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HomeMy WebLinkAbout2019-06-04 Workshop Minutes.pdfCity of Maple Ridge COUNCIL WORKSHOP MINUTES June 4, 2019 The Minutes of the City Council Workshop held on June 4, 2019 at 2:30 p.m. in the Blaney Room at City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef ABSENT Councillor K. Duncan Appointed Staff K. Swift, Acting Chief Administrative Officer D. Boag, Acting General Manager Parks, Recreation & Culture C. Carter, General Manager Planning & Development Services D. Pollock, General Manager Engineering Services L. Benson, Director of Corporate Administration T. Thompson, Chief Financial Officer Other Staff as Required D. Pope, Director Recreation & Community Engagement C. Crabtree, Chief Information Officer D. Cooke, Information Technology C. Goddard, Director of Planning B. Elliott, Manager of Community Planning Note: These Minutes are posted on the City website at mapleridge.ca/AgendaCenter/ Video of the meeting is posted at media.mapleridge.ca/Mediasite/Showcase Note: Councillor Meadus was not in attendance at the start of the meeting. 1. APPROVAL OF THE AGENDA R/2019-330 It was moved and seconded That the agenda for the June 4, 2019 Council Workshop Meeting be amended with the addition of Item 5.1 Cell Tower Installation – Davison Farm and that the agenda as amended be approved. CARRIED 2. MINUTES 2.1 Minutes of the May 28, 2019 Council Workshop Meeting R/2019-331 It was moved and seconded That the minutes of the Council Workshop Meeting of May 28, 2019 be adopted as circulated. CARRIED Council Workshop Minutes June 4, 2019 Page 2 of 4 3. PRESENTATIONS AT THE REQUEST OF COUNCIL 3.1 Recreation & Community Engagement Department Update The Director of Recreation & Community Engagement provided a presentation highlighting the various areas of the department, accomplishments and metrics for past activity and work to be undertaken later this year. 4. UNFINISHED AND NEW BUSINESS Note: The Mayor requested that the agenda items under Section 4 Unfinished and New Business be reordered. The item numbers have been adjusted and the minutes reflect the actual order of business. 4.1 Open Government Portal – Enhancement for Families and Seniors The Chief Information Officer provided an update outlining the Business Permit application. She highlighted the Mapping Portal, a Chat Bot and an Engagement Hub as the three emerging areas on the Open Government Portal. Note: Councillor Meadus joined the meeting at 3:15 pm 4.2 Strategic Communications Program Staff report dated June 4, 2019 recommending that the City of Maple Ridge retain the services of Laura Balance Media Group to develop a strategic communications program for the City’s Social Housing Plan and that $30,000 be allocated from the Community Safety Initiatives Reserve for this communications program. The Director Recreation & Community Engagement reviewed the report. R/2019-332 It was moved and seconded That the City of Maple Ridge retain the services of Laura Balance Media Group to develop a strategic communications program for the City's Community Safety Initiatives; and further That $30,000 be allocated from the Community Safety Initiatives Reserve for the development of the strategic communications program and that this be included in the next Financial Plan amendment. CARRIED Council Workshop Minutes June 4, 2019 Page 3 of 4 4.3 Review of Policy and Zoning Options for Affordable Housing Staff report dated June 4, 2018 recommending that staff prepare an options report regarding Community Amenity Contributions and density bonus zoning pursuant to Council direction. The Director of Planning introduced the presentation. The Manager of Community Planning gave a presentation providing information on affordable housing options through policy and zoning. R/2019-333 It was moved and seconded That the Density Bonus provisions in the Draft Zoning Bylaw be amended to eliminate the option of the provision of units; and that staff be directed to bring back more information on Community Amenity Contribution rates, including information on the rates used in neighboring municipalities. CARRIED 5. CORRESPONDENCE 5.1 Cell Tower Information Meeting Mayor Morden reported on proposed cell tower. The General Manager Planning & Development Services provided details. She advised that a public information meeting will be hosted by Rogers Telecommunications on June 19, 2019 and that the proposed tower is to be located on the Davison Farm property at 22080 128 Avenue. She noted that the property is in the Agricultural Land Reserve and therefore a non-farm use application and related approvals will be required. It was the consensus of Council that staff provide a report outlining the outcomes of the public information meeting. 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL 7. MATTERS DEEMED EXPEDIENT – Nil Council Workshop Minutes June 4, 2019 Page 4 of 4 8. ADJOURNMENT - 4:40 p.m. _______________________________ M. Morden, Mayor Certified Correct ___________________________________ L. Benson, Corporate Officer