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Home My WebLink About2020-04-21 Committee of the Whole Minutes.pdfCity of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES April 21, 2020 The Minutes of the Committee of the Whole Meeting held on April 21, 2020 at 1:44 p.m. in Council Chambers at Maple Ridge City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor K. Duncan Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef Appointed Staff A. Horsman, Chief Administrative Officer D. Boag, General Manager Parks, Recreation & Culture C. Carter, General Manager Planning & Development Services C. Crabtree, Acting General Manager Corporate Services D. Pollock, General Manager Engineering Services S. Nichols, Deputy Corporate Officer T. Thompson, Chief Financial Officer Other Staff as Required W. Cooper, Planner 1, Development & Environmental Services C. Goddard, Director of Planning M. McMullen, Manager of Development & Environmental Services C. Neufeld, Acting Manager of Parks Services Note: These Minutes are posted on the City website at mapleridge.ca/AgendaCenter/ Video of the meeting is posted at media.mapleridge.ca/Mediasite/Showcase Note: Due to the COVID-19 pandemic, Council members and the General Manager of Planning & Development Services participated electronically. Note: Due to technical difficulties, Councillor Duncan was not in attendance at the start of the meeting. 1. CALL TO ORDER 2. ADOPTION AND RECEIPT OF MINUTES 2.1 Minutes of the Committee of the Whole Meeting of April 7, 2020 It was moved and seconded That the minutes of the April 7, 2020 Committee of the Whole Meeting be adopted. CARRIED 3. DELEGATIONS/STAFF PRESENTATIONS – Nil Committee of the Whole Minutes April 21, 2020 Page 2 of 5 4. PUBLIC WORKS AND DEVELOPMENT SERVICES 1101 2020-010-RZ, 12386 Dawson Place and 12397 Laity Street, RS-1 to R-1 and RS-1b Staff report dated April 21, 2020 recommending that Maple Ridge Zone Amending Bylaw No. 7617-2020 to rezone from RS-1 (One Family Urban Residential) to R-1 (Residential District) and RS-1b (One Family Urban [Medium Density] Residential) to permit a future subdivision of approximately nine single family lots be given first reading and that the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879-1999, along with information required for a Subdivision application. The Manager of Development and Environmental Services, provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated April 21, 2020 titled “First Reading, Zone Amending Bylaw No. 7617-2020” be forwarded to the Council Meeting of April 28, 2020. CARRIED Note: Councillor Robson left the meeting for discussion of Items 1102 and 1103 at 1:54 p.m. He declared a conflict of interest in that he has an interest in adjoining property. 1102 2015-318-DP/DVP, 11650 224 Street Staff report dated April 21, 2020 recommending that the Corporate Officer be authorized to sign and seal 2015-318-DVP to provide property line and building height variances and that the Corporate Officer be authorized to sign and seal 2015-318-DP to permit construction of a six-storey residential apartment building. The Planner provided a summary presentation and staff answered Council questions. Note: Councillor Duncan joined the meeting at 1:56 p.m. during the staff presentation. It was moved and seconded That the staff report dated April 21, 2020 titled “Development Permit and Development Variance Permit, 11650 224 Street” be forwarded to the Council Meeting of April 28, 2020. CARRIED Committee of the Whole Minutes April 21, 2020 Page 3 of 5 1103 2017-572-DP/DVP, 11703 Fraser Street Staff report dated April 21, 2020 recommending that the Corporate Officer be authorized to sign and seal 2017-572-DVP to provide property line, building height and retaining wall height variances and that the Corporate Officer be authorized to sign and seal 2017-572-DP to permit construction of a five-storey residential apartment building. The Planner provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated April 21, 2020 titled “Development Variance Permit and Development Permit, 11703 Fraser Street” be forwarded to the Council Meeting of April 28, 2020. CARRIED Note: Councillor Robson returned to the meeting at 2:18 p.m. 5. CORPORATE SERVICES – Nil 6. PARKS, RECREATION & CULTURE 1151 Albion Community Centre Project and Grant Funding Update Staff report dated April 21, 2020 recommending that detailed pricing for the construction of Phase Two of the Albion Community Centre be obtained for final consideration. The Director Parks and Facilities, provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated April 21, 2020 titled “Albion Community Centre Project and Grant Funding Update” be forwarded to the Council Meeting of April 28, 2020. CARRIED Committee of the Whole Minutes April 21, 2020 Page 4 of 5 1152 Thomas Haney Secondary School Tennis Courts Renovation - Construction Agreement Staff report dated April 21, 2020 recommending that the draft Construction Agreement for Thomas Haney Secondary School Tennis Courts be approved in principle and that the Corporate Officer be authorized to execute the finalized agreement. Note: Councillor Meadus and Mayor Morden left the meeting at 2:20 p.m. Mayor Morden did not return to the meeting, Note: Councillor Duncan left the meeting at 2:21 p.m. for discussion of Items 1152 and 1153. She declared a conflict of interest as she lives adjacent to the project. The Acting Manager of Parks Services, spoke to the staff report and responded to questions from Council. It was moved and seconded That the staff report dated April 21, 2020 titled “Thomas Haney Secondary School Tennis Courts Renovation – Construction Agreement” be forwarded to the Council Meeting of April 28, 2020. CARRIED 1153 Thomas Haney Tennis Court Surface Restoration - Award of Contract Staff report dated April 21, 2020 recommending that Contract ITT-PL20-12: Tennis Court Surface Restoration at Thomas Haney Secondary School be awarded to Action Holdings T/A Custom Blacktop Co., that a contingency be authorized and that the Corporate Officer be authorized to execute the contract. The Acting Manager of Parks Planning, spoke to the staff report and responded to Council questions. It was moved and seconded That the staff report dated April 21, 2020 titled “Thomas Haney Tennis Courts Restoration – Award of Contract” be forwarded to the Council Meeting of April 28, 2020. CARRIED Note: Councillor Duncan returned to the meeting at 2:43 p.m. Committee of the Whole Minutes April 21, 2020 Page 5 of 5 1154 Southwest Haney Park: Neighbourhood Park Construction - Award of Contract Staff report dated April 21, 2020 recommending that Contract ITT-PL20-09: SW Haney Park: Neighbourhood Park Construction be awarded to Cedar Crest Lands (BC) Ltd. that a contingency be authorized, that the next Financial Plan be amended to include remaining site remediation costs, and that the Corporate Officer be authorized to execute the contract. The Acting Manager of Parks Planning, provided a summary presentation and staff answered Council questions. Note: Councillor Meadus returned to the meeting at 2:46 p.m. It was moved and seconded That the staff report dated April 21, 2020 titled “Southwest Haney Park: Neighbourhood Park Construction – Award of Contract” be forwarded to the Council Meeting of April 28, 2020. CARRIED 7. ADMINISTRATION (including Fire and Police) – Nil 8. OTHER COMMITTEE ISSUES – Nil 9. ADJOURNMENT – 3:00 p.m. ___________________________________ J. Dueck, Chair Presiding Member of the Committee