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Home My WebLink About2020-07-28 Council Workshop Agenda and Reports.pdfCity of Maple Ridge COUNCIL WORKSHOP AGENDA July 28, 2020 11:00a.m. Virtual Online Meeting The purpose of the Council Workshop is to review and discuss policies and other items of interest to Council. Although resolutions may be passed at this meeting, the intent is to make a consensus decision to send an item to Council for debate and vote or refer the item back to staff for more information or clarification. The meeting is live streamed and recorded by the City of Maple Ridge. REMINDER: July 28, 2020 Council Meeting 7:00 p.m. Virtual Online Meeting 1. APPROVAL OF THE AGENDA 2. ADOPTION OF MINUTES 2.1 Minutes of the July 14, 2020 Council Workshop Meeting 3. PRESENTATIONS AT THE REQUEST OF COUNCIL 4. UNFINISHED AND NEW BUSINESS 4.1 Watercourse Debris Removal Policy No. 9.15 Staff report dated July 28, 2020 recommending that Watercourse Debris Removal Policy No. 9.15 be forwarded to a future Council Meeting for consideration. 4.2 Home Based Business Regulation Update Staff report dated July 28, 2020 providing an overview of the Home Occupation Regulation expansion. 4.3 Council Workplan Matrix Update Staff report dated July 28, 2020 recommending that the Council Workplan Matrix be endorsed. 5. CORRESPONDENCE Doc#2392432 Council Workshop Agenda July 28, 2020 Page 2 of 2 6. BRIEFING ON OTHER ITEMS OF INTEREST/ QUESTIONS FROM COUNCIL 7. MATTERS DEEMED EXPEDIENT 8. NOTICE OF CLOSED COUNCIL MEETING The meeting will be closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter as the subject matter being considered relates to the following: Section 90(1)(b) Personal information about an identifiable individual who is being considered for a municipal honour. Section 90(1)(e) The disposition of land or improvements, if the council considers that disclosure might reasonably be expected to harm the interests of the municipality. Any other matter that may be brought before the Council that meets the requirements for a meeting closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter or Freedom of Information and Protection of Privacy Act. 9. ADJOURNMENT APPROVED BY: DATE: PREPARED BY: CHECKED BY: ...... 8.,,,·LLM..."""~'._ffio-.v\_-----'_'"""-' ... '~--DATE: DATE: ;:\u ~~~I ~Q;t0 2.0 Adoption of Minutes 2.0 City of Maple Ridge COUNCIL WORKSHOP MINUTES July 14, 2020 The Minutes of the Closed Council Meeting held as a virtual online meeting hosted in Council Chambers at City Hall, 11995 Haney Place, Maple Ridge, British Columbia on July 14, 2020 at 11:05 a.m. for the purpose of transacting special Municipal business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor K. Duncan Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef Appointed Staff A. Horsman, Chief Administrative Officer D. Boag, General Manager Parks, Recreation & Culture C. Carter, General Manager Planning & Development Services C. Crabtree, Acting General Manager Corporate Services S. Nichols, Corporate Officer D. Pollock, General Manager Engineering Services T. Thompson, Chief Financial Officer Other Staff as Required C. Goddard, Director of Planning K. Gowan, Planner 1 A. Grochowich, Planner 2 M. Orsetti, Director of Bylaw and Licensing Services M. Vogel, Computer Support Specialist L. Zosiak, Manager of Community Planning Note: These Minutes are posted on the City Web Site at www.mapleridge.ca Note: Due to the COVID-19 pandemic, Council members participated electronically. Councillor Svendsen was absent at the start of the meeting due to technical difficulties. 1. APPROVAL OF THE AGENDA R/2020-293 It was moved and seconded That the agenda of the July 14, 2020 Council Workshop Meeting be approved as circulated. CARRIED Note: Councillor Svendsen joined the meeting at 11:06 a.m. Council Workshop Minutes July 14, 2020 Page 2 of 5 2. ADOPTION OF MINUTES 2.1 Minutes of the June 23, 2020 Council Workshop Meeting R/2020-294 It was moved and seconded That the minutes of the Council Workshop Meeting of June 23, 2020 be adopted as circulated. CARRIED 3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 4. UNFINISHED AND NEW BUSINESS 4.1 Employment Lands: Preliminary Concepts for the Yennadon Lands Presentation by Michael von Hausen, MVH Urban and Design Inc. Staff report dated July 14, 2020 recommending that staff proceed with the Yennadon Lands Redesignation public consultation. The Manager of Community Planning and A. Grochowich, Planner, provided a brief background on the item and introduced Michael von Hausen of MVH Urban and Design Inc. Mr. von Hausen provided a detailed presentation outlining preliminary analysis and design concepts for the Yennadon Lands. The Planner provided details on the next steps for the project. Mr. von Hausen and staff responded to questions from Council. R/2020-295 Moved and seconded That Option 2 (Concept 2 in the Yennadon Land Preliminary Concepts presentation) be referred to the public for comment and that an Official Community Plan Amending Bylaw be prepared and accompany the consultation summary report. CARRIED Council Workshop Minutes July 14, 2020 Page 3 of 5 4.2 Accountability Mechanisms for Secondary Suites and Detached Garden Suites Staff report dated July 14, 2020 recommending to prepare amendments to the Business Licencing and Regulation Bylaw to require a Good Neighbour Agreement for rental units and amendments to the Zoning Bylaw to remove the owner occupancy requirement for secondary suites and detached garden suites, and that enforcement of the owner occupancy requirement continue to be held in abeyance. The Manager of Community Planning provided a brief background on the item and introduced K. Gowan, Planner, who provided a detailed presentation Staff responded to questions from Council. R/2020-296 Moved and seconded 1. That staff be directed to prepare amendments to the Business Licencing and Regulation Bylaw to require the Good Neighbour Agreement as a condition of a Business Licence for rental units; and 2. That staff be directed to prepare amendments to the Zoning Bylaw to remove the owner occupancy requirement for secondary suites and detached garden suites; and further 3. That enforcement of the owner occupancy requirement continue to be held in abeyance until the Zoning Bylaw and Business Licencing and Regulation Bylaw amendments are adopted. CARRIED Councillor Duncan, Councillor Yousef - OPPOSED Note: The Mayor called for a 30 minute recess at 1:15 p.m. The meeting was reconvened at 1:47 p.m. Council Workshop Minutes July 14, 2020 Page 4 of 5 4.3 Maple Ridge Social Services: Gap Analysis Scope of Work Staff report dated July 14, 2020 recommending that staff begin a gap analysis to identify key trends, strengths and opportunities related to social services in Maple Ridge. The Manager of Community Planning provided background on the item. A. Grochowich, Planner presented a detailed presentation and staff responded to questions from Council. R/2020-297 Moved and seconded That staff be directed to begin a gap analysis, based on the scope of work identified in the report dated July 14, 2020, in order to identify key trends, strengths, and opportunities related to social services in Maple Ridge. CARRIED Councillor Robson, Councillor Svendsen, Councillor Yousef – OPPOSED 4.4 Business and Financial Planning Guidelines 2021-2025 Staff report dated July 14, 2020 recommending that the report titled “Business and Financial Planning Guidelines 2021-2025” be forwarded to the July 28, 2020 Regular Council Meeting. The Chief Financial Officer provided a detailed presentation and staff responded to questions from Council. R/2020-298 Moved and seconded That the attachment to the July 14, 2020 Council Workshop report titled “Business and Financial Planning Guidelines 2021-2025 be forwarded to the Council Meeting on July 28, 2020 to include feedback received at the July 14, 2020 Council Workshop. CARRIED 5. CORRESPONDENCE – Nil 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL – Nil Council Workshop Minutes July 14, 2020 Page 5 of 5 7. MATTERS DEEMED EXPEDIENT – Nil 8. ADJOURNMENT – 3:21 p.m. M. Morden, Mayor Certified Correct S. Nichols, Corporate Officer TO: FROM: SUBJECT: His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer Watercourse Debris Removal Policy EXECUTIVE SUMMARY: CITY OF MAPLE RIDGE MEETING DATE: July 28, 2020 FILE NO: 11-5225-05 MEETING: Council Workshop The purpose of this report is to discuss the issues ans1ng from debris and blockages on watercourses through the City and to seek Council's endorsement of the Watercourse Debris Removal Policy (Policy). There are a large number of watercourses across the City of Maple Ridge, most of which run in part through private properties. All of these water courses are important for both environmental reasons and conveyance of storm drainage. If debris from upriver forms a blockage, it has the potential to impact a large number of surrounding properties. Managing these watercourses within the City presents a number of challenges. Most of the watercourses within private properties do not have Right of Ways in place allowing the City access. Investigating and locating debris or blockages often requires property owner permission. Mobilizing heavy equipment to the work site(s) will create damage to private property yards, green spaces, foreshore wetlands and marsh areas and all works are subject to provincial legislation and approvals. The City's legal counsel has reviewed this issue and while there is no legal obligation for the City to proactively or reactively manage the rivers and watercourses, and many of the properties located along these watercourses are in designated floodplains there is an impact on the larger community and a desire to take some action. In doing so, the city needs to ensure that it is addressing the safety of residents but not assuming unnecessary liabilities in doing so, as well as considering how such works would be funded. The Watercourse Debris Removal Policy, attached has been developed in conjunction with the City's legal counsel and the Municipal Insurance Association of BC (MIABC) to provide clear and consistent guidelines for responding to debris removal issues while limiting the liability exposure to the City. The attached Policy sets out the criteria and actions to be taken when the City becomes aware of a debris blockage on a watercourse. As recommended by legal Counsel, it is a reactive policy and does not commit the City to ongoing obligations to inspect or monitor the watercourses as doing so would expose the City to liability for damages to property or injuries from users of the waterway. 4.1 Doc#2499562 Page 1 of 4 ' ' ,.-, .. ' ' : f-f l [· I ' RECOMMENDATION: That the Watercourse Debris Removal Policy be forwarded to a future Council Meeting for consideration. DISCUSSION: a) Background Context: There are several scenarios whereby the City may need to respond to resident concerns related to debris blockages in watercourses and it is important to provide a consistent response. The most common occurrence to date has been trees falling into the watercourse from adjacent or upstream properties and causing a blockage. Where the tree comes from City property, or City road right of way, and there is access from public lands, the City has typically completed a removal. Where the trees come from private lands, and the only access is across private lands the issue becomes less clear. The city has no obligation to take action. However, in most cases, the works, including environmental approvals are beyond the scope of most property owners. If the debris creates a potential risk to surrounding properties or public users of the waterway, then there is usually an expectation that the City will become involved and take some form of action. This policy describes the framework for how the City will respond to reported debris blockages. In cases where the debris occurs from actions of a property owner, then the property owner is expected to complete the removal. If it is beyond their abilities, the City may do the work, but the full cost of the work would be charged back to the offending property owner. This would require either a bylaw or a resolution of Council before any remedial action would be taken. The City does not have a legal or statutory obligation to inspect or take actions on watercourses through private lands and it is important to note that the Policy does not take a proactive approach to inspect or take actions. Legal counsel has advised that if the City were to adopt a proactive approach then the City would likely assume responsibility for damages from flooding or injury if they occurred because the City would have an obligation to inspect, monitor and take corrective actions. Legal counsel recommended that the Policy limit the scope of actions the City will take and be clear that the City does not have an ongoing responsibility to inspect or take actions evolving from complaints. The Policy states that the City will only consider taking action where Council has given direction to do so through the Policy, where funds are available and where all necessary approvals are in place. Doc#2499562 Page 2 of 4 The attached Policy defines what actions will be taken and when, and limits the exposure to liability. This policy applies solely to debris blockages composed of woody materials and specifically excludes removal or dredging of sand and gravel, any bank erosion works, other flood protection works such as dikes or berms, and vegetation control. These are the responsibility of the property owner. Where such debris poses a risk to City infrastructure such as roads, bridges or utility crossings, the City may consider taking further remedial actions as appropriate to protect the infrastructure. b) Desired Outcome: The intent of the Policy is to establish a mechanism to deal with debris blockages on water courses on private lands in a consistent and defensible manner. c) Citizen/Customer Implications: Authorization from the property owners for inspections or remedial works would be required in cases where the City will be taking actions. This may also include provisions for restoration works on private lands that were used for the work. If a signed agreement is not in place and cannot be secured, the issue would be brought to Council for a resolution in accordance with the Community Charter providing the City the right to access the property and undertake works if a blockage is found. d) Interdepartmental Implications: Engineering Operations would lead the debris removal efforts, including working with an Environmental Consultant to meet the requirements of the Provincial Water Sustainability Act. Engineering Operations will work with the Environmental Section of the Planning Department to respond to any inquiries. e) Business Plan/Financial Implications: Currently, there is no funding allocated to debris removal efforts within watercourses through private lands. A Special Project budget should be established to support debris removal efforts under this Policy. It is recommended that a budget of $50,000 be included in the 2021 and future financial plans. If not used the funds would carry forward. If any funds are used then the remainder would carry forward and be topped back up to $50,000 for the following year. f) Alternatives: The City could adopt a proactive policy of inspections and debris removals, however this is not recommended as there would then be an obligation on the City to provide an ongoing service. It would also identify the City as being responsible for clearing any blockages and for any damage to properties. In addition, the staff resources required to inspect all watercourses, even annually, are not currently available. Doc#2499562 Page 3 of 4 ---~ As there is no legal obligation to become involved, the City could also elect not to become involved at all and leave responsibility for debris removal efforts with property owners. However, given that these blockages are typically costly and impact larger areas, this would likely result in the works not being addressed. If not addressed, this may increase the risk of flooding of properties located upstream of a debris jam or risk of injury to users of the waterway. Alternatively, the City could undertake the works and seek recovery of costs at the owner's expense. CONCLUSION: Debris blockages on watercourses is complicated by the lack of access through private properties. The Watercourse Debris Removal Policy provides a balanced and consistent approach to requests for instream works not covered by existing maintenance programs while limiting the level of liability and financial risk assumed by the City and its residents. ' /~ Prepared by: Davin Wilson, Actin Director of Engineering Operations Reviewed by: Darrell De on, E:MrL Approved by: W. David F. Pollock, P.Eng. General Mana er Engineering Services Concurrence: Al Horsman Chief Administrative Officer Attachments: Water Course Debris Removal Policy Doc#2501233 Page 4 of 4 Title: Watercourse Debris Removal Authority: D Legislative Approval: D Council Policy Statement: D Operational D CMT D General Manager POLICY MANUAL Policy No : 9.15 Supersedes: New Effective Date: Review Date: The City does not proactively and routinely inspect watercourses for debris blockages or other potential hazards, and does not have the financial and other resources to do so. In accordance with this policy, the City may investigate reports of debris blockages in watercourses and, where there is a high risk to public safety or City infrastructure, and where City resources are available and where it is practical to do so, may take action to remove a debris blockage. When it is necessary to enter private lands adjoining a watercourse to investigate a report of a debris blockage, or to take action to remove a debris blockage, the City will only do so with the written consent of the property owner, or as authorized by Council in accordance with Council's powers under the Community Charter. The City will not consider taking action to remove a debris blockage unless: a) there is a high risk to public safety or City infrastructure; b) all required environmental approvals are in place; and c) the debris blockage can be safely removed using available resources. The City may consider using its powers under the Emergency Program Act when it is determined that an emergency exists or is imminent because of a debris blockage. Purpose: The City does not have the legal responsibility to inspect watercourses for potential hazards, or to keep watercourses free of debris or other materials which may accumulate and create a risk of flooding. Works in and around a water course including the clearing of a debris blockages must be carrie.d out in compliance with Provincial and Federal legislation. From time to time, the City is contacted by property owners and other concerned residents with reports of debris blockages. The purpose of this policy is to establish a limited system for responding Page 1 of 2 Policy to reports of debris blockages that balances protection of the public from the risks associated with debris blockages in watercourses with the other priorities and limited resources of the City of Maple Ridge. By adopting this policy, the City does not intend to assume a private law duty of care to private property owners whose lands may be flooded in the event of a debris blockage. This policy does not apply to gravel or sediment build up in watercourses, erosion, vegetation control concerns, or blockages caused by human activity. Definitions: CMT: The senior management of the City including the CAO and General Managers. Debris Blockage: Naturally occurring blockage of a watercourse caused by an accumulation of woody debris such as trees, branches, stumps, bushes, or dimensional lumber. Watercourse: Any stream, river or other form of natural watercourse. Key Areas of Responsibility Action to Take Responsibility Investigate report of a debris blockage or Engineering Operations potential debris blockage. Obtain written authorization for entry onto private property when necessary, or seek Council direction as required. Assess level of risk associated with debris Engineering Operations; Engineering; Fire blockage and determine whether further City Department; Risk Management CMT; Council action is warranted under this policy, given available City resources. Acquire approvals from Ministry of Forests Environment; Engineering Operations Lands and Natural Resources; Department of Fisheries and Oceans. Activate emergency plan and declare state of CMT; Council emergency if appropriate. Remove debris blockage where authorized to do Engineering Operations so under this policy. Page 2 of 2 Policy TO: FROM: SUBJECT: City of Maple Ridge His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer Home Based Business Regulation Update EXECUTIVE SUMMARY: MEETING DATE: July 28, 2020 FILE NO: 2017-242-RZ MEETING: Workshop In February 2018, the home based business regulations were expanded when Council adopted the Zone Amending Bylaw No. 7394-2017 that amended the Home Occupation regulations in the Maple Ridge Zoning Bylaw. The intent of the Home Occupation regulation review was to update, modernize and improve regulations to better support home based businesses throughout the City. This amending bylaw brought into effect more permitted types of business, expanded the location and size of a home based business relative to lot size, as well as increased the number of daily visits and non-resident employees. Overall, the expanded Home Occupation regulations are having a positive impact in Maple Ridge. The number of home based business licences have increased and evidence of home based businesses moving to commercial spaces suggests that Maple Ridge is developing entrepreneurs. The expanded Home Occupation regulations were implemented to provide residents adaptable employment opportunities in changing job markets and residents are exploring these options given the pandemic of the Novel Coronavirus (COVID-19). This report provides an overview of the successes to the Home Occupation regulation expansion as well as next steps to maintain flexible approaches that enable the continuation of safe and adaptable employment opportunities in Maple Ridge RECOMMENDATION: For information only. 1.0 BACKGROUND: a) Context The Commercial and Industrial Strategy, endorsed in 2014, recommended expanding the permitted uses for home based businesses in order to allow for changes and evolution of working and business styles. Recognizing the changing nature of business and household needs, Council directed that the City's Home Occupation regulations be reviewed. By updating and modernizing the Home Occupation regulations, it better supports home based businesses throughout the City and therefore, better support Maple Ridge residents and entrepreneurs. The permitted uses, number of daily visits and non-resident employees were expanded, while also balancing the needs of the neighbourhood, recognizing that these home based businesses are taking place in largely residential areas. 4.2 Doc# 2492134 Page 1 of 7 b) Work to Date From 2016 to 2017, staff began to review current and possible new zoning regulations in collaboration with the Home Based Business Task Force. At the July 18, 2017 Council meeting, staff presented a consultation program, which was endorsed by Council, and proposed serval opportunities to expand the types of home based business activities. Throughout September 2017, an extensive Public Consultation took place, which included a public open house, presentations to local business groups, and a community survey. Throughout the process, many residents indicated that it was an appropriate time for change to the home occupation regulations in Maple Ridge, citing the changing nature of business and household needs. On October 17, 2017, Council passed a resolution that the bylaw to amend the home occupation regulations of the Zoning Bylaw be forwarded to the next Council meeting, October 24, 2020, for consideration of first reading. On December 5, 2017, staff presented the amending bylaw that incorporated Council comments from first reading (link below). https://www.mapleridge.ca/AgendaCenter /ViewFile/Agenda/ 12052017-2981 Between December 2019 and January 2018, Bylaw No. 7394-2017 went to Public Hearing and received third reading. On February 27, 2018, Bylaw No. 7394-2017 received Final Reading. In 2019, the City of Maple Ridge was awarded the 'Open for Business' Award in the large community category by the BC Small Business Roundtable (BCSBR) in recognition of the changes to the home based business regulations. The 'Open for Business' award recognizes and celebrates communities that best demonstrate they are promoting and adopting business-friendly initiatives within their region c) Review of Regulations Prior to implementing the home based business review, the City's Home Occupation regulations did not provide residents with flexible opportunities during changing job markets. The Home Occupation regulations only permitted the operation of a business from the main dwelling unit, up to 20% of the residential floor area, up to 50m2 or 538 sq ft, and could not receive daily visits by clients (with the exception of Tutoring & Lessons which permitted up to six people per day). Throughout the Public Consultation process, staff heard broad levels of support from the public to modernize existing Home Occupation regulations by expanding the location, size, number of daily visits and employees for home based businesses. Potential home based business owners communicated that expanding the location meant they did not have to choose between their 'mortgage helper' and their business. Also, staff heard that expanding the size, number of daily visits and employees allowed for the potential for a greater diversity of business opportunities, Following the review, the City initiated a four pronged approach that took into account residents and Council of the day's feedback. In summary, the proposed home based business program now creates a four-pronged set of regulations, which includes: • Type 1 Home Occupations, for home occupations occurring in multi-unit dwellings; • Type 2 Home Occupations, for residential zoned lots less than 1,2oom2 (0.3 ac); • Type 3 Home Occupations, for residential zoned lots greater than 1,200m2 (0.3 ac); and • Type 4 Home Occupations, for larger properties (1 + acres). Doc# 2492134 Page 2 of 7 ' ' ' r ' r-r-l r I-[-I : ' -I,. i i 1-: 1- The intent of Type 4 home based businesses is to allow for larger residential zoned lots to accommodate additional uses and/or different levels of visitation and employment that are not permitted outright under the other categories. Each proposed Type 4 is evaluated on a case-by-case basis and requires a text amendment to the Zoning Bylaw in order to allow the opportunity to identify site-specific requirements to address any possible neighbourhod impacts. 2.0 DISCUSSION: The Home Occupation regulations have expanded to permit new and emerging business opportunities and the residents were overall in support of these changes. This section provides an overview of the successes and challenges to the Home Occupation regulation expansion as well as next steps. 2.1 Home Based Businesses in Maple Ridge Today A robust local economy needs a dynamic and growing business sector. Home based businesses within Maple Ridge not only expand the business sector, but are considered an essential step in creating businesses within the community. As of 2014, home based businessess made up 21% of the workforce in Maple Ridge. The home based business sector is an important and growing sector of the local economy as shown by the steady increase in home based business licences issued each year from 2014 to the present (Figure 1). Figure 1 displays the number of home based business licences issued each year between 2014 to present. The information below was captured with the assistance of the Bylaws & Licensing Services Department. Figure 1: Number of Home Based Business Licences per Year Number of Home Based Business Licences Cf) 1700 --·---:1657---1662 Q) -----(.) C 1596 Q) (.) 1600 1566 :.::J I Cf) 1483 1492 1499 Cf) Q) 1500 ···--· 1--C -1--1 "ui ::::l 1400 co '+-0 =#:: 1300 2014 2015 2016 2017 2018 2019 2020* Year YTD *as of July 1, 2020 Operating a home based business can be an attainable and sustainable option for residents as it reduces emission and fuel consumption, which saves residents the cost of a long commute. Growing entrepreneurs in Maple Ridge also supports the local economy. In 2019, home based business licences contributed 36% of the total Business Licences issued. Graph 2 below compares 2016 and 2020 Business Licences types to provide a general idea of how home based businesses licences compare to other Business Licences types in 2016 and 2019. Doc# 2492134 Page 3 of 7 Figure 2: Comparison of Total Business Licence Types in 2016 and 2019 Business Licences in 2016 & 2019 50 ------------39% 37% -34%-36.% _ 27% 27% 0 Non-Resident Commercial Home-Based • 2016 • 2019 Buisness Licence Types Note: The percentages shown are approximate. A Non-Resident business licence is for Contractors/Business that are not located/registered (are not residents) within Maple Ridge, but come into the community to service our resident & businesses. Figure 2 provides a broad picture of business being conducted in Maple Ridge, however, it does not provide a snap shot of how business move and transform. Home based businesses contribute to the local economy and have the potential to grow into larger scale businesses. Table 1 below shows six Business Licences that moved from a residential zone to a commercial or industrial zone in 2019. The tax assessment class was also captured to confirm that the current zone type reflected the tax assessment class applied to the property. The information below was captured with the assistance of Information Technology, Planning, and Economic Development & Civic Property departments. Table 1: Home Based Businesses Moving from Residential to Commercial Spaces in 2019 Past Zone Type Current Zone Type Current Tax Assessment Class I Industry RS-3 CS-1 Commercial Business Culinary RS-3 M-3 Light Industrial Fitness RS-3 C-3 Commercial Business Professional Services RS-1 C-3 Commercial Business Cleaning Services RS-3 C-3 Commercial Business Professional Services RS-1b C-3 Commercial Business Professional Services 2.2 Expanded Home Based Business Opportunities Home based business's permitted uses, floor space, number of daily visits and non-resident employees were expanded, while also balancing the needs of the neighbourhood as many home based business are operating in residential areas. These expanded regulations permit new and emerging business opportunities and the residents were overall in support of these changes. Currently, there is a growing interest in a number of areas, including Health Services; Animal Services; and Homecraft. Type 4 Home Based Businesses The expansion to the Home Occupation regulations also included the establishment of a Type 4 home based business that allows for larger residential zoned lots (1 + acres) to accommodate additional uses and/or different levels of visitation and employment that are not permitted outright under the other three home based business categories. Doc# 2492134 Page 4 of 7 The intent of a Type 4 home based business is to be the next step up from operating a Type 3 home based business. For example, if a Type 3 home based business is looking to grow and aren't having a negative impact on the neighbourhood, the licensee can speak with staff about increasing the number of visitors and/or non-resident employees permitted. Each proposed Type 4 home based business is evaluated on a case-by-case basis and requires a text amendment to the Zoning Bylaw. The text amendment process permits each application to be considered individually and allows the opportunity to identify site-specific requirements to address any possible neighbourhod impacts. The text amendment also permits the opportunity for public comment on each application through the public hearing process. Under the original intent, possible uses suggested included health services, animal services, professional retreats, agri-tech, cooking classes and child care. To-date, there has not been a Type 4 home based business before Council for approval, so the City has not yet issued any Type 4 Business Licences. However, staff have been busy with a number of inquiries and pre-applications. These have involved the following areas: Yoga Retreat Facilities; Dog Grooming/ Dog Daycare; Senior Day Programing; and Food production for restaurants. Through these initiatives, the City hopes to be able to showcase these 'Made in Maple Ridge' business/employment opportunities going forward. 2.3 Adaptable Employment Opportunities Home-based employment is expected to increase as more people rely on technology for work and the way people work is expected to change. While the impact of the Novel Coronavirus (COVID-19) on Maple Ridge residents is too early to predict, the expansion of Home Occupation regulations in 2018 encourages a more resilient local economy by allowing residents more options for the types of business they are able to start at home. So far in 2020 there has been an increasing number of inquiries coming into Planning, Bylaws & Licencing Services, and Economic Development Departments regarding starting a home based business. Although it is difficult to track the total number of inquiries coming in through the various departments because of the various tracking mechanisms, anecdotally there have been many inquiries from residents who live in 'Maple Ridge, but usually work in another municipality. Typically the inquiry is regarding moving their business into their home or about starting a new business out of their home. Doc # 2492134 Page 5 of 7 2.4 Next Steps The expanded Home Occupation regulations are having a positive impact on Maple Ridge's workforce and no changes to the Home Occupation regulations in the Zoning Bylaw are proposed at this time. However, the expansion of the Home Occupation regulations has raised new questions. Staff are taking steps to maintain flexible approaches that enable the continuation of safe and adaptable employment opportunities in Maple Ridge. These next steps include: • Continuing to promote home based businesses during the pandemic of the Novel Coronavirus (COVID-19). Staff are working together to create a brochure to clearly communicate the home based business licensing process and what Maple Ridge residents should consider prior to starting a business in their home. Once complete, staff will work with the Communications Department to share the brochure through the City's regular communication channels/ to help continue to promote the home based business process in Maple Ridge. • Working together to create a policy that streamlines interdepartmental processes, clarifies Home Occupation regulation definitions and addresses BCBC implications. Staff are working together to develop a streamlined approach that is a flexible and adaptable solution to keep people safe while continuing to enable opportunities for home based businesses in Maple Ridge. For example, staff are discussing the appropriate thresholds for what constitutes equipment that is typically used in households as well as the application of Fire Life Safety Standards in larger home based businesses. If any amendments to the Zoning Bylaw are required as a result of this review, staff would need to bring forward a future report. 3.0 POLICY IMPLICATIONS: The City of Maple Ridge Official Community Plan's policies supports the development of home based business and recognizes home based business as an important contributor to the local economy. The Commercial and Industrial Strategy, endorsed in 2014, recommended home based business regulations be relaxed and flexible to allow for changes in working and business styles. 4.0 INTERDEPARTMENTAL IMPLICATIONS: The expansion of the Home Occupation regulation has, and continues to be a multi-department undertaking between the Planning, Bylaw & Licensing Services, Building, and Economic Development Departments. All departments continue to envision a continued collaborative working relationship to ensure the successful implementation of the Home Based Business regulatory changes. CONCLUSION: As it is City practice to review the impacts of any significant bylaws adopted after one year, This report provides an overview of the successes to implementing the Home Occupation Regulation Amending Bylaw No. 7394-2017 as well as next steps to maintain flexible employment opportunities in Maple Ridge. The expanded Home Occupation regulations are having a positive impact on Maple Ridge's workforce, especially during the pandemic of the Novel Coronavirus (COVID-19). The increase in home based business licences and evidence of business, that were once home based, moving to commercial spaces suggest that Maple Ridge is growing entrepreneurs and continuing to contribute to the local workforce. Doc# 2492134 Page 6 of 7 Moving forward, staff are working together to refine the processes and create a streamlined approach that ensures the home based business program remains flexible and adaptable. Staff are also creating a brochure that clearly communicates the home based business licensing process and what Maple Ridge residents should consider prior to starting a business in their home. "Original signed by Krista Gowan" Prepared by: Krista Gowan, HBA, MA Planner 1 "Original signed by Charles Goddard" Reviewed by: Charles R. Goddard, BA, MA Director of Planning "Original signed by Christine Carter" Approved by: Christine Carter, M.PL, MCIP, RPP GM Planning and Development "Original signed by Al Horsman" Concurrence: Al Horsman Chief Administrative Officer Doc# 2492134 Page 7 of 7 TO: FROM: His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer CITY OF MAPLE RIDGE MEETING DATE: FILE NO: MEETING: July 28, 2020 01-0550-01 Workshop SUBJECT: Council Workplan Matrix Update EXECUTIVE SUMMARY: Council last adopted an update to the Workplan Matrix on March 24, 2020. The attached Matrix, dated July 28, 2020, reflects considerations arising from the ongoing pandemic as well as establishing when key items will come forward through the end of the year. RECOMMENDATION: That the Council Workplan Matrix dated July 28, 2020 be endorsed. DISCUSSION: a) Background Context: In January 2019, Council developed a framework that captured their strategic direction for the next four years. Based on this framework, staff prepared a detailed matrix that listed specific workplan items. Following feedback from Council, at the April 9, 2019 Council Meeting, the 'City of Maple Ridge Strategic Plan 2019-2022' and 'Council Workplan Matrix -March 19, 2019', were adopted. At the October 1, 2019 Council Meeting, Council reaffirmed the 'City of Maple Ridge Strategic Plan 2019-2022' and approved the revised 'Council Workplan Matrix -September 17, 2019', which established target dates for the following few months. At its Workshop of February 3, 2020, Council conducted a facilitated check-in of the 2019-2022 Strategic Plan where the strategic priorities were reaffirmed and directions for 2020 were identified. On March 24, 2020 Council adopted a revised matrix that reflected these decisions. Much has transpired locally and globally since the last update including facility closures and significant modifications to how the City provides services. As a result, the Council Workplan Matrix has been updated to reflect the addition of the following items: 2501118 Page 1of2 4.3 l. [: [:· !: Report Title Date Vapinq Reoulations Sep-15 Community Enenw & Emissions Plan -Scopinq Report Sep-29 Cannabis Options Report Oct-27 RCKC Facility Upgrades for Building Improvements (Phase Nov-3 Two) -Award of Contract Louqheed Corridor Concept Plan Nov-10 Hammond Community Centre Upqrades -Award of Contract Nov-17 Q3 Financial Update Nov-17 Town Centre Visioning Consultation Report Dec-08 The attached Council Workplan Matrix is not an exhaustive list of items that Council will address over the course of the final months of 2020. Work items included in the Matrix relate directly to Council's Strategic Plan and priorities. CONCLUSION: The attached Council Workplan Matrix -July 28, 2020 captures when strategically aligned work items will be presented to Council through the end of 2020. Prepared i,y:--mffiolivieri Research Tech~ Reviewed by: T~~CGA ~ncial Officer Approved by: Christina Crabtree Concurrence: Attachments: (A) Council Workplan Matrix -July 28, 2020 2501118 Page 2 of 2 ' i I r· i [ i l= r r. I I ~. r I I ! r ! I i i l. ~: I ' ·/ 2020 Council Workplan Matrix -July 28, 2020 Jan-14 I Workshop Metro Vancouver 2040: Proposed Planning Present on MV2040 amendments to GHG targets I Amendments to GHG Reduction Targets and MV request for comments Review of requirements related to driveway access Jan-14 I Workshop I Access Management Policy 9.14 I Eng I to properties as well as addressing the issue of private structures located on City road allowances. Present a first draft of a 2020 Council workplan Jan-28 I Workshop I 2020 Council Workplan Matrix -first draft I Admin I matrix for review. Feedback will be incorporated and a final matrix presented at Feb.19 Committee of the Whole. Jan-28 I Workshop I Heritage Incentives I Pl . I Don Luxton to present on heritage incentives study i anning Maple Ridge. Jan-28 I Workshop I Fraser Basin Council Eng Presentation by the Fraser Basin Council and discussion on regional dyking issues Maple Ridge Wildlife and Vector Control Proposed increase in fine amounts for certain Feb-25 I Workshop I Amending Bylaw No. 7619-2020 and Maple Bylaws sections of MTI bylaw. Ridge MTI Amending Bylaw No. 7621-2020 Mar-10 I Workshop I Maple Ridge Sign Bylaw Building Update the Sign bylaw, including development. I Mayor & Council Recognition Program Develop recommendations for a formal Mayor & Mar-10 I Workshop Comms Council Recognition Program that will provide the Recommendations opportunity to celebrate the extraordinary accomplishments of citizens or organizations in Maple Ridge. Mar-10 I Workshop I Community Social Safety Initiative -Verbal Admin Provide an update on the Community Social Safety Update Initiative. Mar-10 I Workshop I Maple Ridge Bylaw Notice Enforcement Bylaws Present background and options for the adoption of Bylaw No. 7626-2020 a new ticketing process. *Dates are estimated. Please check meeting agendas at mapleridge.ca/640 as date adjustments are to be expected. Page 1 of 6 -;:-, ;,~~,~~~-.,.,~;:7;-~r;r7r:{:--~~-::?:~~r~1~n1~;;~1A~rTI~nnmmrm;@nmrrnr-~uuITB~~B~IT~~~I~:.:~~~-~;;-:,7' -T7'711Rm~rn~nnrr;~r:~:: (,: ::( ~n~n:~:F~:li:~~nnrr~rn~~:m~~1i1mf~,;~~7;:1 Mar-24 I cow 1 Strategic Plan Progress Report & Council Admin Council reaffirmation of Strategic Plan and Work Strategic Check-In Plan. Integrated Stormwater Management Plans - ''1 Mar-31 I Workshop I South Alouette River and Kanaka Creek Eng Draft ISMPs for review. Watersheds Provide a summary of consultation about Mar-31 I Workshop I Maple Ridge Tree Permit Survey Update I Planning I efficiencies, effectiveness, and value of the Tree Permit process. Staff to provide recommendations for Council Mar-31 I Workshop I Update -Review of Purchasing Policy 5.45 I Finance I discussion and feedback. Council direction will I lCJit shape policy update to be brought forward in late spring. Mar-31 I Workshop I Town Centre Visioning Process I Planning I Present scoping report on TC visioning process. I lt:Ilt Mar-31 I Council I Strategic Plan Progress Report & Council Strategic Check-In Admin Adoption of updated Council Workplan Matrix. Pride Apr-07 I cow I Albion Community Centre Construction Park/Fae Tender to be undertaken by contractor once Phase 1 Phase 2 Award of Contract underway. Apr-14 I Workshop I DGS Pilot Project Outcomes I Planning I ~eview of outcomes from Detached Garden Suite pilot developments. :t Apr-14 Council Proposed New Sign Bylaw No. 7630-2020 Building Update to development sign bylaw. Apr-14 Workshop 2020 Citizen Survey Corp Provide options for obtaining statistically Planning representative community opinions. Apr-14 I Workshop I Community Social Safety Initiative Update I Admin To provide an update on the status of the Communit Social Safety Initiative. *Dates are estimated. Please check meeting agendas at mapleridge .ca/640 as date adjustments are to be expected. Page 2 of 6 11 ;,;111 Apr-14 I Council I Maple Ridge Bylaw Notice Enforcement Bylaws Adoption of bylaw to allow the City of Maple Ridge Bylaw No. 7626-2020 staff to issue tickets more efficiently and address disputes in a fair and equitable manner. Apr-28 Workshop Fire Master Plan Fire Update on the Fire Master Plan Process May-12 Workshop Lougheed Transit Corridor Concept Plan Planning Updated draft concept plan to be presented for Update comments. May-12 I Workshop I Tandem Parking Update After Consultation Planning Present a summary of consultation data and regulatory options. May-12 I Council I Council Conduct Bylaw No. 7637-2020 I Corp Adoption of bylaw to govern the conduct of City of Support Maple Ridge elected officials. May-12 Council Presentation -RCMP Metrics Admin RCMP to provide update on 2019 metrics May-26 Workshop Open Government -Chatbot IT Information accessibility enhancements for CMR website -Chat Bot May-26 I Workshop I Vaping Retail Discussion Paper I Planning I Provide a_n opti~ns report for the management of commercial vapmg product sales. Jun-09 I Workshop I Maple Ridge Fees & Charges Bylaw Planning framework for ease of public access. I Corp ~ Adopted consolidated Fees and Charges Bylaw Proposed updateds to the Purchasing Policy to Jun-09 I Workshop I Purchasing Policy Update I Finance I reflect senior government policy changes, industry and technological innovations, and sustainability considerations. Jun-09 I Council I Community Child Care Space Creation Action Plan I RCE I Endorsement of the proposed action plan based on child care needs assessment. *Dates are estimated. Please check meeting agendas at mapleridge.ca/640 as date adjustments are to be expected . . , .,.'· '' '''"TI 'ij ;J;'.';,;·°'I,',; '._I-,(,i'.(:::1:1::~!:f'• ,•,'· .. , ., . , , -~,,·,p-,"f-~ il1,,l1' f:nr ·',:i': l.J. '' 11:,·· ' -'[------..:..:.:'·':1 Jun-23 I Workshop Jul-21 I cow Jul-21 I cow Jul-28 I Council Jul-28 I Council Jul-28 Council Jul-28 Council Sep-15 cow Sep-15 cow Sep-15 cow Sep-29 Workshop I Draft Corporate Communication & Community Engagement Policy I 2018-394-RZ, Maple Ridge Zoning Bylaw I Award of Contract -Albion Community Centre Construction Phase 2 I 2018-394-RZ, Maple Ridge Zoning Bylaw I Award of Contract -Albion Community Centre Construction Phase 2 Mayor's Quarterly Update Corporate Communication & Community Engagement Policy No. 5.57 Quarter 2, 2020 Financial Update Committees of Council Review (Ph.3) Vaping Regulations Community Energy & Emissions Plan - Scoping Report I Comms An update to the policy to change the name to the I 'Corporate Communications & Community Engagement Policy', reflecting the evolution of the City's approach to informing, educating and engaging citizens . I Pl . I Review of the updated Maple Ridge Zoning Bylaw annmg prior to being forwarded for second reading. I Park/Fae I Council review to move item to July 28 , 2020 for approval. I Pl . I Second Council reading of the Maple Ridge Zoning annmg B 1 yaw. I Park/Fae I Council review for approval to award construction contract. Admin Comms Finance LLS Planning CPC Verbal update from the Mayor and staff. Policy for Council review and adoption based on June 23, 2020 feedback. Quarterly financial review. Phases 1 and 2 dealt with advisory committee memberships, and Phase 3 will review Policy 3.10. Proposed zoning bylaw to prohibit use. Report proposing climate change mitigation and adaptation actions for implementation. *Dates are estimated. Please check meeting agendas at mapleridge.ca/640 as date adjustments are to be expected. : :;:i::,:•n:a!'::;, ;: \;, I' :,::i-:: './1·:1•'.: 1::!l.1::l1:1;.:•:i:d1·;1;;:,illi:,;,,!i J ,r/ i:1:., ;,,;i:·_. ,, ;: .: .:: .· '..-11 ·,i ]\. '' ?~ ,: :l' ,;.,· :; • '' ' ' . I~':, .... I '.• ',.,.'' ~ •. :;:., ''.:~:::'.W''·)i.i!:j/ ;:·i: ;)! ~l.(.:::.~::r.'·:~~·:n~~::.1(/~mi:::-:n;J;HIT•.Tirn.'.;:Il1!:l:t1iL~l:.:1n~~:{"'· ;::·,~i,·,t.0 Report providing an inventory of City lands and Sep-29 I Workshop I Civic Land and Property Strategy Update I LLS I recommendations for future dispositions and acquisitions. - Sep-29 I Workshop I Recreation and Facilities Gap Analysis I Park/Fae Council requested staff report back with recreation and facility gap analysis. Sep-29 I Council I Quarterly Update Admin Verbal update from the Mayor and staff. Identify existing/potential municipal ecosystem healt Oct-13 I Workshop I Eco Network Management Strategy I Planning I and wildlife management priorities for watersheds, green corridors, and major hubs. Oct-13 I Workshop I Council Strategic Plan & Workplan Matrix Update CPC Second annual progress review . - Oct-20 I cow I City Hall Space Planning Update Park/Fae Space planning update and request to advance capital. Report on communication tools to clarify Oct-27 I Workshop I Environmental Communications I Planning I environmental permitting process and why it is required. Summarize environmental successes and initiatives to achieve strategic objectives. Oct-27 I Workshop I Cannabis Options Report anning cannabis processing and production. I Pl . I Report on options for a regulatory framework for RCKC Facility Upgrades for Building Nov-03 I cow I Improvements (Phase Two) -Award of I Park/Fae I Contract for building improvements to the facility. Contract Nov-03 I cow I Q3 Financial Update I Finance I Quarterly financial review. Nov-10 Workshop Lougheed Corridor Concept Plan Planning I Council endorsement of the proposed concept plan. *Dates are estimated. Please check meeting agendas at mapleridge.ca/640 as date adjustments are to be expected. ,o;,1ii!liim;@j1Jffii;i/fJ:;ri1Jl/;;i,'fi,,ij:,;.,:, (1111, l!il;i,,:i·,,!li,1,;,ftJii:1:i:H•::1;!'.f,1;.![(:f;1'.i/ iJ;;:i'; I Pride Environment Pr ide @m;!iJD Environment Safety :• Page 5 of 6 Nov-17 Nov-23 Nov-24 Nov-25 Dec-01 Dec-08 Dec-08 Dec-08 Dec-08 Dec-08 Dec-08 Cow Special Council Meeting Special Council Meeting Special Council Meeting cow Workshop Workshop Workshop Workshop Council Workshop Hammond Community Centre Upgrades - Award of Contract 2021-2025 Business Planning Park/Fae Finance Contract for design, demolition, and renovation of the: facility. Day 1 of staff presentations and Council review. 2021-2025 Business Planning Finance I Day 2 of staff presentations and Council review. 2021-2025 Business Planning DCC Bylaw Amendment-minor rate update Soil Deposit Bylaw - 1 year update Implications of Climate Change on Storm Water Management Post-Secondary Demand Finance Finance Planning Eng Ee Dev -----------------------1 Town Centre Visioning Consultation Report Planning Quarterly Update Admin Pitt Meadows Dyking Eng Day 3 of staff presentations and Council review. Annual minor amendment to ensure alignment with capital program Bylaw adopted in 2018. Review of implementation in progress. Discussion regarding the implications of climate change and future direction. With School District 42 and Provincial partners, develop/implement an action plan to secure funding for demand analysis research in support of a business case for local post-secondary education offerings. Report on outcomes from public consultation process. Verbal update from the Mayor and staff. Current agreements date back to the 1970s. Review and update. *Dates are estimated. Please check meeting agendas at mapleridge.ca/640 as date adjustments are to be expected. ·~r:~~0~~;1;i;r,~;,-,-"'."~';~2 VI~ .. ' j...l: ·,J, ,I Environment Page 6 of 6 ____ ,1;,, J1 11"7 ·..:~f0"ir;n;·,1m n