HomeMy WebLinkAbout2019-10-29 Workshop Minutes .pdf
City of Maple Ridge
COUNCIL WORKSHOP MINUTES
October 29, 2019
The Minutes of the City Council Workshop held on October 29, 2019 at 1:30 p.m. in the
Blaney Room at City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the
purpose of transacting regular City business.
PRESENT
Elected Officials
Mayor M. Morden
Councillor J. Dueck
Councillor K. Duncan
Councillor C. Meadus
Councillor G. Robson
Councillor R. Svendsen
Councillor A. Yousef
Appointed Staff
A. Horsman, Chief Administrative Officer
K. Swift, Advisor to the Chief Administrative Officer
D. Boag, Acting General Manager Parks, Recreation & Culture
C. Carter, General Manager Planning & Development Services
D. Pollock, General Manager Engineering Services
L. Benson, Director of Corporate Administration
Other Staff as Required
C. Crabtree, Chief Information Officer
L. Zosiak, Manager of Community Planning
Note: These Minutes are posted on the City Web Site at www.mapleridge.ca
Video of the meeting is posted at media.mapleridge.ca/Mediasite/Showcase
Note: Councillor Duncan was not in attendance at the beginning of the meeting.
1. APPROVAL OF THE AGENDA
R/2019-597
It was moved and seconded
That the agenda of the October 29, 2019 Council Workshop Meeting be approved
as circulated.
CARRIED
2. ADOPTION OF MINUTES
2.1 Minutes of the October 22, 2019 Council Workshop Meeting
R/2019-598
It was moved and seconded
That the Council Workshop minutes of October 22, 2019 be adopted as
circulated.
CARRIED
3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil
Council Workshop Minutes
October 29, 2019
Page 2 of 4
4. UNFINISHED AND NEW BUSINESS
4.1 BC Hydro – Alouette Lake Reservoir Update
Jerry Muir, Community Relations Manager
Bob Schuback, Director of Dam Safety
Katy Jay, Natural Resource Specialist, Fish and Aquatic Issues
The Community Relations Manager provided a detailed presentation related to the
Alouette-Stave-Ruskin system, and responded to questions from Council. He
advised that there will be more draw downs in the future to allow required seismic
upgrades to various elements of the dam. The Natural Resource Specialist
presented on fish passage programs and feasibility options to restore all species of
salmon above the Alouette dam.
4.2 Community Social Safety Plan Update
Staff report dated October 29, 2019 recommending the appointments of Rob
Thiessen and Fraser MacRae as consultants to provide expertise, that the City’s
procurement policy be waived to be able to retain Fraser Valley University to conduct
a community safety survey and analysis under the direction of Dr. Irwin Cohen, that
$100,000 be allocated from the community safety reserve for consulting and
research fees and that staff proceed with public consultation.
The Chief Administrative Officer introduced the item and provided information
relative to the process and future action. The Chief Information Officer introduced
the consultants and advised on how the plan will be implemented. The Manager of
Community Planning presented on the community engagement aspect of the plan
and responded to questions from Council.
It was the consensus of Council to vote separately on portions of the staff
recommendation.
R/2019-599
It was moved and seconded
That Rob Thiessen be appointed as a consultant to provide expertise; and
That Fraser MacRae be appointed as a consultant to provide expertise; and
That $100,000 be allocated from the community safety reserve for consulting and
research fees.
CARRIED
Councillor Duncan - OPPOSED
Council Workshop Minutes
October 29, 2019
Page 3 of 4
R/2019-600
It was moved and seconded
That Council waive the City's procurement policy requirement to obtain three
separate quotes for service and retain Fraser Valley University to conduct a
community safety survey and analysis under the direction of Dr. Irwin Cohen
subject to the oversight by Mayor Morden and Al Horsman.
CARRIED
Councillor Duncan – OPPOSED
R/2019-601
It was moved and seconded
That staff proceed with public consultation as outlined in Appendix B, as amended
by removing online survey from the city website, and in accordance with Council
discussion.
CARRIED
Councillor Duncan – OPPOSED
4.3 Advisory Committee Review – Final Recommendations
Staff report dated October 29, 2019 recommending that the report dated November
12, 2019 titled “Advisory Committee Review – Final Recommendations” be
forwarded to the November 12, 2019 Council Meeting.
R/2019-602
It moved and seconded
That the attachment to the October 29, 2019 report titled "Advisory Committee
Review – Final Recommendations" be forwarded to the November 12, 2019 Council
Meeting.
CARRIED
Councillor Duncan - OPPOSED
R/2019-603
It was moved and seconded
That the Advisory Committee Review Task Force undertake a review of Policy 3.10
as well as the Advisory Design Panel and the Community Heritage Commission, and
report back to Council.
5. CORRESPONDENCE – Nil
6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL – Nil
Council Workshop Minutes
October 29, 2019
Page 4 of 4
7. MATTERS DEEMED EXPEDIENT – Nil
8. ADJOURNMENT – 4:45 p.m.
_______________________________
M. Morden, Mayor
Certified Correct
___________________________________
L. Benson, Corporate Officer