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Home My WebLink About2020-10-13 Adopted Council Workshop Minutes.pdfCity of Maple Ridge COUNCIL WORKSHOP MINUTES October 13, 2020 The Minutes of the City Council Workshop held on October 13, 2020 at 11:06 a.m. in the Blaney Room at City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor K. Duncan Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef Appointed Staff A. Horsman, Chief Administrative Officer D. Boag, General Manager Parks, Recreation & Culture C. Carter, General Manager Planning & Development Services C. Crabtree, General Manager Corporate Services S. Nichols, Corporate Officer D. Pollock, General Manager Engineering Services Other Staff as Required C. Goddard, Director of Planning K. Gowan, Planner 1 B. Livingston, Business Retention and Expansion Officer J. Mickleborough, Director of Engineering Note: These Minutes are posted on the City Web Site at www.mapleridge.ca Note: Due to COVID Councillor Yousef participated electronically. Councillor Duncan and Councillor Meadus were not in attendance at the start of the meeting. 1. APPROVAL OF THE AGENDA R/2020-394 It was moved and seconded That the agenda of the October 13, 2020 Council Workshop Meeting be approved as circulated. CARRIED 2. ADOPTION OF MINUTES 2.1 Minutes of the September 29, 2020 Council Workshop Meeting R/2020-395 It was moved and seconded That the minutes of the Council Workshop Meeting of September 29, 2020 be adopted as circulated. CARRIED Council Workshop Minutes October 13, 2020 Page 2 of 5 3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 4. UNFINISHED AND NEW BUSINESS 4.1 BC Hydro Water Licence Renewal on the South Alouette River Presentation by a consulting group consisting of Dr. Elmar Plate, LGL Limited, Dr. Morgan Bocking, Ecofish Research and Robert Bocking, LGL Limited. Staff report dated October 13, 2020 providing information on a report by LGL Limited and Ecofish Research on development of the City's position pertaining to the BC Hydro water licence renewal on the South Alouette River. The General Manager of Engineering Services provided a brief history on the item and introduced the consultants from LGL and Ecofish. He provided details on options included in the staff report for Council consideration. The consultants gave a presentation providing details on the Alouette River Salmon Restoration Project. Note: Councillor Meadus joined the meeting at 11:18 a.m. during the presentation. Councillor Duncan joined the meeting at 11:42 a.m. during the presentation. Note: Councillor Yousef left the meeting at 12:17 p.m. due to loss of power. He returned to the meeting at 12:20 p.m. R/2020-396 Moved and seconded That the staff report and presentation be received for information; and, That staff be directed to work with the consultant to develop a position statement to be submitted as part of the BC Hydro Licence process reflecting Council’s support for the issues and directions described in the staff report and LGL presentation and bring this back to Council for its consideration and endorsement. CARRIED Council Workshop Minutes October 13, 2020 Page 3 of 5 4.2 Process for Early Termination of Land Use Contracts Staff report dated October 13, 2020 outlining a general process for terminating land use contracts and presenting a strategy to meet provincial deadlines. K. Gowan, Planner, spoke to the process of terminating Land Use Contracts through self-termination of a contract or rezoning and provided a summary presentation. Staff responded to questions of Council. 4.3 Extension of Expedited Patio and Parklet Process Staff report dated October 13, 2020 recommending that the current expedited permitting process to allow restaurants, cafes and craft breweries to operate outdoor patios be extended until October 31, 2021 and that winterization of patios be supported where the location permits. The Business Retention and Expansion Officer provided a summary presentation and staff responded to questions from Council. Note: Councillor Robson left the meeting at 1:16 p.m. He was absent for the vote. R/2020-397 Moved and seconded 1. That the current expedited permitting process that allows restaurants, cafes and craft breweries to operate outdoor patios be extended until October 31, 2021 in alignment with the Province's newly announced policy directive Temporary Expanded Service Area Authorization for food primary, liquor primary, and manufacturer licensees; and further 2. That "winterization" of patios be supported where the location permits, and where the proposed construction can meet health and life safety standards established by the Province and administered by the City. CARRIED Note: Councillor Robson returned to the meeting at 1:18 p.m. Council Workshop Minutes October 13, 2020 Page 4 of 5 4.4 Council Appointments to New Committees of Council Staff report dated October 13, 2020 recommending that Councillor Svendsen be appointed as Council Liaison to the Parks, Recreation & Culture Advisory Committee and Councillor Meadus be appointed as alternate and that Councillor Dueck, Councillor Duncan, and Councillor Meadus be appointed to the Corporate Governance and Human Resources Committee. 4.4.1 R/2020-398 Moved and seconded That Councillor Ryan Svendsen be appointed as the Council Liaison to the Parks, Recreation & Culture Advisory Committee for a term commencing October 13, 2020 and expiring December 31, 2021 and that Councillor Chelsa Meadus be appointed as the alternate. CARRIED Councillor Duncan, Councillor Robson – OPPOSED 4.4.2 R/2020-399 Moved and seconded That Councillor Judy Dueck, Councillor Kiersten Duncan, and Councillor Chelsa Meadus be appointed to the Corporate Governance and Human Resources Committee for a term commencing October 13, 2020 and expiring December 31, 2021. CARRIED Councillor Duncan – OPPOSED 5. CORRESPONDENCE – Nil 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL Councillor Robson inquired as to why the environmental report scheduled for September had not been brought forward to Council. The Chief Administrative Officer advised that the report will be coming forward on October 27, 2020. 7. MATTERS DEEMED EXPEDIENT – Nil Council Workshop Minutes October 13, 2020 Page 5 of 5 8. NOTICE OF CLOSED COUNCIL MEETING R/2020-400 Moved and seconded That the meeting be closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter as the subject matter being considered relates to the following: Section 90(1)(b) Personal information about an identifiable individual who is being considered for a municipal award or honour. Section 90(1)(g) Litigation or potential litigation affecting the municipality. Any other matter that may be brought before the Council that meets the requirements for a meeting closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter or Freedom of Information and Protection of Privacy Act. CARRIED 9. ADJOURNMENT – 1:30 p.m. _______________________________ M. Morden, Mayor Certified Correct ___________________________________ S. Nichols, Corporate Officer