HomeMy WebLinkAbout2019-07-16 Workshop Minutes.pdf
City of Maple Ridge
COUNCIL WORKSHOP MINUTES
July 16, 2019
The Minutes of the City Council Workshop held on July 16, 2019 at 3:30 p.m. in the
Blaney Room at City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the
purpose of transacting regular City business.
PRESENT
Elected Officials
Mayor M. Morden
Councillor J. Dueck
Councillor Duncan
Councillor C. Meadus
Councillor G. Robson
Councillor R. Svendsen
Councillor A. Yousef
Appointed Staff
K. Swift, Acting Chief Administrative Officer
D. Boag, Acting General Manager Parks, Recreation & Culture
C. Carter, General Manager Planning & Development Services
D. Pollock, General Manager Engineering Services
L. Benson, Director of Corporate Administration
T. Thompson, Chief Financial Officer
Other Staff as Required
C. Goddard, Director of Planning
B. Elliott, Manager of Community Planning
A. Bowden, Planner 1
B. Livingstone, Business Retention and Expansion Officer
Note: These Minutes are posted on the City Web Site at www.mapleridge.ca
Video of the meeting is posted at media.mapleridge.ca/Mediasite/Showcase
1. APPROVAL OF THE AGENDA
R/2019-448
It was moved and seconded
That the agenda of the July 16, 2019 Council Workshop Meeting be amended
to reschedule Item 4.5 to a future Council Workshop Meeting and that the
agenda be approved as amended.
CARRIED
2. MINUTES – Nil
3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil
Council Workshop Minutes
July 16, 2019
Page 2 of 4
4. UNFINISHED AND NEW BUSINESS
Note: Items 4.1 to 4.3 were deferred from the July 9, 2019 Council Workshop
Meeting
4.1 Maple Ridge Town Centre Business Walk
Staff report dated July 9, 2019 providing information on a Business Walk in
the Town Centre scheduled for September 2019.
The Business Retention and Expansion Officer gave a presentation providing
the date and time of the proposed business walk and outlining the process
involved in gaining feedback local businesses.
4.2 Contracting Practices
Presentation by the Acting Municipal Engineer
Staff report dated July 9, 2019 providing information on project delivery
models used by the City of Maple Ridge to expedite and deliver on Capital
Works projects.
The Acting Municipal Engineer gave a presentation outlining contracting
practices used by the City of Maple Ridge.
4.3 Lougheed Transit Corridor Study: Process Review and Next Steps
Staff report dated July 9, 2019 recommending that the established Lougheed
Transit Corridor Study process be reaffirmed.
The Manager of Community Planning introduced the topic and reviewed the
report. The Planner gave a presentation outlining the process review and the
next steps involved in the Lougheed Transit Corridor Study.
R/2019-449
It was moved and seconded
That the established Lougheed Transit Corridor Study process be reaffirmed.
CARRIED
Council Workshop Minutes
July 16, 2019
Page 3 of 4
4.4 Advisory Committee Review Recommendations
Staff report dated July 16, 2019 recommending that “Policy 3.11 Committees
of Council” and associated bylaws and terms of reference be revised and that
the Advisory Committee Review Task Force undertake a review of Advisory
Committee subcommittees and task forces for consideration in the Fall of
2019.
The Director of Corporate Administration reviewed the staff report and
outlined the review process undertaken by the Advisory Committee review
process. She highlighted the survey sent out to committee members and
requested feedback from Council on the Policy 3.11 and on individual
committees.
R/2019-450
It was moved and seconded
That staff be directed to revise "Policy 3.11 Committees of Council" and
associated bylaws and terms of reference based on Council feedback received
at the July 16, 2019 Council Workshop, and further
That the Advisory Committee Review Task Force be directed to undertake a
review of Advisory Committee subcommittees and task forces and bring back
recommendations for Council consideration in the Fall of 2019.
CARRIED
Councillor Duncan - OPPOSED
Note: Councillor Duncan left the meeting at 5:10 p.m. Councillor Yousef left the
meeting at 5:12 p.m.
R/2019-451
It was moved and seconded
That future Finance items be incorporated in Council Workshop or
Committee of the Whole Meetings.
CARRIED
Note: Item 4.5 was deferred to a future Council Workshop Meeting
4.5 Reserves
Staff report dated July 16, 2019 providing an overview of the City of Maple
Ridge’s financial resources.
Council Workshop Minutes
July 16, 2019
Page 4 of 4
5. CORRESPONDENCE – Nil
6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL – Nil
7. MATTERS DEEMED EXPEDIENT – Nil
8. ADJOURNMENT - 5:17 p.m.
_______________________________
M. Morden, Mayor
Certified Correct
___________________________________
L. Benson, Corporate Officer