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Home My WebLink About2020-02-18 Committee of the Whole Minutes.pdfCity of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES February 18, 2020 The Minutes of the Committee of the Whole Meeting held on February 4, 2020 at 1:30 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor K. Duncan Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef Appointed Staff A. Horsman, Chief Administrative Officer L. Benson, Corporate Officer C. Carter, General Manager Planning and Development Services C. Crabtree, Acting General Manager Corporate Services S. Nichols, Deputy Corporate Officer D. Pollock, General Manager Engineering Services D. Pope, Acting General Manager Parks, Recreation & Culture T. Thompson, Chief Financial Officer Other Staff as Required M. Baski, Planner 2, Development & Environmental Services Y. Chui, Recreation Manager Arts & Community Connections T. Cotroneo, Manager of Community Engagement C. Goddard, Director of Planning A. Kopystynski, Planner 2, Development & Environmental Services Note: These Minutes are posted on the City website at mapleridge.ca/AgendaCenter/ Video of the meeting is posted at media.mapleridge.ca/Mediasite/Showcase 1. CALL TO ORDER 2. ADOPTION AND RECEIPT OF MINUTES 2.1 Minutes of the Committee of the Whole Meeting of February 4, 2020 It was moved and seconded That the minutes of the February 4, 2020 Committee of the Whole Meeting be adopted. CARRIED Committee of the Whole Minutes February 18, 2020 Page 2 of 5 3. DELEGATIONS / STAFF PRESENTATIONS 3.1 Ridge Meadows Seniors Society (RMSS) T. Cotroneo, provided a summary of the services provided by RMSS and introduced, Maria Perretta and Don Mitchell who presented their annual report and highlights of future programs to Council. 4. PARKS, RECREATION & CULTURE 1151 Ridge Meadows Seniors Society (RMSS) Operating and Lease Agreement Renewal Staff report dated February 18, 2020 recommending that the Operating Agreement between the City of Maple Ridge and the Ridge Meadows Seniors Society be approved for a three year term, that the Lease Agreement between the City of Maple Ridge and the Ridge Meadows Seniors Society be approved for a three year term, and that the Corporate Officer be authorized to execute the Agreements. It was moved and seconded That the staff report dated February 18, 2020 titled “RMSS Operating and Lease Agreement Renewal” be forwarded to the Council Meeting of February 25, 2020. CARRIED 5. PUBLIC WORKS & DEVELOPMENT SERVICES 1101 2019-258-AL, 20625 Powell Avenue, Application for Subdivision in the ALR Staff report dated February 4, 2020 recommending that Application 2019-258-AL, for Homesite Severance, not be authorized to proceed to the Agricultural Land Commission. Applicant representative, Mr. Slade Dryer, Slade Dryer & Associates Inc., provided a verbal presentation requesting staff forward the application forward to the Agricultural Land Commission, and responded to questions from Council. M. Baski, Planner 2, Development & Environmental Services, provided a presentation, property background, and responded to questions from Council. It was moved and seconded That the staff report dated February 18, 2020 titled “2019-258-AL” be forwarded to the Council Meeting of February 25, 2020. CARRIED Committee of the Whole Minutes February 18, 2020 Page 3 of 5 1102 2019-409-RZ, 12471 223 Street Staff report dated February 18, 2020 recommending that Zone Amending Bylaw No. 7613-2020, to rezone the subject property from RS-1 (One Family Urban Residential) to R-4 (Single Detached (Infill) Urban Residential) zone, to permit a future subdivision into two lots, be given first reading, and, that the applicant provide further information as described on Schedules B and E of the Development Procedures Bylaw No. 5879- 1999, along with the information required for a subdivision application. The Director of Planning provided a presentation and responded to questions from Council. It was moved and seconded That the staff report dated February 18, 2020 titled “2019-409-RZ” be forwarded to the Council Meeting of February 25, 2020. CARRIED 1103 2019-427-RZ, 20638 Lougheed Highway Staff report dated February 18, 2020 recommending that Zone Amending Bylaw No. 7609-2019, to rezone the subject property from RS-1 (One Family Urban Residential) to C-2 (Community Commercial), to permit the construction of a two-storey commercial building with retail ground floor and office space above, be given first reading, and that the applicant provide further information as described on Schedules C, D and E of the Development Procedures Bylaw No. 5879-1999. The Director of Planning advised that applicant representatives were in attendance to respond to questions. Mr. Goddard then provided a presentation and responded to questions from Council. It was moved and seconded That the staff report dated February 18, 2020 titled “2019-427-RZ” be forwarded to the Council Meeting of February 25, 2020. CARRIED 1104 2020-008-RZ, 22222 Lougheed Highway Staff report dated February 18, 2020 recommending that Zone Amending bylaw No. 7615-2020, a housekeeping text amendment to standardize the measuring methodology in the Zoning Bylaw, be given first and second reading and be forwarded to Public Hearing. A. Kopystynski, Planner 2, Development & Environmental Services provided a presentation and responded to questions from Council. Committee of the Whole Minutes February 18, 2020 Page 4 of 5 It was moved and seconded That the staff report dated February 18, 2020 titled “2020-008-RZ” be forwarded to the Council Meeting of February 25, 2020. CARRIED 6. CORPORATE SERVICES– Nil 4. PARKS, RECREATION & CULTURE (continued) 1152 Festival Grant Program Recommendations – Intake One 2020 Staff report dated February 18, 2020 recommending that the recommended Festival Grant Program – Intake One 2020 allocations, totaling $78,620, for events taking place between May 1 and October 31, 2020 be approved. Y. Chui, Recreation Manager Arts & Community Connections responded to questions from Council. It was moved and seconded That the staff report dated February 18, 2020 titled “Festival Grant Program Recommendations – Intake One 2020” be forwarded to the Council Meeting of February 25, 2020. CARRIED 1153 2020 UBCM Poverty Reduction Planning and Action Grant Staff report dated February 18, 2020 recommending that staff be authorized to submit an application to the Union of British Columbia Municipalities 2020 Poverty Reduction Planning & Action program for a grant up to $25,000 towards the 'Community Food Security Assessment and Prioritization' project. The Manager of Community Engagement spoke to the staff report and advised that there was an error on the current agenda in the recommendation. Tony spoke to the staff report, advising an error on the current recommendation noted on the agenda, and responded to questions from Council. It was moved and seconded That the staff report dated February 18, 2020 titled “2020 UBCM Poverty Reduction Planning and Action Grant” be forwarded to the Council Meeting of February 25, 2020. CARRIED Committee of the Whole Minutes February 18, 2020 Page 5 of 5 1154 Dementia Friendly Community Plan Staff report dated February 18, 2020 recommending that the Dementia Friendly Community Plan attached to the staff report dated February 18, 2020 be endorsed, and further that the Dementia Friendly Community Plan be included as an appendix to the Age-friendly Action Plan, and Implementation Strategy. It was moved and seconded That the staff report dated February 18, 2020 titled “Dementia Friendly Community Plan” be forwarded to the Council Meeting of February 25, 2020. CARRIED 1155 Selvey Park Observation Well Agreement Staff report dated February 18, 2020 recommending that the Corporate Officer be authorized to execute the Selvey Park Observation Well License of Occupation with the Ministry of Environment and Climate Change Strategy for the purpose of establishing an observation well for the Whonnock Aquifer. C. Neufeld, Parks Planning Technician, spoke to the staff report and responded to questions from Council. It was moved and seconded That the staff report dated February 18, 2020 titled “Selvey Park Observation Well Agreement” be forwarded to the Council Meeting of February 25, 2020. CARRIED 7. ADMINISTRATION (including Fire and Police) – Nil 8. OTHER COMMITTEE ISSUES– Nil 9. ADJOURNMENT – 2:45 p.m. ___________________________________ Councillor G. Robson, Chair Presiding Member of the Committee