HomeMy WebLinkAbout2020-01-28 Council Workshop Agenda and Reports.pdfCity of Maple Ridge COUNCIL WORKSHOP AGENDA JANUARY 28, 2020 11:00 a.m. Blaney Room, 1st Floor, City Hall The purpose of the Council Workshop is to review and discuss policies and other items of interest to Council. Although resolutions may be passed at this meeting, the intent is to make a consensus decision to send an item to Council for debate and vote or refer the item back to staff for more information or clarification. The meeting is live streamed and recorded by the City of Maple Ridge. REMINDER: January 28, 2020 Council Meeting 7:00 p.m. Council Chamber 1. APPROVAL OF THE AGENDA 2. ADOPTION OF MINUTES 2.1 Minutes of the January 14, 2020 Council Workshop Meeting 3. PRESENTATIONS AT THE REQUEST OF COUNCIL 3.1 Fraser Basin Council Presentation by Steve Litke, Senior Program Manager, Fraser Basin Council, and discussion on regional dyking issues. 3.2 Heritage Incentives Presentation by Don Luxton, Heritage Consultant, on Community Heritage Commission Heritage Incentives Study. 4. UNFINISHED AND NEW BUSINESS 4.1 Ride Hailing Staff report dated January 28, 2020 for information only. Doc#2384515
Council Workshop Agenda January 28, 2020 Page 2 of 3 -, 4.2 2020 Council Workplan Matrix -First Draft Staff report dated January 28, 2020 recommending that staff be directed to update the 2020 Council Workplan Matrix draft dated January 28, 2020 to reflect Council feedback provided up to and including February 3, 2020. 5. CORRESPONDENCE The following correspondence has been received and requires a response. Staff is seeking direction from Council on each item. Options that Council may consider include: a) Acknowledge receipt of correspondence and advise that no further action will be taken. b) Direct staff to prepare a report and recommendation regarding the subject matter. c) Forward the correspondence to a regular Council meeting for further discussion. d) Other Once direction is given the appropriate response will be sent. 5.1 Lower Mainland Local Government Association -2020 Call for Resolutions Correspondence previously distributed on January 14, 2020 Council Workshop Agenda. Draft Resolutions for LMLGA due to staff by Thursday, January 30, 2020. 5.2 UPCOMING EVENTS By Invitation to Mayor and Council: Rapid Bus Launch -Port Coquitlam Wednesday, January 29 7:00 -8:30 am McMitchell Park, Port Coquitlam Chamber of Commerce: 2019 Business Excellence Awards Gala Saturday, February 1 5:00 -11:00 pm Thomas Haney Secondary School 6 BRIEFING ON OTHER ITEMS OF INTEREST/ QUESTIONS FROM COUNCIL 7. MATIERS DEEMED EXPEDIENT
Council Workshop Agenda January 28, 2020 Page 3 of 3 8. NOTICE OF CLOSED COUNCIL MEETING That the meeting will be closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter as the subject matter being considered relates to the following: Section 90(1)(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality Section 90(1)(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose Section 90(1)(1) discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under section 98 [annual municipal report] Section 90(1)(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of council, could reasonably be expected to harm the interests of the municipality if they were held in public Section 90(2)(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party Any other matter that may be brought before the Council that meets the requirements for a meeting closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter or Freedom of Information and Protection of Privacy Act. 9. ADJOURNMENT APPROVED BY: DATE: ~{w CHECKED BY: CHECKED BY: fa.A. DATE: DATE: ' ,_ ' C a-,_ ,_ C r '
2.0 Adoption of Minutes 2.0
City of Maple Ridge
COUNCIL WORKSHOP MINUTES
January 14, 2020
The Minutes of the City Council Workshop held on January 14, 2020 at 11:04 a.m. in
the Blaney Room at City Hall, 11995 Haney Place, Maple Ridge, British Columbia for
the purpose of transacting regular City business.
PRESENT
Elected Officials
Mayor M. Morden
Councillor J. Dueck
Councillor K. Duncan
Councillor C. Meadus
Councillor G. Robson*
Councillor R. Svendsen
Councillor A. Yousef
Appointed Staff
A. Horsman, Chief Administrative Officer
L. Benson, Director of Corporate Administration (Corporate Officer)
D. Boag, General Manager Parks, Recreation & Culture
C. Carter, General Manager Planning & Development Services
C. Crabtree, Acting General Manager Corporate Services
D. Pollock, General Manager Engineering Services
S. Nichols, Deputy Corporate Officer
T. Thompson, Chief Financial Officer
Other Staff as Required
M. Canning, Acting Municipal Engineer
C. Goddard, Director of Planning
L. Zosiak, Manager of Community Planning
These Minutes are posted on the City Web Site at www.mapleridge.ca
*Note: Councillor Robson participated electronically.
1. APPROVAL OF THE AGENDA
R/2020-001
It was moved and seconded
That the agenda of the January 14, 2020 Council Workshop Meeting be
approved as circulated.
CARRIED
2. MINUTES
2.1 Minutes of the December 10, 2019 Council Workshop Meeting
R/2020-002
It was moved and seconded
That the minutes of the Council Workshop Meeting of December 10, 2019
be adopted as circulated.
CARRIED
Council Workshop Minutes
January 14, 2020
Page 2 of 5
3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil
4. UNFINISHED AND NEW BUSINESS
4.1 Access Management Policy 9.14
Staff report dated January 14, 2020 recommending that Access Management
Policy 9.14 be supported and forwarded to a subsequent Council meeting for
consideration and adoption.
The General Manager of Engineering Services introduced the item providing
background information. The Acting Municipal Engineer gave a presentation
and various staff responded to questions of Council.
R/2020-003
It was moved and seconded
That Access Management Policy 9.14 be supported and forwarded to a
subsequent Council meeting for consideration and adoption.
CARRIED
4.2 Metro Vancouver 2040: Proposed Amendments to GHG Reduction Targets
Staff report dated January 14, 2020 recommending that the Type 3 minor
amendment to Metro Vancouver 2040: Shaping our Future be endorsed and
the resolution forwarded to Metro Vancouver, and that a formal request be
made to the Province that community-level GHG emission data be reported on
every five years at minimum.
The Director of Planning introduced the item and provided background
information. The Manager of Community Planning provided a presentation and
responded to questions from Council.
It was moved and seconded
That, further to the "Metro Vancouver 2040: Proposed Amendments to GHG
Reduction Targets" staff report, dated January 14, 2020,
1. The Type 3 minor amendment to Metro Vancouver 2040: Shaping our
Future, reflecting a carbon neutral region by 2050, and an interim target of
reducing greenhouse gas emissions by 45% from 2010 levels by 2030, be
endorsed and the resolution forwarded to Metro Vancouver; and
2. A formal request be made to the Province that community-level GHG
emissions data be reported on every two years was practiced but at every
five years at a minimum.
Council Workshop Minutes
January 14, 2020
Page 3 of 5
R/2020-004
It was moved and seconded
That the forgoing motion be amended by considering Items 1 and 2 separately.
CARRIED
Councillor Duncan – OPPOSED
R/2020-005
It was moved and seconded
That a formal request be made to the Province that community-level GHG
emissions data be reported on every two years at a minimum.
CARRIED
R/2020-006
It was moved and seconded
The Type 3 minor amendment to Metro Vancouver 2040: Shaping our Future,
reflecting a carbon neutral region by 2050, and an interim target of reducing
greenhouse gas emissions by 45% from 2010 levels by 2030, be endorsed and
that the resolution and a copy of Council comments be forwarded to Metro
Vancouver.
CARRIED
5. CORRESPONDENCE
5.1 Lower Mainland Local Government Association – 2020 Call for Resolutions –
Annual General Meeting
Correspondence from Mayor Jack Crompton, Lower Mainland LGA President
encouraging Lower Mainland LGA members to submit their resolutions to the
Lower Mainland LGA for debate.
The Director of Corporate Administration introduced the item and showed a
slide outlining the timelines of the process endorsed by Council last year. She
reminded Council to provide their resolution drafts to staff by the end of January
to allow time for Council evaluation and for staff to ensure they meet
submission criteria prior to the deadline.
5.2 Lower Mainland Local Government Association – 2020 Call for Nominations
for Lower Mainland LGA Executive
Correspondence from Councillor Jason Lum, Lower Mainland LGA Past
President calling for nominations to the Lower Mainland LGA Executive
positions.
Council Workshop Minutes
January 14, 2020
Page 4 of 5
6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL
7. MATTERS DEEMED EXPEDIENT
8. NOTICE OF CLOSED COUNCIL MEETING
R/2020-007
It was moved and seconded
That the meeting will be closed to the public pursuant to Sections 90 (1) and
90 (2) of the Community Charter as the subject matter being considered relates
to the following:
Section 90(1)(a) personal information about an identifiable individual who
holds or is being considered for a position as an officer,
employee or agent of the municipality or another position
appointed by the municipality
Section 90(1)(b) personal information about an identifiable individual who is
being considered for a municipal award or honour, or who has
offered to provide a gift to the municipality on condition of
anonymity
Section 90(1)(e) the acquisition or disposition of land or improvements if the
council considers that disclosure might reasonably be
expected to harm the interest of the municipality
Section 90(1)(k) negotiations and related discussions respecting the
proposed provision of a municipal service that are at their
preliminary stages and that, in the view of the council, could
reasonably be expected to harm the interests of the
municipality if they were held in public
Section 90(2)(b) the consideration of information received and held in
confidence relating to negotiations between the municipality
and a provincial government or the federal government or
both, or between a provincial government or the federal
government or both and a third party
Any other matter that may be brought before the Council that meets the
requirements for a meeting closed to the public pursuant to Sections 90 (1)
and 90 (2) of the Community Charter or Freedom of Information and Protection
of Privacy Act.
CARRIED
Council Workshop Minutes
January 14, 2020
Page 5 of 5
ADJOURNMENT – 12:20 p.m.
_______________________________
M. Morden, Mayor
Certified Correct
___________________________________
L. Benson, Corporate Officer
TO: FROM: City of Maple Ridge His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer MEETING DATE: January 28, 2020 MEETING: Workshop SUBJECT: Ride Hailing EXECUTIVE SUM MARY: In September of 2019 the Province passed legislation that significantly changed how passenger transportation will be administered. Municipalities will no longer be responsible for chauffeur licencing and the regulation of taxis, car hires and other forms of ride hailing. Along with this legislation, the Province and Translink are formulating a plan to have a regional inter-municipal business licence for all approved ride hailing companies. RECOMMENDATION: That this report is submitted for information only. DISCUSSION: a) Background Context: With the approval of the new legislation on passenger transportation, the various stakeholders recognize that there needs to be a consistent approach to the regulation and licencing of ride hailing companies (also known as transportation network services or "TNS"). Ride hailing services are services that use on line-enabled platforms to connect between passengers and local drivers using their personal vehicles. The Province will be regulating taxis, car hires and the chauffeur licencing. They will also determine which companies will be permitted to operate as a ride hailing service. Translink, the Province and all Metro municipalities have been involved in several meetings to clarify existing roles and responsibilities as well as to determine next steps. One of the important next steps is to develop an inter-municipal business licence for these ride hailing companies. To that end, four meetings were scheduled in January 2020 to develop a bylaw that is intended to be adopted by all Metro municipalities to regulate these companies. The City of Vancouver has agreed to administer the business licencing of these companies and the revenue sharing. This proposed bylaw is expected to be written by the beginning of February at which time staff will present the draft bylaw to the Council for review and approval. This bylaw's purpose is only to regulate the intermunicipal business licence. The regulations of all ride hailing companies will be done by the Province which includes administering the chauffeur's permits, ensuring the safety of the vehicles and any other issues that may arise from the operation of these types of businesses. Doc #2323045 Page 1 of 2 4.1
b) Desired Outcome: To develop a single bylaw that is consistent with all Metro municipalities to regulate ride hailing companies c) Citizen/Customer Implications: The advent of ride hailing in the City of Maple Ridge could provide some needed assistance to the taxi companies, especially during peak periods. CONCLUSIONS: A consistent approach to ride hailing for all Metro municipalities should provide a smooth transition to the new form of passenger transportation. The collaboration with the Province, Translink and participating municipalities ensures that all concerns should be addressed and the result will be a beneficial service for the public. Senior Advisor, Bylaw & Licensing Services Ap roved by: Christine arter, M.PI., MCIP, RPP General Manager: Planning and Development Services Concurrence~ors~L':::::::::' Chief Administrative Officer Attachments: Appendix I: Information for Municipalities Appendix II: Key Elements for Consideration in an IMBL Doc #2323045 Page 2 of 2
APPENDIX I INFORMATION FOR MUNICIPALITIES DATE: October 24, 2019 PREPARED FOR: Local government and municipalities of British Columbia ISSUE: The impact of taxi modernization and transportation network services on municipal authority Overview of Regulatory Changes • Bill 55, the Passenger Transportation Amendment Act and the Passenger Transportation Regulations have enabled the modernization of the taxi industry and the introduction of transportation network services (TNS), or ride hail, to British Columbia. • These changes, which came into effect on September 16, 2019, have impacted municipal authority in relation to passenger directed vehicles (PDVs), which include taxis, limousine, and ride hail vehicles. What is Not Changing for Municipalities: Municipalities retain their authority to: • Issue business licences to, and set business licence requirements for, companies that provide PDV services in their communities. • Regulate PDVs through street and traffic bylaws, curbside and parking management, and traffic regulation. • Make submissions in support of, or in opposition to, applications sent to the Passenger Transportation Board (PT Board) by companies looking to operate PDVs in B.C. The $50 submission fee is waived for municipalities that provide a single submission to a TNS application. • Examples of areas that municipalities may regulate in relation to PDVs include: taxi stand locations; age of fleet; and standard of fleet. What is Changing for Municipalities: • The PT Board now has exclusive jurisdiction over the supply, operating areas and fares of PDVs and published its operational policy on transportation network services on August 19. • Municipal bylaws that regulated the number of PDVs able to operate are no longer in effect. • Any municipal bylaws that prohibited PDVs from operating, including bylaws that refused a business licence because the person already held a licence to operate a vehicle issued by another municipality, are no longer in effect. • Municipal chauffeur permits can no longer be issued to PDV drivers. The permits have been replaced by the provincial Record Check Certificate, which verifies if a driver has met the
APPENDIX I new driver requirements including: driver licensing (Class 4), police information check (vulnerable sector), and driver record checks. • Current municipal chauffeur's permits remain valid until their expiry, or until September 16, 2021 (whichever comes first); however, POV companies will issue interim provincial Record Check Certificates. • Drivers deemed ineligible to drive by their employer who request a review of their records must contact the Registrar of Passenger Transportation rather than appealing to Mayor and Council. • Drivers in municipalities that do not have a municipal chauffeur permit regime must comply with provincial requirements by January 2, 2020. • The Province is responsible for determining minimum vehicle identifiers/trade dress requirements. Other Changes: • . The Passenger Transportation Branch has increased authority to conduct investigations and audits relating to the licenses of PDVs in B.C. New offenses and fines have been introduced in addition to those already in place to ensure the compliance of licensees and their drivers. • Accessibility: TNS trips offered in non-wheelchair accessible vehicles are subject to a $0.30 trip fee to be remitted to the government to cover increased administrative costs and to promote accessibility. The new regulations enable side entry ramps in addition to existing rear entry for accessible taxis. • Bill 55 authorizes the PT Board and Registrar to collect trip and shift data from taxi, limousine and TNS companies. This information will enable evidence-based decision making and allow for monitoring of compliance. The opportunity exists for this data to be shared with municipalities through information sharing agreements. Background • In 2018, the Ministry of Transportation and Infrastructure developed Bill 55, which was informed by the reports completed by the Select Standing Committee on Crown Corporations and the independent consultant Hara Associates. • Bill 55 aimed to modernize the taxi industry, reduce regulatory overlap, and permit the entry of TNS to the Province. Bill 55 received royal assent on November 28, 2018. On July 8, 2019, the provincial government announced the amendment of the Passenger Transportation Regulation, which came into effect on September 16, 2019. • The regulations focus on driver and vehicle safety as well as protecting accessible transportation.
RIDE-HAILING REGION 1 INTER-MUNICIPAL BUSINESS LICENCE WORKING GROUP TERMS OF REFERENCE DATE: December 20, 2019 APPENDIX I The purpose of the Ride-Hailing Region 1 Inter-municipal Business Licence Working Group (working group) is to: • Develop an inter-municipal business licence (IMBL) for ride-hailing for Region 1, including making decisions regarding agreed upon terms for a draft bylaw. • Ensure that participating municipalities' concerns regarding the IMBL are reflected in the discussion and decision-making of the working group • Jointly prepare a draft bylaw and supporting documentation such as sample staff reports to be used by participating municipalities. • Present the draft bylaw to each of the participating municipal councils. • Jointly develop common messaging for use by working group participants in their respective communications materials. • Provide updates to councils, staff and political committees (i.e. RTAC) on progress made by the working group.
APPENDIX II Key Elements for Consideration in an IMBL 1. Licence Company vs Drivers Unanimous support for licensing TNS companies and not drivers; however, it was noted that need to consider parity with taxis. 2. Regional IMBL vs Sub-Regional IMBLs General support (although not unanimous) for developing a regional IMBL versus focusing on various sub-regional IMBLs. Some of the pros and cons associated with developing a regional IMBL included: ~:.'T,:· :.:z0~·-r Cons :f!fi;,1_r:,-~ Flexible: Could allow for later opt-in, whereas Loss of localized control: May be difficult to revoke negotiating within each existing sub-regional IMBL licence for poor performance or bylaw violations in would require buy-in one part of the region. Inclusive: Allows for municipalities not currently part Duration: Could potentially take longer to seek of a sub-regional IMBL to join in agreement from a larger group. Strength in numbers: More municipalities engaged Might not reflect demand: TNS companies may not may ensure better compliance seek a licence that covers the entire Zone 1. Realistically, they might prefer to apply for licence in a smaller operating area. Administrative efficiency: Single point for fee Cumulative cost could be quite high. Depending on payment, reporting and data submission is more the needs of each municipality, the total licence fee efficient for companies, as well as municipalities. could be high, and does not allow for TNS operators to select to pay less and operate in a smaller region. Avoids duplication of effort. Rather than develop Different goals. Core municipalities have more local bylaws or sub-regional IMBL with the intent of a concerns about negative impacts of ride-hailing, future regional IMBL, focusing on a regional IMBL at whereas outlying suburbs are concerned of a lack of the outset could reduce duplication of effort. access to the service. Outlying municipalities may want fewer barriers. These differences may make IMBL terms challenging. Avoids patchwork effect, which even sub regional IMBLs could create which would result in political pressure from TNS companies. Avoids creation of entrenched interests. Creating sub-regional IMBLs or local bylaws could make a regional IMBL more difficult in the future. Encourages services in outlying areas. Sub-regional IMBLs could discourage service to outlying areas (may opt to avoid areas that are not part of a core regional IMBL). Could be established as a pilot to allow for evolution of terms with experience. It was noted that some sub-regions, namely North Shore and Tri-Cities, are already taking the path of amending their sub-regional IMBLs as an interim measure, but that they are coordinating to seek alignment of terms and intend on repealing their sub-regional IMBLs once the regional IMBL is in place. Some discussion followed on whether a hybrid option could exist, whereby TNS operators could choose to purchase an IMBL or a local or sub-regional license. ,_ ~-' ' l__ i
APPENDIX II 3. Scope to Include Taxis? Some discussion on whether a regional IMBL for ride-hailing should be expanded to a regional IMBL for Passenger Directed Vehicles more broadly, to include taxis and limousines. The general understanding is that because Provincial regulations currently require that taxis be bound to municipal boundaries, that an IMBL might not work for taxis at this time. The North Shore is an exception because Provincial regulations allow taxis to operate freely within the three North Shore Communities, and therefore the North Shore IMBL is being amended to include both taxis and TNS. 4. Enforcement and Compliance General agreement to include a provision that the licensee must abide by all municipal bylaws (this links the licence to support other bylaws such as Street and Traffic bylaws). Not clear what the ability of municipalities is to cancel a business licence for a TNS operator without violating Provincial regulations. Alternatively, can consider fines, reporting to PTB or taking to court. 5. Fee Structure This element will need to consider: Limited number of applicants (1 -2 dozen); Business licence fees are typically fixed (for example, the City of Vancouver's new set annual fee of $155 per TNS company plus a set annual fee per vehicle of $100) and not trip-based; Intent of the fees is to recover costs (which include administration, data management, signage, monitoring and enforcement but which are TBD and therefore may be a bit difficult to justify/quantify); Desire to keep fees low to reduce barriers to entry; TNS business structure and practices (high number of casual drivers); Differences between low and high density municipalities in terms of impact and cost; and Parity with taxi fee structure. Discussion ensued around the distribution of business licence revenue based on trip data . It was agreed that distribution of business licence revenue based on trip start locations was not the same as a per-trip fee, and therefore was an option. For example: Total amount collected from Company Xis $80,000 for the 2021 IMBL. o $40,000 provided to centralized entity to offset administration and data management costs. o Remaining $40,000 could be distributed to all participating municipalities based on trip start location to cover enforcement, signage and other localized costs which mostly relate to level of activity. For example: • 45% Vancouver= $18,000 • 20% Burnaby= $8,000 • 10% Richmond = $4,000 • Etc. 6. Data Requirement Province is collecting data from TNS and taxi operators (see Attachment A). This data is trip level and very granular (6 decimal place lat/long for pick-up and drop-off). Some discussions underway for route data and empty vehicle travel information. Province developing options for cities to access this data through data
APPENDIX II sharing agreements. Until such time as when the Province can share the data, recommend including such requirements in the IMBL. Two key missing fields is identification of trips made in ZEV or Accessible vehicles. 7. Administration Options for IMBL Discussion was held regarding who would be responsible for administering the IMBL. There was broad agreement that a single entity be responsible for administering the regional IMBL for a number of reasons: The number of applicants likely to be small (under 2 dozen); Applicants likely to be non-resident to this region; Consistency for responses to questions; Efficiency for administration and data management. In terms of WHO this entity could be, more discussion and exploration will be needed and should consider: Whether the entity has existing authority or could be delegated authority to license; Whether the entity has desire and capability/ capacity to take this role; Transparency in governance and decision-making/ concerns about centralization of control to PTB for example 8. Other Regulations Suggestions for other regulations to include in the IMBL bylaw were: Incentives for ZEVs and Accessible vehicles should be incorporated into the fee structure. Compliance with other municipal bylaws. Operational practices not covered by Street and Traffic bylaws?
TO: FROM: His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer CITY OF MAPLE RIDGE MEETING DATE: FILE NO: MEETING: January 28, 2020 2384017 Council Workshop SUBJECT: 2020 Council Workplan Matrix -first draft EXECUTIVE SUMMARY: On January 14, 2020, Council approved a Financial Plan to fund the business plans presented to the public over three days in November 2019. The draft 2020 Council Workplan Matrix (see attachment) is a schedule outlining various policy and project discussions over the coming six months. This first draft is attached for Council review and feedback. Any required adjustments will be reflected in an updated matrix for review at the Committee of the Whole meeting on February 18, 2020. RECOMMENDATION: That staff be directed to update the 2020 Council Workplan Matrix draft dated January 28, 2020 to reflect Council feedback provided up to and including February 3, 2020. DISCUSSION: The Council Workplan Matrix is a schedule outlining various policy and project discussions to advance Council's Strategic Plan, along with target Council meeting dates. Council reviewed departmental business plans over three days in November and on January 14, 2020, approved the 2020-2024 Financial Plan to fund the work. The attached is a first draft of the Council Workplan Matrix for 2020. The matrix is a snapshot-in-time; target dates prior to the 2020 summer break can be considered with more certainty than those later in the year, and adjustments may be necessary to accommodate emerging issues. There is a significant amount of work that is not shown on the matrix. Examples include: 2384017 • Issues that are not directly related to the five priority areas of Council's Strategic Plan; · • Council work that, by necessity, must be done at meetings closed to the public. This includes certain decisions relating to the provision of social housing. • The significant numbers of development-related issues that require Council decisions; • The numerous reports and presentations covering the City's finances. Page 1 of 2 4.2
Council feedback received up to and including February 3, 2020 will be reflected in an updated matrix for review at Committee of the Whole on February 18, 2020. CONCLUSION: The Council Workplan Matrix provides Council and the public with sense of when various policy and project discussions will take place. This first draft for 2020 is provided to generate feedback, which will be reflected in an updated version. Target dates prior to the 2020 summer break can be considered with more certainty than those later in the year, and adjustments may be necessary to accommodate emerging issues. Citizens wishing to attend specific discussions are advised to check the meeting agendas as the dates approach for certainty, at http://mapleridge.ca/AgendaCenter/ Prepared by:~ Director of Corporate Administration Approved by: Christina Crabtree General Manager: Corporate & Financial Services ConcurrencO&om~ Chief Administrative Officer Attachment: (A) 2020 Council Workplan Matrix -DRAFT January 28, 2020 2384017 Page 2 of 2 ,_-, __ ,.· ' r.--t·-"" 1-.-1·.-,.-' 1·_-1,-::: i""'-' ,--, .. ,.·
2020 Council Workplan Matrix -Draft January 28, 2020
Wrkshp Metro Vancouver 2040: Proposed Planning Present on MV2040 amendments to GHG targets
Amendments to GHG Reduction Targets and MV request for comments
Jan-14 I Review of requirements related to driveway access
Wrkshp Access Management Policy 9.14 Eng to properties as well as addressing the issue of
private structures located on City road allowances.
Jan-28 I I 2020 Council Workplan Matrix -first draft I
I Present a first draft of a 2020 Council workplan
Wrkshp Admin matrix for review. Feedback will be incorporated
and a final matrix presented at Feb .19 Committee
of the Whole.
Jan-28 I Don Luxton to present on heritage incentives study Wrkshp Heritage Incentives Planning in Maple Ridge.
Jan-28 I Presentation by the Fraser Basin Council and Wrkshp Fraser Basin Council Eng discussion on regional dyking issues
Feb-11 I Evaluate operating models for the Albion Wrkshp Albion Community Centre -City Service Mode RCE Community Centre for Council's consideration.
Feb-11 I Provide an update on the Community Social Safety Wrkshp Community Social Safety Initiative Admin Initiative .
Feb-1rl Information report reviewing the classification of Wrkshp Peace Officer Status Review Bylaws Peace Officer status.
Feb-25 I Reviewing existing fees and conducting
Wrkshp Business Licence Bylaw Fee Amendment Bylaws inter-municipal comparison. Amendment scheduled
for July.
Feb-25 I I Fire Master Plan I I Update on the Fire Master Plan Process Wrkshp Fire
*Dates are estimated. Please check meeting agendas at mapleridge.ca/640 as date adjustments are to be expected. Page 1 of 5
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I Mayor & Council Recognition Program I
Develop recommendations for a formal Mayor &
Wrkshp Comms I Council Recognition Program that will provide the Recommendations opportunity to celebrate the extraordinary
accomplishments of citizens or organizations in
Maple Ridge.
Mar-10 I Update the Sign bylaw, including development and Wrkshp Sign Bylaw Update Building election regulations.
Mar-10 I Provide options for obta in ing statistically Wrkshp Citizen Survey Discussion Admin representative commun ity opinions.
Mar-10 I Community to Community Forum with Katzie I Wrkshp Admin I Staff are continuing to explore dates/times. and Kwantlen
Mar-10 I Present background and options for the adoption of Wrkshp Bylaw Enforcement Notice (BEN) Tickets Bylaws a new ticketing process.
Mar-24 I Presen t a summary of consultation data and Wrkshp Tandem Parking Bylaw Planning regulatory options.
Mar-24 I Review and update all communications related
Wrkshp Commun ications Policy Update Comms policies to ensure align ment w ith Council 's
Strategic Priorities and the evolution of the delivery
platforms for ou r Communications (social
media/video technology).
Mar-31 I Integrated Stormwater Management Plans -Wrkshp I Eng I Draft ISMPs for review. South Alouette/Kanaka Creek
I Mar-31 I I Provide a summary of consultation about
Wrkshp Tree Bylaw Survey Response Planning efficiencies , effectiveness , and value of the Tree
Permi t process.
Mar-31 I
Wrkshp Kennel Bylaw Amendments Bylaws Integration with updated Zoning Bylaw.
I Mar-31 Proposed increase in fine amounts for certain Wrkshp Vector Control Bylaw Amendments Bylaws sections of MTI bylaw.
*Dates are estimated . Please check meeting agendas at mapleridge.ca/640 as date adjustments are to be expected. Page 2 of 5
Wrkshp Town Centre Visioning Process
Mar-31 I
Wrkshp Committees of Council Review (Ph.3)
~
Wrkshp I Vaping Regulations
Apr-14
Wrkshp I DGS Pilot Project Outcomes
I
Apr-14
Wrkshp I Albion Flats -Update
I
Apr-14
Wrkshp I Purchasing Policy Update
Planning
Clerks
Planning
Present scoping report on TC visioning process.
Phases 1 and 2 dealt with advisory committee
memberships, and Phase 3 will review Policy 3.10 .
Provide an options report for the management of
commercial vaping product sales.
Planning I Present on outcomes of public tours of DGS units .
Planning I Pending ALC response
Proposed updates to the Purchasing Policy to
Finance I reflect senior government policy changes, industry
and technological innovations, and susta inability
considerations . 1--------l------~------------------+-------1
Apr-14
Wrkshp
Apr-21
cow
Apr-21
cow
Apr-28
Wrkshp
Apr-28
Wrkshp
May-12
Wrkshp
Community Social Safety Initiative Update Admin
DCC Bylaw Amendment-minor rate update Finance
Albion Community Centre Construction Phase 1 Park/Fae
2 Award of Contract
Open Government -Chatbot IT
Social Mapping Project Planning
Lougheed Corridor Concept Plan Planning
To provide an update on the status of t he
Community Socia l Safety Initiative .
Annual minor amendment to ensure alignment with
capital program
Tender to be undertaken by contractor once Phase
1 underway.
Information accessibility enhancements for CMR
website -Chat Bot
Report on results of SPARC BC* mapping exercise
identifyin g support services and service gaps in t he
City. (*Social Planning and Research Council of
British Columbia}
Updated draft concept plan to be presented fo r
comments .
*Dates are estimated. Please check meeting agendas at mapleridge.ca/640 as date adjustments are to be expected.
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Safety
Page 3 of 5
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May-12
Wrkshp
May-19
cow
May-26
Wrkshp
Jun-9
Wrkshp
Jun-9
Wrkshp
Jun-9
Wrkshp
Jun-23
Wrkshp
Jun-23
Wrkshp
Jun-23
Wrkshp
Jul-14
Wrkshp
Sep-29
Wrkshp
Emergency Provision of Drinking Water
Zoning Bylaw
Civic Land Strategy Update
Fees and Charges Update
Sanitary Sewer Inflow & Infiltration Reduction
Strategy
Community Social Safety Initiative Update
Recreation and Facilities Gap Analysis
Fibre Strategy
Post-Secondary Demand
Green Infrastructure
Environmental Commun ications
Eng
Planning
Ee Dev
SCP
Eng
Admin
Park/Fae
IT
Report on post-disaster potable water supply.
Awaiting Ministry approval before proceeding to
second reading.
Report providing an inventory of City lands and
recommendations for future dispositions and
acquisitions.
Establish consolidated Fees and Charges Bylaw
and amend source bylaws for ease of public
access .
Mandated by MV, discussion on the City's ongoing
efforts to reduce inflow and infiltration.
To provide status update for the Community Social
Safety Initiative.
Council requested staff report back with recreation
and facility gap analysis.
Status update on Fibre Strategy project.
With School District 42 and Provincial partners,
Ee Dev I develop/implement an action plan to secure funding
for demand analysis research in support of a
business case for local post-secondary education
offerings.
Consultant update on initial findings re: Green
Planning I Infrastructure study for Maple Ridge commencing
early March 2020 . Initial findings w ill focus on what
we have learned from other communities .
Report on communication tools to clarify
Planning I environmental permitting process and why it is
required . Summarize environmental successes and
initiatives to achieve strategic objectives .
*Dates are estimated. Please check meeting agendas at mapleridge.ca/640 as date adjustments are to be expected .
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Safety
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Wrkshp Pitt Meadows Dyking Eng Current agreements dat e back to t he 1970s.
Review and update.
Oct-13 I Identify existing/potential m unicipal ecosyste m
Wrkshp Eco Network Management Strategy Planning health and wildlife management priorities re :
watersheds, forest edges, green corrido rs , and
major hubs. Determine q uantitati ve and q ua li tative
benefi ts and services they provide us .
Oct-13 I I Council Code of Conduct Wrkshp I Admin I Second annual review.
~
Wrkshp Council Strategic Plan & Workplan Matrix Admin Second annual progress review.
I Oct-27 Implications of Climate Change on Storm Discussion regarding the implications o f cl im ate Wrkshp Water Management Eng change and future directi o n.
Dec-8 I Bylaw adopted in 2018 . Review of imple m e n tation Wrkshp Soil Deposit Bylaw - 1 year update Planning in progress. Environment
*Dates are estimated. Please check meeting agendas at mapleridge.ca/640 as date adjustments are to be expected . Page 5 of 5
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