HomeMy WebLinkAbout2020-09-29 Adopted Council Workshop Minutes.pdf City of Maple Ridge
COUNCIL WORKSHOP MINUTES
September 29, 2020
The Minutes of the City Council Workshop held on September 29, 2020 at 11:02 a.m.
hosted in the Council Chambers at City Hall, 11995 Haney Place, Maple Ridge, British
Columbia for the purpose of transacting regular City business.
PRESENT
Elected Officials
Mayor M. Morden
Councillor J. Dueck
Councillor K. Duncan
Councillor C. Meadus
Councillor G. Robson
Councillor R. Svendsen
Councillor A. Yousef
Appointed Staff
A. Horsman, Chief Administrative Officer
D. Boag, General Manager Parks, Recreation & Culture
C. Carter, General Manager Planning & Development Services
T. Thompson, Acting General Manager Corporate Services
S. Nichols, Corporate Officer
D. Pollock, General Manager Engineering Services
Other Staff as Required
K. Baird, Tourism Coordinator
W. Dupley, Director, Economic Development
C. Goddard, Director of Planning
M. Johnson, Film Production Liaison
E. Mark, Clerk, Legal & Legislative Services
M. Orsetti, Director of Bylaw and Licensing Services
Note: These Minutes are posted on the City Web Site at www.mapleridge.ca
Note: Due to COVID Councillor Yousef participated electronically. Councillor Meadus was
absent at the start of the meeting.
1. APPROVAL OF THE AGENDA
R/2020-372
It was moved and seconded
That the agenda of the September 29, 2020 Council Workshop Meeting be
approved as circulated.
CARRIED
Council Workshop Minutes
September 29, 2020
Page 2 of 5
2. ADOPTION OF MINUTES
2.1 Minutes of the September 8, 2020 Council Workshop Meeting
R/2020-373
It was moved and seconded
That the minutes of the Council Workshop Meeting of September 8, 2020
be adopted as circulated.
CARRIED
3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil
4. UNFINISHED AND NEW BUSINESS
4.1 Committee Task Force Review – Phase 3 Recommendations
Staff report dated September 29, 2020 recommending that proposed
amendments to Policies 3.10 and 3.11 be approved, that the proposed 2021
Council Appointment Schedule structure be approved, that Advisory Committee
members receive a one year term extension, that the Audit and Finance
Committee begin meeting in January 2021, and that the Corporate Governance
and Human Resources Committee Terms of Reference be approved.
The Corporate Office introduced the item. Councillor Dueck and Councillor
Yousef spoke to the staff report. Staff responded to questions from Council.
Note: Councillor Meadus joined the meeting at 11:21 a.m.
R/2020-374
Moved and seconded
1. That Policy 3.10 - Council and Staff Liaison Roles be approved as
amended; and,
2. That the proposed structure for the 2021 Council Appointment Schedule
be approved; and,
3. That Policy 3.11- Committees of Council be approved as amended; and
4. That all Advisory Committee and Commission Members receive a one year
extension to their current membership term due to work plan delays
related to COVID; and,
5. That the Audit and Finance Committee begin meeting in January 2021 in
accordance with the revised Terms of Reference; and,
6. That the Corporate Governance and Human Resources Committee Terms
of Reference be approved and the Committee begin Fall 2020; and further
Council Workshop Minutes
September 29, 2020
Page 3 of 5
7. That the Task Force provide a report on the role of the Deputy Mayor, the
Corporate Development & Enterprise Services Committee, the Community
Safety Committee and a youth committee, based on the comments and
discussion received at the September 29, 2020 Council Workshop
meeting.
CARRIED
Councillor Duncan, Councillor Robson – OPPOSED
Note: Councillor Duncan left the meeting at 12:30 p.m. and returned at 12:36 p.m.
4.2 Economic Development Committee Update
Staff report dated September 29, 2020 providing an update on work carried
out by the Economic Development Committee.
The Director of Economic Development advised that there was no staff
presentation and introduced the item.
Dominic Kotarski, Chair, Economic Development Committee spoke to the report
and responded to questions of Council.
4.3 Tourism and Film Sector Update
Staff report dated September 29, 2020 providing an update on Maple Ridge's
tourism and film activities.
K. Baird, Tourism Coordinator, introduced the City’s new tourism video provided
a summary presentation. M. Johnson, Film Production Coordinator, reported on
the City’s film activity. Staff responded to questions from Council.
4.4 New Boulevard Maintenance Bylaw
Staff report dated September 29, 2020 recommending that the report titled
"Maple Ridge Boulevard Maintenance Bylaw No. 7666-2020" be forwarded to
the October 13, 2020 Council Meeting.
The Director of Licensing and Bylaw spoke to the staff report and advised that
the bylaw is currently with legal for review. Staff responded to questions from
Council.
Council Workshop Minutes
September 29, 2020
Page 4 of 5
R/2020-375
Moved and seconded
That the attachment to the September 29, 2020 Council Workshop report titled
"Maple Ridge Boulevard Maintenance Bylaw No. 7666-2020" be forwarded to
the Council Meeting on October 13, 2020.
CARRIED
5. CORRESPONDENCE – Nil
6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL – Nil
Councillor Robson inquired as to the status of the sustainability report that was
scheduled to come forward. The Chief Administrative Officer advised that the
report will be vetted through Committee.
7. MATTERS DEEMED EXPEDIENT – Nil
8. NOTICE OF CLOSED COUNCIL MEETING
R/2020-376
Moved and seconded
That the meeting be closed to the public pursuant to Sections 90 (1) and 90
(2) of the Community Charter as the subject matter being considered relates
to the following:
Section 90(1)(a) Personal information about an identifiable individual who
holds a position appointed by the municipality.
Section 90(1)(b) Personal information about an individual who is being
considered for a municipal award.
Section 90(1)(e) The disposition of land if the council considers that
disclosure might reasonably be expected to harm the
interests of the municipality.
Section 90(2)(d) A matter that under another enactment is such that the
public must be excluded from the meeting - under the
Freedom of Information and Protection of Privacy Act
Section 16(1)(a)(ii)
Council Workshop Minutes
September 29, 2020
Page 5 of 5
Any other matter that may be brought before the Council that meets the
requirements for a meeting closed to the public pursuant to Sections 90 (1)
and 90 (2) of the Community Charter or Freedom of Information and
Protection of Privacy Act.
CARRIED
9. ADJOURNMENT – 2:28 p.m.
_______________________________
M. Morden, Mayor
Certified Correct
___________________________________
S. Nichols, Corporate Officer