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Home My WebLink About2020-09-29 Council Meeting Minutes.pdf City of Maple Ridge COUNCIL MEETING MINUTES September 29, 2020 The Minutes of the City Council Meeting held on September 29, 2020 at 7:00 p.m. in the Council Chambers of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef ABSENT Councillor K. Duncan Appointed Staff A. Horsman, Chief Administrative Officer D. Boag, General Manager Parks, Recreation & Culture C. Carter, General Manager Planning & Development Services S. Nichols, Corporate Officer D. Pollock, General Manager Engineering Services T. Thompson, Acting General Manager Corporate Services Other Staff as Required C. Goddard, Director of Planning Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca Video of the meeting is posted at media.mapleridge.ca/Mediasite/Showcase Note: Due to the COVID-19 pandemic, Councillor Meadus and Councillor Yousef participated electronically. 100 CALL TO ORDER 200 AMENDMENTS TO THE AGENDA 300 APPROVAL OF THE AGENDA R/2020-377 It was moved and seconded That the agenda of the Regular Council Meeting of September 29, 2020 be adopted as circulated. CARRIED Amended at the Oct 6, 2020 Council Meeting Council Meeting Minutes September 29, 2020 Page 2 of 9 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of September 8, 2020 R/2020-378 It was moved and seconded That the minutes of the Regular Council Meeting of September 8, 2020 be adopted as circulated. CARRIED 402 Report of the Public Hearing of September 15, 2020 R/2020-379 It was moved and seconded That the report of the Public Hearing of September 15, 2020 be amended to reflect Councillor Dueck as absent; and further, That the report as amended be adopted. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 600 DELEGATIONS – Nil 700 ITEMS ON CONSENT 701 Minutes 701.1 Development Agreements Committee Meetings • September 15, 2020 • September 17, 2020 • September 23, 2020 702 Reports 702.1 Quarter 2, 2020 Financial Update Staff report dated September 15, 2020 providing a financial update on operating results to the end of the second quarter of 2020. Council Meeting Minutes September 29, 2020 Page 3 of 9 702.2 Disbursements for the month ended August 31, 2020 Staff report dated September 29, 2020 providing information on disbursements for the month ended August 31, 2020. 703 Correspondence 704 Release of Items from Closed Council Status 705 Recommendation to Receive Items on Consent R/2020-380 It was moved and seconded That items on the “Items for Consent” agenda of the September 29, 2020 Council Meeting be received into the record. CARRIED 800 UNFINISHED BUSINESS – Nil 900 CORRESPONDENCE – Nil 1000 BYLAWS Note: Items 1001 to 1003 are from the September 15, 2020 Public Hearing Bylaws for Third Reading 1001 2019-425-RZ, 25057, 25123 and 25171 112 Avenue 1001.1 Maple Ridge Official Community Plan Bylaw No. 7605-2020 To amend Schedule "A" of Chapter 10.2 Albion Area Plan, Schedule 1 and Figure 1: Northeast Albion from Low/Medium Density Residential to Single Family Residential and Conservation. To amend Schedule “C” Conservation, to re-designate portions of the property to Conservation. R/2020-381 Moved and seconded That Official Community Plan Bylaw No. 7605-2020 be given third reading. CARRIED Council Meeting Minutes September 29, 2020 Page 4 of 9 1001.2 Maple Ridge Zone Amending Bylaw No. 7606-2020 To rezone from RS-3 (One Family Rural Residential) to R-1 (Residential District), R-2 (Urban Residential District) and R-3 (Special Amenity Residential District). The current application is to permit a subdivision of approximately 84 lots. R/2020-382 Moved and seconded That Zone Amending Bylaw No. 7606-2020 be given third reading. CARRIED 1002 2017-231-RZ, Supportive Recovery Housing Maple Ridge Zone Amending Bylaw No. 7651-2020 To permit and regulate Assisted Living Residence as a use in the RS-1, RS-1a, RS-1c, RS-1d, RS-2 and RS-3 zones, with a base density of 3 residents per building, and to provide a Density Bonus allowing a maximum of up to 10 residents per building for Supportive Recovery Housing and Transitional Housing classes of Assisted Living Residence on certain conditions, including that the owner enter into a housing agreement with the City. R/2020-383 Moved and seconded That Zone Amending Bylaw No. 7651-2020 be given third reading. CARRIED Councillor Svendsen, Councillor Yousef – OPPOSED 1003 2018-394-RZ, Maple Ridge Zoning Bylaw Maple Ridge Zoning Bylaw No. 7600-2019 A new Zoning Bylaw which applies to all lands within the City of Maple Ridge and is intended to replace the City’s existing Zoning Bylaw No. 3510-1985 to better align with the City’s current policies and regulations, to meet current Provincial legislative requirements, to respond to emerging market trends and address the City’s sustainability goals and vision. Additionally, the layout, functionality and clarity of the new bylaw is intended to be more user-friendly and effective. R/2020-384 Moved and seconded That Zoning Bylaw No. 7600-2019 be amended to remove Section 802.2.1(c)(v) Light Industrial and that the bylaw be given third reading as amended. CARRIED Council Meeting Minutes September 29, 2020 Page 5 of 9 1100 REPORTS AND RECOMMENDATIONS Planning and Development Services 1101 2019-402-RZ, 9450 287 Street, CS-2 Text Amendment Staff report dated September 15, 2020 recommending Maple Ridge Zone Amending Bylaw No. 7667-2020, to permit a drive-through use for a proposed Tim Horton’s restaurant, be given first reading. R/2020-385 Moved and seconded 1. That Zone Amending Bylaw No. 7667-2020 be given first reading; and 2. That the applicant provide further information as described on Schedules C and D of the Development Procedures Bylaw No. 5879-1999. CARRIED 1102 2020-260-AL, 12564 251 Street, Non-Adhering Residential Use in the Agricultural Land Reserve Staff report dated September 15, 2020 recommending that the application for a Non-Adhering Residential Use in the Agricultural Land Reserve to construct a new house while living in an existing house on the same property be forwarded to the Agricultural Land Commission for review and consideration. R/2020-386 Moved and seconded That Application 2020-260-AL, respecting property located at 12564 251 Street, be forwarded to the Agricultural Land Commission for their review and consideration. CARRIED Council Meeting Minutes September 29, 2020 Page 6 of 9 1103 2019-289-SP, 21903 128 Ave, Soil Deposit Permit Staff report dated September 15, 2020 recommending the application for a Soil Deposit Permit to increase the agricultural capability of the property be approved and forwarded to the Agricultural Land Commission for consideration. R/2020-387 Moved and seconded That the application for a Soil Deposit Permit under Section 20(3) and 25(1b) of the Agricultural Land Commission Act submitted on behalf of 1156221 BC LTD for the property at 21903 128 Avenue be approved through resolution by Council and forwarded to the Agricultural Land Commission. CARRIED 1104 2020-031-RZ, Vape Retail Prohibition Staff report dated September 15, 2020 recommending that Maple Ridge Zone Amending Bylaw No. 7629-2020, to prohibit further proposals for vape retail as principal uses, be given first reading. R/2020-388 Moved and seconded That Zone Amending Bylaw No. 7629-2020 be given first reading. CARRIED 1105 2020-240-RZ, 510 – 20395 Lougheed Highway, Zoning Bylaw Text Amendment Staff report dated September 15, 2020 recommending that Maple Ridge Zone Amending Bylaw No. 7669-2020, to allow for the proposed Muse Cannabis retail store to be located 340.5 metres in distance from another cannabis retail store, be given first and second reading and be forwarded to Public Hearing. R/2020-389 Moved and seconded That Zone Amending Bylaw No. 7669-2020 be given first and second reading and be forwarded to Public Hearing. CARRIED Council Meeting Minutes September 29, 2020 Page 7 of 9 Note: Item 1106 was referred back to staff at the September 15, 2020 Committee of the Whole Meeting 1106 Proposed New Cannabis Retail Store at Unit A 11771 225 Street Engineering Services 1131 Award of Agreements, Electrical Contracting Services Staff report dated September 15, 2020 recommending that electrical contracting services standing offer agreements be awarded to Boileau Electric and Pole Line LTD, Standard Electric BC Ltd, and Anser Power Systems Inc and that the Corporate Officer be authorized to execute the agreements. R/2020-390 Moved and seconded That standing offer agreements be awarded to Boileau Electric and Pole Line Ltd., Standard Electric BC Ltd., and Anser Power Systems Inc.; and further That the Corporate Officer be authorized to execute the agreements. CARRIED Corporate Services 1151 2020 – 2023 Property Tax Exemption Amendment Staff report dated September 15, 2020 recommending that the Maple Ridge Property Exemption Amending Bylaw No. 7670-2020 be given first, second and third readings. R/2020-391 Moved and seconded That Property Tax Exemption Amending Bylaw No. 7670-2020 be given first, second and third readings. CARRIED Council Meeting Minutes September 29, 2020 Page 8 of 9 Note: Item 1152 has been moved to the Consent Agenda as Item 701.2 1152 Quarter 2, 2020 Financial Update Parks, Recreation & Culture 1171 Suspension of the 2020 Sports Field User Annual Contribution Staff report dated September 15, 2020 recommending that the Sports Field User Contribution for the Spring/Summer and Fall/Winter season participants be suspended due to extraordinary circumstances caused by COVID-19. R/2020-392 Moved and seconded That the Sports Field User Annual Contribution be suspended for both the 2020 Spring/Summer and Fall/Winter seasons. CARRIED 1172 Maple Ridge Lawn Bowling Club Lease Agreement Staff report dated September 15, 2020 recommending a new lawn bowling facility lease agreement with the Maple Ridge Lawn Bowling Club for a three year period with options to renew for two further terms of three years each be approved and that the Corporate Officer be authorized to execute the agreement. R/2020-393 Moved and seconded That staff be directed to enter into a new lawn bowling facility lease agreement with the Maple Ridge Lawn Bowling Club for a three-year period with options to renew for two further terms of 3 years each; and further That the Corporate Officer be authorized to execute the Maple Ridge Lawn Bowling Club Lease Agreement. CARRIED Administration – Nil 1200 STAFF REPORTS – Nil 1300 OTHER MATTERS DEEMED EXPEDIENT – Nil Council Meeting Minutes September 29, 2020 Page 9 of 9 1400 PUBLIC QUESTION PERIOD – Nil 1500 MAYOR AND COUNCILLORS’ REPORTS The Mayor and Council members provided their reports on activities participated in during the past few weeks. 1600 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS 1601 Notice of motion put forward by Councillor Yousef Councillor Yousef gave a notice of motion and read the motion into the record as follows: WHEREAS the global COVID-19 pandemic continues to result in severe economic hardship for local businesses across our community and social distancing requirements have significantly reduced the number of restaurant and pub patrons allowed to be safely seated in a given area; AND WHEREAS when Maple Ridge’s expanded patio program expires at the end of October 2020, the loss of the additional patio space currently permitted may result in the temporary or permanent closure of many long time local businesses; THEREFORE BE IT RESOLVED that as part of Maple Ridge Council’s commitment to supporting the small business community by reducing barriers and incentivizing new investment, that the expanded patio program be extended indefinitely and that authorization be given for the winterization of patios on city property through the use of tents, louvered roofs, and heaters. It was advised that the motion will be brought forward as an item at the October 13, 2020 Council Meeting for debate and vote. 1700 ADJOURNMENT – 7:51 p.m. _______________________________ M. Morden, Mayor Certified Correct ___________________________________ S. Nichols, Corporate Officer