HomeMy WebLinkAbout2020-09-15 Committee of the Whole Minutes.pdf
City of Maple Ridge
COMMITTEE OF THE WHOLE MEETING MINUTES
September 15, 2020
The Minutes of the Committee of the Whole Meeting held on September 15, 2020 at
1:33 p.m. virtually and in Council Chambers of the City Hall, 11995 Haney Place, Maple
Ridge, British Columbia for the purpose of transacting regular City business.
PRESENT
Elected Officials
Mayor M. Morden
Councillor J. Dueck
Councillor K. Duncan
Councillor C. Meadus
Councillor G. Robson
Councillor R. Svendsen
Councillor A. Yousef
Appointed Staff
A. Horsman, Chief Administrative Officer
D. Boag, General Manager Parks, Recreation & Culture
C. Carter, General Manager Planning & Development Services
C. Crabtree, Acting General Manager Corporate Services
C. Goddard, Director of Planning
D. Pollock, General Manager Engineering Services
T. Thompson, Chief Financial Officer
D. Denton, Deputy Corporate Officer
Other Staff as Required
C. Balatti, Recreation Manager Health & Wellness
M. Baski, Planner 2
D. Hall, Planner 2
R. MacNair, Sr. Advisor Bylaw & Licensing Services
M. McMullen, Manager of Development and Environmental
Services
C. Nolan, Corporate Controller
M. Pym, Environmental Planner 1
V. Richmond, Director of Parks and Facilities
Note: These Minutes are posted on the City website at mapleridge.ca/AgendaCenter/
Video of the meeting is posted at media.mapleridge.ca/Mediasite/Showcase
Note: Due to the COVID-19 pandemic, Councillor Dueck and Councillor Yousef
participated electronically.
1. CALL TO ORDER
2. ADOPTION AND RECEIPT OF MINUTES
2.1 Minutes of the Committee of the Whole Meeting of September 1, 2020
It was moved and seconded
That the minutes of the September 1, 2020 Committee of the Whole Meeting
be adopted.
CARRIED
Committee of the Whole Minutes
September 15, 2020
Page 2 of 6
3. DELEGATIONS/STAFF PRESENTATIONS
3.1 Review of Community Summer Recreation Opportunities
C. Balatti, Recreation Manager Health & Wellness gave a presentation on
summer recreation opportunities and the facility and program adjustments
made in response to the COVID health crisis. Staff responded to questions
from Council.
Note: Councillor Duncan left the meeting at 1:35 pm and returned at 1:37 p.m.
4. PLANNING AND DEVELOPMENT SERVICES
1101 2019-402-RZ, 9450 287 Street, CS-2 Text Amendment
Staff report dated September 15, 2020 recommending Maple Ridge Zone
Amending Bylaw No. 7667-2020, to permit a drive-through use for a proposed
Tim Horton’s restaurant, be given first reading.
M. Baski, Planner, provided a summary presentation and staff answered
Council questions.
It was moved and seconded
That the staff report dated September 15, 2020 titled “First Reading, Zone
Amending Bylaw No. 7667-2020, 9450 287 Street” be forwarded to the
Council Meeting of September 29, 2020.
CARRIED
1102 2020-260-AL, 12564 251 Street, Non-Adhering Residential Use in the
Agricultural Land Reserve
Staff report dated September 15, 2020 recommending that the application
for a Non-Adhering Residential Use in the Agricultural Land Reserve to construct
a new house while living in an existing house on the same property be
forwarded to the Agricultural Land Commission for review and consideration.
M. Baski, Planner, provided a summary presentation and staff answered
Council questions.
Note: Councillor Robson left the meeting at 2:25 pm and returned at 2:27 pm during
the staff presentation.
Committee of the Whole Minutes
September 15, 2020
Page 3 of 6
It was moved and seconded
That the staff report dated September 15, 2020 titled “Non-Adhering
Residential Use in the Agricultural Land Reserve, 12564 251 Street” be
forwarded to the Council Meeting of September 29, 2020.
CARRIED
1103 2019-289-SP, 21903 128 Ave, Soil Deposit Permit
Staff report dated September 15, 2020 recommending the application for a
Soil Deposit Permit to increase the agricultural capability of the property be
approved and forwarded to the Agricultural Land Commission for consideration.
M. Pym, Environmental Planner, provided a summary presentation and staff
answered Council questions.
It was moved and seconded
That the staff report dated September 15, 2020 titled “Soil Deposit Permit,
21903 128 Avenue” be forwarded to the Council Meeting of September 29,
2020.
CARRIED
1104 2020-031-RZ, Vape Retail Prohibition
That the staff report dated September 15, 2020 titled “First Reading, Zone
Amending Bylaw No. 7629-2020, Vape Retail Prohibition” be forwarded to the
Council Meeting of September 29, 2020.
D. Hall, Planner, provided a summary presentation and staff answered Council
questions.
It was moved and seconded
That the staff report dated September 15, 2020 titled “First Reading, Zone
Amending Bylaw No. 7629-2020, Vape Retail Prohibition” be forwarded to the
Council Meeting of September 29, 2020.
CARRIED
Committee of the Whole Minutes
September 15, 2020
Page 4 of 6
1105 2020-240-RZ, 510 - 20395 Lougheed Highway, Zoning Bylaw Text
Amendment
Staff report dated September 15, 2020 recommending that Maple Ridge Zone
Amending Bylaw No. 7669-2020, to allow for the proposed Muse Cannabis
retail store to be located 340.5 metres in distance from another cannabis retail
store, be given first and second reading and be forwarded to Public Hearing.
C. Goddard, Director of Planning, provided a summary presentation and staff
answered Council questions.
It was moved and seconded
That staff report dated September 15, 2020 titled “First Reading, Zone
Amending Bylaw No. 7669-2020, 510 - 20395 Lougheed Highway” be
forwarded to the Council Meeting of September 29, 2020.
CARRIED
1106 Proposed New Cannabis Retail Store at Unit A 11771 225 Street
Staff report dated September 15, 2020 recommending that the application for
a non medical cannabis retail store by Chronic Cannabis not be supported and
that a copy of the resolution be forwarded to the Liquor and Cannabis
Regulation Branch.
R. MacNair, Sr. Advisor Bylaw & Licensing Services, provided a summary
presentation and staff answered Council questions.
It was moved and seconded
That the staff report dated September 15, 2020 titled “Proposed New
Cannabis Retail Store at Unit A 11771 225 Street” be referred back to staff to
provide clarification on issues discussed.
CARRIED
Councillor Dueck - OPPOSED
Note: Councillor Robson left the meeting at 4:13 p.m. and did not return to the
meeting. Councillor Dueck left the meeting at 4:14 p.m. and did not return to
the meeting.
Committee of the Whole Minutes
September 15, 2020
Page 5 of 6
5. ENGINEERING SERVICES
1131 Award of Agreements, Electrical Contracting Services
Staff report dated September 15, 2020 recommending that electrical
contracting services standing offer agreements be awarded to Boileau Electric
and Pole Line Ltd., Standard Electric BC Ltd. and Anser Power Systems Inc. and
that the Corporate Officer be authorized to execute the agreements.
It was moved and seconded
That the staff report dated September 15, 2020 titled “Electrical Contracting
Services” be forwarded to the Council Meeting of September 29, 2020.
CARRIED
6. CORPORATE SERVICES – Nil
1151 2020 - 2023 Property Tax Exemption Amendment
Staff report dated September 15, 2020 recommending that the Maple Ridge
Property Exemption Amending Bylaw No. 7670-2020 be given first, second and
third readings.
C. Nolan, Corporate Controller, provided a summary presentation and staff
answered Council questions.
It was moved and seconded
That the staff report dated September 15, 2020 titled “2020 - 2023 Property
Tax Exemption Amendment” be forwarded to the Council Meeting of September
29, 2020.
CARRIED
1152 2020 - 2023 Property Tax Exemption Amendment
Staff report dated September 15, 2020 providing a financial update on
operating results to the end of the second quarter of 2020.
C. Nolan, Corporate Controller, provided a summary presentation and staff
answered Council questions.
Committee of the Whole Minutes
September 15, 2020
Page 6 of 6
7. PARKS, RECREATION & CULTURE
1171 Suspension of the 2020 Sports Field User Annual Contribution
Staff report dated September 15, 2020 recommending that the Sports Field
User Contribution for the Spring/Summer and Fall/Winter season participants
be suspended due to extraordinary circumstances caused by COVID-19.
V. Richmond, Director of Parks and Facilities, provided a summary presentation
and staff answered Council questions.
It was moved and seconded
That the staff report dated September 1, 2020 titled “Golden Ears Winter Club
Operating Agreement” be forwarded to the Council Meeting of September 8,
2020.
CARRIED
Note: Councillor Duncan excused herself from discussion of Item 1172 at 4:45 p.m.
as she lives adjacent to the property.
1172 Maple Ridge Lawn Bowling Club Lease Agreement
Staff report dated September 15, 2020 recommending a new lawn bowling
facility lease agreement with the Maple Ridge Lawn Bowling Club for a three
year period with options to renew for two further terms of three years each be
approved and that the Corporate Officer be authorized to execute the
agreement.
It was moved and seconded
That the staff report dated September 15, 2020 titled “Maple Ridge Lawn
Bowling Club Lease Agreement” be forwarded to the Council Meeting of
September 29, 2020.
CARRIED
8. ADMINISTRATION – Nil
9. ADJOURNMENT – 4.47 p.m.
___________________________________
Mayor Morden, Chair
Presiding Member of the Committee