HomeMy WebLinkAbout2020-10-27 Adopted Council Workshop Minutes.pdf
City of Maple Ridge
COUNCIL WORKSHOP MINUTES
October 27, 2020
The Minutes of the City Council Workshop held on October 27, 2020 at 11:02 a.m. in
the Blaney Room at City Hall, 11995 Haney Place, Maple Ridge, British Columbia for
the purpose of transacting regular City business.
PRESENT
Elected Officials
Mayor M. Morden
Councillor J. Dueck
Councillor K. Duncan
Councillor C. Meadus
Councillor G. Robson
Councillor R. Svendsen
Councillor A. Yousef
Appointed Staff
A. Horsman, Chief Administrative Officer
D. Boag, General Manager Parks, Recreation & Culture
C. Carter, General Manager Planning & Development Services
C. Crabtree, General Manager Corporate Services
D. Pollock, General Manager Engineering Services
T. Thompson, Chief Financial Officer
S. Nichols, Corporate Officer
Other Staff as Required
C. Goddard, Director of Planning
C. Lee, Manager of Revenue and Collections
J. Mickleborough, Director of Engineering
C. Nolan, Corporate Controller
M. Orsetti, Director of Bylaw and Licensing Services
Also in attendance representing the Ridge Meadows RCMP
Detachment
Superintendent J. Hyland, Office in Charge
Inspector A. Good, Operations Officer
Inspector W. Mehat, Operations Support Officer
Note: These Minutes are posted on the City Web Site at www.mapleridge.ca
Note: Due to COVID Councillor Yousef and Councillor Meadus attended virtually.
Note: Councillor Duncan was absent at the start of the meeting.
1. APPROVAL OF THE AGENDA
R/2020-418
It was moved and seconded
That the agenda of the October 27, 2020 Council Workshop Meeting be
approved as circulated.
CARRIED
Council Workshop Minutes
October 27, 2020
Page 2 of 5
2. ADOPTION OF MINUTES
2.1 Minutes of the October 13, 2020 Council Workshop Meeting
R/2020-419
It was moved and seconded
That the minutes of the Council Workshop Meeting of October 13, 2020 be
adopted as circulated.
CARRIED
3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil
4. UNFINISHED AND NEW BUSINESS
4.1 RCMP Quarter 2 Update
Verbal quarterly update by Ridge Meadows RCMP Officer In-Charge,
Superintendent Jennifer Hyland, Inspector Good and Inspector Mehat.
Superintendent Hyland introduced Inspector Wendy Mehat, Operations Support
Officer, who replaced Inspector Aaron Parody.
A copy of the Maple Ridge Q2 and Q3 reports were distributed at the meeting.
Superintendent Hyland provided a summary presentation on updates within the
department. Inspector Good provided a presentation on the crime and
workload metrics.
Note: Councillor Duncan entered the meeting at 11:15 a.m. during the presentation
by Inspector Good.
Inspector Mehat provided a presentation on investigative support and
partnerships
The RCMP members left the meeting at 12:17 p.m.
4.2 Quarter 3, 2020 Financial Update
Staff report dated October 27, 2020 providing a financial update on operating
results to the end of the third quarter, 2020.
C. Nolan, Corporate Controller, provided a summary presentation and
responded to questions from Council.
Council Workshop Minutes
October 27, 2020
Page 3 of 5
4.3 2020 Property Tax Collection
Staff report dated October 27, 2020 providing a comparison of 2020 tax
collection with previous years to assess the impact of COVID-19.
C. Lee, Manager of Revenue and Collections, provided a summary presentation
and responded to questions from Council.
Note: Councillor Duncan left the meeting at 12:55 p.m.
4.4 Corporate Quarterly Report
Staff report dated October 27, 2020 providing a progress update on key
initiatives delivered to date on Council's strategic priorities.
D. Pope, Director of Recreation and Community Engagement, M. Lewis,
Executive Director Human Resources, M. Orsetti, Director of Bylaw and
Licensing Services, J. Mickleborough, Director of Engineering, provided a
summary presentation based on Council’s Strategic Plan Priorities. Staff
responded to questions from Council.
Note: Councillor Duncan returned to the meeting at 1:02 p.m. during the staff
presentation.
Note: The meeting recessed at 1:30 p.m. and reconvened at 2:23 p.m. to continue
with discussion of Item 4.4.
Staff responded to questions from Council.
4.5 Committee Task Force Review – Response to Phase 3 Recommendation
Staff report dated October 27, 2020 recommending that revised Terms of
Reference for the Audit and Finance Committee be adopted and that the Terms
of Reference for the Community Development & Enterprise Services Committee
be adopted.
E. Mark, Legislative Clerk, provided a summary presentation on the staff report
and staff responded to questions from Council.
MAIN MOTION
R/2020-420
Moved and seconded
That the revised Terms of Reference for the Audit and Finance Committee be
adopted; and
Council Workshop Minutes
October 27, 2020
Page 4 of 5
That the Terms of Reference for the Community Development and Enterprise
Services Committee be adopted and the Committee begin meeting as soon as
possible.
CARRIED
MOTION TO AMEND
R/2020-421
Moved and seconded
That the Terms of Reference for the Community Development and Enterprise
Services Committee be amended by replacing the text “General Manager of
Corporate Services” with the text “General Manager of Planning and
Development Services”; and that the text “That the Community Development
and Enterprise Services Committee report back to Council within no later than
end of Q1 2021.” be added to the main motion.
The question was then called on the main motion as amended.
CARRIED
Councillor Duncan – OPPOSED
MAIN MOTION AS AMENDED
That the revised Terms of Reference for the Audit and Finance Committee be
adopted; and
That the Terms of Reference for the Community Development and Enterprise
Services Committee be adopted as amended and the Committee begin meeting
as soon as possible; and further
That the Community Development and Enterprise Services Committee report
back to Council within no later than end of Q1 2021.”
4.6 2021 Acting Mayor Appointments and Government Agencies, Committees &
Commissions and Community Groups and Organization Appointments
Staff report dated October 27, 2020 recommending approval of the Acting
Mayor schedule and appointments and approval of appointments to
Government Agencies, Committees & Commissions and Community Groups
and Organization Appointments.
Note: Councillor Robson left the meeting at 4:14 p.m. and was absent for the vote.
Council Workshop Minutes
October 27, 2020
Page 5 of 5
R/2020-422
Moved and seconded
That the Acting Mayor schedule and appointments for December 2020 to
December 2021 as attached to the staff report dated October 27, 2020 be
approved; and further
That the appointments to Government Agencies, Advisory and/or Legislated
Committees, Special Committees, Community Groups and Organizations and
Standing Committees for December 2020 to December 2021 as attached to
the staff report dated October 27, 2020 be approved.
CARRIED
Councillor Duncan – OPPOSED
5. CORRESPONDENCE – Nil
6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL
7. MATTERS DEEMED EXPEDIENT
8. ADJOURNMENT – 4:15 p.m.
_______________________________
M. Morden, Mayor
Certified Correct
___________________________________
S. Nichols, Corporate Officer