupancy Requirement R/2019-268 It was moved and seconded That staff bring back the consideration of removing the requirement for owner occupancy in homes with secondary suites, along with appropriate accountability mechanisms, on June 25, and further That the current bylaw enforcement issue related to this item be held in abeyance until after the matter is considered on June 25, 2019. CARRIED 8. ADJOURNMENT – 4:39 p.m. _______________________________ M. Morden, Mayor Certified Correct ___________________________________ L. Benson, Corporate Officer