HomeMy WebLinkAbout2022-03-29 Council Meeting Agenda and Reports.pdfCity of Maple Ridge
COUNCIL MEETING AGENDA
March 29, 2022
7:00 p.m.
Virtual Online Meeting including Council Chambers
Meeting Decorum:
Council would like to remind all people present tonight that serious issues are decided at Council meetings
which affect many people's lives. Therefore, we ask that you act with the appropriate decorum that a Council
Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the
Council Meeting in any way, the meeting will be stopped and that person's behavior will be reprimanded. The
meeting is live streamed and recorded by the City of Maple Ridge.
Note: This Agenda is also posted on the City's Web Site at www.mapleridge.ca
The purpose of a Council meeting is to enact powers given to Council by using bylaws or
resolutions. This is the venue for debate of issues before voting on a bylaw or resolution.
For virtual public participation during Public Question Period register by going to
www.mapleridge.ca/640/Council-Meetings and clicking on the meeting date
100 CALL TO ORDER
200 AMENDMENTS TO THE AGENDA
300 APPROVAL OF THE AGENDA
400 ADOPTION OF MINUTES
401 Minutes of the Regular Council Meeting of March 8, 2022
402 Report of the Public Hearing of March 15, 2022
403 Minutes of the Special Council Meeting of March 22, 2022
500 PRESENTATIONS AT THE REQUEST OF COUNCIL
600 DELEGATIONS
Council Meeting Agenda
Tuesday, March 29, 2022
Page 2 of 7
601 YPK Update
Presentation by Guy Miller, Airport General Manager
700 CONSENT AGENDA
701 Minutes
701.1 Development Agreements Committee:
• March 9, 2022
702 Reports
702.1 Disbursements for the month ended February 28, 2022
Staff report dated March 29, 2022 providing information on disbursements
for the month ended February 28, 2022.
702.2 Council Expenses
Staff report dated March 29, 2022 providing information on Council
expenses recorded to February 28, 2022.
703 Correspondence
703.1 British Columbia Federation of Students - Support for Seconds
Count campaign by CUPE Local 8911
Letter dated March 4, 2022, from British Columbia Federation of Students,
requesting support for public emergency services.
703.2 City of Abbotsford - Support for Build Back Better Funding
Letter dated March 10, 2022, from Mayor Henry Braun, City of Abbotsford,
requesting favourable consideration and resolution of support for recovering
municipal costs through Build Back Better Funding for critical infastructure for
inclusion at the upcoming LMLGA Convention.
703.3 Reducing Patio Application Red Tape for BC's Hospitality Sector and
Economic Recovery
Letter dated March 16, 2022, from British Columbia Craft Brewers Guild, BC
Restaurant and Food Services Association, Alliance of Beverage Licensees,
and Restaurants Canada, outlining recommendations to avoid unintended
consequences created by new guidelines for public patio programs.
Council Meeting Agenda
Tuesday, March 29, 2022
Page 3 of 7
704 Release of Items from Closed Council Sta
March 15, 2022
That the following item from the March 15, 2022 Closed Council
Meeting be released from Closed Council status:
• Item 4.2 - Agricultural Advisory Committee Membership — 2022
Appointment
That the Mayor establish a Standing Committee for the purpose of reviewing
Council Committee's, and to continue with the work done by Councillor
Dueck and Councillor Yousef.
March 22, 2022
That the following item from the February 8, 2022 Closed Council Meeting
be released from Closed Council status:
• Item 4.1 Legal Advice — Councillor Robson
That Council rescind November 16, 2021 motions R/2021-C-120,
R/2021-C-121, R/2021-C-122, R/2021-C-123, R/2021-C-124,
R/2021 -C-1 25, R/2021 -C-1 26, R/2021-C-127 and November 23, 2021 letters
under the CAO's and Mayor's signature advising of directives arising
therefrom and to allow legal counsel to take steps to bring Councillor
Robson's petition to an end and to report back to Council forthwith.
705 Recommendation to Receive Items on Consent
800 UNFINISHED BUSINESS
801 Notice of Motion - Cannabis Retail Store - Policy 6.33 review
The Mayor submitted the following Notice of Motion relative to the Cannabis
Retail Store Processing & Evaluation Criteria Policy 6.33:
That staff prepare a report and draft policy amendments to the Cannabis
Retail Store Processing & Evaluation Criteria Policy 6.33; and further
that the Liquor and Cannabis Regulation Branch (LCRB) be notified that the
City of Maple Ridge is conducting a review of Cannabis Retail Store Policy
6.33, and that in the interim, it will not be accepting any applications for
Cannabis Retail Stores, pending the outcomes of the review and adoption of
amendments.
Item 802 is from the Public Hearing of March 15, 2022
802 2020-392-RZ, 12040 248 Street
Maple Ridge Temporary Use Permit 2020-392-RZ
To permit for the temporary storage of a shipping container and unenclosed
storage of construction material over a portion of the site for a period of up
to three years.
Council Meeting Agenda
Tuesday, March 29, 2022
Page 4 of 7
900 CORRESPONDENCE
1000 BYLAWS
Note: Items 1001 to 1004 are from the March 15, 2022 Public Hearing
For Third Reading and Adoption
1001 2021-531-RZ, 22486, 22488, 22489, 22490, 22496, 22497 Brickwood
Close and 11649 & 11609 225 Street
1001.1 Maple Ridge Official Community Amending Bylaw No. 7747-2021
To amend the Town Centre Area Plan Zoning Matrix Category
Ground -Oriented Multi -Family to permit the Single Detached Residential use
under the RS-1 Zone for the subject properties.
1001.2 Maple Ridge Zone Amending Bylaw No. 7740-2021
To rezone from LUC (Land Use Contract) to RS-1 (Single Detached
Residential).
1002 2021-532-RZ, 11581 256 Street
1002.1 Maple Ridge Official Community Plan Amending Bylaw No.
7748-2021
To amend the Official Community Plan Zoning Matrix, Category Institution to
permit the Single Detached Residential use under the RS-3 Zone for the
subject property.
1002.2 Maple Ridge Zone Amending Bylaw No. 7710-2021
To rezone from LUC (Land Use Contract) to RS-3 (Single Detached Rural
Residential).
1003 2021-533-RZ, 11698 226 Street
Maple Ridge Zone Amending Bylaw No. 7807-2021
To create a new Comprehensive Development Zone, CD-4-21, for the use of
Assisted Living Residence for the subject property and to rezone from LUC
(Land Use Contract) to CD-4-21.
1004 2021-534-RZ, 12309 240 Street
Maple Ridge Zone Amending Bylaw No. 7809-2021
To create a new Comprehensive Development Zone, CD-5-21, to provide for a
nine -hole golf course use for the subject property and to rezone from LUC
(Land Use Contract) to CD-5-21.
Council Meeting Agenda
Tuesday, March 29, 2022
Page 5 of 7
Note: Item 1005 is from the Public Hearing of September 21, 2021
For Adoption
1005 2019-427-RZ, 20690 Lougheed Highway, Site -Specific Text Amendment
Staff report dated March 29, 2022, recommeding that Zone Amending Bylaw
No. 7776-2021 be adopted to permit a site -specific text amendment to reduce
the separation distance for a Cannabis Retail use.
1100 COMMITTEE REPORTS AND RECOMMENDATIONS
The items in the "Committee Reports and Recommendations" category are staff reports
presented at an earlier Committee of the Whole meeting, typically a week prior, to provide
Council with an opportunity to ask staff detailed questions. The items are now before the regular
Council Meeting for debate and vote. Both meetings are open to the public. The reports are not
reprinted again in hard copy, however, they can be found in the electronic agenda or in the
Committee of the Whole agenda package dated accordingly.
Planning and Development Services
1101 2021-523-RZ, 22590 116 Avenue, RS-1 to RM-1
Staff report dated March 15, 2022, recommending that Zone Amending Bylaw
No. 7837-2022 to rezone from RS-1 (Single Detached Residential) to RM-1
(Low Density Townhouse Residential), to permit approximately 10 townhouse
units be given first reading and that that applicant provide further information
as described in the report.
1102 2021-555-RZ, 12076 Glenhurst Street, RS-1 and RS-3 to RT-1
Staff report dated March 15, 2022, recommending that Zone Amending Bylaw
No. 7829-2022 to rezone from RS-1 (Single Detached Residential) and RS-3
(Single Detached Rural Residential) to RT-1 (Two -Unit Urban Residential) to
permit the future construction of a duplex, be given first reading and that the
applicant provide information as described in the staff report.
Administration (including Fire and Police)
1103 Council Procedure Bylaw No. 7799-2021
Staff report dated March 29, 2022, titled "Addendum to Council Procedure
Bylaw No. 7799-2021 Staff Report dated March 15, 2022."
Staff report dated March 15, 2022, titled "Council Procedure Bylaw No.
7799-2021" recommending new permanent options to hold Council
meetings and Public Hearings electronically and guidance on procedural
matters dealing with late attendance by Members.
Council Meeting Agenda
Tuesday, March 29, 2022
Page 6 of 7
1104 Freedom of Information and Protection of Privacy Amending Bylaw
Staff report dated March 15, 2022, titled "Freedom of Information and
Protection of Privacy Amending Bylaw" recommending a change to the
Head function and the implementation of a $10.00 application fee.
Engineering Services
1105 Maple Ridge Drinking Water Conservation Plan Amending Bylaw
No. 7831-2022
Staff report dated March 15, 2022, recommending that Maple Ridge
Drinking Water Conservation Plan Bylaw No. 7425-2018 be amended
to reflect revisions to the regional Drinking Water Conservation Plan.
1131 Latecomer Agreement LC 168119
Staff report dated March 15, 2022 recommending that the Corporate Officer
be authorized to sign and seal Latecomer Agreement LC 168/19 for
properties located at 24005, 24009 and 24075 Fern Crescent.
1132 Latecomer Agreement LC 175120
Staff report dated March 15, 2022 recommending that the Corporate Officer
be authorized to sign and seal Latecomer Agreement LC 175/20 for
property located at 11420 River Wynd.
Corporate Services
Parks, Recreation and Culture
Other Committee Issues
1300 OTHER MATTERS DEEMED EXPEDIENT
1400 PUBLIC QUESTION PERIOD
1500 MAYOR AND COUNCILLOR REPORTS
1600 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING
1700 ADJOURNMENT
Council Meeting Agenda
Tuesday, March 29, 2022
Page 7 of 7
PUBLIC QUESTION PERIOD
The purpose of Public Question Period is to provide the public with an opportunity to ask questions
of Council on items that are of concern to them, with the exception of Public Hearing bylaws which
have not yet reached conclusion.
Each person will be permitted 2 minutes to ask their question (a second opportunity is permitted if
no one else is waiting to participate. Questions must be directed to the Chair of the meeting and
not to individual members of Council. The total session is limited to 15 minutes.
During the COVID-19 health emergency it is important to ensure that our democratic processes
continue to function and that the work of the City remains transparent for all citizens. We are doing
business a bit differently during this time as we balance the health and safety of citizens and staff
with our democratic processes. While City Hall is now open to the public, Council meetings are
being held virtually and only necessary staff are present. In -person attendance by the public at
Council meetings is not available and we encourage the public to watch the video recording of
the meeting via live stream or any time after the meeting via
http://media.mapleridge.ca/Mediasite/Showcase.
Using Zoom, input from the public during Public Question Period is being facilitated via email to
clerks(aOmapleridge.ca and/or via the raised hand function through the Zoom meeting. For virtual
public participation during Public Question Period please join the meeting by clicking on the date of
the meeting at https://www.mapleridge.ca/640/Council-Meetings. When the meeting reaches Public
Question Period, please raise your virtual hand to indicate you would like to speak.
If you have a question or comment that you would normally ask as part of Public Question Period,
you can email clerks(a�mapleridge.ca before 4:00 p.m. on the day of the meeting and your
questions or comments will be shared with Council. If you miss this deadline staff will respond to
you in writing as soon as possible.
Council reserves the right to defer responding to a question in order to obtain the information
required to provide a complete and accurate response.
Council will not tolerate any derogatory remarks directed at Council or staff members.
We thank citizens for their support as we try innovative approaches to keep us all connected even
as we separate to stop the spread of COVID-19.
For more information on these opportunities contact:
Clerk's Department at 604-463-5221 or clerks(a�mapleridge.ca
Mayor and Council at mayorcouncilandcaolamapleridge.ca
APPROVED BY:
PREPARED BY: CHECKED BY:
DATE: �( R/. ZZz DATE:
400 ADOPTION AND RECEIPT OF MINUTES
401 Minutes of Regular and Special Council Meetings
City of Maple Ridge
COUNCIL MEETING MINUTES
March 8, 2022
The Minutes of the City Council Meeting held virtually and hosted in Council Chambers on
March 8, 2022 at 7:01 p.m. at City Hall, 11995 Haney Place, Maple Ridge, British
Columbia for the purpose of transacting regular City business.
PRESENT
Appointed Staff
Elected Officials
S. Hartman, Chief Administrative Officer
Mayor M. Morden
C. Carter, General Manager Planning & Development Services
Councillor C. Meadus
T. Thompson, Acting General Manager Corporate Services
Councillor G. Robson
S. Labonne, General Manager Parks, Recreation & Culture
Councillor R. Svendsen
D. Pollock, General Manager Engineering Services
Councillor A. Yousef
P. Hlavac-Winsor, General Counsel and Executive Director,
Legislative Services
ABSENT
Other Staff as Required
Councillor K. Duncan
C. Goddard, Director of Planning
A. Grochowich, Planner 2
F. Smith, Director of Engineering
Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca
Video of the meeting is posted at media.mapleridge.ca/Mediasite/Showcase
Note: Due to the COVID-19 pandemic, Councillor Dueck and Councillor Robson
participated electronically. The Mayor chaired the meeting from Council
Chambers.
100 CALL TO ORDER
200 AMENDMENTS TO THE AGENDA
300 APPROVAL OF THE AGENDA
R/2022-CM-069
It was moved and seconded
That the agenda of the Regular Council Meeting of March 8, 2022 be adopted as
circulated.
CARRIED
Council Meeting Minutes
March 8, 2022
Page 2 of 8
400 ADOPT/ON AND RECEIPT OF MINUTES
401 Minutes of the Regular Council Meeting of February 22, 2022
R/2022-CM-070
It was moved and seconded
That the minutes of the Regular Council Meeting of February 22, 2022 be
adopted as circulated.
CARRIED
402 Report of Public Hearing of February 15, 2022.
R/2022-CM-071
It was moved and seconded
That the Report of Public hearing of February15, 2022 be adopted as circulated.
CARRIED
500 PRESENTA TIONS A T THE REQUEST OF COUNCIL - N i I
600 DEL EGA TIONS - N i I
Kanaka Education and Environment Partnership Society (K.E.E.P.S)
R. Davies, Education Coordinator, K.E.E.P.S, provided a summary presentation of
the Society's 2021 activities.
700 ITEMS ON CONSENT
701 Minutes
701.1 Meetings of the Development Agreements Committee
• February 23, 2022 and March 2, 2022
701.2 Committees and Commissions of Council Meetings:
Advisory Design Panel
• January 19, 2022
702 Reports
702.1 Council Workplan Matrix - March 8, 2022
Staff report dated March 8, 2022.
Council Meeting Minutes
March 8, 2022
Page 3 of 8
705 Recommendation to Receive Items on Consent
R/2022-CM-072
It was moved and seconded
That items on the "Items for Consent" agenda be received into the record.
CARRIED
Council discussed the disbursements and staff responded to questions from Council.
R/2022-CM-073
It was moved and seconded
That Item 702.1 Corporate Update - Q4 2021 be received into the record.
CARRIED
800 UNFINISHED BUSINESS - N i I
900 CORRESPONDENCE - N i I
1000 BYLAWS -Nil
1100 REPORTS AND RECOMMENDA TIONS
Planning and Development Services
1101 2021-457-RZ, Addendum to Regulation of Pharmacies Staff Report dated
February 15, 2022
Staff report dated March 1, 2022, recommending that Zone Amending Bylaw No.
7790-2021, to limit the proliferation of pharmacies in the City of Maple Ridge, be
given first and second reading and forwarded to Public Hearing.
R/2022-CM-074
It was moved and seconded
That Zone Amending Bylaw No. 7790-2021 be given first and second reading and
forwarded to Public Hearing.
CARRIED
Council Meeting Minutes
March 8, 2022
Page 4 of 8
1102 2018-248-RZ, 21587 128 Avenue, A-2 to CS-4
Staff report dated March 1, 2022, recommending that Maple Ridge Zone
Amending Bylaw No. 7822-2021 to rezone from A-2 (Upland Agricultural) to CS-4
(Rural Commercial), to permit the future construction of a commercial building
be given first reading and that the applicant provide further information as
described in the staff report.
R/2022-CM-075
It was moved and seconded
1. In respect of Section 475 of the Local Government Act, requirement for
consultation during the development or amendment of an Official
Community Plan, Council must consider whether consultation is required
with specifically;
i. The Board of the Regional District in which the area covered by the
plan is located, in the case of a Municipal Official Community Plan;
ii. The Board of any Regional District that is adjacent to the area
covered by the plan;
iii. The Council of any municipality that is adjacent to the area covered
by the plan;
iv. First Nations;
V. Boards of Education, Greater Boards and Improvements District
Boards; and
vi. The Provincial and Federal Governments and their agencies;
and in that regard it is recommended that no additional consultation be required
in respect of this matter beyond the early posting of the proposed Official
Community Plan amendments on the City's website, together with an invitation
to the public to comment;
2. That Zone Amending Bylaw No. 7822-2021 be given first reading;
3. That the proposal be refined for Council consideration of the application to
exclude the subject property from the Agricultural Land Reserve, and for
hosting a Public Hearing for that purpose, along with the submission of
$4,950.00 to cover application costs; and further
4. That the applicant provide further information as described on Schedules
A, C, and D, of Development Procedures Bylaw No. 5879-1999.
R/2022-CM-076
Before the motion was voted on, it was moved and seconded
That the application be referred back to staff to obtain further details on the
proposed use from the applicant.
CARRIED
Coucillor Robson and Councillor Yousef - OPPOSED
Council Meeting Minutes
March 8, 2022
Page 5 of 8
1103 2021-579-RZ, 23682 Dewdney Trunk Road, M-1 to RM-1 and R-2
Staff report dated March 1, 2022, recommending that Maple Ridge Zone
Amending Bylaw No. 7826-2022 to rezone from M-1(Service Industrial) to RM-1
(Low Density Townhouse Residential) and R-2 (Single Detached (Medium
Density) Urban Residential), to permit a future subdivision of approximately two
single-family lots and the future construction of approximately 16 townhouse
units on a third lot, be given first reading and that the applicant provide further
information as described in the staff report
R/2022-CM-077
It was moved and seconded
1. That Zone Amending Bylaw No. 7826-2022 be given first reading; and further
2. That the applicant provide further information as described on Schedules C
and D of the Development Procedures Bylaw No. 5879-1999, along with the
information required for a Subdivision application.
R/2022-CM-078
Before the motion was voted on, it was moved and seconded
That application 2021-579-RZ be referred back to staff to explore employment
options and or other land use options.
DEFEATED
Councillor Dueck, Councillor Meadus, Councillor Svendsen and Mayor Morden -
OPPOSED
The question was called on the main motion.
Councillor Robson and Councillor Yousef - OPPOSED
THE MAIN MOTION CARRIED
1104 2022-028-RZ, 11758 221 Street & 22119, 22127, 22137, 22147, 22155,
22165 and 22173 Cliff Avenue
Staff report dated March 1, 2022, recommending that Official Community Plan
Amending Bylaw No. 7828-2022, to redesignate 11758 221 Street & 22119,
22127, 22137, 22147, 22155, 22165 Cliff Avenue from Single -Family
Residential to Low Rise Apartment and 22173 Cliff Avenue from Single -Family
Residential to Town Centre Commercial, be given first reading.
R/2022-CM-079
It was moved and seconded
1. That in respect of Section 475 of the Local Government Act, requirement
for consultation during the development or amendment of an Official Community
Plan, Council must consider whether consultation is required with specifically:
Council Meeting Minutes
March 8, 2022
Page 6 of 8
i. The Board of the Regional District in which the area covered by the
plan is located, in the case of a Municipal Official Community Plan;
ii. The Board of any Regional District that is adjacent to the area
covered by the plan;
iii. The Council of any municipality that is adjacent to the area covered
by the plan;
iv. First Nations;
V. Boards of Education, Greater Boards and Improvement District
Boards, and
vi. The Provincial and Federal Governments and their agencies;
and in that regard it is recommended that no additional consultation be required
in respect of this matter beyond the referral process, and early posting of the
proposed Official Community Plan amendments on the City's website;
2. That Official Community Plan Policy Amending Bylaw No. 7828-2022 be given first
reading; and further
3. That staff review the land use designations for the single-family designated
properties along Selkirk Avenue and 119 Avenue within the Town Centre Area Plan.
R/2O22-CM-080
Before the motion was voted on, it was moved and seconded
That the main motion be considered separately and that items 1 and 2 be dealt
with separately from item 3.
CARRIED
R/2O22-CM-081
It was moved and seconded
1. That in respect of Section 475 of the Local Government Act, requirement for
consultation duringthe development or amendment of an Official Community Plan,
Council must consider whether consultation is required with specifically:
i. The Board of the Regional District in which the area covered by the
plan is located, in the case of a Municipal Official Community Plan;
ii. The Board of any Regional District that is adjacent to the area
covered by the plan;
iii. The Council of any municipality that is adjacent to the area covered
by the plan;
iv. First Nations;
V. Boards of Education, Greater Boards and Improvement District
Boards, and
vi. The Provincial and Federal Governments and their agencies;
and in that regard it is recommended that no additional consultation be required
in respect of this matter beyond the referral process, and early posting of the
proposed Official Community Plan amendments on the City's website; and further,
2. That Official Community Plan Policy Amending Bylaw No. 7828-2022 be given first
reading; and further
CARRIED
Councillor Robson - OPPOSED
Council Meeting Minutes
March 8, 2022
Page 7 of 8
R/2022-CM-082
It was moved and seconded
That staff review the land use designations for the single-family designated
properties along Selkirk Avenue and 119 Avenue within the Town Centre Area Plan.
CARRIED
Engineering Services
1131 Integrated Stormwater Management Plans - Update
Staff report dated March 8, 2022, titled "Integrated Stormwater Management
Plans Approval" seeking Council's endorsement -in -principle.
R/2022-CM-083
It was moved and seconded
1. That the South Alouette and Kanaka Creek Integrated Stormwater Management
Plan, prepared by Urban Systems Ltd., as provided October 12, 2021, be endorsed
in principle; and
2. That the Blaney, North Alouette and Fraser River Integrated Stormwater
management Plan, prepared by Kerr Wood Leidal Associates Ltd., as provided
October 12, 2021, be endorsed in principle.
CARRIED
1200 STAFFREPORTS- Nil
1300 OTHER MA TTERS DEEMED EXPEDIENT - N i I
1400 PUBLIC QUESTION PERIOD - N i I
1500 MAYOR AND COUNCILLORS'REPORTS
Council members provided their reports on activities participated in during the
past few weeks.
1600 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS
The Mayor submitted the following Notice of Motion relative to the Cannabis
Retail Store Processing & Evaluation Criteria Policy 6.33:
That staff prepare a report and draft policy amendments to the Cannabis Retail
Store Processing & Evaluation Criteria Policy 6.33; and further that the Liquor
and Cannabis Regulation Branch (LCRB) be notified that the City of Maple Ridge
is conducting a review of Cannabis Retail Store Policy 6.33, and that in the
interim, it will not be accepting any applications for Cannabis Retail Stores,
pending the outcomes of the review and adoption of amendments.
Council Meeting Minutes
March 8, 2022
Page 8 of 8
1700 ADJOURNMENT- 8:38 p.m.
M. Morden, Mayor
Certified Correct
S. Nichols, Corporate Officer
402 Report of Public Hearing
City of Maple Ridge
REPORT OF PUBLIC HEARING
March 15, 2022
The report of the Public Hearing held as a virtual meeting hosted in the Council Chambers of
City Hall, 11995 Haney Place, Maple Ridge, British Columbia on March 15, 2022 at 7:00
p.m.
PRESENT Appointed Staff
Elected Officials S. Hartman, Chief Administrative Officer
Councillor J. Dueck C. Carter, General Manager Planning & Development
Councillor C. Meadus Services
Councillor G. Robson C. Crabtree, General Manager Corporate Services
Councillor R. Svendsen D. Pollock, General Manager Engineering Services
Councillor A. Yousef P. Hlavac-Winsor, General Counsel and Executive Director,
Legislative Services
ABSENT S. Labonne, General Manager, Parks, Recreation and Culture
Mayor M. Morden S. Nichols, Corporate Officer
Councillor K. Duncan
Other Staff as Required
C. Goddard, Director of Planning
M. McMullen, Manager of Development & Environmental
Services
Note: Due to the COVID-19 pandemic, Councillor Robson participated electronically. The
Acting Mayor chaired the meeting from Council Chambers.
Note: The Mayor was absent at the start of the meeting.
The Acting Mayor called the meeting to order. The Corporate Officer explained the procedure
and rules of order of the Public Hearing and advised that the bylaws will be considered further
at the next Council Meeting on March 29, 2022.
The Acting Mayor then called upon Planning Department staff to present the following items
on the agenda:
1) 2020-392-RZ, 12040 248 Street
Lot 23 Section 23 Township 12 New Westminster District Plan 15267
1a) Maple Ridge Temporary Use Permit 2020-392-RZ
To permit for the temporary storage of a shipping container and unenclosed
storage of construction material over a portion of the site for a period of up to
three years.
402
Public Hearing Report
March 15, 2022
Page 2of5
The subject application is to allow for the temporary storage of construction materials
to facilitate construction of Phase 2 of a commercial development project at a later
date.
The Manager of Development & Environmental Services gave a detailed presentation
providing information on the application.
Note; Mayor Morden entered the meeting at 7:03 p.m.
The Corporate Officer advised that 27 notices were mailed out in relation to this
application and that no correspondence was received in response.
The Acting Mayor called for speakers three times.
There being no comment, the Acting Mayor declared this item dealt with.
2) 2021-531-RZ, 22486, 22488, 22489, 22490, 22496, 22497 Brickwood Close and
11649 & 11609 225 Street
Lot 86 District Lot 398 Group 1 New Westminster District Plan 41741, PID 008-270-
970;
Lot 87 District Lot 398 Group 1 New Westminster District Plan 41741, PID 006-239-
617;
Lot 85 District Lot 398 Group 1 New Westminster District Plan 41741, PID 000-963-
780;
Lot 88 District Lot 398 Group 1 New Westminster District Plan 41741, PID 006-239-
668;
Lot 89 District Lot 398 Group 1 New Westminster District Plan 41741, PID 004-401-
735;
Lot 83 District Lot 398 Group 1 New Westminster District Plan 41741, PID 006-239-
587;
Lot 84 District Lot 398 Group 1 New Westminster District Plan 41741, PID 002-167-
034; and
Lot 90 District Lot 398 Group 1 New Westminster District Plan 41741, PID 000-550-
159.
2a) Maple Ridge Official Community Amending Bylaw No. 7747-2021
To amend the Town Centre Area Plan Zoning Matrix Category Ground -Oriented
Multi-Familyto permitthe Single Detached Residential use underthe RS-1Zone
for the subject properties.
Public Hearing Report
March 15, 2022
Page 3of5
2b) Maple Ridge Zone Amending Bylaw No. 7740-2021
To rezone from LUC (Land Use Contract) to RS-1(Single Detached Residential).
The subject application is to enact zoning regulations for properties affected by a Land
Use Contract as required by the Local Government Act.
The Planner gave a detailed presentation providing information on the application.
The Corporate Officer advised that 288 notices were mailed out in relation to this
application and that no correspondence was received in response.
The Acting Mayor called for speakers three times.
There being no comment, the Acting Mayor declared this item dealt with.
3) 2021-532-RZ, 11581256 Street
Lot 15 Except: Part Subdivided by Plan 50607, Section 14 Township 12 New
Westminster District Plan 2509
3a) Maple Ridge Official Community Plan Amending Bylaw No. 7748-2021
To amend the Official Community Plan Zoning Matrix, Category Institutional to
permitthe Single Detached Residential use underthe RS-3 Zone forthe subject
property.
3b) Maple Ridge Zone Amending Bylaw No. 7710-2021
To rezone from LUC (Land Use Contract) to RS-3 (Single Detached Rural
Residential).
The subject application is to enact zoning regulations for property affected by a Land
Use Contract as required by the Local Government Act.
The Planner gave a detailed presentation providing information on the application.
The Corporate Officer advised that 8 notices were mailed out in relation to this
application and that 1 piece of correspondence was received from C. Yang providing
more details on the current use.
The Acting Mayor called for speakers three times.
There being no comment, the Acting Mayor declared this item dealt with.
Public Hearing Report
March 15, 2022
Page 4 of 5
4) 2021-533-RZ, 11698 226 Street
Lot 23 Except: Parcel B (Explanatory Plan 16567), District Lot 401 Group 1 New
Westminster District Plan 18056
4a) Maple Ridge Zone Amending Bylaw No. 7807-2021
To create a new Comprehensive Development Zone, CD-4-21, for the use of
Assisted Living Residence for the subject property and to rezone from LUC
(Land Use Contract) to CD-4-21.
The subject application is to enact zoning regulations for property affected by a Land
Use Contract as required by the Local Government Act.
The Manager of Development & Environmental Services gave a detailed description
providing information on the application.
The Corporate Officer advised that 203 notices were mailed out in relation to this
application and that 1 piece of correspondence was received on this item from W.
Hartman asking questions in relation to land use under the new zone.
The Acting Mayor called for speakers three times.
There being no comment, the Acting Mayor declared this item dealt with.
5) 2021-534-RZ, 12309 240 Street
Lot 13 Section 21 Township 12 New Westminster District Plan 51480
5a) Maple Ridge Zone Amending Bylaw No. 7809-2021
To create a new Comprehensive Development Zone, CD-5-21, to provide for a
nine -hole golf course use for the subject property and to rezone from LUC (Land
Use Contract) to CD-5-21.
The subject application is to enact zoning regulations for property affected by a Land
Use Contract as required by the Local Government Act.
The Planner gave a detailed description providing information on the application.
The Corporate Officer advised that 44 notices were mailed out in relation to this
application and that no correspondence was received in response.
The Acting Mayor called for speakers a first time.
Public Hearing Report
March 15, 2022
Page 5 of 5
Stephen Campbell
Mr. Campbell advised that the golf course is currently surrounded by residential
dwellings and expressed concern with the potential of a residential development in the
future. Staff advised that the proposed zoning is intended to replicate the current use
and that a rezoning application would be required. If the owner wanted to change the
use from a golf course to residential, they would be required to follow the Agricultural
Land Use regulations.
Terry Kim and Corina Kim
Mr. Kim requested clarification of the proposed zone and whetherthe zone would apply
to surrounding properties. Staff advised that the proposed zone is meant to replicate
the current use and that the new zone only applies to the subject property in question.
Farzin Yadegari
Mr. Yadegari, the architect for the property owner, asked if it would be possible to have
family -oriented lots on the property. Staff advised that the subject property is
designated agricultural and is located within the ALR. Staff confirmed that if the
subject property was not used as a golf course that the property would revert to farm
use with one single family detached home permitted. The General Manger of Planning
and Development Services clarified that the rezoning before Council and the public
intended to mimic the existing permissions and that any future changes may require
ALC approval.
The Acting Mayor called for speakers on second and third call.
There being no further comment, the Acting Mayor declared this item dealt with.
Having given all those persons whose interests were deemed affected by the matters
contained herein a chance to be heard, the Acting Mayor adjourned the Public Hearing
at 7:34 p.m.
C. Meadus, Acting Mayor
Certified Correct
S. Nichols, Corporate Officer
City of Maple Ridge
SPECIAL COUNCIL MEETING MINUTES
March 22, 2022
The Minutes of the Special City Council Meeting held virtually and hosted in Council
Chambers on March 22, 2022 at 3:30 p.m. at City Hall, 11995 Haney Place, Maple
Ridge, British Columbia for the purpose of transacting regular City business.
PRESENT
Elected Officials
Mayor M. Morden
Councillor J. Dueck
Councillor C. Meadus
Councillor R. Svendsen
Councillor A. Yousef
Councillor G. Robson
ABSENT
Councillor K. Duncan
Appointed Staff
S. Hartman, Chief Administrative Officer
P. Hlavac-Winsor, Acting Corporate Officer/ General
Counsel and Executive Director, Legislative
Services
Other staff as required
J. Kim, Computer Support Specialist
H. Singh, Computer Support Specialist
Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca
Note: Due to the COVID-19 pandemic, Councillor Yousef and Councillor Robson
participated in the meeting electronically. The Mayor chaired the meeting from Council
Chambers
1. CALL TO ORDER
2. APPROVAL OF THE AGENDA
R/2022-S-001
It was moved and seconded
That the agenda for the March 22 Special Council Meeting be approved as
circulated.
CARRIED
3. UNFINISHED AND NEW BUSINESS
3.1 Council Appointments
Verbal update to be provided by Mayor Morden.
R/2022-S-002
403
Special Council Meeting Minutes
March 22, 2022
Page 2 of 4
It was moved and seconded
That the 2022 Acting Mayor rotation be set as follows:
December 2021 - February 2022
Councillor Judy Dueck
March - April 2022
Councillor Chelsa Meadus
May - June 2022
Councillor Ryan Svendsen
July - August 2022
Councillor Gordy Robson
September - October 2022
Councillor Ahmed Yousef
CARRIED
R/2022-S-03
It was moved and seconded
That the 2022 Appointments to Regional Government Agencies, Advisory and/or
Legislated Committees, Special Committees, Community Groups and
Organizations and Standing Committees be set as follows:
Regional Government Boards
2022 Board Appointees
Primary Alternate
Fraser Valley Regional Library
Councillor Svendsen
Councillor Yousef
Metro Vancouver Regional
Mayor Morden
Councillor Dueck
District Board of Directors
Mayors' Council on Regional
Mayor Morden
Councillor Dueck
Transportation
Advisory Committees and
2022 Council Liaison Appointments
Commissions
Primary Alternate
Agricultural Advisory Committee
Councillor Robson
Councillor Svendsen
Community Heritage
Councillor Robson
Councillor Dueck
Commission
Economic Development
Councillor Yousef
Councillor Meadus
Committee
Environmental Advisory
Councillor Dueck
Councillor Svendsen
Committee
Municipal Advisory Committee
on Accessibility and
Councillor Meadus
Councillor Svendsen
Inclusiveness
Parks, Recreation and Culture
Councillor Svendsen
Councillor Meadus
Advisory Committee
Public Art Steering Committee
Councillor Svendsen
Councillor Meadus
Special Council Meeting Minutes
March 22, 2022
Page 3 of 4
Social Policy Advisory
Councillor Yousef
Councillor Dueck
Committee
Transportation Advisory
Councillor Meadus
Councillor Robson
Committee
Standing Committees
2022 Appointments
Mayor Morden
Audit & Finance Committee
Councillor Robson
Councillor Dueck
Community Development &
Councillor Dueck
Enterprise Services
Councillor Svendsen
Councillor Yousef
Corporate Governance & Human
Councillor Dueck
Resources Committee
Councillor Svendsen
Councillor Meadus
Statutory Committee
2022 Appointments
Parcel Tax Review Panel
Mayor Morden
(formerly Court of Revision or
Councillor Meadus
Frontage Tax)
Councillor Yousef
Outside Agency
2022 Council Delegate Appointments
Primary Alternate
Alouette River Management
Councillor Robson
Councillor Meadus
Society
Chamber of Commerce
Councillor Dueck
Councillor Meadus
Fraser Health Authority
Mayor Morden
Councillor Dueck
Kanaka Education &
Environmental Partnership
Councillor Yousef
Councillor Dueck
Society
Ridge Meadows Seniors Society
Councillor Dueck
Councillor Yousef
Maple Ridge Pitt Meadows Arts
Councillor Meadus
Councillor Svendsen
Council
Ridge Meadows Recycling Society
Councillor Meadus
Councillor Yousef
Youth Planning Table
Councillor Meadus
Councillor Svendsen
CARRIED
Special Council Meeting Minutes
March 22, 2022
Page 4of4
4. ADJOURNMENT- 3:39 p.m.
M. Morden, Mayor
Certified Correct
P. Hlavac-Winsor, Acting Corporate Officer
700 ITEMS ON CONSENT
701 Minutes
CITY OF MAPLE RIDGE
DEVELOPMENT AGREEMENTS COMMITTEE
March 9, 2022
Mayor's Office
CIRCULATED TO:
Michael Morden, Mayor
Chair
Scott Hartman, Chief Administrative Officer
Member
1. 2021-041SD
Catherine Schmidt, Recording Secretary
LEGAL: Lot 4 District Lot 395 New Westminster District Plan BCP36373
PI D: 027-514-323
LOCATION: 22010 Isaac Crescent
OWNER: Gurpreet and Jiwanwant Bakhra and Parminder Johal
REQUIRED AGREEMENTS: Subdivision Servicing Agreement
THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING
DOCUMENT AS IT RELATES TO 2021-041SD.
CARRIED
2. 2021-399-DP
LEGAL: Lot 3 Section 28 Township 12 New Westminster District Plan 19475
PI D: 010-493-450
LOCATION: 23420 Dogwood Avenue
OWNER: Olenna and Ryan Watson
REQUIRED AGREEMENTS: Habitat Protection Covenant
Enhancement and Maintenance Agreement
THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING
DOCUMENTS AS THEY RELATE TO 2021-399-DP.
CARRIED
701A
Development Agreements Committee
March 9, 2022
3. 2018-159-SD
LEGAL: Lot 15 Section 10 Township 12 New Westminster District Plan
EPP113816
PID: n/a
LOCATION: 24315 and 24331 110 Avenue
OWNER: 1121616 B.C. Ltd. (Pavitter Sikham)
REQUIRED AGREEMENTS: No Build Covenant
THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING
DOCUMENTAS IT RELATES TO 2018-159SD.
CARRIED
4. 21-113657 BG
LEGAL: Lot 3 Section 28 Township 12 New Westminster District Plan 19475
PID: 010-493-450
LOCATION: Unit 1- 23420 Dogwood Avenue
OWNER: Olenna Watson and Ryan Watson
REQUIRED AGREEMENTS: Flood Protection Covenant
THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING
DOCUMENT AS IT RELATES TO 21-113657 BG.
CARRIED
5. 2019-425-RZ
LEGAL: Lot 1 and 2, both of: Section 14 Township 12 New Westminster
District Plan EPP114521
PID: 031-551-475/031-551-483
LOCATION: 11205 and 11211250B Street
OWNER: Epic NE Albion Homes Ltd.
REQUIRED AGREEMENTS: Reciprocal Access Easement and Covenant for
Show Home
THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING
DOCUMENT AS IT RELATES TO 2019-425-RZ.
Michael den, Mayor
Chair
CARRIED
Scott a man, Chief Administrative Officer
Member
Page 2 of 2
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FILE: 2019-425-RZ
DATE: Mar 2, 2022
BY: AH
702 Reports
MAPLE RIDGE
British Columbia
TO: His Worship Mayor Michael Morden
and Members of Council
FROM: Chief Administrative Officer
City of Maple Ridge
MEETING DATE:
FILE NO:
MEETING:
SUBJECT: Disbursements for the month ended February 28, 2022
EXECUTIVE SUMMARY:
March 29, 2022
05-1630-01-2022
Council
The disbursements summary for the past period is attached for information. All voucher payments are
approved by the Director of Finance or Deputy Director of Finance. Expenditure details are available
by request through the Finance Department.
RECOMMENDATION:
That the disbursements as listed below for the month ended February 28, 2022 be received for
information.
GENERAL
PAYROLL
PURCHASE CARD
DISCUSSION:
a) Background Context:
$ 7,598,484
$ 2,356,346
$ 146,283
$ 10,101,113
The adoption of the Five Year Consolidated Financial Plan has appropriated funds and
provided authorization for expenditures to deliver municipal services.
The disbursements are for expenditures that are provided in the Financial Plan Bylaw or
subsequently approved through Council Resolution.
b) Citizen/Customer Implications:
The citizens of Maple Ridge are informed on a routine monthly basis of financial
disbursements.
3026531
Page 1 of 2
702.1
c) Business Plan/Financial Implications:
Highlights of larger items included in Financial Plan or Council Resolution
• BC Hydro -Electricity $ 159,915
• Double V Construction - Albion Community Centre $ 504,431
• Eurovia British Columbia - 232 St road improvements $ 216,571
• Greater Vancouver Water District - Water consumption $ 5577486
• ICBC - 2022 fleet insurance renewal $ 2057506
• Municipal Insurance Association - Annual property & liability insurance $ 904,148
• Ridge Meadows Recycling Society - Monthly contract for recycling $ 285,302
• Warrington PCI Management - Tower common costs $ 202,499
d) Policy Implications:
Corporate governance practice includes reporting the disbursements to Council monthly.
CONCLUSION:
The disbursements for the month ended February 28, 2022 have been reviewed and are in order.
Prepared by
Trevor Hansvall
Accountant 1
Reviewed by: Tirevor Thp�npson, BBA, CPA, CGA
Director of Finance
Approved by: - Christine
6�General
abtree
Hager Corporate Services
Concurrence: Scott Hartman
Chief Administrative Officer
3026531
Page 2 of 2
CITY OF MAPLE RIDGE
MONTHLY DISBURSEMENTS - February 2022
VENDOR NAME
DESCRIPTION OF PAYMENT
AMOUNT
Advanced Storage Centres Lp
Security refunds
32,835
Aeroquest Mapcon Inc
Lidar & aero photography
38,297
Aplin & Martin Consultants Ltd
Abernethy Way improvements
28,447
Downtown beautification
5,160
River Rd traffic calming
20,386
53,993
Associated Fire Safety
Firefighter equipment
24A93
Badger Daylighting Lp
Hydro -excavation (multiple locations)
19,522
BC Hydro
Electricity
159,915
BC Institute of Technology
Employee courses
29,415
BC SPCA
Contract payments
101,772
Braun Geotechnical Ltd
225 St forcemain upgrade
21,018
CUPE Local 622
Union dues
42,719
Cobing Building Solutions
Building maintenance (various locations)
22,058
Dominion Voting Systems Coportation
Deposit on election voting machines
16,287
Double V Construction Ltd
Albion Community Centre
504,431
Drake Excavating (2016) Ltd
225 St pump station replacement
70,077
Culvert replacement program
29,116
99,193
Ecoplan International Inc
Green infrastructure management strategy
16,733
Eurovia British Columbia
232 St road improvements & 116 Ave multi use path
216,571
Fortis BC
Natural Gas
35,752
GHD Limited
Asset management study
36,100
GPM Civil Contracting Inc
Silver Valley gathering place
112,465
Greater Vancouver Water District
Water consumption
557,486
Hallmark Facility Services Inc
Janitorial services & supplies
53,088
ICBC
2022 fleet insurance renewal
202,506
Ikonic Enterprises Ltd
Replace players box/benches of lacrosse box (Telosky)
23,796
ISL Engineering & Land Services
203 St watermain replacement
25,365
Lafarge Canada Inc
Roadworks material
28,112
Lit Aquatics Ltd
Aquatics partner program
20,119
Manulife Financial
Employer/employee remittance
213,818
Maple Ridge & Pm Arts Council
Arts Centre contract
59,822
Program revenue
19,866
79,688
Microsoft Canada Inc
Software maintenance
15,139
Municipal Insurance Association
Annual property & liability insurance
904,148
Municipal Pension Plan BC
Employer/employee remittance
588,678
Oracle Canada Ulc
Software licenses & support
21305
Pacific Bending Inc
Christmas lighting/candy cane fixtures
22,411
Prime Traffic Solutions Ltd
Traffic control
41,770
Province of British Columbia
School tax remittance
848,070
Receiver General For Canada
Employer/employee remittance
674,427
RG Arenas (Maple Ridge) Ltd
Ice rentals
117,629
Ridge Meadows Recycling Society
Litter pick up
1,286
Monthly contract for recycling
285,302
286,589
VENDOR NAME
DESCRIPTION OF PAYMENT
AMOUNT
Sanscorp Products Ltd
Roadworks material
18,084
Skylark Management Corp
Thornhill Trail repair and resurfacing
31,328
Softchoice Lp
Software maintenance
73,012
Stantec Consulting Ltd
236 St water pump station replacement
31,339
Design - 263 St reservoir expansion
Strata Plan LMS Commercial
Panorama strata fees
17,749
Suncor Energy Products
Gasoline & diesel fuel
87551
Tetra Tech Canada Inc
Geotechnical analysis
62,163
Warrington PCI Management
Tower common costs
202,499
Westridge Security Ltd
Community patrols & static guard service
20,536
WSP Canada Inc
Bridge inspections
15,916
Disbursements In Excess $15,000
6,867,890
Disbursements Under $15,000
730,594
Total Payee Disbursements
7,598,484
Payroll
PP22/03 & PP22/04
2,356,346
Purchase Cards - Payment
146,283
Total Disbursements February 2022
10,101 113
MAPLE RIDGE
mapleridge.ca
TO: His Worship Mayor Michael Morden
and Members of Council
FROM: Chief Administrative Officer
SUBJECT: 2022 Council Expenses
CITY OF MAPLE RIDGE
MEETING DATE: March 29, 2022
FILE NO: 05-1880-20-2022
MEETING: Council
EXECUTIVE SUMMARY:
In keeping with Council's commitment to transparency in local government, the attached schedule
lists Council expenses recorded to February 28, 2022. The expenses included on the schedule are
those required to be reported in the annual Statement of Financial Information and are available on
our website.
RECOMMENDATION:
For information.
DISCUSSION:
The expenses included in the attached schedule are those reported in the annual Statement of
Financial Information (SOFT), including those incurred under Policy No. 3.07 "Council Training,
Conferences and Association Building". The budget for Council includes the provision noted in Policy
No. 3.07 as well as a separate budget for cell phone and iPad usage. The amounts on the attached
schedule are those recorded prior to the preparation of this report and are subject to change.
Prepared by: Kim Hayes
Accountant
Reviewed by: Catherine Nolan, CPA, CGA
Deputy Director of Finance
Reviewed by. Trevo hompson, CPA, CGA
Director of Finance
Approveda. Christin Crabtree
General Manager Corporate Services
Concurrence: Scott Hartman
Chief Administrative Officer
Attachment: 2022 Council Expenses
2990633
Page 1 of 1
7O2■2
Dueck, Judy
January Portable electronic device charges (e.g. IPad) 5.35
February Portable electronic device charges (e.g. IPad) 5.35
10.70 10.70
Duncan; Kiersten
January
Cell phone charges
48.15
Portable electronic device charges (e.g. IPad)
5.35
February
Cell phone charges
48.15
Portable electronic device charges (e.g. IPad)
5.35
- - 107.00
107.00
Meadus,-Chelsa
January
Portable electronic device charges (e.g. ]Pad)
5.35
February
Portable electronic device charges (e.g. IPad)
5.35
- - 10.70
10.70
Morden, Mike _
January
February
Robson,'Gordy
January
Portable electronic device charges (e.g. IPad)
26.75
February
Portable electronic device charges (e.g. IPad)
5.35
- - 32.10
32.10
Svendsen, Ryan
January
Portable electronic device charges (e.g. IPad)
5.35
February
Portable electronic device charges (e.g. IPad)
5.35
- - 10.70
10.70
Yousef, Ahmed
January
Portable electronic device charges (e.g. IPad)
5.35
February
Portable electronic device charges (e.g. IPad)
5.35
- - 10.70
10.70
TOTALS
181.90 181.90
2022 Council Expenses
703 Correspondence
British columbia
cbfsI federation of students
March 4, 2022
Mayor and Council
City of Maple Ridge
11995 Haney Place
Maple Ridge, BC V2X 6A9
Dear Mayor Morden and Council,
I am writing to you on behalf of the over 170,000 students represented by the British Columbia
Federation of Students (BCFS) to express our support of the Seconds Count campaign by the Canadian
Union of Public Employees Local 8911.
Your constituents deserve immediate access to emergency services, like the 9-1-1 services. However,
the massive underfunding of this public service is causing staff shortages that risk the safety and life of
the people in your city. No emergency should have to wait on hold, yet, the staffing shortages are
causing longer wait times for calls to be answered and staff are being stretched thin and burning out.
The COVID-19 pandemic has further exacerbated the fragilities of the service, and the most recent
heatwave and flood calamities have shown the devastating price we pay for underfunding our 9-1-1
emergency services.
At our 40th Annual General Meeting, our delegates voted in favor of endorsing the CUPE 8911 Seconds
Count campaign. The Federation is in support of their calls for an immediate and long-term fix to 9-1-1
emergency services by:
• Infusing immediate funding to E-Comm 9-1-1 from all its municipal partners to address the staff
shortages;
Protecting the critical service by re-evaluating the long-term viability of E-Comm's funding
model that better reflects inflationary realities of the operations and creates room to pre-empt
a crisis; and
• Ensuring that E-Comm receives appropriate oversight and leadership to ensure that it is
adequately funded and able to deliver 9-1-1 police, fire call -taking, and dispatch services.
The BC Federation of Students has always been a strong proponent for well -funded, public emergency
services that ensures our public safety. We implore you to take actions!
Sincerely,
Chairperson
British Columbia Federation of Students, 207-245 East Columbia, New Westminster, BC V3L 3W4
(604) 733-1880 questions@thebcfs.ca wearebcstudents.ca @TheBCFS
703A
Councillors
Les Barkman
Sandy Blue
Kelly Chahal
Brenda Falk
March 10, 2022
File: 0530-03
Via email
UBCM Member Municipalities
Dear UBCM Members:
Re: Support for Resolution
` Councillors
Dave Loewen
Patricia Ross
_- Dave Sidhu
CITY OF ABBOTSFORD Ross Siemens
Mayor, Henry Braun
I am writing on behalf of Abbotsford City Council, requesting favourable consideration and resolutions of
support for recovering municipal costs through Build Back Better Funding for critical infrastructure for
inclusion at the upcoming LMLGA Convention, in advance of the UBCM Convention this fall.
At the February 28, 2022 Council Meeting, City Council approved the following resolution:
WHEREAS the Province of BC completed a Preliminary Strategic Climate Risk Assessment for B.C. in
2019 that found that extreme weather events will continue to worsen across the province in coming years
including heat waves and severe river flooding, with extreme precipitation events continuing to increase
toward 1 in 20 year events becoming 1 in 10 year events or lower;
AND WHEREAS the Minister for Public Safety and Solicitor General and Emergency Management BC
have been working closely with the UBCM Flood and Wildfire Advisory Committee and local governments
since mid-2019 to modernize Emergency Program Act (EPA) to support local governments in responding
and planning for disaster mitigation through phased -in legislative updates beginning in 2022:
THEREFORE be it resolved that the provincial government, as part of the process of modernizing the
EPA legislation, include robust and sustainable `building back better' funding at 100 per cent as part of
the first phase of the updated EPA legislation in 2022; and additionally consider enhancing the
Community Resiliency Investment Program to include funding programs for flood related infrastructure
improvement.
We look forward to, and appreciate your support on this matter.
Yours truly,
Henry Braun
Mayor
c. Council members
Peter Sparanese, City Manager
Mayor's Office 32315 South Fraser Way, Abbotsford BC V2T 1 W7 Tel: 604-864-5500 Fax: 604-864-5601
www.abbotsford.ca
703.2
Restaurants
l/rp Canada
British Columbia Municipalities
A
ABLE L_ c
FOR A RESPONSIBLE LIQUOR INDUSTRY
March 16, 2022
Re: Reducing Patio Application Red Tape for BC's Hospitality Sector and Economic Recovery
As we emerge from the pandemic and begin the long road to economic recovery in all corners of British
Columbia, we look forward to working collaboratively with municipalities to enable public and private
patio programs that support our local small businesses.
With 80% of hospitality businesses still losing money and accumulating more debt each month combined
with inflationary pressures where food prices increased by 5.7% last year and will increase another 5.3%
in 2022, it will take two thirds of hospitality businesses one and half years to return to profitability. On
top of that recent polling indicates that more than 60% of consumers are still hesitant to return to indoor
dining due to COVID safety concerns. As a result, continuing expanded outdoor dining on patios
continues to be an important factor in helping the hospitality industry recover from the pandemic.
Recently, we have witnessed the unintended consequences in municipalities such as City of Vancouver
where new guidelines for its public patio program were not designed in consultation with small businesses
and did not create the intended solutions supported by council. Instead, the program created additional
fees, red tape, and duplication of effort for those restaurants, pubs, and breweries looking to keep their
successful patio open this summer. Despite aiming to "streamline the review process" the additional
hurdles created significant delays which required staff to rework the program within days of its release.
In order to avoid these unintended consequences, we encourage municipalities to consult directly with
small businesses and our various associations. Our key recommendations include:
1. Extend current patio programs without implementing new restrictions or fees;
2. Streamline approvals to ensure those small businesses who have been safety and successfully
operating patios may continue to do so;
3. Increase flexibility for patio types and sizes as well as the number of patios allowed;
4. Increase the space use of existing patios or picnic areas to allow chairs to be spread out to meet
distancing requirements;
5. Allow pop-up outdoor dining and manufacture sampling spaces;
6. Allow and increase the use of parklets and public space for dining;
7. Allow any increase in patio, picnic area or outdoor space be considered a continuation of an
establishment's existing approved alcohol service area or manufacture's sampling area to provide
samples and not require additional endorsements or authorizations; and
8. Coordinate with any relevant bodies —such as the Liquor and Cannabis Regulation Branch, Fire
Department, etc. —to reduce red tape and speed approval timelines wherever possible.
703.3
At a time when economic recovery and supporting our small businesses is a priority for all of us, we are
confident that by working collaboratively we can reduce red tape and unnecessary fees associated with
public and private patio programs.
Sincerely,
Ken Beattie, Executive Director
British Columbia Craft Brewers Guild
Jeff Guignard, Executive Director
Alliance of Beverage Licensees
Ian Tostenson, President and CEO
BC Restaurant and Food Services Association
Mark von Schellwitz, Vic resident, Western Canada
Restaurants Canada
800 UNFINISHED BUSINESS
CITY OF MAPLE RIDGE
�...:��
TEMPORARY USE PERMIT N0. 2020-392-RZ
MAPLE RIDGE
British Columbia
TO: RUDY DIGIOVANNI
PO BOX 377
PORT COQUITLAM BC V3C 4K6
(the "Permittee")
1. This Temporary Use Permit (the "Permit") is issued subject to compliance with all the Bylaws
of the City of Maple Ridge (the "Municipality") applicable thereto, except as specifically varied
or supplemented by this Permit.
This Permit applies to, and only to those lands within the Municipality described below and any
and all buildings, structures, and other development thereon:
Lot 23 Section 23 Township 12 New Westminster District Plan 15267
(the "Lands")
3. The Temporary Use permitted by this Permit is:
To permit the outdoor storage of construction material and one shipping container in the CS-1
(Service Commercial) zone.
4. The Temporary Use shall be carried out according to the following conditions:
a. No storage of flammable materials inside the shipping container;
b. The shipping container will need to be vented;
c. The site must be well maintained in accordance with all City Bylaws;
d. The perimeter of the site must have a continuous landscape screen installed and
be secured with a deposit of $1,762.00 to be returned when the fencing is
installed; and
e. Upon termination of this Temporary Use Permit, the shipping container and all
outdoor storage shall be removed from the site.
5. The Lands described herein shall be developed strictly in accordance with the terms and
conditions and provisions of this Permit and any plans and specifications attached to this
Permit which shall form a part hereof.
6. This Permit is issued on the date of Authorized Resolution passed by Council and expires three
years after 2022.
7. This Permit is not transferable.
8. This Permit is not a Building Permit.
AUTHORIZING RESOLUTION passed by the Council the _ day of , 2022.
ISSUED on the day of 2022.
Corporate Officer 802
1000 BYLAWS
CITY OF MAPLE RIDGE
BYLAW NO. 7747-2021
A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014, as amended.
WHEREAS, the Local Government Act empowers a local government to adopt or amend an
Official Community Plan;
AND WHEREAS, it is deemed desirable to amend Schedule "A" to the Official Community Plan
Bylaw No. 7060-2014, as amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1. This Bylaw may be cited as "Maple Ridge Official Community Plan Amending Bylaw No.
7747-2021."
2. Schedule "A" is hereby amended as follows:
Chapter 10.4 Town Centre Area Plan, Appendix A Zoning Matrix, Section 2 Zoning Matrix, OCP
Designation/Category Ground -Oriented Multi -Family is amended by adding the following after
RM-5 Low Density Apartment Residential within the Zones column:
Single Detached Residential use under the RS-1 Zone is permitted for the purposes
of terminating a land use contract on parcels known and described as:
LOT 86 DISTRICT LOT 398 GROUP 1 NEW WESTMINSTER DISTRICT PLAN 41741, PID
008-270-970, 22486 Brickwood Close, Maple Ridge;
LOT 87 DISTRICT LOT 398 GROUP 1 NEW WESTMINSTER DISTRICT PLAN 41741, PID
006-239-617, 22488 Brickwood Close, Maple Ridge;
LOT 85 DISTRICT LOT 398 GROUP 1 NEW WESTMINSTER DISTRICT PLAN 41741, PID
000-963-780, 22489 Brickwood Close, Maple Ridge;
LOT 88 DISTRICT LOT 398 GROUP 1 NEW WESTMINSTER DISTRICT PLAN 41741, PID
006-239-668, 22490 Brickwood Close, Maple Ridge;
LOT 89 DISTRICT LOT 398 GROUP 1 NEW WESTMINSTER DISTRICT PLAN 41741, PID
004-401-735, 22496 Brickwood Close, Maple Ridge;
LOT 83 DISTRICT LOT 398 GROUP 1 NEW WESTMINSTER DISTRICT PLAN 41741, PID
006-239-587, 22497 Brickwood Close, Maple Ridge;
LOT 84 DISTRICT LOT 398 GROUP 1 NEW WESTMINSTER DISTRICT PLAN 41741, PID
002-167-034, 11649 225 Street, Maple Ridge; and
LOT 90 DISTRICT LOT 398 GROUP 1 NEW WESTMINSTER DISTRICT PLAN 41741, PID
000-550-159, 11609 225 Street, Maple Ridge.
100111
3. Maple Ridge Official Community Plan Bylaw No. 7060-2014 as amended is hereby
amended accordingly.
READ a first time the 22nd day of February, 2022.
READ a second time the 22n6 day of February, 2022.
PUBLIC HEARING held the 15th day of March, 2022.
READ a third time the day of 20
ADOPTED, the day of , 20
PRESIDING !MEMBER
CORPORATE OFFICER
BYLAW NO. 7740-2021
A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 7600 - 2019 as amended
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 7600-2019 as
amended;
AND WHEREAS, a local government may, under s. 548 of the Local Government Act, terminate a
land use contract that applies to land within the jurisdiction of the local government;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7740-2021."
2. That parcel or tract of land and premises known and described in Schedule A
and outlined in heavy black line on Map No. 1879 a copy of which is attached hereto and
forms part of this Bylaw, is hereby rezoned to RS-1 Single Detached Residential.
3. Maple Ridge Zoning Bylaw No. 7600-2019 as amended and Map "A" attached thereto
are hereby amended accordingly.
READ a first time the 22nd day of February, 2022.
READ a second time the 22nd day of February, 2022.
PUBLIC HEARING held the 15th day of March, 2022.
READ a third time the day of , 20
ADOPTED, the day of , 20
PRESIDING MEMBER
CORPORATE OFFICER
1001.2
SCHEDULE A
Address
Parcel Identifier (PID)
Legal Description
22486 Brickwood Close
008-270-970
LOT 86 DISTRICT LOT 398 GROUP 1 NEW
WESTMINSTER DISTRICT PLAN 41741
22488 Brickwood Close
006-239-617
LOT 87 DISTRICT LOT 398 GROUP 1 NEW
WESTMINSTER DISTRICT PLAN 41741
22489 Brickwood Close
000-963-780
LOT 85 DISTRICT LOT 398 GROUP 1 NEW
WESTMINSTER DISTRICT PLAN 41741
22490 Brickwood Close
006-239-668
LOT 88 DISTRICT LOT 398 GROUP 1 NEW
WESTMINSTER DISTRICT PLAN 41741
22496 Brickwood Close
004-401-735
LOT 89 DISTRICT LOT 398 GROUP 1 NEW
WESTMINSTER DISTRICT PLAN 41741
22497 Brickwood Close
006-239-587
LOT 83 DISTRICT LOT 398 GROUP 1 NEW
WESTMINSTER DISTRICT PLAN 41741
11649 225 Street
002-167-034
LOT 84 DISTRICT LOT 398 GROUP 1 NEW
WESTMINSTER DISTRICT PLAN 41741
11609 225 Street
000-550-159
LOT 90 DISTRICT LOT 398 GROUP 1 NEW
WESTMINSTER DISTRICT PLAN 41741
11742
P 800
CD3
1
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MAPLE
Bylaw No.
RIDGE ZONE
7740-2021
AMENDING
Map No.
1879
From:
LUC (Land Use
Contract)
To:
RSA (Single
Detached Residential)
MAPLE RIDGEN
British Coturnbia
SCALE 1:2,500
CITY OF MAPLE RIDGE
BYLAW NO. 7748-2021
A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014, as amended.
WHEREAS, the Local Government Act empowers a local government to adopt or amend an Official
Community Plan;
AND WHEREAS, it is deemed desirable to amended Schedule "A" to the Official Community Plan
Bylaw No. 7060-2014, as amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1. This Bylaw may be cited as "Maple Ridge Official Community Plan Amending Bylaw No. 7748-
2021."
2. Schedule "A" is hereby amended as follows:
Chapter 11.1 Implementation, Appendix C Zoning, Section 2 Zoning Matrix, OCP
Designation/Category Institutional Designation is amended by adding the following after P-6
Civic Institutional within the Zones column:
Single Detached Residential use under the RS-3 Zone is permitted for the purposes
of terminating a land use contract on parcel known and described as LOT 15 EXCEPT:
PART SUBDIVIDED BY PLAN 50607; SECTION 14 TOWNSHIP 12 NEW WESTMINSTER
DISTRICT PLAN 2509, PID 002-154-587, 11581 256 Street, Maple Ridge.
3. Maple Ridge Official Community Plan Bylaw No.7060-2014 as amended is hereby amended
accordingly.
READ a first time the 22nd day of February, 2022.
READ a second time 22nd day of February, 2022.
PUBLIC HEARING held the 15th day of March, 2022.
READ a third time the day of 20
ADOPTED, the day of 20
PRESIDING MEMBER
CORPORATE OFFICER
1002A
CITY OF MAPLE RIDGE
BYLAW NO. 7710-2021
A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 7600 - 2019 as amended
WHEREAS, it is deemed desirable to amend Maple Ridge Zoning Bylaw No. 7600-2019 as amended;
AND WHEREAS, a local government may, under s. 548 of the Local Government Act, terminate a
land use contract that applies to land within the jurisdiction of the local government;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7710-2021."
2. That parcels or tracts of land and premises known and described as:
LOT 15 EXCEPT: PART SUBDIVIDED BY PLAN 50607; SECTION 14 TOWNSHIP 12
NEW WESTMINSTER DISTRICT PLAN 2509
and outlined in heavy black line on Map No. 1869 a copy of which is attached hereto and
forms part of this Bylaw, is hereby rezoned to RS-3 Single Detached Rural Residential.
3. Maple Ridge Zoning Bylaw No. 7600-2019 as amended and Map "A" attached thereto are
hereby amended accordingly.
READ a first time the 22"d day of February, 2022.
READ a second time the 22"d day of February, 2022.
PUBLIC HEARING held the 15th day of March, 2022.
READ a third time the day of 20
ADOPTED, the day of 20
PRESIDING MEMBER
CORPORATE OFFICER
1002.2
EPP 26295
B
\ *PP107
EA\,
I N
116 AVE.
13
14
P 2509
f�
11669
11652
P 6831
N
A
20
N 11633 1 111624
P 43185
19 P 30058
Rem 15 11584
P 71415
11581 \�� 1
aw
66 g --- yeti
P 50607
EP 67800 .
71
2
Bylaw No. 7710-2021
Map No. 1869
From: LUC (Land Use Contract)
To: RS-3 (Single Detached Rural Residential)
21
N
SCALE 1:2,500
CITY OF MAPLE RIDGE
BYLAW NO. 7807-2021
A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 7600 - 2019 as amended
WHEREAS, it is deemed desirable to create a new comprehensive development zone called "CD-4-
2ill ;
AND WHEREAS, it is deemed desirable to amend Maple Ridge Zoning Bylaw No. 7600-2019 as
amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7807-2021."
2. Maple Ridge Zoning Bylaw No. 7600-2019 is hereby amended by inserting the following CD
Zone immediately following the last section in PART 10 COMPREHENSIVE DEVELOPMENT
ZONES and numbering it in sequential order accordingly:
10XX CD-4-21
10)0(.1 PURPOSE
1. This Comprehensive Development Zone provides for the use of
Assisted Living Residence for LOT 23 EXCEPT: PARCEL B
(EXPLANATORY PLAN 16567); DISTRICT LOT 401 GROUP 1 NEW
WESTMINSTER DISTRICT PLAN 18056, 11698 226 Street, Maple
Ridge.
10XX.2 PRINCIPAL USES
1. The following Principal Uses Shall be permitted in this Zone:
a. Assisted Living Residence with over 10 residents, including
staff; a n d
b. Community Care Facility of a residential class, where there
are more than 6 residents in care or where there are more
than 10 residents.
10XX.3 ACESSORY USES
1. The following shall be permitted as Accessory Uses to one of the
permitted Principal Uses in this Zone;
a. Accessory Off Street Parking
2. Refer to Sections 401 and 402 of this Bylaw for additional
information
10XX.4 LOT AREA AND DIMENSIONS
1. Minimum Lot Area and dimensions shall be not less than;
a. in Lot Area
b. in Lot Width
c. in Lot Depth
1.0 hectare
74.0 metres
118.0 metres
1003
2. Refer to Section 407 Building Envelope of the Bylaw for required
minimum Building Envelope dimensions
10XX.5 DENSITY
1. Floor Space Ratio shall not exceed 0.3 times the Lot Area.
10XX.6 LOT COVERAGE
1. All Principal Buildings and Principal Structures and Accessory
Buildings and Accessory Structures together shall not exceed a
Lot Coverage of 7%.
10XX.7 SETBACKS
1. Minimum Setbacks for all Principal Building and Principal
Structures shall be not less than:
a. from a Front Lot Line (224t" Street) 7.3 metres
b. from a Rear Lot Line 7.7 metres
c. from an North Side Lot Line 6.4 metres
d. from an South Side Lot Line 118.0 metres
2. Minimum Setbacks for all Buildings and Structures shall meet the
requirements of Section 403 (Visual Clearance at Intersections)
of this Bylaw.
10XX.8 HEIGHT
1. Building Height for Principal Buildings, Principal Structures and
Accessory Buildings and Structures shall not exceed 9.7 metres.
2. Refer to Section 403 (Building Height) of this Bylaw.
10XX.9 LANDSCAPING
1. Landscaping and screening shall be provided in accordance with
Section 405 (Landscaping, Screening and Fencing Requirements)
of this Bylaw.
10XX.10 PARKING AND LOADING
1. The Off -Street Parking and Off -Street Loading requirement shall
be a minimum of 24 parking stalls.
3. That parcels or tracts of land and premises known and described as:
LOT 23 EXCEPT: PARCEL B (EXPLANATORY PLAN 16567); DISTRICT LOT 401 GROUP 1 NEW
WESTMINSTER DISTRICT PLAN 18056
and outlined in heavy black line on Map No. 1952 a copy of which is attached hereto and
forms part of this Bylaw, is hereby rezoned to CD-4-21.
4. Maple Ridge Zone Amending Bylaw No. 7600-2019 as amended is hereby amended
accordingly.
READ a first time the 22nd day of February, 2022.
READ a second time the 22nd day of February, 2022.
PUBLIC HEARING held the 15th day of March, 2022.
READ a third time the day of
ADOPTED, the day of
PRE -SIDING MEMBER
,20
,20
CORPORATE OFFICER
SELKIRK AVE.
--
P 77953
P
615
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13
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1
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CITY OF MAPLE RIDGE
BYLAW NO. 7809-2021
A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 7600 - 2019 as amended
WHEREAS, it is deemed desirable to create a new comprehensive development zone called
"CD-5-21 Nine -Hole Golf Course";
AND WHEREAS, it is deemed desirable to amend Maple Ridge Zoning Bylaw No. 7600-2019 as
amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7809-2021."
2. Maple Ridge Zoning Bylaw No. 7600-2019 is hereby amended by inserting the following CD
Zone immediately following the last section in PART 10 COMPREHENSIVE DEVELOPMENT
ZONES and numbering it in sequential order accordingly:
10XX CD-5-21 Nine -Hole Golf Course
10XX.1 PURPOSE
1. This zone provides for a nine -hole golf course use for LOT 13
SECTION 21 TOWNSHIP 12 NEW WESTMINSTER DISTRICT PLAN
51480, 12309 240 Street, Maple Ridge.
10XX.2 PRINCIPAL USES
1. The following Principal Uses Shall be permitted in this Zone;
a. Nine- Hole Golf Course
b. Single Detached Residential
10XX.3 ACESSORY USES
1. Minor retail use, which shall be limited to the rental of golf clubs
and the rental or selling of golf tees or golf balls, limited to Nine
Hole Golf Course Use only.
1OXX.4 LOT AREA AND DIMENSIONS
1. Minimum Lot Area and dimensions shall be not less than;
a. in Lot Area 3 hectares
b. in Lot Width 150.0 metres
c. in Lot Depth 150.0 metres
2. Refer to Section 407 Building Envelope of the Bylaw for required
minimum Building Envelope dimensions
1004
1OXX.5 DENSITY
1. N/A
10XX.6 LOT COVERAGE
1. All Principal Buildings and Principal Structures and Accessory
Buildings and Accessory Structures together shall not exceed a
Lot Coverage of 5%.
1OXX.7 SETBACKS
1. Minimum Setbacks for all Principal Building and Principal
Structures shall be not less than:
a. from a Front Lot Line 45.5 metres
b. from a Rear Lot Line 96.5 metres
c. from an Interior Side Lot Line 45.5 metres
d. from an Exterior Side Lot Line 56.5 metres
1OXX.8 HEIGHT
1. Building Height for Single Detached Residential use shall not
exceed 11.5 metres.
2. Building Height for other Principal uses, Accessory Buildings and
Accessory Structures shall not exceed 7.5 metres.
10X0(.9 PARKING AND LOADING
1. The Off -Street Parking and Off -Street Loading shall be provided
with a minimum of 34 parking stalls with a Nine -Hole Golf Course
use.
1OXX.10 OTHER REQUIREMETS
1. The Agricultural Land Commission Act and its Regulations shall
prevail.
2. The Farm Home Plate requirements shall apply in accordance with
Section 402 (Farm Home Plate) of this Bylaw.
3. That parcels or tracts of land and premises known and described as:
LOT 13 SECTION 21 TOWNSHIP 12 NEW WESTMINSTER DISTRICT PLAN 51480
and outlined in heavy black line on Map No. 1953 a copy of which is attached hereto and
forms part of this Bylaw, is hereby rezoned to CD-5-21 Nine -Hole Golf Course.
4. Maple Ridge Zone Amending Bylaw No. 7600-2019 as amended is hereby amended
accordingly.
READ a first time the 22nd day of February, 2022.
READ a second time the 22nd day of February, 2022.
PUBLIC HEARING held the 151h day of March , 2022.
READ a third time the day of , 20
ADOPTED, the day of , 20
PRESIDING MEMBER
CORPORATE OFFICER
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MAPLE RIDGE
mapleridge.ca City of Maple Ridge
TO: His Worship Mayor Michael Morden MEETING DATE:
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING:
SUBJECT: Final Reading
Zone Amending Bylaw No. 7776-2021
20690 Lougheed Highway
EXECUTIVE SUMMARY:
March 29, 2022
2019-427-RZ
COUNCIL
Zone Amending Bylaw No. 7776-2021, to permit a site -specific text amendment to reduce the
separation distance for a Cannabis Retail Use, for the subject property located at 20690 Lougheed
Highway (see Appendices A and B) has been considered by Council and at Public Hearing and
subsequently was granted third reading. The applicant has requested that final reading be granted.
To permit the Cannabis Retail Use to be established on the subject property, a site -specific text
amendment is required to Zoning Bylaw General Regulation Section 401.3 (g)(ii), which prohibits the
retail sale of cannabis if located within 1,000 m (3,280 ft.) from another Cannabis Retail Use under
the Zoning Bylaw. The amendment is to reduce the current separation distance from 1,000 m (3,280
ft.) to 333.5 m (1,099 ft.) from the property located at 20395 Lougheed Highway (Muse Cannabis).
This amendment would also allow for the proposed Cannabis Retail Use which is 954.2 m (3,131 ft.)
from the property located at 20110 Lougheed Highway (Burb Cannabis) (see Appendix C). It is noted
that the site -specific text amendment bylaw will proceed ahead of the proposal to rezone the western
portion of the subject property from IRS-1 (One Family Urban Residential) to C-2 (Community
Commercial), under a separate Zone Amending Bylaw No. 7609-2021(same file # 2019-427-RZ). The
timing of final reading for Zone Amending Bylaw No. 7609-2021 is contingent on a full engineering
servicing review and completion of associated rezoning conditions.
A separate application for a non -medical Cannabis Retail Use, located at 20757 Lougheed Highway
(file 09-4560-20), went to the February 22, 2022 Council meeting and was subsequently deferred and
directed to apply for a site -specific text amendment to the Zoning Bylaw for the 1,000 m (3,280 ft.)
separation distance requirement. It is noted that the separation distance from 20757 Lougheed
Highway to the proposed Cannabis Retail Use at the subject property, 20690 Lougheed Highway, is
approximately 131 m (430 ft.) (see Appendix C).
Council granted first and second reading to Zone Amending Bylaw No. 7776-2021 on July 27, 2021.
This application was presented at Public Hearing on September 21, 2021, and Council granted third
reading on September 28, 2021.
2019-427-RZ
Page 1 of 3
1005
RECOMMENDATION:
That Zone Amending Bylaw No. 7776-2021 be adopted.
DISCUSSION:
a) Background Context:
Council considered this rezoning application at a Public Hearing held on September 21, 2021. On
September 28, 2021 Council granted third reading to Zone Amending Bylaw No. 7776-2021. Council
did not require any conditions to be met for the site-specifc text amendment.
b) Additional Information:
The site -specific text amendment to reduce the 1,000 m (3,280 ft.) separation distance for the
Cannabis Retail Use, under Zone Amending Bylaw No. 7776-2021, was intended to run
concurrently with Zone Amending Bylaw No. 7609-2021 (rezoning the western portion of the site
from RS-1 to C-2), both under application 2019-427-RZ.
In the original proposal, the existing liquor store, currently located within the Hammond Mill Centre
(Unit 100), would relocate to the new proposed building and the proposed Cannabis Retail Use
would then move into the existing liquor store location, Unit 100. However, the Cannabis Retail Use
will now move into Unit 106 within the existing Hammond Mill Centre (see Appendix D). This does
not change the separation distance requirements from the other cannabis retail locations, as
measurements are taken from property boundaries and not from individual units. Therefore, the
separation distances remain unchanged and the proposed Zone Amending Bylaw No. 7776-2021
remains accurate in the distance measurement to the other Cannabis Retail Use.
Through the introduction of a Notice of Motion, raised at the March 8, 2022 Council meeting, that
on March 29, 2022, Council will be considering a resolution to direct the review of the Cannabis
Retail Store Processing & Evaluation Criteria, Policy 6.33. It is anticipated that any new applications
for a Cannabis Retail Use would be held, pending the review and adoption of Policy 6.33. As the
subject application is instream, it is not impacted by the policy review.
As it relates to the subject application, Council has the option of granting final reading, deferral, or
defeating the Bylaw. It is noted that the Liquor and Cannabis Regulation Branch have stated their
intent to comply with local process and regulations; however, they are exempt from the requirement
to obtain local government permissions.
2019-427-RZ Page 2 of 3
CONCLUSION:
As there are no conditions to be met for the site -specific text amendment for a reduction in separation
distance for the Cannabis Retail Use, and that the application is instream and not impacted by the
policy review, it is recommended that final reading be given to Zone Amending Bylaw No. 7776-2021.
"Original signed by Adam Rieu"
Prepared by: Adam Rieu
Planner 1
"Original signed by Charles Goddard"
Reviewed by. Charles R. Goddard, BA, MA
Director of Planning
"Original signed by Christine Carter"
Approved by. Christine Carter, M.PL, MCIP, RPP
GM Planning & Development Services
"Original signed by Scott Hartman"
Concurrence: Scott Hartman
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A - Subject Map
Appendix B - Zone Amending Bylaw No. 7776-2021
Appendix C - Cannabis Retail Use Proposed Location Map
Appendix D - Hammond Mill Centre Unit Layout
2019-427-RZ Page 3 of 3
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BYLAW NO. 7776-2021
A Bylaw to amend Zoning Bylaw No. 7600-2019 as amended
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 7600-2019 as
amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7776-2021."
2. That Part 4 Section 401.3 (1) (g) (ii) be amended as follows:
a. By adding the following clause immediately following incorrect alphabetical order:
(d) 333.5 metres from any other Cannabis Retail Use specific to the following Lot:
i) Lot 1 District Lot 278 Group 1 New Westminster District Plan EPP104217
3. Maple Ridge Zoning Bylaw No. 7600-2019 is hereby amended accordingly.
READ a first time the 271h day of July, 2021.
READ a second time the 271h day of July, 2021.
PUBLIC HEARING held the 21st day of September, 2021.
READ a third time the 28th day of September, 2021.
ADOPTED, the day of , 20
PRESIDING MEMBER
CORPORATE OFFICER
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1100 COMMITTEE REPORTS AND RECOMMENDATIONS
mapleridge.ca City of Maple Ridge
TO: His Worship Mayor Michael Morden
and Members of Council
FROM: Chief Administrative Officer
SUBJECT: First Reading
Zone Amending Bylaw No. 7837-2022
22590 116 Avenue
EXECUTIVE SUMMARY:
MEETING DATE: March 15, 2022
FILE NO: 2021-523-RZ
MEETING: C o W
An application has been received to rezone the subject property located at 22590 116 Avenue from
RS-1 (Single Detached Residential) to RM-1 (Low Density Townhouse Residential), to permit
approximately 10 townhouse units.
The subject property has been subject to an earlier rezoning application, that was not completed in
the required period of time after third reading. The landlocked subject lot requires access though an
existing townhouse development at 22538 116 Avenue, by way of an access easement. The existing
access easement required renegotiation and the parties at the time did not arrive at an agreement.
Resolution of access to the property must be resolved prior to advancing this application for second
reading.
To proceed further with this application, in addition to the usual requirements after first reading is
granted, a preliminary agreement for access needs to be submitted as part of the full submission.
These requirements are outlined in the recommendation.
RECOMMENDATIONS:
1. That Zone Amending Bylaw No. 7837-2022 be given first reading;
2. That the applicant provide further information as described on Schedules A, C, D, E and G of the
Development Procedures Bylaw No. 5879-1999; and further
3. That the applicant provide further information of a preliminary agreement with the owners of
Strata MILS 180 for a new construction and permanent access easement.
DISCUSSION:
a) Background Context:
Applicant: Puneet Bagga
Legal Description: Lot 37 District Lot 401 Group 1 New Westminster District Plan
62308
2021-523-RZ Page 1 of 5
1101
OCP:
Existing: Ground -Oriented Multi -Family
Proposed: Ground -Oriented Multi -Family
Within Urban Area Boundary: Yes
Area Plan: Town Centre Plan
OCP Major Corridor: Yes
Zoning:
Existing: RS-1 (Single Detached Residential)
Proposed: RM-1(Low Density Townhouse Residential)
Surrounding Uses:
North:
Use:
Recreational
Zone:
CD-2-88 and CD-3-93
Designation:
Ground -Oriented Multi -Family
South:
Use:
Haney Bypass and CP Rail line beyond
Zone:
RS-3 (Single Detached Rural Residential)
Designation:
Park
East:
Use:
Residential
Zone:
RM-1 (Low Density Townhouse Residential)
Designation:
Ground -Oriented Multi -Family
West:
Use:
Residential
Zone: RM-1 (Low Density Townhouse Residential)
Designation: Ground -Oriented Multi -Family
Existing Use of Property: Residential
Proposed Use of Property: Residential
Site Area: 2,020 sq. m. (21,743 sq. ft.)
1,313 sq. m. (14,133 sq. ft.) after road widening for Haney
Bypass
Access: Through Strata LMS180 to 116 Avenue
Servicing requirement: Urban Standard
b) Site Characteristics and Background:
The property is a remnant lot that retained its single residential dwelling and associated landscaping,
and was not developed when the surrounding lands were developed for townhouses (see Appendix A
and B). The land is relatively flat with a retaining wall elevating from the Haney Bypass to the south.
The subject property was originally subdivided from the parent parcel in 1981. As part of this original
subdivision, the newly created subject Lot 37 (22590 116 Avenue) was granted an access easement
over parts of the adjacent lots in the subdivision of Lot 39. Since then, further subdivision of the
neighbouring Lots 38 and 39 occurred, whereby, the access easement for the subject lot was moved
to its present location, through the driving aisle of Fraserview Townhouses located northwest of the
subject property.
The access easement permits both pedestrian and vehicular traffic to access the single residential
house currently on the subject property. The wording of the access easement does not restrict the
use of the driving aisle in any way and legally permits the developer to continue to use the
Fraserview driving aisle as access to their property indefinitely.
2021-523-RZ Page 2 of 5
Subsequent to the above referenced subdivision and development applications, there was a
rezoning application (RZ/095/08). Residents of the townhouse strata at 22538 116 Avenue,
expressed concerns over the density on the subject site and the impact on the easement area.
Although the current applicant has engaged in some dialogue with the strata at 22538 116 Avenue,
the City has already been contacted by some of the strata residents, and the concerns with this new
proposal remain the same.
After the April 20, 2010 Public Hearing for RZ/095/08, Council deferred third reading and the
former applicant entered into lengthy discussions with the strata. Sufficient progress was made to
allow for third reading to be granted on August 28, 2012. When the third reading extension expired
in 2014, the density, and form and character issues were resolved; however, not all easement -
related matters, such as repairs due to construction damage and joint maintenance arrangements,
were reached with the strata.
c) Project Description:
The proposal is for a 10-unit townhouse project, with each unit containing two side -by -side garage
spaces. The site plan has accommodated the 6.0 metre road widening along Haney Bypass as
required by the Ministry of Transportation and Infrastructure. The proposed density is for a Floor
Space Ratio (FSR) of 0.60 plus an additional 0.15 FSR, for a total FSR of 0.75, to be gained through
the Bonus Density provision in the Town Centre Area. The required payment will be approximately
$67,841.40.
At this time the current application has been assessed to determine its compliance with the Official
Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will
need to be made once full application packages have been received. A more detailed analysis and
further reports will be required prior to second reading. Such assessment may impact proposed lot
boundaries and yields, OCP designations and bylaw particulars, and may require application for
further development permits.
d) Planning Analysis:
Official Community Plan:
The development site is located within the South View Precinct of the Town Centre Development
Permit Area Plan and is currently designated Ground Oriented Multi -family, which allows for a
medium -high density townhouse development not to exceed three storeys in height (Town Centre
Area Plan Policy 3-18). The proposed rezoning to RM-1 (Townhouse Residential) is, therefore, in
compliance with the regulations of the Official Community Plan.
The design of the townhouse development will be reviewed for compliance with the OCP Policy 3 - 21
that all Neighbourhood and Major Corridor Residential infill developments will respect and reinforce
the physical patterns and characteristics of established neighbourhoods as part of the Development
Permit Application process.
Zoning Bylaw:
The current application proposes to rezone the property located at 22590 116 Avenue from RS-1
(Single Detached Residential) to RM-1 (Low Density Townhouse Residential) (see Appendix C) to
2021-523-RZ Page 3 of 5
permit approximately 10 townhouses (see Appendix D). Any variations from the requirements of the
proposed zone will require a Development Variance Permit application.
Development Permits:
Pursuant to Section 8.11 of the OCP, a Town Centre Development Permit (South View) application is
required for all multifamily residential, flexible mixed use and commercial development located in
the Town Centre.
Pursuant to Section 8.11 of the OCP, a Natural Features Development Permit application is required
for all development and subdivision activity or building permits where there are significant slopes.
This application may not be required a permit to be issued if the applicant demonstrates trees and
their root structures on the periphery of the site are preserved and protected through the
development permit landscaping plans; and the stability of the retaining wall is fully addressed and
determined to be safe through the geotechnical analysis and a covenant registered on title.
Advisory Design Panel:
A Town Centre Development Permit is required and must be reviewed by the Advisory Design Panel
prior to second reading.
Development Information Meeting:
A Development Information Meeting is required for this application. Prior to second reading the
applicant is required to host a Development Information Meeting in accordance with Council
Policy 6.20. This can be an opportunity to achieve an understanding about access during
construction and permanently for future residents that can be structured into an agreement and
registered on title between third and final readings.
e) Interdepartmental Implications:
In order to advance the current application, after first reading, comments and input, will be sought
from the various internal departments and external agencies listed below:
a) Engineering Department;
b) Operations Department;
c) Fire Department;
d) Building Department;
e) Parks, Recreation and Culture Department;
f) School District;
g) Utility companies;
h) Ministry of Transportation and Infrastructure; and
i) Canada Post.
The above list is intended to be indicative only and it may become necessary, as the application
progresses, to liaise with agencies and/or departments not listed above.
This application has not been forwarded to the Engineering Department for comments at this time;
therefore, an evaluation of servicing and site access requirements have not been undertaken. We
anticipate that this evaluation will take place between first and second reading.
2021-523-RZ Page 4 of 5
f) Development Applications:
In order for this application to proceed the following information must be provided, as required by
Development Procedures Bylaw No. 5879-1999 as amended:
1. An OCP Application (Schedule A);
2. A complete Rezoning Application (Schedule B or Schedule C);
3. A Town Centre Development Permit Application (Schedule D);
4. A Development Variance Permit (Schedule E); and
5. A Natural Features Development Permit Application (Schedule G).
In addition, a preliminary agreement as described in this report is to be submitted.
The above list is intended to be indicative only, other applications may be necessary as the
assessment of the proposal progresses.
CONCLUSION:
The development proposal complies with the OCP; however, further details are required as part of
the detailed submission.
Therefore, it is recommended that Council grant first reading subject to additional information about
construction and maintenance arrangements and a suitable infill design being provided and
assessed prior to second reading.
"Original signed by Adrian Kopystynski"
Prepared by: Adrian Kopystynski MSc, MCIP, RPP, MCAHP
Planner
"Original signed by Charles Goddard"
Reviewed by. Charles R. Goddard, BA, MA
Director of Planning
"Original signed by Christine Carter"
Approved by. Christine Carter, M.PL, MCIP, RPP
GM Planning & Development Services
"Original signed by Scott Hartman"
Concurrence: Scott Hartman
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A - Subject Map
Appendix B - Ortho Map
Appendix C - Zone Amending Bylaw No. 7837-2022
Appendix D - Proposed Site Plan
2021-523-RZ Page 5 of 5
�pp��� ►� DES A
Scale: 1:2,500
Legend
e- _ ,Stream
�— Ditch Centreline
Edge of River
----- Edge of Marsh
-� —Indefinite Creek
- Lake or Reservoir
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- River
22590 116 AVE N U E
PID 002-231-379
PLANNING DEPARTMENT
FILE: 2021-523-RZ/DP
DATE: Oct 27, 2021
MAPLE RIDGE
British Columbia
. 1 1 .
Street Name Labels
BY: PC
APPENDIX B
22590 116 AVENUE
P I D 002-231-379
PLANNING DEPARTMENT
J
British
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lumbia
mapleridge.ca
FILE: 2021-523-RZ/DP
Scale: 1:2,500 � DATE: Oct 27, 2021 BY: PC
APPENDIX C
CITY OF MAPLE RIDGE
BYLAW NO. 7837-2022
A Bylaw to amend Schedule `A' Zoning Map forming part of
Zoning Bylaw No. 7600-2019 as amended
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 7600-2019 as
amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7837-2022."
2. That parcel or tract of land and premises known and described as:
Lot 37 District Lot 401 Group 1 New Westminster District Plan 62308
and outlined in heavy black line on Map No. 1957 a copy of which is attached hereto and
forms part of this Bylaw, is hereby rezoned to RM-1(Low Density Townhouse Residential).
3. Maple Ridge Zoning Bylaw No. 7600-2019 as amended and Map `A' attached thereto are
hereby amended accordingly.
READ a first time the day of , 20
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
APPROVED by the Ministry of Transportation and Infrastructure this day of
,20
ADOPTED the day of , 20
PRESIDING MEMBER CORPORATE OFFICER
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TO: His Worship Mayor Michael Morden
and Members of Council
FROM: Chief Administrative Officer
SUBJECT: First Reading
Zone Amending Bylaw No. 7829-2022
12076 Glenhurst Street
EXECUTIVE SUMMARY:
MEETING DATE: March 15, 2022
FILE NO: 2021-555-RZ
MEETING: C o W
An application has been received to rezone the subject property, located at 12076 Glenhurst Street,
from RS-1 (Single Detached Residential) and RS-3 (Single Detached Rural Residential) to RT-1
(Two -Unit Urban Residential), to permit the future construction of a duplex. To proceed further with
this application additional information is required as outlined below.
As per Council Policy 6.31, this application is subject to the Community Amenity Contribution (CAC)
program. The CAC rates in Policy 6.31 are currently under review, and if approved at an upcoming
Council meeting, it is anticipated that this application will be subject to new rates. The expected CAC
contribution rate for this rezoning application will be confirmed in the second reading report.
RECOMMENDATIONS:
1. That Zone Amending Bylaw No. 7829-2022 be given first reading; and further
2. That the applicant provide further information as described on Schedules B and E of the
Development Procedures Bylaw No. 5879-1999.
DISCUSSION:
a) Background Context:
Applicant: P. Rahkra
Legal Description: Lot 10 Section 21 Township 12 New Westminster District Plan
20944
OCP:
Existing: Urban Residential
Proposed: Urban Residential
Within Urban Area Boundary: Yes
OCP Major Corridor: No
2021-555-RZ
Page 1 of 5
1102
Zoning:
Existing: RS-1(Single Detached Residential), RS-3 (Single Detached
Rural Residential)
Proposed: RT-1(Two-Unit Urban Residential)
Surrounding Uses:
North: Use: Single -Family Residential
Zone: RS-1(Single Detached Residential) and
RS-3 (Single Detached Rural Residential)
Designation: Urban Residential
South: Use: Single -Family Residential
Zone: RS-1(Single Detached Residential) and
RS-3 (Single Detached Rural Residential)
Designation: Urban Residential
East: Use: Single -Family Residential
Zone: RS-1b (Single Detached (Medium Density)
Residential)
Designation: Urban Residential
West: Use: Single -Family Residential
Zone: RS-1(Single Detached Residential) and
RS-3 (Single Detached Rural Residential)
Designation: Urban Residential
Existing Use of Property: Single -Family Residential
Proposed Use of Property: Two -Unit Residential (Duplex)
Site Area: 892 m2 (9,602 ft2)
Access: Glenhurst Street
Servicing requirement: Urban Standard
b) Site Characteristics:
The subject property, located at 12076 Glenhurst Street, is a rectangular, relatively flat lot. There is
an existing single-family dwelling onsite that will require removal as part of the rezoning approval.
The existing vegetation onsite includes both mature and adolescent trees located along the
peripheries of the property (see Appendices A and B).
2021-555-RZ Page 2 of 5
c) Project Description:
The applicant proposes to rezone the subject property from RS-1 (Single Detached Residential) and
RS-3 (Single Detached Rural Residential) to RT-1 (Two -Unit Urban Residential) (see Appendix C) to
permit the construction of a duplex as discussed above (see Appendix D).
At this time, the current application has been assessed to determine its compliance with the Official
Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will
need to be made once full application packages have been received. A more detailed analysis and
further reports will be required prior to second reading. Such assessment may impact proposed lot
boundaries and yields, OCP designations and bylaw particulars, and may require application for
further development permits.
d) Planning Analysis:
Official Community Plan:
The OCP designates the subject property as Urban Residential - Neighbourhood Residential, and
development of the property is subject to the Neighbourhood Residential Infill Policies. These
policies require that development be compatible with the surrounding neighbourhood, with particular
attention given to site design, setbacks and lot configuration with the existing pattern of
development in the area. Specifically, Policy 3.19(b) emphasizes that different unit types such as
duplexes and triplexes, are scaled and designed to integrate characteristics that resemble a single-
family dwelling with an emphasis on street -oriented buildings.
The proposed rezoning of the subject property to the RT-1 (Two -Unit Urban Residential) zone, to
support the development of a duplex, aligns with the intent of these OCP and Neighbourhood
Residential Infill policies and is therefore supportable.
Zoning Bylaw:
The current application proposes to rezone the subject property from RS-1 (Single Detached
Residential) and RS-3 (Single Detached Rural Residential) to RT-1 (Two -Unit Urban Residential) (see
Appendix C) to permit the construction of a duplex (see Appendix D).
The minimum lot size for the proposed RT-1 (Two -Unit Urban Residential) zone is 750 m2 (8,073 ft2).
The minimum lot width for the RT-1 (Two -Unit Urban Residential) zone is 20.Om (65.6ft) and the lot
width of the subject property is 19.8m (65.Oft), therefore, a small variance for lot width is required
and this will trigger the need for a Development Variance Permit. Any other variations from the
requirements of the proposed zone will also require a Development Variance Permit application and
will be the subject of a future report to Council.
Development Permits:
A development permit is not required for the proposed development. However, the City will require a
restrictive covenant to be registered to regulate form and character of the duplex and to ensure the
proposal compliments adjacent single-family residential uses.
2021-555-RZ Page 3 of 5
Advisory Design Panel:
A Development Permit is not required; therefore, this application does not need to be reviewed by
the Advisory Design Panel.
Development Information Meeting:
A Development Information Meeting is not required for this application because it is in compliance
with the OCP and is proposing less than five dwelling units.
e) Interdepartmental Implications:
In order to advance the current application, after first reading, comments and input will be sought
from the various internal departments and external agencies listed below:
a) Engineering Department;
b) Operations Department;
c) Fire Department;
d) Building Department;
e) Parks, Recreation and Culture Department;
f) School District; and
g) Canada Post.
The above list is intended to be indicative only and it may become necessary, as the application
progresses, to liaise with agencies and/or departments not listed above.
This application has not been forwarded to the Engineering Department for comments at this time;
therefore, an evaluation of servicing and site access requirements have not been undertaken. We
anticipate that this evaluation will take place between first and second reading.
f) Development Applications:
In order for this application to proceed the following information must be provided, as required by
Development Procedures Bylaw No. 5879-1999, as amended:
1. A complete Rezoning Application (Schedule B); and
2. A Development Variance Permit (Schedule E).
The above list is intended to be indicative only, other applications may be necessary as the
assessment of the proposal progresses.
2021-555-RZ Page 4 of 5
CONCLUSION:
The development proposal is in compliance with the OCP, therefore, it is recommended that Council
grant first reading, subject to additional information being provided and assessed prior to second
reading.
"Original signed by April Crockett"
Prepared by: April Crockett
Planning Technician
"Original signed by Charles Goddard"
Reviewed by: Charles R. Goddard, BA, MA
Director of Planning
"Original signed by Christine Carter"
Approved by: Christine Carter, M.PL, MCIP, RPP
GM Planning & Development Services
"Original signed by Scott Hartman"
Concurrence: Scott Hartman
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A - Subject Map
Appendix B - Ortho Map
Appendix C - Zone Amending Bylaw No. 7829-2022
Appendix D - Proposed Site Plan
2021-555-RZ Page 5 of 5
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CITY OF MAPLE RIDGE
BYLAW NO. 7829-2022
A Bylaw to amend Schedule 'A' Zoning Map forming part of
Zoning Bylaw No. 7600-2019 as amended
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 7600-2019 as
amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7829-2022."
2. That parcel of land and premises known and described as:
Lot 10 Section 21 Township 12 New Westminster District Plan 20944
and outlined in heavy black line on Map No. 1054 a copy of which is attached hereto and
forms part of this Bylaw, is hereby rezoned to RT-1(Two-Unit Urban Residential).
3. Maple Ridge Zoning Bylaw No. 7600-2019 as amended and Map 'A' attached thereto are
hereby amended accordingly.
READ a first time the day of 120
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
ADOPTED the day of 20
PRESIDING MEMBER
CORPORATE OFFICER
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MAPLE
Bylaw No.
RIDGE
7829-2022
ZONE
AMENDING
Map No.
1054
From:
RS-1(Single
Detached
Residential)
RS-3
(Single Detached
Rural Residential)
To:
RT-1(Two-Unit
Urban
Residential)
MAPLERIDGEN
British Columbia
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MAPLE RIDGE
British Columbia
• 1 1
TO: His Worship Mayor Michael Morden
and Members of Council
FROM: Chief Administrative Officer
CITY OF MAPLE RIDGE
MEETING DATE: March 29, 2022
FILE NO: 01-0530-01
MEETING: Council
SUBJECT: ADDENDUM to Council Procedure Bylaw No. 7799-2021 Staff Report dated March 15,
2022
EXECUTIVE SUMMARY:
At the March 15, 2022 Committee of the Whole Council Meeting, Council requested additional revisions
to the draft of Council Procedure Bylaw No. 7799-2021. Outlined below is a listing of additional
comments incorporated into the draft. The March 15, 2022 Staff Report (including the proposed bylaw
and appendices) is attached to this report for Council consideration at the March 29, 2022 Council
Meeting.
Venue for meetings
- Preference to hold in -person meetings over Electronic Means if practicable
Acting mayor rotation
- confirm that Member gets approval from Council if they do not wish to be on rotation
Closed meeting material dissemination
- Chair in conjunction with administration shall determine how to distribute material
Closed council meeting materials
- wherever possible the materials will be distributed ahead of the meeting
Electronic meeting participation
- ensure the Member has checked technology meets the minimum IT requirements
Motion types
- Definitions of types of motions in section 33(4)
Incorporation of Additional Conduct Guidelines and Policies
- Council Code of Conduct incorporated by reference into section 32
General drafting cleanup
- Section heading, terms, grammar, capitalization, and redundancies addressed
RECOMMENDATIONS:
That staff be directed to provide notice in accordance with the Community Charter.
That Maple Ridge Council Procedure Bylaw No. 7799-2021 be given first, second and third reading.
Doc#3038477
Page 1 of 2
1103
Prepared by: Patrick Hlavac-Winsor
General Counsel and Executive Director,
Legal and Legislative Services
Concurrence: Scott Hartman
Chief Administrative Officer
Attachments:
Appendix A - New Proposed Council Procedure Bylaw No. 7799-2021
Appendix B - Comparison of changes between March 29 2022 draft of Council Procedure Bylaw
No. 7799-2021 and March 15, 2022 draft presented to Council
Doc#3038477 Page 2 of 2
Appendix A
City of Maple Ridge
Council Procedure Bylaw No. 7799-2021
Table of Contents
Page
PART 1 - INTRODUCTION..............................................................................................3
1.
Title...................................................................................................................
3
2.
Repeal..............................................................................................................3
3.
Definitions.........................................................................................................
3
4.
Incorporation of Definitions...............................................................................6
5.
Application of Rules of Procedure.....................................................................6
6.
Public Notice Posting Place..............................................................................6
PART 2 - COUNCIL MEETINGS.......................................................................................6
7.
Inaugural Meeting.............................................................................................6
8.
Time and Location of Meetings.........................................................................7
9.
Notice of Council Meetings...............................................................................7
10.
Calling and Notice of Special Council Meetings................................................8
11.
Electronic Meeting Participation by Council Members......................................8
12.
Public Hearings...............................................................................................10
PART 3 - DESIGNATION OF MEMBER TO ACT IN PLACE OF MAYOR
.................................11
13.
Acting Mayor...................................................................................................11
PART 4 - COUNCIL PROCEEDINGS...............................................................................11
14.
Application of Rules to Other Bodies..............................................................11
15.
Attendance of Public at Meetings...................................................................11
16.
Attendance at Closed Meetings......................................................................11
17.
Resolution Required Before Closed Meeting..................................................12
18.
Closed Meetings and Bylaws..........................................................................12
19.
Confidentiality.................................................................................................12
20.
Meeting Minutes.............................................................................................12
21.
Calling Meeting to Order.................................................................................13
22.
Adjourning Meeting Where No Quorum..........................................................13
23.
Agenda...........................................................................................................13
24.
Order of Proceedings and Business...............................................................13
25.
Consent Agenda Items...................................................................................14
26.
Other Matters Deemed Expedient..................................................................14
27.
Public Question Period...................................................................................15
28.
Voting at Meetings..........................................................................................15
29.
Delegations.....................................................................................................16
30.
Points of Order................................................................................................17
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 1 of 29
31.
Conduct and Debate.......................................................................................18
32.
Expulsion from Council Meetings....................................................................19
33.
Motions Generally...........................................................................................20
34.
Notice of Motion Process................................................................................20
35.
Motion to Refer...............................................................................................21
36.
Motion for the Main Question..........................................................................21
37.
Amendments Generally..................................................................................21
38.
Reconsideration by Council Member..............................................................22
39.
Privilege..........................................................................................................22
40.
Reports from Committees...............................................................................23
41.
Adjournment...................................................................................................23
PART 5 - BYLAWS.......................................................................................................
23
42.
Copies of Proposed Bylaws to Council Members...........................................23
43.
Form of Bylaws...............................................................................................23
44.
Bylaws to be Considered Separately or Jointly...............................................24
45.
Reading and Adopting Bylaws........................................................................24
46.
Bylaws Must be Signed..................................................................................25
PART 6 - RESOLUTIONS...............................................................................................25
47.
Form of Resolution.........................................................................................25
48.
Introducing Resolutions..................................................................................25
PART 7 - COMMITTEE OF THE WHOLE(CoW).................................................................25
49.
Meeting Procedures........................................................................................25
50.
Minutes of CoW Meeting to be Maintained and Available to Public................25
51.
Presiding Members at CoW Meetings and Quorum........................................26
PART 8 - COMMITTEES and COMMISSIONS.................................................................26
52.
Committees and Commissions of Council......................................................26
53.
Duties and Authority of Standing Committees................................................26
54.
Duties and Authority of Select Committees.....................................................26
55.
Schedule of Committee Meetings...................................................................27
56.
Notice of Committee Meetings........................................................................27
57.
Attendance at Committee Meetings................................................................27
58.
Quorum...........................................................................................................27
59.
Conduct and Debate.......................................................................................28
60.
Minutes of Committee Meetings to be Maintained and Available to Public .....
28
PART9 - GENERAL.....................................................................................................28
61.
Severance.......................................................................................................28
62.
Modifications...................................................................................................28
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 2 of 29
City of Maple Ridge
Bylaw No. 7799-2021
A Bylaw to regulate the proceedings of Council, Council Meetings
and other Council reporting bodies
WHEREAS pursuant to the Community Charter, Council must by bylaw, establish general
procedures to be followed by Council and committees in conducting their business;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows:
PART 1 -INTRODUCTION
1. Title
(1) This Bylaw may be cited as the "Maple Ridge Council Procedure Bylaw No. 7799-2021".
2. Repeal
(1) Maple Ridge Council Procedure Bylaw No. 7700-2021 is hereby repealed it its entirety upon
the adoption of this Bylaw.
3. Definitions
(1) In this Bylaw,
"Accountability" means an obligation and willingness to accept responsibility or to be
accountable for one's actions. Conduct under this principle is demonstrated when Council
Members, individually and collectively, accept responsibility for their actions and decisions;
"Acting Mayor" means the Council member responsible for acting in the place of the Mayor
when the Mayor is absent or otherwise unable to act or when the office of the Mayor is
vacant;
"Agenda" means the list of items and order of business for any meeting of Council or its
Committees;
"Alternate Public Notice" means the method adopted by bylaw setting out alternative
means of publishing a notice under section 94.2 of the Community Charter instead of
publishing the notice in a newspaper in accordance with section 94.1(1)(a) and (b) of the
Community Charter;
"Chair" means the Mayor, Acting Mayor or presiding officer appointed under the Community
Charter or this Bylaw, who is chairing a meeting;
"City" means the Corporation of the City of Maple Ridge;
"City Hall" means Maple Ridge City Hall located at 11995 Haney Place, Maple Ridge, British
Columbia;
"City Website" means the information resource found at an Internet address provided by
the City, the current home landing page located at www.maplerid e.ca;
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 3 of 29
"Commission" means a municipal commission established under s.143 of the Community
Charter;
"Committee" means a Select or Standing committee of Council, an Authority, an Advisory
Committee, a Board and any other committee established by Council or authorized by
statute and excludes the Committee of the Whole;
"Committee of the Whole" [CoW] is a committee of all members of Council established to
consider but not to decide on matters of the City's business with its primary purpose being
the initial review of information to ensure Council can debate and vote on issues at a future
Council Meeting;
"Community Charter" means Chapter 26 [SBC 2003];
"Corporate Officer" means the municipal employee appointed as Corporate Officer to carry
out duties as defined in section 148 of the Community Charter or a designate;
"Council" means the Council of the City of Maple Ridge;
"Council Meeting" means any gathering to which members of Council have been invited,
whereby quorum is obtained, at which discussion could be seen to be making decisions or
moving towards making decisions, and is a material part of Council's decision -making
process;
"Councillor" means a member of Council other than the Mayor;
"Council Workshop" means a Council Meeting the primary purpose of which is the receipt
of information, review and discussion of policies and other matters of interest to Council,
and to make decisions related to such matters as required;
"Electronic Means" means through the use of videoconferencing technology enabling real-
time bidirectional video feeds showingthe participants and in a mannerthat allows meeting
participants to see and hear the other meeting participants;
"Harassing" means conduct which is discriminatory, sexual, or personal harassment, which
may include but is not limited to:
(a) any unwelcome or objectionable conduct or comment that would be
considered discriminatory under the BC Human Rights Code if the conduct
or comment was in respect prohibited grounds, and includingthe following:
(i) race,
(ii) conviction for an offence,
(iii) colour,
(iv) ancestry,
(v) physical disability,
(vi) place of origin,
(vii) mental disability,
(viii) political belief,
(ix) sex,
(x) religion,
(xi) gender identity or expression
(xii) age,
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 4 of 29
(xiii) marital status,
(xiv) sexual orientation,
(xv) family status;
(b) Sexual Harassment;
(c) any other unwelcome or objectionable conduct or comment by a Member or
Committee appointee toward another Member, a Committee appointee,
volunteer or staff that causes that individual to be humiliated or intimidated,
including verbal aggression or insults, making derogatory comments,
including questioning the professional competence of an Committee
appointee, volunteer or staff, calling someone derogatory names, hazing or
initiation practices, vandalizing personal belongings or spreading malicious
and untrue rumours;
"Inaugural Meeting" means the meeting at which Members elected at the most recent
general local election are sworn in as Members of Council;
"Local Government Act" means Chapter 1 [RSBC 20151;
"Mayor" means the duly elected Mayor of the City of Maple Ridge;
"Member" means the Mayor or a Councillor in relation to Council, or an appointed individual
of a committee or commission, in relation to a committee or commission;
"Motion" means a formal proposal made by a Member at a meeting of Council or Committee
that directs an approval or a specified course of action (see also Resolution);
"Point of information" means the procedure pursuant to which a Member may raise their
hand and ask the Chair to require further information on the subject being debated;
"Point offrlyder" means a procedure by which a Member interrupts another speaker to ask
the Chair to rule on a procedural matter immediately;
"Public Notice Posting Place" for the purpose of giving notice under section 94 of the
Community Charter, means:
(1) the window in the west entrance to the lobby of the City Hall; and,
(2) the City Website.
"Question" means the subject matter of a Motion currently under debate, except where
referring to public question period;
"Quorum" means:
(1) In the case of Council Meetings, a majority of the number of members of which the
Council consists under the Community Charter; and,
(2) In the case of a Committee or Commission, a majority of the voting members
appointed.
"Resolution" means a formal determination made by Council or Committee that approves
or orders a specified course of action (see also Motion);
"Respectful Debate" means a polite discussion in which different positions on a topic are
outlined and deliberated. Although the act of discussing opposing viewpoints or ideas
regarding a particular matter can be uncomfortable, such discussions are permitted
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 5 of 29
provided that they are conducted in a dignified and respectful manner. Personal attacks do
not constitute Respectful Debate;
"Tabled" means to lay on the table whereby an item will be dealt with within the current
meeting or on the next meeting Agenda as unfinished business;
"Urgent Business" means business that requires the urgent attention of Council prior to the
next regularly scheduled Meeting in connection with public health or safety, a financial or
legal matter of significance to the City, or a request for a leave of absence.
4. Incorporation of Definitions
(1) Unless otherwise defined in this Bylaw, the definitions used in the Community Charter and
the Local Government Act and the Interpretation Act apply to this Bylaw.
5. Application of Rules of Procedure
(1) The provisions of this Bylaw govern the proceedings of Council Workshop, Regular Council,
Committee of the Whole, Closed Council, all Committees and Commissions.
(2) In cases not provided for under this Bylaw, then the most current version of Robert's Rules
of Order applies to the proceedings of Council, Committee of the Whole, Committees and
Commissions to the extent that those Rules are:
(a) applicable in the circumstances; and
(b) not inconsistent with provisions of this Bylaw or the Community Charter.
(3) The rules of procedure contained in this Bylaw, except those that are governed by statutory
provisions, may be temporarily suspended by two-thirds vote of all Members present.
6. Public Notice Posting Place
(1) The Public Notice Posting Place is to be used for the purpose of giving notices under Section
94 of the Community Charter.
PART 2 - COUNCIL MEETINGS
7. Inaugural Meeting
(1) Following a general local election, the first meeting of Council must be held within the first
ten (10) days of November in accordance with section 124(2)(g) of the Community Charter
in the year of the general local election.
(2) If a quorum of Council Members elected at the general local election has not taken office
by the date of the meeting referred to in subsection (1), the first Council Meeting must be
called by the Corporate Officer and held as soon as reasonably possible after a quorum has
taken office.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 6 of 29
8. Time and Location of Meetings
(1) All Council Meetings must take place within City Hall except when Council resolves to hold
meetings elsewhere or through Electronic Means if it would not be practicable or efficient
to hold the Meeting in person. Except in the case of a meeting outside of City boundaries,
Council may pass the Resolution to hold a meeting outside of City Hall at the
commencement of that meeting.
(2) Council must establish prior to December 31, by resolution, a schedule of Regular
Meetings. The Regular Council Meetings will typically:
(a) be held on the second and fourth Tuesday of each month unless otherwise scheduled
by Council resolution; and,
(b) begin at 7:00 pm.
(3) Other Meetings of Council:
(a) Committee of the Whole will be held on the first and third Tuesday of each month; and
(b) Council Workshop will be held on the second and fourth Tuesday of each month.
(4) Council may by resolution:
(a) reschedule or cancel meetings;
(b) change the time or location for holding meetings;
(c) recess for a short period with a statement of approximate time a meeting will be
reconvened; and,
(d) call an additional meeting(s) at the time and place stipulated in the Council resolution.
(5) The Corporate Officer may, in accordance with the Mayor and the Chief Administrative
Officer or by a Resolution of Council, cancel, postpone, or reschedule any meeting of
Council, and establish a different day, time or place for that meeting.
9. Notice of Council Meetings
(1) In accordance with section 127 of the Community Charter [notice of council meetings],
Council must prepare, annually on or before December 31 a schedule of the dates, times
and places of regular Council Meetings and must make the schedule available to the public
at least once a year in accordance with section 94 of the Community Charter, and by posting
it at the Public Notice Posting Places.
(2) Where revisions are necessary to the annual schedule of regular Council Meetings, the
Corporate Officer must, as soon as possible, post a notice at the Public Notice Posting
Places which indicates any revisions to the date, time and place or cancellation of a regular
Council Meeting.
(3) The Corporate Officer must give public notice or Alternate Public Notice of a cancelled or
rescheduled meeting in respect of which Council has resolved to exclude the public.
(4) In the event a meeting open to the public or Public Hearing is held through Electronic
Means, the Corporate Officer must give public notice or Alternate Public Notice of the link
to allow participation in the meeting.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 7 of 29
10. Calling and Notice of Special Council Meetings
(1) The Mayor may call a Special Council Meeting at any time by sending a written notice of the
date, time, place and nature of the meeting to each Councillor and to the Corporate Officer.
(2) Two or more Councillors may, in writing, request that the Mayor call a Special Council
Meeting.
(3) Two or more Councillors may request that the Mayor call a Special Council Meeting by
sending a Special Council Meeting Notice to all Council Members and to the Corporate
Officer if:
(a) within 24 hours after receiving a request pursuant to Section 10(2), the Mayor has not
made arrangements for a Special Council Meeting to be held within the next 7 days; or
(b) the Mayor and the Acting Mayor are absent or otherwise unable to call a Special Council
Meeting.
(4) Except where notice of a special Council Meeting is waived by unanimous vote of all Council
Members present under section 127(4) of the Community Charter and items on the special
Meeting Agenda are Urgent Business, a notice of the date, hour, and place of a special
Council Meeting must be given at least 24 hours before the time of meeting, by:
(a) posting a copy of the notice at the regular Council Meeting place;
(b) posting a copy of the notice at the Public Notice Posting Place; and
(c) leaving one copy of the notice for each Council Member in the Council Member's
mailbox at City Hall and providing an electronic copy for each Council Member through
the City's eAgenda.
(5) The notice under subsection (4) must describe in general terms the purpose of the Meeting
and be signed by the Corporate Officer or designate.
(6) Before the time of a special Council Meeting, the person or persons callingthe meeting may
by notice:
(a) cancel the meeting; or
(b) postpone the meeting and reschedule it to a different day and time.
11. Electronic Meeting Participation by Council Members
(1) A Council, Committee or Commission Meeting may be conducted through Electronic Means,
as an in -person meeting, or a hybrid of both.
(2) The Chair shall determine if in -person attendance is a requirement at a Council Meeting,
subject to Members being provided with five (5) days advance notice of the requirement to
attend in person.
(3) Public notice or Alternate Public Notice of a meeting of Council will be posted on the City
Website and will include:
(a) the way in which the meeting is to be conducted by Electronic Means, in -person, or a
hybrid of both; and,
(b) the ways in which the public may attend to hear, or watch and hear, the proceedings.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 8 of 29
(4) A Member of Council, Committee or Commission who is unable to attend in person at a
regular Council Meeting, a special Council Meeting or a Committee or Commission meeting
may participate in the meeting by Electronic Means if:
(a) the facilities enable the other Members of Council, the Committee or Commission to
hear and see and be heard and seen by the Council, Committee or Commission
Members;
(b) except for any part of the Meeting that is closed to the public, the facilities enable the
public to hear, or watch and hear, the Council or Council Committee member;
(c) the Council Member attending by Electronic Means uses one of the corporate approved
backgrounds or their natural environment so that it is clear that they are not in Council
Chambers; and
(d) the Council member intending to use Electronic Means to participate has tested and
ensured that the audio, microphone and video is functioning, does not delay or interfere
with the functioning of the Meeting, and meets the minimum requirements of the City's
Information Technology department prior to the meeting.
(5) Members of Council, Committees and Commissions who are participating in a meeting
conducted in accordance with this section are deemed to be present at the meeting.
(6) The Member presiding as Chair at a meeting must not participate by Electronic Means and
must be present in person at the place where the public may attend to hear, or watch and
hear the meeting. The Corporate Officer must also be present in person.
(7) When any Member of Council participates in a Meeting of Council by Electronic Means:
(a) If a Member is not present at the start of the meeting, the Chair shall keep the Member
in the virtual waiting room until the current Agenda item has concluded as to not
interrupt the proceedings;
(b) The Chair shall announce when a Council Member joins the Meeting;
(c) A Council Member shall advise when they leave the Meeting and shall state the reason
why, including declaring a conflict with an Agenda item; and
(d) The Chairshall repeatthe results of each vote, includingthe names of Council members
voting in favour and opposition, immediately following each vote.
(8) Where any Member participates in a Closed Council Meeting through Electronic Means:
(a) The Member shall verbally acknowledge that they are in a secure area where no one
else can hear them and that they will maintain that confidentiality for the duration of
the Meeting.
(b) The Corporate Officer will record this acknowledgement in the minutes of the Closed
Council Meeting.
(9) In the case of an interruption in the communication link to the Member(s) participating
through Electronic Means at a Council Meeting:
(a) The Chair or Council Member will notify the City's technical support staff.
(b) Should the Member be disconnected while speaking, the Chair may move onto the next
speaker.
(c) Once communications are re-established, the Council Member will be provided another
opportunity to speak so long as the current item is being considered.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 9 of 29
(d) The Meeting will continue without the participant(s) attending through Electronic Means
so long as there is quorum present.
(10) Members shall provide the Corporate Officer with a confirmation of their planned
method of attendance at a Meeting (if the meeting is held through Electronic
Means, in -person, or through a hybrid of both) no later than the end of day the day
before the meeting.
12. Public Hearings
(1) Public Hearings will be held on the third Tuesday of each month (unless stated in the current
Council Meeting Schedule published before December 31 each year) and will begin at 7:00
pm.
(2) Public Hearings are to be held in Council Chambers except when the scope of a Public
Hearing may warrant holding it in a larger location and may be held by Electronic Means,
as an in -person meeting, or a hybrid of both.
(3) Public Hearings must be held after the after second reading of a bylaw and before third
reading.
(4) More than one item for consideration that is the subject of a bylaw may be included in a
Notice of Public Hearing or through Alternate Public Notice and more than one bylaw may
be considered at a Public Hearing.
(5) A written report of each Public Hearing item containing a summary of the nature of the
representations respecting the bylaw that were made at the Public Hearing, must be
prepared and maintained as a public record.
(6) The report under subsection 12(5) must be signed by the Presiding Member and be certified
as being fair and accurate by the Corporate Officer or designate.
(7) A Public Hearing may be adjourned and no further notice of the hearing is necessary if a
time and place for the resumption of the hearing is stated to those present atthe time that
the hearing is adjourned.
(8) Despite Section 135(3) of the Community Charter [at least one day between third reading
and adoption] a Council may adopt an official community plan or zoning bylaw at the same
meeting at which the bylaw(s) were given third reading.
(9) Members shall provide the Corporate Officer with a confirmation of their planned method
of attendance at a Public Hearing (if the meeting is held through Electronic Means, in -
person, or through a hybrid of both) no later than the end of day the day before the Public
Hearing.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 10 of 29
PART 3 - DESIGNATION OF MEMBER TO ACT IN PLACE OF MAYOR
13. Acting Mayor
(1) Annually, in November, Council must from amongst all its Members, designate Councillors
to serve on a rotating basis as the Acting Mayor. The term of the designated Acting Mayor
is not required to be equal amongst all Councillors, and Councillors may choose to exclude
themselves from the Acting Mayor rotation with the vote of Council. If a Councillor is unable
or unwillingto participate in an Acting Mayor rotation, that Councillor may be excluded from
an Acting Mayor rotation for up to one year with the vote of Council.
(2) The Acting Mayor shall chair the Committee of the Whole meetings.
(3) Should the Acting Mayor be absent or 15 minutes late at the start of the meeting, the next
member in line for Acting Mayor will preside at that meeting.
(4) Each Councillor designated under this section must fulfill the responsibilities of the Mayor
in his or her absence.
(5) The member designated under this section has the same powers and duties as the Mayor
in relation to the applicable matter.
PART 4 - COUNCIL PROCEEDINGS
14. Application of Rules to Other Bodies
(1) In addition to applying to Council Meetings, sections 15, 16 and 17 also apply to meetings
of the following (note: other Parts of this Bylaw may also apply to these bodies as
applicable):
(a) Committee of the Whole (CoW);
(b) Standing Committees;
(c) Select Committees;
(d) An advisory body established by Council;
(e) A Commission;
(f) A body that under the Community Charter or other Act may exercise the powers of the
City or Council;
(g) The Parcel Tax Roll Review Panel; and
(h) A body prescribed by Provincial Regulation.
15. Attendance of Public at Meetings
(1) Except where the provisions of section 90 of the Community Charter [meetings that may or
must be closed to the public] apply, all Council Meetings must be open to the public.
(2) The presiding Member may expel or exclude from a Council Meeting any person in
accordance with section 133 of the Community Charter.
16. Attendance at Closed Meetings
(1) Council may allow City staff to attend or may exclude them from attending closed meetings,
as it considers appropriate.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 11 of 29
(2) Council may allow a person other than a City staff to attend a closed meeting or a portion
of a closed meeting, if Council considers it necessary and if the person already has
knowledge of confidential information or is a lawyer attending to provide legal advice in
relation to the matter.
(3) The minutes of closed meetings must record the names of all persons in attendance and
when they entered and left the meeting.
(4) The electronic recordings of closed meetings shall be retained until the later of:
a. The minutes of closed meetings have been verified as to their accuracy by
comparing them to the recording of the closed meeting and have been adopted;
and
b. Six (6) months after the date the meeting took place.
17. Resolution Required Before Closed Meeting
Before a closed meeting is held, Council must state by resolution passed in a public meeting in
accordance with section 92 of the Community Charter [requirements before Council Meeting is
closed], the fact that the meeting or part thereof is to be closed, and the basis for the closed
meeting as described in section 90 of the Community Charter under which the meeting or part
thereof is to be closed.
18. Closed Meetings and Bylaws
Council must not vote on the reading or adoption of a bylaw at a closed meeting.
19. Confidentiality
All Members must keep in confidence information that was considered, or is scheduled to be
considered, at any closed meeting, until and unless Council by resolution agrees to make the
confidential information available to the public. The Chair of the closed meeting in conjunction
with representatives of City administration (which may include the Chief Administrative Officer,
Corporate Officer, General Counsel), may determine at their discretion the method of providing
the materials presented at the closed meeting if the nature of the materials does not allow
them to be readily distributed to Members, and whether materials are to be collected at the
end of the closed meeting. Whenever possible, confidential materials are to be provided to
Members in advance of the meeting.
20. Meeting Minutes
(1) Minutes of the proceedings of Council must be:
(a) legibly recorded;
(b) certified as correct by the Corporate Officer; and
(c) signed by the Mayor or other member presiding at the meeting.
(2) The minutes of previous meetings, by Resolution of Council, shall be adopted.
(3) In accordance with section 97(1)(b) of the Community Charter [other records to which
public access must be provided] minutes of the proceedings of Council must be open for
public inspection at City Hall during its regular office hours.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 12 of 29
(4) Subsection 21(3) does not apply to minutes of a Council Meeting or that part of a Council
Meeting from which persons were excluded under section 90 of the Community Charter
[meetings that may be closed to the public].
21. Calling Meeting to Order
(1) As soon as possible after the time specified for the commencement of a Council Meeting,
if there is a quorum present:
(a) The Mayor, if present, must take the Chair and call the meeting to order; or
(b) If the Mayor is absent, the Acting Mayor take the Chair and call the meeting to order.
(2) If a quorum of Council is present but neither the Mayor nor the Acting Mayor are present at
the time at which the meeting is scheduled to begin:
(a) the Corporate Officer must call to order the Members present, and
(b) those members in attendance must appoint a member to preside for that meeting.
22. Adjourning Meeting Where No Quorum
(1) If there is no quorum of Council present within 15 minutes of the scheduled time for a
Council Meeting, the Corporate Officer must:
(a) record the names of the Members present, and those absent; and
(b) adjourn the meeting until the next scheduled meeting.
(2) If a quorum of Council is lost during meeting the Corporate Officer must record the names
of the Members present and those absent, and temporarily adjourn the meeting until a
quorum is present. If a quorum does not reconvene within 15 minutes, the Corporate
Officer must adjourn the meeting until the next scheduled meeting.
23. Agenda
(1) Prior to each Council Meeting, the Corporate Officer must prepare an agenda setting out all
the items for consideration at that meeting, noting in short form a summary for each item
on the Agenda.
(2) Business at a Council Meeting must in all cases be taken up in the order in which it is listed
in section 24 unless otherwise resolved by Council.
(3) The Corporate Officer must make the Agenda available to the members of Council and the
public on the Friday prior to the Meeting.
24.Order of Proceedings and Business
(1) The Agenda for all regular Council Meetings shall contain the following matters in the order
in which they are listed below; however, where appropriate for timing or other reasons,
Council may by Resolution, determine an alternative order or variation in the Agenda:
a. Call to Order;
b. Amendments to the Agenda';
1 Amendments to the agenda are limited to the order of business not to adding late items.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 13 of 29
c. Approval of Agenda;
d. Adoption of Minutes;
e. Presentations at the Request of Council;
f. Delegations;
g. Items on Consent;
h. Unfinished Business;
i. Bylaws;
j. Committee Reports and Recommendations;
k. Staff Reports;
I. Other Matters Deemed Expedient2
m. Public Question Period;
n. Mayor and Councillor Reports 3;
o. Notices of Motions and Matters for Introduction at Future Meetings4;
p. Adjournment.
25. Consent Agenda Items
(1) Items listed under "Items on Consent" are considered for approval in one motion, unless a
Member of Council wishes to debate an item and requests that it be excluded. The rule of
order establishing a consent agenda provides that consent agenda items may be
considered in total and without debate or amendment.
(2) Once moved and seconded, if any member requests that an item be removed from the
consent agenda to be discussed and decided separately, the balance of the items will be
voted on together.
(3) If an item is excluded from the "Items on Consent", the item will be considered as an
Agenda item under the appropriate section at the discretion of the Corporate Officer and
without Resolution, to discuss such items in more detail or to provide an opportunity for
Motions on the item(s) excluded. Each item removed- from the Consent Agenda will be
debated and voted on by Council separately.
(4) Items will be listed in the "Items on Consent" section that, in the opinion of the Chief
Administrative Officer and/or Corporate Officer, require little or no discussion by Council.
26.Other Matters Deemed Expedient
(1) An item of business not included on the Agenda must not be considered at a meeting unless
introduction of the item is approved by Council Resolution at the time allocated on the
Agenda under Other Matters Deemed Expedient and is a matter of Urgent Business.
(2) A Member must, when making a request, inform Council of the nature of the business and
the reason for urgent consideration.
(3) If the Council makes a Resolution under section 26(1), information pertainingto such items
must be distributed to Members and to the public as soon as possible.
(4) Non -urgent items shall be dealt with through the Notice of Motion process.
2 See Section 26 - Other Matters Deemed Expedient.
3 Mayor and Councillor reports will not be recorded into the Minutes.
4 Council must not consider matters raised under this section at the same meeting the matter is introduced.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 14 of 29
27. Public Question Period
(1) At the end of Council business, the public will be afforded an opportunity to address Council.
(2) Questions or statements in response to a Temporary Use Permit notice shall be addressed
through a scheduled Public Hearing and not during a regularly scheduled Council Meeting.
(3) The purpose of the Public Question Period is to provide the public with an opportunity to
ask questions of Council on items that are of concern to them, with the exception of Public
Hearing bylaws which have not yet reached conclusion or delegations to Council.
(4) Each question must be limited to two (2) minutes, with a total of 15 minutes per Public
Question Period for each Meeting, unless extended with approval of Council through an
affirmative vote.
(5) Members of the public participating in Public Question Period in Council Meetings
conducted through hybrid or Electronic Means shall enable their video and audio allowing
Members to see them prior to asking their question.
28. Voting at Meetings
(1) The following procedures apply to voting at Council Meetings:
(a) When debate on a matter is closed the presiding member must put the matter to a vote
of Council members;
(b) when the Council is ready to vote, the presiding member must put the matter to a vote
by stating something similar to:
"All those in favour raise your hands." and then "All those opposed raise
your hands."
(c) when the presiding member is putting the matter to a vote under paragraphs (a) and
(b) a member must not:
(i) cross or leave the room, unless excused as a result of not being
entitled to vote under the Community Charter or if excused by
Council;
(ii) make a noise or other disturbance; or
(iii) interrupt the voting procedure under paragraph (b) unless the
interrupting member is raising a point of order.
(d) if requested by a Member, Council must vote separately on each distinct part of a
Motion that is under consideration;
(e) after the presiding member finally puts the Question to a vote under paragraph (b), a
member must not speak to the Question or make a Motion concerning it, except to
move to postpone to a certain time or postpone indefinitely, or to refer the item back to
staff which Motion will supersede the main Motion and must be voted on first;
(f) the presiding member's decision about whether a Question has been finally put is
conclusive;
(g) whenever a vote of Council on a matter is taken, each Member present must signify
their vote by raising their hand either in favour or opposed; failing which it will be
deemed that they are voting in favour of the Motion.);
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 15 of 29
(h) if the votes of the Members present at a Council Meeting at the time of the vote are
equal for and against a motion, the Motion is defeated;
(i) the presiding member must declare the result of the voting by stating that the Question
is decided in either the affirmative or the negative and the result will be recorded in the
Minutes as "CARRIED UNANIMOUSLY", "CARRIED" or "DEFEATED" as circumstances
dictate;
(j) the names of those who vote negative, against a question, shall be entered into the
Minutes;
(k) the names of those who are in attendance at the Meeting but absent at the time of the
vote on a matter shall be entered into the Minutes.
29. Delegations
(1) Requests to appear as a delegation before a meeting of Council, Committee or Commission,
must be submitted to the Corporate Officer at least one week prior to the preferred meeting.
(2) Requests must be in the form of the "Appear as a Delegation to Council" online application
form on the City's website.
(3) Delegations will not be heard at regular meetings of Council on the following:
(a) Official Community Plan Bylaws, Temporary Use Permits or Zoning Bylaws, including
amendments to such bylaws, which have received first reading and which have not yet
been adopted, defeated, or abandoned;
(b) matters on which the City has commenced prosecution and on which judgment has not
been rendered;
(c) the promotion of commercial products or services which have no connection to the
business of the City; and,
(d) publicly tendered contracts or proposal calls for the provision of goods and services for
the City, between the time that such contract or proposal call has been authorized and
the time such contract or proposal call has been awarded by the City.
(4) The provisions of subsection (3)(a) do not apply where a second or subsequent Public
Hearing is to be held on an Official Community Plan, Temporary Use Permit or Zoning Bylaw
or amendments to such bylaws.
(5) The Corporate Officer may refuse to place a delegation on the agenda if the issue is not
considered to fall within the jurisdiction of Council. If the delegation wishes to appeal the
Corporate Officer's decision, the information must be distributed under separate cover to
Council for their consideration.
(6) If the request is granted by the Corporate Officer the Corporate Officer will contact the
delegation to confirm attendance at the requested meeting or make alternate
arrangements.
(7) A maximum of three delegations will be permitted at any Council, Committee or
Commission meeting.
(8) If a delegation wishes to appear at consecutive meetings, the delegation will be approved
only if no more than two delegations are scheduled for the later meeting.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 16 of 29
(9) Delegations will be required to abide by the following general rules:
(a) Delegations will be allowed a maximum of 10 minutes to make their presentation,
excluding the time taken for questions posed by Council, unless Council the Committee
or Commission agrees to extend the time limit.
(b) A Delegation intending to use audio and/or audio-visual equipment must advise the
Corporate Officer prior to the Council Meeting, on the understanding that the City will
assist with, but not be responsible for, the provision of the necessary equipment;
(c) A Delegation to Council must not speak disrespectfully of any person, and where in the
opinion of the Chair, a Delegation has done so, the Chair may ask the Delegation to
withdraw the offensive remarks;
(d) If the Delegation refuses to withdraw remarks considered by the Chair to be offensive,
or refuses to abide by the rules for Delegations, or the instructions of the Chair, the
Chair may terminate the presentation and direct the Delegation to vacate the speaker's
podium and return to the public seating area;
(e) Where a Delegation refuses to comply with such direction, the Chair may order the
expulsion and exclusion of the Delegation from the meeting, as permitted in section
133(1) of the Community Charter.
(f) If the offending Delegation apologizes, Council may permit the Delegation to either
continue their presentation or to remain in the public seating area whichever Council
considers appropriate in the circumstances.
30. Points of Order
(1) Without limiting the Chair's duty under the Community Charter, a Member may raise a Point
of Order at anytime.
(2) When a Point of Order is raised, the Chair must:
(a) interrupt a matter of consideration on the Agenda;
(b) interrupt a Member who had been speaking, until the Point of Order is ruled upon;
(c) ask the Member raising the Point of Order to state the substance of and the basis for
the Point of Order; and
(d) rule on the Point of Order without debate.
(3) The Member who raised the Point of Order:
(a) must, upon request by the Chair, state the substance of and the basis for the Point of
Order; and
(b) may, once the Chair has ruled on the Point of Order, appeal the Chair's ruling. If the
ruling of the Chair is appealed, the Chair must put the appeal to a vote of Council,
pursuant to the Community Charter.
(4) If a Member puts a question to the Chair regarding any matter connected to the affairs of
Council or the City, the Chair may respond, or may:
(a) require the Member to put the question in writing; and
(b) take the question on notice and respond during the next regular meeting.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 17 of 29
31. Conduct and Debate
(1) During a Council Meeting, a person must not engage in bullying or harassing behaviour in
respect of a Council Member, Government Official or a City employee, which includes but is
not limited to:
(a) expressing a negative opinion about the personality or character of a Council Member,
Government Official or City employee,
(b) speaking disrespectfully about a Council Member, a Government Official or a City
employee;
(c) speaking or acting aggressively towards a Council Member, a Government Official or a
City employee;
(d) using offensive gestures or signs;
(e) questioning the motives of a Council Member, Government Official or City employee;
(f) using rude or offensive language or engaging in rude or offensive conduct;
(g) engaging in Harassing conduct as defined herein; or
(h) disrupting or unnecessarily delaying the conduct of business at the Council Meeting.
(2) During a Council Meeting, a person must:
(a) not speak on electronic communication devices when a person or Council Member is
speaking, except in the case of emergencies;
(b) cease speaking, if called to order by the person presiding over the meeting;
(c) adhere to the provisions of this Bylaw;
(d) adhere to Respectful Debate as defined herein; and,
(e) adhere to any rulings or decisions made pursuant to this Bylaw.
(3) Members wishing to speak shall be recognized by the presiding member in the order in
which the members indicate their request, preference being given to the mover and to the
seconder should either or both wish to speak. If more than one member speaks the
presiding member must call on the member who, in the presiding member's opinion, first
spoke.
(4) Members not present during the introduction of the matter under debate shall not be
recognized by the presiding member until after the debate on the matter is concluded and
the matter is dealt with by Council, and shall not be considered present at the meeting for
the purposes of quorum during the portion of the meeting where they have been excluded
under this section. Members not present during the introduction of the matter under debate
shall not discuss that matter when recognized by the presiding member.
(5) Members are addressed, as appropriate, in the following manner: the Mayor as "Mayor
(here use the surname)"; a presiding member who is not the Mayor as Chair; and a
Councillor as "Councillor (here use the surname)".
(6) A member wishing to speak for the purpose of speaking directly and concisely on the matter
under debate, may do so after being recognized by the presiding member. Speaking times
are limited to, unless extended by the presidoAno, member where deemed appropriate or by
Council Motion:
1st
Round
2nd
Round
Amendment
CoW
Up
to 5 minutes
Up
to 5 Minutes
Additional
5 minutes
Council Workshop
Up
to 10 minutes
Up
to 10 Minutes
Additional
5 minutes
Regular Council
Up
to 5 minutes
Up
to 5 minutes
Up to
5 minutes
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 18 of 29
(7) No member may interrupt a member who is speaking except to raise a point of order.
(8) Members who are called to order by the presiding member:
(a) must immediately stop speaking;
(b) may explain their position on the point of order; and
(c) may appeal to Council for its decision on the point of order in accordance with section
132 of the Community Charter [authority of presiding member].
(d) If a member appeals the decision of the presiding member the question of whether the
presiding members' decision will stand must be asked by the presiding member and
voted on without debate and without the presiding member voting. A tie vote in this
situation passes in the affirmative.
(9) Members speaking at a Council Meeting
(a) must use respectful language;
(b) must not use offensive gestures or signs;
(c) must speak only in connection with the matter being debated;
(d) may speak about a vote of Council only for the purpose of making a motion that the
vote be rescinded or reconsidered pursuant to section 38 of this Bylaw; and
(e) must adhere to the rules of procedure established underthis Bylaw and to the decisions
of the presiding member and Council in connection with the rules and points of order.
(10) A member may require the question being debated at a Council Meeting to be read
at any time during the debate if that does not interrupt another member who is
speaking.
32. Expulsion from Council Meetings
(1) A person who contravenes the general rules of conduct, Respectful Debate or Accountability
as defined herein or the Council Code of Conduct as amended or replaced from time to
time, may be ordered expelled from the meeting in accordance with section 133 of the
Community Charter.
(2) If a member is of the opinion that a person has contravened the general rules of conduct,
the member must state on the record how the general rules of conduct were contravened.
(3) If the presiding member is of the opinion that the named person did not contravene the
general rules of conduct, the presiding member must state on the record why they believe
the rules of conduct were not contravened.
(4) If a member alleges a contravention of the general rules of conduct and the presiding
member is of the opinion that the named person contravened the general rules of conduct,
the presiding member shall:
(a) permit the person to apologize immediately to Council for the conduct that contravened
the Bylaw; or
(b) order the person to leave the Council Meeting immediately.
(5) If a person who has contravened the general rules of conduct is permitted to apologize and
does so apologize, the presiding Member shall:
(a) permit the person to remain in the meeting; or
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 19 of 29
(b) order the person to leave the meeting immediately if the presiding member is of the
opinion that the apology was inadequate.
(6) If a person does not voluntarily comply with an order to leave the meeting, that person may
be removed from the meeting by a peace officer, pursuant to s.133 (2) of the Community
Charter.
33. Motions Generally
(1) Council may debate and vote on a motion only if it is first made by one Council member and
then seconded by another.
(2) A member wishing to make a motion may do so after being recognized by the presiding
member and shall immediately state the motion in the form "I move that".
(3) A Motion that deals with a matter that is not on the Agenda of the Council Meeting at which
the motion is introduced may be introduced with Council's approval through the notice of
motion process set out in section 34 below.
(4) A Council member may make only the following motions, when the Council is considering a
Question:
(a) to refer (to committee or back to staff) - means to send the matter to committee or
staff to address details and additional information required in order for the matter to
be brought back to a meeting;
(b) to amend - means changing the words of a motion to add or omit words from the
original motion to clarify the wording of the motion;
(c) to lay on the table - means put the main motion temporarily aside to be dealt with
within the current meeting or on next meeting Agenda as unfinished business;
(d) to postpone indefinitely - means the matter is disposed of by a majority vote;
(e) to postpone to a certain time (date) - means to the matter is rescheduled for a vote at
a specified later time (date);
(f) to move the previous question - means to call the question by ending the debate and
bringing an immediate vote on the original motion;
(g) to adjourn - means to immediately adjourn to the next regularly scheduled meeting by
a simple majority vote;
(5) A motion may be withdrawn by the mover if done so before the presiding member states
the question. A motion may be withdrawn by the mover and seconder only with consent of
all members present.
(6) A motion made under subsections (4)(c) to (g) is not amendable or debatable.
(7) Council must vote separately on each distinct part of a question that is under consideration
at a Council Meeting if requested by a Council member.
34. Notice of Motion Process
(1) If a Member wishes to bring any matter that is not listed on the Agenda to Council for
consideration, they must provide a Notice of Motion to the Corporate Officer prior to the
meeting. The Corporate Officer will circulate the Notice of Motion to the rest of Council, if
time permits, prior to the meeting.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 20 of 29
(2) A copy of the motion will appear in the minutes of meeting referred to in Section 24(1)(o)
above as a Notice of Motion.
(3) Upon the Member being acknowledged by the Chair the Member will read aloud the Motion.
(4) The Corporate Officer shall place the Motion and any supporting materials provided by the
Member presenting the Motion on the Agenda of the next Council Meeting for
consideration.
35. Motion to Refer
Until it is decided, a Motion made at a Council Meeting to refer an item to a Committee or to
staff precludes an amendment of the main question.
36. Motion for the Main Question
(1) In this section, "main question", in relation to a matter, means the Motion that first brings
the matter before the Council.
(2) At a Council Meeting, the following rules apply to a Motion for the main question, or for the
main question as amended:
(a) if a member of Council moves to put the main question, or the main question as
amended, to a vote, that motion must be dealt with before any other amendments are
made to the motion on the main question; and
(b) if the motion for the main question, or for the main question as amended, is decided in
the negative, the Council may again debate the question, or proceed to other business.
37. Amendments Generally
(1) A Council member may, without notice, move to amend a motion that is being considered
at a Council Meeting.
(2) An amendment may propose removing, substituting for, or addingto the words of an original
motion.
(3) A proposed amendment must be reproduced in writing by the mover if requested by the
presiding member.
(4) A proposed amendment must be decided or withdrawn before the motion being considered
is put to a vote unless there is a call for the main question.
(5) An amendment may be amended once only.
(6) An amendment that has been defeated by a (negative) vote of Council cannot be proposed
again.
(7) A Council member may propose an amendment to an adopted amendment.
(8) The presiding member must put the main question and its amendments in the following
order for the vote of Council:
(a) a motion to amend a motion amending the main question;
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 21 of 29
(b) a motion to amend the main question, or an amended motion amending the main
question if the vote under subparagraph (a) is positive;
(c) the main question.
38. Reconsideration by Council Member
(1) Subject to subsection (5), a Council member who voted with the majority either for or
against a motion may, at the next Council Meeting:
(a) move to reconsider a matter on which a vote, other than to postpone indefinitely, has
been taken;
(b) move to reconsider an adopted bylaw after an interval of at least 24 hours following its
adoption; and
(c) Council must not discuss the main matter referred to in subsection (1) unless a motion
to reconsider that matter is adopted in the affirmative.
(2) When considering a motion to reconsider, Council has the same authority it had in its
original consideration of the matter, subject to the same conditions that applied to the
original consideration.
(3) A motion to reconsider can be debated but must not be reconsidered.
(4) Council may only reconsider a matter that has not:
(a) had the approval or assent of the electors and been adopted;
(b) been previously reconsidered under subsection (1) or section 131 of the Community
Charter [mayor may require Council reconsideration of a matter]; or
(c) been acted on irreversibly by an officer, employee, or agent of the City.
(5) If a motion to reconsider is defeated, the subject matter of the resolution or proceeding
may not be open for consideration by the Council within six months except by way of a new
and substantially different motion.
(6) Subject to applicable enactments, the Council may by resolution, rescind the most recent
reading of a proposed bylaw, other than first reading, and then give the proposed bylaw
that reading again with or without amendment.
(7) The conditions that applied to the adoption of the original bylaw, resolution, or proceeding
apply to its rescinding or amending under this section.
(8) A bylaw, resolution, or proceeding that is reaffirmed under subsection (1) or section 131 of
the Community Charter [Mayor may require Council reconsideration of a matter] is as valid
and has the same effect as it had before reconsideration.
39. Privilege
(1) In this section, a matter of privilege refers to any of the following motions:
(a) fix the time to adjourn;
(b) adjourn;
(c) recess;
(d) raise a question of privilege of the Council; and,
(e) raise a question of privilege of a member of Council.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 22 of 29
(2) A matter of privilege must be immediately considered by a vote of the majority of Council
Members present when it arises at a Council Meeting.
(3) For the purposes of subsection (2), a matter of privilege listed in subsection (1) has
precedence over those matters listed after it.
40. Reports from Committees
(1) Council may take any of the following actions in connection with a resolution it receives
from any committee or other body appointed by Council:
(a) agree or disagree with the resolution, support or deny support;
(b) amend the resolution;
(c) refer the resolution back to committee, etc.;
(d) postpone its consideration of the resolution.
41. Adjournment
(1) A Council may continue a Council Meeting
(a) after 10:30 pm only by an affirmative vote of the members present; and
(b) after 11:00 pm only by a unanimous vote of the members present.
(2) A motion to adjourn either a Council Meeting or the debate at a Council Meeting is always
in order if that motion has not been preceded at that meeting by the same motion.
(3) Subsection (2) does not apply to either of the following motions:
(a) a motion to adjourn to a specific day; or
(b) a motion that adds an opinion or qualification to a preceding motion to adjourn.
PART 5 - BYLAWS
42. Copies of Proposed Bylaws to Council Members
A proposed bylaw may be introduced at a Council Meeting only if a copy of it has been delivered
to each Council member at least 24 hours before the Council Meeting, or all Council members
present unanimously agree to waive this requirement.
43. Form of Bylaws
(1) A bylaw introduced at a Council Meeting must:
(a) be printed;
(b) have a distinguishing name;
(c) have a distinguishing number;
(d) contain an introductory statement of purpose; and
(e) be divided into sections if applicable.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 23 of 29
44. Bylaws to be Considered Separately or Jointly
(1) Council must consider a proposed bylaw at a Council Meeting either:
(a) separately when directed by the presiding member or requested by another Council
member; or
(b) jointly with other proposed bylaws in the sequence determined by the presiding
member.
45. Reading and Adopting Bylaws
(1) The presiding member of a Council Meeting may:
(a) have the Corporate Officer read a synopsis of each proposed bylaw or group of proposed
bylaws; and then
(b) request a motion that the proposed bylaw or group of bylaws be read.
(2) The only motion required for the reading of a bylaw shall be:
"That (short title of bylaw) be given first reading (or first and second readings, or first,
second and third readings)."
(3) The only motion required for the adoption of a bylaw shall be:
"That (short title of bylaw) be adopted."
(4) A proposed bylaw may be debated and amended at any time during the first three readings
unless prohibited by the Community Charter and, if amended, a motion at third reading
shall be "to give the bylaw third reading as amended".
(5) Subject to section 477 of the Local Government Act [OCP adoption procedures], each
reading of a proposed bylaw must receive the affirmative vote of a majority of the Council
members present.
(6) In accordance with section 135 of the Community Charter [requirements for passing
bylaws], Council may give two or three readings to a proposed bylaw at the same Council
Meeting.
(7) Despite section 135(3) of the Community Charter [requirements for passing bylaws], and
in accordance with section 477 and 480 of the Local Government Act [public hearings],
Council may adopt a proposed official community plan bylaw or zoning bylaw at the same
meeting at which the bylaw received third reading.
(8) The Corporate Officer is hereby authorized to consolidate one or more of the bylaws of the
City pursuant to Section 139 [consolidation of bylaws] of the Community Charter and to
make minor corrections to bylaws at third reading and adoption of bylaws, such as but not
limited to spelling mistakes and sequential numbering errors.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 24 of 29
46. Bylaws Must be Signed
(1) After a bylaw is adopted, and signed by the Corporate Officer and the presiding member of
the Council Meeting at which it was adopted, the Corporate Officer must have it placed in
the City's records for safekeeping and endorse upon it:
(a) the City's corporate seal, the dates of its readings and adoption; and
(b) the date of Ministerial approval or approval of the electorate if applicable.
PART 6 - RESOLUTIONS
47. Form of Resolution
A resolution shall be dealt with on a motion put by a member and seconded by another member.
48. Introducing Resolutions
(1) The presiding member of a meeting may:
(a) have the Corporate Officer read the resolution; and
(b) request a motion that the resolution be introduced.
PART 7 - COMMITTEE OF THE WHOLE (CoW)
49. Meeting Procedures
(1) The Committee of the Whole meetings will be held in the Council Chambers on the first and
third Tuesday of each month, except August, unless otherwise resolved by Council.
(2) Annually Council must make available to the public a schedule of the dates, times, and
places of regular Committee of the Whole meetings in the same manner as is required for
regular Council Meetings. The Committee of the Whole meetingschedule may be combined
and made available with the annual notice of regular Council Meetings.
(3) A special meeting of the Committee of the Whole may be called in the same manner as a
special Council Meeting as provided for in the Community Charter and notice of thisspecial
Committee of the Whole meeting must be given in the same manner as for a special Council
Meeting.
(4) At any time during a regular or special Council Meeting for which proper notice has been
given Council may resolve to go into Committee of the Whole without further notice. Upon
the Committee of the Whole rising and reporting, the regular or special Council Meeting will
resume with the first order of business thereafter being Council considering the report of
the Committee of the Whole.
50. Minutes of CoW Meeting to be Maintained and Available to Public
(1) Minutes of the proceedings of CoW must be:
(a) legibly recorded;
(b) certified by the Corporate Officer; and
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 25 of 29
(c) open for public inspection in accordance with section 97(1)(c) of the Community
Charter [other records to which public access must be provided].
51. Presiding Members at CoW Meetings and Quorum
(1) The Mayor or Acting Mayor shall preside at CoW meetings.
(2) The quorum of CoW is the majority of Council members.
PART 8 - COMMITTEES and COMMISSIONS
52. Committees and Commissions of Council
(1) Council shall appoint all representatives on Committees, Commissions, or other bodies to
which the City is entitled to appoint representatives except Standing Committees.
(2) Council may establish and appoint a Select Committee to consider or inquire into any
matter and to report its findings and opinion and recommendations to Council. At least one
member of a Select Committee must be a Council member and persons who are not Council
members may be appointed. Council may dissolve a Select Committee at any time.
(3) The Mayor may establish Standing Committees for matters the Mayor considers would be
more appropriately dealt with by committee and must appoint 'persons to those
committees. At least half of the members of a Standing Committee must be Council
members and persons who are not Council members may be appointed.
(4) The Mayor may dissolve a Standing Committee at any time.
(5) The authority to appoint persons to Committees and Commissions includes the authority to
rescind the appointment at any time.
53. Duties and Authority of Standing Committees
(1) Standing Committees must consider, inquire into, report, and make recommendations to
Council about matters that are referred by the Mayor or Council or on matters set out on
the committee's terms of reference.
(2) Standing Committees should report their findings and opinions to Council as set out in their
terms of reference or at the next Council Meeting if a time is not specified.
(3) Standing Committees are advisory in nature unless enabled by bylaw.
54. Duties and Authority of Select Committees
(1) Select Committees must consider, inquire into, report, and make recommendations to
Council about matters that are referred by Council or on matters set out on the committee's
terms of reference.
(2) Select Committees should report their findings and opinions to Council as set out in their
terms of reference or at the next Council Meeting if a time is not specified.
(3) Select committees are advisory in nature unless enabled by bylaw.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 26 of 29
55. Schedule of Committee Meetings
(1) At its first meeting after its establishment or the first meeting of the year, a committee must
establish an annual schedule of meetings to be held at City Hall unless otherwise stated in
the terms of reference for the committee and must provide a copy of the schedule to the
Corporate Officer.
(2) Standing and select committees should meet at minimum on a quarterly basis.
(3) The Chair of a committee may call a meeting of the committee in addition to the scheduled
meetings or may cancel a meeting.
56. Notice of Committee Meetings
(1) Subject to subsection (2), after the committee has established the annual schedule of
committee meetings, including the times, dates and places of the committee meetings,
notice of the schedule must be given by the Corporate Officer by:
(a) posting the meeting dates, time and places on the City's website; and
(b) providing a copy of the schedule to each member of the committee.
(2) Where revisions are necessary to the annual schedule of committee meetings, the
Corporate Officer must, as soon as possible, update the City's website with any revisions to
the date, time and place or cancellation of a committee meeting.
57. Attendance at Committee Meetings
(1) Except where the provisions of section 90 of the Community Charter [meetings that may or
must be closed to the public] apply, all committee meetings are open to the public.
(2) Before closing a committee meeting or part of a committee meeting to the public, the
committee must pass a resolution in a public meeting in accordance with section 92 of the
Community Charter, which includes the reason for the closed meeting as described in
section 90 of the Community Charter.
(3) Individuals that are not members of the committee are not permitted to participate in
discussion during committee meetings unless called upon by the Chair. If a member
alternate is in attendance in addition to the primary member the member alternate is not
permitted to participate in discussion unless called upon by the Chair.
(4) Only voting members as identified in the committee terms of reference may vote on
committee matters. If a member alternate is in attendance in addition to the primary
member the member alternate is not permitted to vote.
(5) Members shall provide the Committee Clerk with a confirmation of their planned method
of attendance at a Committee meeting (if the meeting is held through Electronic Means, in -
person, or through a hybrid of both) no later than the end of day the day before the meeting.
58. Quorum
The quorum for a Committee is a majority of all of its members unless otherwise noted in the
terms of reference for that committee.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 27 of 29
59. Conduct and Debate
The rules and procedures of Council defined in this Bylaw must be observed during Committee
meetings, including the requirements to engage in Respectful Debate, demonstrate
Accountability, and to abstain from Harassing conduct toward another Member, a Committee
appointee, volunteer or staff.
60. Minutes of Committee Meetings to be Maintained and Available to Public
(1) Minutes of the proceedings of a Committee must be:
(a) legibly recorded;
(b) certified as correct and signed by the Chair once approved by the Committee; and
(c) available for public inspection at City Hall and on the website, other than a meeting or
part of a meeting that is closed to the public.
(2) Sections (60)(1)(a), (b) and (c) shall only apply to meetings of the following, unless this
bylaw provides for other procedures for taking of minutes by one or more bodies referred
to in this subsection, the body is exempted by regulation, or to the extent they are modified
by regulations:
(a) a Standing or Select Committee established by Council;
(b) a Commission established under section 143 of the Community Charter;
(c) a body that under the Community Charter or any other Act may exercise the powers of
Council;
(d) a parcel tax review panel established under section 204 of the Community Charter;
and,
(e) a body prescribed by regulation.
PART 9 - GENERAL
61. Severance
(1) If any section, subsection or clause of this Bylaw is for any reason held to be invalid by the
decision of a court of competent jurisdiction, such decision will not affect the validity of the
remaining portions of this Bylaw.
(2) This Bylaw may not be amended or repealed and substituted unless Council first gives
Alternate Public Notice or notice in accordance with section 94 of the Community Charter
[public notice].
62. Modifications
(1) This Bylaw shall be reviewed by Council on each 12-month anniversary of its adoption to
determine if amendments are required.
(2) In the event that Council determines through a Resolution that amendments are required,
amendments to this Bylaw shall be presented to Council within three (3) months of that
Resolution, with final adoption of amendments within five (5) months of that Resolution.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 28 of 29
READ a first time the _ day of , 2022.
READ a second time the day of , 2022.
READ a third time the day of , 2022.
NOTICE of intention to proceed with adoption published in the Maple Ridge -Pitt Meadows
News, on , 2022 and 2022, pursuant to Section 124(3) of the
Community Charter.
ADOPTED, the day of 2022.
PRESIDING MEMBER
CORPORATE OFFICER
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 29 of 29
Appendix B
City of Maple Ridge
Council Procedure Bylaw No. 7799-2021
Table of Contents
Page
PART 1 - INTRODUCTION..............................................................................................3
1.
Title...................................................................................................................
3
2.
Repeal..............................................................................................................3
3.
Definitions.........................................................................................................
3
4.
Incorporation of Definitions...............................................................................6
5.
Application of Rules of Procedure.....................................................................6
6.
Public Notice Posting Place..............................................................................6
PART 2 - COUNCIL MEETINGS.......................................................................................7
7.
Inaugural Meeting.............................................................................................7
8.
Time and Location of Meetings.........................................................................7
9.
Notice of Council Meetings...............................................................................7
10.
Calling and Notice of Special Council Meetings................................................8
11.
Electronic Meeting Participation by Council Members......................................9
12.
Public Hearings...............................................................................................10
PART 3 - DESIGNATION OF MEMBER TO ACT IN PLACE OF MAYOR.................................11
13.
Acting Mayor...................................................................................................11
PART 4 - COUNCIL PROCEEDINGS...............................................................................12
14.
Application of Rules to Other Bodies..............................................................12
15.
Attendance of Public at Meetings...................................................................12
16.
Attendance at Closed Meetings......................................................................12
17.
Resolution Required Before Closed Meeting..................................................13
18.
Closed Meetings and Bylaws..........................................................................13
19.
Confidentiality.................................................................................................13
20.
Meeting Minutes.............................................................................................13
21.
Calling Meeting to Order.................................................................................13
22.
Adjourning Meeting Where No Quorum..........................................................14
23.
Agenda...........................................................................................................14
24.
Order of Proceedings and Business...............................................................14
25.
Consent Agenda Items...................................................................................15
26.
Other Matters Deemed Expedient..................................................................15
27.
Public Question Period...................................................................................15
28.
Voting at Meetings..........................................................................................16
29.
Delegations.....................................................................................................17
30.
Points of Order................................................................................................18
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 1 of 30
31.
Conduct and Debate.......................................................................................19
32.
Expulsion from Council Meetings....................................................................20
33.
Motions Generally...........................................................................................21
34.
Notice of Motion Process.. ..............................................................................
22
35.
Motion to Commit............................................................................................22
36.
Motion for the Main Question..........................................................................22
37.
Amendments Generally..................................................................................22
38.
Reconsideration by Council Member..............................................................23
39.
Privilege............................................................... .......24
....................................
40.
Reports from Committees...............................................................................24
41.
Adjournment....................................................................................................24
PART5 - BYLAWS.......................................................................................................
24
42.
Copies of Proposed Bylaws to Council Members...........................................24
43.
Form of Bylaws...............................................................................................25
44.
Bylaws to be Considered Separately or Jointly .......................... .....................
25
45.
Reading and Adopting Bylaws........................................................................25
46.
Bylaws Must be Signed..................................................................................26
PART6 - RESOLUTIONS...............................................................................................26
47.
Form of Resolution.........................................................................................26
48.
Introducing Resolutions..................................................................................26
PART 7 - COMMITTEE OF THE WHOLE(CoW).................................................................26
49.
Meeting Procedures........................................................................................26
50.
Minutes of CoW Meeting to be Maintained and Available to Public................27
51.
Presiding Members at CoW Meetings and Quorum........................................27
PART 8 - COMMITTEES...............................................................................................27
52.
Committees of Council....................................................................................27
53.
Duties and Authority of Standing Committees................................................27
54.
Duties and Authority of Select Committees.....................................................28
55.
Schedule of Committee Meetings...................................................................28
56.
Notice of Committee Meetings........................................................................28
57.
Attendance at Committee Meetings................................................................28
58.
Quorum...........................................................................................................29
59.
Conduct and Debate.......................................................................................29
60.
Minutes of Committee Meetings to be Maintained and Available to Public .....
29
PART9 - GENERAL.....................................................................................................29
61.
Severance.......................................................................................................29
62.
Modifications...................................................................................................30
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 2 of 30
City of Maple Ridge
Bylaw No. 7799-2021
A Bylaw to regulate the proceedings of Council, Council Meetings
and other Council reporting bodies
WHEREAS pursuant to the Community Charter, Council must by bylaw, establish general
procedures to be followed by Council and committees in conducting their business;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows:
PART 1 -INTRODUCTION
1. Title
(1) This Bylaw may be cited as the "Maple Ridge Council Procedure Bylaw No. 7799-2021"
2. Repeal
(1) Maple Ridge Council Procedure Bylaw No. 7700-2021 leis hereby repealed it its entirety
upon the adoption of this byIawBylaw.
3. Definitions
(1) In this Bylaw,
"Accountability" means an obligation and willingness to accept responsibility or to
cinn"U„tbe accountable for eresone's actions. Conduct under this principle is
demonstrated when Council Members, individually and collectively, accept responsibility
for their actions and decisions;
"Acting Mayor" means the Council member responsible for acting in the place of the
Mayor when the Mayor is absent or otherwise unable to act or when the office of the
Mayor is vacant;
"Agenda" +smeans the list of items and order of business for any meeting of Council or its
Committees;
"Alternate Public Notice" means the method adopted by bylaw setting out alternative
means of publishing a notice under section 94.2 of the Community Charter instead of
publishing the notice in a newspaper in accordance with section 94.1(1)(a) and (b) of the
Community Charter;
"Chair" means the Mayor, Acting Mayor or presiding officer appointed under the
Community Charter or this Bylaw, who is chairing a meeting;
"City" means the Corporation of the City of Maple Ridge;
"City Hall" means Maple Ridge City Hall located at 11995 Haney Place, Maple Ridge,
British Columbia;
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 3 of 30
"City Website" means the information resource found at an internet address provided by
the City, the current home landing page located at www.mapleridge.ca;
"Commission" means a municipal commission established under On of the Community
Charter;
"Committee" means a Select or Standing committee of Council, an Authority, an Advisory
eemmitte Committee, a Board and any other committee established by Council or
authorized by statute and excludes the Committee of the Whole;
"Committee of the Whole" [CoW] is a committee of all members of Council established to
consider but not to decide on matters of the City's business with its primary purpose
being the initial review of information to ensure Council can debate and vote on issues at
a future Council Meeting;
"Community Charter" means Chapter 26 [SBC 2003];
"Corporate Officer" means the municipal employee appointed as Corporate Officer to
carry out duties as defined in section 148 of the Community Charter or a designate;
"Council" means the Council of the City of Maple Ridge;
"Council Meeting" means any gathering to which members of Council have been invited,
whereby quorum is obtained, at which discussion could be seen to be making decisions or
moving towards making decisions, and is a material part of ^^ueCouncil's decision -
making process;
"Councillor" means a member of Council other than the Mayor;
"Council Workshop" means a Council Meeting w#i-c--I�the primary purpose of which is the
receipt of information, review and discussion of policies and other matters of interest to
Council, and to make decisions related to such matters as required;
"Electronic Means" means through the use of videoconferencingtechnnlogy enabling real-
time bidirectional video feeds showing the participants and in a manner that allows
meeting participants to see and hear the other meeting participants;
"Harassing" means conduct which is discriminatory, sexual, or personal harassment,
which may include but is not limited to:
(a) any unwelcome or objectionable conduct or comment that would be
considered discriminatory under the BC Human Rights Code if the conduct
or comment was in respect prohibited grounds, and including the following:
(i) race,
(ii) conviction for an offence,
i) colour,
(iv) ancestry,
(v) physical disability,
(vi) place of origin,
(vii) mental disability,
(viii) political belief,
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 4 of 30
(ix) sex,
(x) religion,
(xi) gender identity or expression
(xii) age,
(xiii) marital status,
(xiv) sexual orientation,
(xv) family status;
(b) Sexual Harassment;
(c) any other unwelcome or objectionable conduct or comment by a Member or
Committee appointee' toward another Member, a Committee appointee,
volunteer or staff that causes that individual to be humiliated or intimidated,
including verbal aggression or insults, making derogatory comments,
including questioning the professional competence of an Committee
appointee, volunteer or staff, calling someone derogatory names, hazing or
initiation practices, vandalizing personal belongings or spreading malicious
and untrue rumours;
"Inaugural Meeting" means the meeting at which m�Members elected at the most
recent general local election are sworn in as Members of Council;
"Local Government Act" means Chapter 1 [RSBC 2015];
"Mayor" means the duly elected Mayor of the City of Maple Ridge;
"Member" means the Mayor or a Councillor in relation to Council, or an appointed
vidual of a committee or commission, in relation to a committee or commission;
"Motion" means a formal proposal made by a Member at a meeting of Council or
^^,�,Y,-,;++^^Committee that directs an approval or a specified course of action (see also
Resolution);
"Point of information" means the procedure pursuant to which a mhorMember may
raise their hand and ask the Chair to require further information on the subject being
debated;
"Point of order" means a procedure by which a memberMember interrupts another
speaker to ask the Chair to rule on a procedural matter immediately;
"Public Notice Posting Place" for the purpose of giving n-eti-Eesnotice under section 94 of
the Community Charter, means:
(1) the window in the west entrance to the lobby of the City Hall; and,
(2) the City Website.
"Question" means the subject matter of a m-eti-enMotion currently under debate, except
where referring to public question period;
"Quorum" means:
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 5 of 30
(1) In the case of Council Meetings, a majority of the number of members of which
the Council consists under the Community Charter; and,
(2) In the case of a enmmi++^e.Committee or other bedyCommission, a majority of the
voting members appointed.
"Resolution" means a formal determination made by Council or Committee that approves
or orders a specified course of action (see also Motion);
"Respectful Debate" means a polite discussion in which different positions on a topic are
outlined and deliberated. Although the act of discussing opposing viewpoints or ideas
regarding a particular matter can be uncomfortable, such discussions are permitted
provided that they are conducted in a dignified and respectful manner. Personal attacks
do not constitute Respectful Debate;
"Tabled" means to lay on the table whereby an item will be dealt with within the current
meeting or on the next meeting agenda -Agenda as unfinished business;
"Urgent Business" means business that requires the urgent attention of Council rip or to
the next regularly scheduled Meeting in connection with public health or safety, a financial
or legal matter of significance to the City, or a request for a leave of absence.
4. Incorporation of Definitions
(1) Unless otherwise defined in this Bylaw, the definitions used in the Community Charter and
the Local Government Act and the interpretation Act apply to this Bylaw.
5. Application of Rules of Procedure
(1) The provisions of this Bylaw govern the proceedings of Council Workshop, Regular
Council, Committee of the Whole, Closed Council, all + ON •-+rriiMG Ors �„ir7n+ nnmrri =7c „f
Geu�rei-Committees and Commissions.
(2) In cases not provided for under this Bylaw, then the most current version of Robert's
Rules of Order applies to the proceedings of Council, Committee of the Whole,
Committees and Geunnii eemmittee Commissions to the extent that those Rules are:
(a) applicable in the circumstances; and
(b) not inconsistent with provisions of this Bylaw or the Community Charter.
(3) The rules of procedure contained in this �Bylaw, except those that are governed by
statutory provisions, may be temporarily suspended by two-thirds vote of all
m,TernbersMembers present.
6. Public Notice Posting Place
(1) The Public Notice Posting Place is to be used for the purpose of giving notices under
Section 94 of the Community Charter.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 6 of 30
PART 2 -COUNCIL MEETINGS
7. Inaugural Meeting
(J.) Following a general local election, the first meeting of Council must be held within the first
ten (10) days of November in accordance with section 124(2)(g) of the Community
Charter in the year of the general local election.
(2) If a quorum of Council Members elected at the general local election has not taken office
by the date of the meeting referred to in subsection (1), the first Council Meeting must be
called by the Corporate Officer and held as soon as reasonably possible after a quorum
has taken office.
8. Time and Location of Meetings
(1) All Council Meetings must take place within City Hall except when Council resolves to hold
meetings elsewhere or through Electronic Means.- if it would not be practicable or efficient
to hold the Meeting in person. Except in the case of a meeting outside of City boundaries,
Council may pass the Feselution Resolution to hold a meeting outside of City Hall at the
commencement of that meeting.
(2) Council must establish prior to December 31, by resolution, a schedule of Regular
Meetings. The Regular Council Meetings will typically:
(a) be held on the second and fourth Tuesday of each month unless otherwise scheduled
by Council resolution; and,
(b) begin at 7:00 pm.
(3) Other Meetings of Council:
(a) Committee of the Whole will be held on the first and third Tuesday of each month; and
(b) Council Workshop will be held on the second and fourth TuesdayIMNIVIUMMMMIC of each month.
ireurMir�wir��:��
Council may by resolution:
(a) reschedule or cancel meetings;
(b) change the time or location for holding meetings;
(c) recess for a short period with a statement of approximate time a meeting will be
reconvened; and,
(d) call an additional meeting(s) at the time and place stipulated in the Council resolution.
Lal,The
Corporate Officer may, in accordance with the Mayor and the Chief Administrative
Officer or by a ��el-t�+eeResolution of Council, cancel, postpone, or reschedule any
meeting of Council, and establish a different day, time or place for that meeting.
9. Notice of Council Meetings
(1) In accordance with section 127 of the Community Charter notice of council meetings],
Council must prepare, annually on or before December 31 a schedule of the dates, times
and places of regular Council Meetings and must make the schedule available to the
public at least once a year in accordance with section 94 of the Community Charter, and
by posting it at the Public Notice Posting Places.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 7 of 30
(2) Where revisions are necessary to the annual schedule of regular Council Meetings, the
Corporate Officer must, as soon as possible, post a notice at the Public Notice Posting
Places which indicates any revisions to the date, time and place or cancellation of a
regular Council Meeting.
(3) The Corporate Officer must give public notice or Alternate Public Notice of a cancelled or
rescheduled meeting in respect of which Council has resolved to exclude the public.
(4) In the event a meeting open to the public or Public Hearing is held through Electronic
Means, the Corporate Officer must give public notice or Alternate Public Notice of the link
to allow participation in the meeting.
10. Calling and Notice of Special Council Meetings
(1) The Mayor may calla ^^Special Council Meeting at any time by sending a written
notice of the date, time, place and nature of the meeting to all Council memberseach
Councillor and to the Corporate Officer.
(2) Two or more �^^^�' ""^~N"^~^Councillors may, in writing, request that the Mayor call a
Special Council Meeting.
(3) Two or more �'^^^�' ""^m"^~^Councillors may request that the Mayor call a Special
Council Meeting by sending a Special Council Meeting Notice to all Council Members and
to the Corporate Officer if:
(a) within 24 hours after receiving a request pursuant to Section 10(2), the Mayor has
not made arrangements for a Special Council Meeting to be held within the next 7
days; or
(b) the Mayor and the Acting Mayor are absent or otherwise unable to call a Special
Council Meeting.
(4) Except where notice of a special Council Meetin is waived by unanimous vote of
all ^^�^�� mnmhn~cCOUncil Members present under section 127(4) of the Community
Charter and items on the special meeting agendaMeetinj Aj enda are Urgent Business, a
notice of the date, hour, and place of a special Council Meeting must be given at least 24
hours before the time of meeting, by:
(a) posting a copy of the notice at the regular Council Meeting place;
(b) posting a copy of the notice at the Public Notice Posting Place; and
(c) leaving one copy of the notice for each Council m�berMember in the Council
member'^Member's mailbox at City Hall and providing an electronic copy for each
rnember,Council Member through the City's eAgenda.
(5) The notice under subsection (4) must describe in general terms the purpose of the
Meetin and be signed by the Corporate Officer or designate.
(6) Before the time of a special Council Meeting, the person or persons calling the meeting
may by notice:
(a) cancel the meeting; or
(b) postpone the meeting and reschedule it to a different day and time.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 8 of 30
11. Electronic Meeting Participation by Council Members
(1) A Council or Council,Committee meetinor Commission Meeting may be conducted through
Electronic Means, as an in -person meeting, or a hybrid of both.
(2) The Chair shall determine if in -person attendance is a requirement at a Council Meeting,
subject to niefl-sMembers being provided with five (5) days advance notice of the
requirement to attend in person.
(3) A�a�„��ePublic notice orAlternate Public Notice of a meetingof Council will be posted
on the City Website and will include:
(a) the way in which the meeting is to be conducted by Electronic Means, in -person, or a
hybrid of both; and,
(b) the ways in which the public may attend to hear, or watch and hear, the proceedings.
(4) A m„��rMember of Eeu�i-Council, Committee or a-ee-u�-�c�' ^^^�^��++��Commission who
is unable to attend in person at a regular Council Meeting, a special Council Meeting or a
=i-lien Tiitt-eeCommittee or Commission meeting may participate in the meeting by
Electronic Means if:
(a) the facilities enable the other ����Members of Council the Committee
or Commission to hear and see and be heard and seen by the Councilor n+t
Committee or Commission Members;
(b) except for any part of the rGeuncil or Council Committee n9 tin Meeting,that is closed
to the public, the facilities enable the public to hear, or watch and hear, the Council or
Council Committee member; afnd
(c) the Council memberMember attending viFtuallyby Electronic Means uses one of the
corporate approved backgrounds or their natural environment so that it is clear that
they are not in Council Chambers -.Land
(d) the Council member intendi�to use Electronic Means to partic�ate has tested and
ensured that the audio, microphone and video is functionin ,does not dela�or
interfere with the functioning of the Meeting, and meets the minimurn requirements
of the City s Information Technology department prior to the meeting.
(5) Members of (ouncil, Committees and �� �n^i' ^^n„^,i++^^Commissions who are
participating in a meeting conducted in accordance with this section are deemed to be
present at the meeting.
(6) The Member presiding as Chair at a meeting must not participate electronic by
Electronic Means and must be present in person at the place where the public may attend
to hear, or watch and hear the meeting. The Corporate Officer must also be present in
person.
a
m^m"^When any Member of Council participates in a meet-i-e-gMeetin of Council by
Electronic Means:
(a) If a Member is not present at the start of the meeting the Chair shall keep the
^�-Member in the virtual waiting room until the current A enda item has
concluded as to not interrupt the proceedings;
(b) theThe Chair shall announce when a Council members oiRMlember iioins the
eetin ;
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 9 of 30
(c) t+eA CouncilmernbeTMember shall advise when they leave the Meetin and
shall state the reason why if asseei^+^�', including declaring a conflict with an A enda
item p for dic,�^�,� ti,A; and
(d) t-heThe Chair shall repeat the results of each vote, including the names of Council
members voting in favour and opposition, immediately following each vote.
(8) Where an Member artici ates in a Closed Council Meeting
through Electronic Means-a,re ReGluk ed to:
(a) The Member shall verbally acknowledge that they are in a secure area where no one
else can hear them, and
{) that they will maintain that confidentiality for the duration of the inneeL rMee-Lin
The Corporate Officer will record this acknowledgement in the minutes of the Closed
Council Meeting.
(9) In the case of an interruption in the communication link to the ��Member(s)
participating through Electronic Means at a Council MeetingsMeetin :
(a) The Chair or Council m,�,��r Member will notify the City's technical support staff.
(b) Should the member.Member be disconnected while speaking, the Chair may move on
to the next speaker.
(c) Once communications are re-established, the Council m„,e,;;,ber Member will be
provided another opportunity to speak so long as the current item is being considered.
404(d) The Meetin will continue without the participant(s) attending through
Electronic Means so long as there is quorum present.
{�} 1( 0) Members shall provide the Corporate Officer with a confirmation of their planned
method of attendance at a �-ee-t+ngMeeting (if the meeting is held through Electronic
Means, in -person, or through a hybrid of both) no later than the end of day the day before
the meeting.
12. Public Hearings
(1) Public Hearings will be held on the third Tuesday of each month (unless stated in the
current Council Meeting Schedule published before December 31 each year) and will
begin at 7:00 pm.
(2) Public Hearings are to be held in Council Chambers except when the scope of a Public
Hearing may warrant holding it in a larger location and may be held by Electronic Means,
as an in -person meeting, or a hybrid of both.
(3) Public Hearings must be held after the after second reading of a bylaw and before third
reading.
(4) More than one item for consideration that is the subject of a bylaw may be included in a
Notice of Public Hearing or through Alternate Public Notice and more than one bylaw may
be considered at a Public Hearing.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 10 of 30
(5) A written report of each Public Hearing item containing a summary of the nature of the
representations respecting the bylaw that were made at the Public Hearing, must be
prepared and maintained as a public record.
(6) The report under subsection 12(5) must be signed by the Presng Member and be
certified as being fair and accurate by the Corporate Officer or the dole ��+�designate.
(7) A Public Hearing may be adjourned and no further notice of the hearing is necessary if a
time and place for the resumption of the hearing is stated to those present at the time
that the hearing is adjourned.
(8) Despite Section 135(3) of the Community Charter [at least one day between third reading
and adoption] a Council may adopt an official community plan or zoning bylaw at the
same meeting at which the bylaw(s) "were given third reading.
(9) Members shall provide the Corporate Officer with a confirmation of their planned method
of attendance at a Public Hearing (if the meeting is held through Electronic Means, in -
person, or through a hybrid of both) no later than the end of day the day before the Public
Hearing.
PART 3 -DESIGNATION OF MEMBER TO ACT IN PLACE OF MAYOR
13. Acting Mayor
(1) Annually, in November, Council must from amongst all its ��e-rsMembers, designate
Councillors to serve on a rotating basis as the m
of the Mayor when the Mayor as absent or otherwise unable to act er when the offnee ef,
the Mayor is v eant.ActingMayor . The term of the d rs aeting in the
place of the Mayo designated Acting Mayor is not required to be equal amongst all
Councillors, and Councillors may c-hosechoose to exclude themselves from the Acting
Mayor rotation with the vote of Council. If a Councillor is unable or unwilling to participate
in an Acting Mayor rotation, that Councillor may be excluded from an Acting Mayor
rotation for up to one year with the vote of Council.
(2) The Acting Mayor shall chair the Committee of the Whole meetin s.
(3) Should the Acting Mayor be absent or 15 minutes late at the start of the meetingt the next
member in line for Acting Mayor will preside at that meeting.
(4) Each Councillor designated under this section must fulfill the responsibilities of the Mayor
in his or her absence.
(5) The member designated under this section has the same powers and duties as the Mayor
in relation to the applicable matter.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 11 of 30
PART 4 -COUNCIL PROCEEDINGS
14. Application of Rules to Other Bodies
(1) In addition to applying to Council Meetings, sections 157 16 and 17 also apply to
meetings of the following (note: other Parts of this Bylaw may also apply to these bodies
as applicable):
(a) Committee of the Whole (CoW);
(b) Standing eena nitt^^ Committees;
(c) Select ^^"'''mitt^^ Committees,
(d) An advisory body established by Council;
(e) A ng ^" al ^^,MAissienCommission,
(f) A body that under the Community Charter or other Act may exercise the powers of the
City or Council;
(g) The Parcel Tax Roll Review Panel; and
(h) A body prescribed by Provincial Regulation.
15. Attendance of Public at Meetings
(1) Except where the provisions of section 90 of the Community Charter meetings that may
or must be closed to the public] apply, all Council Meetings must be open to the public.
1 / a AS
{�-}(2) The presiding m��b�rMember may expel or exclude from a Council Meeting any
person in accordance with section 133 %J the Community Charter.
16. Attendance at Closed Meetings
(1) Council Mn allow City staff to attend; or may-Ehe�se-fie exclude them from attending
closed meetings, as it considers appropriate.
(2) Council may allow a person other than a City staff to attend a closed m�gsmeetino or
a portion of a closed_meetin , if Council considers it necessary and if the person already
has knowledge of confidential information or is a lawyer attending to provide legal advice
in relation to the matter.
(3) The minutes of closed meetings must record the names of all persons in attendance and
when they entered and left the meeting.
(4) The electronic recordings of closed meetings shall be retained until the later of:
a. The minutes of closed meetings have been verified as to their accuracy by
comparing them to the recording of the closed meeting and have been adopted;
and
b. Six (6) months after the date the meeting took place.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 12 of 30
17. Resolution Required Before Closed Meeting
Before a closed meeting is held, Council must state by resolution passed in a public meeting;
in accordance with section 92 of the Community Charter [requirements before Council
Meeting is closed], the fact that the meeting or part thereof is to be closed, and the basis
tndeF the -applicable s^^+i^^cfor the closed meeting as described in section 90 of the
Community Charter under which the meeting or part thereof is to be closed.
18. Closed Meetings and Bylaws
Council must not vote on the reading or adoption of a bylaw at a closed meeting.
19. Confidentiality
All Members must keep in confidence information that was considered, or is scheduled to be
considered, at any closed meeting, until and unless Council by resolution agrees to make the
confidential information available to the public. The Chair of the closed meetin in
conjunction with representatives of City administration (which may include the Chief
Administrative Officer, Corporate Officer, General Counsel), may determine at their discretion
the method of providing the materials presented at the closed meeting if the nature of the
materials does not allow them to be readily distributed to Members, and whether materials
are to be collected at the end of the closed meeting. Whenever possible, confidential
materials are to be provided to Members in advance of the meeting.
20. Meeting Minutes
(1) Minutes of the proceedings of Council must be:
(a) legibly recorded;
(b) certified as correct by the Corporate Officer; and
(c) signed by the Mayor or other member presiding at the meeting.
(2) The minutes of previous meetings, by Y^�^'+;^^Resolution of Council, shall be adopted.
(3) In accordance with section 97(1)(b) of the Community Charter bother records to which
public access must be provided] minutes of the proceedings of Council must be open for
public inspection at City Hall during its regular office hours.
(4) Subsection 21(3) does not apply to minutes of a Council Meeting or that part of a Council
Meeting from which persons were excluded under section 90 of the Community Charter
[meetings that may be closed to the public].
21. Calling Meeting to Order
(1) As soon as possible after the time specified for the commencement of a Council Meeting,
if there is a quorum present:
(a) The Mayor, if present, must take the Chair and call the meeting to order; or
(b) If the Mayor is absent, the Acting Mayor betake the Chair and call the meeting to
order.
(2) If a quorum of Council is present but neither the Mayor nor the Acting Mayor are present
at the time at which the meeting is scheduled to begin:
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 13 of 30
(a) the Corporate Officer must call to order the membe-rsMembers present, and
(b) those members in attendance must appoint a member to preside for that meeting.
22. Adjourning Meeting Where No Quorum
(1) If there is n0 quorum of COuncil present within 15 minutes of the scheduled time for a
Council Meeting, the Corporate Officer must:
(a) record the names of the ^,^„,�,�,�Members present, and those absent; and
(b) adjourn the meeting until the next scheduled meeting.
(2) If a quorum of Council is lost during a meeting the Corporate Officer must record the
names of the Members present and those absent, and temporarily adjourn the meeting
until a quorum is present. If a quorum does not reconvene within 15 minutes, the
Corporate Officer must adjourn the meeting until the next scheduled meeting.
23. Agenda
(1) Prior to each Council Meeting, the Corporate Officer must prepare an agenda setting out
all the items for consideration at that meeting, noting in short form a summary for each
item on the agendaA enda.
(2) Business at a Council Meeting must in all cases be taken up in the order in which it is
listed in section 24 unless otherwise resolved by Council.
(3) The Corporate Officer must make the agaA enda available to the members of Council
and the public on the Friday prior to the Meeting..
24.Order of Proceedings and Business
(1) The age-n�-aA enda for all regular Council Meetings ^^sshall contain the following
matters in the order in which they are listed below;i however, where appropriate for timing
or other reasons, Council may by resolution.Resolution, determine an alternative order or
variation in the agenEl-aA enda:
a. Call to Order;
b. Amendments to the Agenda1;
c. Approval of Agenda;
d. Adoption of Minutes;
e. Presentations at the Request of Council;
f. Delegations;
g. Items on Consent;
h. Unfinished Business;
i. Bylaws;
j. Committee Reports and Recommendations;
k. Staff Reports;
I. Other Matters Deemed Expedient2
m. Public Question Period;
� Amendments to the agenda are limited to the order of business not to adding late items.
2 See Section 26 -Other Matters Deemed Expedient.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 14 of 30
n. Mayor and Councillor Reports3,
o. Notices of Motions and Matters for Introduction at Future Meetings4;
p. Adjournment.
25. Consent Agenda Items
(1) Items listed under "Items on Consent" are considered for approval in one motion, unless
a Member of Council wishes to debate an item and requests that it be excluded. The rule
of order establishing a consent agenda provides that consent agenda items may be
considered in total and without debate or amendment.
(2) Once moved and seconded, if any member requests that an item be removed
from the consent agenda and to be discussed and decided separately, the balance of the
items would will be voted on together for appreva4.
(3) If an item is excluded from the "Items on Consent", the item will be considered as an
ageedeA enda item under the appropriate section at the discretion of the Corporate
Officer and without reselutienResolution, to discuss such items in more detail or to
provide mean opportunity for Motions on the item(s) excluded. Each item removed
from the Consent Agenda will be debated and voted on by Council separately.
(4) Items will be listed in the "Items on Consent�4ge�a°' section that, in the opinion of the
Chief Administrative Officer and/or Corporate Officer, require little or no discussionm
Council.
26.Other Matters Deemed Expedient
(1) An item of business not included on the age-n-�aA enda must not be considered at a
meeting unless introduction of the item is approved by Council Resolution at the
time allocated on the a A enda under Other Matters Deemed Expedient and is a
matter of Urgent Business;.
(2) A mkerMember must, when making a request, inform Council of the nature of the
business and the reason for urgent consideration;_
(3) If the Council makes a rRResolution under section 26(1), information pertaining to
such items must be distributed to m�Members and to the public as soon as
possible.
(4) Non -urgent items shall be dealt with through the Notice of Motion process.
27. Public Question Period
(1) At the end of Council business, the public will be afforded an opportunity to address
Council.
(2) Questions or statements in response to a Temporary Use Permit notice shall be
addressed through a scheduled Public Hearing and not during a regularly scheduled
Council Meeting.
s Mayor and Councillor reports will not be recorded into the Minutes.
a Council must not consider matters raised under this section at the same meeting the matter is introduced.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 15 of 30
(3) The purpose of the Public Question Period is to provide the public with an opportunity to
ask questions of Council on items that are of concern to them, with the exception of
Public Hearing bylaws which have not yet reached conclusion or delegations to Council.
(4) Each question must be limited to two (2) minutes, with a total of 15 minutes per Public
Question Period. Public Question Period n9ay "^ for each Meeting, unless extended with
approval of Council through an affirmative vote.
(5) Members of the public participating in Public Question Period in Council Meetings
conducted through hybrid or Electronic Means shall enable their video and audio allowing
Members to see them prior to asking their question.
28. Voting at Meetings
(1) The following procedures apply to voting at Council Meetings:
(a) When debate on a matter is closed the presiding member must put the matter to a
vote of Council members;
(b) when the Council is ready to vote, the presiding member must put the matter to a vote
by stating something similar to:
"All those in favour raise your hands." and then "All those opposed raise
your hands."
(c) when the presiding member is putting the matter to a vote under paragraphs (a) and
(b) a member must not:
(i) cross or leave the room, unless excused as a result of not being
entitled to vote under the Community Charter or if excused by
Council;
(ii) make a noise or other disturbance; or
(iii) interrupt the voting procedure under paragraph (b) unless the
interrupting member is raising a point of order.
(d) if requested by a n�k�Member, Council must vote separately on each distinct part
of a �-e�-e-eMotion that is under consideration;
(e) after the presiding member finally puts the ow-estinn uestion to a vote under
paragraph (b), a member must not speak to theesi�i� uestion or make a
motmenMotion concerning it, except to move to postpone to a certain time or postpone
indefinitely, or to refer the item back to staff which Motion will supersede the main
Fe#ienMotion and must be voted on first;
(f) the presiding member's decision about whether a q-uest-k)-R uestion has been finally
put is conclusive;
(g) whenever a vote of Council on a matter is taken, each ^�,,,emberMember present must
signify their vote by raising their hand. �^�'�^ f^� ^ �^���^o-��*��-��n-� either
in favour or opposed, abstaining from failing which it will be deemed that they are
voting, i considered to be in favour (af irm of the Motion. ff
(h) if the votes of the membersMembers present at a Council Meeting at the time of the
vote are equal for and against a motion, the i-�nMotion is defeated;
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 16 of 30
(i) the presiding member must declare the result of the voting by stating that the
questieRQ.uesfion is decided in either the affirmative or the negative and the result
will be recorded in the Minutes as "CARRIED UNANIMOUSLY", "CARRIED" or
"DEFEATED" as circumstances dictate;
(j) the names of those who vote negative, against a question, shall be entered into the
M i n utes;
(k) the names of those who are in attendance at the Meetin but absent at the
time of the vote on a matter shall be entered into the Minutes.
29. Delegations
(1) Requests to appear as a delegation before a meeting of Council, A�Committee or
Adv+seryCommission, must be submitted to the ^fff^^ ^f the Corporate Officer at least
one week prior to the preferred meeting.
(2) Requests must be in the form of the "Appear as a Delegation to Council" online
application form on the City's website.
(3) Delegations will not be heard at regular meetings of Council on the following:
(a) Official Community Plan Bylaws, Temporary Use Permits or Zoning Bylaws, including
amendments to eAhe-r-such bylaws, which have received first reading and which have
not yet been adopted, defeated, or abandoned;
(b) matters on which the City has commenced prosecution and on which
;, „ gerne4figment has not been rendered;
(c) the promotion of commercial products or services which have no connection to the
business of the City; and,
(d) publicly tendered contracts or proposal calls for the provision of goods and services for
the City, between the time that such contract or proposal call has been authorized and
the time such contract or proposal call has been awarded, ether by Couneil orthe City
staff
(4) The provisions of ^^� +��subsection (3f�(a) do not apply where a second or subsequent
Public Hearing is to be held on an Official Community Plan, Temporary Use °Permit
or Zoning Bylaw or amendments to such bylawswhiehever s "she -ease.
(5) The Corporate Officer may refuse to place a delegation on the agenda if the issue is not
considered to fall within the jurisdiction of Council. If the delegation wishes to appeal the
Corporate Officer's decision, the information must be distributed under separate cover to
Council for their consideration.
(6) If the request is granted by the Corporate Officer the Corporate Officer will contact the
delegation to confirm attendance at the requested meeting or make alternate
arrangements.
(7) A maximum of three delegations will be permitted at any Council-e-rz Committee or
Commission meeting.
(8) If a delegation wishes to appear at consecutive meetings, the delegation will be approved
only if no more than two delegations are scheduled for the later meeting.
(9) Delegations will be required to abide by the following general rules:
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 17 of 30
(a) Delegations will be allowed a maximum of 10 minutes to make their presentation,
excluding the time taken for questions posed by Council, unless Council e-r—the
Committee or Commission agrees to extend the time limit.
(b) A deleg^+i^^Delegation intending to use audio and/or audio-visual equipment must
advise the Corporate Officer priorto the Council Meeting, on the understanding that the
City will assist with, but not be responsible for, the provision of the necessary
equipment;
(c) A deega-tionDele ation to Council must not speak disrespectfully of any person, and
where in the opinion of the Chair, a delegatier Dele ation has done so, the Chair may
ask the delegatieRlDelej ation to withdraw the offensive remarks;
(d) If the de!egatie Delegation refuses to withdraw remarks considered by the Chair to be
offensive, or refuses to abide by the rules for de!egatie^cDelegations, or the
instructions of the Chair, the Chair may terminate the presentation and direct the
delegatt-iaRDelegation to vacate the speaker's podium and return to the public seating
area;
(e) Where a d^'^g^+i^^Delegation refuses to comply with such direction, the Chair may
order the expulsion and exclusion of the delegatioRlDelegation from the meeting, as
permitted in section 133(1) of the Community Charter.
(f) If the offending de!egati& `Delegation apologizes, Council may permit the
delegatio Delegation to either continue their presentation or to remain in the public
seating area whichever Council considers appropriate in the circumstances.
30. Points of Order
(1) Without limiting the Chair's duty under the Community Charter, a Member may raise a
Point of Order at any time.
(2) When a Point of Order is raised, the Chair must:
(a) interrupt a matter of consideration on the �' A enda;
(b) interrupt a Member who had been speaking, until the Point of Order is ruled upon;
(c) ask the Member raising the Point of Order to state the substance of and the basis for
the Point of Order; and
(d) rule on the Point of Order without debate.
(3) The Member who raised the Point of Order:
(a) must, upon request by the Chair, state the substance of and the basis for the Point of
Order; and
(b) may, once the Chair has ruled on the Point of Order, appeal the Chair's ruling. If the
ruling of the Chair is appealed, the Chair must put the appeal to a vote of Council,
pursuant to the Community Charter.
(4) If a Member puts a question to the Chair regarding any matter connected to the affairs of
Council or the City, the Chair may respond, or may:
(a) require the Member to put the question in writing; and
(b) take the question on notice and respond during the next regular meeting.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 18 of 30
31. Conduct and Debate
(1) During a Council Meeting, a person must not engage in bullying or harassing behaviour in
respect of a Council Member, Government Official or a City employee, which includes but
is not limited to:
(a) expressing a negative opinion about the personality or character of a Council Member,
Government Official or City employee;
(b) speaking disrespectfully about a Council Member, a Government Official or a City
employee;
(c) speaking or acting aggressively towards a Council Member, a Government Official or a
City employee;
(d) using offensive gestures or signs;
(e) questioning the motives of a Council Member, Government Official or City employee;
(f) using rude or offensive language or engaging in rude or offensive conduct;
(g) engaging in Harassing conduct as defined herein; or
(h) disrupting or unnecessarily delaying the conduct of business at the Council Meeting.
(2) During a Council Meeting, a person must:
(a) not speak on electronic communication devices when a person or Council Member is
speaking, except in the case of emergencies;
(b) cease speaking, if called to order by the person presiding over the meeting;
(c) adhere to the provisions of this Bylaw;
(d) adhere to Respectful Debate as defined herein; and,
(e) adhere to any rulings or decisions made pursuant to this Bylaw.
(3) Members wishing to speak shall be recognized by the presiding member in the order in
which the members indicate their request, preference being given to the mover and to the
seconder should either or both wish to speak. If more than one member speaks the
presiding member must call on the member who, in the presiding member's opinion, first
spoke.
(4) Members not present during the introduction of the matter under debate shall not be
recognized by the presiding member until after the debate on the matter is concluded and
the matter is dealt with by Council, and shall not be considered present at the meeting for
the purposes of quorum during the portion of the meeting where they have been excluded
under this section. Members not present during the introduction of the matter under
debate shall not discuss that matter when recognized by the presiding member.
(5) Members are addressed, as appropriate, in the following manner: the Mayoras "Mayor
(here use the surname)"; a presiding member who is not the Mayoras Chair; and a
Councillor as "Councillor (here use the surname)".
(6) A member wishing to speak for the purpose of speaking directly and concisely on the
matter under debate, may do so after being recognized by the presiding member.
Speaking times are limited to, unless extended by the president member where deemed
appropriate or by Council Motion:
1st
Round
2nd
Round
Amendment
CoW
Up
to
5 minutes
Up
to 5 Minutes
Additional
5 minutes
Council Workshop
Up
to
10 minutes
Up
to 10 Minutes
Additional
5 minutes
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 19 of 30
Regular Council Up to 5 minutes Up to 5 minutes Up to 5 minutes
-- - - - -- - -- -- - -- -- -- -- -- ---- -- --
- - - - - - - - -- - - -
..��........�.�....r -�•i�y-ice - -
(7) No member tY't"tl�"t may interrupt a member who is speaking except to raise a point of
order.
(8) Members who are called to order by the presiding member_
(a) must immediately stop speaking;
(b) may explain their position on the point of order; and
(c) may appeal to Council for its decision on the point of order in accordance with section
132 of the Community Charter [authority of presiding member].
(d) If a member appeals the decision of the presiding member tap -peal the dec)0 son of +�,o
el-l-a+r}-the question of whether the presiding members' decision will stand must be
asked by the presiding member and voted on without debate and without the
presiding member voting. A tie vote in this situation passes in the affirmative.
(9) Members speaking at a Council Meeting
(a) must use respectful language;
(b) must not use offensive gestures or signs;
(c) must speak only in connection with the matter being debated;
(d) may speak about a vote of Council only for the purpose of making a motion that the
vote be rescinded or reconsidered; ate pursuant to section 38 of this Bylaw; and
(e) must adhere to the rules of procedure established under this Bylaw and to the
decisions of the presiding member and Council in connection with the rules and
points of order.
(10) A member may require the question being debated at a Council Meeting to be
read at any time during the debate if that does not interrupt another member who is
speaking.
32. Expulsion from Council Meetings
(1) A person who contravenes the general rules of conduct, Respectful Debate or
Accountability as defined herein or tl�e Council Code of Conduct as amended or replaced
from time to time, may be ordered expelled from the meeting in accordance with section
133 of the Community Charter.
(2) If a member is of the opinion that a person has contravened the general rules of conduct,
the member must state on the record how the general rules of conduct were contravened.
(3) If the presiding member is of the opinion that the named person did not contravene the
general rules of conduct, the presiding member must state on the record why they believe
the rules of conduct were not contravened.
(4) If a member alleges a contravention of the general rules of conduct and the presiding
member is of the opinion that the named person contravened the general rules of
conduct, the presiding member shall:
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 20 of 30
(a) permit the person to apologize immediately to Council for the
conduct that contravened the Bylaw; or
(b) order the person to leave the Council Meeting immediately.
(5) If a person who has contravened the general rules of conduct is permitted to apologize
and does so apologize, the person presiding Member shall:
(a) permit the person to remain in the meeting; or
(b) order the person to leave the meeting immediately if the presiding member is of the
opinion that the apology was inadequate.
(6) If a person does not voluntarily comply with an order to leave the meeting, that person
may be removed from the meeting by a peace officer, pursuant to s.133 (2) of the
Community Charter.
33. Motions Generally
(1) Council may debate and vote on a motion only if it is first made by one Council member
and then seconded by another.
(2) A member wishing to make a motion may do so after being recognized by the presiding
member and shall immediately state the motion in the form "I move that".
(3) A t�-eti-eaMotion that deals with a matter that is not on the age-n-d�A enda of the Council
Meeting at which the motion is introduced may be introduced with Council's approval
through the notice of motion process perset out in section 3,534 below.
(4) A Council member may make only the following motions, when the Council is considering
a questien uestion:
(a) to refer (to committee or back to staff) - means to send the matter to committee or
staff to address details and additional information required in order for the matter to
be brought back to a meeting;
�e) to lay on the to h lrea,
fib) to amend - means changing the words of a motion to add or omit words from the
original motion to clarify the wording of the motion;
�c) to lay on the table - means put the main motion temporarily aside to be dealt with
within the current meeting or on next meeting Agenda as unfinished business;
(d) to postpone indefinitely - means the matter is disposed of by a majority vote;
(e) to postpone to a certain time (date};) - means to the matter is rescheduled for a vote
at a specified later time (date);.
(f) to move the previous question - means to call the question by ending the debate and
bringini, an immediate vote on the original motion;
g) to adjourn.
- means to immediately adjourn to the next rejularly scneauiea meetin
a simple majority vote;
(5) A motion may be withdrawn by the mover if done so before the presiding member states
the question. A motion may be withdrawn by the mover and seconder ef-a-n�et�en-only
with consent of all members present.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 21 of 30
(6) A motion made under subsections (4)(c) to (g) is not amendable or debatable.
(7) Council must vote separately on each distinct part of a question that is under
consideration at a Council Meeting if requested by a Council member.
34. Notice of Motion Process
matter that is not listed as being fn� on the Agenda to Council ac)tien on the Coun
Meeting agend^for consideration, they must be-prev-id2-d-provide a Notice of Motion to the
Corporate Officer prior to the meeting. The Corporate Officer will circulate the Notice of
Motion to the rest of Council, if time permits, prior to the meeting.
(2) A copy of the motion will appear in the minutes of meeting referred to in Section
2-524(1)(o) above as a Notice of Motion.
(3) Upon the ��rMember being acknowledged by the Chair the ��rMember wil
read aloud the met 0 en.Motion.
(4) The Corporate Officer shall place the �-e�ie-nMotion and any supporting materials;-w�+Ef�
provided by the memberMember presenting the motion should previ ,Motion on the
ageR -aNcgenda of the next Council Meeting for consideration.
35. Motion to Se+�-matRefer
Until it is decided, a +�e#�e�Motion made at a Council Meeting to refer an item to ^^��mi++^^a
Committee or to staff precludes an amendment of the main question.
36. Motion for the Main Question
(1) In this section, "main question", in relation to a matter, means the r�Motion that first
brings the matter before the Council.
(2) At a Council Meeting, the following rules apply to a noe#ie+nMotion for the main question, or
for the main question as amended:
(a) if a member of Council moves to put the main question, or the main question as
amended, to a vote, that motion must be dealt with before any other amendments are
made to the motion on the main question; and
(b) if the motion for the main question, or for the main question as amended, is decided
in the negative, the Council may again debate the question, or proceed to other
business.
37. Amendments Generally
(1) A Council member may, without notice, move to amend a motion that is being considered
at a Council Meeting.
(2) An amendment may propose removing, substituting for, or adding to the words of an
original motion.
(3) A proposed amendment must be reproduced in writing by the mover if requested by the
presiding member.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 22 of 30
(4) A proposed amendment must be decided or withdrawn before the motion being
considered is put to a vote unless there is a call for the main question.
(5) An amendment may be amended once only.
(6) An amendment that has been defeated by a (negative) vote of Council cannot be
proposed again.
(7) A Council member may propose an amendment to an adopted amendment.
(8) The presiding member must put the main question and its amendments in the following
order for the vote of Council:
(a) a motion to amend a motion amending the main question;
(b) a motion to amend the main question, or an amended motion amending the main
question if the vote under subparagraph (a) is positive;
(c) the main question.
38. Reconsideration by Council Member
(1) Subject to subsection (5), a Council member who voted with the majority either for or
against a motion may, at the next Council Meeting:
(a) move to reconsider a matter on which a vote, other than to postpone indefinitely, has
been taken;
(b) move to reconsider an adopted bylaw after an interval of at least 24 hours following
its adoption; and
(c) Council must not discuss the main matter referred to in subsection (1) unless a
motion to reconsider that matter is adopted in the affirmative.
(2) When considering a motion to reconsider, Council has the same authority it had in its
original consideration %J the matter, subject to the same conditions that applied to the
original consideration.
(3) A vete motion to reconsider can be debated but must not be reconsidered.
(4) Council may only reconsider a matter that has not:
(a) had the approval or assent of the electors and been adopted;
(b) been�reviously reconsidered under subsection (1) or section 131 of the Community
Charter [mayor may require Council reconsideration of a matter]; or
(c) been acted on irreversibly by an officer, employee, or agent of the City.
(5) If a motion to reconsider is defeated, the subject matter of the resolution or proceeding
may not be open for consideration by the Council within six months except by way of a
new and substantially different motion.
(6) Subject to applicable enactments, the Council may by resolution, rescind the most recent
reading of a proposed bylaw, other than first reading, and then give the proposed bylaw
that reading again with or without amendment.
(7) The conditions that applied to the adoption of the original bylaw, resolution, or proceeding
apply to its �e}ec�ia-r�rescinding or amending under this section.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 23 of 30
(8) A bylaw, resolution, or proceeding that is reaffirmed under subsection (1) or section 131
of the Community Charter [Mayor may require Council reconsideration of a matter] is as
valid and has the same effect as it had before reconsideration.
39. Privilege
(1) In this section, a matter of privilege refers to any of the following motions:
(a) fix the time to adjourn;
(b) adjourn;
(c) recess;
(d) raise a question of privilege of the Council; and,
(e) raise a question of privilege of a member of Council.
(2) A matter of privilege must be immediately considered by a vote of the maiority of Council
Members present when it arises at a Council Meeting.
(3) For the purposes of subsection (2), a matter of privilege listed in subsection (1) has
precedence over those matters listed after it.
40. Reports from Committees
(1) Council may take any of the following actions in connection with a resolution it receives
from any committee or other body appointed by Council:
(a) agree or disagree with the resolution, support or deny support;
(b) amend the resolution;
(c) refer the resolution back to committee, etc.;
(d) postpone its consideration of the resolution.
41. Adjournment
(1) A Council may continue a Council Meeting
(a) after 10:30 pm only by an affirmative vote of the members present; and
(b) after 11:00 pm only by a unanimous vote of the members present.
(2) A motion to adjourn either a Council Meeting or the debate at a Council Meeting is always
in order if that motion has not been preceded at that meeting by the same motion.
(3) Subsection (2) does not apply to either of the following motions:
(a) a motion to adjourn to a specific day; or
(b) a motion that adds an opinion or qualification to a preceding motion to adjourn.
PART 5 -BYLAWS
42. Copies of Proposed Bylaws to Council Members
A proposed bylaw may be introduced at a Council Meeting only if a copy of it has been
delivered to each Council member at least 24 hours before the Council Meeting, or all
Council members present unanimously agree to waive this requirement.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 24 of 30
43. Form of Bylaws
(1) A bylaw introduced at a Council Meeting must:
(a) be printed;
(b) have a distinguishing name;
(c) have a distinguishing number;
(d) contain an introductory statement of purpose; and
(e) be divided into sections if applicable.
44. Bylaws to be Considered Separately or Jointly
(1) Council must consider a proposed bylaw at a Council Meeting either:
(a) separately when directed by the presiding member or requested by another Council
member; or
(b) jointly with other proposed bylaws in the sequence determined by the presiding
member.
45. Reading and Adopting Bylaws
(1) The presiding member of a Council Meeting may:
(a) have the Corporate Officer read a synopsis of each proposed bylaw or group of
proposed bylaws; and then
(b) request a motion that the proposed bylaw or group of bylaws be read.
(2) The only motion required for the reading of a bylaw shall be:
"That (short title of bylaw) be given first reading (or first and second readings, or first,
second and third readings)."
(3) The only motion required for the adoption of a bylaw shall be:
"That (short title of bylaw) be adopted."
(4) A proposed bylaw may be debated and amended at any time during the first three
readings unless prohibited by the Community Charter and, if amended, a motion at third
reading shall be "to give the bylaw third reading as amended".
(5) Subject to section 477 of the Local Government Act [OCP adoption procedures], each
reading of a proposed bylaw must receive the affirmative vote of a majority of the Council
members present.
(6) In accordance with section 135 of the Community Charter requirements for passing
bylaws], Council may give two or three readings to a proposed bylaw at the same Council
Meeting.
(7) Despite section 135(3) of the Community Charter [requirements for passing bylaws], and
in accordance with section 477 and 480 of the Local Government Act public hearings],
Council may adopt a proposed official community plan bylaw or zoning bylaw at the same
meeting at which the plan or bylaw pass received third reading.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 25 of 30
(8) The Corporate Officer is hereby authorized to consolidate one or more of the bylaws of the
m�Upaa-1fyC pursuant to Section 139 consolidation of bylaws] of the Community
Charter and to make minor corrections to bylaws at third reading and adoption of bylaws,
such as but not limited to spelling mistakes and sequential numbering errors.
46. Bylaws Must be Signed
(1) After a bylaw is adopted, and signed by the Corporate Officer and the presiding member of
the Council Meeting at which it was adopted, the Corporate Officer must have it placed in
the City's records for safekeeping and endorse upon it:
(a) the City's corporate seal, the dates of its readings and adoption; and
(b) the date of Ministerial approval or approval of the electorate if applicable.
PART 6 -RESOLUTIONS
47. Form of Resolution
A resolution shall be dealt with on a motion put by a member and seconded by another
member.
48. Introducing Resolutions
(1) The presiding member of a meeting may:
(a) have the comer-a+^��rCorporate Officer read the resolution; and
(b) request a motion that the resolution be introduced.
PART 7 - COMMITTEE OF THE WHOLE (CoW)
49. Meeting Procedures
(1) The Committee of the Whole meetings will be held in the Council Chambers on the first
and third Tuesday of each month, except August, unless otherwise resolved by Council.
(2) Annually Council must make available to the public a schedule of the dates, times, and
places of regular Committee of the Whole meetings in the same manner as is required for
regular Council Meetings. The Committee of the Whole meeting schedule may be
combined and made available with the annual notice of regular Council Meetings.
(3) A special meeting of the Committee of the Whole may be called in the same manner as
fer a special Council Meeting as provided for in the Community Charter and notice fe-r of
this special commuttee.Committee of the Whole meeting must be given in the same
manner as for a special Council Meeting.
(4) At any time during a regular or special Council Meeting for which proper notice has been
given Council may resolve to go into Committee of the Whole without further notice. Upon
the Committee of the Whole rising and reporting, the regular or special Council Meeting
r^c�swill resume with the first order of business thereafter being Council considering
the report of the Committee of the Whole.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 26 of 30
50. Minutes of CoW Meeting -to be Maintained and Available to Public
(1) Minutes of the proceedings of S�CoW must be_
(a) legibly recorded;
(b) certified by the Corporate Officer; and
(c) open for public inspection in accordance with section 97(1)(c) of the Community
Charter [other records to which public access must be provided].
51. Presiding Members at CoW Meetings and Quorum
(1) The Mayor or Acting Mayor shall preside +t� at CoW meetin s.
(2) The quorum of CoW is the majority of Council members.
PART 8 -COMMITTEES and COMMISSIONS
52. Committees and Commissions of Council
(1) Council shall appoint all representatives on c^-�„+tt^^c ^^�' ^" beams
eemmissionsCommittees, Commissions, or other bodies to which the City is entitled to
appoint representatives except standing com mOtte esStanding Committees.
(2) Council may establish and appoint a c^'^^+ ^^mn-,i++^^Select Committee to consider or
inquire into any matter and to report its findings and opinion and recommendations to
Council. At least one member of a set^^+ ^^nimi++^°Select Committee must be a Council
member and persons who are not eouneaCouncil members may be appointed. Council
may dissolve a s^i^^+ een9mi++^^Select Committee at anytime.
(3) The Mayor tttt�Stmay establish i�te�-sStanding Committees for matters the
Mayor considers would be bettermore appropriately dealt with by committee and must
appoint persons to those committees. At least half of the members of a stand+ng
C^h,mi++^^Standing Committee must be Council members and persons who are not
Council members may be appointed.
(4) The Mayor may dissolve a �+^nAir� ^^mmOff ^^Standing, Committee at any time.
(5) The authority to appoint persons to ^^r�iri++^^Committees and Commissions includes the
authority to rescind the appointment at any time.
53. Duties and Authority of Standing Committees
(1) Standing ^^mmi++^^-Committees must consider, inquire into, report, and make
recommendations to Council about matters that are referred by the Mayor or Council or
on matters set out on the committee's terms of reference.
(2) Standing �; �n� „n +�sCommittees. should report their findings and opinions to Council as
Y l_1ry as set out ire their terms of reference or at the next Council Meeting if a time is
not specified.
(3) Standing c-e+tte�sCommittees are advisory in nature unless enabled by bylaw.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 27 of 30
54. Duties and Authority of Select Committees
(1) Select eommitte Committees must consider, inquire into, report, and make
recommendations to Council about matters that are referred by Council or on matters set
out on the committee's terms of reference.
(2) Select nnmmit+noc Committees should report their findings and opinions to Council as
requiredset out in their terms of reference or at the next Council Meeting if a time is not
specified.
(3) Select committees are advisory in nature unless enabled by bylaw.
55. Schedule of Committee Meetings
(1) At its first meeting after its establishment or the first meeting of the year, a committee
must establish an annual schedule of meetings to be held at City Hall unless otherwise
stated in the terms of reference for the committee, and must provide a cop of f the
schedule to the Corporate Officer.
(2) Standing and select committees should meet at minimum on a quarterly basis.
(3) The �-a+rChair of a committee may call a meeting of the committee in addition to the
scheduled meetings or may cancel a meeting.
56. Notice of Committee Meetings
(1) Subject to subsection (2), after the committee has established the annual schedule of
committee meetings, including the times, dates and places of the committee meetings,
notice of the schedule must be given by: the Corporate Officer by:
(a) posting the meeting dates, time and places on the City's website; and
(b) providing a copy of the schedule to each member of the committee.
(2) Where revisions are necessary to the annual schedule of committee meetings, the
Corporate Officer must, as soon as possible, update the City's website with any revisions
to the date, time and place or cancellation of a committee meeting.
57. Attendance at Committee Meetings
(1) Except where the provisions of section 90 of the Community Charter meetings that may
or must be closed to the public] apply, all committee meetings are open to the public.
(2) Before closing a committee meeting or part of a committee meeting to the public, the
committee must pass a resolution in a public meeting in accordance with section 92 of
the Community Charter, which includes the reason for the closed meeting as described in
section 90 of the Community Charter.
(3) Individuals that are not members of the committee are not permitted to participate in
discussion during committee meetings unless called upon by the Chair. If a member
alternate is in attendance in addition to the primary member the member alternate is not
permitted to participate in discussion unless called upon by the Chair.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 28 of 30
(4) Only voting members as identified in the committee terms of reference may vote on
committee matters. If a member alternate is in attendance in addition to the primary
member the member alternate is not permitted to vote.
(5) Members shall provide the Committee Clerk with a confirmation %J their planned method
of attendance at a ^^mmi++nnCommittee meeting (if the meeting is held through
Electronic Means, in -person, or through a hybrid of both) no later than the end of day the
day before the ^^mngi++nn meeting.
58. Quorum
The quorum fora ^^mmi++nnCommittee is a majority of all of its members unless otherwise
noted in the terms of reference for that committee.
59. Conduct and Debate
The rules and procedures of Council defined in this �yaawBylaw must be observed during
Committee meetings, including the requirements to engage in Respectful Debate,
demonstrate Accountability, and to abstain from Harassing conduct toward another Member,
a Committee appointee, volunteer or staff.
60. Minutes of Committee Meetings to be Maintained and Available to Public
(1) Minutes of the proceedings of a ^^mmi++nnCommittee must be_
(a) legibly recorded;
(b) certified as correct and signed by the Chair once approved by the
nnmmi++nnCommittee; and
(c) available for public inspection at City Hall and on the website, other than a meeting or
part of a meeting that is closed to the public.
(2) Sections (60�(1�(a), (b) and (c) shall only apply to meetings of the following, unless this
bylaw provides for other procedures for taking of minutes by one or more bodies referred
to in this subsection, the body is exempted by regulation, or to the extent they are
modified by regulations:
(a) a Standin or c^l^^+ nnmmi++nns'el,ect Committee established by Council;
(b) a Commission established under section 143 of the
Community Charters
(c) a body that under the Community Charter or any other Act may exercise the powers of
Council;
(d) a parcel tax review panel established under section 204 of the Community Charters
and,
(e) a body prescribed by regulation.
PART 9 -GENERAL
61. Severance
(1) If any section, subsection or clause of this byl-�wBylaw is for any reason held to be invalid
by the decision of a court of competent jurisdiction, such decision will not affect the
validity of the remaining portions of this by4awBylaw.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 29 of 30
(2) This byfawB_ylaw may not be amended or repealed and substituted unless Council first
gives Alternate Public Notice or notice in accordance with section 94 of the Community
Charter [public notice].
62. Modifications
resolutionin the event that Council deteerniTiT%1, in. s;
adoption to determine if amendments are required.
through a that angendments-- amendments - bylaw shall--
-- -- - - - within - months - - -resolution, - - -e - -
- - - --- - - -- ---- - -amendRgeRts within five (5) months of that resolution.
(2) In the event that Council determines through a Resolution that amendments are required
arendments to this Bylaw shall be presented to Council within three (3) months of that
Resolution, with final adoption of amendments within fiveh5) months of that Resolution.
READ a first time the
READ a second time the
20�12022.
day of , �-8�2022.
READ a third time the day of , �0-�12022.
NOTICE of intention to proceed with adoption published in the Maple Ridge -Pitt Meadows
News, on , 2022 and , 2022, pursuant to Section 124(3) of the
Community Charter.
ADOPTED, the day of , �8�-12022.
PRESIDING MEMBER CORPORATE OFFICER
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 30 of 30
IRB,itish
APLE RIDGE
Columbia
1 •7 IT•
TO: His Worship Mayor Michael Morden
and Members of Council
FROM: Chief Administrative Officer
SUBJECT: Council Procedure Bylaw No. 7799-2021
EXECUTIVE SUMMARY:
CITY OF MAPLE RIDGE
MEETING DATE:
FILE NO:
MEETING:
March 15, 2022
01-0530-01
Cow
On March 30, 2021, Council adopted Maple Ridge Council Procedure Bylaw No. 7700-2021 (the
"Existing Bylaw"). Since the adoption, electronic meetings have become a permanent option for holding
Council meetings and Public Hearings under provincial amendments in Bill 10 - 2021, Municipal Affairs
Statutes Amendment Act.
Attached to this report is a copy of the proposed Maple Ridge Council Procedure Bylaw No. 7799-2021
(the "Proposed Bylaw"), highlighting a comparison to the Existing Bylaw, the October 19, 2021 draft
presented to Council, and further revised language incorporating comments provided by Council on
October 19, 2021, with additional input from external counsel.
RECOMMENDATIONS:
That staff be directed to provide notice in accordance with the Community Charter.
That Maple Ridge Council Procedure Bylaw No. 7799-2021 be given first, second and third reading.
DISCUSSION:
a) Background Context
Maple Ridge Council Procedure Bylaw No. 7799-2021 contains additional options to hold meetings
through Electronic Means, which is defined as being conducted through the use of videoconferencing
technology enabling real-time bidirectional video feeds in a manner that allows meeting participants to
see and hear the other meeting participants.
Conduct of Electronic Meetings
Under the Proposed Bylaw, a Council or Council Committee meeting may be conducted through
Electronic Means, as an in -person Meeting, or a hybrid of both. The Chair shall determine if in -person
attendance is a requirement at a Council meeting, subjectto members being provided with five (5) days
advance notice of the requirement to attend in person.
Advance public notice of a meeting of Council will be advertised in the newspaper or through Alternate
Public Notice, and on regular posting places which will include the way in which the meeting is to be
conducted by Electronic Means or other communication facilities; and, the ways in which the public
may attend to hear, or watch and hear, the proceedings.
Doc#3030319 Page 1 of 3
1103
Alternate Public Notice
The Proposed Bylaw incorporates references to an Alternate Public Notice method that may be adopted
by the City by bylaw, and would allow for public notice to be provided through a method other than
publication in a local newspaper.
Clarification of Acceptable Methods of Participating in Council Meetings
As per Council feedback during the October 19, 2021 Council Workshop presentation, the Proposed
Bylaw incorporates a number of definitions, such as "Harassing", "Respectful Debate", and
"Accountability", which are referenced in various sections of the document in order to provide clarity in
expectations of participants in Council meetings.
Changes to Acting Mayor Rotation
In the Existing Bylaw, the acting Mayor rotation is set out annually in November from amongst all
Members. In the Proposed Bylaw, flexibility is incorporated into the process of selecting Members for
rotation, allowing for Members unable or unwilling, to not participate in an Acting Mayor rotation and
be excluded for up to one year. The term of the designate Councillors acting in the place of the Mayor
is not required to be equal amongst all Councillors.
Lateness and Absences From Hearing Matters
The Proposed Bylaw sets out a process for placing late coming Members to electronic meetings into a
virtual waiting room and preventing them from listening to, voting on or discussing items at the
meetings for which they were not present at their introduction.
11 (7) If a member of Council participates in a meeting of Council by Electronic Means or other
communication facilities:
(a) is not present at the start of the meeting the Chair shall keep the member in the virtual
waiting room until the current item has concluded as to not interrupt the proceedings;
31 (4) Members not present during the introduction of the matter under debate shall not be
recognized by the presiding member until after the debate on the matter is concluded and
the matter is dealt with by Council. Members not present during the introduction of the
matter under debate shall not discuss that matter when recognized by the presiding
member.
Distribution of Materials For Closed Meetings
The Proposed Bylaw specifies that the Chair of a closed meeting may determine at their discretion the
method of providing the materials presented at the closed meeting.
Retention of Closed Meeting Recordings
The Proposed Bylaw sets out the process for retaining the recordings from closed meetings until the
minutes from those meetings can be verified:
16 (4) The electronic recordings of closed meetings shall be retained until the later of:
a. The minutes of closed meetings have been verified as to their accuracy by comparing
them to the recording of the closed meeting and adopted; and
b. Six (6) months after the date the meeting took place.
Doc#3030319 Page 2 of 3
Inclusion of Agenda Items on an Urgent Basis
The Proposed Bylaw contemplates that items added to an agenda as Matters Deemed Expedient are
to be matters of an urgent nature and that where notice of a special meeting is waived by a unanimous
vote by all council members present under section 127(4) of the Community Charter, items on the
special meeting agenda are of an urgent nature.
Temporary Use Permits
The Proposed Bylaw specifies that statements in response to Temporary Use Permits are to be
addressed through a scheduled Public Hearing.
Amount of Speaking Time
The speaking time for Regular Council and Committee of the Whole has been made consistent by
setting the 1st and 2nd round speaking time to 5 minutes from 10 minutes.
b) Policy Implications
The Proposed Bylaw incorporates provincial guidance for electronic meetings of Council and addresses
several issues arising in the conduct of meetings. Additionally, the Proposed Bylaw incorporates recent
changes to the Community Charter to allow for an alternate means of public notice for matters where
public notice is required but may not be practicable in the traditional means of publishing in a local
newspaper.
CONCLUSION:
The Proposed Bylaw incorporates new permanent options to hold Council meetings and Public Hearings
electronically and provides guidance on procedural matters dealing with late attendance by Members.
The Proposed Bylaw addresses a number of issues that clean up drafting language while incorporating
clarity for meeting participa ion and tructure, thereby ensuring smooth and efficient meetings.
t,
Prepared by:
Patrick Hlavac-Winsor
General Counsel and Executive Director,
Legal and Legislative Services
Concurrence: Scott Hartman
Chief Administrative Officer
Attachments:
• Appendix A -New Proposed Council Procedure Bylaw No. 7799-2021
• Appendix B - Comparison of changes between proposed Bylaw and October 19, 2021 version
• Appendix C - Comparison of changes between proposed Bylaw and current Bylaw No. 7700-2021
Doc#3029898 Page 3 of 3
Appendix A
City of Maple Ridge
Council Procedure Bylaw No. 7799-2021
Table of Contents
Page
PART 1 - INTRODUCTION..............................................................................................3
1.
Title...................................................................................................................
3
2.
Repeal..............................................................................................................3
3.
Definitions.........................................................................................................3
4.
Incorporation of Definitions...............................................................................6
5.
Application of Rules of Procedure.....................................................................6
6.
Public Notice Posting Place..............................................................................6
PART 2 - COUNCIL MEETINGS.......................................................................................6
7.
Inaugural Meeting.............................................................................................6
8.
Time and Location of Meetings.........................................................................7
9.
Notice of Council Meetings...............................................................................7
10.
Calling and Notice of Special Council Meetings................................................8
11.
Electronic Meeting Participation by Council Members......................................8
12.
Public Hearings...............................................................................................10
PART 3 - DESIGNATION OF MEMBER TO ACT IN PLACE OF MAYOR .................... .............
11
13.
Acting Mayor...................................................................................................11
PART 4 - COUNCIL PROCEEDINGS...............................................................................11
14.
Application of Rules to Other Bodies..............................................................11
15.
Attendance of Public at Meetings...................................................................11
16.
Attendance at Closed Meetings......................................................................12
17.
Resolution Required Before Closed Meeting..................................................12
18.
Closed Meetings and Bylaws..........................................................................12
19.
Confidentiality.................................................................................................12
20.
Meeting Minutes.............................................................................................12
21.
Calling Meeting to Order.................................................................................13
22.
Adjourning Meeting Where No Quorum..........................................................13
23.
Agenda...........................................................................................................13
24.
Order of Proceedings and Business...............................................................13
25.
Consent Agenda Items...................................................................................14
26.
Other Matters Deemed Expedient..................................................................14
27.
Public Question Period...................................................................................15
28.
Voting at Meetings..........................................................................................15
29.
Delegations.....................................................................................................16
30.
Points of Order................................................................................................17
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 1 of 29
31.
Conduct and Debate.......................................................................................18
32.
Expulsion from Council Meetings....................................................................19
33.
Motions Generally...........................................................................................20
34.
Notice of Motion Process................................................................................20
35.
Motion to Commit............................................................................................21
36.
Motion for the Main Question..........................................................................21
37.
Amendments Generally..................................................................................21
38.
Reconsideration by Council Member..............................................................22
39.
Privilege ................................................ .................22
.........................................
40.
Reports from Committees...............................................................................23
41.
Adjournment......................................................................... ..........................23
PART5 - BYLAWS....................................................................................................... 23
42.
Copies of Proposed Bylaws to Council Members...........................................23
43.
Form of Bylaws...............................................................................................23
44.
Bylaws to be Considered Separately or Jointly...............................................23
45.
Reading and Adopting Bylaws........................................................................24
46.
Bylaws Must be Signed..................................................................................24
PART 6 - RESOLUTIONS...............................................................................................25
47.
Form of Resolution ............................ ..............25
...............................................
48.
Introducing Resolutions..................................................................................25
PART 7 - COMMITTEE OF THE WHOLE(CoW).................................................................25
49.
Meeting Procedures........................................................................................25
50.
Minutes of CoW Meeting to be Maintained and Available to Public................25
51.
Presiding Members at CoW Meetings and Quorum........................................25
PART 8 - COMMITTEES...............................................................................................26
52.
Committees of Council....................................................................................26
53.
Duties and Authority of Standing Committees................................................26
54.
Duties and Authority of Select Committees.....................................................26
55.
Schedule of Committee Meetings...................................................................26
56.
Notice of Committee Meetings........................................................................27
57.
Attendance at Committee Meetings................................................................27
58.
Quorum...........................................................................................................27
59.
Conduct and Debate.......................................................................................27
60.
Minutes of Committee Meetings to be Maintained and Available to Public .....
28
PART9 - GENERAL.....................................................................................................28
61. Severance.......................................................................................................28
62. Modifications...................................................................................................28
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 2 of 29
City of Maple Ridge
Bylaw No. 7799-2021
A Bylaw to regulate the proceedings of Council, Council Meetings
and other Council reporting bodies
WHEREAS pursuant to the Community Charter, Council must by bylaw, establish general
procedures to be followed by Council and committees in conducting their business;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows:
PART 1 -INTRODUCTION
1. Title
(1) This Bylaw may be cited as the "Maple Ridge Council Procedure Bylaw No. 7799-2021"
2. Repeal
(1) Maple Ridge Council Procedure Bylaw No. 7700-2021 be repealed it its entirety upon the
adoption of this bylaw.
3. Definitions
(1) In this Bylaw,
"Accountability" means an obligation and willingness to accept responsibility or to account
for ones actions. Conduct under this principle is demonstrated when Council Members,
individually and collectively, accept responsibility for their actions and decisions;
"Acting Mayor" the Council member responsible for acting in the place of the Mayor when
the Mayor is absent or otherwise unable to act or when the office of the Mayor is vacant;
"Agenda" is the list of items and order of business for any meeting of Council or its
Committees;
"Alternate Public Notice" means the method adopted by bylaw setting out alternative
means of publishing a notice under section 94.2 of the Community Charter instead of
publishing the notice in a newspaper in accordance with section 94.1(1)(a) and (b) of the
Community Charter•,
"Chair" means the Mayor, Acting Mayor or presiding officer appointed under the
Community Charter or this Bylaw, who is chairing a meeting;
"City" means the Corporation of the City of Maple Ridge;
"City Hall" means Maple Ridge City Hall located at 11995 Haney Place, Maple Ridge,
British Columbia;
"City Website" means the information resource found at an Internet address provided by
the City, the current home landing page located at www.mapleridge.ca;
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 3 of 29
"Commission" means a municipal commission established under s.143 of the Community
Charter;
"Committee" means a Select or Standing committee of Council, an Authority, an Advisory
committee, a Board and any other committee established by Council or authorized by
statute and excludes the Committee of the Whole;
"Committee of the Whole" [CoW] is a committee of all members of Council established to
consider but not to decide on matters of the City's business with its primary purpose
being the initial review of information to ensure Council can debate and vote on issues at
a future Council Meeting;
"Community Charter" means Chapter 26 [SBC 2003];
"Corporate Officer" means the municipal employee appointed as Corporate Officer to
carry out duties as defined in section 148 of the Community Charter or a designate;
"Council" means the Council of the City of Maple Ridge;
"Council Meeting" means any gathering to which members of Council have been invited,
whereby quorum is obtained, at which discussion could be seen to be making decisions or
moving towards making decisions, and is a material part of council's decision -making
process;
"Councillor" means a member of Council other than the Mayor;
"Council Workshop" means a Council Meeting which primary purpose is the receipt of
information, review and discussion of policies and other matters of interest to Council,
and to make decisions related as required;
"Electronic Means" means through the use of videoconferencing technology enabling real
time bidirectional video feeds showing the participants and in a manner that allows
meeting participants to see and hear the other meeting participants;
"Harassing" means conduct which is discriminatory, sexual, or personal harassment,
which may include but is not limited to:
(a) any unwelcome or objectionable conduct or comment that would be
considered discriminatory under the BC Human Rights Code if the conduct
or comment was in respect prohibited grounds, and includingthe following:
(i)
race,
(ii)
conviction for an offence,
(iii)
colour,
(iv)
ancestry,
(v)
physical disability,
(vi)
place of origin,
(vii)
mental disability,
(viii)
political belief,
(ix)
sex,
(x)
religion,
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 4 of 29
(xi)
gender identity or expression
(xii)
age,
(xiii)
marital status,
(xiv)
sexual orientation,
(xv)
family status;
(b) Sexual Harassment;
(c) any other unwelcome or objectionable conduct or comment by a Member or
Committee appointee toward another Member, a Committee appointee,
volunteer or staff that causes that individual to be humiliated or intimidated,
including verbal aggression or insults, making derogatory comments,
including questioning the professional competence of an Committee
appointee, volunteer or staff, calling someone derogatory names, hazing or
initiation practices, vandalizing personal belongings or spreading malicious
and untrue rumours;
"Inaugural Meeting" means the meeting at which members elected at the most recent
general local election are sworn in;
"Local Government Act" means Chapter 1 [RSBC 2015];
"Mayor" means the duly elected Mayor of the City of Maple Ridge;
"Member" means the Mayor or a Councillor in relation to Council, or an appointed
individual of a committee or commission, in relation to a committee or commission;
"Motion" means a formal proposal made by a Member at a meeting of Council or
committee that directs an approval or a specified course of action (see also Resolution);
"Point of information" means the procedure pursuant to which a member may raise their
hand and ask the Chair to require further information on the subject being debated;
"Point of order" means a procedure by which a member interrupts another speaker to ask
the Chair to rule on a procedural matter immediately;
"Public Notice Posting Place" for the purpose of giving notices under section 94 of the
Community Charter, means:
(1) the window in the west entrance to the lobby of the City Hall; and,
(2) the City Website.
"Question" means the subject matter of a motion except where referring to public
question period;
"Quorum" means:
(1) In the case of Council Meetings, a majority of the number of members of which
the Council consists under the Community Charter; and,
(2) In the case of a committee or other body, a majority of the voting members
appointed.
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"Resolution" means a formal determination made by Council or Committee that approves
or orders a specified course of action (see also Motion);
"Respectful Debate" means a polite discussion in which different positions on a topic are
outlined and deliberated. Although the act of discussing opposing viewpoints or ideas
regarding a particular matter can be uncomfortable, such discussions are permitted
provided that they are conducted in a dignified and respectful manner. Personal attacks
do not constitute Respectful Debate;
"Tabled" means to lay on the table whereby an item will be dealt with within the current
meeting or on next meeting agenda as unfinished business;
"Urgent Business" means business that requires the urgent attention of Council in
connection with public health or safety, a financial or legal matter of significance to the
City, or a request for a leave of absence.
4. Incorporation of Definitions
(1) Unless otherwise defined in this Bylaw, the definitions used in the Community Charter and
the Local Government Act and the Interpretation Act apply to this Bylaw.
5. Application of Rules of Procedure
(1) The provisions of this Bylaw govern the proceedings of Council Workshop, Regular
Council, Committee of the Whole, Closed Council, all standing and select committees of
Council, and Commissions.
(2) In cases not provided for under this Bylaw, then the most current version of Robert's
Rules of Order applies to the proceedings of Council, Committee of the Whole, and
Council committees to the extent that those Rules are:
(a) applicable in the circumstances; and
(b) not inconsistent with provisions of this Bylaw or the Community Charter.
(3) The rules of procedure contained in this bylaw, except those that are governed by
statutory provisions, may be temporarily suspended by two-thirds vote of all members
present.
6. Public Notice Posting Place
(1) The Public Notice Posting Place is to be used for the purpose of giving notices under
Section 94 of the Community Charter.
PART 2 - COUNCIL MEETINGS
7. Inaugural Meeting
(1) Following a general local election, the first meeting of Council must be held within the first
ten (10) days of November in accordance with section 124(2)(g) of the Community
Charter in the year of the general local election.
(2) If a quorum of Council Members elected at the general local election has not taken office
by the date of the meeting referred to in subsection (1), the first Council Meeting must be
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 6 of 29
called by the Corporate Officer and held as soon as reasonably possible after a quorum
has taken office.
8. Time and Location of Meetings
(1) All Council Meetings must take place within City Hall except when Council resolves to hold
meetings elsewhere or through Electronic Means. Except in the case of a meeting outside
of City boundaries, Council may pass the resolution to hold a meeting outside of City Hall
at the commencement of that meeting.
(2) Council must establish prior to December 31, by resolution, a schedule of Regular
Meetings. The Regular Council Meetings will typically:
(a) be held on the second and fourth Tuesday of each month unless otherwise scheduled
by Council resolution; and,
(b) begin at 7:00 pm.
(3) Other Meetings of Council:
(a) Committee of the Whole will be held on the first and third Tuesday of each month; and
(b) Council Workshop will be held on the second and fourth Tuesday of each month.
(4) Rescheduling/Changing Meetings of Council:
Council may by resolution:
(a) reschedule or cancel meetings;
(b) change the time or location for holding meetings;
(c) recess for a short period with a statement of approximate time a meeting will be
reconvened; and,
(d) call an additional meeting(s) at the time and place stipulated in the Council resolution.
The Corporate Officer may, in accordance with the Mayor and the Chief Administrative Officer or
by a resolution of Council, cancel, postpone, or reschedule any meeting of Council, and establish
a different day, time or place for that meeting.
9. Notice of Council Meetings
(1) In accordance with section 127 of the Community Charter [notice of council meetings],
Council must prepare, annually on or before December 31 a schedule of the dates, times
and places of regular Council Meetings and must make the schedule available to the
public at least once a year in accordance with section 94 of the Community Charter, and
by posting it at the Public Notice Posting Places.
(2) Where revisions are necessary to the annual schedule of regular Council Meetings, the
Corporate Officer must, as soon as possible, post a notice at the Public Notice Posting
Places which indicates any revisions to the date, time and place or cancellation of a
regular Council Meeting.
(3) The Corporate Officer must give public notice or Alternate Public Notice of a cancelled or
rescheduled meeting in respect of which Council has resolved to exclude the public.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 7 of 29
(4) In the event a meeting open to the public or Public Hearing is held through Electronic
Means, the Corporate Officer must give public notice or Alternate Public Notice of the link
to allow participation in the meeting.
10. Calling and Notice of Special Council Meetings
(1) The Mayor may call a special Council Meeting at any time by sending a written notice of
the date, time, place and nature of the meeting to all Council members and to the
Corporate Officer.
(2) Two or more Council Members may, in writing, request that the Mayor call a Special
Council Meeting.
(3) Two or more Council Members may request that the Mayor call a Special Council Meeting
by sending a Special Council Meeting Notice to all Council Members and to the Corporate
Officer if:
(a) within 24 hours after receiving a request pursuant to Section 10(2), the Mayor has
not made arrangements for a Special Council Meeting to be held within the next 7
days; or
(b) the Mayor and the Acting Mayor are absent or otherwise unable to call a Special
Council Meeting.
(4) Except where notice of a special meeting is waived by unanimous vote of all council
members present under section 127(4) of the Community Charter and items on the
special meeting agenda are Urgent Business, a notice of the date, hour, and place of a
special Council Meeting must be given at least 24 hours before the time of meeting, by:
(a) posting a copy of the notice at the regular Council Meeting place;
(b) posting a copy of the notice at the Public Notice Posting Place; and
(c) leaving one copy of the notice for each Council member in the Council member's
mailbox at City Hall and providing an electronic copy for each member through the
City's eAgenda.
(5) The notice under subsection (4) must describe in general terms the purpose of the
meeting and be signed by the Corporate Officer or designate.
(6) Before the time of a special Council Meeting, the person or persons calling the meeting
may by notice:
(a) cancel the meeting; or
(b) postpone the meeting and reschedule it to a different day and time.
11. Electronic Meeting Participation by Council Members
(1) A Council or Council Committee meeting may be conducted through Electronic Means, as
an in -person meeting, or a hybrid of both.
(2) The Chair shall determine if in -person attendance is a requirement at a Council Meeting,
subject to members being provided with five (5) days advance notice of the requirement to
attend in person.
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(3) Advance public notice or Alternate Public Notice of a meeting of Council will be posted on
the City Website and will include:
(a) the way in which the meeting is to be conducted by Electronic Means, in -person, or a
hybrid of both; and,
(b) the ways in which the public may attend to hear, or watch and hear, the proceedings.
(4) A member of council or a council committee who is unable to attend in person at a regular
Council Meeting, a special Council Meeting or a council committee meeting may participate
in the meeting by Electronic Means if:
(a) the facilities enable the other members of Council or Council Committee to hear and
see and be heard and seen by the Council or Council Committee Members;
(b) except for any part of the Council or Council Committee meeting that is closed to the
public, the facilities enable the public to hear, or watch and hear, the Council or Council
Committee member; and,
(c) the Council member attending virtually uses one of the corporate approved
backgrounds or their natural environment so that it is clear that they are not in
Council Chambers.
(5) Members of Council and Council committee who are participating in a meeting conducted
in accordance with this section are deemed to be present at the meeting.
(6) The Member presiding as Chair at a meeting must not participate electronically and must
be present in person at the place where the public may attend to hear, or watch and hear
the meeting. The Corporate Officer must also be present in person.
(7) If a member of Council participates in a meeting of Council by Electronic Means:
(a) is not present at the start of the meeting the Chair shall keep the member in the
virtual waiting room until the current item has concluded as to not interrupt the
proceedings;
(b) the Chair shall announce when Council members join the meeting;
(c) the Council member shall advise when they leave the meeting and shall state the
reason why if associated with an item up for discussion; and
(d) the Chair shall repeat the results of each vote, including the names of Council
members voting in favour and opposition, immediately following each vote.
(8) Members participating in a Closed Council Meeting through Electronic Means are required
to:
(a) verbally acknowledge that they are in a secure area where no one else can hear them;
and
(b) that they will maintain that confidentiality for the duration of the meeting.
The Corporate Officer will record this acknowledgement in the minutes of the Closed
Council Meeting.
(9) In the case of an interruption in the communication link to the member(s) participating
through Electronic Means at Council Meetings:
(a) The Chair or Council member will notify technical support staff.
(b) Should the member be disconnected while speaking, the Chair may move on to the
next speaker.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 9 of 29
(c) Once communications are re-established, the Council member will be provided
another opportunity to speak so long as the current item is being considered.
(10) The meeting will continue without the participant(s) attending through Electronic
Means so long as there is quorum present.
(11) Members shall provide the Corporate Officer with a confirmation of their planned
method of attendance at a meeting (if the meeting is held through Electronic Means, in -
person, or through a hybrid of both) no later than the end of day the day before the
meeting.
12. Public Hearings
(1) Public Hearings will be held on the third Tuesday of each month (unless stated in the
current Council Meeting Schedule published before December 31 each year) and will
begin at 7:00 pm.
(2) Public Hearings are to be held in Council Chambers except when the scope of a Public
Hearing may warrant holding it in a larger location and may be held by Electronic Means,
as an in -person meeting, or a hybrid of both.
(3) Public Hearings must be held after the after second reading of a bylaw and before third
reading.
(4) More than one item for consideration that is the subject of a bylaw may be included in a
Notice of Public Hearing and more than one bylaw may be considered at a Public Hearing.
(5) A written report of each Public Hearing item containing a summary of the nature of the
representations respecting the bylaw that were made at the Public Hearing, must be
prepared and maintained as a public record.
(6) The report under subsection 12(5) must be signed by the Presiding Member and be
certified as being fair and accurate by the Corporate Officer or the delegate.
(7) A Public Hearing may be adjourned and no further notice of the hearing is necessary if a
time and place for the resumption of the hearing is stated to those present atthe time
that the hearing is adjourned.
(8) Despite Section 135(3) of the Community Charter [at least one day between third reading
and adoption] a Council may adopt an official community plan or zoning bylaw at the
same meeting at which the bylaw(s) passed third reading.
(9) Members shall provide the Corporate Officer with a confirmation of their planned method
of attendance at a Public Hearing (if the meeting is held through Electronic Means, in -
person, or through a hybrid of both) no later than the end of day the day before the Public
Hearing.
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PART 3 - DESIGNATION OF MEMBER TO ACT IN PLACE OF MAYOR
13. Acting Mayor
(1) Annually, in November, Council must from amongst all its members, designate Councillors
to serve on a rotating basis as the member responsible for acting in the place of the
Mayor when the Mayor is absent or otherwise unable to act or when the office of the
Mayor is vacant. The term of the designate Councillors acting in the place of the Mayor is
not required to be equal amongst all Councillors, and Councillors may chose to exclude
themselves from the Acting Mayor rotation. If a Councillor is unable or unwilling to
participate in an Acting Mayor rotation, that Councillor may be excluded from an Acting
Mayor rotation for up to one year.
(2) The Acting Mayor shall chair the Committee of the Whole meeting.
(3) Should the Acting Mayor be absent or 15 minutes late at the start of the meeting the next
member in line for Acting Mayor will preside.
(4) Each Councillor designated under this section must fulfill the responsibilities of the Mayor
in his or her absence.
(5) The member designated under this section has the same powers and duties as the Mayor
in relation to the applicable matter.
PART 4 - COUNCIL PROCEEDINGS
14. Application of Rules to Other Bodies
(1) In addition to applying to Council Meetings, sections 15, 16 and 17 also apply to
meetings of the following (note: other Parts of this Bylaw may also apply to these bodies
as applicable):
(a) Committee of the Whole (CoW);
(b) Standing committees;
(c) Select committees;
(d) An advisory body established by Council;
(e) A municipal commission;
(f) A body that under the Community Charter or other Act may exercise the powers of the
City or Council;
(g) The Parcel Tax Roll Review Panel; and
(h) A body prescribed by Provincial Regulation.
15. Attendance of Public at Meetings
(1) Except where the provisions of section 90 of the Community Charter [meetings that may
or must be closed to the public] apply, all Council Meetings must be open to the public.
(2) Before closing a Council Meeting or part of a Council Meeting to the public, Council must
pass a resolution in a public meeting in accordance with section 92 of the Community
Charter [requirements before Council Meeting is closed], which includes the reason for
the closed meeting as described in section 90 of the Community Charter.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 11 of 29
(3) The presiding member may expel or exclude from a Council Meeting any person in
accordance with section 133 of the Community Charter.
16. Attendance at Closed Meetings
(1) Council may allow City staff to attend, or may choose to exclude them from attending
closed meetings, as it considers appropriate.
(2) Council may allow a person other than a City staff to attend closed meetings, if Council
considers it necessary and if the person already has knowledge of confidential
information or is a lawyer attending to provide legal advice in relation to the matter.
(3) The minutes of closed meetings must record the names of all persons in attendance and
when they entered and left the meeting.
(4) The electronic recordings of closed meetings shall be retained until the later of:
a. The minutes of closed meetings have been verified as to their accuracy by
comparing them to the recording of the closed meeting and adopted; and
b. Six (6) months after the date the meeting took place.
17. Resolution Required Before Closed Meeting
Before a closed meeting is held, Council must state by resolution passed in a public meeting,
the fact that the meeting or part thereof is to be closed, and the basis under the applicable
sections of the Community Charter under which the meeting or part thereof is to be closed.
18. Closed Meetings and Bylaws
Council must not vote on the reading or adoption of a bylaw at a closed meeting.
19. Confidentiality
All Members must keep in confidence information that was considered, or is scheduled to be
considered, at any closed meeting, until and unless Council by resolution agrees to make the
confidential information available to the public. The Chair of the closed meeting may
determine at their discretion the method of providing the materials presented at the closed
meeting and whether materials are to be collected at the end of the closed meeting.
20. Meeting Minutes
(1) Minutes of the proceedings of Council must be:
(a) legibly recorded;
(b) certified as correct bythe Corporate Officer; and
(c) signed by the Mayor or other member presiding at the meeting.
(2) The minutes of previous meetings, by resolution of Council, shall be adopted.
(3) In accordance with section 97(1)(b) of the Community Charter[other records to which
public access must be provided] minutes of the proceedings of Council must be open for
public inspection at City Hall during its regular office hours.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 12 of 29
(4) Subsection 21(3) does not apply to minutes of a Council Meeting or that part of a Council
Meeting from which persons were excluded under section 90 of the Community Charter
[meetings that may be closed to the public].
21. Calling Meeting to Order
(1) As soon as possible after the time specified for the commencement of a Council Meeting,
if there is a quorum present:
(a) The Mayor, if present, must take the Chair and call the meeting to order; or
(b) If the Mayor is absent, the Acting Mayor must be the Chair and call the meeting to
order.
(2) If a quorum of Council is present but neither the Mayor nor the Acting Mayor are present
at the time at which the meeting is scheduled to begin:
(a) the Corporate Officer must call to order the members present, and
(b) those members in attendance must appoint a member to preside for that meeting.
22. Adjourning Meeting Where No Quorum
(1) If there is no quorum of Council present within 15 minutes of the scheduled time for a
Council Meeting, the Corporate Officer must:
(a) record the names of the members present, and those absent; and
(b) adjourn the meeting until the next scheduled meeting.
(2) If a quorum of Council is lost during a meeting the Corporate Officer must record the
names of the Members present and those absent, and temporarily adjourn the meeting
until a quorum is present. If a quorum does not reconvene within 15 minutes, the
Corporate Officer must adjourn the meeting until the next scheduled meeting.
23.Agenda
(1) Prior to each Council Meeting, the Corporate Officer must prepare an agenda setting out
all the items for consideration at that meeting, noting in short form a summary for each
item on the agenda.
(2) Business at a Council Meeting must in all cases be taken up in the order in which it is
listed in section 24 unless otherwise resolved by Council.
(3) The Corporate Officer must make the agenda available to the members of Council and the
public on the Friday prior to the meeting.
24.Order of Proceedings and Business
(1) The agenda for all regular Council Meetings contains the following matters in the order in
which they are listed below, however, where appropriate for timing or other reasons,
Council may by resolution, determine an alternative order or variation in the agenda:
a. Call to Order;
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 13 of 29
b. Amendments to the Agendal;
c. Approval of Agenda;
d. Adoption of Minutes;
e. Presentations at the Request of Council;
f. Delegations;
g. Items on Consent;
h. Unfinished Business;
i. Bylaws;
j. Committee Reports and Recommendations;
k. Staff Reports;
I. Other Matters Deemed Expedient2
m. Public Question Period;
n. Mayor and Councillor Reports3;
o. Notices of Motions and Matters for Introduction at Future Meetings4;
p. Adjournment.
25. Consent Agenda Items
(1) Items listed under "Items on Consent" are considered for approval in one motion, unless
a Member of Council wishes to debate an item and requests that it be excluded. The rule
of order establishing a consent agenda provides that consent agenda items may be
considered in total and without debate or amendment.
(2) Once moved and seconded, if any member may request that an item be removed from the
consent agenda and discussed and decided separately, the balance of the items would
be voted on together for approval.
(3) If an item is excluded from the "Items on Consent", the item will be considered as an
agenda item under the appropriate section at the discretion of the Corporate Officer and
without resolution, to discuss such items in more detail or to provide motion on the
item(s) excluded. Each item removed from the Consent Agenda will be debated and voted
on by Council separately.
(4) Items will be listed in the Consent Agenda section that, in the opinion of the Chief
Administrative Officer and/or Corporate Officer, require little or no discussion.
26.Other Matters Deemed Expedient
(1) An item of business not included on the agenda must not be considered at a meeting
unless introduction of the item is approved by Council resolution at the time allocated on
the agenda under Other Matters Deemed Expedient and is a matter of Urgent Business;
(2) A member must, when making a request, inform Council of the nature of the business and
the reason for urgent consideration;
1 Amendments to the agenda are limited to the order of business not to adding late items.
2 See Section 26 - Other Matters Deemed Expedient.
3 Mayor and Councillor reports will not be recorded into the Minutes.
4 Council must not consider matters raised under this section at the same meeting the matter is introduced.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 14 of 29
(3) If the Council makes a resolution under section 26(1), information pertaining to such
items must be distributed to members and to the public as soon as possible.
(4) Non -urgent items shall be dealt with through the Notice of Motion process.
27. Public Question Period
(1) At the end of Council business, the public will be afforded an opportunity to address
Council.
(2) Questions or statements in response to a Temporary Use Permit notice shall be
addressed through a scheduled Public Hearing and not during a regularly scheduled
Council Meeting.
(3) The purpose of the Public Question Period is to provide the public with an opportunity to
ask questions of Council on items that are of concern to them, with the exception of
Public Hearing bylaws which have not yet reached conclusion or delegations to Council.
(4) Each question must be limited to two (2) minutes, with a total of 15 minutes per Public
Question Period. Public Question Period may be extended with approval of Council
through an affirmative vote.
(5) Members of the public participating in Public Question Period in Council Meetings
conducted through hybrid or Electronic Means shall enable their video and audio allowing
Members to see them prior to asking their question.
28. Voting at Meetings
(1) The following procedures apply to voting at Council Meetings:
(a) When debate on a matter is closed the presiding member must put the matter to a
vote of Council members;
(b) when the Council is ready to vote, the presiding member must put the matter to a vote
by stating something similar to:
"All those in favour raise your hands." and then "All those opposed raise
your hands."
(c) when the presiding member is putting the matter to a vote under paragraphs (a) and
(b) a member must not:
(i) cross or leave the room, unless excused as a result of not being
entitled to vote under the Community Charter or if excused by
Council;
(ii) make a noise or other disturbance; or
(iii) interrupt the voting procedure under paragraph (b) unless the
interrupting member is raising a point of order.
(d) if requested by a member, Council must vote separately on each distinct part of a
motion that is under consideration;
(e) after the presiding member finally puts the question to a vote under paragraph (b), a
member must not speak to the question or make a motion concerning it, except to
move to postpone to a certain time or postpone indefinitely, or to refer the item back
to staff which will supersede the main motion and must be voted on first;
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 15 of 29
(f) the presiding member's decision about whether a question has been finally put is
conclusive;
(g) whenever a vote of Council on a matter is taken, each member present must signify
their vote by raising their hand. Failure for a member to raise their hand in favour or
opposed, abstaining from voting, is considered to be a vote in favour (affirmative);
(h) if the votes of the members present at a Council Meeting at the time of the vote are
equal for and against a motion, the motion is defeated;
(i) the presiding member must declare the result of the voting by stating that the
question is decided in either the affirmative or the negative and the result will be
recorded in the Minutes as "CARRIED UNANIMOUSLY", "CARRIED" or "DEFEATED" as
circumstances dictate;
Q) the names of those who vote negative, against a question, shall be entered into the
Minutes;
(k) the names of those who are in attendance at the meeting but absent at the time of
the vote on a matter shall be entered into the Minutes.
29. Delegations
(1) Requests to appear as a delegation before a meeting of Council, Advisory Committee or
Advisory Commission, must be submitted to the office of the Corporate Officer at least
one week prior to the preferred meeting.
(2) Requests must be in the form of the "Appear as a Delegation to Council" online
application form on the City's website.
(3) Delegations will not be heard at regular meetings of Council on the following:
(a) Official Community Plan Bylaws, Temporary Use Permits or Zoning Bylaws, including
amendments to either such bylaws, which have received first reading and which have
not yet been adopted, defeated, or abandoned;
(b) matters on which the City has commenced prosecution and on which judgement has
not been rendered;
(c) the promotion of commercial products or services which have no connection to the
business of the City; and,
(d) publicly tendered contracts or proposal calls for the provision of goods and services for
the City, between the time that such contract or proposal call has been authorized and
the time such contract or proposal call has been awarded, either by Council or City staff.
(4) The provisions of section 3(a) do not apply where a second or subsequent Public Hearing
is to be held on an Official Community Plan, Temporary Use Permits or Zoning Bylaw or
amendments to such bylaws, whichever is the case.
(5) The Corporate Officer may refuse to place a delegation on the agenda if the issue is not
considered to fall within thejurisdiction of Council. If the delegation wishes to appeal the
Corporate Officer's decision, the information must be distributed under separate cover to
Council for their consideration.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 16 of 29
(6) If the request is granted by the Corporate Officer the Corporate Officer will contact the
delegation to confirm attendance at the requested meeting or make alternate
arrangements.
(7) A maximum of three delegations will be permitted at any Council or Committee meeting.
(8) If a delegation wishes to appear at consecutive meetings, the delegation will be approved
only if no more than two delegations are scheduled for the later meeting.
(9) Delegations will be required to abide by the following general rules:
(a) Delegations will be allowed a maximum of 10 minutes to make their presentation,
excluding the time taken for questions posed by Council, unless Council or the
Committee agrees to extend the time limit.
(b) A delegation intending to use audio and/or audio-visual equipment must advise the
Corporate Officer prior to the Council Meeting, on the understanding that the City will
assist with, but not be responsible for, the provision of the necessary equipment;
(c) A delegation to Council must not speak disrespectfully of any person, and where in the
opinion of the Chair, a delegation has done so, the Chair may ask the delegation to
withdraw the offensive remarks;
(d) If the delegation refuses to withdraw remarks considered by the Chair to be offensive,
or refuses to abide by the rules for delegations, or the instructions of the Chair, the
Chair may terminate the presentation and direct the delegation to vacate the speaker's
podium and return to the public seating area;
(e) Where a delegation refuses to comply with such direction, the Chair may order the
expulsion and exclusion of the delegation from the meeting, as permitted in section
133(1) of the Community Charter.
(f) If the offending delegation apologizes, Council may permit the delegation to either
continue their presentation or to remain in the public seating area whichever Council
considers appropriate in the circumstances.
30. Points of Order
(1) Without limiting the Chair's duty under the Community Charter, a Member may raise a
Point of Order at any time.
(2) When a Point of Order is raised, the Chair must:
(a) interrupt a matter of consideration on the agenda;
(b) interrupt a Member who had been speaking, until the Point of Order is ruled upon;
(c) ask the Member raising the Point of Order to state the substance of and the basis for
the Point of Order; and
(d) rule on the Point of Order without debate.
(3) The Member who raised the Point of Order:
(a) must, upon request by the Chair, state the substance of and the basis for the Point of
Order; and
(b) may, once the Chair has ruled on the Point of Order, appeal the Chair's ruling. If the
ruling of the Chair is appealed, the Chair must put the appeal to a vote, pursuant to
the Community Charter.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 17 of 29
(4) If a Member puts a question to the Chair regarding any matter connected to the affairs of
Council or the City, the Chair may respond, or may:
(a) require the Member to put the question in writing; and
(b) take the question on notice and respond during the next regular meeting.
31. Conduct and Debate
(1) During a Council Meeting, a person must not engage in bullying or harassing behaviour in
respect of a Council Member, Government Official or a City employee, which includes but
is not limited to:
(a) expressing a negative opinion about the personality or character of a Council Member,
Government Official or City employee;
(b) speaking disrespectfully about a Council Member, a Government Official or a City
employee;
(c) speaking or acting aggressively towards a Council Member, a Government Official or a
City employee;
(d) using offensive gestures or signs;
(e) questioning the motives of a Council Member, Government Official or City employee;
(f) using rude or offensive language or engaging in rude or offensive conduct;
(g) engaging in Harassing conduct as defined herein; or
(h) disrupting or unnecessarily delaying the conduct of business at the Council Meeting.
(2) During a Council Meeting, a person must:
(a) not speak on electronic communication devices when a person or Council Member is
speaking, except in the case of emergencies;
(b) cease speaking, if called to order by the person presiding over the meeting;
(c) adhere to the provisions of this Bylaw;
(d) adhere to Respectful Debate as defined herein; and,
(e) adhere to any rulings or decisions made pursuant to this Bylaw.
(3) Members wishing to speak shall be recognized by the presiding member in the order in
which the members indicate their request, preference being given to the mover and to the
seconder should either or both wish to speak. If more than one member speaks the
presiding member must call on the member who, in the presiding member's opinion, first
spoke.
(4) Members not present during the introduction of the matter under debate shall not be
recognized by the presiding member until after the debate on the matter is concluded and
the matter is dealt with by Council, and shall not be considered present at the meeting for
the purposes of quorum during the portion of the meeting where they have been excluded
under this section. Members not present during the introduction of the matter under
debate shall not discuss that matter when recognized by the presiding member.
(5) Members are addressed, as appropriate, in the following manner: the Mayor as "Mayor
(here use the surname)"; a presiding member who is not the Mayor as Chair; and a
Councillor as "Councillor (here use the surname)".
(6) A member wishingto speak for the purpose of speaking directly and concisely on the
matter under debate, may do so after being recognized by the presiding member.
Speaking times are limited to:
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 18 of 29
1st Round
2nd Round
Amendment
Cow
Up to 5 minutes
Up to 5 Minutes
Additional 5 minutes
Council Workshop
Up to 10 minutes
Up to 10 Minutes
Additional 5 minutes
Regular Council
Up to 5 minutes
Up to 5 minutes
Up to 5 minutes
however, the presiding member may extend the speaking time where deemed necessary,
or Council may do so by motion.
(7) No member must interrupt a member who is speaking except to raise a point of order.
(8) Members who are called to order by the presiding member
(a) must immediately stop speaking;
(b) may explain their position on the point of order; and
(c) may appeal to Council for its decision on the point of order in accordance with section
132 of the Community Charter [authority of presiding member].
(d) If a member appeals the decision of the presiding member [appeal the decision of the
chair], the question of whether the presiding members' decision will stand must be
asked by the presiding member and voted on without debate and without the
presiding member voting. A tie vote in this situation passes in the affirmative.
(9) Members speaking at a Council Meeting
(a) must use respectful language;
(b) must not use offensive gestures or signs;
(c) must speak only in connection with the matter being debated;
(d) may speak about a vote of Council only for the purpose of making a motion that the
vote be rescinded or reconsidered; and
(e) must adhere to the rules of procedure established under this Bylaw and to the
decisions of the presiding member and Council in connection with the rules and
points of order.
(10) A member may require the question being debated at a Council Meeting to be
read at any time during the debate if that does not interrupt another member who is
speaking.
32. Expulsion from Council Meetings
(1) A person who contravenes the general rules of conduct, Respectful Debate or
Accountability as defined herein may be ordered expelled from the meeting in accordance
with section 133 of the Community Charter.
(2) If a member is of the opinion that a person has contravened the general rules of conduct,
the member must state on the record how the general rules of conduct were contravened.
(3) If the presiding member is of the opinion that the named person did not contravene the
general rules of conduct, the presiding member must state on the record why they believe
the rules of conduct were not contravened.
(4) If a member alleges a contravention of the general rules of conduct and the presiding
member is of the opinion that the named person contravened the general rules of
conduct, the presiding member shall:
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 19 of 29
(a) permit the person to apologize immediately to the governing body for the conduct that
contravened the Bylaw; or
(b) order the person to leave the Council Meeting immediately.
(5) If a person who has contravened the general rules of conduct is permitted to apologize
and does so apologize, the person presiding shall:
(a) permit the person to remain in the meeting; or
(b) order the person to leave the meeting immediately if the presiding member is of the
opinion that the apology was inadequate.
(6) If a person does not voluntarily comply with an order to leave the meeting, that person
may be removed from the meeting by a peace officer, pursuant to s.133 (2) of the
Community Charter.
33. Motions Generally
(1) Council may debate and vote on a motion only if it is first made by one Council member
and then seconded by another.
(2) A member wishing to make a motion may do so after being recognized by the presiding
member and shall immediately state the motion in the form "I move that".
(3) A motion that deals with a matter that is not on the agenda of the Council Meeting at
which the motion is introduced may be introduced with Council's approval through the
notice of motion process per section 35 below.
(4) A Council member may make only the following motions, when the Council is considering
a question:
(a) to refer (to committee or back to staff);
(b) to amend;
(c) to lay on the table;
(d) to postpone indefinitely;
(e) to postpone to a certain time (date);
(f) to move the previous question;
(g) to adjourn.
(5) A motion may be withdrawn by the mover if done so before the presiding member states
the question. A motion may be withdrawn by the mover and seconder of a motion only
with consent of all members present.
(6) A motion made under subsections (4)(c) to (g) is not amendable or debatable.
(7) Council must vote separately on each distinct part of a question that is under
consideration at a Council Meeting if requested by a Council member.
34. Notice of Motion Process
(1) A Notice of Motion resulting from an item of business that is not listed as being for
Council action on the Council Meeting agenda must be provided to the Corporate Officer
prior to the meeting. The Corporate Officer will circulate the Notice of Motion to the rest
of Council, if time permits, prior to the meeting.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 20 of 29
(2) A copy of the motion will appear in the minutes of meeting referred to in Section 25(1)(o)
above as a Notice of Motion.
(3) Upon the member being acknowledged by the Chair the member will read aloud the
motion.
(4) The Corporate Officer shall place the motion and any supporting materials, which the
member presenting the motion should provide, on the agenda of the next Council Meeting
for consideration.
35. Motion to Commit
Until it is decided, a motion made at a Council Meeting to refer to committee precludes an
amendment of the main question.
36. Motion for the Main Question
(1) In this section, "main question", in relation to a matter, means the motion that first brings
the matter before the Council.
(2) At a Council Meeting, the following rules apply to a motion for the main question, or for
the main question as amended:
(a) if a member of Council moves to put the main question, or the main question as
amended, to a vote, that motion must be dealt with before any other amendments are
made to the motion on the main question; and
(b) if the motion for the main question, or for the main question as amended, is decided
in the negative, the Council may again debate the question, or proceed to other
business.
37. Amendments Generally
(1) A Council member may, without notice, move to amend a motion that is being considered
at a Council Meeting.
(2) An amendment may propose removing, substituting for, or adding to the words of an
original motion.
(3) A proposed amendment must be reproduced in writing by the mover if requested by the
presiding member.
(4) A proposed amendment must be decided or withdrawn before the motion being
considered is put to a vote unless there is a call for the main question.
(5) An amendment may be amended once only.
(6) An amendment that has been defeated by a (negative) vote of Council cannot be
proposed again.
(7) A Council member may propose an amendment to an adopted amendment.
(8) The presiding member must put the main question and its amendments in the following
order for the vote of Council:
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 21 of 29
(a) a motion to amend a motion amending the main question;
(b) a motion to amend the main question, or an amended motion amending the main
question if the vote under subparagraph (a) is positive;
(c) the main question.
38. Reconsideration by Council Member
(1) Subject to subsection (5), a Council member who voted with the majority either for or
against a motion may, at the next Council Meeting:
(a) move to reconsider a matter on which a vote, other than to postpone indefinitely, has
been taken;
(b) move to reconsider an adopted bylaw after an interval of at least 24 hours following
its adoption; and
(c) Council must not discuss the main matter referred to in subsection (1) unless a
motion to reconsider that matter is adopted in the affirmative.
(2) Council has the same authority it had in its original consideration of the matter, subject to
the same conditions that applied to the original consideration.
(3) A vote to reconsider can be debated but must not be reconsidered.
(4) Council may only reconsider a matter that has not
(a) had the approval or assent of the electors and been adopted;
(b) been reconsidered under subsection (1) or section 131 of the Community Charter
[mayor may require Council reconsideration of a matter]; or
(c) been acted on irreversibly by an officer, employee, or agent of the City.
(5) If a motion to reconsider is defeated, the subject matter of the resolution or proceeding
may not be open for consideration by the Council within six months except by way of a
new and substantially different motion.
(6) Subject to applicable enactments, the Council may by resolution, rescind the most recent
reading of a proposed bylaw, other than first reading, and then give the proposed bylaw
that reading with or without amendment.
(7) The conditions that applied to the adoption of the original bylaw, resolution, or proceeding
apply to its rejection under this section.
(8) A bylaw, resolution, or proceeding that is reaffirmed under subsection (1) or section 131
of the Community Charter [Mayor may require Council reconsideration of a matter] is as
valid and has the same effect as it had before reconsideration.
39. Privilege
(1) In this section, a matter of privilege refers to any of the following motions:
(a) fix the time to adjourn;
(b) adjourn;
(c) recess;
(d) raise a question of privilege of the Council; and,
(e) raise a question of privilege of a member of Council.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 22 of 29
(2) A matter of privilege must be immediately considered when it arises at a Council Meeting.
(3) For the purposes of subsection (2), a matter of privilege listed in subsection (1) has
precedence over those matters listed after it.
40. Reports from Committees
(1) Council may take any of the following actions in connection with a resolution it receives
from any committee or other body appointed by Council:
(a) agree or disagree with the resolution, support or deny support;
(b) amend the resolution;
(c) refer the resolution back to committee, etc.;
(d) postpone its consideration of the resolution.
41. Adjournment
(1) A Council may continue a Council Meeting
(a) after 10:30 pm only by an affirmative vote of the members present; and
(b) after 11:00 pm only by a unanimous vote of the members present.
(2) A motion to adjourn either a Council Meeting or the debate at a Council Meeting is always
in order if that motion has not been preceded at that meeting by the same motion.
(3) Subsection (2) does not apply to either of the following motions:
(a) a motion to adjourn to a specific day; or
(b) a motion that adds an opinion or qualification to a preceding motion to adjourn.
PART 5 - BYLAWS
42. Copies of Proposed Bylaws to Council Members
A proposed bylaw may be introduced at a Council Meeting only if a copy of it has been
delivered to each Council member at least 24 hours before the Council Meeting, or all Council
members present unanimously agree to waive this requirement.
43. Form of Bylaws
(1) A bylaw introduced at a Council Meeting must:
(a) be printed;
(b) have a distinguishing name;
(c) have a distinguishing number;
(d) contain an introductory statement of purpose; and
(e) be divided into sections if applicable.
44. Bylaws to be Considered Separately or Jointly
(1) Council must consider a proposed bylaw at a Council Meeting either:
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 23 of 29
(a) separately when directed by the presiding member or requested by another Council
member; or
(b) jointly with other proposed bylaws in the sequence determined by the presiding
member.
45. Reading and Adopting Bylaws
(1) The presiding member of a Council Meeting may:
(a) have the Corporate Officer read a synopsis of each proposed bylaw or group of
proposed bylaws; and then
(b) request a motion that the proposed bylaw or group of bylaws be read.
(2) The only motion required for the reading of a bylaw shall be:
"That (short title of bylaw) be given first reading (or first and second readings, or first,
second and third readings)."
(3) The only motion required for the adoption of a bylaw shall be:
"That (short title of bylaw) be adopted."
(4) A proposed bylaw may be debated and amended at anytime during the first three
readings unless prohibited by the Community Charter and, if amended, a motion at third
reading shall be "to give the bylaw third reading as amended".
(5) Subject to section 477 of the Local Government Act [OCP adoption procedures], each
reading of a proposed bylaw must receive the affirmative vote of a majority of the Council
members present.
(6) In accordance with section 135 of the Community Charter [requirements for passing
bylaws], Council may give two or three readings to a proposed bylaw at the same Council
Meeting.
(7) Despite section 135(3) of the Community Charter [requirements for passing bylaws], and
in accordance with section 477 and 480 of the Local Government Act [public hearings],
Council may adopt a proposed official community plan or zoning bylaw at the same
meeting at which the plan or bylaw passed third reading.
(8) The Corporate Officer is hereby authorized to consolidate one or more of the bylaws of the
municipality pursuant to Section 139 [consolidation of bylaws] of the Community Charter
and to make minor corrections to bylaws at third reading and adoption of bylaws, such as
spelling mistakes and sequential numbering errors.
46. Bylaws Must be Signed
(1) After a bylaw is adopted, and signed by the Corporate Officer and the presiding member of
the Council Meeting at which it was adopted, the Corporate Officer must have it placed in
the City's records for safekeeping and endorse upon it:
(a) the City's corporate seal, the dates of its readings and adoption; and
(b) the date of Ministerial approval or approval of the electorate if applicable.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 24 of 29
PART 6 - RESOLUTIONS
47. Form of Resolution
A resolution shall be dealt with on a motion put by a member and seconded by another
member.
48. Introducing Resolutions
(1) The presiding member of a meeting may:
(a) have the corporate officer read the resolution; and
(b) request a motion that the resolution be introduced.
PART 7 - COMMITTEE OF THE WHOLE (CoW)
49. Meeting Procedures
(1) The Committee of the Whole meetings will be held in the Council Chambers on the first
and third Tuesday of each month, except August, unless otherwise resolved by Council.
(2) Annually Council must make available to the public a schedule of the dates, times, and
places of regular Committee of the Whole meetings in the same manner as is required for
regular Council Meetings. The Committee of the Whole meeting schedule may be
combined and made available with the annual notice of regular Council Meetings.
(3) A special meeting of the Committee of the Whole may be called in the same manner as
for a special Council Meeting as provided for in the Community Charter and notice for this
special committee meeting must be given in the same manner as for a special Council
Meeting.
(4) At any time during a regular or special Council Meeting for which proper notice has been
given Council may resolve to go into Committee of the Whole without further notice. Upon
the Committee of the Whole rising and reporting, the regular or special Council Meeting
resumes with the first order of business thereafter being Council considering the report of
the Committee of the Whole.
50. Minutes of CoW Meetingto be Maintained and Available to Public
(1) Minutes of the proceedings of COW must be
(a) legibly recorded;
(b) certified by the Corporate Officer; and
(c) open for public inspection in accordance with section 97(1)(c) of the Community
Charter [other records to which public access must be provided].
51. Presiding Members at CoW Meetings and Quorum
(1) The Mayor or Acting Mayor shall preside in CoW.
(2) The quorum of CoW is the majority of Council members.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 25 of 29
PART 8 - COMMITTEES
52. Committees of Council
(1) Council shall appoint all representatives on committees and all boards, commissions, or
other bodies to which the City is entitled to appoint representatives except standing
committees.
(2) Council may establish and appoint a select committee to consider or inquire into any
matter and to report its findings and opinion to Council. At least one member of a select
committee must be a Council member and persons who are not council members may be
appointed. Council may dissolve a select committee at any time.
(3) The Mayor must establish standing committees for matters the Mayor considers would be
better dealt with by committee and must appoint persons to those committees. At least
half of the members of a standing committee must be Council members and persons who
are not Council members may be appointed.
(4) The Mayor may dissolve a standing committee at any time.
(5) The authority to appoint persons to committee includes the authority to rescind the
appointment at anytime.
53. Duties and Authority of Standing Committees
(1) Standing committees must consider, inquire into, report, and make recommendations to
Council about matters that are referred by the Mayor or Council or on matters set out on
the committee's terms of reference.
(2) Standing committees should report their findings and opinions to Council as required or at
the next Council Meeting if a time is not specified.
(3) Standing committees are advisory in nature unless enabled by bylaw.
54. Duties and Authority of Select Committees
(1) Select committees must consider, inquire into, report, and make recommendations to
Council about matters that are referred by Council or on matters set out on the
committee's terms of reference.
(2) Select committees should report theirfindings and opinions to Council as required or at
the next Council Meeting if a time is not specified.
(3) Select committees are advisory in nature unless enabled by bylaw.
55. Schedule of Committee Meetings
(1) At its first meeting after its establishment or the first meeting of the year, a committee
must establish an annual schedule of meetings to be held at City Hall unless otherwise
stated in the terms of reference for the committee.
(2) Standing and select committees should meet at minimum on a quarterly basis.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 26 of 29
(3) The chair of a committee may call a meeting of the committee in addition to the
scheduled meetings or may cancel a meeting.
56. Notice of Committee Meetings
(1) Subject to subsection (2), after the committee has established the annual schedule of
committee meetings, including the times, dates and places of the committee meetings,
notice of the schedule must be given by:
(a) posting the meeting dates, time and places on the City's website; and
(b) providing a copy of the schedule to each member of the committee.
(2) Where revisions are necessary to the annual schedule of committee meetings, the
Corporate Officer must, as soon as possible, update the City's website with any revisions
to the date,,time and place or cancellation of a committee meeting.
57. Attendance at Committee Meetings
(1) Except where the provisions of section 90 of the Community Charter [meetings that may
or must be closed to the public] apply, all committee meetings are open to the public.
(2) Before closing a committee meeting or part of a committee meeting to the public, the
committee must pass a resolution in a public meeting in accordance with section 92 of
the Community Charter, which includes the reason for the closed meeting as described in
section 90 of the Community Charter.
(3) Individuals that are not members of the committee are not permitted to participate in
discussion during committee meetings unless called upon by the Chair. If a member
alternate is in attendance in addition to the primary member the member alternate is not
permitted to participate in discussion unless called upon by the Chair.
(4) Only voting members as identified in the committee terms of reference may vote on
committee matters. If a member alternate is in attendance in addition to the primary
member the member alternate is not permitted to vote.
(5) Members shall provide the Committee Clerk with a confirmation of their planned method
of attendance at a committee meeting (if the meeting is held through Electronic Means,
in -person, or through a hybrid of both) no later than the end of day the day before the
committee meeting.
58. Quorum
The quorum for a committee is a majority of all of its members unless otherwise noted in the
terms of reference for that committee.
59. Conduct and Debate
The rules and procedures of Council defined in this bylaw must be observed during
Committee meetings, including the requirements to engage in Respectful Debate,
demonstrate Accountability, and to abstain from Harassing conduct toward another Member,
a Committee appointee, volunteer or staff.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 27 of 29
60. Minutes of Committee Meetings to be Maintained and Available to Public
(1) Minutes of the proceedings of a committee must be
(a) legibly recorded;
(b) certified as correct and signed by the Chair once approved by the committee; and
(c) available for public inspection at City Hall and on the website, other than a meeting or
part of a meeting that is closed to the public.
(2) Sections (a), (b) and (c) shall only apply to meetings of the following, unless this bylaw
provides for other procedures for taking of minutes by one or more bodies referred to in
this subsection, the body is exempted by regulation, or to the extent they are modified by
regulations:
(a) a standing or select committee established by Council;
(b) a municipal commission established under section 143 of the Community Charter;
(c) a body that under the Community Charter or any other Act may exercise the powers of
Council;
(d) a parcel tax review panel established under section 204 of the Community Charter;
and,
(e) a body prescribed by regulation.
PART 9 -GENERAL
61. Severance
(1) If any section, subsection or clause of this bylaw is for any reason held to be invalid by the
decision of a court of competent jurisdiction, such decision will not affect the validity of
the remaining portions of this bylaw.
(2) This bylaw may not be amended or repealed and substituted unless Council first gives
Alternate Public Notice or notice in accordance with section 94 of the Community Charter
public notice].
62. Modifications
(1) This bylaw shall be reviewed by Council on each 12-month anniversary of its adoption to
determine if amendments are required. In the event that Council determines through a
resolution that amendments are required, amendments to this bylaw shall be presented
to Council within three (3) months of that resolution, with final adoption of amendments
within five (5) months of that resolution.
READ a first time the
READ a second time the
READ a third time the
day of , 202�$.
day of , 202'3..
day of
202�„
NOTICE of intention to proceed with adoption published in the Maple Ridge -Pitt Meadows
News, on , 2022 and , 2022, pursuant to Section 124(3) of the
Community Charter.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 28 of 29
ADOPTED, the day of , 2022.
PRESIDING MEMBER
CORPORATE OFFICER
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 29 of 29
Appendix B
City of Maple Ridge
Council Procedure Bylaw No. 770A7799-2021
Table of Contents
Page
PART1 - INTRODUCTION............................................................................................33
1.
Title.................................................................................................................33
2.
Repeal.............................................................................................................33
3.
Definitions....................................................................................... ...33
4.
Incorporation of Definitions...............................................................................7
5.
Application of Rules of Procedure.....................................................................7
6.
Public Notice Posting Place..............................................................................7
PART 2 - COUNCIL MEETINGS.......................................................................................7
7.
Inaugural Meeting.............................................................................................7
8.
Time and Location of Meetings.........................................................................8
9.
Notice of Council Meetings...............................................................................8
10.
Calling and Notice of Special Council Meetings................................................9
11.
Electronic Meeting Participation by Council Members......................................9
12.
Public Hearings...............................................................................................11
PART 3 - DESIGNATION OF MEMBER TO ACT IN PLACE OF MAYOR.................................12
13.
Acting Mayor...................................................................................................12
PART 4 - COUNCIL PROCEEDINGS...............................................................................12
14.
Application of Rules to Other Bodies..............................................................12
15.
Attendance of Public at Meetings....................................................................12
16.
Attendance at Closed Meetings......................................................................13
17.
Resolution Required Before Closed Meeting..................................................13
18.
Closed Meetings and Bylaws..........................................................................13
19.
Confidentiality.................................................................................................13
20.
Meeting Minutes..............................................................................................13
21.
Calling Meeting to Order.................................................................................14
22.
Adjourning Meeting Where No Quorum..........................................................14
23.
Agenda............................................................................................................14
24.
Order of Proceedings and Business...............................................................15
25.
Consent Agenda Items....................................................................................15
26.
Other Matters Deemed Expedient...................................................................16
27.
Public Question Period....................................................................................16
28.
Voting at Meetings..........................................................................................16
29.
Delegations.....................................................................................................17
30.
Points of Order................................................................................................18
Maple Ridge Council Procedure Bylaw No. 77007799-2021 Page 1 of 30
31. Conduct and Debate. I 1 0 0 0 0 1 0 a a a a I a 8 1 9 4 0 2 a 0 0 0 2 0 a 0 a a a a a I a 5 1 5 a a 0 a 0 a 0 0 1 0 2 d a a a a a 1 5 1 0 a V 0 W 0 0 a 0 0 a a a a a a 5 a 0 6 5 5 a 0 a 5 a 5
32. Expulsion from Council Meetings....................................................................20
33. Motions Generally...........................................................................................21
34. Notice of Motion Process................................................................................22
35. Motion to Commit............................................................................................22
36. Motion for the Main Question.........................................................................022
37. Amendments Generally............... 8 5 a a 0 0 0 0 1 0 a 0 2 a a I a 5 a 5 5 a 0 0 0 a 0 0 a a a a a a 5 5 a a 1 0 0 0 2 0 a a a a 8 a 8 1 6 0 0 a 0 0 0 0 a 0 0 0 a 0 0 622
38. Reconsideration by Council Member..............................................................23
39. Privilege..........................................................................................................24
40. Reports from Committees..............................................................................524
41. Adjournment....................................................................................................24
PART5 - BYLAWS.......................................................................................................25
42. Copies of Proposed Bylaws to Council Members..........................................025
43. Form of Bylaws...............................................................................................25
44. Bylaws to be Considered Separately or Jointly...............................................25
45. Reading and Adopting Bylaws .............................2 a.....................................25
46. Bylaws Must be Signed. . 0 1 0 a 9 a a a a 5 1 1 0 0 9 0 0 a a V a a a a a 5 9 9 1 1 1 0 a 2 a a a a a a a a 5 4 0 a N a a a a 5 a a I a 5 a 0 a 0 A a a ff a 0 a 5 5 a a a a 5 5 0 0 0 0 E26
PART6 - RESOLUTIONS...............................................................................................26
47. Form of Resolution...... on NONE MIN a a a 5 1 a 9 0 1 0 0 a 0 a a 0 a a ff 9 1 0 0 0 1 0 0 a a a a a a 5 5 1 5 0 a 0 0 0 a a a a ff I a a 5 0 0 0 1 a a a a a a 0 a 5 1 0 0 0 5 a 0 0 0 a 626
48. Introducing Resolutions........ a a 0 1 a I a a a a 5 5 a 0 0 V a 0 0 a I a I a 8 A a 0 4 0 a a 0 1 a 0 5 a 0 6 5 0 0 0 a 0 0 0 a 0 a a a a 6 9 a a 0 0 0 V 0 a a a I a I a a a 1 5 626
PART 7 - COMMITTEE OF THE WHOLE(CoW).................................................................26
49. Meeting Procedures........................................................................................26
50. Minutes of CoW Meeting to be Maintained and Available to Public ................27
51. Presiding Members at CoW Meetings and Quorum........................................27
PART8 - COMMITTEES...............................................................................................27
52. Committees of Council....................................................................................27
53. Duties and Authority of Standing Committees................................................027
54. Duties and Authority of Select Committees.....................................................28
55. Schedule of Committee Meetings...................................................................28
56. Notice of Committee Meetings........................................................................28
57. Attendance at Committee Meetings................................................................28
58. Quorum...........................................................................................................29
59. Conduct and Debate......................................................................................629
60. Minutes of Committee Meetings to be Maintained and Available to Public .....29
PART9 - GENERAL.....................................................................................................29
61. Severance...................................................................................................2929
62. Modifications . .30
Maple Ridge Council Procedure Bylaw No. �897799-2021 Page 2 of 30
City of Maple Ridge
Bylaw No. �007799-2021
A Bylaw to regulate the proceedings of Council, Council Meetings
and other Council reporting bodies
WHEREAS pursuant to the Community Charter, Council must by bylaw, establish general
procedures to be followed by Council and committees in conducting their business;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows:
PART 1 -INTRODUCTION
1. Title
(1) This Bylaw may be cited as the "Maple Ridge Council Procedure Bylaw No. ��C7799-
202172
.
2. Repeal
(1) Maple Ridge Council Procedure Bylaw No. �''-r �2-98�—aT,�' �" ^��n,�mnn+- +�,nYn+n -,�n
hereb 7700-2021 be repealed it its entirety upon the adoption of this bylaw.
3. Definitions
(1) In this Bylaw,
"Accountability" means an obligation and willingness to accept responsibility or to account
fior ones actions. Conduct under this principle is demonstrated when Council Members,
individually and collectively, accept responsibility for their actions and decisions;
"Acting Mayor" the Council member responsible for acting in the place of the Mayor when
the Mayor is absent or otherwise unable to act or when the office of the Mayor is vacant;
"Agenda" is the list of items and order of business for any meeting of Council or its
Committees;
"Alternate Public Notice" means the method adopted by bylaw setting out alternative
means of publishing a notice under section 94.2 of the Community Charter instead of
publishing the notice in a newspaper in accordance with section 94.1(1)(a) and (b) of the
Community Charter;
"Chair" means the Mayor, Acting Mayor or presiding officer appointed under the
Community Charter or this Bylaw, who is chairing a meeting;
"City" means the Corporation of the City of Maple Ridge;
"City Hall" means Maple Ridge City Hall located at 11995 Haney Place, Maple Ridge,
British Columbia;
"City Website" means the information resource found at an Internet address provided by
the City, the current home landing page located at www.mapleridge.ca;
Maple Ridge Council Procedure Bylaw No. 7-7097799-2021 Page 3 of 30
"Commission" means a municipal commission established under s..L n of the Community
Charter;
"Committee" means a Select or Standing committee of Council, an Authority, an Advisory
committee, a Board and any other committee established by Council or authorized by
statute and excludes the Committee of the Whole;
Maple Ridge Council Procedure Bylaw No. �97799-2021 Page 4 of 30
"Committee of the Whole" [CoW] is a committee of all members of Council established to
consider but not to decide on matters of the City's business with its primary purpose
being the initial review of information to ensure Council can debate and vote on issues at
a future Council Meeting;
"Community Charter" means Chapter 26 [SBC 2003]7
"Corporate Officer" means the municipal employee appointed as Corporate Officer to
carry out duties as defined in section 148 of the Community Charter or a designate;
"Council" means the Council of the City of Maple Ridge;
"Council Meeting" means any gathering to which members of Council have been invited,
whereby quorum is obtained, at which discussion could be seen to be making decisions or
moving towards making decisions, and is a material part of council's decision -making
process;
"Councillor" means a member of Council other than the Mayor;
"Council Workshop" means a Council t�e�ti-ngMeetin� which primary purpose is the
receipt of information, review and discussion of policies and other matters of interest to
Council, and to make decisions related as required;
"Electronic Means" means through the use of videoconferencingtechnnlogy enabling real-
time bidirectional video feeds showing the participants and in a manner that allows
meeting participants to see and hear the other meeting participants;
"Harassing" means conduct wf'iich is discriminatory sexual, or personal harassment,
which may include but is not limited to:
(a) any unwelcome or objectionable conduct or comment that would be
considered discriminatory under the BC Human Rights Code if the conduct
or comment was in reject prohibited grounds, and including the following,:
(i) race,
(ii) conviction for an offence,
i) colour,
(iv) ancestry,
(v) physical disability,
Zvi) place of origin,
(vii) mental disability,
(viii) political belief,
fix) sex,
(x) religion,
�xi) gender identityor r expression
(xii) age,
(xiii) marital status,
(xiv) sexual orientation,
(xv) family status;
.fib) Sexual Harassment;
Maple Ridge Council Procedure Bylaw No. ��-997799-2021 Page 5 of 30
me or objectionable conduct orcomment by a Member or
Committee appointee toward another Member a Committee appointee,
volunteer or staff that causes that individual to be humiliated or intimidated,
including verbal aggression or insults making_ derogatory comments,
including questioning the professional competence of an Committee
appointee, volunteer or staff, calling someone derogatory names, hazing. or
initiation practices vandalizing personal belonj ings or spreadinj malicious
and untrue rumours;
"Inaugural Meeting" means the meeting at which members elected at the most recent
general local election are sworn in;
"Local Government Act" means Chapter 1 [RSBC 2015}�
"Mayor" means the duly elected Mayor of the City of Maple Ridge;
"Member" means the Mayor or a Councillor in relation to Council, or an appointed
individual of a committee or commission, in relation to a committee or commission;
"Motion" means a formal proposal made by a Member at a meeting of Council or
committee that directs an approval or a specified course of action (see also Resolution);
"Point of information" means the procedure pursuant to which a member may raise their
hand and ask the Chair to require further information on the subject being debated;
"Point of order" means a procedure by which a member interrupts another speaker to ask
the Chair to rule on a procedural matter immediately;
"Public Notice Posting Place" for the purpose of giving notices under section 94 of the
Community Charter, means:
(1) the window in the west entrance to the lobby of the City Hall; and,
(2) the City Website.
"Question" means the subject matter of a motion except where referring to public
question period;
"Quorum" means:
(1) In the case of Council �r�gsMeetin�s, a majority of the number of members of
which the Council consists under the Community Charter; and,
(2) In the case of a committee or other body, a majority of the voting members
appointed.
"Resolution" means a formal determination made by Council or Committee that approves
or orders a specified course of action (see also Motion);
"Respectful Debate" means a polite discussion in which different positions on a topic are
outlined and deliberated Although the act of discussing opposing viewpoints or ideas
regarding a particular matter can be uncomfortable such discussions are permitted
Maple Ridge Council Procedure Bylaw No. �7-997799-2021 Page 6 of 30
provided that they are conducted in a dignified and respectful manner. Personal attacks
do not constitute Respectful Debate;
"Tabled" means to lay on the table whereby an item will be dealt with within the current
meeting or on next meeting agenda as unfinished business;
"Urgent Business" means business that requires the urgent attention of Council in
connection with public health or safety, a financial or legal matter of significance to the
City, or a request for a leave of absence.
4. Incorporation of Definitions
(1) Unless otherwise defined in this Bylaw, the definitions used in the Community Charter and
the Local Government Act and the Interpretation Act apply to this Bylaw.
5. Application of Rules of Procedure
(1) The provisions of this Bylaw govern the proceedings of Council Workshop, Regular
Council, Committee of the Whole, Closed Council, all standing and select committees of
Council, and Commissions.
(2) In cases not provided for under this Bylaw, then the most current version of Robert's
Rules of Order applies to the proceedings of Council, Committee of the Whole, and
Council committees to the extent that those Rules are:
(a) applicable in the circumstances; and
(b) not inconsistent with provisions of this Bylaw or the Community Charter.
(3) The rules of procedure contained in this bylaw, except those that are governed by
statutory provisions, may be temporarily suspended by two-thirds vote of all members
present.
6. Public Notice Posting Place
(1) The Public Notice Posting Place is to be used for the purpose of giving notices under
Section 94 of the Community Charter.
PART 2 -COUNCIL MEETINGS
7. Inaugural Meeting
(1) Following a general local election, the first meeting of Council must be held within the first
ten (10) days of November in accordance with section 124(2)(g) of the Community
Charter in the year of the general local election.
(2) If a quorum of c^� �^^i' m^m,bersCouncil Members elected at the general local election has
not taken office by the date of the meeting referred to in subsection (1), the first Council
rnee-t4gMeeting must be called by the Corporate Officer and held as soon as reasonably
possible after a quorum has taken office.
Maple Ridge Council Procedure Bylaw No. 7=t007799-2021 Page 7 of 30
8. Time and Location of Meetings
(1) All Council flieetcHgsMeetin s must take place within City Hall except when Council
resolves to hold meetings elsewhere or through Electronic Means. Except in the case of a
meeting outside of City boundaries, Council may pass the resolution to hold a meeting
outside of City Hall at the commencement of that meeting.
(2) Council must establish prior to December 317 by resolution, a schedule of Regular
Meetings. The Regular Council meetingsMeetings will typically:
(a) be held on the second and fourth Tuesday of each month unless otherwise scheduled
by Council resolution; and,
(b) begin at 7:00 pm.
(3) Other Meetings of Council:
(a) Committee of the Whole will be held on the first and third Tuesday of each month; and
(b) Council Workshop will be held on the second and fourth Tuesday of each month.
(4) Rescheduling/Changing Meetings of Council:
Council may by resolution:
(a) reschedule or cancel meetings;
(b) change the time or location for holding meetings;
(c) recess for a short period with a statement of approximate time a meeting will be
reconvened; and,
(d) call an additional meeting(s) at the time and place stipulated in the Council resolution.
The Corporate Officer may, in accordance with the Mayor and the Chief Administrative Officer or
by a resolution of Council, cancel, postpone, or reschedule any meeting of Council, and establish
a different day, time or place for that meeting.
9. Notice of Council Meetings
(1) In accordance with section 127 of the Community Charter notice of council meetings],
Council must prepare, annually on or before December 31 a schedule of the dates, times
and places of regular Council rneetingsMeetinjc,�s and must make the schedule available to
the public at least once a year in accordance with section 94 of the Community Charter,
and by posting it at the Public Notice Posting Places.
(2) Where revisions are necessary to the annual schedule of regular Council
�Meetin s, the Corporate Officer must, as soon as possible, post a notice at the
Public Notice Posting Places which indicates any revisions to the date, time and place or
cancellation of a regular Council meekfl-gMeetin .
(3) The Corporate Officer must give public notice or Alternate Public Notice of a cancelled or
rescheduled meeting in respect of which Council has resolved to exclude the public.
(4) In the event a meeting open to the public or Public Hearing is held through Electronic
Means, the Corporate Officer must give public notice or Alternate Public Notice of the link
to allow participation in the meeting.
Maple Ridge Council Procedure Bylaw No.=(�OC�7799-2021 Page 8 of 30
U. Calling and Notice of Special Council Meetings
(1) The Mayor may call a special Council Meeting at any time by sending a written notice of
the date, time, place and nature of the meeting to all Council members and to the
Corporate Officer.
(2) Two or more Council Members may, in writing, request that the Mayor call a Special
Council Meeting.
(3) Two or more Council Members may request that the Mayor call a Special Council Meeting
by sending a Special Council Meeting Notice to all Council Members and to the Corporate
Officer if:
(a) within 24 hours after receiving a request pursuant to Section 10(2), the Mayor has
not made arrangements for a Special Council Meeting to be held within the next 7
days; or
(b) the Mayor and the Acting Mayor are absent or otherwise unable to call a Special
Council Meeting.
(4) Except where notice of a special meeting is waived by unanimous vote of all council
members present under section 127(4) of the Community Charter and items on the
special meeting agenda are Urgent Business, a notice of the date, hour, and place of a
special Council mee' Meetin must be given at least 24 hours before the time of
meeting, by:
(a) posting a copy of the notice at the regulars ��„ m��+;n Council Meeting place;
(b) posting a copy of the notice at the Public Notice Posting Place; and
(c) leaving one copy of the notice for each Council member in the Council member's
mailbox at City Hall and providing an electronic copy for each member through the
City's eAgenda.
(5) The notice under subsection (4) must describe in general terms the purpose of the
meeting and be signed by the Corporate Officer or designate.
(6) Before the time of a special Council � mppti-nzNAPPflncf ,the person or persons calling the
meeting may by notice:
(a) cancel the meeting; or
(b) postpone the meeting and reschedule it to a different day and time.
11. Electronic Meeting Participation by Council Members
(1) A Council or Council Committee meeting may be conducted through Electronic Means, as
an min -person meetin , or a hybrid of both.
(2) The Chair shall determine if in -person attendance is a requirement at a Council
� Meetin ,subject to members being provided with five (5) days advance notice of
the requirement to attend in person.
(3) Advance public notice or Alternate Public Notice of a meeting of Council will be posted on
the City Website and will include:
Maple Ridge Council Procedure Bylaw No. 7�-987799-2021 Page 9 of 30
(a) the way in which the meeting is to be conducted by Electronic Means, fr rin-person, or a
hybrid of both; and,
(b) the ways in which the public may attend to hear, or watch and hear, the proceedings.
(4) A member of council or a council committee who is unable to attend in person at a regular
Council Meetin a special Council Meeting or a council
committee meeting may participate in the meeting by Electronic Means if:
(a) the facilities enable the other members of Council or Council Committee to hear and
see and be heard and seen by the Council or Council Committee Members;
(b) except for any part of the Council or Council Committee meeting that is closed to the
public, the facilities enable the public to hear, or watch and hear, the Council or Council
Committee member; and,
(c) the Council member attending virtually uses one of the corporate approved
backgrounds or their natural environment so that it is clear that they are not in
Council Chambers.
(5) Members of ^��nc��Council and c-e�-n�-i-ECouncil committee who are participating in a
meeting conducted in accordance with this section are deemed to be present at the
meeting.
(6) The e-rMember presiding as Chair at a meeting must not participate electronically
and must be present in person at the place where the public may attend to hear, or watch
and hear the meeting. The Corporate Officer must also be present in person.
(7) If a member of Council participates in a meeting of Council by Electronic Means:
(a) is not present at the start of the meeting the Chair shall keep the member in the
virtual waiting room until the current item has concluded as to not interrupt the
proceedings;
(b) the Chair shall announce when Council members join the meeting;
(c) the Council member shall advise when they leave the meeting and shall state the
reason why if associated with an item up for discussion; and
(d) the Chair shall repeat the results of each vote, including the names of Council
members voting in favour and opposition, immediately following each vote.
(8) Members participating in a Closed Council 4 Meetin through Electronic Means are
required to:
(a) verbally acknowledge that they are in a secure area where no one else can hear them;
and
(b) that they will maintain that confidentiality for the duration of the meeting.
The Corporate Officer will record this acknowledgement in the minutes of the Closed
Councill-T"tG�C?t'igMeetin .
(9) In the case of an interruption in the communication link to the member(s) participating
through Electronic Means at Council �ee�it�gsMeetin�s:
(a) The Chair or Council member will notify technical support staff.
(b) Should the member be disconnected while speaking, the Chair may move on to the
next speaker.
Maple Ridge Council Procedure Bylaw No. �7-997799-2021 Page 10 of 30
(c) Once communications are re-established, the Council member will be provided
another opportunity to speak so long as the current item is being considered.
(10) The meeting will continue without the participants) attending through Electronic
Means so long as there is quorum present.
(11) Members shall provide the Corporate Officer with a confirmation of their planned
method of attendance at a meeting (if the meeting is held through Electronic Means, in -
person, or through a hybrid of both) no later than the end of day the day before the
meeting.
12. Public Hearings
(1) Public Hearings will be held on the third Tuesday of each month (unless stated in the
current Council Meeting Schedule published before December 31 each year) and will
begin at 7:00 pm.
(2) Public Hearings are to be held in Council Chambers except when the scope of a Public
Hearing may warrant holding it in a larger location and may be held by Electronic Means,
as an ,nin-person MeeL4gmeetin , or a hybrid of both.
(3) Public Hearings must be held after the after second reading of a bylaw and before third
reading.
(4) More than one item for consideration that is the subject of a bylaw may be included in a
Notice of Public Hearing and more than one bylaw may be considered at a Public Hearing.
(5) A written report of each Public Hearing item containing a summary of the nature of the
representations respecting the bylaw that were made at the Public Hearing, must be
prepared and maintained as a public record.
(6) The report under subsection 12(5) must be signed by the Presiding Member and be
certed as being fair and accurate by the Corporate Officer or the delegate.
(7) A Public Hearing may be adjourned and no further notice of the hearing is necessary if a
time and place for the resumption of the hearing is stated to those present at the time
that the hearing is adjourned.
(8) Despite Section 135(3) of the Community Charter [at least one day between third reading
and adoption] a Council may adopt an official community plan or zoning bylaw at the
same meeting at which the bylaw(s) passed third reading.
(9) Members shall provide the Corporate Officer with a confirmation of their planned method
of attendance at a Public Hearing (if the meeting is held through Electronic Means, in -
person, or through a hybrid of both) no later than the end of day the day before the Public
Hearing.
Maple Ridge Council Procedure Bylaw No. 7=�C07799-2021 Page 11 of 30
PART 3 - DESIGNATION OF MEMBER TO ACT IN PLACE OF MAYOR
13. Acting Mayor
(1) Annually, in November, Council must from amongst
d'scnpl;�aioy action under the mest current Council Conduct Bylaw, designate Councillors
to serve on a rotating basis as the member responsible for acting in the place of the
Mayor when the Mayor is absent or otherwise unable to act or when the office of the
Mayor is vacant. The term of the designate Councillors acting in the place of the Mayor is
not required to be equal amongst all Councillors..., and Councillors may chose to exclude
themselves from the Acting Mayor rotation. If a ie-mbe"-„ems-been the of
disciplinary aetion "^ most current Goun Genduet BylawCouncillor is unable or
unwilling to participate in an Acting Mayor rotation, that Membe Councillor may be
excluded from an Acting Mayor rotation for the follow gup to one yearor duration of the
1�e' r-r 1.
(2) The Acting Mayor shall chair the Committee of the Whole meeting.
(3) Should the Acting Mayor be absent or 15 minutes late at the start of the meeting the next
member in line for Acting Mayor will preside.
(4) Each Councillor designated under this section must fulfill the responsibilities of the Mayor
in his or her absence.
(5) The member designated under this section has the same powers and duties as the Mayor
in relation to the applicable matter.
PART 4 -COUNCIL PROCEEDINGS
14. Application of Rules to Other Bodies
(1) In addition to applying to Council +���et+ngsMeetings, sections 15, 16 and 17 also apply to
meetings of the following (note: other Parts of this Bylaw may also apply to these bodies
as applicable):
(a) Committee of the Whole (CoW);
(b) Standing committees;
(c) Select committees;
(d) An advisory body established by Council;
(e) A municipal commission;
(f) A body that under the Community Charter or other Act may exercise the powers of the
City or Council;
(g) The Parcel Tax Roll Review Panel; and
(h) A body prescribed by Provincial Regulation.
15. Attendance of Public at Meetings
(1) Except where the provisions of section 90 of the Community Charter meetings that may
or must be closed to the public] apply, all Council n��et+n-gsMeetin�s must be open to the
public.
Maple Ridge Council Procedure Bylaw No. �?007 79�-2021 Page 12 of 30
(2) Before closing a Council meetm Meeting or part of a Council meeRRgiyLeeting to the
public, Council must pass a resolution in a public meeting in accordance with section 92
of the Community Charter ['requirements before Council m-eetingMeetin is closed], which
includes the reason for the closed meeting as described in section 90 of the Community
Charter.
(3) The presiding member may expel or exclude from a Council rnee tg eew I any person in
accordance with section 133 of the Community Charter.
16. Attendance at Closed Meetings
(1) Council may allow City staff to attend, or may choose to exclude them from attending
closed meetings, as it considers appropriate.
(2) Council may allow a person other than a City staff to attend closed meetings, if Council
considers it necessary and if the person already has knowledge of confidential
information or is a lawyer attending to provide legal advice in relation to the matter.
(3) The minutes of closed meetings must record the names of all persons in attendance and
when they entered and left the meeting.
(4) The electronic recordin s of closed meetings shall be retained until the later of:
a. The minutes of closed meetings have been verified as to their accuracy_by
comparing them to the recording, of the closed meeting and adopted; and
b. Six (6) months after the date the meeting took place.
17. Resolution Required Before Closed Meeting
Before a closed meeting is held, Council must state by resolution passed in a public meeting,
the fact that the meeting or part thereof is to be closed, and the basis under the applicable
sections of the Community Charter under which the meeting or part thereof is to be closed.
18. Closed Meetings and Bylaws
Council must not vote on the reading or adoption of a bylaw at a closed meeting
19. Confidentiality
All Members must keep in confidence information that was considered, or is scheduled to be
considered, at any closed meeting, until and unless Council by resolution agrees to make the
confidential information available to the public. The Chair of the closed meeting may
determine at their discretion the method of providingthematerials presented at the closed
meeting and whether materials are to be collected at the end of the closed meeting.
20. Meeting Minutes
(1) Minutes of the proceedings of Council must be:
(a) legibly recorded;
(b) certified as correct by the Corporate Officer; and
(c) signed by the Mayor or other member presiding at the meeting.
Maple Ridge Council Procedure Bylaw No. �7997799-2021 Page 13 of 30
(2) The minutes of previous meetings, by resolution of Council, shall be adopted.
(3) in accordance with section 9 t J1)(b) of the Community Charter Lother records to which
public access must be provided] minutes of the proceedings of Council must be open for
public inspection at City Hall during its regular office hours.
(4) Subsection 21(3) does not apply to minutes of a Council tingMeeting or that part of a
Council ngeekpgMeetin from which persons were excluded under section 90 of the
Community Charter [meetings that may be closed to the public].
21. Calling Meeting to ®rder
(1) As soon as possible after the time specified for the commencement of a Council
meetin-gMD.etiin , if there is a quorum present:
(a) The Mayor, if present, must take the Chair and call the meeting to order; or
(b) If the Mayor is absent, the Acting Mayor must be the Chair and call the meeting to
order.
(2) If a quorum of Council is present but neither the Mayor nor the Acting Mayor are present
at the time at which the meeting is scheduled to begin:
(a) the Corporate Officer must call to order the members present, and
(b) those members in attendance must appoint a member to preside for that meeting.
22. Adjourning Meeting Where No Quorum
(1) If there is no quorum of Council present within 15 minutes of the scheduled time for a
Council ire ' Meeting, the Corporate Officer must:
(a) record the names of the members present, and those absent; and
(b) adjourn the meeting until the next scheduled meeting.
(2) If a quorum of Council is lost during a meeting the Corporate Officer must record the
names of the Members present and those absent, and temporarily adjourn the meeting
until a quorum is present. If a quorum does not reconvene within 15 minutes, the
Corporate Officer must adjourn the meeting until the next scheduled meeting.
23. Agenda
(1) Prior to each Council Meetin _, the Corporate Officer must prepare an agenda
setting out all the items for consideration at that meeting, noting in short form a summary
for each item on the agenda.
(2) Business at a Councilmeekpg Meetin _must in all cases be taken up in the order in which
it is listed in section 24 unless otherwise resolved by Council.
(3) The Corporate Officer must make the agenda available to the members of Council and the
public on the Friday prior to the meeting.
Maple Ridge Council Procedure Bylaw No. 7�907799-2021 Page 14 of 30
24.Order of Proceedings and Business
(1) The agenda for all regular Council rneetingrmcsMeetinjs contains the following matters in the
order in which they are listed below, however, where appropriate for timing or other
reasons, Council may by resolution, determine an alternative order or variation in the
agenda.
a. Call to Order;
b. Amendments to the Agenda;
c. Approval of Agenda;
d. Adoption of Minutes;
e. Presentations at the Request of Council;
f. Delegations,
g. Items on Consent;
h. Unfinished Business;
i. Bylaws,
j. Committee Reports and Recommendations;
k. Staff Reports;
I. Other Matters Deemed Expedient2
m. Public Question Period;
n. Mayor and Councillor Reports3;
o. Notices of Motions and Matters for Introduction at Future Meetings4;
p. Adjournment.
25. Consent Agenda Items
(1) Items listed under "Items on Consent" are considered for approval in one motion, unless
a Member of Council wishes to debate an item and requests that it be excluded. The rule
of order establishing a consent agenda provides that consent agenda items may be
considered in total and without debate or amendment.
(2) Once moved and seconded, if any member may request that an item be removed from the
consent agenda and discussed and decided separately, the balance of the items would
be voted on together for approval.
(3) If an item is excluded from the "Items on Consent", the item will be considered as an
agenda item under the appropriate section at the discretion of the Corporate Officer and
without resolution, to discuss such items in more detail or to provide motion on the
item(s) excluded. Each item removed from the Consent Agenda will be debated and voted
on by Council separately.
(4) Items will be listed in the Consent Agenda section that, in the opinion of the Chief
Administrative Officer and/or Corporate Officer, require little or no discussion.
� Amendments to the agenda are limited to the order of business not to adding late items.
z See Section 26 -Other Matters Deemed Expedient.
s Mayor and Councillor reports will not be recorded into the Minutes.
a Council must not consider matters raised under this section at the same meeting the matter is introduced.
Maple Ridge Council Procedure Bylaw No. 77997799-2021 Page 15 of 30
26.Other Matters Deemed Expedient
(1) An item of business not included on the agenda must not be considered at a meeting
unless introduction of the item is approved by Council resolution at the time allocated on
the agenda under Other Matters Deemed Expedient and is a matter of Urgent Business,
(2) A member must, when making a request, inform Council of the nature of the business and
the reason for urgent consideration;
(3) If the Council makes a resolution under section 26(1)7 information pertaining to such
items must be distributed to members and to the public as soon as possible.
(4) Non -urgent items shall be dealt with through the Notice of Motion process.
27. Public Question Period
(1) At the end of Council business, the public will be afforded an opportunity to address
Council.
(2) Questions or statements in response to a Temporary Use Permit notice shall be
addressed through a scheduled Public Hearing and not during a regularly scheduled
Council meeLnMeetin .
(3) The purpose of the Public Question Period is to provide the public with an opportunity to
ask questions of Council on items that are of concern to them, with the exception of
Public Hearing bylaws which have not yet reached conclusion or delegations to Council.
(4) Each question must be limited to two (2) minutes, with a total of 15 minutes per Public
Question Period. Public Question Period may be extended with approval of Council
through an affirmative vote.
(5) Members of the public participatin in Public Question Period in Council Meetings
conducted through hybrid or Electronic Means shall enable their video and audio allowing
Members to see them prior to asking their question.
28. Voting at Meetings
(1) The following procedures apply to voting at Council na-eet+ngsMeetin s:
(a) When debate on a matter is closed the presiding member must put the matter to a
vote of Council members;
(b) when the Council is ready to vote, the presiding member must put the matter to a vote
by stating something similar to:
"All those in favour raise your hands." and then "All those opposed raise
your hands."
(c) when the presiding member is putting the matter to a vote under paragraphs (a) and
(b) a member must not:
(i) cross or leave the room, unless excused as a result of not being
entitled to vote under the Community Charter or if excused by
Council;
make a noise or other disturbance; or
Maple Ridge Council Procedure Bylaw No. �7�97799-2021 Page 16 of 30
1) interrupt the voting procedure under paragraph (b) unless the
interrupting member is raising a point of order.
(d) if requested by a member, Council must vote separately on each distinct part of a
motion that is under consideration;
(e) after the presiding member finally puts the question to a vote under paragraph (b), a
member must not speak to the question or make a motion concerning it, except to
move to postpone to a certain time or postpone indefinitely, or to refer the item back
to staff which will supersede the main motion and must be voted on first;
(f) the presiding member's decision about whether a question has been finally put is
conclusive;
(g) whenever a vote of Council on a matter is taken, each member present must signify
their vote by raising their hand. Failure for a member to raise their hand in favour or
opposed, abstaining from voting, is considered to be a vote in favour (affirmative);
(h) if the votes of the members present at a ��1-m�T�t�gCouncil Meeting at the time
of the vote are equal for and against a motion, the motion is defeated;
(i) the presiding member must declare the result of the voting by stating that the
question is decided in either the affirmative or the negative and the result will be
recorded in the Minutes as "CARRIED UNANIMOUSLY", "CARRIED" or "DEFEATED" as
circumstances dictate;
(j) the names of those who vote negative, against a question, shall be entered into the
Minutes;
(k) the names of those who are in attendance at the meeting but absent at the time of
the vote on a matter shall be entered into the Minutes.
29. Delegations
(1) Requests to appear as a delegation before a meeting of Council, Advisory Committee or
Advisory Commission, must be submitted to the office of the Corporate Officer at least
one week prior to the preferred meeting.
(2) Requests must be in the form of the "Appear as a Delegation to Council" online
application form on the City's website.
(3) Delegations will not be heard at regular meetings of Council on the following:
(a) Official Community Plan Bylaws, Temporary Use Permits or Zoning Bylaws, including
amendments to either such bylaws, which have received first reading and which have
not yet been adopted, defeated, or abandoned;
(b) matters on which the City has commenced prosecution and on which judgement has
not been rendered;
(c) the promotion of commercial products or services which have no connection to the
business of the City; and,
(d) publicly tendered contracts or proposal calls for the provision of goods and services for
the City, between the time that such contract or proposal call has been authorized and
the time such contract or proposal call has been awarded, either by Council or City staff.
Maple Ridge Council Procedure Bylaw No.=i7t�n7799-2021 Page 17 of 30
(4) The provisions of section 3(a) do not apply where a second or subsequent Public Hearing
is to be held on an Official Community Plan, Temporary Use Permits or Zoning Bylaw or
amendments to such bylaws, whichever is the case.
(5) The Corporate Officer may refuse to place a delegation on the agenda if the issue is not
considered to fall within the jurisdiction of Council. If the delegation wishes to appeal the
Corporate Officer's decision, the information must be distributed under separate cover to
Council for their consideration.
(6) If the request is granted by the Corporate Officer the Corporate Officer will contact the
delegation to confirm attendance at the requested meeting or make alternate
arrangements.
(7) A maximum of three delegations will be permitted at any Council or Committee meeting.
(8) If a delegation wishes to appear at consecutive meetings, the delegation will be approved
only if no more than two delegations are scheduled for the later meeting.
(9) Delegations will be required to abide by the following general rules:
(a) Delegations will be allowed a maximum of 10 minutes to make their presentation,
excluding the time taken for questions posed by Council, unless Council or the
Committee agrees to extend the time limit.
(b) A delegation intending to use audio and/or audio-visual equipment must advise the
Corporate Officer prior to the Council meet Meetin , on the understanding that the
City will assist with, but not be responsible for, the provision of the necessary
equipment;
(c) A delegation to Council must not speak disrespectfully of any person, and where in the
opinion of the Chair, a delegation has done so, the Chair may ask the delegation to
withdraw the offensive remarks;
(d) If the delegation refuses to withdraw remarks considered by the Chair to be offensive,
or refuses to abide by the rules for delegations, or the instructions of the Chair, the
Chair may terminate the presentation and direct the delegation to vacate the speaker's
podium and return to the public seating area;
(e) Where a delegation refuses to comply with such direction, the Chair may order the
expulsion and exclusion of the delegation from the meeting, as permitted in section
133(1) of the Community Charter.
(f) If the offending delegation apologizes, Council may permit the delegation to either
continue their presentation or to remain in the public seating area whichever Council
considers appropriate in the circumstances.
30. Points of Order
(1) Without limiting the Chair's duty under the Community Charter, a Member may raise a
Point of Order at any time.
(2) When a Point of Order is raised, the Chair must:
(a) interrupt a matter of consideration on the agenda;
(b) interrupt a Member who had been speaking, until the Point of Order is ruled upon;
(c) ask the Member raising the Point of Order to state the substance of and the basis for
the Point of Order; and
(d) rule on the Point of Order without debate.
Maple Ridge Council Procedure Bylaw No.=%7007799-2021 Page 18 of 30
(3) The Member who raised the Point of Order:
(a) must, upon request by the Chair, state the substance of and the basis for the Point of
Order; and
(b) may, once the Chair has ruled on the Point of Order, appeal the Chair's ruling. If the
ruling of the Chair is appealed, the Chair must put the appeal to a vote, pursuant to
the Community Charter.
(4) If a Member puts a question to the Chair regarding any matter connected to the affairs of
Council or the City, the Chair may respond, or may:
(a) require the Member to put the question in writing; and
(b) take the question on notice and respond during the next regular meeting.
31. Conduct and Debate
(1) During a Council r�i-ngMeetin , a person must not engage in bullying or harassing
behaviour in respect of a Council Member, Government Official or a City employee, which
I
ncludes but is not limited to:
(a) expressing a negative opinion about the personality or character of a Council Member,
Government Official or City employee;
(b) speaking disrespectfully about a Council Member, a Government Official or a City
employee;
(c) speaking or acting aggressively towards a Council Member, a Government Official or a
City employee;
(d) using offensive gestures or signs;
(e) questioning the motives of a Council Member, Government Official or City employee,
(f) using rude or offensive language or engaging in rude or offensive conduct;
(g) engaging in Harassing conduct under the defil .ras`s" in the most eur-rent
as defined herein; or
(h) disrupting or unnecessarily delaying the conduct of business at the Council Meeting.
(2) During a Council Meetin , a person must:
(a) not speak on electronic communication devices when a person or Council Member is
speaking, except in the case of emergencies;
(b) cease speaking, if called to order by the person presiding over the meeting;
(c) adhere to the provisions of this Bylaw;
(d) adhere to "Respectful Debate" as defined in the most eurrent Council Genclue
Bylawherein; and,
(e) adhere to any rulings or decisions made pursuant to this Bylaw.
(3) Members wishing to speak shall be recognized by the presiding member in the order in
which the members indicate their request, preference being given to the mover and to the
seconder should either or both wish to speak. If more than one member speaks the
presiding member must call on the member who, in the presiding member's opinion, first
spoke.
(4) Members not present during the introduction of the matter under debate shall not be
recognized by the presiding member until after the debate on the matter is concluded and
the matter is dealt with by Council.- and shall not be considered present at the meeting
for the purposes of quorum during the portion of the meeting where they have been
Maple Ridge Council Procedure Bylaw No. 77997799-2021 Page 19 of 30
excluded under this section. Members not present during the introduction of the matter
under debate shall not discuss that matter when recognized by the presiding member.
(5) Members are addressed, as appropriate, in the following manner: the Mayor as "Mayor
(here use the surname)"; a presiding member who is not the Mayor as Chair; and a
Councillor as "Councillor (here use the surname)".
(6) A member wishing to speak for the purpose of speaking directly and concisely on the
matter under debate, may do so after being recognized by the presiding member.
Speaking times are limited to:
1St
Round
2nd
Round
Amendment
Cow
Up
to
— 05 minutes
Up
to 4:05 Minutes
Additional
5 minutes
Council Workshop
Up
to
10 minutes
Up
to 10 Minutes
Additional
5 minutes
Regular Council
Up
to
-105 minutes
Up
to 5 minutes
Up to
5 minutes
however, the presiding member may extend the speaking time where deemed necessary,
or Council may do so by motion.
(7) No member must interrupt a member who is speaking except to raise a point of order.
(8) Members who are called to order by the presiding member
(a) must immediately stop speaking;
(b) may explain their position on the point of order; and
(c) may appeal to Council for its decision on the point of order in accordance with section
132 of the Community Charter [authority of presiding member].
(d) If a member appeals the decision of the presiding member [appeal the decision of the
chair], the question of whether the presiding members' decision will stand must be
asked by the presiding member and voted on without debate and without the
presiding member voting. A tie vote in this situation passes in the affirmative.
(9) Members speaking at a Council mnPnHx4.cAAPPfincr
(a) must use respectful language;
(b) must not use offensive gestures or signs;
(c) must speak only in connection with the matter being debated;
(d) may speak about a vote of Council only for the purpose of making a motion that the
vote be rescinded or reconsidered; and
(e) must adhere to the rules of procedure established under this Bylaw and to the
decisions of the presiding member and Council in connection with the rules and
points of order. rneet
(10) A member may require the question being debated at a Council Meeting
to be read at any time during the debate if that does not interrupt another member who is
speaking.
32. Expulsion from Council Meetings
(1) A person who contravenes the general rules of conduct, "Respectful Debate" or
"Accountability" as defined ' - �B-yl-awherein may be
Maple Ridge Council Procedure Bylaw No. �-907799-2021 Page 20 of 30
ordered expelled from the meeting in accordance with section 133 of the Community
Charter.
(2) If a member is of the opinion that a person has contravened the general rules of conduct,
the member must state on the record how the general rules of conduct were contravened.
(3) If the presng member is of the opinion that the named person did not contravene the
general rules of conduct, the presiding member must state on the record why they believe
the rules of conduct were not contravened.
(4) If a member alleges a contravention of the general rules of conduct and the presiding
member is of the opinion that the named person contravened the general rules of
conduct, the presiding member shall:
(a) permit the person to apologize immediately to the governing body for the conduct that
contravened the Bylaw; or
(b) order the person to leave the Council Meeting immediately.
(5) If a person who has contravened the general rules of conduct is permitted to apologize
and does so apologize, the person presiding shall:
(a) permit the person to remain in the meeting; or
(b) order the person to leave the meeting immediately if the presiding member is of the
opinion that the apology was inadequate.
(6) If a person does not voluntarily comply with an order to leave the meeting, that person
may be removed from the meeting by a peace officer, pursuant to s.133 (2) of the
Community Charter.
33. Motions Generally
(1) Council may debate and vote on a motion only if it is first made by one Council member
and then seconded by another.
(2) A member wishing to make a motion may do so after being recognized by the presiding
member and shall immediately state the motion in the form "I move that".
(3) A motion that deals with a matter that is not on the agenda of the Council
Me2tin at which the motion is introduced may be introduced with Council's
approval through the notice of motion process per section 35 below.
(4) A Council member may make only the following motions, when the Council is considering
a question:
(a) to refer( committee or back to staff);
(b) to amend;
(c) to lay on the table;
(d) to postpone indefinitely;
(e) to postpone to a certain time (date),
(f) to move the previous question;
(g) to adjourn.
Maple Ridge Council Procedure Bylaw No. ��C�O r 799-2021 Page 21 of 30
(5) A motion may be withdrawn by the mover if done so before the presiding member states
the question. A motion may be withdrawn by the mover and seconder of a motion only
with consent of all members present.
(6) A motion made under subsections (4)(c) to (g) is not amendable or debatable.
(7) Council must vote separately on each distinct part of a question that is under
consideration at a Council meeLnMeetin if requested by a Council member.
34. Notice of Motion Process
(1) A Notice of Motion resulting from an item of business that is not listed as being for
Council action on the Council Meeting agenda must be provided to the Corporate Officer
prior to the meeting. The Corporate Officer will circulate the Notice of Motion to the rest
of Council, if time permits, prior to the meeting.
(2) A copy of the motion will appear in the minutes of meeting referred to in Section 25(1)(0)
above as a Notice of Motion.
(3) Upon the member being acknowledged by the Chair the member will read aloud the
motion.
(4) The Corporate Officer shall place the motion and any supporting materials, which the
member presenting the motion should provide, on the agenda of the next Council
meefi-nMeetin for consideration.
35. Motion to Commit
Until it is decided, a motion made at a Council Meetin to refer to committee
precludes an amendment of the main question.
36. Motion for the Main Question
(1) In this section, "main question", in relation to a matter, means the motion that first brings
the matter before the Council.
(2) At a Council Meetin ,the following rules apply to a motion for the main question,
or for the main question as amended:
(a) if a member of Council moves to put the main question, or the main question as
amended, to a vote, that motion must be dealt with before any other amendments are
made to the motion on the main question; and
(b) if the motion for the main question, or for the main question as amended, is decided
in the negative, the Council may again debate the question, or proceed to other
business.
37. Amendments Generally
(1) A Council member may, without notice, move to amend a motion that is being considered
at a Council Meetin .
(2) An amendment may propose removing, substituting for, or adding to the words of an
original motion.
Maple Ridge Council Procedure Bylaw No. 7-7-897799-2021 Page 22 of 30
(3) A proposed amendment must be reproduced in writing by the mover if requested by the
presiding member.
(4) A proposed amendment must be decided or withdrawn before the motion being
considered is put to a vote unless there is a call for the main question.
(5) An amendment may be amended once only.
(6) An amendment that has been defeated by a (negative) vote of Council cannot be
proposeA again.
(7) A Council member may propose an amendment to an adopted amendment.
(8) The presiding member must put the main question and its amendments in the following
order for the vote of Council:
(a) a motion to amend a motion amending the main question;
(b) a motion to amend the main question, or an amended motion amending the main
question if the vote under subparagraph (a) is positive;
(c) the main question.
38. Reconsideration by Council Member
(1) Subject to subsection (5), a Council member who voted with the majority either for or
against a motion may, at the next Council mee-t+n-gMeetin
(a) move to reconsider a matter on which a vote, other than to postpone indefinitely, has
been taken;
(b) move to reconsider an adopted bylaw after an interval of at least 24 hours following
its adoption; and
(c) Council must not discuss the main matter referred to in subsection (1) unless a
motion to reconsider that matter is adopted in the affirmative.
(2) Council has the same authority it had in its original consideration of the matter, subject to
the same conditions that applied to the original consideration.
(3) A vote to reconsider can be debated but must not be reconsidered.
(4) Council may only reconsider a matter that has not
(a) had the approval or assent of the electors and been adopted;
(b) been reconsidered under subsection (1) or section 131 of the Community Charter
[mayor may require Council reconsideration of a matter]; or
(c) been acted on irreversibly by an officer, employee, or agent of the City.
(5) If a motion to reconsider is defeated, the subject matter of the resolution or proceeding
may not be open for consideration by the Council within six months except by way of a
new and substantially different motion.
(6) Subject to applicable enactments, the Council may by resolution, rescind the most recent
reading of a proposed bylaw, other than first reading, and then give the proposed bylaw
that reading with or without amendment.
Maple Ridge Council Procedure Bylaw No. 7�997799-2021 Page 23 of 30
(7) The conditions that applied to the adoption of the original bylaw, resolution, or proceeding
apply to its rejection under this section.
(8) A bylaw, resolution, or proceeding that is reaffirmed under subsection (1) or section 131
of the Community Charter [Mayor may require Council reconsideration of a matter] is as
valid and has the same effect as it had before reconsideration.
39. Privilege
(1) In this section, a matter of privilege refers to any of the following motions:
(a) fix the time to adjourn;
(b) adjourn;
(c) recess;
(d) raise a question of privilege of the Council; and,
(e) raise a question of privilege of a member of Council.
(2) A matter of privilege must be immediately considered when it arises at a Council
-meetMeetin .
(3) For the purposes of subsection (2), a matter of privilege listed in subsection (1) has
precedence over those matters listed after it.
40. Reports from Committees
(1) Council may take any of the following actions in connection with a resolution it receives
from any committee or other body appointed by Council:
(a) agree or disagree with the resolution, support or deny support;
(b) amend the resolution;
(c) refer the resolution back to committee, etc.;
(d) postpone its consideration of the resolution.
41. Adjournment
(1) A Council may continue a Council Meetin
(a) after 10:30 pm only by an affirmative vote of the members present; and
(b) after 11:00 pm only by a unanimous vote of the members present.
(2) A motion to adjourn either a Council Meeting or the debate at a Council
meet-i-r�gMeeting is always in order if that motion has not been preceded at that meeting
by the same motion.
(3) Subsection (2) does not apply to either of the following motions:
(a) a motion to adjourn to a specific day; or
(b) a motion that adds an opinion or qualification to a preceding motion to adjourn.
Maple Ridge Council Procedure Bylaw No. �887799-2021 Page 24 of 30
PART 5 - t5 TAWS
42. Copies of Proposed Bylaws to Council Members
A proposed bylaw may be introduced at a Council Meetin onlycopy of it has been
delivered to each Council member at least 24 hours before the Council meeLnMeeting, or all
Council members present unanimously agree to waive this requirement.
43. Form of Bylaws
(1) A bylaw introduced at a Council Meetin must:
(a) be printed;
(b) have a distinguishing name;
(c) have a distinguishing number;
(d) contain an introductory statement of purpose; and
(e) be divided into sections if applicable.
44. Bylaws to be Considered Separately or Jointly
(1) Council must consider a proposed bylaw at a Council Meetin either:
(a) separately when directed by the presiding member or requested by another Council
member; or
(b) jointly with other proposed bylaws in the sequence determined by the presiding
member.
45. Reading and Adopting Bylaws
(1) The presiding member of a Council Meetin may:
(a) have the Corporate Officer read a synopsis of each proposed bylaw or group of
proposed bylaws; and then
(b) request a motion that the proposed bylaw or group of bylaws be read.
(2) The only motion required for the reading of a bylaw shall be:
"That (short title of bylaw) be given first reading (or first and second readings, or first,
second and third readings)."
(3) The only motion required for the adoption of a bylaw shall be:
"That (short title of bylaw) be adopted."
(4) A proposed bylaw may be debated and amended at any time during the first three
readings unless prohibited by the Community Charter and, if amended, a motion at third
reading shall be "to give the bylaw third reading as amended".
(5) Subject to section 477 of the Local Government Act [OCP adoption procedures], each
reading of a proposed bylaw must receive the affirmative vote of a majority of the Council
members present.
Maple Ridge Council Procedure Bylaw No. �7997799-2021 Page 25 of 30
(6) In accordance with section 135 of the Community Charter (requirements for passing
bylaws], Council may give two or three readings to a proposed bylaw at the same Council
-meetMeeting.
(7) Despite section 135(3) of the Community Charter Lrequirements for passing bylaws], and
in accordance with section 477 and 480 of the Local Government Act [public hearings],
Council may adopt a proposed official community plan or zoning bylaw at the same
meeting at which the plan or bylaw passed third reading.
(8) The Corporate Officer is hereby authorized to consolidate one or more of the bylaws of the
municipality pursuant to Section 139 [consolidation of bylaws] of the Community Charter
and to make minor corrections to bylaws at third reading and adoption of bylaws, such as
spelling mistakes and sequential numbering errors.
46. Bylaws Must be Signed
(1) After a bylaw is adopted, and signed by the Corporate Officer and the presiding member of
the Council Meetin at which it was adopted, the Corporate Officer must have it
placed in the City Is records for safekeeping and endorse upon it:
(a) the City's corporate seal, the dates of its readings and adoption; and
(b) the date of Ministerial approval or approval of the electorate if applicable.
PART 6 -RESOLUTIONS
47. Form of Resolution
A resolution shall be dealt with on a motion put by a member and seconded by another
member.
48. Introducing Resolutions
(1) The presiding member of a meeting may:
(a) have the corporate officer read the resolution; and
(b) request a motion that the resolution be introduced.
PART 7 -COMMITTEE OF THE WHOLE(
49. Meeting Procedures
(1) The Committee of the Whole meetings will be held in the Council Chambers on the first
and third Tuesday of each month, except August, unless otherwise resolved by Council.
(2) Annually Council must make available to the public a schedule of the dates, times, and
places of regular Committee of the Whole meetings in the same manner as is required for
regular o^^^' m^^+ ^gc.Council Meetings. The Committee of the Whole meeting
schedule may be combined and made available with the annual notice of regular Council
meet + Meetings.
(3) A special meeting of the Committee of the Whole may be called in the same manner as
for a special Council Meeting as provided for in the Community Charter
Maple Ridge Council Procedure Bylaw No. �7-997799-2021 Page 26 of 30
and notice for this special committee meeting must be given in the same manner as for a
special c Council Meeting.
(4) At any time during a regular or special Council i Meeting for which proper notice
has been given Council may resolve to go into Committee of the Whole without further
notice. Upon the Committee of the Whole rising and reporting, the regular or special
Council FnMeetin resumes with the first order of business thereafter being Council
considering the report of the Committee of the Whole.
50. Minutes of CoW Meeting to be Maintained and Available to Public
(1) Minutes of the proceedings of COW must be
(a) legibly recorded;
(b) certified by the Corporate Officer; and
(c) open for public inspection in accordance with section 97(1)(c) of the Community
Charter [other records to which public access must be provided].
51. Presiding Members at CoW Meetings and Quorum
(1) The Mayor or Acting Mayor shall preside in CoW.
(2) The quorum of CoW is the majority of Council members.
PART 8 -COMMITTEES
52. Committees of Council
(1) Council shall appoint all representatives on committees and all boards, commissions, or
other bodies to which the City is entitled to appoint representatives except standing
committees.
(2) Council may establish and appoint a select committee to consider or inquire into any
matter and to report its findings and opinion to Council. At least one member of a select
committee must be a Council member and persons who are not council members may be
appointed. Council may dissolve a select committee at any time.
(3) The Mayor must establish standing committees for matters the Mayor considers would be
better dealt with by committee and must appoint persons to those committees. At least
half of the members of a standing committee must be Council members and persons who
are not eoun6i!Council members may be appointed.
(4) The Mayor may dissolve a standing committee at any time.
(5) The authority to appoint persons to committee includes the authority to rescind the
appointment at any time.
53. Duties and Authority of Standing Committees
(1) Standing committees must consider, inquire into, report, and make recommendations to
Council about matters that are referred by the Mayor or Council or on matters set out on
the committee's terms of reference.
(2) Standing committees should report their findings and opinions to Council as required or at
the next Council Meetin if a time is not specified.
Maple Ridge Council Procedure Bylaw No. 77007799-2021 Page 27 of 30
(3) Standing committees are advisory in nature unless enabled by bylaw.
54. Duties and Authority of Select Committees
(1) Select committees must consider, inquire into, report, and make recommendations to
Council about matters that are referred by Council or on matters set out on the
committee's terms of reference.
(2) Select committees should report their findings and opinions to Council as required or at
the next Council meeLkVMeeting if a time is not specified.
(3) Select committees are advisory in nature unless enabled by bylaw.
55. Schedule of Committee Meetings
(1) At its first meeting after its establishment or the first meeting of the year, a committee
must establish an annual schedule of meetings to be held at City Hall unless otherwise
stated in the terms of reference for the committee.
(2) Standing and select committees should meet at minimum on a quarterly basis.
(3) The chair of a committee may call a meeting of the committee in addition to the
scheduled meetings or may cancel a meeting.
56. Notice of Committee Meetings
(1) Subject to subsection (2), after the committee has established the annual schedule of
committee meetings, including the times, dates and places of the committee meetings,
notice of the schedule must be given by:
(a) posting the meeting dates, time and places on the City's website; and
(b) providing a copy of the schedule to each member of the committee.
(2) Where revisions are necessary to the annual czrhPrfi of committee meetings, the
Corporate Officer must, as soon as possible, update the City's website with any revisions
to the date, time and place or cancellation of a committee meeting.
57. Attendance at Committee Meetings
(1) Except where the provisions of section 90 of the Community Charter meetings that may
or must be closed to the public] apply, all committee meetings are open to the public.
(2) Before closing a committee meeting or part of a committee meeting to the public, the
committee must pass a resolution in a public meeting in accordance with section 92 of
the Community Charter, which includes the reason for the closed meeting as described in
section 90 of the Community Charter.
(3) Individuals that are not members of the committee are not permitted to participate in
discussion during committee meetings unless called upon by the Chair. If a member
alternate is in attendance in addition to the primary member the member alternate is not
permitted to participate in discussion unless called upon by the Chair.
Maple Ridge Council Procedure Bylaw No. ���97799-2021 Page 28 of 30
(4) Only voting members as identified in the committee terms of reference may vote on
committee matters. If a member alternate is in attendance in addition to the primary
member the member alternate is not permitted to vote.
(5) Members shall provide the Committee Clerk with a confirmation of their planned method
of attendance at a committee meeting (if the meeting is held through Electronic Means,
in -person, or through a hybrid of both) no later than the end of day the day before the
committee meeting.
58. Quorum
The quorum for a committee is a majority of all of its members unless otherwise noted in the
terms of reference for that committee.
59. Conduct and Debate
The rules and procedures of Council defined in this bylaw must be observed during ^^r�m;++�^
neetings, so far aS is px.-NSsible and Uniess as otherwise provided On this By! Committee
meetings, including the requirements to engage in Respectful Debate, demonstrate
Accountability, and to abstain from Harassinj conduct toward another Member, a Committee
appointee, volunteer or staff.
60. Minutes of Committee Meetings to be Maintained and Available to Public
(1) Minutes of the proceedings of a committee must be
(a) legibly recorded;
(b) certified as correct and signed by the Chair once approved by the committee; and
(c) available for public inspection at City Hall and on the website, other than a meeting or
part of a meeting that is closed to the public.
(2) Sectionsshall only apply to meetings of the following, unless this bylaw
provides for other procedures for taking of minutes by one or more bodies referred to in
this subsection, the body is exempted by regulation, or to the extent they are modified by
regulations:
(a) a standing or select committee established by Council;
(b) a municipal commission established under section 143 of the Community Charter;
(c) a body that under the Community Charter or any other Act may exercise the powers of
Council;
(d) a parcel tax review panel established under section 204 of the Community Charter;
and,
(e) a body prescribed by regulation.
PART 9 -GENERAL
61. Severance
(1) If any section, subsection or clause of this bylaw is for any reason held to be invalid by the
decision of a court of competent jurisdiction, such decision will not affect the validity of
the remaining portions of this bylaw.
Maple Ridge Council Procedure Bylaw No. �7-997799-2021 Page 29 of 30
(2) This bylaw may not be amended or repealed and substituted unless Council first gives
Alternate Public Notice or notice in accordance with section 94 of the Community Charter
[public notice].
62. Modifications
(1) This bylaw shall be reviewed by Council on each 12-month anniversary of its adoption to
determine if amendments are required. In the event that Council determines through a
resolution that amendments are required, amendments to this bylaw shall be presented
to Council within three (3) months of that resolution, with final adoption of amendments
within five (5) months of that resolution.
READ a first time the
READ a second time the
READ a third time the
day of , 2021.
day of
. 2021.
. 2021.
NOTICE of intention to proceed with adoption published in the Maple Ridge -Pitt Meadows
News, on , 2024:2022 and , 2024:2022, pursuant to Section 124(3)
of the Community Charter.
ADOPTED, the day of
PRESIDING MEMBER
2021.
CORPORATE OFFICER
Maple Ridge Council Procedure Bylaw No. ��-807799-2021 Page 30 of 30
Appendix C
City of Maple Ridge
Council Procedure Bylaw No. 77007799-2021
Table of Contents
Page
PART 1 - INTRODUCTION............................................................................................33
1.
Title.................................................................................................................
33
2.
Repeal............................................................................................................33
3.
Definitions.......................................................................................................33
4.
Incorporation of Definitions...............................................................................7
5.
Application of Rules of Procedure.....................................................................7
6.
Public Notice Posting Place..............................................................................7
PART 2 - COUNCIL MEETINGS.......................................................................................8
7.
Inaugural Meeting.............................................................................................8
8.
Time and Location of Meetings.........................................................................9
9.
Notice of Council Meetings...............................................................................9
10.
Calling and Notice of Special Council Meetings..............................................10
11.
Electronic Meeting Participation by Council Members....................................10
12.
Public Hearings...............................................................................................12
PART 3 - DESIGNATION OF MEMBER TO ACT IN PLACE OF MAYOR.................................13
13.
Acting Mayor...................................................................................................13
PART 4 - COUNCIL PROCEEDINGS...............................................................................13
14.
Application of Rules to Other Bodies..............................................................13
15.
Attendance of Public at Meetings...................................................................14
16.
Attendance at Closed Meetings......................................................................14
17.
Resolution Required Before Closed Meeting..................................................14
18.
Closed Meetings and Bylaws..........................................................................14
19.
Confidentiality.................................................................................................14
20.
Meeting Minutes.............................................................................................15
21.
Calling Meeting to Order.................................................................................15
22.
Adjourning Meeting Where No Quorum..........................................................15
23.
Agenda...........................................................................................................15
24.
Order of Proceedings and Business...............................................................17
25.
Consent Agenda Items...................................................................................17
26.
Other Matters Deemed Expedient..................................................................18
27.
Public Question Period...................................................................................18
28.
Voting at Meetings..........................................................................................18
29.
Delegations.....................................................................................................19
30.
Points of Order................................................................................................20
Maple Ridge Council Procedure Bylaw No. 77007799-2021 Page 1 of 35
31. Conduct and Debate.......................................................................................21
32. Expulsion from Council Meetings.. 4 a V K a a 9 a 0 a a 0 a a 0 a 0 0 9 a 0 a I a 0 0 0 0 a 0 0 0 0 0 1 0 a a a 2 0 a a 2 0 0 0 0 0 a a a a a a a 4 a a a a a 0 0 K 0 23
33. Motions Generally.,.... NONE R&ERGER 0 0 a 0 0 a 0 a a 0 0 a a a a a 5 5 a 5 a a a a a 0 a a a a a a 0 0 a 0 a 0 a a 0 0 0 0 1 0 0 0 0 0 a a 0 0 0 a 0 0 a 0 a a 0 0 0 0 0 a a a 0 0 a 0 23
34. Notice of Motion Process................................................................................ 24
35. Motion to Commit............................................................................................24
36. Motion for the Main Question..........................................................................24
37. Amendments Generally..................................................................................24
38. Reconsideration by Council Member............ name name mass some manaffams an 26
39. Privilege......................................................................................................... a 26
40. Reports from Committees............................................................................... 27
41. Adjournment...................................................................................................27
PART 5 - BYLAWS............... 0 9 a a 0 a 0 a a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 am 0 0 a am I a a 0 0 0 an a MR a a 8 a 8 a a a a a a 0 a 0 a a a a 0 a a & a 0 a a 0 0 a a W a a 0 0 0 0 a a a I a a 0 27
42. Copies of Proposed Bylaws to Council Members...........................................27
43. Form of Bylaws...............................................................................................27
44. Bylaws to be Considered Separately or Jointly ......... ......................................27
45. Reading and Adopting Bylaws........................................................................28
46. Bylaws Must be Signed..................................................................................28
PART6 - RESOLUTIONS...............................................................................................29
47. Form of Resolution.........................................................................................29
48. Introducing Resolutions..................................................................................29
PART 7 - COMMITTEE OF THE WHOLE(CoW).................................................................29
49. Meeting Procedures.......................................................................................029
50. Minutes of CoW Meeting to be Maintained and Available to Public.. omma possums@" S29
51. Presiding Members at CoW Meetings and Quorum........................................29
PART8 - COMMITTEES...... NONE MEN NONE woommaosomon mman ago@ 9 0 0 9 9 5 a 0 0 a 0 V 0 0 a 0 0 0 a 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 a a 0 a a 5 30
52. Committees of Council...... Boom massommousso memo mommunwam 0 a 0 0 0 0 0 0 K 0 a 0 0 a 0 a a 0 a 0 a a 0 a 0 a 0 a a 0 a a a a 8 0 a a a a a a K a a a a u 0 30
53. Duties and Authority of Standing Committees................................................30
54. Duties and Authority of Select Committees.....................................................30
55. Schedule of Committee Meetings...................................................................30
56. Notice of Committee Meetings.............. memo 0 0 0 0 a 0 a a 0 9 0 a 0 0 1 a 0 0 a a a a a 4 a 4 a a a X a a 0 a a a 0 a 32
57. Attendance at Committee Meetings...... mass man snuffs Oman BONN am a nsummousammo Ron 32
58. Quorum...... monessausums BONN NONE ONE ONE 0 0 0 a 0 a 0 0 0 a a 0 a a a a a 0 a a a a 0 a 4 a a 8 4 a a a a a a 4 1 a a a a a K a a a a K a 0 a a a a a a a N a a a a a a am I V ME 0 1 0 0 a 32
59. Conduct and Debate., a a a 3 0 9 a a 0 0 0 0 0 a 0 a a V 0 5 5 0 a 1 0 0 a 0 an a 0 0 0 0 a 0 0 0 a 0 0 0 0 0 0 0 a 0 a a 0 a a 0 X a a I a a 4 a a a a a a a a so an at a 9 on a 0 0 0 a 32
60. Minutes of Committee Meetings to be Maintained and Available to Public.....32
PART9 - GENERAL..... I a a 0 0 a a a a a 0 a a X A a a a a 9 0 a d 0 1 a 1 9 9 a A a 0 a a 0 0 a a a 1 0 0 0 a 0 a I a 0 0 0 2 a a 0 a 0 a a I 1 0 0 0 0 A 0 0 9 a a a 0 a a a 0 a 0 a am ON an a a a a I Boom 34
61. Severance...................................................................................................3434
62. Modifications. .34
.................................................................................................
Maple Ridge Council Procedure Bylaw No. �097799-2021 Page 2 of 35
City of Maple Ridge
Bylaw No. �7997799-2021
A Bylaw to regulate the proceedings of Council, Council Meetings
and other Council reporting bodies
WHEREAS pursuant to the Community Charter, Council must by bylaw, establish general
procedures to be followed by Council and committees in conducting their business;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows:
PART 1 -INTRODUCTION
1. Title
(1) This Bylaw may be cited as the "Maple Ridge Council Procedure Bylaw No. �997799-
202117
.
2. Repeal
Hereby.L.t be repealed it its entirety upon the adoption of this bylaw.
3. Definitions
(1) In this Bylaw,
"Accountability" means an obligation and willingness to accept responsibility or to account
for ones actions. Conduct under this principle is demonstrated when Council Members,
individually and collectively, accept responsibility for their actions and decisions:
"Acting Mayor" the Council member responsible for acting in the place of the Mayor when
the Mayor is absent or otherwise unable to act or when the office of the Mayor is vacant;
"Agenda" is the list of items and order of business for any meeting of Council or its
Committees;
"Alternate Public Notice" means the method adopted by bylaw setting out alternative
means of publishing a notice under section 94.2 of the Community Charter instead of
publishing the notice in a newspaper in accordance with section 94.1(1)(a) and (b) of the
Community Charter;
"Chair" means the Mayor, Acting Mayor or presiding officer appointed under the
Community Charter or this Bylaw, who is chairing a meeting;
"City" means the Corporation of the City of Maple Ridge;
"City Hall" means Maple Ridge City Hall located at 11995 Haney Place, Maple Ridge,
British Columbia;
"City Website" means the information resource found at an Internet address provided by
the City, the current home landing page located at www.mapleridge.ca;
Maple Ridge Council Procedure Bylaw No. 77097799-2021 Page 3 of 35
"Commission" means a municipal commission established under s.143 of the Community
Charter,
"Committee" means a Select or Standing committee of Council, an Authority, an Advisory
committee, a Board and any other committee established by Council or authorized by
statute and excludes the Committee of the Whole;
Maple Ridge Council Procedure Bylaw No. 7-7007799-2021 Page 4 of 35
"Committee of the Whole" [CoW] is a committee of all members of Council established to
consider but not to decide on matters of the City's business with its primary purpose
being the initial review of information to ensure Council can debate and vote on issues at
a future Council Meeting;
"Community Charter" means Chapter 26 [SBC 2003];
"Corporate Officer" means the municipal employee appointed as Corporate Officer to
carry out duties as defined in section 148 of the Community Charter or a designate;
"Council" means the Council of the City of Maple Ridge;
"Council Meeting" means any gathering to which members of Council have been invited,
whereby quorum is obtained, at which discussion could be seen to be making decisions or
moving towards making decisions, and is a material part of council's decision -making
process;
"Councillor" means a member of Council other than the Mayor;
"Council Workshop" means a Council Meetin which primary purpose is the
receipt of information, review and discussion of policies and other matters of interest to
Council, and to make decisions related as required;
"Electronic Means" means through the use of videoconferencingtechnnlogy enabling real-
time bidirectional video feeds showing the participants and in a manner that allows
meeting participants to see and hear the other meeting participants;
"Harassing" means conduct which is discriminatory, sexual, or personal harassment,
which may include but is not limited to:
(a) any unwelcome or objectionable conduct or comment that would be
considered discriminatory under the BC Human Rights Code if the conduct
or comment was in respect prohibited grounds, and including the following
(� race,
(ii) conviction for an offence,
(iii) colour.
(iv) ancestry,,
(v) physical disability
Zvi) place of origin,
Lii) mental disability
(viii) political belief,
(ix) sex,
(x) religion,
(xi) gender identity or expression
(xii) age,
(xiii) marital status,
�xiv) sexual orientation,
�xv) family status;
fib) Sexual Harassment;
Maple Ridge Council Procedure Bylaw No.-7�-997799-2021 Page 5 of 35
cl anv other unwelcome or objectionable conduct or comment by a Member or
Committee appointee toward another Member, a Committee appointee,
volunteer or staff that causes that individual to be humiliated or intimidated,
including verbal aggression or insults, making derogatory comments,
including questioning the professional competence of an Committee
appointee, volunteer or staff, calling someone derogatory names, hazing or
initiation practices, vandalizing personal belongings or spreading malicious
and untrue rumours;
"Inaugural Meeting" means the meeting at which members elected at the most recent
general local election are sworn in;
"Local Government Act" means Chapter 1 [RSBC 2015}]�
"Mayor" means the duly elected Mayor of the City of Maple Ridge;
"Member" means the Mayor or a Councillor in relation to Council, or an appointed
individual of a committee or commission, in relation to a committee or commission;
"Motion" means a formal proposal made by a Member at a meeting of Council or
committee that directs an approval or a specified course of action (see also Resolution);
"Point of information" means the procedure pursuant to which a member may raise their
hand and ask the Chair to require further information on the subject being debated;
"Point of order" means a procedure by which a member interrupts another speaker to ask
the Chair to rule on a procedural matter immediately;
"Public Notice Posting Place" for the purpose of giving notices under section 94 of the
Community Charter, means:
(1) the window in the west entrance to the lobby of the City Hall; and,
(2) the City Website.
"Question" means the subject matter of a motion except where referring to public
question period;
Maple Ridge Council Procedure Bylaw No. �987799-2021 Page 6 of 35
"Quorum" means:
(1) In the case of Council meetingsMeetinjs, a majority of the number of members of
which the Council consists under the Community Charter; and,
(2) In the case of a committee or other body, a majority of the voting members
appointed.
"Resolution" means a formal determination made by Council or Committee that approves
or orders a specified course of action (see also Motion);
Respectful Debate" means a polite discussion in which different positions on a tonic are
outlined and deliberated. Although the act of discussing opposing viewpoints or ideas
regarding a particular matter can be uncomfortable, such discussions are permitted
brovided that thev are conducted in a dignified and respectful manner. Personal attacks
do not constitute Respectful Debate;
"Tabled" means to lay on the table whereby an item will be dealt with within the current
meeting or on next meeting agenda as unfinished business;
"Urgent Business" means business that requires the urgent attention of Council in
connection with public health or safety, a financial or legal matter of significance to the
City, or a request for a leave of absence.
4. Incorporation of Definitions
(1) Unless otherwise defined in this Bylaw, the definitions used in the Community Charter and
the Local Government Act and the Interpretation Act apply to this Bylaw.
5. Application of Rules of Procedure
(1) The provisions of this Bylaw govern the proceedings of Council Workshop, Regular
Council, Committee of the Whole, Closed Council, all standing and select committees of
Council, and Commissions.
(2) In cases not provided for under this Bylaw, then the most current version of Robert's
Rules of Order applies to the proceedings of Council, Committee of the Whole, and
Council committees to the extent that those Rules are.
(a) applicable in the circumstances; and
(b) not inconsistent with provisions of this Bylaw or the Community Charter.
(3) The rules of procedure contained in this bylaw, except those that are governed by
statutory provisions, may be temporarily suspended by two-thirds vote of all members
present.
6. Public Notice Posting Place
(1) The Public Notice Posting Place is to be used for the purpose of giving notices under
Section 94 of the Community Charter.
Maple Ridge Council Procedure Bylaw No. �987799-2021 Page 7 of 35
PART 2 - COUNCIL MEETINGS
7. Inaugural Meeting
(1) Following a general local election, the first meeting of Council must be held within the first
ten (10) days of November in accordance with section 124(2)(g) of the Community
Charter in the year of the general local election.
Maple Ridge Council Procedure Bylaw No. 77007799-2021 Page 8 of 35
(2) If a quorum of ^^�^�' Yv'^mh^v^liouncil Members elected at the general local election has
not taken office by the date of the meeting referred to in subsection (1), the first Council
Meetin must be called by the Corporate Officer and held as soon as reasonably
possible after a quorum has taken office.
8. Time and Location of Meetings
(1) All Council �eet+r}gsMeetin�s must take place within City Hall except when Council
resolves to hold meetings elsewhere or through Electronic Means. Except in the case of a
meeting outside of City boundaries, Council may pass the resolution to hold a meeting
outside of City Hall at the commencement of that meeting.
(2) Council must establish prior to December 31, by resolution, a schedule of Regular
Meetings, The Regular Council meetin sMeetinjs will typically:
(a) be held on the second and fourth Tuesday of each month unless otherwise scheduled
by Council resolution; and,
(b) begin at 7:00 pm.
(3) Other Meetings of Council:
(a) Committee of the Whole will be held on the first and third Tuesday of each month; and
(b) Council Workshop will be held on the second and fourth Tuesday of each month.
(4) Rescheduling/Changing Meetings of Council:
Council may by resolution:
(a) reschedule or cancel meetings;
(b) change the time or location for holding meetings;
(c) recess for a short period with a statement of approximate time a meeting will be
reconvened; and,
(d) call an additional meetings) at the time and place stipulated in the Council resolution.
The Corporate Officer may, in accordance with the Mayor and the Chief Administrative Officer or
by a resolution of Council, cancel, postpone, or reschedule any meeting of Council, and establish
a different day, time or place for that meeting.
9. Notice of Council Meetings
(1) In accordance with section 127 of the Community Charter notice of council meetings],
Council must prepare, annually on or before December 31 a schedule of the dates, times
and places of regular Council ���eti-r�gsMeetin�s and must make the schedule available to
the public at least once a year in accordance with section 94 of the Community Charter,
and by posting it at the Public Notice Posting Places.
(2) Where revisions are necessary to the annual schedule of regular Council
��eeti-agsMeetin�s, the Corporate Officer must, as soon as possible, post a notice at the
Public Notice Posting Places which indicates any revisions to the date, time and place or
cancellation of a regular Council Meetin .
(3) The Corporate Officer must give public notice or Alternate Public Notice of a cancelled or
rescheduled meeting in respect of which Council has resolved to exclude the public.
Maple Ridge Council Procedure Bylaw No. �997799-2021 Page 9 of 35
(4) In the event a meeting open to the public or Public Hearing is held through Electronic
Means, the Corporate Officer must give public notice or Alternate Public Notice of the link
to allow participation in the meeting.
10. Calling and Notice of Special Council Meetings
(1) The Mayor may call a special Council Meeting at any time by sending a written notice of
the date, time, place and nature of the meeting to all Council members and to the
Corporate Officer.
(2) Two or more Council Members may, in writing, request that the Mayor call a Special
Council Meeting.
(3) Two or more Council Members may request that the Mayor call a Special Council Meeting
by sending a Special Council Meeting Notice to all Council Members and to the Corporate
Officer if:
(a) within 24 hours after receiving a request pursuant to Section 10(2), the Mayor has
not made arrangements for a Special Council Meeting to be held within the next 7
days; or
(b) the Mayor and the Acting Mayor are absent or otherwise unable to call a Special
Council Meeting.
(4) Except where notice of a special meeting is waived by unanimous vote of all council
members present under section 127(4) of the Community Charter and items on the
special meeting agenda are Urgent Business, a notice of the date, hour, and place of a
special Council meet' Meetin must be given at least 24 hours before the time of
meeting, by.
(a) posting a copy of the notice at the regular Council Meetin place;
(b) posting a copy of the notice at the Public Notice Posting Place; and
(c) leaving one copy of the notice for each Council member in the Council member's
mailbox at City Hall and providing an electronic copy for each member through the
City's eAgenda.
(5) The notice under subsection (4) must describe in general terms the purpose of the
meeting and be signed by the Corporate Officer or designate.
(6) Before the time of a special Council �oneetingMeeting, the person or persons calling the
meeting may by notice:
(a) cancel the meeting; or
(b) postpone the meeting and reschedule it to a different day and time.
11. Electronic Meeting Participation by Council Members
LI
A Council or Council Committee meeting may be conducted through Electronic Means, as
an in -person meeting, or a hybrid of both.
2) The Chair shall determine if in -person attendance is a requirement at a Council Meeting,
subject to members being provided with five (5) days advance notice of the requirement to
attend in person.
Maple Ridge Council Procedure Bylaw No. 77887799-2021 Page 10 of 35
(3) Advance public notice or Alternate Public Notice of a meeting of Council will be posted on
the City Website and will include:
(a) the way in which the meeting is to be conducted by Electronic Means, in -person, or a
hybrid of both; and,
(b)_ the_ways in which the public may attend to hear, or watch and hear, the proceedings.
(�}(4) A member of council or a council committee who is unable to attend e#
in person at a regular Council Meetin , a special Council Meeting or a
council committee meeting may participate in the meeting by etee ^�^ ^o;-o+�h-�
c m� �^�c-a-mac-i-I+t+esElectronic Means if:
(a) the facilities enable the other members of Council or Council Committee to hear and
see and be heard and seen by the Council or Council Committee Members;
(b) except for any part of the Council or Council Committee meeting that is closed to the
public, the facilities enable the public to hear, or watch and hear, the Council or Council
Committee member; and,
(c) the Council member attending virtually uses one of the corporate approved
backgrounds or their natural environment so that it is clear that they are not in
Council Chambers.
(1) Members of Council and Council committee who are participating in a meeting conducted
in accordance with this section are deemed to be present at the meeting.
(2) The mr�,-t,�e; Member presiding as Chair at a meeting must not participate electronically
and must be present in person at the place where the public may attend to hear, or watch
and hear the meeting. The Corporate Officer must also be present in person.
{�}(1) If a member of Council participates in a meeting of Council by ^'^^+�^^�^ ^r ^+"^�
^nmmi �„�^�+�^r f�^,��+�^^Electronic Means:
(a) is not present at the start of the meeting_the Chair shall a-d-�ise-keep the member in
the virtual waiting room until the current item has concluded as to not interrupt the
proceedings;
(a-)(b) the Chair shall announce when Council wmembers join the meeting;
(-b-}(a) the-Me�Council member shall advise when they leave the meeting and sha
state the reason why if associated with an item up for discussion; and
(-E}(b) the Chair shall repeat the results of each vote, including the names of Council
members voting in favour and opposition, immediately following each vote.
- - - -- -
o. --•- - -- - - - - - -- --- - -- ---- --
• -. -. -• .
(a verbally acknowledge that they are in a secure area where no one else can hear them;
and
(b) that they will maintain that confidentialitythe a -(duration of the meeting.
(a-) The Corporate Officer will record this acknowledgement w �" "^ �^^^��'^�' in the
minutes of the Closed Council Meetin .
{�(1) In the case of an interruption in the communication link to the members)
participating ^'^^+�^n�^�"� Through Electronic Means at Council Meetings:
Maple Ridge Council Procedure Bylaw No. �-997799-2021 Page 11 of 35
(a) The Chair or Council member will notify technical support staff.
{�)�a�Should the member be disconnected while speaking, the Chair may move on to
the next speaker.
{-E}(b) Once communications are re-established, the Council member will be provided
another opportunity to speak so long as the current item is being considered.
{�}(1) The meeting will continue without the ^'^^+�^^�^ participants) attending through
Electronic Means so long as there is quorum present.
(1) Members shall provide the Corporate Officer with a confirmation of their planned method
of attendance at a meeting (if the meeting is held through Electronic Means, in -person, or
through a hybrid of both) no later than the end of day the day before the meeting..
12. Public Hearings
(1) Public Hearings will be held on the third Tuesday of each month (unless stated in the
current Council Meeting Schedule published before December 31 each year) and will
begin at 7:00 pm.
(2) Public Hearings are to be held in Council Chambers except when the scope of a Public
Hearing may warrant holding it in a larger location and may be held by Electronic Means,
as an in -person meeting, or a hybrid of both.
(3) Public Hearings must be held after the after second reading of a bylaw and before third
reading.
(4) More than one item for consideration that is the subject of a bylaw may be included in a
Notice of Public Hearing and more than one bylaw may be considered at a Public Hearing.
(5) A written report of each Public Hearing item containing a summary of the nature of the
representations respecting the bylaw that were made at the Public Hearing, must be
prepared and maintained as a public record.
(6) The report under subsection 12(5) must be signed by the Presiding Member and be
certified as being fair and accurate by the Corporate Officer or the delegate.
(7) A Public Hearing may be adjourned and no further notice of the hearing is necessary if a
time and place for the resumption of the hearing is stated to those present at the time
that the hearing is adjourned.
(8) Despite Section 135(3) of the Community Charter [at least one day between third reading
and adoption] a Council may adopt an official community plan or zoning bylaw at the
same meeting at which the bylaws) passed third reading.
�9) Members shall provide the Corporate Officer with a confirmation of their planned method
of attendance at a Public Hearing (if the meeting is held through Electronic Means, in -
person, or through a hybrid of both) no later than the end of day the day before the Public
Hearin .
Maple Ridge Council Procedure Bylaw No.-7�997799-2021 Page 12 of 35
PART 3 -DESIGNATION OF MEMBER TO ACT IN PLACE OF MAYOR
13. Acting Mayor
(1) Annually, in November, Council must from amongst all its members designate Councillors
to serve on a rotating basis as the member responsible for acting in the place of the
Mayor when the Mayor is absent or otherwise unable to act or when the office of the
Mayor is vacant. The term of the designate Councillors acting in the place of the Mayor is
not required to be equal amongst all Councillors, and Councillors may chose to exclude
themselves from the Acting Mayor rotation. If a Councillor is unable or unwilling to
participate in an Acting Mayor rotation, that Councillor may be excluded from an Acting
Mayor rotation for up to one year.
(2) The Acting Mayor shall chair the Committee of the Whole meeting.
(3) Should the Acting Mayor be absent or 15 minutes late at the start of the meeting the next
member in line for Acting Mayor will preside.
(4) Each Councillor designated under this section must fulfill the responsibilities of the Mayor
in his or her absence.
(5) The member designated under this section has the same powers and duties as the Mayor
in relation to the applicable matter.
PART 4 -COUNCIL PROCEEDINGS
14. Application of Rules to Other Bodies
(1) In addition to applying to Council t���et+egsMeetin�s, sections 15, 16 and 17 also apply to
meetings of the following (note: other Parts of this Bylaw may also apply to these bodies
as applicable):
(a) Committee of the Whole (CoW);
(b) Standing committees;
(c) Select committees;
(d) An advisory body established by Council;
(e) A municipal commission;
(f) A body that under the Community Charter or other Act may exercise the powers of the
City or Council;
(g) The Parcel Tax Roll Review Panel; and
(h) A body prescribed by Provincial Regulation.
Maple Ridge Council Procedure Bylaw No. �997799-2021 Page 13 of 35
15. Attendance of Public at Meetings
(1) Except where the provisions of section 90 of the Community Charter (meetings that may
or must be closed to the public] apply, all Council e��eti-r�gsMeetin�s must be open to the
public.
(2) Before closing a Council Meetin or part of a Council +meet-�agMeetin� to the
public, Council must pass a resolution in a public meeting in accordance with section 92
of the Community Charter requirements before Council 7'T"7'G�tT7tgMeetin is closed], which
includes the reason for the closed meeting as described in section 90 of the Community
Charter.
(3) The presiding member may expel or exclude from a Council Meetin any person in
accordance with section 133 of the Community Charter.
16. Attendance at Closed Meetings
(1) Council may allow City staff to attend, or may choose to exclude them from attending
closed meetings, as it considers appropriate.
(2) Council may allow a person other than a City staff to attend closed meetings, if Council
considers it necessary and if the person already has knowledge of confidential
information or is a lawyer attending to provide legal advice in relation to the matter.
(3) The minutes of closed meetings must record the names of all persons in attendance and
when they entered and left the meeting.
4) The electronic recordings of closed meetings shall be retained until the later of:
a. The minutes of closed meetings have been verified as to their accuracy by
comparing them to the recording of the closed meeting and adopted; and
b. Six (6) months after the date the meeting took place.
17. Resolution Required Before Closed Meeting
Before a closed meeting is held, Council must state by resolution passed in a public meeting,
the fact that the meeting or part thereof is to be closed, and the basis under the applicable
sections of the Community Charter under which the meeting or part thereof is to be closed.
18. Closed Meetings and Bylaws
Council must not vote on the reading or adoption of a bylaw at a closed meeting.
19. Confidentiality
All Members must keep in confidence information that was considered, or is scheduled to be
considered, at any closed meeting, until and unless Council by resolution agrees to make the
confidential information available to the public. The Chair of the closed meeting may
determine at their discretion the method of providing the materials presented at the closed
meeting and whether materials are to be collected at the end of the closed meeting.
Maple Ridge Council Procedure Bylaw No. �7-907799-2021 Page 14 of 35
20. Meeting Minutes
(1) Minutes of the proceedings of Council must be:
(a) legibly recorded;
(b) certified as correct by the Corporate Officer; and
(c) signed by the Mayor or other member presiding at the meeting.
(2) The minutes of previous meetings, by resolution of Council, shall be adopted.
(3) In accordance with section 97(1)(b) of the Community Charter bother records to which
public access must be provided] minutes of the proceedings of Council must be open for
public inspection at City Hall during its regular office hours.
(4) Subsection 21(3) does not apply to minutes of a Council Meetin or that part of a
Council Meetin from which persons were excluded under section 90 of the
Community Charter meetings that may be closed to the public].
21. Calling Meeting to Order
(1) As soon as possible after the time specified for the commencement of a Council
Meetin , if there is a quorum present:
(a) The Mayor, if present, must take the Chair and call the meeting to order; or
(b) If the Mayor is absent, the Acting Mayor must be the Chair and call the meeting to
order.
(2) If a quorum of Council is present but neither the Mayor nor the Acting Mayor are present
at the time at which the meeting is scheduled to begin:
(a) the Corporate Officer must call to order the members present, and
(b) those members in attendance must appoint a member to preside for that meeting.
22. Adjourning Meeting Where No Quorum
(1) If there is no quorum of Council present within 15 minutes of the scheduled time for a
Council � Meetin ,the Corporate Officer must:
(a) record the names of the members present, and those absent; and
(b) adjourn the meeting until the next scheduled meeting.
(2) If a quorum of Council is lost during a meeting the Corporate Officer must record the
names of the Members present and those absent, and temporarily adjourn the meeting
until a quorum is present. If a quorum does not reconvene within 15 minutes, the
Corporate Officer must adjourn the meeting until the next scheduled meeting.
23.Agenda
(1) Prior to each Council Meetin ,the Corporate Officer must prepare an agenda
setting out all the items for consideration at that meeting, noting in short form a summary
for each item on the agenda.
Maple Ridge Council Procedure Bylaw No. �7�97799-2021 Page 15 of 35
(2) Business at a Council Meetin must in all cases be taken up in the order in which
it is listed in section 24 unless otherwise resolved by Council.
(3) The Corporate Officer must make the agenda available to the members of Council and the
public on the Friday prior to the meeting.
Maple Ridge Council Procedure Bylaw No. �987799-2021 Page 16 of 35
24.Order of Proceedings and Business
(1) The agenda for all regular Council�etir�gsMeetins contains the following matters in the
order in which they are listed below, however, where appropriate for timing or other
reasons, Council may by resolution, determine an alternative order or variation in the
agenda.
a. Call to Order;
b. Amendments to the Agenda'
c. Approval of Agenda;
d. Adoption of Minutes;
e. Presentations at the Request of Council;
f. Delegations;
g. Items on Consent;
h. Unfinished Business;
i. Bylaws;
j. Committee Reports and Recommendations;
k. Staff Reports;
I. Other Matters Deemed Expedient2
m. Public Question Period;
n. Mayor and Councillor Reports 3;
o. Notices of Motions and Matters for Introduction at Future Meetings4;
p. Adjournment.
25. Consent Agenda Items
(1) Items listed under "Items on Consent" are considered for approval in one motion, unless
a Member of Council wishes to debate an item and requests that it be excluded. The rule
of order establishing a consent agenda provides that consent agenda items may be
considered in total and without debate or amendment.
(2) Once moved and seconded, if any member may request that an item be removed from the
consent agenda and discussed and decided separately, the balance of the items would
be voted on together for approval.
(3) If an item is excluded from the "Items on Consent", the item will be considered as an
agenda item under the appropriate section at the discretion of the Corporate Officer and
without resolution, to discuss such items in more detail or to provide motion on the
items) excluded. Each item removed from the Consent Agenda will be debated and voted
on by Council separately.
(4) Items will be listed in the Consent Agenda section that, in the opinion of the Chief
Administrative Officer and/or Corporate Officer, require little or no discussion.
� Amendments to the agenda are limited to the order of business not to adding late items.
z See Section 26 -Other Matters Deemed Expedient.
s Mayor and Councillor reports will not be recorded into the Minutes.
a Council must not consider matters raised under this section at the same meeting the matter is introduced.
Maple Ridge Council Procedure Bylaw No. �897799-2021 Page 17 of 35
26.Other Matters Deemed Expedient
(1) An item of business not included on the agenda must not be considered at a meeting
unless introduction of the item is approved by Council resolution at the time allocated on
the agenda under Other Matters Deemed Expedient and is a matter of Urgent Business;
(2) A member must, when making a request, inform Council of the nature of the business and
the reason for urgent consideration;
(3) If the Council makes a resolution under section 26(1), information pertaining to such
items must be distributed to members and to the public as soon as possible.
(4) Non -urgent items shall be dealt with through the Notice of Motion process.
27. Public Question Period
(1) At the end of Council business, the public will be afforded an opportunity to address
Council.
2) Questions or statements in response to a Temporary Use Permit notice shall be
addressed through a scheduled Public Hearing and not during a regularly scheduled
Council Meeting.
{�}(3) The purpose of the Public Question Period is to provide the public with an
opportunity to ask questions of Council on items that are of concern to them, with the
exception of Public Hearing bylaws which have not yet reached conclusion or delegations
to Council.
{��4) Each question must be limited to two (2) minutes, with a total of 15 minutes per
Public Question Period. Public Question Period may be extended with approval of Council
through an affirmative vote.
(5) Members of the public participating in Public Question Period in Council Meetings
conducted through hybrid or Electronic Means shall enable their video and audio allowing
Members to see them�rior to asking their question.
28. Voting at Meetings
(1) The following procedures apply to voting at Council n��i-n-gsMeetin�s:
(a) When debate on a matter is closed the presiding member must put the matter to a
vote of Council members;
(b) when the Council is ready to vote, the presiding member must put the matter to a vote
by stating something similar to:
"All those in favour raise your hands." and then "All those opposed raise
your hands."
(c) when the presiding member is putting the matter to a vote under paragraphs (a) and
(b) a member must not:
(i) cross or leave the room, unless excused as a result of not being
entitled to vote under the Community Charter or if excused by
Council;
(ii) make a noise or other disturbance; or
Maple Ridge Council Procedure Bylaw No. �097799-2021 Page 18 of 35
interrupt the voting procedure under paragraph (b) unless the
interrupting member is raising a point of order.
(d) if requested by a member, Council must vote separately on each distinct part of a
motion that is under consideration;
(e) after the presiding member finally puts the question to a vote under paragraph (b), a
member must not speak to the question or make a motion concerning it, except to
move to postpone to a certain time or postpone indefinitely, or to refer the item back
to staff which will supersede the main motion and must be voted on first;
(f) the presiding member's decision about whether a question has been finally put is
conclusive;
(g) whenever a vote of Council on a matter is taken, each member present must signify
their vote by raising their hand. Failure for a member to raise their hand in favour or
opposed, abstaining from voting, is considered to be a vote in favour (affirmative);
(h) if the votes of the members present at a Council Meetin at the time
of the vote are equal for and against a motion, the motion is defeated;
(i) the presiding member must declare the result of the voting by stating that the
question is decided in either the affirmative or the negative and the result will be
recorded in the Minutes as "CARRIED UNANIMOUSLY", "CARRIED" or "DEFEATED" as
circumstances dictate;
Q) the names of those who vote negative, against a question, shall be entered into the
Minutes;
(k) the names of those who are in attendance at the meeting but absent at the time of
the vote on a matter shall be entered into the Minutes.
29. Delegations
(1) Requests to appear as a delegation before a meeting of Council, Advisory Committee or
Advisory Commission, must be submitted to the office of the Corporate Officer at least
one week prior to the preferred meeting.
(2) Requests must be in the form of the "Appear as a Delegation to Council" online
application form on the City's website.
(3) Delegations will not be heard at regular meetings of Council on the following:
(a) Official Community Plan Bylaws, Temporary Use Permits or Zoning Bylaws, including
amendments to either such bylaws, which have received first reading and which have
not yet been adopted, defeated, or abandoned;
(b) matters on which the City has commenced prosecution and on which judgement has
not been rendered;
(c) the promotion of commercial products or services which have no connection to the
business of the City; and,
(d) publicly tendered contracts or proposal calls for the provision of goods and services for
the City, between the time that such contract or proposal call has been authorized and
the time such contract or proposal call has been awarded, either by Council or City staff.
Maple Ridge Council Procedure Bylaw No. �997799-2021 Page 19 of 35
(4) The provisions of section 3(a) do not apply where a second or subsequent Public Hearing
is to be held on an Official Community Plan, Temporary Use Permits or Zoning Bylaw or
amendments to such bylaws, whichever is the case.
(5) The Corporate Officer may refuse to place a delegation on the agenda if the issue is not
considered to fall within the jurisdiction of Council. If the delegation wishes to appeal the
Corporate Officer's decision, the information must be distributed under separate cover to
Council for their consideration.
(6) If the request is granted by the Corporate Officer the Corporate Officer will contact the
delegation to confirm attendance at the requested meeting or make alternate
arrangements.
(7) A maximum of three delegations will be permitted at any Council or Committee meeting.
(8) If a delegation wishes to appear at consecutive meetings, the delegation will be approved
only if no more than two delegations are scheduled for the later meeting.
(9) Delegations will be required to abide by the following general rules:
(a) Delegations will be allowed a maximum of 10 minutes to make their presentation,
excluding the time taken for questions posed by Council, unless Council or the
Committee agrees to extend the time limit.
(b) A delegation intending to use audio and/or audio-visual equipment must advise the
Corporate Officer prior to the Council �eeti Meetin , on the understanding that the
City will assist with, but not be responsible for, the provision of the necessary
equipment;
(c) A delegation to Council must not speak disrespectfully of any person, and where in the
opinion of the Chair, a delegation has done so, the Chair may ask the delegation to
withdraw the offensive remarks;
(d) If the delegation refuses to withdraw remarks considered by the Chair to be offensive,
or refuses to abide by the rules for delegations, or the instructions of the Chair, the
Chair may terminate the presentation and direct the delegation to vacate the speaker's
podium and return to the public seating area;
(e) Where a delegation refuses to comply with such direction, the Chair may order the
expulsion and exclusion of the delegation from the meeting, as permitted in section
133(1) of the Community Charter.
(f) If the offending delegation apologizes, Council may permit the delegation to either
continue their presentation or to remain in the public seating area whichever Council
considers appropriate in the circumstances.
30. Points of Order
(1) Without limiting the Chair's duty under the Community Charter, a Member may raise a
Point of Order at any time.
(2) When a Point of Order is raised, the Chair must:
(a) interrupt a matter of consideration on the agenda;
(b) interrupt a Member who had been speaking, until the Point of Order is ruled upon;
(c) ask the Member raising the Point of Order to state the substance of and the basis for
the Point of Order; and
(d) rule on the Point of Order without debate.
Maple Ridge Council Procedure Bylaw No.-�7-897799-2021 Page 20 of 35
(3) The Member who raised the Point of Order:
(a) must, upon request by the Chair, state the substance of and the basis for the Point of
Order; and
(b) may, once the Chair has ruled on the Point of Order, appeal the Chair's ruling. If the
ruling of the Chair is appealed, the Chair must put the appeal to a vote, pursuant to
the Community Charter.
(4) If a Member puts a question to the Chair regarding any matter connected to the affairs of
Council or the City, the Chair may respond, or may:
(a) require the Member to put the question in writing; and
(b) take the question on notice and respond during the next regular meeting.
31. Conduct and Debate
(1) During a Council Meetin , a person must not engage in bullying or harassing
behaviour in respect of a Council Member, Government Official or a City employee, which
includes but is not limited to:
(a) expressing a negative opinion about the personality or character of a Council Member,
Government Official or City employee;
(b) speaking disrespectfully about a Council Member, a Government Official or a City
employee;
(c) speaking or acting aggressively towards a Council Member, a Government Official or a
City employee;
(d) using offensive gestures or signs;
(e) questioning the motives of a Council Member, Government Official or City employee;
mousing rude or offensive language or engaging in rude or offensive conduct; e-r
(�} engaging in Harassing_conduct as defined herein: or
(g}�h) disrupting or unnecessarily delaying the conduct of business at the Council
Meeting.
(2) During a Council Meetin , a person must:
(a) not speak on electronic communication devices when a person or Council Member is
speaking, except in the case of emergencies;
(b) cease speaking, if called to order by the person presiding over the meeting;
adhere to the provisions of this Bylaw; a -rid-;
(�}(d) adhere to Respectful Debate as defined herein; and,
{�}��adhere to any rulings or decisions made pursuant to this Bylaw.
(3) Members wishing to speak shall be recognized by the presiding member in the order in
which the members indicate their request, preference being given to the mover and to the
seconder should either or both wish to speak. If more than one member speaks the
presiding member must call on the member who, in the presiding member's opinion, first
spoke.
41 Members not present during the introduction of the matter under debate sf�all not be
recognized by the presiding member until after the debate on the matter is concluded and
the matter is dealt with by Council, and shall not be considered present at the meeting for
the purposes of quorum during the portion of the meeting where they have been excluded
Maple Ridge Council Procedure Bylaw No. �997799-2021 Page 21 of 35
under this section. Members not present during the introduction of the matter under
debate shall not discuss that matter when recognized by the presiding member.
{4}(5) Members are addressed, as appropriate, in the following manner: the Mayor as
"Mayor (here use the surname)"; a presiding member who is not the Mayoras Chair; and
a Councillor as "Councillor (here use the surname)".
(�}(6) A member wishing to speak for the purpose of speaking directly and concisely on
the matter under debate, may do so after being recognized by the presiding member.
Speaking times are limited to:
1St
Round
2nd
Round
Amendment
CoW
Up
to
�85 minutes
Up
to �95 Minutes
Additional
5 minutes
Council Workshop
Up
to
10 minutes
Up
to 10 Minutes
Additional
5 minutes
Re ular Council
Up
to
�85 minutes
Up
to 5 minutes
Up to 5 minutes
however, the presiding member may extend the speaking time where deemed necessary,
or Council may do so by motion.
�6}(7) No member must interrupt a member who is speaking except to raise a point of
order.
�7-}�8) Members who are called to order by the presiding member
(a) must immediately stop speaking;
(b) may explain their position on the point of order; and
(c) may appeal to Council for its decision on the point of order in accordance with section
132 of the Community Charter authority of presiding member].
(d) If a member appeals the decision of the presiding member [appeal the decision of the
chair], the question of whether the presiding members' decision will stand must be
asked by the presiding member and voted on without debate and without the
presiding member voting. A tie vote in this situation passes in the affirmative.
�}(9) Members speaking at a Council Meetin
(a) must use respectful language;
(b) must not use offensive gestures or signs;
(c) must speak only in connection with the matter being debated;
(d) may speak about a vote of Council only for the purpose of making a motion that the
vote be rescinded or reconsidered; and
(e) must adhere to the rules of procedure established under this Bylaw and to the
decisions of the presiding member and Council in connection with the rules and
points of order.
{�} 1( 0) A member may require the question being debated at a Council Meetin
to be read at any time during the debate if that does not interrupt another member who is
speaking.
Maple Ridge Council Procedure Bylaw No. �887799-2021 Page 22 of 35
32. F�cpulsion from Council Meetings
(1) A person who contravenes the general rules of conduct, Respectful Debate or
Accountability as defined herein may be ordered expelled from the meeting in accordance
with section 133 of the Community Charter.
(2) If a member is of the opinion that a person has contravened the general rules of conduct,
the member must state on the record how the general rules of conduct were contravened.
(3) If the presiding member is of the opinion that the named person did not contravene the
general rules of conduct, the presiding member must state on the record why they believe
the rules of conduct were not contravened.
(4) If a member alleges a contravention of the general rules of conduct and the presiding
member is of the opinion that the named person contravened the general rules of
conduct, the presiding member shall:
(a) permit the person to apologize immediately to the governing body for the conduct that
contravened the Bylaw; or
(b) order the person to leave the Council Meeting immediately.
(5) If a person who has contravened the general rules of conduct is permitted to apologize
and does so apologize, the person presiding shall:
(a) permit the person to remain in the meeting; or
(b) order the person to leave the meeting immediately if the presiding member is of the
opinion that the apology was inadequate.
(6) If a person does not voluntarily comply with an order to leave the meeting, that person
may be removed from the meeting by a peace officer, pursuant to s.133 (2) of the
Community Charter.
33. Motions Generally
(1) Council may debate and vote on a motion only if it is first made by one Council member
and then seconded by another.
(2) A member wishing to make a motion may do so after being recognized by the presiding
member and shall immediately state the motion in the form "I move that".
(3) A motion that deals with a matter that is not on the agenda of the Council
Meetin at which the motion is introduced may be introduced with Council's
approval through the notice of motion process per section 35 below.
(4) A Council member may make only the following motions, when the Council is considering
a question:
(a) to refer (to committee or back to staff);
(b) to amend;
(c) to lay on the table;
(d) to postpone indefinitely;
(e) to postpone to a certain time (date);
(f) to move the previous question;
Maple Ridge Council Procedure Bylaw No. �807799-2021 Page 23 of 35
(g) to adjourn.
(5) A motion may be withdrawn by the mover if done so before the presiding member states
the question. A motion may be withdrawn by the mover and seconder of a motion only
with consent of all members present.
(6) A motion made under subsections (4)(c) to (g) is not amendable or debatable.
(7) Council must vote separately on each distinct part of a question that is under
consideration at a Council rnee eetin if requested by a Council member.
34. Notice of Motion Process
(1) A Notice of Motion resulting from an item of business that is not listed as being for
Council action on the Council Meeting agenda must be provided to the Corporate Officer
prior to the meeting. The Corporate Officer will circulate the Notice of Motion to the rest
of Council, if time permits, prior to the meeting.
(2) A copy of the motion will appear in the minutes of meeting referred to in Section 25(1)(0)
above as a Notice of Motion.
(3) Upon the member being acknowledged by the Chair the member will read aloud the
motion.
(4) The Corporate Officer shall place the motion and any supporting materials, which the
member presenting the motion should provide, on the agenda of the next Council
' Meetin for consideration.
35. Motion to Commit
Until it is decided, a motion made at a Council Meeting to refer to committee
precludes an amendment of the main question.
36. Motion for the Main Question
(1) In this section, "main question", in relation to a matter, means the motion that first brings
the matter before the Council.
(2) At a Council Meetin ,the following rules apply to a motion for the main question,
or for the main question as amended:
(a) if a member of Council moves to put the main question, or the main question as
amended, to a vote, that motion must be dealt with before any other amendments are
made to the motion on the main question; and
(b) if the motion for the main question, or for the main question as amended, is decided
in the negative, the Council may again debate the question, or proceed to other
business.
37. Amendments Generally
(1) A Council member may, without notice, move to amend a motion that is being considered
at a Council Meetin .
Maple Ridge Council Procedure Bylaw No. �997799-2021 Page 24 of 35
(2) An amendment may propose removing, substituting for, or adding to the words of an
original motion.
(3) A proposed amendment must be reproduced in writing by the mover if requested by the
presiding member.
(4) A proposed amendment must be decided or withdrawn before the motion being
considered is put to a vote unless there is a call for the main question.
(5) An amendment may be amended once only.
(6) An amendment that has been defeated by a (negative) vote of Council cannot be
proposed again.
(7) A Council member may propose an amendment to an adopted amendment.
(8) The presiding member must putthe main question and its amendments in the following
order for the vote of Council:
(a) a motion to amend a motion amendingthe main question;
(b) a motion to amend the main question, or an amended motion amending the main
question if the vote under subparagraph (a) is positive;
(c) the main question.
Maple Ridge Council Procedure Bylaw No. 7�007799-2021 Page 25 of 35
38. Reconsideration by Council Member
(1) Subject to subsection (5), a Council member who voted with the majority either for or
against a motion may, at the next Council mee4ng.Meefin
(a) move to reconsider a matter on which a vote, other than to postpone indefinitely, has
been taken;
(b) move to reconsider an adopted bylaw after an interval of at least 24 hours following
its adoption; and
(c) Council must not discuss the main matter referred to in subsection (1) unless a
motion to reconsider that matter is adopted in the affirmative.
(2) Council has the same authority it had in its original consideration of the matter, subject to
the same conditions that applied to the original consideration.
(3) A vote to reconsider can be debated but must not be reconsidered.
(4) Council may only reconsider a matter that has not
(a) had the approval or assent of the electors and been adopted;
(b) been reconsidered under subsection (1) or section 131 of the Community Charter
mayor may require Council reconsideration of a matter]; or
(c) been acted on irreversibly by an officer, employee, or agent of the City.
(5) If a motion to reconsider is defeated, the subject matter of the resolution or proceeding
may not be open for consideration by the Council within six months except by way of a
new and substantially different motion.
(6) Subject to applicable enactments, the Council may by resolution, rescind the most recent
reading of a proposed bylaw, other than first reading, and then give the proposed bylaw
that reading with or without amendment.
(7) The conditions that applied to the adoption of the original bylaw, resolution, or proceeding
apply to its rejection under this section.
(8) A bylaw, resolution, or proceeding that is reaffirmed under subsection (1) or section 131
of the Community Charter Mayor may require Council reconsideration of a matter] is as
valid and has the same effect as it had before reconsideration.
39. Privilege
(1) In this section, a matter of privilege refers to any of the following motions:
(a) fix the time to adjourn;
(b) adjourn;
(c) recess;
(d) raise a question of privilege of the Council; and,
(e) raise a question of privilege of a member of Council.
(2) A matter of privilege must be immediately considered when it arises at a Council
Meetin .
Maple Ridge Council Procedure Bylaw No.-7�997799-2021 Page 26 of 35
(3) For the purposes of subsection (2), a matter of privilege listed in subsection (1) has
precedence over those matters listed after it.
40. Reports from Committees
(1) Council may take any of the following actions in connection with a resolution it receives
from any committee or other body appointed by Council:
(a) agree or disagree with the resolution, support or deny support;
(b) amend the resolution;
(c) refer the resolution back to committee, etc.;
(d) postpone its consideration of the resolution.
41. Adjournment
(1) A Council may continue a Council Meetin
(a) after 10:30 pm only by an affirmative vote of the members present; and
(b) after 11:00 pm only by a unanimous vote of the members present.
(2) A motion to adjourn either a Council Meetin or the debate at a Council
' Meetin is always in order if that motion has not been preceded at that meeting
by the same motion.
(3) Subsection (2) does not apply to either of the following motions:
(a) a motion to adjourn to a specific day; or
(b) a motion that adds an opinion or qualification to a preceding motion to adjourn.
PART 5 -BYLAWS
42. Copies of Proposed Bylaws to Council Members
A proposed bylaw may be introduced at a Council Meetin only if a copy of it has been
delivered to each Council member at least 24 hours before the Council Meetin , or all
Council members present unanimously agree to waive this requirement.
43. Form of Bylaws
(1) A bylaw introduced at a Council Meetin must:
(a) be printed;
(b) have a distinguishing name;
(c) have a distinguishing number;
(d) contain an introductory statement of purpose; and
(e) be divided into sections if applicable.
44. Bylaws to be Considered Separately or Jointly
(1) Council must consider a proposed bylaw at a Council t�-eet+n Meeting either:
Maple Ridge Council Procedure Bylaw No. �7-897799-2021 Page 27 of 35
(a) separately when directed by the presiding member or requested by another Council
member; or
(b) jointly with other proposed bylaws in the sequence determined by the presiding
member.
45. Reading and Adopting Bylaws
(1) The presiding member of a Council �e Meetin may:
(a) have the Corporate Officer read a synopsis of each proposed bylaw or group of
proposed bylaws; and then
(b) request a motion that the proposed bylaw or group of bylaws be read.
(2) The only motion required for the reading of a bylaw shall be:
"That (short title of bylaw) be given first reading (or first and second readings, or first,
second and third readings)."
(3) The only motion required for the adoption of a bylaw shall be:
"That (short title of bylaw) be adopted."
(4) A proposed bylaw may be debated and amended at any time during the first three
readings unless prohibited by the Community Charter and, if amended, a motion at third
reading shall be "to give the bylaw third reading as amended".
(5) Subject to section 477 of the Local Government Act �OCP adoption procedures], each
reading of a proposed bylaw must receive the affirmative vote of a majority of the Council
members present.
(6) In accordance with section 135 of the Community Charter requirements for passing
bylaws], Council may give two or three readings to a proposed bylaw at the same Council
Meetin .
(7) Despite section 135(3) of the Community Charter requirements for passing bylaws], and
in accordance with section 477 and 480 of the Local Government Act public hearings],
Council may adopt a proposed official community plan or zoning bylaw at the same
meeting at which the plan or bylaw passed third reading.
(8) The Corporate Officer is hereby authorized to consolidate one or more of the bylaws of the
municipality pursuant to Section 139 consolidation of bylaws] of the Community Charter
and to make minor corrections to bylaws at third reading and adoption of bylaws, such as
welling mistakes and sequential numbering errors.
46. Bylaws Must be Signed
(1) After a bylaw is adopted, and signed by the Corporate Officer and the presiding member of
the Council � Meetin at which it was adopted, the Corporate Officer must have it
placed in the City's records for safekeeping and endorse upon it:
(a) the City's corporate seal, the dates of its readings and adoption; and
(b) the date of Ministerial approval or approval of the electorate if applicable.
Maple Ridge Council Procedure Bylaw No. �7-997799-2021 Page 28 of 35
PART 6 -RESOLUTIONS
47. Form of Resolution
A resolution shall be dealt with on a motion put by a member and seconded by another
member.
48. Introducing Resolutions
(1) The presiding member of a meeting may:
(a) have the corporate officer read the resolution; and
(b) request a motion that the resolution be introduced.
PART 7 -COMMITTEE OF THE WHOLE (CoW)
49. Meeting Procedures
(1) The Committee of the Whole meetings will be held in the Council Chambers on the first
and third Tuesday of each month, except August, unless otherwise resolved by Council.
(2) Annually Council must make available to the public a schedule of the dates, times, and
places of regular Committee of the Whole meetings in the same manner as is required for
regular .Council Meetings. The Committee of the Whole meeting
schedule may be combined and made available with the annual notice of regular Council
+��gsM eeti nos.
(3) A special meeting of the Committee of the Whole may be called in the same manner as
for a special Council Meetin as provided for in the Community Charter
and notice for this special committee meeting must be given in the same manner as for a
special Council Meetin .
(4) At any time during a regular or special Council Meetin for which proper notice
has been given Council may resolve to go into Committee of the Whole without further
notice. Upon the Committee of the Whole rising and reporting, the regular or special
Council Meetin resumes with the first order of business thereafter being Council
considering the report of the Committee of the Whole.
50. Minutes of CoW Meeting to be Maintained and Available to Public
(1) Minutes of the proceedings of COW must be
(a) legibly recorded;
(b) certified by the Corporate Officer; and
(c) open for public inspection in accordance with section 97(1)(c) of the Community
Charter [other records to which public access must be provided].
51. Presiding Members at CoW Meetings and Quorum
(1) The Mayor or Acting Mayor shall preside in CoW.
(2) The quorum of CoW is the majority of Council members.
Maple Ridge Council Procedure Bylaw No. �-987799-2021 Page 29 of 35
PART 8 -COMMITTEES
52. Committees of Council
(1) Council shall appoint all representatives on committees and all boards, commissions, or
other bodies to which the City is entitled to appoint representatives except standing
committees.
(2) Council may establish and appoint a select committee to consider or inquire into any
matter and to report its findings and opinion to Council. At least one member of a select
committee must be a Council member and persons who are not council members may be
appointed. Council may dissolve a select committee at any time.
(3) The Mayor must establish standing committees for matters the Mayor considers would be
better dealt with by committee and must appoint persons to those committees. At least
half of the members of a standing committee must be Council members and persons who
are not eouncilCouncil members may be appointed.
(4) The Mayor may dissolve a standing committee at any time.
(5) The authority to appoint persons to committee includes the authority to rescind the
appointment at any time.
53. Duties and Authority of Standing Committees
(1) Standing committees must consider, inquire into, report, and make recommendations to
Council about matters that are referred by the Mayor or Council or on matters set out on
the committee's terms of reference.
(2) Standing committees should report their findings and opinions to Council as required or at
the next Council Meetin if a time is not specified.
(3) Standing committees are advisory in nature unless enabled by bylaw.
54. Duties and Authority of Select Committees
(1) Select committees must consider, inquire into, report, and make recommendations to
Council about matters that are referred by Council or on matters set out on the
committee's terms of reference.
(2) Select committees should report their findings and opinions to Council as required or at
the next Council Meetin if a time is not specified.
(3) Select committees are advisory in nature unless enabled by bylaw.
55. Schedule of Committee Meetings
(1) At its first meeting after its establishment or the first meeting of the year, a committee
must establish an annual schedule of meetings to be held at City Hall unless otherwise
stated in the terms of reference for the committee.
(2) Standing and select committees should meet at minimum on a quarterly basis.
Maple Ridge Council Procedure Bylaw No. �807799-2021 Page 30 of 35
(3) The chair of a committee may call a meeting of the committee in addition to the
scheduled meetings or may cancel a meeting.
Maple Ridge Council Procedure Bylaw No. 77-007799-2021 Page 31 of 35
56. Notice of Committee Meetings
(1) Subject to subsection (2), after the committee has established the annual schedule of
committee meetings, including the times, dates and places of the committee meetings,
notice of the schedule must be given by:
(a) posting the meeting dates, time and places on the City's website; and
(b) providing a copy of the schedule to each member of the committee.
(2) Where revisions are necessary to the annual schedule of committee meetings, the
Corporate Officer must, as soon as possible, update the City's website with any revisions
to the date, time and place or cancellation of a committee meeting.
57. Attendance at Committee Meetings
(1) Except where the provisions of section 90 of the Community Charter meetings that may
or must be closed to the public] apply, all committee meetings are open to the public.
(2) Before closing a committee meeting or part of a committee meeting to the public, the
committee must pass a resolution in a public meeting in accordance with section 92 of
the Community Charter, which includes the reason for the closed meeting as described in
section 90 of the Community Charter.
(3) Individuals that are not members of the committee are not permitted to participate in
discussion during committee meetings unless called upon by the Chair. If a member
alternate is in attendance in addition to the primary member the member alternate is not
permitted to participate in discussion unless called upon by the Chair.
(4) Only voting members as identified in the committee terms of reference may vote on
committee matters. If a member alternate is in attendance in addition to the primary
member the member alternate is not permitted to vote.
(5) Members shall provide the Committee Clerk with a confirmation of their planned method
of attendance at a committee meeting (if the meeting is held through Electronic Means
in -person, or through a hybrid of both) no later than the end of day the day before the
committee meeting.
58. Quorum
The quorum for a committee is a majority of all of its members unless otherwise noted in the
terms of reference for that committee.
59. Conduct and Debate
The rules and procedures of Council defined in this bylaw must be observed during ^^m�.,;++^^
Committee
meetings, including tl�e requirements to engage in Respectful Debate demonstrate
Accountability, and to abstain from Harassing conduct toward another Member, a Committee
appointee, volunteer or staff.
60. Minutes of Committee Meetings to be Maintained and Available to Public
(1) Minutes of the proceedings of a committee must be
Maple Ridge Council Procedure Bylaw No. �007799-2021 Page 32 of 35
(a) legibly recorded;
(b) certified as correct and signed by the Chair once approved by the committee; and
(c) available for public inspection at City Hall and on the website, other than a meeting or
part of a meeting that is closed to the public.
Maple Ridge Council Procedure Bylaw No. 7-7887799-2021 Page 33 of 35
(2) Sections (a), (b) and (c) shall only apply to meetings of the following, unless this bylaw
provides for other procedures for taking of minutes by one or more bodies referred to in
this subsection, the body is exempted by regulation, or to the extent they are modified by
regulations:
(a) a standing or select committee established by Council;
(b) a municipal commission established under section 143 of the Community Charter•,
(c) a body that under the Community Charter or any other Act may exercise the powers of
Council;
(d) a parcel tax review panel established under section 204 of the Community Charter;
and,
(e) a body prescribed by regulation.
PART 9 -GENERAL
61. Severance
(1) If any section, subsection or clause of this bylaw is for any reason held to be invalid by the
decision of a court of competent jurisdiction, such decision will not affect the validity of
the remaining portions of this bylaw.
(2) This bylaw may not be amended or repealed and substituted unless Council first gives
Alternate Public Notice or notice in accordance with section 94 of the Community Charter
public notice].
62. Modifications
(1) This bylaw shall be reviewed by Council on each 12-month anniversary of its adoption to
determine if amendments are required. In the event that Council determines through a
resolution that amendments are required, amendments to this bylaw shall be presented
to Council within three (3) months of that resolution. with final adoption of amendments
within five (5� months of that resolution.
READ a first time the �8� day of , 202�Y �
READ a second time the �8� day of "" . 202�.2
READ a third time the �8� day of �A�h; . 202�.�
NOTICE of intention to proceed with adoption published in the Maple Ridge -Pitt Meadows
News, on ^���' � � ''n z . 2022 and "�;-;-'��, ''�_ , 2022, pursuant
to Section 124(3) of the Community Charter.
ADOPTED, the ��
PRESIDING MEMBER
�1��� J��II��'I1
202r 2
CORPORATE OFFICER
Maple Ridge Council Procedure Bylaw No. �907799-2021
Page 34 of 35
[THIS PAGE LEFT INTENTIONALLY BLANK]
Maple Ridge Council Procedure Bylaw No. 7-7-007799-2021 Page 35 of 35
- City of Maple Ridge
mapleridge.ca
TO: His Worship Mayor Michael Morden MEETING DATE: March 15, 2022
and Members of Council FILE NO: 09-3900-02
FROM: Chief Administrative Officer MEETING: Cow
SUBJECT: Freedom of Information and Protection of Privacy Amending Bylaw
EXECUTIVE SUMMARY:
Section 77 [Power to make bylaws] of the Freedom of Information and Protection of Privacy Act (the
Act), requires that a local public body, by bylaw or other legal instrument by which the local public body
acts, must designate a person or group of persons as the Head of the local public body forthe purposes
of the Act. The requested change in the Head function aligns with the reorganized structure of the
Legal and Legislative Services department.
Section 75 [Fees] of the Act permits the City to charge fees for locating, retrieving, producing, and
preparingthe requested record for disclosure. Bill 22-2021 which received royal assent on November
25, 2021 amended various provisions of the Act including the introduction of a $10.00 application
fee that is intended to reinforce the spirit and intent of the Act by encouraging applicants to be focused
and purposeful when making a request unrelated to the applicant's own personal information. Fees
do not apply when the request is for the applicant's own personal information.
RECOMMENDATION:
That Maple Ridge Freedom of Information and Protection Amending Bylaw No. 7840-2022 be given
first, second and third reading; and,
That effective April 1, 2022, a $10.00 application fee be charged on all requests, except for a request
for the applicant's own personal information.
DISCUSSION:
a) Background Context:
The Legal and Legislative Services department was reorganized with the assistance of the
Human Resources department in late 2021. Based on the reorganization, the FOIPP
leadership transitioned to the Executive Director of Legal and Legislative Services. This brings
additional resources to the department. Formally changing the Head of the FOI function under
the bylaw aligns with the reorganization of the Legal and Legislative Services department.
Doc#3026800 Page 1 of 2
1104
Public access to City records that are not readily available to the public are handled through
the F01 process. This includes any information that is not readily available to the public from
the City's website, or information that cannot be obtained by members of the public at a City
facility. It may include information that may be available to provide to a F01 applicant at either
no cost, or for a fee -for -service.
The City receives and processes several F01 requests each year:
Year
No. of F01 Requests
2021
86
2020
61
2019
63
The $10.00 application fee will encourage FO1 applicants to make clearer F01 requests and
will also help offset some of the costs associated with request processing and document
disclosure.
b) Citizen/Customer Implications:
Should Council approve the application fee, effective April 1, 2022, every person making a F01
request, with the exception of those seeking their own personal information, shall be charged
a $10.00 fee prior to staff processing their request.
c) Alternatives:
Council may choose to not implement the $10.00 application fee.
CONCLUSION:
Based on the above information, it is recommended that the proposed amendments to the Freedom
oI Information and Protection of Privacy Bylaw be adopted by Council.
Prepared by: Stephanie Nichols
Corp a ' 0 cer
Approved by: Patrick. Hlavac-Winsor
General Counsel, Executive Director Legal &Legislative
Concurrence: Scott Hartman
Chief Administrative Officer
Attachments:
(A) Maple Ridge Freedom of Information and Protection of Privacy Amending Bylaw No. 7840-
2022
(B) Maple Ridge Freedom of Information and Protection of Privacy Bylaw No. 7415-2017
Doc#3026800 Page 2 of 2
Attachment A
CITY OF MAPLE RIDGE
BYLAW NO. 7840-2022
A Bylaw to amend Maple Ridge Freedom of Information and Protection of Privacy Bylaw
No. 7415-2017
WHEREAS the Council of the City of Maple Ridge deems it expedient to amend Maple Ridge
Freedom of Information and Protection of Privacy Bylaw No. 7415-2017;
NOW THEREFORE the Council of the City of Maple Ridge enacts as follows:
1. This Bylaw may be cited as "Maple Ridge Freedom of Information and Protection of
Privacy Amending Bylaw No. 7840-2022"
2. Maple Ridge Freedom of Information and Protection of Privacy Bylaw No. 7415-2017 be
amended as follows:
(a) That Section 3 "Designated Head and Duty Authorization" be replaced in its entirety
with the following:
3.1 The General Counsel/Executive Director of Legal and Legislative Services is
designated as the Head for the purposes of Act and is bound to uphold the spirit
and intent of the Act.
3.2 In the absence of the General Counsel/Executive Director of Legal and
Legislative Services, the Corporate Officer shall act as the Head.
3.3 The Records Management Coordinator is designated as the F01 Coordinator.
3.4 For the purposes of the Act, the Head and the F01 Coordinator shall act in their
respective capacities for all Boards, Commissions and Committees of the City.
(b) That Section 5 "Fees" be replaced in its entirety with the following:
5.1 Pursuant to Section 75 [Fees] of the Act, an applicant making a request shall
pay to the City the following:
(a) a prescribed application fee;
(b) prescribed fees for the following services
i. locating and retrieving the record;
ii. producing the record
iii. preparing the record for disclosure, except for time spent severing
information from the record;
iv. shipping and handling the record;
v. providing a copy of a record.
READ a first time the
READ a second time the
READ a third time the
day of , 2022.
day of , 2022.
day of , 2022.
ADOPTED, the day of , 2022.
PRESIDING MEMBER
CORPORATE OFFICER
Doc#3026784
Attachment B
CITY OF MAPLE RIDGE
BYLAW NO. 7415-2017
A Bylaw for the administration of the Freedom of Information and Protection of Privacy Act
WHEREAS, Section 77 the Freedom of Information and Protection of Privacy Act (the Act), Chapter
165 [RSBC 1996], as amended, requires that a municipality by bylaw:
(a) must designate a person or group of persons as the head of the municipality for the purposes of
the Act; and,
(b) may set any fees the municipality requires to be paid for providing the services described in
Section 75 of the Act.
NOW THEREFORE, the Council of the City of Maple Ridge enacts as follows:
1. Title
This Bylaw may be cited as "Maple Ridge Freedom of Information and Protection of Privacy
Bylaw No. 7415-2017."
2. Definitions and Interpretation
2.1. The definitions contained in Part I of the Act shall apply to this Bylaw except where the
context requires otherwise.
2.2. In this By-law:
"Act" means the Freedom of Information and Protection of Privacy Act, RSBC 1996, Chapter
165, as amended.
"Applicant" means a person who makes a request for access to a record under the Act.
"Commercial Applicant" means a person who makes a request for access to a record to
obtain information for use in connection with a trade, business, profession or other venture
for profit.
"Coordinator" means the person designated in Section 3(2) of this Bylaw as the Freedom of
Information and Privacy Coordinator ("FOI Coordinator").
"Council" means the Council of the City of Maple Ridge.
"Head" means the person designated under Section 3(1) of this Bylaw as the Head.
"City" means the City of Maple Ridge.
"Request" means a request under Section 5 of the Act.
"Records " includes book, documents, maps, drawings, photographs, letters, vouchers,
papers and any other thing on which information is recorded or stored by graphic, electronic,
mechanical or other means, but does not include a computer program or any other
mechanism that produces records.
-1-
Doc#1600525
3. Designated Head and Duty Authorization
3.1. The Corporate Officer is designated as the Head for the purposes of Act and is bound to
uphold the spirit and intent of the Act.
3.2. In the absence of the Corporate Officer, the FO1 Coordinator shall act as the Head.
3.3. The Records Management Coordinator is designated as the FO1 Coordinator.
3.4. In the absence of the FO1 Coordinator, the Confidential Secretary shall act as the FO1
Coordinator.
3.5. For the purposes of the Act, the Head and the Coordinator shall act in their respective
capacities for all Boards, Commissions and Committees of the City.
4. Powers of the Head and FO1 Coordinator
4.1. The Head may delegate any of the Head's duties under the Act to the FO1 Coordinator.
5. Fees
5.1. Pursuant to Section 75 [Fees] of the Act, an applicant making a request shall pay to the City
the fees set out in Section 7 [Fees] of the Freedom of Information and Protection of Privacy
Regulation 323/93, as amended, for the following services:
(a) locating, retrieving and producing the record;
(b) preparing the record for disclosure;
(c) shipping and handling the record; and,
(d) providing a copy of a record.
6. If any section, subsection, clause or other part of this Bylaw is for any reason held to be invalid
by the decision of a court of competent jurisdiction, such decision will not affect the validity of
the remaining portions of this Bylaw.
READ a first time the 16th day of October, 2018.
READ a second time the 16th day of October, 2018.
READ a third time 16th day of October, 2018.
ADOPTED the 13th day of November, 2018.
PRESIDING MEMBER
CORPORATE OFFICER
-2-
DocH1600525
*MAPLE
BritishCity of Maple Ridge
mapleridgexa
TO: His Worship Mayor Michael Morden MEETING DATE: March 15, 2022
and Members of Council
FROM: Chief Administrative Officer
FILE NO: 09-3900-03
MEETING: Cow
SUBJECT: Maple Ridge Drinking Water Conservation Plan Amending Bylaw No. 7831-2022
EXECUTIVE SUMMARY.
Following unprecedented regional high water usage in the summer of 2021, Metro Vancouver has
updated the region's Drinking Water Conservation Plan (DWCP). While water consumption was at an
all time high in 2021, water use restrictions did not proceed past Stage 1 given an unseasonable
snowpack. However, high snowpacks are not an annual certainty. The updated DWCP is intended to
reduce water consumption by moving to one day per week lawn watering under Stage 1 restrictions
and prohibiting lawn watering in Stage 2. Reducing water consumption is expected to have regional
financial benefits, commercial impact mitigation and environmental benefits.
It is recommended that Maple Ridge Drinking Water Conservation Plan Bylaw No. 7425-2018 be
amended to reflect revisions to the regional DWCP.
RECOMMENDATION:
That Maple Ridge Drinking Water Conservation Plan Amending Bylaw No. 7831-2022 be given first,
second and third readings.
DISCUSSION:
a) Background Context:
Following the arid summer of 2015, Metro Vancouver worked with member jurisdictions and
stakeholders to develop a Drinking Water Conservation Plan (DWCP) for implementation in
2018. In 2018, the City of Maple Ridge adopted the DWCP as Maple Ridge Drinking Water
Conservation Plan Bylaw No. 7425-2018.
In June 2021, the region experienced a record -breaking heat wave, and unusually high water
consumption occurred both during and following the heat dome. Water demands were
fortunately met due to the high snowpack available last year. However, high snowpacks are
not an annual certainty. The regional population is increasing by 35,000 people every year,
and climate change is expected to result in more frequent hot, dry summers. Given these
considerations, Metro Vancouver concluded the high water use trends observed in summer
2021 must be addressed through additional conservation measures to help defer expensive
regional infrastructure projects that would be required to meet increasing demands.
Doc#3018364
Page 1 of 3
1105
Metro Vancouver presented a recommendation to reduce summer water consumption through
updates to the DWCP at a combined Regional Engineers Advisory Committee and Regional
Administrators Advisory Committee Workshop in September 2021. The recommendations
focused on reducing demands by implementing a more restrictive Stage 1 and eliminating
lawn watering in Stage 2. The recommendation received support from the two committees.
Subsequently, the Greater Vancouver Water District Board approved revisions to the Drinkin
Water Conservation Plan', to take effect November 1, 2021.
Metro Vancouver has described a number of regional benefits that will be achieved through
the new DWCP and associated reductions in water consumption:
1. Financial:
a. Potentially defer large infrastructure projects
b. Reduce operations and maintenance costs
c. Extend asset service life
2. Commercial impact mitigation:
a. Reduce the likelihood of needing to advance to more restrictive stages and avoid
the related impacts to local businesses such as golf courses, cleaning operations
and car washes
3. Environmental:
a. Reduced greenhouse gas emissions and improved operational flexibility for
managing environmental flows to support fisheries downstream of water
reservoirs.
DWCP Stage 1 Amendments
The revised DWCP permits lawn wateringfor both residential and non-residential sectors 1 day
per week (formerly 2 days per week).
Lawn watering schedules are split to reduce peak demands:
• Residential: Saturday (even addresses) and Sunday (odd addresses)
o 5 am to 7 am for automated lawn watering
o 6 am to 9 am for manual lawn watering
• Non-residential: Monday (even addresses) and Tuesday (odd addresses)
o 4 am to 6 am for automated lawn watering
o 6 am to 9 am for manual lawn watering
DWCP Stage 2 Amendments
The updated DWCP prohibits lawn watering in Stage 2. The prohibition will ensure Stage 2
demand reductions remain significant relative to Stage 1 and minimize the risk of progressing
to Stage 3 restrictions which comes with significant impacts on commercial and local business.
Metro Vancouver will be implementing a communi
Mcation plan to communicate new DCWP
restrictions. They will also be sharing information with landscaping and irrigation service
providers and other stakeholders early to ensure they have adequate time to prepare for the
2022 season.
1 http://www.metrovancouver.org/services/water/WaterPublications/DrinkingWaterConservationPlan.pdf
Doc#301�364 Page 2 of 3
b) Desired Outcome:
To amend Maple Ridge Drinking Water Conservation Plan Bylaw No. 7425-2018 to reflect
recent changes to the region's DWCP.
c) Strategic Alignment:
Harmonizing the City's Drinking Water Conservation Plan Bylaw with the regional DWCP
advances the City 's strategic objective of building strong relationships with the region while
achieving regional financial and environmental benefits and reducing potential impacts of
summer water shortages on commercial enterprises.
d) Citizen/Customer Implications:
Citizens and other customers would reduce water consumption, thereby conserving the
region's precious water resources.
e) Interdepartmentallmplications:
Currently, violations of lawn watering regulations, when in effect, are addressed under the
Municipal Information Ticketing System. No adverse implications are anticipated.
f) Business Plan/Financial Implications:
Water use reductions in Maple Ridge will help minimize the summer -long draw on regional lake
reservoirs. However, the benefits will be muted locally as infrastructure sizing is significantly
affected by localized population growth, single -day peak demands and the need to meet fire
flow requirements.
CONCLUSION:
The proposed Maple Ridge Drinking Water Conservation Plan Amending Bylaw No. 7831-2022 will
maintain the City's alignment with Metro Vancouver member jurisdictions in the consistent application
of Metro Vancouver's Drinking Water Conservation Plan.
Prepared by
e Dingwall, P.E
ana�er of Utility
ngineering
Reviewed by: Forrest Smith, P.Eng.
irector En&4
ginee ing
()►nnP�
Approved by: David Pollock, P.Eng,
General Manager Engineering Services
Concurrence: Scott Hartman
Chief Administrative Officer
Attachments:
(A) Maple Ridge Drinking Water Conservation Plan Amending Bylaw No. 7831-2022
Doc#3018364 Page 3 of 3
ATTACH M ENT A
CITY OF MAPLE RIDGE
BYLAW NO.78312022
A Bylaw to amend Maple Ridge Drinking Water Conservation Plan Bylaw No. 7425-2018
WHEREAS it is deemed expedient to amend Maple Ridge Drinking Water Conservation Plan Bylaw No.
7425-2018;
NOW THEREFORE the Municipal Council of the City of Maple Ridge, enacts as follows:
1. This Bylaw may be cited for all purposes as "Maple Ridge Drinking Water Conservation Plan
Amending Bylaw No. 7831-2022".
2. Maple Ridge Drinking Water Conservation Plan Bylaw No. 7425-2018 be amended as follows:
(a) By adding the following definitions to Section 2.1
"Automatic watering" - means applying water using an automated water delivery
system that requires only minimal human intervention or supervision and typically
employs mechanical, electronic, or other components and devices, including but not
limited to timers, sensors, computers, or mechanical appliances.
"Manual watering" - means applying water using a device or tool that is manually held
or operated by a human being, without automatic watering.
(b) By deleting the Definition "Local Government" in Section 2.1.
(c) By replacing the term Local Government with City.
(d) By deleting Schedules 1 to 4 in their entirety and replacing with new Schedules 1 to 4,
to be effective May 1, 2022, as attached hereto and forming part of this bylaw.
3. Maple Ridge Drinking Water Conservation Plan Bylaw No. 7425-2018 as amended, be
amended accordingly.
READ a first time the day of 12022
READ a second time the day of 12022
READ a third time the day of , 2022
ADOPTED the day of , 2022
PRESIDING MEMBER CORPORATE OFFICER
SCHEDULE 1—STAGE RESTRICTIONS
Effective May 1, 2022
STAGE 1 RESTRICTIONS
User
Water Use
Restriction
Watering lawns
Even -numbered civic addresses on Saturdays:
• Automatic watering from 5 am to 7 am
• Manual watering from 6 am to 9 am
Odd -numbered civic addresses on Sundays:
• Automatic watering from 5 am to 7 am
• Manual watering from 6 am to 9 am
z
w
2
Watering new lawns or lawns
Outside restricted lawn watering times if in compliance
w
being treated for the European
with a permit
Chafer Beetle
Watering trees, shrubs, and
On any day from 5 am to 9 am if using a sprinkler
flowers excluding edible plants
On any day at any time if using a handheld hose,
soaker hose, water container, or drip irrigation
Watering lawns
Even -numbered civic addresses on Mondays:
o Automatic watering from 4 am to 6 am
(mixed -use buildings e.g.
• Manual watering from 6 am to 9 am
residential and commercial
should follow Non-residential
Odd -numbered civic addresses on Tuesdays:
J
Q
watering times)
Automatic watering from 4 am to 6 am
z
• Manual watering from 6 am to 9 am
w
0
LUWatering
new lawns or lawns
Outside restricted lawn watering times if in compliance
z
being treated for the European
with a permit
O
Chafer Beetle
z
Watering trees, shrubs, and
On any day from 4 am to 9 am if using a sprinkler
flowers excluding edible plants
On any day at any time if using a handheld hose,
soaker hose, water container, or drip irrigation
Q
Watering lawns and grass
Even -numbered civic addresses on Mondays:
Jboulevards
• Automatic watering from 4 am to 6 am
00
Manual watering from 6 am to 9 am
co
Odd -numbered civic addresses on Tuesdays:
z
• Automatic watering from 4 am to 6 am
1 U
• Manual watering from 6 am to 9 am
z
LU
Watering new lawns or lawns
Outside restricted lawn watering times if in compliance
O
being treated for the European
with a permit
Chafer Beetle
SCHEDULE 1—STAGE RESTRICTIONS
Effective May 1, 2022
STAGE 1 RESTRICTIONS
User
Water Use
Restriction
Watering trees, shrubs, and
On any day from 4 am to 9 am if using a sprinkler
flowers excluding edible plants
On any day at any time if using a handheld hose,
soaker hose, water container, or drip irrigation
Watering soil -based playing fields
On any day from 7 pm to 9 am, except if:
• Watering newly over -seeded fields if in
compliance with a permit
o•
Operating under an approved water
0
management plan
0
Watering sand -based playing
On any day from 7 pm to 9 am, except if:
w
fields
• Watering newly over -seeded fields if in
7�;
compliance with a permit
z
ry
• Operating under an approved water
>
management plan
0
c�
Flushing water mains
Prohibited
SCHEDULE 1—STAGE RESTRICTIONS
Effective May 1, 2022
STAGE 2 RESTRICTIONS
User
Water Use
Restriction
Watering lawns
Prohibited
Watering new lawns or lawns
Permit issued in Stage 1 remains in effect until permit
being treated for the European
expires
Chafer Beetle
No new permits issued or renewed
Watering trees, shrubs, and
On any day from 5 am to 9 am if using a sprinkler
Q
flowers excluding edible plants
z
On any day at any time if using handheld hose, soaker
w
hose, water container, or drip irrigation
0
0
LU
Washing impermeable surfaces
Prohibited except it:
• For a health or safety reason
• Preparing a surface for painting or similar
treatment
• Aesthetic cleaning by a commercial cleaning
operation
Topping up or filling aesthetic
Prohibited
water features
Watering lawns
Prohibited
(mixed -use buildings e.g.
residential and commercial
should follow Non-residential
watering times)
J
Watering new lawns or lawns
Permit issued in Stage 1 remains in effect until permit
z
being treated for the European
expires
o
Chafer Beetle
,Uj
No new permits issued or renewed
rK
0
Watering trees, shrubs, and
On any day from 4 am to 9 am if using a sprinkler
z
flowers excluding edible plants
On any day at any time if using a handheld hose,
soaker hose, water container, or drip irrigation
Watering golf courses
Fairways watering anytime on any one day in a 7-day
period, except if operating under an approved water
management plan
SCHEDULE 1—STAGE RESTRICTIONS
Effective May 1, 2022
STAGE 2 RESTRICTIONS
User
Water Use
Restriction
Washing impermeable surfaces
Prohibited except if:
Q
• For a health or safety reason
z
Preparing a surface for painting or similar
w
treatment
0
(0
• Aesthetic cleaning by a commercial cleaning
operation
z
z
Topping up or filling aesthetic
Prohibited
water features
Watering lawns and grass
Prohibited
boulevards
Watering new lawns or lawns
Permit issued in Stage 1 remains in effect until permit
being treated for the European
expires
Chafer Beetle
No new permits issued or renewed
Watering trees, shrubs, and
On any day from 4 am to 9 am if using a sprinkler
flowers excluding edible plants
On any day at any time if using a handheld hose,
soaker hose, water container, or drip irrigation
Q
n
Watering soil -based playing fields
No more than 4 days in a 7-day period from 7 pm to 9
0
am, except if:
�
• Watering newly over -seeded fields if in
compliance with a permit
z
Operating under an approved water
w
LU
management plan
z
LU
Watering sand -based playing
On any day from 7 pm to 9 am, except if:
0
fields
• Watering newly over -seeded fields if in
compliance with a permit
• Operating under an approved water
management plan
Flushing water mains
Prohibited
Operating water play parks and
Prohibited except water play parks with user -activated
pools
switches
Topping up or filing aesthetic
Prohibited
water features
SCHEDULE 1—STAGE RESTRICTIONS
Effective may 1, 2022
STAGE 3 RESTRICTIONS
User
Water Use
Restriction
Watering lawns
Prohibited
Watering new lawns or lawns
All permits issued for lawn watering are invalidated
being treated for the European
Chafer Beetle
Watering trees, shrubs, and
Prohibited if using a sprinkler or soaker hose
flowers excluding edible plants
On any day at any time if using a handheld hose, water
container, or drip irrigation
J
Q
wWashing
impermeable surfaces
Prohibited except it:
o
• For a health or safety reason
w
• Preparing a surface for painting or similar
treatment by a commercial cleaning operation
Topping up or filling aesthetic
Prohibited
water features
Topping up or filling pools and hot
Prohibited
tubs
Washing vehicles and boats
Prohibited except to clean windows, lights, mirrors,
license plates, and boat engines for safety
Watering lawns
Prohibited
(mixed -use buildings e.g.
residential and commercial
should follow Non-residential
watering times)
Watering new lawns or lawns
All permits issued for lawn watering are invalidated
Q
being treated for the European
z
Chafer Beetle
w
Watering trees, shrubs, and
Prohibited if using a sprinkler or soaker hose
co
flowers excluding edible plants
z
On any day at any time if using a handheld hose, water
O
z
container, or drip irrigation
Watering golf courses
Fairways watering prohibited except if operating under
an approved water management plan
Washing impermeable surfaces
Prohibited except if:
• For a health or safety reason
• Preparing a surface for painting or similar
treatment by a commercial cleaning operation
SCHEDULE 1—STAGE RESTRICTIONS
Effective May 1, 2022
STAGE 3 RESTRICTIONS
User
Water Use
Restriction
Topping up or filling aesthetic
Prohibited
water features
Topping up or filling pools and hot
Prohibited except for pools and hot tubs with a permit
tubs
to operate in accordance with health authorities
having jurisdiction over pool and hot tub regulation
Washing vehicles and boats
Prohibited except to clean windows, lights, mirrors,
-�
license plates, and boat engines for safety
Q
w
Commercial vehicle washing
Prohibited except if:
0
• A facility that installed an automatic vehicle
wash system before November 1, 20177 is
z
operating on a basic wash and rinse cycle only
0
z
• A facility that installed an automatic vehicle
wash system after November 1, 2017, is
operating using a water recycling system that
achieves a minimum 60% water recovery rate
over the full wash cycle
• A hand wash and self-service facility, is
operating using high-pressure wands or
brushes that achieve a maximum flow rate of
11.4 litres per minute
Watering lawns and grass
Prohibited
boulevards
Watering new lawns or lawns
All permits issued for lawn watering are invalidated
being treated for the European
Chafer Beetle
0
0
Watering trees, shrubs, and
Prohibited if using a sprinkler or soaker hose
co
flowers
On any day at any time if using a handheld hose, water
z
container, or drip irrigation
w
z
Watering soil -based playing fields
No more than 3 days in a 7-day period from 7 pm to 9
UJ
am, except if:
0
Watering newly over -seeded fields if in
c�
compliance with a permit
• Operating under an approved water
management plan
SCHEDULE 1—STAGE RESTRICTIONS
Effective may 1, 2022
STAGE 3 RESTRICTIONS
User
User
User
Watering sand -based playing
No more than 5 days in a 7-day period from 7 pm to 9
fields
am, except if:
• Watering newly over -seeded fields if in
compliance with a permit
• Operating under an approved water
Q
management plan
o
Flushing water mains
Prohibited
0
0
Operating water play parks
Prohibited except water play parks with user -activated
switches
z
w
Topping up or filing aesthetic
Prohibited
water features
w
0
Topping up or filling pools and hot
Prohibited except for pools and hot tubs with a permit
c�
tubs
to operate in accordance with health authorities
having jurisdiction over pool and hot tub regulation
Washing vehicles and boats
Prohibited except to clean windows, lights, mirrors,
license plates, and boat engines for safety
SCHEDULE 1—STAGE RESTRICTIONS
Effective May 1, 2022
PART 4: STAGE 4 RESTRICTIONS
User
Water Use
Restriction
Watering lawns
Prohibited
Watering new lawns or lawns
All permits issued for lawn watering are invalidated
being treated for the European
Chafer Beetle
Watering trees, shrubs, flowers
Prohibited
and edible plants
Q
z
Washing impermeable surfaces
Prohibited except if ordered by a regulatory authority
o
having jurisdiction for a health or safety reason
w
Topping up or filling aesthetic
Prohibited
water features
Topping up or filling pools and hot
Prohibited
tubs
Washing vehicles and boats
Prohibited except to clean windows, lights, mirrors,
license plates, and boat engines for safety
Watering lawns
Prohibited
(mixed -use buildings e.g.
residential and commercial
should follow Non-residential
watering times)
Watering new lawns or lawns
All permits issued for lawn watering are invalidated
being treated for the European
Q
Chafer Beetle
z
o
Watering trees, shrubs, flowers
Prohibited
w
and edible plants
o
Watering golf courses
Prohibited
z
Washing impermeable surfaces
Prohibited except if ordered by a regulatory authority
having jurisdiction for health or safety reason
Topping up or filling aesthetic
Prohibited
water features
Topping up or filling pools and hot
Prohibited
to bs
SCHEDULE 1—STAGE RESTRICTIONS
Effective may 1, 2022
PART 4: STAGE 4 RESTRICTIONS
User
Water Use
Restriction
Washing vehicles and boats
Prohibited except to clean windows, lights, mirrors,
license plates, and boat engines for safety
Commercial vehicle washing
Prohibited
Watering lawns and grass
Prohibited
boulevards
Watering new lawns or lawns
All permits issued for lawn watering are invalidated
being treated for the European
Chafer Beetle
Watering trees, shrubs, flowers
Prohibited
Y
Q
and edible plants
J
Watering soil -based playing fields
Prohibited
0
0
0
Watering sand -based playing
Prohibited
fields
Uj
Flushing water mains
Prohibited
z
Uj
Operating water play parks
Prohibited
0
c�
Topping up or filing aesthetic
Prohibited
water features
Topping up or filling pools and hot
Prohibited
tubs
Washing vehicles and boats
Prohibited except to clean windows, lights, mirrors,
license plates, and boat engines for safety
CITY OF MAPLE RIDGE
BYLAW NO.78312022
SCHEDULE 2 -RESIDENTIAL LAWN WATERING PERMIT
MAPLE RIDGE
British Columbia
LAWN WATERING PERMIT
AUTOMATIC WATERING FROM 5:00 AM TO 7:00 AM DAILY
MANUAL WATERING FROM 6:00 AM TO 9:00 AM DAILY
THIS RESIDENTIAL PROPERTY
IS TEMPORARILY EXEMPT FROM CURRENT WATER RESTRICTIONS
UNDER BYLAW N0. 7831-2022
PERMIT PROPERTY ADDRESS
PERMIT EXPIRY DATE
This Permit MUST BE VISIBLY DISPLAYED on the residence during its term.
RECEIPT NUMBER:
City of Maple Ridge
11995 Haney Place, Maple
engineering@mapleridge.ca
Ridge, BC V2X 6A9 Tel: 604-467-7339 Fax: 604-467-7461
CITY OF MAPLE RIDGE
BYLAW N0.78312022
SCHEDULE 3 eNON-RESIDENTIAL LAWN WATERING PERMIT
R2MAPLE RIDGE
British Columbia
mapleridge.ca
LAWN WATERING PERMIT
AUTOMATIC WATERING FROM 4:00 AM TO 6:00 AM DAILY
MANUAL WATERING FROM 6:00 AM TO 9:00 AM DAILY
THIS NON-RESIDENTIAL PROPERTY
IS TEMPORARILY EXEMPT FROM CURRENT WATER RESTRICTIONS
UNDER BYLAW N0. 7831-2022
PERMIT PROPERTY ADDRESS
PERMIT EXPIRY DATE
This Permit MUST BE VISIBLY DISPLAYED on the residence during its term.
RECEIPT NUMBER:
City of Maple Ridge
11995 Haney Place, Maple
engineering@mapleridge.ca
Ridge, BC V2X 6A9 Tel: 604-467-7339 Fax: 604-467-7461
CITY OF MAPLE RIDGE
BYLAW N0.7831-2022
SCHEDULE 4 - GOVERNMENT, SCHOOL OR PARK LAWN OR PLAYING FIELD WATERING PERMIT
MAPLE RIDGE
British Columbia
mapleridge.ca
❑ LAWN WATERING PERMIT
AUTOMATIC WATERING FROM 4:00 AM TO 6:00 AM DAILY
MANUAL WATERING FROM 6:00 AM TO 9:00 AM DAILY
❑ PLAYING FIELD WATERING PERMIT
DAILY
THIS GOVERNMENT. SCHOOL OR PARK PROPERTY
IS TEMPORARILY EXEMPT FROM CURRENT WATER RESTRICTIONS
UNDER BYLAW N0, 7531-2022
PERMIT PROPERTY ADDRESS
PERMIT EXPIRY DATE
This Permit MUST BE VISIBLY DISPLAYED on the residence during its term.
RECEIPT NUMBER:
City of Maple Ridge
11995 Haney Place, Maple
engineerin @mapleridge.ca
Ridge, BC V2X 6A9 Tel: 604-467-7339 Fax: 604-467-7461
MAPLE RIDGE
British Columbia
1 1 ,
TO: His Worship Mayor Michael Morden
and Members of Council
FROM: Chief Administrative Officer
SUBJECT: Latecomer Agreement LC 168/19
EXECUTIVE SUMMARY:
City of Maple Ridge
MEETING DATE: March 15, 2022
FILE NO: 11-5245-20-2013-107
& 06-2240-20
MEETING: Cow
A developer has subdivided the lands at 24005, 24009 and 24075 Fern Crescent. Part of the
subdivision servicing is considered to be excess or extended servicing in accordance with the Local
Government Act. The extended servicing benefits adjacent properties. Latecomer Agreement LC
168/19 provides the City's assessment of the allocation of the costs of the excess or extended
servicing to the benefitting lands.
RECOMMENDATION:
That the cost to provide the extended services at 24005, 24009 and 24075 Fern Crescent are, in
whole or in part, excessive to the City and that the cost to provide these services shall be paid by the
owners of the land being subdivided; and
That Latecomer Charges be imposed for such excess or extended services on the parcels and in the
amounts as set out in Schedule A; and further
That the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 168/19 with the
subdivider of the lands at 24005, 24009 and 24075 Fern Crescent.
DISCUSSION:
a) Background Context:
The lands at 24005, 24009 and 24075 Fern Crescent have been subdivided. During the
course of development, the developer voluntarily constructed a sanitary sewer main to service
properties that were outside of the development but were impacted by it. These works, in
accordance with the Local Government Act, qualify for consideration as outlined in the City's
Excess or Extended Services and Latecomer Payments Policy. Under this policy, the developer
has the opportunity to recover costs for service capacity over and above which is required for
their specific development.
The attached map identifies the lands which are involved in the subdivision and those which
will benefit from the excess or extended services and land to which the developer provided
services. The cost breakdown for each excess or extended service is shown on attached
Schedule A. In addition, a copy of Latecomer Agreement LC 168/19 is also attached for
information purposes.
Doc# 3018253 Page 1 of 2
1131
b) Policy Implications.
Part 14, Division 11, of the Local Government Act provides that where a developer pays all or
part of the cost of excess or extended services, the City shall determine the proportion of the
cost of the service which constitutes excess or extended service and determine the proportion
of the cost of the service to be attributed to parcels of land which the City considers will benefit
from the service. Latecomer Agreement LC 168/19 will provide such determination for
Subdivision 2013-107-SD.
CONCLUSION:
A developer has provided sanitary sewer services in support of Subdivision 2013-107-SD. Some of
the services benefit adjacent lands, therefore it is appropriate to impose Latecomer Charges on the
benefitting lands. Latecomer Agreement LC 168/19 summarizes the City Is determination of
benefitting lands and cost allocations and also establishes the term over which such Latecomer
Charges will be applied.
Submitted by: Rachel 011enberger, AtScT.
Manager of Infrastructure Development
v
Reviewed by: Forrest Smith, P.Eng.
Director o Engineering
AJ A19 .
Approved by: David Pollock, P.Eng.
General Manager Engineering Services
Vuncurr�nc�: ��uu nai �i i iai i
Chief Administrative Officer
Attachments:
(A) Schedule A
(B) Benefitting Property Map
(C) Latecomer Agreement
Doc# 3018253 Page 2 of 2
ATTACHMENT A
Schedule A
TYPE OF EXCESS OR EXTENDED SERVICE
1. EXTENDED NOMINAL SERVICE
Service
Total Number
Total Cost Of
Cost Per
EDU's On
Benefit
of Equivalent
Benefit
EDU
Benefitting
Attributed
Development
Property
By Property
Units
Excluding
(EDU)
Subdivision
Sanitary Sewer
12
$99,903.00
$8,325.25
1
Lot 8, Sec. 21, TWP 12,
NWD, PL NWP9912
RN 63363-0000-6
1 x $8,325.25
Sanitary Sewer
12
$99,903.00
$8,325.25
1
Lot 1, Sec. 22, TWP 12,
NWD, PL NWP9364
RN 63421-0000-7
1 x $8,325.25
Sanitary Sewer
12
$99,903.00
$8,325.25
1
Lot 2, Sec. 22, TWP 12,
NWD, PL NWP9364
RN 63422-0000-2
1 x $8,325.25
Sanitary Sewer
12
$99,903.00
$8,325.25
1
Lot 3, Sec. 22, TWP 12,
NWD, PL NWP9364
RN 63423-0000-8
1 x $8,325.25
Sanitary Sewer
12
$99,903.00
$8,325.25
1
Lot 4, Sec. 22, TWP 12,
NWD, PL NWP9364
RN 63424-0000-3
1 x $8,325.25
A total of all of the aforementioned services for each property is as follows:
Legal Description Civic Address Total Cost
Lot 8, Sec. 21, TWP 12, NWD,
12729 Fern Crescent
$8,325.25
PL NWP9912
RN 63363-0000-6
Lot 1, Sec. 22, TWP 12, NWD,
24024 Fern Crescent
$8,325.25
PL NWP9364
RN 63421-0000-7
Lot 2, Sec. 22, TWP 12, NWD,
24026 Fern Crescent
$8,325.25
PL NWP9364
RN 63422-0000-2
Lot 3, Sec. 22, TWP 12, NWD,
24052 Fern Crescent
$8,325.25
PL NWP9364
RN 63423-0000-8
Lot 4, Sec. 22, TWP 12, NWD,
24072 Fern Crescent
$8,325.25
PL NWP9364
RN 63424-0000-3
ATTACHMENT B
5
12795
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12599
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Rem
24001
27
24003
1
2
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4
5
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AVE.
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127B
AVE.
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28
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14
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16
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30N
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�NATURAL BOUNDARY
P 9364)
BENEFITTING PRIVATE DEVELOPMENT
PROPERTIES ® AGREEMENT BOUNDARY
N CITY OF MAPLE RIDGE
ENGINEERING
128 AVE. • ' DEPARTMENT
ry 123 AVE. N
DEWDN Y TRUN RD.
Uc EED J DEVELOPMENT FILE
5245-20-2013-107—SD
SCALE: FERN CRES and 127B
,00 AVE•
LOUOMEEO H"Y. N.T.S. DATE: FEB 2022 FILE/DWG No LC168-2019
ATTACH M ENT C
LATECOMER AGREEMENT
LC 168/19 - 2013-107-SD
THIS AGREEMENT is made the day of , 20_
BETWEEN: Epic NE Albion Homes Ltd.
201-20050 Stewart Crescent
Maple Ridge BC V2X OT4
(Hereinafter called the "Subdivider")
OF THE FIRST PART
AND: City of Maple Ridge
11995 Haney Place
Maple Ridge BC V2X 6A9
(Hereinafter called the "City")
OF THE SECOND PART
WHEREAS:
A. The Subdivider has developed certain lands and premises located within the City of
Maple Ridge, in the Province of British Columbia, and more particularly known and
described as:
• North 126' of Parcel "A", RF 13772, Lot 15, Sec. 22, TWP 12, NWD, Plan 9364
• Parcel "A", RF 13772, Lot 15 except North 126', Sec. 22, TWP 12, NWD, Plan
9364
• Lot 30, Sec. 22, TWP 12, NWD, Plan 24120
(Hereinafter called the "said lands");
B. In order to facilitate the approval of the subdivision of the said lands, the Subdivider
has constructed and installed a sanitary sewer shown on the design prepared by Aplin
Martin Engineering Ltd, Job No: 18-128-01 Rev. C dated January 22, 2019.
(Hereinafter called the "Extended Services");
C. The extended services have been provided with a capacity to service the said lands
and other than the said lands;
D. The City considers its cost to provide the Extended Services to be excessive;
Doc# 3018308 Page 1 of 4
E. The Subdivider has provided the Extended Services in the Amount of $99,903.00;
F. The City has determined that:
Lot 8, Sec. 21, TWP 12, NWD, PL NWP9912
Lot 1, Sec. 22, TWP 12, NWD, PL NWP9364
Lot 2, Sec. 22, TWP 12, NWD, PL NWP9364
Lot 3, Sec. 22, TWP 12, NWD, PL NWP9364
Lot 4, Sec. 22, TWP 12, NWD, PL NWP9364
(the "Benefitting Lands") will benefit from the Extended Services;
G. The City has imposed as a condition of the owner of the Benefitting Lands connecting
to or using the Extended Services, a charge (the "Latecomer Charge") on the
Benefitting Lands in the following amounts:
Lot 8, Sec. 21, TWP 12, NWD, PL NWP9912
RN 63363-0000-6
• $8,325.25 for use of the low-pressure sanitary sewer constructed on Fern
Crescent
Lot 1, Sec. 22, TWP 12, NWD, PL NWP9364
RN 63421-0000-7
• $8,325.25 for use of the low-pressure sanitary sewer constructed on Fern
Crescent
Lot 2, Sec, 22, TWP 12, NWD, PL NWP9364
RN 63422-0000-2
• $8,325.25 for use of the low-pressure sanitary sewer constructed on Fern
Crescent
Lot 3, Sec. 22, TWP 12, NWD, PL NWP9364
RN 63423-0000-8
• $8,325.25 for use of the low-pressure sanitary sewer constructed on Fern
Crescent
Lot 4, Sec. 22, TWP 12, NWD, PL NWP9364
RN 63424-0000-3
• $8,325.25 for use of the low-pressure sanitary sewer constructed on Fern
Crescent
plus interest calculated annually from the date of completion of the Extended Services
as certified by the General Manager Engineering Services of the City (the "Completion
Date") to the date of connection of the Benefitting Lands to the Extended Services;
H. The Latecomer Charge when paid by the owner of the Benefitting Lands and collected
by the City shall pursuant to Section 508 (2) of the Local Government Act R.S.B.C.
2015, c.1 be paid to the Subdivider as provided for in this Agreement.
Doc# 3018308 Page 2 of 4
NOW THEREFORE AS AUTHORIZED BY Section 508 (5) of the Local Government Act
R.S.B.0 2015, c.1, the parties hereto agree as follows:
1. The Latecomer Charge, if paid by the owner of the Benefitting Lands and
collected by the City within fifteen (15) years of the Completion Date shall be paid to
the Subdivider and in such case payment will be made within 30 days of the next June
30th or December 315t that follows the date on which the Latecomer Charge was
collected by the City.
2. This Agreement shall expire and shall be of no further force and effect for any
purpose on the earlier of the payment of the Latecomer Charge by the City to the
Subdivider, or fifteen (15) years from the Completion Date, and thereafter the City shall
be forever fully released and wholly discharged from any and all liability and obligations
herein, or howsoever arising pertaining to the Latecomer Charge, and whether arising
before or after the expiry of this Agreement.
3. The Subdivider represents and warrants to the City that the Subdivider has not
received, claimed, demanded or collected money or any other consideration from the
owner of the Benefitting Lands for the provision, or expectation of the provision of the
Extended Services, other than as contemplated and as provided for herein; and further
represents and warrants that he has not entered into any agreement with the owner of
the Benefitting Lands for consideration in any way related to or connected directly or
indirectly with the provision of the Extended Services. The representations and
warranties of the Subdivider herein shall, notwithstanding Item 2 of this Agreement,
survive the expiry of this Agreement.
4. The Subdivider (if more than one corporate body or person) hereby agrees that
the City shall.remit the Latecomer Charge to each corporate body or person in equal
shares.
5. If the Subdivider is a sole corporate body or person, the City shall remit the
Latecomer Charge to the said sole corporate body or person, with a copy to the
following (name and address of director of corporate body, accountant, lawyer, etc.):
6. In the event that the Subdivider is not the owner of the said lands, the owner
shall hereby grant, assign, transfer and set over unto the Subdivider, his heirs and
assigns, all rights, title and interest under this Agreement.
Doc# 3018308 Page 3 of 4
IN WITNESS WHEREOF the parties hereto have hereunto affixed their respective Corporate
Seals, attested by the hands of their respective officers duly authorized in that behalf, the day
and year first above written.
SUBDIVIDER
Company:
Print Name:
Subdivider -Authorized Signatory
Company:
Print Name:
Subdivider - Authorized Signatory
CITY OF MAPLE RIDGE
Corporate Officer -Authorized Signatory
Doc# 3018308 Page 4 of 4
MAPLE RIDGE
British Columbia
TO: His Worship Mayor Michael Morden
and Members of Council
FROM: Chief Administrative Officer
SUBJECT: Latecomer Agreement LC 175/20
EXECUTIVE SUMMARY:
City of Maple Ridge
MEETING DATE
FILE NO:
MEETING:
March 15, 2022
11-5245-20-13504
& 06-2240-20
Cow
The lands at 11420 River Wynd have been developed. Part of the development's servicing is
considered to be excess or extended servicing in accordance with the Local Government Act that
benefits adjacent properties. Latecomer Agreement LC 175/20 provides the City's assessment of the
allocation of the costs of the excess or extended servicing to the benefitting lands.
The developer has the opportunity to recover costs for service capacity over and above which is
required for their specific development should development occur on those parcels identified in
Schedule A. Cost recovery may also be possible where a property connects to the Latecomer -eligible
utility.
RECOMMENDATION:
That the cost to provide the excess or extended services at 11420 River Wynd is, in whole or in part,
excessive to the City and that the cost to provide these services shall be paid by the owners of the
land being developed; and
That Latecomer Charges be imposed for such excess or extended services on the parcels and in the
amounts as set out in Schedule A; and further
That the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 175/20 with the
developer of the lands at 11420 River Wynd.
DISCUSSION:
a) Background Context:
The lands at 11420 River Wynd have been developed. Part of the development's servicing
included the extension of the storm sewer which is considered to be excess or extended
servicing in accordance with the Local Government Act that benefits adjacent properties. The
attached map identifies the lands which are involved in the development and those which will
benefit from the excess or extended services and land to which the developer provided
services. The cost breakdown for each excess or extended service is shown on attached
Schedule A.
Doc#2638019 Page 1 of 2
1132
In addition, a copy of Latecomer Agreement LC 175/20 is also attached for information
purposes.
b) Policy Implications:
Part 14, Division 11, of the Local Government Act provides that where a developer pays all or
part of the cost of excess or extended services, the City shall determine the proportion of the
cost of the service which constitutes excess or extended service and determine the proportion
of the cost of the service to be attributed to parcels of land which the City considers will benefit
from the service. Latecomer Agreement LC 175/20 will provide such determination for
development 11-5245-20-13504.
CONCLUSION:
A developer has provided storm sewer services in support of development 11-5245-20-B504. Some
of the services benefit adjacent lands, therefore it is appropriate to impose Latecomer Charges on the
benefitting lands. Latecomer Agreement LC 175/20 summarizes the City 's determination of
benefitting lands and cost allocations and also establishes the term over which such Latecomer
Charges will be applied.
Submitted by: Rachel 011enberger, AScT.
Manager of Infrastructure Development
Reviewed by: �6rrest Smith, P.Eng.
Director of Engineering
i'
Approved by: David Pollock, P.Eng.
General Manager Engineering Services
Concurrence: Scott Hartman
Chief Administrative Officer
Attachments:
(A) Schedule A
(B) Benefitting Property Map
(C) Latecomer Agreement
Doc#2638019 Page 2 of 2
ATTACH M ENT A
Schedule A
TYPE OF EXCESS OR EXTENDED SERVICE
1. EXTENDED NOMINAL SERVICE
Service
Total Number Total Cost Of
Cost Per EDU's On
Benefit
of Equivalent Benefit
EDU Benefitting
Attributed
Development
Property
By Property
Units
Excluding
(EDU)
Subdivision
Storm
5 $53,929.05
$10,785.81 1
Lot 142, PL NWP41783
Sewer -
RN 21066-0129-3
Fraserview
1 X $10,785.81
Street
1 Lot 143, PL NWP41783
RN 21066-0130-X
1 X $10,785.81
1 Lot 144, PL NWP41783
RN 21066-0131-1
1 X $10,785.81
1 Lot 145, PL NWP41783
RN 21066-0101-3
1 X $10,785.81
A total of all of the aforementioned services for each property is as follows:
Legal Description Civic Address Total Cost
Lot 142, PL NWP41783
11481 Fraserview Street
$10,785.81
RN 21066-0129-3
Lot 143, PL NWP41783
11471 Fraserview Street
$10,785.81
RN 21066-0130-X
Lot 144, PL NWP41783
11461 Fraserview Street
$10,785.81
RN 21066-0131-1
Lot 145, PL NWP41783
11402 River Wynd
$10,785.81
RN 21066-0101-3
ATTACHMENT B
EpGED A�-E AVE'
1 40
11491 111494
11487
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141
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138
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11461:':•
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2
3
4
6
BENEFITTING PROPERTIES
CYA
11484
38 39
11470
42
11490
11480 43
11466
45
q
RIVER w�(ND
c," 11446
o
2
F
Rem 17
DEVELOPMENT BOUNDARY
N lot CITY OF MAPLE RIDGE
ENGINEERING
n ' DEPARTMENT
" DEVELOPMENT FILE
�1 5245-20-13504
SCALE: 11420 RIVER WYN D LC 175/20
N.T.S. DATE: DEC 2020 FILE/DWG No LC175-2020
ATTACH M ENT C
LATECOMER AGREEMENT
LC 175/20 - BP-19-116371
THIS AGREEMENT is made the day of , 20
BETWEEN: Hilary K Morden
Michael J Morden
11420 River Wynd
Maple Ridge BC V2X 4Y9
(Hereinafter called the "Developer")
OF THE FIRST PART
AND: City of Maple Ridge
11995 Haney Place
Maple Ridge BC V2X 6A9
(Hereinafter called the "City")
OF THE SECOND PART
WHEREAS:
A. The Developer has developed certain lands and premises located within the City of
Maple Ridge, in the Province of British Columbia, and more particularly known and
described as:
Lot 1, District Lot 249, NWD, PL NWP14698
(Hereinafter called the "said lands");
B. In order to facilitate the approval of the development of the said lands, the Developer
has constructed and installed storm sewer services shown on the design prepared by
D.K. Bowins & Associates Inc; Storm Extension Fraserview Street, 11420 River Wynd,
Drawing No. 2 (Sheets 1 to 3) dated November 2019 reviewed December 16, 2019.
Project No. 11-5245-20-13504.
(Hereinafter called the "Extended Services");
C. The extended services have been provided with a capacity to service the said lands
and other than the said lands;
D. The City considers its cost to provide the Extended Services to be excessive;
E. The Developer has provided the Extended Services in the Amount of $53,929,05;
Doc#2606374 Page 1 of 4
F. The City has determined that:
Lot 142, DL 249, PL NWP41783
Lot 143, DL 249, PL NWP41783
Lot 144, DL 249, PL NWP41783
Lot 145, DL 249, PL NWP41783
(the "Benefitting Lands") will benefit from the Extended Services;
G. The City has imposed as a condition of the owner of the Benefitting Lands connecting
to or using the Extended Services, a charge (the "Latecomer Charge") on the
Benefitting Lands in the following amounts:
Lot 142, DL 249, PL NWP41783
RN 21066-0129-3
• $10,785.81 for use of the storm sewer constructed on Fraserview Street
Lot 143, DL 249, PL NWP41783
RN 21066-0130-X
• $10,785.81 for use of the storm sewer constructed on Fraserview Street
Lot 144, DL 249, PL NWP41783
RN 21066-0131-1
• $10,785.81 for use of the storm sewer constructed on Fraserview Street
Lot 145, DL 249, PL NWP41783
RN 21066-0101-3
• $10,785.81 for use of the storm sewer constructed on Fraserview Street
plus interest calculated annuallyfrom the date of completion of the Extended Services
as certified by the Manager of Infrastructure and Development of the City (the
"Completion Date") to the date of connection of the Benefitting Lands to the Extended
Services;
H. The Latecomer Charge when paid by the owner of the Benefitting Lands and collected
by the City shall pursuant to Section 508 (2) of the Local Government Act R.S.B.C.
2015, c.1 be paid to the Developer as provided for in this Agreement.
NOW THEREFORE AS AUTHORIZED BY Section 508 (5) of the Local Government Act
R.S.B.0 2015, c.1, the parties hereto agree as follows:
1. The Latecomer Charge, if paid by the owner of the Benefitting Lands and
collected by the City within fifteen (15) years of the Completion Date shall be paid to
the Developer and in such case, payment will be made within 30 days of the next June
301h or December 315t that follows the date on which the Latecomer Charge was
collected by the City.
Doc#2606374 Page 2 of 4
2. This Agreement shall expire and shall be of no further force and effect for any
purpose on the earlier of the payment of the Latecomer Charge by the City to the
Developer, or fifteen (15) years from the Completion Date, and thereafter the City shall
be forever fully released and wholly discharged from any and all liability and obligations
herein, or howsoever arising pertaining to the Latecomer Charge, and whether arising
before or after the expiry of this Agreement.
3. The Developer represents and warrants to the City that the Developer has not
received, claimed, demanded or collected money or any other consideration from the
owner of the Benefitting Lands for the provision, or expectation of the provision of the
Extended Services, other than as contemplated and as provided for herein; and further
represents and warrants that he has not entered into any agreement with the owner of
the Benefitting Lands for consideration in any way related to or connected directly or
indirectly with the provision of the Extended Services. The representations and
warranties of the Developer herein shall, notwithstanding Item 2 of this Agreement,
survive the expiry of this Agreement.
4. The Developer (if more than one corporate body or person) hereby agrees that
the City shall remit the Latecomer Charge to each corporate body or person in equal
shares.
5. If the Developer is a sole corporate body or person, the City shall remit the
Latecomer Charge to the said sole corporate body or person, with a copy to the
following (name and address of director of corporate body, accountant, lawyer, etc.):
6. In the event that the Developer is not the owner of the said lands, the owner
shall hereby grant, assign, transfer and set over unto the Developer, his heirs and
assigns, all rights, title and interest under this Agreement.
Doc#2606374 Page 3 of 4
IN WITNESS WHEREOF the parties hereto have hereunto affixed their respective Corporate
Seals, attested by the hands of their respective officers duly authorized in that behalf, the day
and year first above written.
DEVELOPER
Company:
Print Name:
Developer - Authorized Signatory
Company:
Print Name:
Developer - Authorized Signatory
CITY OF MAPLE RIDGE
Corporate Officer - Authorized Signatory
Doc#2606374 Page 4 of 4