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Home My WebLink About2020-12-01 Committee of the Whole Minutes.pdf City of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES December 1, 2020 The Minutes of the Committee of the Whole Meeting held on December 1, 2020 at 1:33 p.m. virtually and in Council Chambers of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor K. Duncan Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef Appointed Staff A. Horsman, Chief Administrative Officer D. Boag, General Manager Parks, Recreation & Culture C. Carter, General Manager Planning & Development Services C. Crabtree, General Manager Corporate Services S. Nichols, Corporate Officer D. Pollock, General Manager Engineering Services T. Thompson, Chief Financial Officer Other Staff as Required M. Baski, Planner A. Kopystynski, Planner M. McMullen, Manager of Development & Environmental Services J. Mickleborough, Director of Engineering L. Benson, Senior Policy and Sustainability Analyst D. Denton, Property & Risk Manager Note: These Minutes are posted on the City website at mapleridge.ca/AgendaCenter/ Video of the meeting is posted at media.mapleridge.ca/Mediasite/Showcase Note: Due to the COVID-19 pandemic, Councillor Yousef and Councillor Duncan chose to participate electronically. Note: Councillor Meadus and Councillor Robson were not in attendance at the start of the meeting. 1. CALL TO ORDER 2. ADOPTION AND RECEIPT OF MINUTES 2.1 Minutes of the Committee of the Whole Meeting of November 17, 2020 It was moved and seconded That the minutes of the November 17, 2020 Committee of the Whole Meeting be adopted. CARRIED Committee of the Whole Minutes December 1, 2020 Page 2 of 6 4. PLANNING AND DEVELOPMENT SERVICES 1101 2020-301-RZ, 21643 River Road, RS-1 to RT-2 Staff report dated December 1, 2020 recommending that Maple Ridge Zone Amending Bylaw No. 7686-2020 to rezone from RS-1 (One Family Urban Residential) to RT-2 (Ground-Oriented Residential Infill) to permit a future Courtyard Housing development with approximately eight (8) dwelling units be given first reading and that the applicant provide further information as described on Schedules C, D and E of the Development Procedures Bylaw No. 5879–1999. Adrian Kopystynski, Planner, provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated December 1, 2020 titled “First Reading, Zone Amending Bylaw No. 7686-2020, 21643 River Road” be forwarded to the Council Meeting of December 8, 2020. CARRIED 1102 2020-389-RZ, Temporary Use Permits Staff report dated December 1, 2020 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7685-2020 to designate the entire City as a Temporary Use Area removing the requirement to amend the Official Community Plan for each application, be given first and second reading and be forwarded to Public Hearing. Mark McMullen, Manager of Development and Environmental Services, provided a summary presentation and staff answered Council questions. Note: Councillor Meadus entered the meeting at 1:48 p.m. during the staff presentation. Note: Councillor Robson entered the meeting at 1:53 p.m. during questions from Council. It was moved and seconded That the staff report dated December 1, 2020 titled “First and Second Reading, Official Community Plan Amending Bylaw No. 7685-2020, Temporary Use Permits” be forwarded to the Council Meeting of December 8, 2020. CARRIED Committee of the Whole Minutes December 1, 2020 Page 3 of 6 1103 2020-362-RZ, 11300 Pazarena Place, RM-1 to C-1 Staff report dated December 1, 2020 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7678-2020 to redesignate from Urban Residential to Commercial be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7679-2020 to rezone from RM-1 (Townhouse Residential) to C-1 (Neighbourhood Commercial) to adjust zone boundaries to match subdivision boundaries for a mixed use site and adjacent townhouse site be given first and second reading and be forwarded to Public Hearing. Adrian Kopystynski, Planner, provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated December 1, 2020 titled “First and Second Reading, Official Community Plan Amending Bylaw No. 7678-2020; First and Second Reading, Zone Amending Bylaw No. 7679-2020, 11300 Pazarena Place” be forwarded to the Council Meeting of December 8, 2020. CARRIED 1104 2018-243-RZ, 21963 Dewdney Trunk Road, unaddressed lot and 12029 220 Street, RS-1 to RM-5 Staff report dated December 1, 2020 recommending that Maple Ridge Zone Amending Bylaw No. 7484-2018 to rezone from RS-1 (One Family Urban Residential) to RM-5 (Low Density Apartment Residential) to permit construction of approximately twelve (12) townhouse units be given second reading as amended and be forwarded to Public Hearing. Adrian Kopystynski, Planner, provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated December 1, 2020 titled “Second Reading, Zone Amending Bylaw No. 7484-2018, 21963 Dewdney Trunk Road, unaddressed lot and 12029 220 Street” be forwarded to the Council Meeting of December 8, 2020. CARRIED Committee of the Whole Minutes December 1, 2020 Page 4 of 6 1105 2016-055-DVP, 2016-055-DP, 23183 136 Avenue Staff report dated December 1, 2020 recommending that the Corporate Officer be authorized to sign and seal 2016-055-DVP to reduce minimum yard setbacks, to reduce minimum radius of space unencumbered by buildings from living room windows and from the centre of all other required windows, and to reduce minimum Usable Open Space per three bedroom unit and that the Corporate Officer be authorized to sign and seal 2016-055-DP for a 54-unit townhouse development consisting of eleven buildings under the RM-1 (Townhouse Residential) zone. Michelle Baski, Planner, provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated December 1, 2020 titled “Development Variance Permit and Development Permit, 23183 136 Avenue” be forwarded to the Council Meeting of December 8, 2020. CARRIED 5. ENGINEERING SERVICES 1131 Award of Contract RFP-EN20-45: Engineering Services for the Quantitative Risk Assessment - Fraser River Escarpment Area Staff report dated December 1, 2020 recommending that Contract RFP- EN20-45: Engineering Services for the Quantitative Risk Assessment - Fraser River Escarpment Area be awarded to BGC Engineering Inc., that a contingency for unanticipated additional works be approved and that the Corporate Officer be authorized to execute the contract. Josh Mickleborough, Director of Engineering, provided an overview of the report and staff answered Council questions. It was moved and seconded That the staff report dated December 1, 2020 titled “Award of Contract RFP-EN20-45: Engineering Services for the Quantitative Risk Assessment - Fraser River Escarpment Area” be forwarded to the Council Meeting of December 8, 2020. CARRIED Committee of the Whole Minutes December 1, 2020 Page 5 of 6 1132 Latecomer Agreement LC 174/20 Staff report dated December 1, 2020 recommending that the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 174/20 for lands at 20658 and 20668 113 Avenue. It was moved and seconded That the staff report dated December 1, 2020 titled “Latecomer Agreement LC 174/20” be forwarded to the Council Meeting of December 8, 2020. CARRIED 6. CORPORATE SERVICES 1151 First Reading, Greenhouse Gas Reduction Targets, Official Community Plan Amending Bylaw No. 7688-2020 Staff report dated December 1, 2020 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7688-2020 to adopt the regional target for reduction of community greenhouse gas emissions be given first reading. Laura Benson, Senior Policy and Sustainability Analyst, provided an overview of the report and staff answered Council questions. It was moved and seconded That the staff report dated December 1, 2020 titled “First Reading, Greenhouse Gas Reduction Targets, Official Community Plan Amending Bylaw No. 7688-2020” be forwarded to the Council Meeting of December 8, 2020. CARRIED 1152 Infrastructure Inspection Policy No. 9.12 Amendment Staff report dated December 1, 2020 recommending that Infrastructure Inspection Policy No. 9.12 be adopted as amended. It was moved and seconded That the staff report dated December 1, 2020 titled “Infrastructure Inspection Policy No. 9.12 Amendment” be forwarded to the Council Meeting of December 8, 2020. CARRIED Committee of the Whole Minutes December 1, 2020 Page 6 of 6 1153 Municipal Security Issuing Resolution Staff report dated November 24, 2020 recommending approval of borrowings from the Municipal Finance Authority of British Columbia as part of the 2021 Spring Borrowing Session with a request that Metro Vancouver Regional District consent to the borrowings over the terms noted and include the borrowing in their Security Issuing Bylaw. Trevor Thompson, Chief Financial Officer, provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated December 1, 2020 titled “Municipal Security Issuing Resolution” be forwarded to the Special Council Meeting of December 1, 2020. CARRIED Councillor Robson – OPPOSED 1154 Recommendations for Inclusion in the 2021-2025 Financial Plan Bylaw Approval of recommendations included in the Financial Overview Report for inclusion in the 2021-2025 Financial Plan Bylaw. Trevor Thompson, Chief Financial Officer, provided a summary presentation and staff answered Council questions. It was moved and seconded That the “Recommendations presented for Inclusion in the 2021-2025 Financial Plan Bylaw” be forwarded to the Special Council Meeting of December 1, 2020. CARRIED Councillor Yousef and Councillor Robson – OPPOSED 9. ADJOURNMENT – 3:30 p.m. ___________________________________ Mayor Morden, Chair Presiding Member of the Committee