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Home My WebLink About2020-02-25 Adopted Council Workshop Minutes.pdfDoc#2410040 City of Maple Ridge COUNCIL WORKSHOP MINUTES February 25, 2020 The Minutes of the City Council Workshop held on February 25, 2020 at 11:03 a.m. in the Blaney Room at City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor K. Duncan Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef Appointed Staff A. Horsman, Chief Administrative Officer L. Benson, Director of Corporate Administration (Corporate Officer) D. Boag, General Manager Parks, Recreation & Culture C. Carter, General Manager Planning & Development Services C. Crabtree, General Manager Corporate Services S. Nichols, Deputy Corporate Officer D. Pollock, General Manager Engineering Services T. Thompson, Chief Financial Officer Other staff as required: J. Clelland, Assistant Chief Fire Prevention & Emergency Program M. Orsetti, Director of Bylaw & Licensing Services Note: These Minutes are posted on the City Web Site at www.mapleridge.ca 1. APPROVAL OF THE AGENDA R/2020-059 It was moved and seconded That the agenda of the February 25, 2020 Council Workshop Meeting be approved as circulated. CARRIED 2. ADOPTION OF MINUTES 2.1 Minutes of the February 11, 2020 Council Workshop Meeting R/2020-060 It was moved and seconded That the minutes of the Council Workshop Meeting of February 11, 2020 be adopted as circulated. CARRIED Council Workshop Minutes February 25, 2020 Page 2 of 5 3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 4. UNFINISHED AND NEW BUSINESS 4.1 Maple Ridge Wildlife and Vector Control Amending Bylaw No. 7619-2020 and Maple Ridge MTI Amending Bylaw No. 7621-2020 Staff report dated February 25, 2020 recommending that the attachment to the February 25, 2020 report titled “Maple Ridge Wildlife and Vector Control Amending Bylaw No. 7619-2020 and Maple Ridge MTI Amending Bylaw No. 7621-2020” be forwarded to the March 10, 2020 Council Meeting. The General Manager of Planning and Development Services introduced the item. The Director of Bylaw and Licensing provided a presentation and responded to questions from Council. R/2020-061 It was moved and seconded That the attachment to the February 25, 2020 report titled “Maple Ridge Wildlife and Vector Control Amending Bylaw No. 7619-2020 and Maple Ridge MTI Amending Bylaw No. 7621-2020” be forwarded to the March 10, 2020 Council Meeting. CARRIED 4.2 Maple Ridge-Pitt Meadows Area Transport Plan: Additional Tasks Proposed by TransLink Staff report dated February 25, 2020 for information. The General Manager of Engineering Services spoke to the staff report, providing background information and responded to questions from Council. The Mayor provided information relative to recent meetings with TransLink. Councillor Svendsen and Yousef left the meeting at 12:27 p.m. 4.3 Community Emergency Preparedness Fund – ESS Application Staff report dated February 25, 2020 recommending that staff be authorized to submit an application to the Union of British Columbia Municipalities 2020 Community Emergency Preparedness Fund for $23,951.12 toward the “ESS Modernization” project. The Assistant Chief Fire Prevention & Emergency Program spoke to the staff report and responded to questions. Council Workshop Minutes February 25, 2020 Page 3 of 5 Councillor Svendsen returned to the meeting at 12:29 during the staff presentation. It was moved and seconded That staff be authorized to submit an application to the Union of British Columbia Municipalities 2020 Community Emergency Preparedness Fund for $23,951.12 toward the “ESS Modernization” project. With the approval of Council, the mover and seconder withdrew their motions to allow comments and consideration at the table. R/2020-062 It was moved and seconded That staff be authorized to submit an application to the Union of British Columbia Municipalities 2020 Community Emergency Preparedness Fund for $23,951.12 toward the “ESS Modernization” project. CARRIED 4.4 Mayor and Council Correspondence Policy Staff report dated February 25, 2020 recommending that the Mayor and Council Correspondence Policy No. 3.08 be repealed in its entirety and replaced with the policy attached to the February 25, 2020 staff report titled “Mayor and Council Correspondence Policy”. The Director of Corporate Administration spoke to the report, advising that a redline version of the policy had been provided, and responded to questions from Council. The Mayor noted that given the recent restructuring all correspondence must come through CAO’s office from the start to ensure that responses and requests are handled by staff. Councillor Yousef returned to the meeting at 12:37 p.m. during the Mayor’s comments. R/2020-063 It was moved and seconded That the Mayor and Council Correspondence Policy No. 3.08 be repealed in its entirety and replaced with the policy attached to the February 25, 2020 staff report titled “Mayor and Council Correspondence Policy” as amended to include comments from Council. CARRIED Councillor Duncan – OPPOSED Council Workshop Minutes February 25, 2020 Page 4 of 5 4.5 Code of Conduct – Accountability Mechanisms Staff report dated February 25, 2020 for information only. The Director of Corporate Administration spoke to processes recently adopted by other Lower Mainland municipalities to ensure procedural fairness. The Mayor spoke to the reference document circulated to members of Council prior to the meeting. R/2020-064 It was moved and seconded That the Mayor be authorized to work with staff to develop a tool to address the code of conduct and mechanisms for accountability. CARRIED Councillor Robson – OPPOSED 5. CORRESPONDENCE – Nil 5.1 UPCOMING EVENTS Events were provided in the agenda package for Council and public. 6. BRIEFING ON OTHER ITEMS OF INTEREST / QUESTIONS FROM COUNCIL – Nil 7. MATTERS DEEMED EXPEDIENT – Nil 8. NOTICE OF CLOSED COUNCIL MEETING R/2020-065 It was moved and seconded That the meeting will be closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter as the subject matter being considered relates to the following: Section 90(1)(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality Council Workshop Minutes February 25, 2020 Page 5 of 5 Section 90(1)(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public Any other matter that may be brought before the Council that meets the requirements for a meeting closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter or Freedom of Information and Protection of Privacy Act. CARRIED 9. ADJOURNMENT – 3:18 p.m. _______________________________ M. Morden, Mayor Certified Correct ___________________________________ L. Benson, Corporate Officer