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Home My WebLink About2020-07-21 Committee of the Whole Minutes.pdf City of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES July 21, 2020 The Minutes of the Committee of the Whole Meeting held on July 21, 2020 at 1:30 p.m. hosted in the Council Chambers of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor K. Duncan Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef Appointed Staff A. Horsman, Chief Administrative Officer D. Boag, General Manager Parks, Recreation & Culture C. Carter, General Manager Planning & Development Services C. Crabtree, Acting General Manager Corporate Services S. Nichols, Deputy Corporate Officer D. Pollock, General Manager Engineering Services T. Thompson, Chief Financial Officer Other Staff as Required M. Baski, Planner 2 Y. Chui, Recreation Manager Arts & Community Connections W. Cooper, Planner 1 C. Goddard, Director of Planning A. Grochowich, Planner 2 M. McMullen, Manager of Development and Environmental Services A. Rieu, Planner 1 M. Vogel, Computer Support Specialist Note: These Minutes are posted on the City website at mapleridge.ca/AgendaCenter/ Video of the meeting is posted at media.mapleridge.ca/Mediasite/Showcase Note: Due to the COVID-19 pandemic, Council members participated electronically. The Mayor chaired the meeting from Council Chambers. 1. CALL TO ORDER 2. ADOPTION AND RECEIPT OF MINUTES 2.1 Minutes of the Committee of the Whole Meeting of July 7, 2020 It was moved and seconded That the minutes of the July 7, 2020 Committee of the Whole Meeting be adopted. CARRIED Committee of the Whole Minutes July 21, 2020 Page 2 of 9 3. DELEGATIONS/STAFF PRESENTATIONS 3.1 Public Art Steering Committee (“PASC”) Annual Update • Susan Hayes, Chair The Recreation Manager Arts & Community Connections introduced Susan Hayes, Chair of the Public Art Steering Committee who provided a detailed annual report presentation. 4. PLANNING AND DEVELOPMENT SERVICES 1101 2017-231-RZ, Supportive Recovery Housing Staff report dated July 21, 2020 recommending that Maple Ridge Zone Amending Bylaw No. 7651-2020 to regulate supportive recovery homes be given first and second reading and be forwarded to Public Hearing. A. Grochowich, Planner, provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated July 21, 2020 titled “First and Second Reading, Zone Amending Bylaw No. 7651-2020, Supportive Recovery Housing” be forwarded to the Council Meeting of July 28, 2020. CARRIED Councillor Duncan – OPPOSED 1102 2019-245-RZ, 22780 Dewdney Trunk Road, CS-1 to C-3 Staff report dated July 21, 2020 recommending that Maple Ridge Zone Amending Bylaw No. 7573-2019 to rezone from CS-1 (Service Commercial) to C-3 (Town Centre Commercial) to permit the construction of a six-storey, mixed-use building with 30 apartment units be given first reading and that the applicant provide further information as described on Schedules C, D, and E of the Development Procedures Bylaw No. 5879–1999. The Manager of Development and Environmental Services provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated July 21, 2020 titled “First Reading, Zone Amending Bylaw No. 7573-2019” be forwarded to the Council Meeting of July 28, 2020. CARRIED Committee of the Whole Minutes July 21, 2020 Page 3 of 9 1103 2020-051-RZ, 11980 Glenhurst Street, RS-3 to R-1 Staff report dated July 21, 2020 recommending that Maple Ridge Zone Amending Bylaw No. 7658-2020 to rezone from RS-3 (One Family Rural Residential) to R-1 (Residential District) to permit a subdivision of two lots of approximately 534 m2 each in area be given first reading and that the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879–1999. The Manager of Development and Environmental Services provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated July 21, 2020 titled “First Reading, Zone Amending Bylaw No. 7658-2020, 11980 Glenhurst Street” be forwarded to the Council Meeting of July 28, 2020. CARRIED 1104 2019-081-RZ, 21358 and 21366 Dewdney Trunk Road, RS-1 and RS-1b to RM-2 Staff report dated July 21, 2020 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7657-2020 to allow an increase in maximum permitted height for an apartment building from four to five storeys be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7540-2019 to rezone from RS-1 (One Family Urban Residential) and RS-1b (One Family Urban [Medium Density] Residential) to RM-2 (Medium Density Apartment Residential District) to permit construction of a five-storey, 54 unit, purpose-built rental apartment building be given second reading and be forwarded to Public Hearing. A. Rieu, Planner, advised that the applicant was available for questions. He provided a summary presentation and staff answered Council questions. Note: Councillor Yousef left the meeting at 2:44 p.m. It was moved and seconded That the staff report dated July 21, 2020 titled “First Reading and Second Reading, Official Community Plan Amending Bylaw No. 7657-2020; and Second Reading, Zone Amending Bylaw No. 7540-2019, 21358 and 21366 Dewdney Trunk Road” be forwarded to the Council Meeting of July 28, 2020. CARRIED Councillor Robson – OPPOSED Note: Councillor Yousef rejoined the meeting at 2:49 p.m. Committee of the Whole Minutes July 21, 2020 Page 4 of 9 1105 2019-425-RZ, 25057, 25123 and 25171 112 Avenue, RS-3 to R-1, R-2 and R-3 Staff report dated July 21, 2020 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7605-2020 to re-designate land use to single family and to re-designate portions of the property to Conservation be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7606-2020 to rezone from RS-3 (One Family Rural Residential) to R-1 (Residential District), R-2 (Urban Residential District) and R-3 (Special Amenity Residential District) to permit a subdivision of approximately 84 lots be given second reading and be forwarded to Public Hearing. M. Baski, Planner, provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated July 21, 2020 titled “First and Second Reading, Official Community Plan Amending Bylaw No. 7605-2020; Second Reading, Zone Amending Bylaw No. 7606-2020, 25057, 25123, and 25171 112 Avenue” be forwarded to the Council Meeting of July 28, 2020. CARRIED Councillor Duncan – OPPOSED 1106 2020-117-RZ, 11903 and 11917 Burnett Street, Temporary Use Permit Area Staff report dated July 21, 2020 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7659-2020 to designate the subject properties as a Temporary Use Permit Area to allow for a sales centre for a future apartment site be given first reading and that the applicant provide further information as described on Schedule H of the Development Procedures Bylaw No. 5879-1999. The Manager of Community Planning and Environmental Services provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated July 21, 2020 titled “First Reading, Official Community Plan Amending Bylaw No. 7659-2020, 11903 and 11917 Burnett Street” be forwarded to the Council Meeting of July 28, 2020. CARRIED Committee of the Whole Minutes July 21, 2020 Page 5 of 9 1107 2018-394-RZ, Maple Ridge Zoning Bylaw Staff report dated July 21, 2020 recommending that Maple Ridge Zoning Bylaw No. 7600-2019 to regulate zoning in the City of Maple Ridge be given second reading and be forwarded to Public Hearing. The Director of Planning provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated July 21, 2020 titled “Second Reading, Maple Ridge Zoning Bylaw No. 7600-2019” be forwarded to the Council Meeting of July 28, 2020. CARRIED Note: The Mayor left the meeting at 3:16 p.m. He rejoined the meeting at 3:20 p.m. 1108 2017-117-DVP and 2017-117-DP, 11831, 11839 and 11865 232 Street Staff report dated July 21, 2020 recommending that the Corporate Officer be authorized to sign and seal 2017-117-DVP to vary front yard setbacks, rear line setbacks and reduce north and south interior side lot setbacks and that the Corporate Officer be authorized to sign and seal 2017-117-DP to allow construction of a 46 unit residential townhouse development. W. Cooper, Planner, provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated July 21, 2020 titled “Development Variance Permit and Development Permit, 11831, 11839 and 11866 232 Street” be forwarded to the Council Meeting of July 28, 2020. CARRIED 1109 2017-390-DVP and 2017-390-DP, 23084 and 23100 Lougheed Highway Staff report dated July 21, 2020 recommending that the Corporate Officer be authorized to sign and seal 2017-390-DVP to reduce minimum building setbacks for specified buildings, vary the requirements for parking, increase maximum height of specified buildings, and reduce view arc requirements from living room windows for specified units and that the Corporate Officer be authorized to sign and seal 2017-390-DP to permit construction of 30 townhouse units. The staff presentation was not provided at the request of Council. Committee of the Whole Minutes July 21, 2020 Page 6 of 9 It was moved and seconded That the staff report dated July 21, 2020 titled “Development Variance Permit, Development Permit, 23084 and 23100 Lougheed Highway” be forwarded to the Council Meeting of July 28, 2020. CARRIED 1110 2020-198-DVP, 12182 and 12184 228 Street Staff report dated July 21, 2020 recommending that the Corporate Officer be authorized to sign and seal 2020-198-DVP to waive the requirement to provide underground utilities and allow servicing by overhead utility poles. It was moved and seconded That the staff report dated July 21, 2020 titled “Development Variance Permit, 12182 and 12184 228 Street” be forwarded to the Council Meeting of July 28, 2020. CARRIED 5. ENGINEERING SERVICES 1131 Award of Contract RFP-EN20-30: Engineering Consulting Services for Roadway Data Collection and Pavement Management System Reporting Staff report dated July 21, 2020 recommending that Contract RFP-EN20-30: Engineering Consulting Services for Roadway Data Collection and Pavement Management System Reporting be awarded to Tetra Tech Canada Inc., that a contingency for unanticipated additional works be approved and that the Corporate Officer be authorized to execute the contract. It was moved and seconded That the staff report dated July 21, 2020 titled “Award of Contract RFP-EN20- 30: Engineering Consulting Services for Roadway Data Collection and Pavement Management System Reporting” be forwarded to the Council Meeting of July 28, 2020. CARRIED 1132 Award of Contract ITT-EN20-33: Culvert Replacements on 132 Avenue Staff report dated July 21, 2020 recommending that Contract ITT-EN20-33: Culvert Replacements on 132 Avenue be awarded to RTR Terra Contracting Ltd., that a contingency to address potential variations in field conditions be approved and that the Corporate Officer be authorized to execute the contract. Committee of the Whole Minutes July 21, 2020 Page 7 of 9 It was moved and seconded That the staff report dated July 21, 2020 titled “Award of Contract ITT-EN20- 33: Culvert Replacements on 132 Avenue” be forwarded to the Council Meeting of July 28, 2020. CARRIED 1133 Award of Contract ITT-EN20-34: Culvert Replacement 100 m east of 28269 104 Avenue Staff report dated July 21, 2020 recommending that Contract ITT-EN-32: Culvert Replacement on 104 Avenue, 100m east of 28269 be awarded to Mission Contractors Ltd., that a contingency to address potential variations in field conditions be approved and that the Corporate Officer be authorized to execute the contract. It was moved and seconded That the staff report dated July 21, 2020 titled “Award of Contract ITT-EN20- 34: 100m east of 28269 104 Avenue” be forwarded to the Council Meeting of July 28, 2020. CARRIED 1134 Renewal of Contract: Hydrovac Services Staff report dated July 21, 2020 recommending that a one year renewal agreement for hydrovac services be awarded to Badger Daylighting Limited Partnership and McRae's Environmental Services Ltd. and that the Corporate Officer be authorized to execute the agreements. It was moved and seconded That the staff report dated July 21, 2020 titled “Contract Renewal: Hydrovac Services” be forwarded to the Council Meeting of July 28, 2020. CARRIED 6. CORPORATE SERVICES 1151 2019 Annual Report and 2019 Statement of Financial Information Staff report dated July 21, 2020 recommending that the 2019 Annual Report be received and that the 2019 Statement of Financial Information be approved. Committee of the Whole Minutes July 21, 2020 Page 8 of 9 It was moved and seconded That the staff report dated July 21, 2020 titled “2019 Annual Report and 2019 Statement of Financial Information” be forwarded to the Council Meeting of July 28, 2020. CARRIED 1152 2020 Property Tax Sale Deferral Staff report dated July 21, 2020 recommending that 2020 Property Tax Sale Deferral Bylaw No. 7660-2020 to defer the 2020 property tax sale be given first, second and third readings and be adopted. It was moved and seconded That the staff report dated July 21, 2020 titled “2020 Property Tax Sale Deferral” be forwarded to the Council Meeting of July 28, 2020. CARRIED 7. PARKS, RECREATION & CULTURE 1171 Award of Contract - Ridge Canoe and Kayak Club (“RCKC”) Docks and Floating Boathouse Platform Construction Staff report dated July 21, 2020 recommending that Contract RFP-PL20-01: RCKC Docks and Floating Boathouse Platform Construction be awarded to Blue Water Systems Ltd., that a contingency be authorized and that the Corporate Officer be authorized to execute the contract. It was moved and seconded That the staff report dated July 21, 2020 titled “RCKC Docks and Floating Boathouse Platform Construction - Award of Contract” be forwarded to the Council Meeting of July 28, 2020. CARRIED 1172 Award of Contract – Albion Community Centre Construction Phase Two Staff report dated July 21, 2020 recommending that the contract for the Albion Community Centre Construction Phase Two be awarded to Double V Construction Ltd., that a contingency be authorized, that the Financial Plan Bylaw be amended to include additional funds from Accumulated Surplus and from the Parks & Recreation Improvements Reserve, and that the Corporate Officer be authorized to execute the contract. Committee of the Whole Minutes July 21, 2020 Page 9 of 9 It was moved and seconded That the staff report dated July 21, 2020 titled “Albion Community Centre Construction Phase Two -Award of Contract” be forwarded to the Council Meeting of July 28, 2020. CARRIED 8. ADMINISTRATION – Nil 9. ADJOURNMENT – 3:48 p.m. ___________________________________ Mayor M. Morden, Chair Presiding Member of the Committee