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2020-06-16 Committee of the Whole Agenda and Reports.pdf
City of Maple Ridge COMMITTEE OF THE WHOLE AGENDA June 16, 2020 1:30 p.m. Virtual Online Meeting Committee of the Whole is the initial venue for review of issues. No voting takes place on bylaws or resolutions. A decision is made to send an item to Council for debate and vote or to send an item back to staff for more information or clarification before proceeding to Council. The meeting is live streamed and recorded by the City of Maple Ridge. Chair: Acting Mayor 1. CALL TO ORDER 2. ADOPTION AND RECEIPT OF MINUTES 2.1 Minutes of the Committee of the Whole Meeting of June 2, 2020 3. DELEGATIONS/ STAFF PRESENTATIONS (10 minutes each) 4. PLANNING AND DEVELOPMENT SERVICES Note: • Owners and/or Agents of development applications on this agenda may be permitted to speak to their item with a time limit of 10 minutes. • The following items have been numbered to correspond with the Council Agenda where further debate and voting will take place, upon Council decision to forward them to that venue. 1101 2020-062-RZ, 22347 117 Avenue and 22349 North Avenue Staff report dated June 16, 2020 recommending that Maple Ridge Zone Amending Bylaw No. 7649-2020 to rezone from RT-1 (Two Family Urban Residential) and RM-3 (High Density Apartment Residential) to C-3 (Town Centre Commercial} to permit development of a mixed-use commercial residential project be given first reading and that the applicant provide further information as described on Schedules C, D and E of the Development Procedures Bylaw No. 5879-1999, along with the additional required information. Committee of the Whole Agenda June 16, 2020 Page 2 of 3 1102 2019-310-RZ, 11232 Dartford Street, C-4 to H-1 Staff report dated June 16, 2020 recommending that Maple Ridge Zone Amending Bylaw No. 7603-2019 to rezone from C-4 (Neighbourhood Public House Commercial) to H-1 (Heritage Commercial) to allow a licensee retail store to operate as an independent principle use and discontinue use as a neighbourhood pub be given second reading and be forwarded to Public Hearing. 5. ENGINEERING SERVICES 1131 Award of Contract ITT-EN20-18: 225 Street Sanitary Pump Station Upgrades Staff report dated June 16, 2020 recommending that Contract ITT-EN20-18, 225 Street Sanitary Pump Station Upgrades be awarded to Drake Excavating (2016) Ltd., that the existing Associated Engineering (B.C.) Ltd. contract for Engineering Design Services for South Slope Forcemain Upsizing and Pump Station Modifications be extended, that a project contingency be approved to address potential variations in field conditions, and that the Corporate Officer be authorized to execute the contract. 6. CORPORATE SERVICES 1151 Quarter 1, 2020 Financial Update Staff report dated June 16, 2020 providing a financial update for the first quarter of 2020, focusing on the operating results for the City and providing information regarding certain development related reserves. 7. PARKS, RECREATION & CULTURE 8. ADMINISTRATION 9. ADJOURNMENT Committee of the Whole Agenda June 16, 2020 Page 3of 3 10. COMMUNITY FORUM COMMUNllY FORUM The Community Forum provides the public with an opportunity to speak with Council on items that are of concern to them, with the exception of Public Hearing bylaws that have not yet reached conclusion. During the COVID-19 health emergency it is important to ensure that our democratic processes continue to function and that the work of the City remains transparent for all citizens. We are doing business a bit differently during this time. City Hall is closed to the public. Council members are attending remotely and only necessary staff are present in person to administer meetings. Balancing the health and safety of citizens and our democratic processes is first and foremost in our approach during this health emergency. Using Zoom, input from the public during Community Forum is being facilitated via email to clerks@mapleridge.ca and/or via the raised hand function through the Zoom meeting. For virtual public participation during Community Forum please register in advance by at clicking on the date of the meeting at https://www.mapleridge.ca/640/Council-Meetings. For detailed information on how to register for the meeting of interest, please refer to https://www.mapleridge.ca/DocumentCenter/View/24663/Launch-Virtual-Meeting If you have a question or comment that you would normally ask as part of Community Forum, you can email clerks@mapleridge.ca before 1:00 p.m. on the day of the meeting and your questions or comments will be shared with Council. If you miss this deadline staff will respond to you in writing as soon as possible. As noted, during the COVID-19 health emergency, we will be using new virtual tools to ensure that citizens' voices are being heard as part of our meetings. We thank citizens for their support as we try innovative approaches to keep us all connected even as we separate to stop the spread of COVID-19. For more information contact: Clerk's Department at 604-463-5221 or clerks@mapleridge.ca Mayor and Council at mayorcouncilandcaol@mapleridge.ca APPROVED BY: DATE: CHECKED BY: CHECKED BY: DATE: DATE: l, _ --;-_ r -,.-" ,: ,: ' ,_ ' -r . I City of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES June 2, 2020 The Minutes of the Committee of the Whole Meeting held on June 2, 2020 at 1:30 p.m. in the Council Chambers of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor K. Duncan Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef Appointed Staff A. Horsman, Chief Administrative Officer D. Boag, General Manager Parks, Recreation & Culture C. Carter, General Manager Planning & Development Services C. Crabtree, Acting General Manager Corporate Services D. Pollock, General Manager Engineering Services S. Nichols, Deputy Corporate Officer T. Thompson, Chief Financial Officer Other Staff as Required M. Baski, Planner, Development & Environmental Services C. Goddard, Director of Planning R. MacNair, Senior Advisor, Bylaw and Licensing Services M. McMullen, Manager, Development & Environmental Services M. Orsetti, Director of Bylaw and Licensing Services Note: These Minutes are posted on the City website at mapleridge.ca/AgendaCenter/ Video of the meeting is posted at media.mapleridge.ca/Mediasite/Showcase Note: Due to the COVID-19 pandemic, Council members participated electronically. The Mayor chaired the meeting from Council Chambers 1. CALL TO ORDER 2. ADOPTION AND RECEIPT OF MINUTES 2.1 Minutes of the Committee of the Whole Meeting of May 19, 2020 It was moved and seconded That the minutes of the May 19, 2020 Committee of the Whole Meeting be adopted. CARRIED 3. DELEGATIONS/STAFF PRESENTATIONS -Nil 2.1 ' ' ,-i- Committee of the Whole Minutes June 2, 2020 Page 2 of 3 4. PUBLIC WORKS AND DEVELOPMENT SERVICES 1101 2019-188-AL, 25975 116 Avenue, Non-Farm Use Application; Non Adhering Residential Use Application Staff report dated June 2, 2020 recommending that Application 2019-188-AL to allow fill onto the property for driveway access to proposed agricultural buildings and to allow retention of an existing single family dwelling for accessory farm help be forwarded to the Agricultural Land Commission. The Planner provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated June 2, 2020 titled "Non-Farm Use Application, Non-Adhering Residential Use Application, 25975 116 Avenue" be forwarded to the June 9, 2020 Council Meeting. CARRIED 1102 2019-309-RZ, 22580 Hinch Crescent, RS-1 to R-2 Staff report dated June 2, 2020 recommending that Maple Ridge Zone Amending Bylaw No. 7589-2019 to rezone from RS-1 (One Family Urban Residential) to R-2 (Urban Residential District) to permit a future subdivision of two lots be given first reading and that the applicant provide further information as described on Schedules A and B of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. The Manager of Development and Environmental Services provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated May 19, 2020 titled "First Reading, Zone Amending Bylaw No. 7589-2019, 22580 Hinch Crescent" be forwarded to the June 9, 2020 Council Meeting. CARRIED Committee of the Whole Minutes June 2, 2020 Page 3 of 3 1103 Proposed New Cannabis Retail Store at 11696 224 Street Staff report dated June 2, 2020 providing the options of approving or denying an application for a non-medical cannabis retail store by Green Dreamz Garage Inc. located at 11696 224 Street. The Director of Bylaw and Licensing Services and the Senior Advisor, Bylaw and Licensing Services spoke to the staff report and staff answered Council questions. The applicant, D. Vaschi, responded to questions from Council. It was moved and seconded That the staff report dated June 2, 2020 titled "Proposed New Cannabis Retail Store at 11696 224 Street" be forwarded to the Council Meeting of June 9, 2020. CARRIED 5. ENGINEERING SERVICESB -Nil 6. CORPORATE SERVICES-Nil 7. PARKS, RECREATION & CULTURE -Nil 8. ADMINISTRATION -Nil 9. ADJOURNMENT -2:31 p.m. M. Morden, Chair Presiding Member of the Committee MAPLE RIDGE ----------British Columbia mapleridge.ca City of Maple Ridge TO: FROM: SUBJECT: His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer First Reading Zone Amending Bylaw No. 7649-2020; 2234 7 117 Avenue and 22349 North Avenue EXECUTIVE SUMMARY: MEETING DATE: June 16, 2020 FILE NO: 2020-062-RZ MEETING: C o W An application has been received to rezone the subject properties located at 2234 7 117 Avenue from RT-1 (Two Family Urban Residential) and 22349 North Avenue from RM-3 (High Density Apartment Residential) both to C-3 (Town Centre Commercial). This will allow the two subject properties to be consolidated with the vacant, unaddressed lot immediately to the west, already zoned C-3 (Town Centre Commercial), for the development of the subject proposed mixed-use commercial residential project. All three are proposed to be redesignated from Low-Rise Apartment to Town Centre Commercial to faciliate the rezoning for the overall project. This project will consist of approximately 768 square meters (8,268 square feet) of ground-level retail or office storefront along North Avenue and approximately 68 apartment units within a proposed six (6) storey structure. All required commercial and residential parking will be underground or concealed. To proceed further with this application, additional information is required to support the rezoning of the two subject properties with detailed plans for the development proposal of the overall three-lot site as outlined in this report. Pursuant to Council policy, this application is subject to the Community Amenity Contribution Program at a rate of ($3,100.00 per apartment dwelling unit), for an estimated amount of $210,800.00. RECOMMENDATIONS: 1. That Zone Amending Bylaw No. 7649-2020 be given first reading; and 2. That the applicant provide further information as described on Schedules C, D and E of the Development Procedures Bylaw No. 5879-1999, along with the additional information required in this report dated June 16, 2020. DISCUSSION: a) Background Context: Applicant: Legal Description: 2020-062-RZ Falcon Homes Lot 48 Except: Part Dedicated Road on Plan BCP 14057 Block 5 District Lot 398 Group 1 NWD Plan 155; and Lot 49 Except: 1101 Page 1 of 6 OCP: Existing: Proposed: Zoning: Existing: Proposed: Surrounding Uses: North: Use: Zone: Designation: South: Use: Zone: Designation: East: Use: Zone: Designation: West: Use: Zone: Designation: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing requirement: b) Site Characteristics: Part Dedicated Road on Plan BCP 14057 Block 5 District Lot 398 Group 1 NWD Plan 155 APTL (Low-Rise Apartment) TCOMM (Town Centre Commercial) RM-3 (High Density Apartment Residential) and RT-1 (Two Family Urban Residential) C-3 (Town Centre Commercial) Commercial C-3 (Town Centre Commercial) Town Centre Commercial Mixed Use Commercial/Residential and Residential C-3 (Town Centre Commercial) and RS-1 (One Family Urban Residential) Port Haney Multi-Family, Commercial and Mixed-Use Vacant -recently rezoned for mixed-use building (2017-078-RZ) C-3 (Town Centre Commercial) Town Centre Commercial Institutional and Commercial C-3 (Town Centre Commercial) Low-Rise Apartment Residential and Vacant Mixed use Commercial/Residential 1,436 sq. m. (15,457 sq. ft.) (Including Total of 3 Lots) 117 Avenue Urban Standard The subject site slopes very gently from north to south with a small cluster of deciduous trees along the southern lot line on 117 Avenue. The site fronts North Avenue to the north and 117 Avenue to the south. There is a boarded-up house and an informal gravel parking area on the two lots proposed to be rezoned. The third on the western part of the site is currently zoned C-3 (Town Centre Commercial). It has two clusters of more mature trees and provides graveled parking (which is a permitted use in the C-3 Zone) for several cars. According to the developer,' this is informal parking, which is not required for the land owner's business on Lougheed Highway or for other surrounding uses on North or 117 Avenues. c) Project Description: The two lots subject to rezoning (see Appendices A and B), are part of a three lot site proposed to be developed with a mixed-use building containing approximately 768 square meters (8,268 square feet) of retail or office space on the ground floor with approximately 68 apartment units above in a building totalling six (6) storeys (See Appendix D). The main pedestrian entry will be from North Avenue, with a secondary staircase from 117 Avenue. Vehicle entry will be from 117 Avenue into a two-level of underground parking structure. 2020-062-RZ Page 2 of 6 The unit mix being proposed is: • Bachelor Units 8 (11.8%) • One Bedroom Units 16 (23.5%) • One Bedroom plus Den 40 (58.8%) • Two Bedroom Units 4 (5.9%) This provides a good mix of unit types and sizes. Although setting aside some units for aging in place has not occurred, the owner's preferred focus has been to arrive at the proposed mix to be an asset to the community as well as addressing family housing needs in the area. The portion of the development along 117 Avenue, consisting of structured parking, will be designed to incorporate design features similar to the design of the project's storefront fagade along North Avenue. The building elevations along North Avenue and 117 Avenue are shown in Appendix E. The pedestrian environment along 117 Avenue will be considered, in detail, as part of a future Development Permit to ensure a safe and attractive interface with the street. Building design details will be examined at the DP stage and will include additional building design elements, landscaping, lighting and public-art inspired screening / grating for the openings to the exposed underground parking area along the public realm. The northern portion of the parking structure is fully contained underground and concealed by the mixed use commercial and residential building above it. A portion of the parking structure roof south of the building and toward 117 Avenue will be a landscaped passive and recreational space for residents. In addition to building access from North Avenue, there will be resident-only pedestrian access from grade along 117 Avenue. It will consist of an attractive design to further enhance the public realm and provide convenient and safe access for residents wishing to access this space from 117 Avenue. At this time, the current application has been assessed to determine its compliance with the Official Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and further reports will be required prior to second reading. Such an assessment may impact the proposed building floor area or number of dwelling units. d) Planning Analysis: Official Community Plan: The development site is located within the Town Centre Area Plan and is currently designated Low-Rise Apartment. All three lots within the site are proposed to be re-designated to Town Centre Commercial to accommodate the proposal and the zoning. This project will achieve a number of Town Centre Plan policies including: • Policy 3-1 An increase in residential and commercial density is encouraged in the Town Centre, particularly within the Central Business District. Land use should include a mix of housing types catering to various demographics ... The ground level office or retail space will add to the commercial floor space within the Central Business District and will provide an appropriate mix of housing, with the intension of 2020-062-RZ Page 3 of 6 delivering a product suitable for families. The project's uses and the density will bolster this Town Centre Area policy. • Policy 3-10 Land assembly or lot configuration in conjunction with development ... should meet conditions (that) ... remaining land parcels are left in a configuration and lot area which are suitable for future development... The lot to the east of the site has been rezoned to allow for an independent project and the lands to the west may be consolidated for a developable site in the future. This project effectively fits in and does not adversely impact future land assembly for development encouraged by this policy. • Policy 3-15 Concealed parking structures are encouraged in all commercial, mixed-uses ... in the Town Centre. Above-grade concealed parking structures should be designed in such a manner that the pedestrian realm, streetscape fac;ade ... is not impaired. The exposed parking structure along 117 Avenue will be designed to be sensitive to the streetscape incorporating appropriate architecture, finishing materials and details, lighting, public-art inspired elements and landscaping, and thus the objective of this policy is achieved. Zoning Bylaw: The current application proposes to rezone two of the subject properties, located at 2234 7 117 Avenue from RT-1 (Two Family Urban Residential) and 22349 North Avenue from RM-3 (High Density Apartment Residential) both to C-3 (Town Centre Commercial). This will allow these two subject properties to be consolidated with the third vacant lot immediately to the west, already zoned C-3 (Town Centre Commercial), for the development of the subject proposed mixed-use commercial residential project. A preliminary review indicates variances in the setbacks are being incorporated to sculpt the building to fit the emerging neighbourhood context. In other respects, the project is generally compliant with the proposed C-3 (Town Centre Commercial) zone. Any, variations from the requirements of the proposed zone will require a Development Variance Permit application. Development Permits: Pursuant to Section 8.11 of the OCP, a Town Centre Development Permit (South of Lougheed) application is required for all mixed use commercial multi family residential development located in the Town Centre Area. Advisory Design Panel: A Town Centre Development Permit (South of Lougheed) Development Permit is required and must be reviewed by the Advisory Design Panel prior to Second Reading. 2020-062-RZ Page 4 of 6 Development Information Meeting: A Development Information Meeting is required for this application. Prior to second reading the applicant is required to host a Development Information Meeting in accordance with Council Policy 6.20. e) Interdepartmental Implications: In order to advance the current application, after first reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Fire Department; d) Building Department; . e) School District; f) Utility companies; g) Ministry of Transportation and Infrastructure; and h) Canada Post. The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing and site access requirements have not been undertaken. We anticipate that this evaluation will take place between first and second reading. f) Development Applications: In order for this application to proceed the following information must be provided, as required by Development Procedures Bylaw No. 5879-1999 as amended: 1. A complete Rezoning Application (Schedule C); 2. A Town Centre Development Permit Application (Schedule D); and 3. A Development Variance Permit (Schedule E). Additional information is also required with respect to: incorporating public art-inspired treatment of the parking structure wall and pedestrian staircase design on the 117 Avenue elevation, details about the proposed sustainability measures, and elaboration about any aging in place elements incorporated into dwelling unit design. The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. 2020-062-RZ Page 5 of 6 CONCLUSION: The development proposal is in compliance with the OCP, therefore, it is recommended that Council grant first reading subject to additional information being provided and assessed prior to second reading. "Original signed by Adrian Kopystynski" Prepared by: Adrian Kopystynski, M.Sc., MCIP, RPP, MCAHP Planner "Original signed by Chuck Goddard" Reviewed by: Charles R. Goddard, BA, MA Director of Planning "Original signed by Christine Carter'' Approved by: Christine Carter, M.PL, MCIP, RPP GM Planning & Development Services "Original signed by Al Horsman" Concurrence: Al Horsman Chief Administrative Officer The following appendices are attached hereto: Appendix A -Subject Map Appendix B -Ortho Map Appendix C -Zone Amending Bylaw No. 7649-2020 Appendix D -Proposed Site Plan Appendix E -Elevations 2020-062-RZ Page 6 of 6 ~ -~ ~ "' 11665/11667 N Scale: 1 :2,500 0, ~ 11857 ~ ~ ~ ~ ,... ~ 11841 ~ ~ ~ SELKIRK AVE. c:, ... ij ~ "' 11830 " ~ "' ~ Sl "-c:, -"' ~ ~~ "' ~ "'"' c:, o-~ <o "'"' ~ ~~ ij THIRD LOT TO BE INCLUDED IN DEVELOPMENT ~ 11768 11746 I "' 11740 ____ ;;;;;J ~ ,... "' ~ "' " ~ "' ... ~ 117 AVE. CX) CX) ... ~ ~ ~ "' 11739 11710 ~ "' ST.ANNE AVE. CALLAGHAN AVE. 11867 APPENDIX A "' 11863 ;:! "' ~ <o ~ "' 11855 <o I "' ~ "' ~ ~ 11841 ~ ~ 11841 I ~ "' ~ ~II ~ <o 118.!!..J ~ ~ <o <o ~ c:, "' "' ~ "' 1:5 ~ "' "' 0 ~ ~ <o ~ "' "' ,... "' a; ~ <o "' ~ "' ~ <o "' ~ ~ CALLAGHAN AVE. Legend ---Stream ---Ditch Centreline Indefinite Creek ~ Active Applications (RZ/SD/DPNP) 22347 117 AVENUE, 22349 NORTH AVENUE PID'S 000-660-612, 011-539-534 PLANNING DEPARTMENT --------FILE: 2020-062-RZ DATE: Jun 1, 2020 mapleridge.ca BY:PC Scale: 1 :2,500 APPENDIX B 22347 117 AVENUE & 22349 NORTH AVENUE PID'S: 000-660-612 & 011-539-534 FILE: 2020-062-RZ DATE: May 27, 2020 PLANNING DEPARTMENT BY:PC -, ,-l I CITY OF MAPLE RIDGE BYLAW NO. 7649-2020 APPENDIXC A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7649-2020." 2. Those parcels or tracts of land and premises known and described as: Lot 48 Except: Part Dedicated Road on Plan BCP 14057 Block 5 District Lot 398 Group 1 NWD Plan 155; and Lot 49 Except: Part Dedicated Road on Plan BCP 14057 Block 5 District Lot 398 Group 1 NWD Plan 155 and outlined in heavy black line on Map No. 1841 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to C-3 (Town Centre Commercial). 3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of READ a second time the day of PUBLIC HEARING held the day of READ a third time the day of , 20 , 20 , 20 ,20 APPROVED by the Ministry of Transportation and Infrastructure this day of ,20 ADOPTED, the day of ,20 PRESIDING MEMBER CORPORATE OFFICER ... 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MAPLE RIDGE, BC 1905 DP0.2a ISSUED FOR REZONING & DEVELOPMENT PERMIT \I! n11, II• , I 1,1 ,, \I I \U 1111 )> -0 -0 m z 0 >< m MAPl..:l: RIDGE ¥""""M"-'°""""-~"'-','#-A'-",W,;w"•>>O'-H,Cw"'-<,O;.:,~~ "°"" 8rillffl Col~ mapleridge.ca City of Maple Ridge TO: FROM: SUBJECT: His Worship Mayor,Michael Morden and Members of Council Chief Administrative Officer Second Reading Zone Amending Bylaw No. 7603-2019; 11232 Dartford Street EXECUTIVE SUM MARY: MEETING DATE: FILE NO: MEETING: June 16, 2020 2019-310-RZ cow An application has been received to rezone the subject property, located at 11232 Dartford Street (Appendix A), from C-4 (Neighbourhood Public House Commercial) to H-1 (Heritage Commercial). Currently, the site is licensed for a Neighbourhood Pub and a licensee retail store as an accessory use. The zone being sought would allow the licensee retail store to operate as an independent principle use and the pub would be discontinued as a use. There are no physical changes being proposed to the existing building and associated accessory parking. A development variance permit will be required to permit the building as-built. Council granted first reading to Zone Amending Bylaw No. 7603-2019 on February 11, 2020. This application is in compliance with the Hammond Area Plan. RECOMMENDATIONS: 1) That Zone Amending Bylaw No. 7603-2019 be given second reading, and be forwarded to Public Hearing; 2) That the following terms and conditions be met prior to final reading: i) Registration of a Restrictive Covenant to for future road widening. DISCUSSION: 1) Background Context: Applicant: Sel Engineering Ltd (Lee Her) Legal Description: Parcel 5 District Lot 278 Group 1 NWD Reference Plan 64192 OCP: Existing: Proposed: Zoning: Existing: Proposed: 2019-310-RZ Hammond Village Commercial Hammond Village Commercial C-4 (Neighbourhood Public House Commercial) H-1 (Hertiage Commercial) 1102 Page 1 of 4 Surrounding Uses: North: Use: Zone: Designation: South: Use: Zone: Designation: East: Use: Zone: Designation: West: Use: Zone: Designation: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing requirement: 2) Background: Residential RS-1 (One Family Urban Residential) Hammond Village Commercial Commercial H-1 (Hertiage Commercial) Hammond Village Commercial Residential One Family Urban Residential) Medium Density Multi-Family and Hammond Village Commercial Commercial H-1 (!"1ertiage Commercial) Hammond Village Commercial Commercial Commercial 0.12 HA. (0.3 acres) Dartford Street Urban Standard The subject site (Appendix A and B) is a fully developed flat parcel of land, with a commercial building in the northern end of the site and the associated accessory parking for the business in the southern half of the lot. There is a hedge partially along the southern and eastern edges of the parking are,a, buffering of garbage bin storage area to the residential lot to the east. There is a tree that straddles the lot line in the southeast corner of the parking lot. When first presented to Committee of the Whole on January 28, 2020, a decision on the application was deferred to the February 11, 2020 Council meeting with the request for staff to contact the applicant and to report back on the termination of the pub operation. Staff confirmed with the applicant their decision had already been made to close the pub and operate only the Licensee Retail Store as a business decision. Council granted first reading on February 11, 2020. 3) Project Description: The proposal is to rezone the subject site from C-4 (Neighbourhood Public House Commercial) to H-1 (Heritage Commercial), to permit the existing licensee retail store in the building as a principal use. There are no physical changes being proposed to the existing building and associated accessory parking (Appendix D, E and F). Therefore, no development permit for form and character is required as part of this application. A development variance permit will be required to permit the building as built. 4) PlanningAnalysis: i) Official Community Plan: The development site is located within the Hammond Village Area Plan and is currently designated Hammond Village Commercial. The proposed rezoning from C-4 (Neighbourhood Public House 2019-310-RZ Page 2 of 4 Commercial) to H-1 (Heritage Commercial) is consistent with the Hammond Village Commercial designation. ii) Zoning Bylaw: The current application proposes to rezone the property located at 11232 Dartford Street (see Appendix C) from C-4 (Neighbourhood Public House Commercial) to H-1 (Hertiage Commercial) to permit the existing licensee retail store in the building as a principal use. A development variance permit will be required to permit the building as built. iii) Off-Street Parking And Loading Bylaw: There are 17 parking spaces which meet the bylaw requirements based on the plans provided by the applicant's architect. iv) Proposed Variances: A Development Variance Permit application has been received for this project and involves variances to accommodate the existing siting of the building. The following relaxations to Section 713 Heritage Commercial: H-1, 7) Sitting a) commercial use of the Maple Ridge Zoning Bylaw No. 3510 -1985 are necessary to accommodate the building as built: • Rear lot line setback is to be reduced from 6.0 metres to approximately 0.78 metres. The requested setback variances will be the subject of a future Council report. v) Development Permits: The subject property is subject to Section 8.13 of the OCP, which is the Hammond Development Permit Area application for all Low Density Multi-family, Medium Density Multi-family, Infill General Employment and Hammond Village Commercial located in the Hammond Area. As described earlier, no development permit for form and character is required as part of this rezoning application. vi) Advisory Design Panel: A submission to the ADP was not required because there will be no change to the building and thus a form and character development permit is not associated with this rezoning application. vii) Development Information Meeting: A Development Information Meeting was not required for this application under Council Policy 6.20. 5) Interdepartmental Implications: i) Engineering Department: Should the existing building be demolished and replaced in the future, 1.0 metre of road widening will be required along Dartford Street. A restrictive covenant preventing the future construction of a new building or for parking area within this 1.0 metre wide strip of land is proposed to be registered on title. 2019-310-RZ Page 3 of 4 ii) License. Permits and Bylaws Department: Building advised a building permit would be required to alter the exterior appearance of the building and to reconfigure the interior of the building. The signage would need to comply with City requirements. iii) Fire Department: If no changes are taking place to the structure the Fire Department would have no issues with this project moving forward based on its use prior to this rezoning. CONCLUSION: It is recommended that that second reading be given to Zone Amending Bylaw No. 7603-2019, and that application 2017-310-RZ be forwarded to Public Hearing. "Original signed by Adrian Kopystynski" Prepared by: Adrian Kopystynski, M.Sc., MCIP, RPP, MCAHP Planner "Original signed by Chuck Goddard" Reviewed by: Charles R. Goddard, BA, MA Director of Planning "Original signed by Christine Carter" Approved by: Christine Carter, M.PL, MCIP, RPP GM Planning & Development Services "Original signed by Al Horsman" Concurrence: Al Horsman Chief Administrative Officer The following appendices are attached hereto: Appendix A -Subject Map Appendix B -Ortho Map Appendix C -Zone Amending Bylaw No. 7603-2019 Appendix D -Site Plan Appendix E -Landscape Plan Appendix F -Building Plans and Elevation 2019-310-RZ Page 4 of 4 N 11289 C") ..... 0:, 0) "'"' 00 "'"' Scale: 1 :2,000 I-' (/) <c 0 "' 11312 <c c:, <c c:, "' 11278 11266 0 "' "' ..... <c c:, "' ~ <c c:, "' <c c:, "' ..... C") "' C") <c <c c:, c:, "' "' 113AVE. " "' <c c:, "' C") ..... "' &l <c c:, 12 "' BATTLE AVE. ~ 11230 N Legend -stream ~ ~ --· Ditch Centreline -Edge of River - -Indefinite Creek -River 11329 11311 11295 11277 11273 I 11261 1243/5 -Major Rivers & Lakes APPENDIX A 0 0 "' 11339 "' I-' (/) ,.._ 11334 11329 0 N 11310 11315 "' ~ C") <c <c <c "' c:, c:, <c "' "' ~ 11312 11304 11296 0:, "' <c "' <c ,.._ <c <c <c c:, c:, c:, 11291/93 "' "' "' 11288 C") 0) ~ ~ 11280 c:, c:, "' "' 11281 113AVE. 11267 11272 c:, "' "' "' ~ ~ ~ ,!. c:, c:, c:, c:, "' "' "' "' 11253 11264 ~UBJECT PROPERTY I / 11260 / 11240 ,/ -11232 ..... <c <c ~1208 c:, "' 11239 11246 11235 i IC) "' <c ~ --. 11232 DARTFORD STREET PIO: 000-566-098 FILE: 2019-310-RZ DATE: Aug 29, 2019 PLANNING DEPARTMENT BY:PC I~ ..... ,!. c:, "' k 1-f-L 1--~- Scale: 1 :2,000 APPENDIX B 11232 DARTFORD STREET PIO: 000-566-098 PLANNING DEPARTMENT --~~:ii;; ... =:_ ••• FILE: 2019-310-RZ DATE: Aug 29, 2019 mapleridge.ca BY:PC CITY OF MAPLE RIDGE BYLAW NO. 7603-2019 APPENDIXC A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7603-2019." 2. That parcel of land and premises known and described as: Parcel 5 District Lot 278 Group 1 New Wetsminster District Reference Plan 64192 and outlined in heavy black line on Map No. 1820 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to H-1 (Hertiage Commercial). 3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 11th day of February, 2020. READ a second time the PUBLIC HEARING held the READ a third time the ADOPTED, the day of PRESIDING MEMBER day of day of day of , 20 , 20 ,20 , 20 CORPORATE OFFICER 728 727 ,. "' 11289 0:, "' a "' P 180 751 754 755 654 752 753 756 724 723 "' ,-.. <o a "' <o <o a <o <o a a "' "' 758 759 P1 1043 ~ 11278 I{) 'Sj-1042 c.. 11266 720 719 716 ,-.. O') "' O') <o <o a a "' "' 113 AVE. ll) -..,. l'°N 1/2 * "' 1°863 & 766 <o a w 11295 "' 762 S 1/2 !4 763 & 766 11277 N 1/2 764 & 765 761 11273 O') ,..s 1~n 1/2 "' ~764 765 (Q a ~ 11261 "' P044 BATTLE AVE. W 88025 , f-C Cf) <D a N I{) F=ee=----1 I 0 RW 71976 ~ ::,:: {/) RW52217 , RW 65007 P 114 Rem;; 715 712 711 1123 I'-* "' "' RerrCi;"' <o ,-... <o <o 11122 c..~ a a "' "' "' *PP044 RW 51276 0:, 0:, (Q P 3034A "' (Q ,-... <o (Q (Q A t,-.: a a a 11291/93 "' "' "' Cl) 767 770 771 S 1/2 Cl 774 & 775 0:: 0 11281 LL I-~ggi&~~8 0:: 1113 c§ ~ 11267 11272 ('I) < ,_ 'Sj-1114 co SK 1840 'Sj-11253 11258 B c.. 112§130' Ti 8 111511249 S 1/2 786 & 787 11240P114 D P 64192 D D 5 -* i 11232 IA/24 B,... P 12 10! 11208 "' *PP044 P 52216 RW 52217 EPP 35547 BCF 1 O') ,-... <o C N 11239 2 7202 3 11235 P 11 ~ Rem 781 780 "' 0:, (Q a "' I RW 71974 :g ~PP 3 548~ ~~ ~ "'8::1 1 -~ -Ur ----\__ RW 60222 MAPLE RIDGE ZONE AMENDING 7603-2019 1820 ll) a.. f-C Cf) ,-... a N Bylaw No. Map No. From: C-4 (Neighbourhood Public House Commercial) To: H-1 (Heritage Commercial) MAPLE RIDGE British Columbia c.. 2 p 3319 11312 11304 1 2 Cl) 954 11296 'Sj-3 Cl) 5 6 7 11288 c.. O') 0) ,-... 4 O') R ;:!: ,-... 11280 a C C "' "' "' 113 AVE. a "' 0:, 0:, A ~ B O') O') ..,. ,-... ,-... ,-... C a a a "' N "' "' LMP 1131 11264 5 6 7 P 11457 11260 2 p 145 11246 1 179 'Sj-"' 'r co 11236 'Sj-0 <O ('I) N Rem 1 a.. 180 c.. w 11230 Rem 1 11226 co P 908 6 N SCALE 1:2,000 11 I I I j-'1" f I j j ,/ i I EXIST. ONE STOREY BLDG. BLDG. FOOT PRINT: 5~00.00 SF. (541.81 SM) B;i/aiog ( i VARIANCE sq s.q I • j . . I . ·1 . 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AREA ~.!3/-40•"T.62l&STAl.L) OFFICE, I FER "'40 eM. OF GROe& FL.R. Ali£A ~.53/'°"' • 0.6 (1 &TAU.) TOTAL• TOTAL OFF &TFi!:l=ET LOADINC:s i.£CtJIRED • I Jq,,c,,{(l!}TALLBJ • 10-¥ CU STALL@) • 12 &TANDARD &TAU.& • .C. SHALL. CARS ·= PROVIDED • I CfF DARTFORD &TI-£ET REVISIONS: ASEL ~~ Engineering 0~ Limited 'V' C11ns11UingEnginN:rs "14n,!IC(l3&T.JOl+l!l&TREET f"ORTl'10CP'i',?ICV3H'C4 'Tl:I.EF'HON!:,6""4A6~ll, FAC!IHII..E,604'°"'~w, E•MAIJ.,l!El.•~ /CJ~TRl:ICIM:t>. 'll<Ul--'K>Pl!lllot,l..utl!.""°'AT,>J..Ll't'I!&, TMl!l!>«:LU64Yl!-1YCf'~--- ~ll'P'fflP.~""""UIIIIWl1:'Jf"lt<m!N ~l&-11i111U>.~o,ta,.u.u.~ .,,,,,,m.1;,......,...,,._....,,."l.L..,...,..._~ GQNP;r,°"'"QN""°-"=l:T"""'™'&"""'<=!la,.u.u.lOI! -Ol'A'IYY ..... ~liON5f_t>,,_OHO ~GaNPITIOHO-ONne-i::>0!iOT TENANT IMPROVEMENT AT: 11232 DARTFORT STREET MAFl-E RIDGE, 6C SITE PLAN f GENERAL NOTES CMC CMC OHO Cl.3014 02.l!:>.2€ AS 5HC A-- > "'CJ "'CJ n, z 0 x 0 l- et] u::: \- if) 0 u::: 0 ~ u::: <[ 0 • • PLANT SCHEDULE N:BI.G>H'l5lR!\1ml~ le:ie&!!l'W'\.! GNt1'0P11RISX~!Ur·11!,r ~ 5f'IR,l,!AXJN'l::INGA"IT!l' ~..w>atGA,t,tnr T~XH!DIA~I' lf~'Y&l '"" """ """' '""' IOTe, •PL>,NT51Z15 lHTteUSTMZ.~~TOMIIG~STHONIC>,1Alf5Te:itTIOM. GOKJMIR~!l'!!CPB>ldP!R ~~~~=.,.._GOKf,~:::s."'~~~=~~·~ ... ~r:~~:tel ~~TAT~Clf'51.ffl.T. Hll!A()lf5U,IIIGHTOINGLL.tlfL.Ot61Ko\lLNO HC~V.,t,UZT',•5ll511'MIOle,a,rAIHHlfflBC N'f'fUNM..f'AGt'lffll!Lo\lCl!,G.Nl!~TPIIJORTO~N«se6muncM', TOTif!!:f'!Gll'B)~1!Rl,f,l...~!,U!6TT1Vl10H$1CJ..eil! Rf..EG'IR), JUGIHAKNH.11C1f'~!AATSPRIORTOC!!.MR1'l'Oll~TTO!le&TtM'E. !al&nM1Cf6Nll!.!illl.RTTOIIG~ ST~-DEPNnOHClf'GOICITIQe()lfAVAlt.Aell.m'. AU. l"UJIT IIAYDW. IIUST IE PltOVIDO FllOIII CUfflflQ 1M1rAH fat: NUltSOY. NOVIDI! CEJfflf'ICATIOlf UPON llfGUUT. EXISTIN6 LOADIN6 AREA 'Lt RETAIL ENTRY/EXIT EXISTIN6 BUILDIN6 15 ALL SOFT LANDSCAPE AREA NEEDS MIN /5" (450MM) TOPSOI L, TYP. PROPERTY LINE 13 SC I I I 12 s.c s.c I I / / 2 L2 10 / BROPOSED FENCE LE6END PROPERTY LINE ---PROPOSED FENCE - J " "-- "' " #052, MTN ASH Ml.IL Tl -/4,/3,/2CM (SHARED) #OS/, DOU6LAS--FIR bOCM, CRZ=I0.8M \ \ \ \ \ I I I I I ,.,.,.,.,,, ~-·""'.____....,I, .... _,.,f/1/MJi-...._ .... _tlOIN --·-"'-ll"IIM> __ ,..,...._ M2 LANDSCAPE ARCHITECTURE #220-26 Lome Mews New Westminster, British Columbia V3M3L7 Te l: 604.553.0044 Fax: 604.553.0045 Email: office@ m2la.com TENANT IMPROVEMENT 11232 DARrFOID ST1f MAFf.E~B( LANDSCAPE PLAN ,~·-,...,. L· DESIGN:~ M21.A,IIOJ(CJHUMBEll: )> '"C '"C m z 0 X m D EXISTING SOUTH ELEVATION SCALE, V4' • 1'-©' EX 15T lt-.~ NORH-1 ELEVATION &CALE: 1/4' • 1'·0 ' DD DD DD EXIST. BLD6. WIDTH (VARIANCE 1 )> EX15JltJ4 5QYTH ELEVATICN REVISIONS: '2'11.XleS&T • .JelMe&TREET =.:i 1!-HAJL, m •m.ot..cot1 TENANT l1PROV81ENT AT I 11231 DARTFORT STREET MAPLE RIDGE, ec EXISTING ELEVATIONS CMC CMC 5"5 C13014 AS SHOUN A-3 ~ -0 l"T1 z 0 x "Tl PROPOSED 50UTf.! ELEVATION SCALE : l/4' • l'-!Z)' PROPOSED 11EST ELEVAT ION SCALE : 114', l'·e>' PEOPOSED NO RTf.! ELEVATION /REMAINS Tf.!E SAME AS EX IST ING! SCALE, 1/4' , 1'·0' .~ ',-, ';"T ., .. I 1'1 1''; I ' I .. e• MARDIE LAF StDINC. EX ISTING CONC. SLOCK WALL TO R..~IN t.S FER EX ISTIN6 4 RE-PAINT 50!.!D CEDAR UJ:::lOD F:NCltt:; e,• MARCIE LAF SID ING 115.11' [35.10ml EXIST. SLOO. WIDTH ___ ,_ ,;-- _., JA.'1ES MARD IE e· Co!orPlut-l-lZJ0 I-IAROIE 6ASE eulLDft,,tj PLAt-1( Afi!TIC I.I.MITE C:DAR MILL LAP SIDING EXTERIOR LIGHTN:j A.~ BUILDING PAINT cot.OJR EXTERIOR IIJ.IITE WASH VINTA6E eRtCK vENEER 6ASE FASCI A AND OOORAUNDOJJ TRIM COLC\JR REVISIONS: ASEL ~~ Engineering 0~ Limited .,,,.. C1m~ultin~ Eni;inn:rs 0:C11,SC,C,l&T.~&Tli!EET ~l'IOOl)Y.&CVllollC( ==~;:: ~-l'WLa &a.•mDIGCOH PROPOSED ELEVATIONS CMC CMC C\3014 A5 5HOUN A-4 TO: FROM: His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer CITY OF MAPLE RIDGE MEETING DATE: June 16, 2020 FILE NO: 11-5255-50-096 MEETING: CoW SUBJECT: Award of Contract ITT-EN20-18: 225 Street Sanitary Pump Station Upgrades EXECUTIVE SUMMARY: The purpose of this report is to obtain Council approval to award the 225 Street Sanitary Pump Station Upgrades contract to Drake Excavating (2016) Ltd., in the amount of $2,802,879.00 excluding taxes. The 225 Street Pump Station and South Slope Forcemain Project is a multi-phased project that includes pump station upgrades and expansion and the installation of a larger forcemain to convey the sewage to the Greater Vancouver Sewerage and Drainage District (GVS&DD) trunk sewer that in turn connects to a wastewater treatment plant that treats the sewage. Phase 1 of the 225 Street Pump Station and South Slope Forcemain Project, the installation of forcemain under the new Haney Bypass to Cliff Avenue east of 221 Street, is nearing construction completion. Phase 2 of the project, the 225 Street Sanitary Pump Station Upgrades, is at construction tender award stage and is the subject of this report. Phase 3, the forcemain from 221 Street along Lougheed Highway to Steeves Street and River Road where it connects to the existing trunk sewer (see attachment), is currently in design. The pump station is located at the intersection of 225 Street and the Haney Bypass. It receives approximately 40% of the City's sewage flows. The Phase 2 work is a major refurbishment of the pump station that was built in 1979 as well as an increase in pumping capacity. The 225 Street Pump Station and South Slope Forcemain have been upsized to accommodate future growth as set out in the Official Community Plan (OCP). The pump station upgrades include the replacement of all four pumps, which were pre-purchased using grant funding. When the project is complete, the flow capacity will be doubled. The current budget for all phases is $13,034,448.00 based on consultant estimates. The current estimate to complete Phase 2 is $4,673,979.00. This includes design and the extension of Associated Engineering Ltd.'s (AE) contract for additional design as well as construction and field services for a total of $258,000.00. The overall consulting fees for the project align with industry standards. A higher than typical 25% contingency has been carried due to the complexity of construction and criticality of the pump station ($700,700.00). The tender pricing is higher than the original budget estimate. Funding of Phase 3 construction will be addressed as part of the annual Financial Plan deliberations. 1131 Doc#2468632 Page 1of 5 RECOMMENDATION: That Contract ITT-EN20-18, 225 Street Sanitary Pump Station Upgrades, be awarded to Drake Excavating (2016} Ltd. in the amount of $2,802,879.00 excluding taxes; and That the existing Associated Engineering (B.C.} Ltd. contract for Engineering Design Services for South Slope Forcemain Upsizing and Pump Station Modifications be extended by $258,000.00 for engineering and field services; and That a project contingency of 25% or $700,700.00 be approved to address potential variations in field conditions; and further That the Corporate Officer be authorized to execute the contract. DISCUSSION: a} Background Context: The 225 Street Sanitary Pump Station, built in 1979, is located at the intersection of 225 Street and the Haney Bypass. It receives approximately 40% of the City's sewage flows, serving the areas east of 222 Street and south of Dewdney Trunk Road, including the entire Downtown and Albion areas. The pump station conveys sewage via the existing South Slope Forcemain west along River Road to Best Street where it discharges into a GVS&DD trunk sewer. The pump station is at a point in its lifecycle where capital renewal is required and, to meet growth demands and the long-term needs of the City, both the pump station and forcemain need to be upgraded to reliably convey increasing sewerage flows. The upgrades will double the capacity of the pump station and forcemain to convey sewage. It is noted that the GVS&DD is also undertaking improvements to the regional sewer system: expanding the Langley Wastewater Treatment Plant and constructing a storage tank to increase sewage handling capacity. This work further improves the system and facilitates further growth in Maple Ridge and the Region. In 2016, the City engaged Stantec Consulting Ltd. to develop a plan and conceptual design for the 225 Street Pump Station and South Slope Forcemain upgrades. The conceptual estimate for construction was $10,906,000.00. Since this estimate, the scope of the project for Phase 1 has grown to include construction of a watermain, construction of a multi-use path and installation of fibre optic cable. These additional items were not contemplated in the original budget estimate. In March of 2017, the City received provincial grant funding in the amount of $998,905.00 that was used to pre-purchase the new pumps. In April 2017, AE was awarded the contract to complete the design of the pump station and forcemain. The construction schedule is divided into three phases: Phase 1 includes forcemain installation from the 225 Street Pump Station to Cliff Avenue east of 221 Street, Phase 2 is the 225 Street Pump Station upgrades, and Phase 3 is the forcemain upgrades on Lougheed Highway east of 221 Street on Cliff Avenue to River Road. Phase 1 works are currently underway and are included in the Ministry of Transportation and Infrastructure's Haney Bypass Improvements project. The pump station upgrades include the replacement and upgrade of four pumps with additional pumping capacity and improved efficiency, upgrades to process mechanical equipment, upgrades to the wet well and dry well, installation of a temporary bypass main Doc#2468632 Page 2 of 5 during process piping replacement and other pertinent appurtenances to complete the upgrades while the pump station is in operation. The upgrades will increase capacity, allowing the station to handle growth as set out in the OCP. An Invitation to Tender for Phase 2 was issued on March 17, 2020 and closed on April 28, 2020. The lowest tender price was submitted by Drake Excavating (2016) Ltd. in the amount of $2,802,879.00, excluding taxes. Design of Phase 3 is expected to be complete in the third quarter of 2020 with construction anticipated in 2021. Tender Evaluation An Invitation to Tender for Phase 2 was issued on March 17, 2020 and closed on April 28, 2020 with nine bids received, listed below from lowest to highest price. 1. Drake Excavating (2016) Ltd. 2. lndustra Construction Corp. 3. Kenaidan Contracting Ltd. 4. Deramore Construction Services Inc. 5. Tybo Constructors Ltd. 6. PCL Constructors Westcoast Inc. 7. Tritech Group Ltd. 8. Kingston Construction Ltd. 9. Hanna Infrastructure Ltd. Tender Price (excluding taxes) $2,802,879.00 $2,854,493.47 $3,097,170.00 $3,177,146.79 $3,189,000.00 $3,258,562.00 $3,519,557.18 $3,738,520.80 $4,882,665.00 The number of bids and the range of prices indicate a competitive environment and a fair market price. There were several bid submissions that contained minor irregularities. The Invitation to Tender document permits the City to waive these irregularities and to accept these bids. A legal opinion was obtained that indicated these irregularities would not impact the award to the low bidder. Procurement has reviewed the tenders and is in agreement with the recommendation. The recommendation is to award to the lowest bidder, Drake Excavating (2016) Ltd., in the amount of $2,802,879.00 excluding taxes. b) Desired Outcome: The upgrades to the existing 225 Street Pump Station will provide the sanitary sewer system the pumping capacity and reliability to meet the demands of the land use within the respective tributary areas in accordance with the City's OCP. c) Strategic Alignment: Council's Strategic Plan provides direction to manage municipal infrastructure under various initiatives such as the Master Sewer Plan and the Development Cost Charge (DCC) Bylaw. The 225 Street Pump Station upgrades will meet the increasing sewer flow and future demand set out in the Master Sewer Plan and OCP. d) Citizen/Customer Implications: The construction duration is estimated at 12 months, commencing promptly after the contract is awarded and expected to be completed by June 2021. The impact to traffic and area residents will be minimal as most of the work is inside the pump station building and compound. There will be a slight disruption to traffic on 225 Street when the driveway access culvert is replaced and re-paved. Sanitary service will not be impacted, since the pump station is to remain in service and operational during construction. Doc#2468632 Page 3 of 5 Notifications will be delivered to area residents informing them of the project. The general public will be informed of the construction project, progress and updates through the City's website and social media sources. e) Interdepartmental Implications: The Engineering Operations Department has provided input during the design stage and will assist and provide support during construction, since the pump station needs to remain in operation throughout construction. f) Business Plan/Financial Implications: The project budget is based on estimates provided by the consultant. The project is largely funded through DCCs and the Sanitary Sewer Reserve Fund. In March 2017, the City received a grant of $998,905.00 from the Province under the Clean Water and Wastewater Fund. Existing Funding Clean Water and Wastewater Fund Grant Development Cost Charges (DCCs) Sanitary Sewer Reserve Fund Other Sources 2021 Funding Total Existing Project Funding (3 Phases) $ 998,905.00 $ 3,350,555.00 $ 6,659,261.00 $ 1,025,727.00 $ 1,000,000.00 $ 13,034,448.00 The construction costs for Phase 1 and 2 are higher than the original consultant budget estimates. There is adequate funding to complete the current phases and funding for Phase 3 will be addressed when a pre-tender estimate is obtained and through the annual Financial Plan deliberations. The Phase 2 budget estimate is as follows: Design Consulting and Field Services Pre-Purchased Pumps Construction Contingency Total $ 310,800.00 $ 258,000.00 $ 601,600.00 $ 2,802,879.00 $ 700,700.00 $ 4,673,979.00 Award of the construction contract for Phase 2 is recommended. Approval to extend AE's contract for additional services completed during design phase and for construction and field service during the construction phase in the amount of $258,000.00 is also required. Rebuilding an operational pump station is a complex undertaking with many unknowns. Because of the higher degree of variation and risk associated with a project of this nature, a higher than typical contingency for Phase 2 is required. This contingency will only be used if necessary. Doc#2468632 Page 4 of 5 CONCLUSIONS: This project is an extensive upgrade of a major trunk and pump station that serves 40% of the city; it also renews this critical piece of infrastructure that is at the end of its service life. The upgrades address capacity, allowing for the future growth of the city. It is recommended that Council approve the award of the contract to Drake Excavating (2016) Ltd. In the amount of $2,802,879.00, that AE's contract be extended by $258,000.00 and a contingency of $700:0zpproved. _/ Sub~Eng.,PMP Acting Manager of Design & Construction /'. Financial ~~BBA,CPA,CGA Concurrence: Chief Financial Officer ncurrence: Al Horsman Attachments: (A) Map Doc#2468632 Chief Administrative Officer Page 5 of 5 ;. r=.=. r-l >-' "'f---~------0 o:; LOUGHEED HWY. 117 AV N A SCALE: N.T.S. in · F orcem in 3 Phase tii 1 ~iL--t-----i i---1-----1-N o:; N LOUGHEED HWY. Proposed Forcemain Existing Forcemain PROPOSED 225 STREET PUMP STATION UPGRADES DA TE: May 2020 Phase 2 225 Street Pump Station Upgrades CITY OF MAPLE RIDGE ENGINEERING DEPARTMENT FILE/DWG No SK0440 TO: FROM: MAPLE RIDGE City of Maple Ridge His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer MEETING DATE: 16-June-2020 FILE NO: MEETING: CoW SUBJECT: Quarter 1, 2020 Financial Update EXECUTIVE SUMMARY: The purpose of this report is to provide a financial update for the first quarter of 2020, focusing on operating results for the City, and to provide information regarding certain development related reserves. While there is great interest in assessing the impact of COVID-19 on the City's financial situation, it is noted that only 2 weeks of the first quarter were impacted by the current health crisis. While operating results to the end of the first quarter are in line with what we would expect to see for the end of March, this is far from a typical year. As such, we continue to monitor the City's revenues and expenses to assess the impact of COVID-19 on our operations and will provide additional information following the end of the 2nct quarter. The City relies on certain revenues collected as part of the development process to support the provision of infrastructure and other amenities. In particular, Development Cost Charges, Albion Amenity Charges and Community Amenity Charges are key funding sources in the City's capital program. All of these funding sources are currently dependent on future collections to support planned capital projects. RECOMMENDATION: For information only DISCUSSION: a) Background Context: The purpose of this report is to provide a financial update for the first quarter of 2020, focusing on operating results for the City and to provide information regarding certain development related reserves. While there is great interest in assessing the impact of COVID-19 on the City's financial situation, it is noted that only 2 weeks of the first quarter were impacted by the current health crisis. Operating Results The first three months of a fiscal year do not typically provide enough information to forecast results to the end of the year or to identify any significant variances to planned results. Results to the end of March are shown on Schedule "A" attached to this report with very preliminary forecast estimates for 2020. 1151 Doc# 244 7955 Page 1of4 A public health emergency was declared on March 17 as a result of the COVID-19 pandemic and while we know it will have an impact on the City's financial results for the year, the extent of that impact cannot be predicted with any certainty at this time. In some instances we can make preliminary assumptions about certain revenues and expenses which will be refined as the year progresses. For example, with the closure of the local Chances facility in mid March and reopening currently scheduled for Phase 4 of the BC Restart Plan, we can expect to receive less revenue than in previous years. Similarly, with City facilities, the impact to revenues and expenses will depend on a number of factors, such as the timing of facility re-openings, capacity constraints, training of staff, additional cleaning costs and other expenses needed to ensure the safety of our staff and customers. Staff continue to monitor the current situation for emerging trends and assess the impact of the pandemic on both the City's revenues and expenses. Updated information will be provided to Council following the end of the second quarter. Development Related Reserves The City relies heavily on certain revenues collected as part of the development process to fund the construction of infrastructure and other amenities included in the capital program. In particular the collection of Development Cost Charges (DCC's), Community Amenity Charges (CAC's), and Albion Amenity Charges (MC's). The rates in place for DCC's are outlined in Bylaw No. 7320-2017 and must be approved by the Inspector of Municipalities. Use of DCC funds are guided by legislation and municipalities are not able to use DCC's to fund certain infrastructure required as a result of growth, such as new fire halls or community centres. To ease the burden on taxpayers for the provision of this type of infrastructure, Council introduced MC's in 2013 and CAC's in 2016. The following shows the balances in each of these reserves at the end of 2019, collections to March 31, 2020 and the planned capital expenditures for this year. DCC's AAC's CAC's CAC's (Housing) Opening Balance 25,663,429 655,791 257,903 Collections 2,337,871 46,229 4,141 Balance at Mar 31 28,001,300 702,020 262,044 Planned expenditures (2020) 34,452,796 164,598 3,588,070 Unencumbered Balances (6,451,495) (164,598) (2,886,050) 262,044 Of note is the dependence on future collections to support the planned capital projects and internal financing for projects with authorized debt that we have not yet entered into. At the end of 2019 $2.6 million in costs associated with the Albion Community Centre were internally financed using CAC's that had already been collected, further increasing the reliance on future collections. While projects are budgeted for in full in the intended start year, it is not unusual for them to span two or three years from the start of construction through to completion. This, combined with future collections, allows us to manage the balances in these reserves although we will likely need to consider external financing in the near future. Doc# 244 7955 Page 2 of 4 CONCLUSION: In summary, results to the end of the first quarter are what we would expect to see. The impacts of COVID-19 are being monitored and the extent of that impact will depend on a number of factors, such as the timing of facilities reopening, capacity constraints, changes in peoples' behaviours and additional expenses that may be needed to ensure the safety of staff and customers. An updated report will be provided following June 30, 2020. Prepared by: Catherine Nolan, CPA, CGA Corporate Controller Reviewed by: Chief Financial Officer Approved by: Christina Crabtree Acting GM, Corporate Services ncurrence: Al Horsman Chief Administrative Officer Attachments: (A) Schedule "A" Doc# 244 7955 Page3 of4 -, l ~ i I-i L [ City of Maple Ridge Quarter 1 Statement of Operations For the period ended March 31, 2020 Ytd Actual Annual Budget Revenues Taxes for municipal purposes User fees and other revenue Government transfers Development revenue lnnterest and investment income Gaming revenues Total Revenue Expenses (excluding amortization) General Government Protective Services Transportation Planning; Public Health & Other Recreation Sewer Water Total Expenses Internal Transfers & Principal Payments Principal Payments Transfers to(from) reserves Transfers to capital Total Internal transfers & principal payments Surplus (Deficit) as at March 31, 2020 Accumulated Surplus -beginning of year Accumulated surplus as at March 31, 2020 Doc# 244 7955 71,440 94,680,030 4,990,856 47,142,875 1,087,926 3,446,265 20,690 1,356,621 1,051,735 1,867,988 1,500,000 7,079,767 149,993,779 4,913,876 18,149,774 9,992,514 43,499,397 2,172,426 13,988,777 1,723,330 7,304,274 4,238,343 22,071,087 645,471 12,329,795 1,392,835 14,740,619 25,078,796 132,083,723 1,504,588 3,218,773 769,548 5,313,949 14,152,027 735,040 22,684,749 -18,734,069 -4,774,693 30,357,265 30,357,265 11,623,196 25,582,572 Schedule "A" Forecast Comments 94,680,030 45,000,000 Facility closures & reduction in some building permit activity 3,446,265 1,356,621 1,867,988 550,000 Facility closed mid March; reopening date unknown 146,900,904 18,149,774 43,499,397 13,988,777 7,304,274 22,071,087 12,329,795 14,740,619 132,083,723 2,606,273 Planned borrowing currently being internally financEld 5,313,949 14,152,027 22,072,249 -7,255,068 30,357,265 23,102,197 Page 4 of 4