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Home My WebLink About2020-03-10 Adopted Council Workshop Minutes.pdfDoc#2411202 City of Maple Ridge COUNCIL WORKSHOP MINUTES March 10, 2020 The Minutes of the City Council Workshop held on March 10, 2020 at 11:02 a.m. in the Blaney Room at City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor K. Duncan Councillor C. Meadus Councillor G. Robson** Councillor R. Svendsen Councillor A. Yousef* Appointed Staff A. Horsman, Chief Administrative Officer D. Boag, General Manager Parks, Recreation & Culture C. Carter, General Manager Planning & Development Services C. Crabtree, General Manager Corporate Services S. Nichols, Deputy Corporate Officer D. Pollock, General Manager Engineering Services T. Thompson, Chief Financial Officer Other staff F. Armstrong, Manager, Corporate Communications K. Baird, Tourism Coordinator S. Cote-Rolvink, Chief Building Official C. Cowles, Manager of Community Social Safety Initiatives, Licences & Bylaws W. Dupley, Director Economic Development M. Orsetti, Director Bylaw and Licensing Services Note: These Minutes are posted on the City Web Site at www.mapleridge.ca *Councillor Yousef attended via GoToMeeting. **Councillor Robson was absent at the start of the meeting. 1. APPROVAL OF THE AGENDA R/2020-083 It was moved and seconded That the agenda of the March 10, 2020 Council Workshop Meeting be approved as circulated. CARRIED Council Workshop Minutes March 10, 2020 Page 2 of 7 2. ADOPTION OF MINUTES 2.1 Minutes of the February 25, 2020 Council Workshop Meeting R/2020-084 It was moved and seconded That the Council Workshop minutes of February 25, 2020 be adopted. CARRIED 3. PRESENTATIONS AT THE REQUEST OF COUNCIL 3.1 Community Social Safety Initiative The CAO provided a brief introduction. The Acting General Manager of Corporate Administration spoke to the beginning slides of the presentation, and introduced the staff and consultants who would be speaking to various parts of the presentation. Councillor Robson entered the meeting at 11:14 am during the presentation by Ms. Crabtree. Councillor Meadus and Mayor Morden left the meeting at 12:32 p.m. 4. UNFINISHED AND NEW BUSINESS 4.1 GLOW Maple Ridge Strategies and Recommendations Staff report dated March 10, 2020 recommending that the growth of Glow Maple Ridge be supported at an annual amount of $35,000, funded through Accumulated Surplus, for each of the next two years, 2020 and 2021; and, that the next Financial Plan Bylaw amendment include this funding. The Director of Economic Development provided a brief introduction. The Tourism Coordinator provided a presentation and responded to questions from Council. Councillor Meadus reentered the meeting at 12:35 p.m. during Ms. Bairds’ introduction. Mayor Morden reentered the meeting at 12:36 p.m. during the staff presentation. MAIN MOTION R/2020-085 It was moved and seconded That the growth of GLOW Maple Ridge be supported at an annual amount of $35,000, funded through Accumulated Surplus, for each of the next two years, 2020 and 2021; and, Council Workshop Minutes March 10, 2020 Page 3 of 7 That the next Financial Plan Bylaw amendment include this funding. R/2020-086 It was moved and seconded That the foregoing motion be amended by adding the text “up to” before the text “$35,000”. CARRIED MAIN MOTION AS AMENDED R/2020-087 It was moved and seconded That the growth of GLOW Maple Ridge be supported at an annual amount of up to $35,000, funded through Accumulated Surplus, for each of the next two years, 2020 and 2021; and, That the next Financial Plan Bylaw amendment include this funding. CARRIED 4.2 Mayor and Council Recognition Program Recommendations Staff report dated March 10, 2020 recommending that staff be directed to expand the Parks Gift Program to include a “Mayor and Council Honour” component to celebrate the accomplishments of citizens on both undesignated amenities, such as benches and other park furnishings, in existing civic sites and proposed new assets as part of upgrades or new construction of public amenities in the community. The Manager of Corporate Communications spoke to the staff report and responded to questions from Council. R/2020-088 It was moved and seconded That staff be directed to expand the Parks Gift Program to include a “Mayor and Council Honour” component to celebrate the accomplishments of citizens on both undesignated amenities, such as benches and other park furnishings, in existing civic sites and proposed new assets as part of upgrades or new construction of public amenities in the community. CARRIED R/2020-089 It was moved and seconded That the meeting be recessed for 30 minutes. CARRIED Council Workshop Minutes March 10, 2020 Page 4 of 7 At 1:07 p.m. the Mayor announced that the recess had ended and called the meeting to order. The agenda was re-ordered to deal with Items 4.6 and 4.5 before item 4.3. 4.3 Council Training, Conferences and Association Building - Policy No. 3.07 (4.6) Staff report dated March 10, 2020 recommending that a revised Council Training, Conferences and Association Building - Policy No. 3.07 be brought back to Council for consideration. The Chief Financial Officer spoke to the staff report and responded to questions from Council. R/2020-090 It was moved and seconded That an amended Council Training, Conferences and Association Building – Policy 3.07 be brought back to Council for consideration. CARRIED Councillor Svendsen and Councillor Robson left the meeting at 2:15 p.m. 4.4 City of Maple Ridge Visual Identity (4.5) Staff report dated March 10, 2020 providing the following three options for Council consideration: A. Continue the roll out of the single leaf visual identifier across City assets as needed; or, B. Apply the 2006 visual identity (as displayed on this report) across all City assets; or, C. Prepare a scoping report in order to engage an outside consultant to complete a full brand review that would include the City's vision and mission statements, key brand messages and visual identity. The Manager of Corporate Communications provided a presentation on the timeline and background of the City’s visual identity program. Councillor Svendsen and Councillor Robson reentered the meeting at 2:20 p.m. during the staff presentation. Councillor Duncan left the meeting at 2:35 p.m. and did not return to the meeting. Council Workshop Minutes March 10, 2020 Page 5 of 7 R/2020-091 It was moved and seconded That staff prepare a report on the appearance of the final logo to be used by the City of Maple Ridge, which is to be digitally scalable and consistent throughout the organization in the fullness of time. CARRIED Councillor Robson left the meeting at 3:06 p.m. and did not return to the meeting. 4.5 Proposed New Sign Bylaw No. 7630-2020 (4.3) Staff report dated March 10, 2020 recommending that the attachment to the March 10, 2020 report titled “Proposed New Sign Bylaw No. 7630-2020” be forwarded to the March 31, 2020 Council Meeting. The General Manager of Planning and Development Services provided a brief introduction. The Chief Building Officer provided a presentation and responded to questions from Council. R/2020-092 It was moved and seconded That the attachment to the March 10, 2020 report titled “Proposed New Sign Bylaw No. 7630-2020” be forwarded to the March 31, 2020 Council Meeting. CARRIED 4.6 Maple Ridge Bylaw Notice Enforcement Bylaw No. 7626-2020 (4.4) Staff report dated March 10, 2020 recommending that the attachment to the March 10, 2020 report titled “Maple Ridge Bylaw Notice Enforcement Bylaw No. 7626-2020” be forwarded to the March 31, 2020 Council Meeting. The Director of Bylaw and Licensing Services provided a presentation and responded to questions from Council. R/2020-093 It was moved and seconded That the attachment to the March 10, 2020 report titled “Maple Ridge Bylaw Notice Enforcement Bylaw No. 7626-2020” be forwarded to the March 31, 2020 Council Meeting. CARRIED Council Workshop Minutes March 10, 2020 Page 6 of 7 5. CORRESPONDENCE – Nil 5.1 UPCOMING EVENTS Events were provided in the agenda package for Council and public. 6 BRIEFING ON OTHER ITEMS OF INTEREST / QUESTIONS FROM COUNCIL 7. MATTERS DEEMED EXPEDIENT 8. NOTICE OF CLOSED COUNCIL MEETING R/2020-094 It was moved and seconded That the meeting will be closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter as the subject matter being considered relates to the following: Section 90(1)(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; Section 90(1)(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure might reasonably be expected to harm the interests of the municipality; Section 90(1)(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; Any other matter that may be brought before the Council that meets the requirements for a meeting closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter or Freedom of Information and Protection of Privacy Act. CARRIED Council Workshop Minutes March 10, 2020 Page 7 of 7 9. ADJOURNMENT – 4:16 p.m. _______________________________ M. Morden, Mayor Certified Correct ___________________________________ S. Nichols, Corporate Officer