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Home My WebLink About2020-11-17 Committee of the Whole Minutes.pdf City of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES November 17, 2020 The Minutes of the Committee of the Whole Meeting held on November 17, 2020 at 1:30 p.m. virtually and in Council Chambers of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor K. Duncan Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef Appointed Staff A. Horsman, Chief Administrative Officer D. Boag, General Manager Parks, Recreation & Culture C. Carter, General Manager Planning & Development Services C. Crabtree, General Manager Corporate Services D. Pollock, General Manager Engineering Services S. Nichols, Corporate Officer T. Thompson, Chief Financial Officer Other Staff as Required W. Cooper, Planner 1 H. Exner, Fire Chief C. Goddard, Director of Planning K. Gowan, Planner 1 M. Halpin, Manager of Transportation A. Kopystynski, Planner 2 M. McMullen, Manager of Development and Environmental Services J. Mickleborough, Director of Engineering Note: These Minutes are posted on the City website at mapleridge.ca/AgendaCenter/ Video of the meeting is posted at media.mapleridge.ca/Mediasite/Showcase Note: Due to the COVID-19 pandemic, Councillor Yousef choose to participate electronically. Councillor Duncan was absent at the start of the meeting. 1. CALL TO ORDER 2. ADOPTION AND RECEIPT OF MINUTES 2.1 Minutes of the Committee of the Whole Meeting of November 3, 2020 It was moved and seconded That the minutes of the November 3, 2020 Committee of the Whole Meeting be adopted. CARRIED Committee of the Whole Minutes November 17, 2020 Page 2 of 7 3. DELEGATIONS/STAFF PRESENTATIONS – Nil 4. PLANNING AND DEVELOPMENT SERVICES 1101 2020-228-RZ, 25629 Bosonworth Avenue, RS-2 to RS-3 Staff report dated November 17, 2020 recommending that Maple Ridge Zone Amending Bylaw No. 7672-2020 to rezone from RS-2 (One Family Suburban Residential) to RS-3 (One Family Rural Residential) be given first reading and that the applicant provide further information as described on Schedule C of the Development Procedures Bylaw No. 5879-1999. A. Kopystynski, Planner 2, provided a summary presentation. Note: Councillor Robson left the meeting at 1:34 p.m. It was moved and seconded That the staff report dated November 17, 2020 titled “First Reading, Zone Amending Bylaw No. 7672-2020, 25629 Bosonworth Avenue” be forwarded to the Council Meeting of November 24, 2020. CARRIED Note: Councillor Robson reentered the meeting at 1:36 p.m. and was absent for the vote on item 1101. 1102 2020-296-RZ, 10420, 10456 240 Street and 24027 104 Avenue, RS-2 to RM-1 Staff report dated November 17, 2020 recommending that Maple Ridge Zone Amending Bylaw No. 7683-2020 to rezone from RS-2 (One Family Suburban Residential) to RM-1 (Townhouse Residential) to permit a future townhouse development of approximately 66 units be given first reading and that the applicant provide further information as described on Schedules C, D, E, and F of the Development Procedures Bylaw No. 5879-1999. A. Kopystynski, Planner 2, provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated November 17, 2020 titled “First Reading, Zone Amending Bylaw No. 7683-2020, 10420, 10456 240 Street and 24027 104 Avenue” be forwarded to the Council Meeting of November 24, 2020. CARRIED Committee of the Whole Minutes November 17, 2020 Page 3 of 7 1103 2020-369-RZ, 12478 223 Street, RS-3 to RS-1b Staff report dated November 17, 2020 recommending that Maple Ridge Zone Amending Bylaw No. 7864-2020 to rezone from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban (Medium Density) Residential) to permit the future subdivision of two single family residential lots be given first reading and that the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879–1999, along with the information required for a Subdivision application. C. Goddard, Director of Planning and Development Services, acknowledged correspondence received relative to a tree on the property advising that it is too early in the application to comment. Mr. Goddard then provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated November 17, 2020 titled “First Reading, Zone Amending Bylaw No. 7864-2020, 12478 223 Street” be forwarded to the Council Meeting of November 24, 2020. CARRIED 1104 2020-327-RZ, Removal of the Owner Occupancy Requirement for Secondary Suites and Detached Garden Suites Staff report dated November 17, 2020 recommending that Maple Ridge Zone Amending Bylaw No. 7674-2020 to remove the owner occupancy requirement for secondary suites and detached garden suites be given first and second reading and be forwarded to Public Hearing, that Business Licensing and Regulation Amending Bylaw No. 7675-2020 to implement a Good Neighbour Agreement for property owners renting two or more rental units on the property be given first, second and third reading and that enforcement of the owner occupancy requirement continue to be held in abeyance until the Zoning Bylaw and Business Licensing and Regulation Bylaw amendments are adopted. K. Gowan, Planner, provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated November 17, 2020 titled “Removal of the Owner Occupancy Requirement for Secondary Suites and Detached Garden Suites, First and Second Reading, Zone Amending Bylaw No. 7674-2020; and First, Second and Third Reading, Business Licencing and Regulation Amending Bylaw No. 7675-2020” be forwarded to the Council Meeting of November 24, 2020. CARRIED Committee of the Whole Minutes November 17, 2020 Page 4 of 7 1105 2019-064-RZ, 11045 Cameron Court, RS-2 to RS-1d Staff report dated November 17, 2020 recommending that Maple Ridge Zone Amending Bylaw No. 7551-2019 to rezone from RS-2 (One Family Suburban Residential) to RS-1d (One Family Urban (Half Acre) Residential to permit the future subdivision of approximately 6 lots be given second reading and be forwarded to Public Hearing and that the developer be required to pay the City an amount equal to 5% of the market value of the land in lieu of parkland dedication. W. Cooper, Planner, provided a summary presentation and staff answered Council questions. Note: Councillor Duncan entered the meeting at 2:30 p.m. during the staff presentation. Note: Councillor Svendsen left the meeting at 2:48 p.m. It was moved and seconded That the staff report dated November 17, 2020 titled “Second Reading, Zone Amending Bylaw No. 7551-2019, 11045 Cameron Court” be forwarded to the Council Meeting of November 24, 2020. CARRIED Note: Councillor Svendsen reentered the meeting at 2:51 pm. and was absent for the vote on Item 1105. 1106 2018-105-DVP, 24145 and 24185 110 Avenue, Development Variance Permit Staff report dated November 17, 2020 recommending that the Corporate Officer be authorized to sign and seal 2018-105-DVP to reduce the minimum required lot widths for the RS-1d sized lots within the development. W. Cooper, Planner, provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated November 17, 2020 titled “Development Variance Permit, 24145 and 24185 110 Avenue” be forwarded to the Council Meeting of November 24, 2020. CARRIED Committee of the Whole Minutes November 17, 2020 Page 5 of 7 5. ENGINEERING SERVICES 1131 Award of Contract - ITT-EN20-49, Sanitary Sewer Upgrades on 123 Avenue and 227 Street Staff report dated November 17, 2020 recommending that Contract ITT- EN20-49: Sanitary Sewer Upgrades on 123 Avenue and 227 Street be awarded to Redline Excavating Ltd., that a contingency to address potential variations in field conditions be approved and that the Corporate Officer be authorized to execute the contract. It was moved and seconded That the staff report dated November 17, 2020 titled “Award of Contract ITT- EN20-49, Sanitary Sewer Upgrades on 123 Avenue and 227 Street” be forwarded to the Council Meeting of November 24, 2020. CARRIED 1132 Award of Contract RFP-EN20-29: Engineering Design Services for Two (2) Multi-Use Pathways and One (1) Intersection Improvement Staff report dated November 17, 2020 recommending that Contract RFP- EN20-29: Engineering Design Services for Two (2) Multi-Use Pathways and One (1) Intersection improvement be awarded to McElhanney Ltd., that a contingency for unanticipated additional works be approved and that the Corporate Officer be authorized to execute the contract. It was moved and seconded That the staff report dated November 17, 2020 titled “Award of Contract RFP- EN20-29: Engineering Design Services for Two (2) Multi-Use Pathways and One (1) Intersection Improvement” be forwarded to the Council Meeting of November 24, 2020. CARRIED 1133 Abernethy Way Extension Study (240 Street to 256 Street Study Update) Staff report dated November 17, 2020 recommending that the McElhanney September 2020 Technical Memo, Abernethy Way Extension Study 240 Street to256 Street Study Update be endorsed and that the alignment of Abernethy Way Extension from 240 Street to 256 Street as identified in Appendix A be selected as the preferred route. J. Mickleborough, Director of Engineering introduced Mark Halpin, Manager of Transportation. Bernard Abelson, Project Engineer, McElhanney Ltd., provided a summary presentation and staff answered Council questions. Committee of the Whole Minutes November 17, 2020 Page 6 of 7 It was moved and seconded That the staff report dated November 17, 2020 titled “Abernethy Way Extension Study (240 Street to 256 Street Study Update)” be forwarded to the Council Meeting of November 24, 2020. CARRIED 1134 Snow and Ice Control Policy No. 9.08 Update Staff report dated November 17, 2020 recommending that Snow and Ice Control Policy No. 9.08 be adopted as amended. J. Storey, Director of Operations provided a detailed presentation responding to questions raised by Council earlier in 2020. Staff answered Council questions. It was moved and seconded That the staff report dated November 17, 2020 titled “Snow and Ice Control Policy No. 9.08 Update” be forwarded to the Council Meeting of November 24, 2020. CARRIED 6. CORPORATE SERVICES 1151 Fire Dispatch and Operations Centre After Hours Emergency Callout Services Contract Staff report dated November 17, 2020 recommending that the contract for Fire Dispatch and Operations Centre After Hours Emergency Callout Services be awarded to the City of Surrey and that the Corporate Officer be authorized to execute the contract. H. Exner, Fire Chief, provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated November 17, 2020 titled “Fire Dispatch and Operations Centre After Hours Emergency Callout Services Contract” be forwarded to the Council Meeting of November 24, 2020. CARRIED Committee of the Whole Minutes November 17, 2020 Page 7 of 7 1152 2021 Council Meeting Schedule Staff report dated November 17, 2020 recommending the adoption of the 2021 Council Meeting Schedule S. Nichols, Corporate Officer, spoke to the options presented in the report for September 2021 and January 2022. It was moved and seconded That the staff report dated November 17, 2020 titled “2021 Council Meeting Schedule” be forwarded to the Council Meeting of November 24, 2020. CARRIED 7. PARKS, RECREATION & CULTURE – Nil 8. ADMINISTRATION – Nil 9. ADJOURNMENT – 4:40 p.m. ___________________________________ Mayor M Morden, Chair Presiding Member of the Committee