HomeMy WebLinkAbout2020-06-09 Adopted Council Workshop Minutes.pdfCity of Maple Ridge
COUNCIL WORKSHOP MINUTES
June 9, 2020
The Minutes of the City Council Workshop held on June 9, 2020 at 11:04 a.m. in the
Blaney Room at City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the
purpose of transacting regular City business.
PRESENT
Elected Officials
Mayor M. Morden
Councillor J. Dueck
Councillor K. Duncan
Councillor C. Meadus
Councillor G. Robson
Councillor R. Svendsen
Councillor A. Yousef
APPOINTED STAFF
C. Carter, Acting Chief Administrative Officer
D. Boag, General Manager Parks, Recreation & Culture
C. Crabtree, Acting General Manager Corporate Services
D. Pollock, General Manager Engineering Services
T. Thompson, Chief Financial Officer
S. Nichols, Corporate Officer
Other Staff as Required
W. Dupley, Director Economic Development
C. Goddard, Director of Planning
A. Grochowich, Planner 2
D. Mikes, Manager of Procurement
C. Nolan, Corporate Controller
D. Olivieri, Research Technician
L. Zosiak, Manager of Community Planning
GUESTS
Anne-Marie Whittaker, EcoPlan International
Brian Szabo, Auditor, BDO Canada LLP
Note: These Minutes are posted on the City Web Site at www.mapleridge.ca
Note: Due to the COVID-19 pandemic, Council members participated electronically.
1. APPROVAL OF THE AGENDA
R/2020-253
It was moved and seconded
That the agenda of the June 9, 2020 Council Workshop Meeting be amended
to deal with Item 4.6 Proposed Amendment to the 2020 Council Meeting
Schedule after Item 4.2 Draft Ground-Orientated Residential Infill Development
Permit Guidelines; and
That the minutes be renumbered to reflect the new order; and further,
That the agenda be approved as amended.
CARRIED
3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil
Council Workshop Minutes
June 9, 2020
Page 2 of 6
4. UNFINISHED AND NEW BUSINESS
4.1 Purchasing Policy Update
The Acting General Manager Corporate Services introduced the Manager of
Procurement and provided a background on the item and on the process
moving forward.
The Manager of Procurement provided a summary presentation and staff
responded to questions from Council.
Note: The adoption of the minutes was dealt with following Item 4.1.
2. ADOPTION OF MINUTES
2.1 Minutes of the May 26, 2020 Council Workshop Meeting
R/2020-254
It was moved and seconded
That the minutes of the Council Workshop Meeting of May 26, 2020 be adopted
as circulated.
CARRIED
4.2 Draft Ground-Oriented Residential Infill Development Permit Guidelines
Staff report dated June 9, 2020 recommending that the Ground-Oriented
Residential Infill Development Permit Guidelines be used to guide preparation
and evaluation of new and in-stream triplex, fourplex and courtyard housing
applications and that an Official Community Plan Amending Bylaw for Ground-
Oriented Residential Infill Development Permit Guidelines be prepared.
The Manager of Community Planning introduced the item and provided
background information. The Planner provided a summary presentation and
introduced Anne-Marie Whittaker, EcoPlan International, who provided a
detailed presentation on the proposed guidelines. Staff responded to
questions from Council.
R/2020-255
It was moved and seconded
1. That the Ground-Oriented Residential Infill Development Permit Guidelines
be used to guide the preparation and evaluation of new and in-stream
triplex, fourplex and courtyard housing applications;
Council Workshop Minutes
June 9, 2020
Page 3 of 6
2. That an Official Community Plan Amending Bylaw for the Ground-Oriented
Residential Infill Development Permit Guidelines be prepared; and further
3. That In respect of Section 475 of the Local Government Act, requirement
for consultation during the development or amendment of an Official
Community Plan, Council must consider whether consultation is required
with specifically:
i. The Board of the Regional District in which the area covered by the
plan is located, in the case of a Municipal Official Community Plan;
ii. The Board of any Regional District that is adjacent to the area covered
by the plan;
iii. The Council of any municipality that is adjacent to the area covered by
the plan;
iv. First Nations;
v. Boards of Education, Greater Boards and Improvements District
Boards; and
vi. The Provincial and Federal Governments and their agencies; and
In that regard it is recommended that no additional consultation be required in
respect of this matter beyond the early posting of the proposed Official
Community Plan amendments on the City's website, together with an invitation
to the public to comment.
CARRIED
4.3 Proposed Amendment to the 2020 Council Meeting Schedule
Staff report dated June 9, 2020 recommending that the attached report dated
June 23, 2020 titled “Proposed Amendment to the 2020 Council Meeting
Schedule” be forwarded to the June 23, 2020 Council Meeting.
The Corporate Officer provided background information on the scheduling of
Council meetings and the process for developing the amendment. Staff
responded to questions from Council.
The item was referred back to staff with direction to consult with other
municipalities and to report back to Council with options.
Note: Councillor Duncan left the meeting at 1:27 p.m.
Note: The meeting recessed at 1:36 p.m. and was reconvened at 2:03 p.m.
Note: Councillor Svendsen was not in attendance for the remainder of the meeting.
Council Workshop Minutes
June 9, 2020
Page 4 of 6
R/2020-256
It was moved and seconded
That the agenda be reordered to deal with Item 4.7 2019 Consolidated
Financial Statements following Item 4.3 to allow the Auditor to participate in
discussion of the financial statements and that the minutes be renumbered
accordingly.
CARRIED
4.4 2019 Consolidated Financial Statements
Staff report dated June 9, 2020 recommending that the attached report dated
June 23, 2020 titled “2019 Consolidated Financial Statements” be forwarded
to the June 23, 2020 Council Meeting.
The Corporate Controller gave a detailed presentation on the 2019
Consolidated Financial Statements.
Note: Councillor Duncan returned to the meeting at 2:08 p.m. during the staff
presentation.
R/2020-257
It was moved and seconded
That the attachment to the June 9, 2020 Council Workshop report titled “2019
Consolidated Financial Statements" be forwarded to the Council Meeting on
June 23, 2020.
CARRIED
4.5 Processes for Expedited Patio and Sidewalk Cafes
Staff report dated June 9, 2020 recommending that an expedited permitting
process to allow restaurants, cafes and craft breweries to operate sidewalk
cafes and outdoor patios on City sidewalks until October 31, 2020 be
developed and implemented.
The Director of Economic Development provided a detailed presentation and
staff responded to questions from Council.
R/2020-258
It was moved and seconded
That an expedited permitting process to allow restaurants, cafes and craft
breweries to operate sidewalk cafes and outdoor patios on City sidewalks until
October 31, 2020 be developed and implemented.
CARRIED
Council Workshop Minutes
June 9, 2020
Page 5 of 6
4.6 Maple Ridge Fees & Charges Bylaw
Staff report dated June 9, 2020 recommending that the attached report dated
June 23, 2020 titled “Maple Ridge Fees & Charges Bylaw” be forwarded to the
June 23, 2020 Council Meeting.
The Research Technician provided a summary presentation and staff
responded to questions from Council.
R/2020-259
It was moved and seconded
That Schedule A of the draft Maple Ridge Fees & Charges Bylaw be amended
to replace proposed fees with the fees currently in place; and
That the report attached to the June 9, 2020 Council Workshop report titled
“Maple Ridge Fees & Charges Bylaw” be forwarded to the Council Meeting on
June 23, 2020 as amended.
CARRIED
4.7 Union of British Columbia Municipalities (“UBCM”) Resolutions
Staff report dated June 9, 2020 recommending that resolutions pertaining to
mandatory signage for bear traps, banning of shock collars, criminal record
checks for Local Government Elected Officials, the establishment of an
Independent Office of Integrity for Local Government, and the inclusion of
production of cannabis to the Local Government Act to allow local government
enforcement of nuisance bylaw regulations against cannabis producers, be
forwarded to the 2020 UBCM convention.
The Corporate Officer reviewed the staff report and staff responded to
questions from Council.
R/2020-260
It was moved and seconded
That the following UBCM resolutions included in the staff report dated June 9,
2020 be forwarded to the UBCM for consideration at the 2020 UBCM
Convention:
1. Mandatory Signage for Bear Traps
2. Banning Shock Collars
3. Criminal Record Checks for Local Government Elected Officials
4. Independent Office of Integrity for Local Government
5. Cannabis Farm Use
Council Workshop Minutes
June 9, 2020
Page 6 of 6
R/2020-261
It was moved and seconded
That the UBCM resolutions included in the staff report dated June 9, 2020 be
referred back to staff for amendment prior to being forwarded to the June 23,
2020 Council Meeting.
CARRIED
Councillor Duncan – OPPOSED
5. CORRESPONDENCE – Nil
6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL – Nil
7. MATTERS DEEMED EXPEDIENT – Nil
8. MAYOR’S AND COUNCILLORS’ REPORTS – Nil
9. ADJOURNMENT – 4:18 p.m.
_______________________________
M. Morden, Mayor
Certified Correct
___________________________________
S. Nichols, Corporate Officer