HomeMy WebLinkAbout2019-11-05 Committee of the Whole Minutes.pdf
City of Maple Ridge
COMMITTEE OF THE WHOLE MEETING MINUTES
November 5, 2019
The minutes of the meeting held on November 5, 2019 at 2:03 p.m. in Council Chamber
of City Hall, 11995 Haney Place, Maple Ridge, BC.
PRESENT
Elected Officials:
Mayor M. Morden
Councillor J. Dueck
Councillor K. Duncan
Councillor C. Meadus
Councillor G. Robson
Councillor R. Svendsen
Councillor A. Yousef
Appointed Staff
A. Horsman, Chief Administrative Officer
D. Boag, Acting General Manager Parks, Recreation & Culture
C. Carter, General Manager Planning & Development Services
D. Pollock, General Manager Engineering Services
L. Benson, Director of Corporate Administration
S. Nichols, Deputy Corporate Officer
T. Thompson, Chief Financial Officer
Other Staff as Required
C. Goddard, Director of Planning
A. Kopystynski, Planner
Note: These Minutes are posted on the City website at mapleridge.ca/AgendaCenter/
Video of the meeting is posted at media.mapleridge.ca/Mediasite/Showcase
Note: Councillor Duncan was not in attendance at the start of the meeting.
1. CALL TO ORDER
2. ADOPTION AND RECEIPT OF MINUTES
2.1 Minutes of the Committee of the Whole Meeting of October 22, 2019
It was moved and seconded
That the minutes of the October 22, 2019 Committee of the Whole Meeting be
adopted.
CARRIED
Note: Section 3 was dealt with following Item 1131
3. STAFF PRESENTATIONS
3.1 Business Planning – Capital Program 2020-2024
Staff report dated November 5, 2019 recommending that the 2020-2024 Capital
Plan be included in the 2020-2024 Financial Plan Bylaw.
Committee of the Whole Minutes
November 5, 2019
Page 2 of 4
The Chief Financial Officer introduced the item with a presentation and responded
to questions from Council. Staff from Engineering, Operations, Parks & Facilities,
Fire and Information Technology spoke on projects within their respective
departments.
It was moved and seconded
That the meeting be recessed for 15 minutes at 3:48 p.m.
CARRIED
It was moved and seconded
That the meeting be reconvened at 4:05 p.m.
CARRIED
Department presentations continued when the meeting was reconvened.
It was moved and seconded
That the 2020-2024 Capital Plan be included in the 2020-2024 Financial Plan
Bylaw to be brought forward following the 2020-2024 Business Planning
deliberations.
CARRIED
4. PUBLIC WORKS AND DEVELOPMENT SERVICES
1101 2019-193-RZ, 12525 Blue Mountain Crescent, RS-3 to RS-2
Staff report dated November 5, 2019 recommending that Maple Ridge Zone
Amending Bylaw No. 7570-2019 to rezone from RS-3 (One Family Rural
Residential) to RS-2 (One Family Suburban Residential) to permit subdivision into
two 1 acre lots be given first reading and that the applicant provide further
information as described on Schedules B, E, F, G and J of the Development
Procedures Bylaw No. 5879-1999, along with the information required for a
Subdivision application.
The Director of Planning provided a presentation and responded to questions of
Council.
It was moved and seconded
That the staff report dated November 5, 2019 titled “First Reading, Zone Amending
Bylaw No. 7570-2019, 12525 Blue Mountain Crescent” be forwarded to the
Council Meeting of November 12, 2019.
CARRIED
Committee of the Whole Minutes
November 5, 2019
Page 3 of 4
1102 2018-498-RZ, 21640 124 Avenue, RS-1 to RT-2
Staff report dated November 5, 2019 recommending that Maple Ridge Zone
Amending Bylaw No. 7533-2019 to rezone from RS-1 (One Family Urban
Residential) to RT-2 (Ground Oriented Residential Infill) to permit construction of a
Courtyard Housing project with four dwelling units be given second reading and be
forwarded to Public Hearing.
A. Kopystynski, Planner, provided a presentation and responded to questions from
Council. The applicant responded to questions from Council.
It was moved and seconded
That the staff report dated November 5, 2019 titled “Second Reading, Zone
Amending Bylaw No. 7533-2019, 21640 124 Avenue” be referred back to staff for
further work with the applicant relative to parking and density options.
CARRIED
1103 2019-317-DVP, 23870, 23878 and 23886 Dewdney Trunk Road and 23871 and
23863 119B Avenue
Staff report dated November 5, 2019 recommending that the Corporate Officer be
authorized to sign and seal 2019-317-DVP to reduce minimum rear lot line
setbacks.
It was moved and seconded
That the staff report dated November 5, 2019 titled “Development Variance
Permit, 23870, 23878, and 23886 Dewdney Trunk Road; 23871 and 23863
119B Avenue” be forwarded to the Council Meeting of November 12, 2019.
CARRIED
1104 Award of Contract ITT-EN19-66: Installation of Pedestrian-Controlled Traffic
Signal at 240 Street and McClure Avenue
Staff report dated November 5, 2019 recommending that Contract ITT-EN19-66:
Installation of Pedestrian Controlled Traffic Signal at 240 Street and McClure
Avenue be awarded to Fraser City Installation (1989) Ltd., that a project
contingency be approval to address potential variations in field conditions and that
the Corporate Officer be authorized to execute the contract.
It was moved and seconded
That the staff report dated November 5, 2019 titled “Award of Contract ITI-EN19-
66: Installation of Pedestrian-Controlled Traffic Signal at 240 Street and McClure
Avenue” be forwarded to the Council Meeting of November 12, 2019.
CARRIED
Committee of the Whole Minutes
November 5, 2019
Page 4 of 4
5. CORPORATE SERVICES
1131 Award of Contract for Audit Services
Staff report dated November 5, 2019 recommending that the contract for audit
services be awarded to BDO Canada LLP for a term of 4 years with an option to
renew for 3 additional 4-year terms and that the Corporate Officer be authorized to
execute the contract.
Note: Councillor Duncan joined the meeting at 2:36 p.m. after the motion was put on the
floor
It was moved and seconded
That the staff report dated November 5, 2019 titled “Award of Contract for Au dit
Services” be forwarded to the Council Meeting of November 12, 2019.
CARRIED
Note: Section 3 was dealt with following Item 1131
6. PARKS, RECREATION & CULTURE – Nil
7. ADMINISTRATION (including Fire and Police) – Nil
8. OTHER COMMITTEE ISSUES – Nil
9. ADJOURNMENT – 5:18 p.m.
___________________________________
Councillor R. Svendsen, Chair
Presiding Member of the Committee