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Home My WebLink About2020-11-23 and 2020-11-24 Adopted Council Special Workshop Minutes.pdfCity of Maple Ridge SPECIAL COUNCIL WORKSHOP MINUTES November 23, 2020 The Minutes of the City Council Workshop held on November 23, 2020 at 9:31 a.m. in the Council Chambers and virtually at City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor K. Duncan Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef Appointed Staff A. Horsman, Chief Administrative Officer D. Boag, General Manager Parks, Recreation & Culture C. Carter, General Manager Planning & Development Services C. Crabtree, General Manager Corporate Services S. Nichols, Corporate Officer D. Pollock, General Manager Engineering Services T. Thompson, Chief Financial Officer Note: These Minutes are posted on the City Website at www.mapleridge.ca Note: Due to COVID Councillor Duncan, Councillor Meadus, Councillor Robson, and Councillor Yousef participated virtually. 1.0 CALL TO ORDER Note: Councillor Duncan joined the meeting at 9:33 a.m. Councillor Robson joined the meeting at 9:34 a.m. 2.0 APPROVAL OF THE AGENDA The Mayor requested an amendment to rules in the Council Procedure Bylaw. R/2020-453 It was moved and seconded To suspend the rules to allow the Chair to attend remotely, to allow the Chair to designate an Acting Mayor, and to reduce speaking time for each item to five minutes two times for a total of ten minutes per member. CARRIED Councillor Duncan - OPPOSED Special Council Workshop Minutes November 23, 2020 Page 2 of 4 3.0 2021 – 2025 CORPORATE PLAN 3.1 Introduction The Chief Administrative Officer provided an introduction to the business planning session process, the timeline for the 2021 – 2025 Corporate Plan, and adoption of the Financial Plan Bylaw. 3.2 Financial Overview Report Summary The Chief Financial Officer provided a detailed presentation on the City’s Financial Plan and staff responded to questions from Council. Note: Councillor Duncan left the meeting at 10:08 a.m. and returned at 10:12 a.m. during the staff presentation. Note: Councillor Duncan left the meeting at 11:08 a.m. and did not return until after the meeting recessed. R/2020-454 It was moved and seconded That the meeting be recessed at 11:19 a.m. for one hour. CARRIED Note: The meeting reconvened at 12:25 p.m. with Councillor Robson absent. Note: Councillor Robson was absent at the start of the meeting. 3.3 Community Safety The General Manager Corporate Services provided a detailed presentation on the strategic pillar of Community Safety and staff responded to questions from Council. Note: Councillor Robson entered the meeting at 12:30 p.m. during the staff presentation. 3.4 Inter-Governmental Relations The Chief Administrative Officer provided a detailed presentation on the strategic pillar of Inter-governmental Relations. Special Council Workshop Minutes November 23, 2020 Page 3 of 4 3.5 Community Pride and Spirit The General Manager Recreation & Culture provided a detailed presentation on the strategic pillar of Community Pride and Spirit. 3.6 Natural Environment The General Manager Engineering Services provided a detailed presentation on the strategic pillar of Natural Environment. 3.7 Growth The General Manager Planning & Development Services provided a detailed presentation on the strategic pillar of Growth. At the conclusion of the staff presentations the floor was opened to questions from Council. Note: Councillor Meadus left the meeting at 1:41 p.m. and returned at 1:45 p.m. R/2020-455 It was moved and seconded That the meeting be recessed at 2:35 p.m. for twenty minutes. CARRIED The meeting reconvened at 2:55 p.m. with the continuation of questions from Council. Note: Councillor Robson was absent at the start of the meeting and reentered the meeting at 3:00 p.m. Note: Councillor Robson left the meeting at 3:18 p.m. and returned at 3:22 p.m. Note Councillor Duncan left the meeting at 3:25 p.m. and returned at 3:30 p.m. Note: Councillor Robson left the meeting at 3:28 p.m. and did not return. R/2020-456 It was moved and seconded That the meeting be recessed at 4:25 p.m. until 9:30 a.m. on November 24, 2020. CARRIED The November 23, 2020 Council Workshop meeting was reconvened at 9:31 a.m. on November 24, 2020. Note: Councillor Duncan was absent at the start of the meeting. Councillor Yousef attended the meeting virtually due to COVID. Councillor Robson joined the meeting at 9:35 a.m. and participated virtually. Special Council Workshop Minutes November 23, 2020 Page 4 of 4 3.8 Capital Program The Chief Financial Officer provided a detailed presentation on the Capital Program and staff responded to questions from Council. Note: Councillor Duncan joined the meeting at 10:13 a.m. Note: Councillor Yousef left the meeting at 10:25 a.m. and returned at 10:30 a.m. Note: Councillor Yousef left the meeting at 11:04 a.m. and returned at 11:07 a.m. 4.0 ADJOURNMENT – 11:18 a.m. _______________________________ M. Morden, Mayor Certified Correct ___________________________________ S. Nichols, Corporate Officer Doc#2634654 City of Maple Ridge SPECIAL COUNCIL WORKSHOP MINUTES November 24, 2020 The Minutes of the City Council Workshop held on November 24, 2020 at 12:03 p.m. in the Blaney Room at City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor K. Duncan Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef Appointed Staff A. Horsman, Chief Administrative Officer D. Boag, General Manager Parks, Recreation & Culture C. Carter, General Manager Planning & Development Services C. Crabtree, General Manager Corporate Services S. Nichols, Corporate Officer D. Pollock, General Manager Engineering Services T. Thompson, Chief Financial Officer Other Staff as Required C. Goddard, Director of Planning R. Stott, Environmental Planner 2 M. Vogel, Computer Support Specialist Note: These Minutes are posted on the City website at www.mapleridge.ca Note: Due to COVID Councillor Yousef, Councillor Duncan and Councillor Robson participated virtually. 1. CALL TO ORDER 2. APPROVAL OF THE AGENDA R/2020-457 It was moved and seconded That the agenda of the November 24, 2020 Special Council Workshop Meeting be approved as circulated. CARRIED 3.0 2021 - 2025 BUSINESS PLANNING 3.1 Council Discussion of the 2021–2025 Corporate Plan The Chief Administrative Officer provided a detailed summary of the Financial Plan process being undertaken this year. Mr. Horsman advised that a Council resolution is required to consider the Municipal Security Issuing recommendation included below in 3.3. Council continued with their questions from the November 23, 2020 staff presentations. Council Workshop Minutes November 24, 2020 Page 2 of 2 3.2 2021 – 2025 Financial Plan Recommendations The Chief Financial Officer and the Chief Administrative Officer provided clarification on the 2021-2025 Financial Plan Bylaw process. R/2020-458 It was moved and seconded That consideration of Item 3.2 “2021-2025 Financial Plan Recommendations” be postponed and added to the November 24, 2020 Regular Council Meeting. CARRIED Councillor Yousef - OPPOSED 3.3 Municipal Security Issuing Resolution Staff report dated November 24, 2020 recommending that borrowings from the Municipal Finance Authority of British Columbia as part of the 2021 Spring Borrowing Session be approved and that Metro Vancouver Regional District be requested to consent to the borrowings over terms noted and include the borrowing in their Security Issuing Bylaw. R/2020-459 It was moved and seconded That consideration of Item 3.3 “Municipal Security Issuing Resolution” be postponed and added to the November 24, 2020 Regular Council Meeting. CARRIED Councillor Yousef - OPPOSED R/2020-460 It was moved and seconded That notice of the Special Closed Council Meeting be waived to allow the meeting to begin at 2:15 p.m. CARRIED 4.0 ADJOURNMENT– 1:47 p.m. _______________________________ M. Morden, Mayor Certified Correct ___________________________________ S. Nichols, Corporate Officer