HomeMy WebLinkAbout2020-05-26 Adopted Council Workshop Minutes.pdf City of Maple Ridge
COUNCIL WORKSHOP MINUTES
May 26, 2020
The Minutes of the Council Workshop held on May 26, 2020 at 11:00 a.m. as an online
virtual meeting hosted at City Hall, 11995 Haney Place, Maple Ridge, British Columbia for
the purpose of transacting regular City business.
PRESENT Appointed Staff
Elected Officials A. Horsman, Chief Administrative Officer
Mayor M. Morden D. Boag, General Manager Parks, Recreation & Culture
Councillor J. Dueck C. Carter, General Manager Planning & Development Services
Councillor K. Duncan C. Crabtree, Acting General Manager Corporate Services
Councillor C. Meadus D. Pollock, General Manager Engineering Services
Councillor G. Robson T. Thompson, Chief Financial Officer
Councillor R. Svendsen D. Denton, Deputy Corporate Officer
Councillor A. Yousef Other Staff as Required
L. Zosiak, Manager of Community Planning
A. Grochowich, Planner 2
D. Hall, Planner 2, Auxiliary
M. Orsetti, Director of Bylaw and Licensing Services
C. McBeath, Digital Marketing & Engagement Coordinator
______________________________________________________________________________
Note: These minutes are posted on the City Web site at www.mapleridge.ca
Note: Due to the COVID-19 pandemic, Council members participated electronically. Mayor
Morden chaired the meeting from the Council Chambers.
1. APPROVAL OF THE AGENDA
R/2020-223
Moved and seconded
That the agenda of the May 26, 2020 Council Workshop Meeting be approved as
circulated.
CARRIED
2. ADOPTION OF MINUTES
R/2020-224
Moved and seconded
That the minutes of the May 12, 2020 Council Workshop Meeting be adopted as
circulated.
CARRIED
Council Workshop Minutes
May 26, 2020
Page 2 of 4
3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil
4. UNFINISHED AND NEW BUSINESS
4.1 Maple Ridge Social Services Inventory Update - SPARC Presentation
Presentation by the Social Planning and Research Council of British Columbia
("SPARC”)
• Monica Petek, Researcher, Department of Research, Planning and Community
Development
Staff report dated May 26, 2020 recommending that the April 2020 Maple Ridge
Social Service Inventory be endorsed and that staff begin a gap analysis based on
the inventory to identify key trends, strengths and opportunities related to social
services in Maple Ridge.
The Manager of Community Planning introduced the item.
Ms. Petek gave a PowerPoint presentation outlining the purpose of the Social
Services Inventory and providing information on how the inventory was created, key
differences in programs offered in 2016 and in 2020 and the limitations on current
services.
R/2020-225
Moved and seconded
1. That the Maple Ridge Social Service Inventory (April 2020) be received into
the record as information.
CARRIED
4.2 Vaping Retail Discussion Paper
Staff report dated May 26, 2020 recommending staff proceed with regulations
pertaining to vaping retail outlets based on options provided within the report.
The Director of Planning introduced the topic.
D. Hall provided a presentation providing information on vaping, health impact
concerns and current and suggested options for regulations to deal with vaping
issues and the sale of the products. She answered questions from Council.
The Director of Bylaw and Licensing Services provided clarification on the current
smoking bylaw.
Council Workshop Minutes
May 26, 2020
Page 3 of 4
R/2020-226
Moved and seconded
That staff proceed with regulations pertaining to vaping retail outlets based on
Option 4 Prohibition against further vape retail outlets as principal uses with Maple
Ridge.
CARRIED
Note: The meeting was recessed at 1:36 p.m. and reconvened at 2:02 p.m.
4.3 Open Government - Chatbot
The Acting General Manager Corporate Services introduced the Chatbot and
outlined its functions.
The Digital Marketing & Engagement Coordinator provided a demonstration of the
functionality of the new Chatbot feature on the City of Maple Ridge website.
5. CORRESPONDENCE – Nil
6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL – Nil
Councillor Robson inquired whether an upgrade on the City’s current budget will be
provided and requested information on the treatment of the City’s tenants during
COVID-19. The Chief Administrative Officer advised on a budget update and future
discussion pertaining the City’s tenants.
Councillor Duncan asked about an item added to Closed Council on short notice.
The Mayor provided clarification on the addition to the agenda.
7. MATTERS DEEMED EXPEDIENT – Nil
8. NOTICE OF CLOSED COUNCIL MEETING
MAIN MOTION
R/2020-227
Moved and seconded
That the meeting be closed to the public pursuant to Sections 90 (1) and 90 (2) of the
Community Charter as the subject matter being considered relates to the following:
Council Workshop Minutes
May 26, 2020
Page 4 of 4
Section 90(1)(e) The disposition of land or improvements, if the council considers
that disclosure might reasonably be expected to harm the interests
of the municipality.
Any other matter that may be brought before the Council that meets the
requirements for a meeting closed to the public pursuant to Sections 90 (1) and 90
(2) of the Community Charter or Freedom of Information and Protection of Privacy
Act.
AMENDMENT TO MAIN MOTION
R/2020-228
Moved and seconded
That the motion to close the meeting to the public pursuant to Sections 90 (1) and
90 (2) of the Community Charter be amended with the addition of:
Section 90(1)(c) Labour relations or employee negotiations;
Section 90(1)(d) The security of property of the municipality;
Section 90(1)(k) Negotiations and related discussions respecting the proposed
provision of a municipal service that are at their preliminary
stages and that, in the view of the council, could reasonably be
expected to harm the interests of the municipality if they were
held in public; and
Section 90(1)(m) A matter that, under another enactment, is such that the public
may be excluded from the meeting.
MOTION AS AMENDED CARRIED
9. ADJOURNMENT – 2:47 p.m.
_______________________________
M. Morden, Mayor
Certified Correct
___________________________________
D. Denton, Deputy Corporate Officer