HomeMy WebLinkAbout2024-05-02 Committee of the Whole Agenda and Reports.pdfCity of Maple Ridge
COMMITTEE OF THE WHOLE
AGENDA
May 07, 2024
11:00 AM
Virtual Online Meeting including Council Chambers
Committee of the Whole is the initial venue for review of issues. No voting takes place on bylaws or
resolutions. A decision is made to send an item to Council for debate and vote or to send an item back
to staff for more information or clarification before proceeding to Council. The meeting is live streamed
and recorded by the City of Maple Ridge.
For virtual public participation during Community Forum register by going to the Public
Portal at https://mapleridge.primegov.com/public/portal and clicking on the microphone icon for
the select meeting
1.CALL TO ORDER
1.1 Territory Acknowledgement
The City of Maple Ridge carries out its business on the traditional and
unceded territories of the Katzie (q̓ic̓әy̓) First Nation and the Kwantlen
(qʼʷa:n̓ƛʼәn̓) First Nation.
2.APPROVAL OF AGENDA
3.MINUTES
3.1 Adoption of Minutes – April 16, 2024
4.DELEGATIONS/STAFF PRESENTATIONS
5.PLANNING AND DEVELOPMENT SERVICES
6.ENGINEERING SERVICES
7.CORPORATE SERVICES
7.1 2023 Consolidated Financial Statements
Staff report dated May 7, 2024, recommending that the 2023 Consolidated
Financial Statements be approved.
RECOMMENDATION:
That the staff report dated May 7, 2024, titled “2023 Consolidated Financial
Statements” be forwarded to the next Regular Council Meeting.
8.PARKS, RECREATION, AND CULTURE
9.ADMINISTRATION
10.COMMUNITY FORUM
11.NOTICE OF CLOSED MEETING
11.1 The meeting will be closed to the public pursuant to Sections 90(1) of the
Community Charter as the subject matter being considered is related to the
following:
• Section 90(1)(a) – personal information about an identifiable individual who
holds or is being considered for a position as an officer, employee or agent of the
municipality or another position appointed by the municipality;
• Section 90(1)(e) – the acquisition, disposition or expropriation of land or
improvements, if the council considers that disclosure could reasonably be
expected to harm the interests of the municipality;
• Section 90(1)(g) – litigation or potential litigation affecting the municipality;
• Section 90(1)(i) – the receipt of advice that is subject to solicitorclient
privilege, including communications necessary for that purpose;
Any other matter that may be brought before the Council that meets the
requirements for a meeting closed to the public pursuant to Sections 90(1) and
90(2) of the Community Charter or Freedom of Information and Protection of
Privacy Act.
12.ADJOURNMENT
City of Maple RidgeCOMMITTEE OF THE WHOLEAGENDAMay 07, 202411:00 AMVirtual Online Meeting including Council ChambersCommittee of the Whole is the initial venue for review of issues. No voting takes place on bylaws orresolutions. A decision is made to send an item to Council for debate and vote or to send an item backto staff for more information or clarification before proceeding to Council. The meeting is live streamedand recorded by the City of Maple Ridge.For virtual public participation during Community Forum register by going to the PublicPortal at https://mapleridge.primegov.com/public/portal and clicking on the microphone icon forthe select meeting1.CALL TO ORDER1.1 Territory AcknowledgementThe City of Maple Ridge carries out its business on the traditional andunceded territories of the Katzie (q̓ic̓әy̓) First Nation and the Kwantlen(qʼʷa:n̓ƛʼәn̓) First Nation.2.APPROVAL OF AGENDA3.MINUTES3.1 Adoption of Minutes – April 16, 20244.DELEGATIONS/STAFF PRESENTATIONS
5.PLANNING AND DEVELOPMENT SERVICES
6.ENGINEERING SERVICES
7.CORPORATE SERVICES
7.1 2023 Consolidated Financial Statements
Staff report dated May 7, 2024, recommending that the 2023 Consolidated
Financial Statements be approved.
RECOMMENDATION:
That the staff report dated May 7, 2024, titled “2023 Consolidated Financial
Statements” be forwarded to the next Regular Council Meeting.
8.PARKS, RECREATION, AND CULTURE
9.ADMINISTRATION
10.COMMUNITY FORUM
11.NOTICE OF CLOSED MEETING
11.1 The meeting will be closed to the public pursuant to Sections 90(1) of the
Community Charter as the subject matter being considered is related to the
following:
• Section 90(1)(a) – personal information about an identifiable individual who
holds or is being considered for a position as an officer, employee or agent of the
municipality or another position appointed by the municipality;
• Section 90(1)(e) – the acquisition, disposition or expropriation of land or
improvements, if the council considers that disclosure could reasonably be
expected to harm the interests of the municipality;
• Section 90(1)(g) – litigation or potential litigation affecting the municipality;
• Section 90(1)(i) – the receipt of advice that is subject to solicitorclient
privilege, including communications necessary for that purpose;
Any other matter that may be brought before the Council that meets the
requirements for a meeting closed to the public pursuant to Sections 90(1) and
90(2) of the Community Charter or Freedom of Information and Protection of
Privacy Act.
12.ADJOURNMENT
Document: 3773482
CITY OF MAPLE RIDGE COMMITTEE OF THE WHOLE MEETING MINUTES
APRIL 16, 2024
The Minutes of the Committee of the Whole Meeting held virtually and hosted in Council Chambers on April 16, 2024 at 11:00 am at City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business.
PRESENT Elected Officials Mayor D. Ruimy Councillor K. Carreras Councillor O. Dozie (Virtual) Councillor J. Dueck Councillor S. Schiller Councillor J. Tan Councillor A. Yousef ABSENT
Appointed Staff S. Hartman, Chief Administrative Officer C. Mushata, Corporate Officer Other Staff as Required C. Balatti, Manager of Special Projects M. Best, Interim Director of Planning C. Bevacqua, Clerk 3 K. Hills, Committee Clerk J. Khaira, Manager of Engineering Design & Construction Z. Lifshiz, Director of Strategic Development, Communications and Public Engagement C. Martin, Director of Recreation Services M. McMullen, Manager of Development & Environmental Services R. Ollenberger, Manager of Development Engineering V. Richmond, Director of Parks & Facilities T. Thompson, Director of Finance T. Westover, Director Economic Development Note: These minutes and the video of this meeting are posted on the City’s Web Site at: https://mapleridge.primegov.com/public/portal Note: Councillor Dozie attended the meeting virtually.
1. CALL TO ORDER – 11:00 am Councillor K. Carreras, Chair called the meeting to order and provided the territory acknowledgement. 2. APPROVAL OF THE AGENDA R/2024-CW-027 Moved and seconded THAT the agenda of the Committee of the Whole Meeting of April 16, 2024, be approved as circulated. CARRIED
Committee of the Whole Meeting Minutes April 16, 2024 Page 2 of 4
Document: 3773482
3. MINUTES
3.1 Adoption of Minutes R/2024-CW-028 Moved and seconded THAT the minutes of the Committee of the Whole Meeting of April 2, 2024, be adopted. CARRIED 4. DELEGATIONS/STAFF PRESENTATIONS - NIL 5. PLANNING AND DEVELOPMENT SERVICES 5.1 2022-229-VP, 11070 Lockwood Street, and 25024, 25038, and 24984 112 Avenue To permit the future subdivision of approximately 37 single-family lots. The Manager of Development & Environmental Services provided a summary presentation and answered questions of Council. R/2024-CW-029 Moved and seconded That the staff report dated April 16, 2024, titled “Development Variance Permit, 11070 Lockwood Street, and 25024, 25038, and 24984 112 Avenue” be forwarded to the next Regular Council Meeting. CARRIED 5.2 2021-131-VP, 23103 136 Avenue, Development Variance Permit To permit the future subdivision of 20 lots. The Manager of Development & Environmental Services provided a summary presentation and answered questions of Council. R/2024-CW-030 Moved and seconded That the staff report dated April 16, 2024, titled “Development Variance Permit, 23103 136 Avenue” be forwarded to the next Regular Council Meeting. CARRIED 5.3 2023-208-RZ, 12035 Glenhurst Street, RS-1 to R-4 To permit the future subdivision of two lots. The Manager of Development & Environmental Services provided a summary presentation and answered questions of Council.
Committee of the Whole Meeting Minutes April 16, 2024 Page 3 of 4
Document: 3773482
R/2024-CW-031 Moved and seconded That the staff report dated April 16, 2024, titled “Second Reading, Zone Amending Bylaw No. 7958-2023, 12035 Glenhurst Street” be forwarded to the next Regular Council Meeting. CARRIED 6. ENGINEERING SERVICES - NIL 7. CORPORATE SERVICES - NIL 8. PARKS, RECREATION, AND CULTURE – NIL 8.1 Engagement Phase1 Report – Recreation Feasibility Study Review of engagement results which includes feedback from residents, community and user groups and other interested parties. Manager of Special Projects introduced Consultant Quentin Talbot-Kelly, Partner, Cornerstone Planning Group, who provided a summary presentation and answered questions of Council. R/2024-CW-032 Moved and seconded That the staff report dated April 16, 2024, titled “Engagement Phase1 Report – Recreation Feasibility Study” be forwarded to the next Regular Council Meeting. CARRIED 9. ADMINISTRATION – NIL 10. COMMUNITY FORUM – NIL 11. NOTICE OF CLOSED MEETING 11.1 Resolution to Exclude the Public R/2024-CW-033 Moved and seconded The meeting will be closed to the public pursuant to Sections 90(1) of the Community Charter as the subject matter being considered is related to the following:
• Section 90(1)(i) – the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
Committee of the Whole Meeting Minutes April 16, 2024 Page 4 of 4
Document: 3773482
• Section 90(1)(l) – discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under section 98 [annual municipal report]; Any other matter that may be brought before the Council that meets the requirements for a meeting closed to the public pursuant to Sections 90(1) and 90(2) of the Community Charter or Freedom of Information and Protection of Privacy Act. CARRIED 12. ADJOURNMENT – 3:55 pm ____________________________________ Councillor K. Carreras, Chair Certified Correct _______________________________________________ C. Mushata, Corporate Officer
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TO: His Worship Mayor Dan Ruimy MEETING DATE: May 7, 2024 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: COW SUBJECT: 2023 Consolidated Financial Statements
EXECUTIVE SUMMARY: The purpose of this report is to present the Consolidated Financial Statements (the “Statements”) for the 2023 fiscal year. The City financial statements are a retrospective document intended to communicate the fiscal health and well being of the City as at December 31 of the previous year. They provide a snapshot of the City’s financial condition as a point in time and its financial performance for the year just ended. The 2023 Statements have been prepared using the accounting standards and reporting model mandated by the Public Sector Accounting Board (PSAB). In 2023, five new PSAB accounting standards came into effect and are reflected in the statements attached to this report. BDO Canada LLP (BDO) has conducted an audit of the Statements and issued a draft audit opinion indicating the statements present fairly the results of 2023. To satisfy current Canadian Auditing Standards, Council must approve the Statements before BDO can issue their final audit opinion. RECOMMENDATION: That the 2023 Consolidated Financial Statements be approved. DISCUSSION: Financial reporting in local government serves to communicate the fiscal health and well-being of a community and there are two main documents that accomplish this: the Financial Plan and the Financial Statements, each with very different objectives. The Financial Plan is a forward-looking document that sets out the City’s planned expenditures and transfers to Reserves for the next five years and identifies how those expenditures and transfers will be funded. The Community Charter requires that municipalities prepare a “balanced budget”. This means that the total of any proposed expenditures or transfers to reserves must not exceed the total of proposed revenues or transfers from reserves. In simple terms, the Financial Plan answers the question: “What are we going to do and how are we going to pay for it?” In contrast, the Financial Statements are a retrospective document that provides snapshot of the City’s financial condition as at December 31 of the year just ended. The objective of a municipality’s Financial Statements is to report on its financial condition at a point in time and its financial performance for the year just ended. The statements compare our actual financial performance in the year to the activities identified in the applicable Financial Plan. The Community Charter requires municipalities to prepare the Financial Statements in accordance with generally accepted accounting principles for local governments. In Canada, those principles are set by the PSAB.
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The differing objectives of the Financial Plan and the Financial Statements, combined with the different rules guiding their preparation, can easily result in confusion when trying to compare the two documents. For example, the Financial Plan treats transfers to and from reserves as transactions, while the Financial Statements, at the summary consolidated level, do not include transfers as they take place within the corporate entity, rather information is provided in the Notes to the Statements. It is important to keep the different rules and objectives in mind as we look at financial results for 2023. The 2023 Statements present the City’s results of operations during the year and the financial position as at December 31, 2023. Financial performance is compared to the Financial Plan adopted in May of 2023 as this was the plan used to set property taxation rates, and to prior year results. The transactions included in the Financial Statements are those that took place between the City and outside parties. Internal transactions, such as transfers between Reserves, which are important for financial planning purposes, have been eliminated. In 2023 five new accounting standards came into effect as follows: 1. PS 3280 – Asset Retirement Obligations Requires the City to recognize the liability associated with legal obligations related to the decommissioning or disposal of tangible capital assets. For the City of Maple Ridge this applies to the closure and post closure monitoring of the City’s former landfill site, asbestos remediation costs for City buildings and facilities, and decommissioning costs for wells. This standard has been applied retroactively, resulting in a restatement of 2022 results. 2. PS 3041 – Portfolio Investments Guides the City’s accounting for its portfolio investments. 3. PS 3450 – Financial Instruments Guides the City’s accounting for financial instruments such as portfolio investments that have returns derived from the performance of another index. In such instances we are required to record these investments at fair value, which can result in variations between cost and fair value. These variations are recorded as remeasurements gains or losses but do not represent cash gains or losses. Remeasurement gains and losses are reported on a new statement. This standard has been applied prospectively, meaning prior year results have not been restated to reflect the fair value of relevant portfolio investments at December 31, 2022. 4. PS 1201 – Financial Statement Presentation Updates the financial reporting model to incorporate the impact of PS 3450 by introducing a new Statement of Remeasurement Gains and Losses. 5. PS 2601 – Foreign Currency Translation Provides guidance on how to account for and report transactions that are denominated in a foreign currency. The City is not impacted by this standard at this time and, based on current circumstances, does not anticipate any impact to future financial reporting. The City’s auditors, BDO, have conducted an audit of the Statements and will finalize their audit report once Council has approved the statements as noted in the recommendation to this report. The audit report will be “unqualified”. This is the highest form of assurance an auditor can provide and indicates the Statements are free of material misstatements and they can be relied on for decision making purposes. There are several key terms used in the Financial Statements, that are defined here prior to reviewing the statements themselves.
• Net Financial Position: provides a snapshot of where the City stood financially in terms of the resources it held and the amounts it owed at December 31, 2023. It is the difference between our financial assets and our liabilities and is considered an indicator of financial flexibility. If Net
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Financial Position is negative, it is referred to as Net Debt and indicates revenues that will be collected in the future are needed to pay for liabilities that already exist. If it is positive, it is referred to as Net Financial Assets and may indicate a greater degree of flexibility.
• Accumulated Surplus: is the total of all the City’s assets, both financial and non-financial, less our liabilities and net of any remeasurement gains and losses. It represents the net economic resources available for service provision. The largest element of this number is the value of our tangible capital assets, the physical assets used in day-to-day service provision, meaning the Accumulated Surplus balance does not represent a source of cash available to finance our day-to-day operations.
• Annual Surplus: is the difference between annual revenues and expenses, as reported on the Statement of Operations. It is important to keep in mind that items included in revenue do not necessarily represent cash received during the year. For example, the value of contributed tangible capital assets is reported as a revenue, but does not represent cash the City received. On the expense side, only the annual cost of using those assets is recognized through amortization. The amounts expended for capital investment or renewal is not included, nor is the value of infrastructure contributed to the City through development. This accounting requirement results in a large reported Annual Surplus, but does not represent a cash surplus.
• Accumulated Operating Surplus: Is the City’s accumulated surplus balance before considering the impact of Remeasurement Gains and Losses. The City’s Financial Statements are comprised of the following:
• Statement of Financial Position
• Statement of Operations
• Statement of Remeasurement Gains and Losses
• Statement of Change in Net Financial Assets
• Statement of Cash Flow
• Significant Accounting Policies
• Notes to the Financial Statements
• Segment Report
• Supporting Schedules 1-2 The Notes to the Financial Statements provide additional information for the items found on the Statement of Financial Position and the Statement of Operations and are referenced on each of these statements. Of note, Schedule 2 is an unaudited temporary schedule to the Financial Statements and meets the Provincial requirement to provide information regarding the use of the Growing Communities Funding received by the City in March of 2023. A discussion of the Financial Statements follows:
Statement of Financial Position The Statement of Financial Position provides information about the City’s financial assets, liabilities, and its non-financial assets. One of the key indicators on this statement is the Net Financial Position. As noted above, it is calculated by subtracting our liabilities from our financial assets and is one piece of information available to assess the City’s financial flexibility. At the end of 2023, the City had Net Financial Assets of $144.26 million, an increase of $20.6 million from 2022 as restated. The increase can be attributed to increases in cash and investments of $21.8 million, an increase in accounts receivable of $9 million, offset
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by increases in accounts payable $7.6 million, deferred and restricted revenues increased by $2.9 million, security deposits increased by a $3.5 million and a reduction in debt of $4.2 million. The other key indicator that appears on the Statement of Financial Position is the Accumulated Surplus. As noted above, this is the total of all our assets, both financial and non-financial, less our liabilities, net of any remeasurement gains and losses. This number represents the net economic resources available for service provision. The bulk of this number comes from the value of our tangible capital assets, meaning it does not represent cash that can be spent to support our operations. At the end of 2023, the City’s Accumulated Surplus was $1.376 billion compared to $1.319 billion for 2022. This was comprised of an Accumulated Operating Surplus of $1.378 billion net of an Accumulated Remeasurement Loss of $1.313 million. As referenced earlier in this report, this remeasurement loss is the variation between cost and fair value of certain of the City’s portfolio investments, it is not a cash loss.
Statement of Operations
The Statement of Operations reports the City’s revenues and expenses for the year. The difference between revenues and expenses is referred to as the Annual Surplus if positive, or the Annual Deficit if negative. It is important to note that accounting rules require us to include in revenue items such as the value of infrastructure contributed to the City through development, but on the expense side we include only the cost of using those assets through amortization, not the value of the assets received. This requirement contributes to a reported Annual Surplus that does not fully represent a cash surplus. In 2023, the City recorded contributed infrastructure with a value of $14.44 million; this amount was recognized as revenue. On the expense side, the amortization recorded for these assets was approximately $1.3 million. The City’s Annual Surplus was $41.8 million and $16.26 million of that amount comes from the transactions associated with contributed assets received during the year, and as noted previously, there is no cash received by the City related to these assets. When the Financial Plan is prepared, we ensure that all planned sources of funding are equal to all planned uses of funding. This is referred to as a “Balanced Budget”. Not all the elements that result in a Balanced Budget are included in the Statement of Operations. Some Financial Plan transactions, such as transfers to and from reserves, are eliminated from the summary Financial Statements as they are internal transactions; other items are not included as they do not meet the definition of an expense. For example, our planned investment in tangible capital assets will result in an expenditure of resources, but not an expense. The annual cost of using our tangible capital assets, recorded as amortization, is an expense and is included on this Statement of Operations. Information about the difference between the Financial Plan and the Financial Statements is shown in Note 21 to the Financial Statements. The following discusses the Statement of Operations:
Consolidated Revenues: Budget $253.5 million; Actual $233.4 million
Not all monies the City receives are recorded as revenues at the time of payment. Monies, such as Development Cost Charges, that are collected for specific works, typically capital in nature, are recorded as restricted revenue and reported as a liability when received. It’s only when we do the works funded from these sources that we draw down the liability and recognize the revenue. Until that occurs, the funds remain recorded as a liability. In 2023, consolidated revenues were below budget by $20 million. This is comprised of variances in several categories, primarily those related to capital. The following highlights some of the key variances:
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• Government transfers exceed budget estimates by $12.9 million due to the receipt of the Growing Communities funding in the amount of $16.6 million from the Province, offset by realized capital grants not meeting budget estimates.
• Development revenues were below budget estimates by $34.9 million. This is due in large part to factors such as expenditures for DCC funded capital projects not been incurred and as noted previously, when this happens, those funds remain recorded as a liability.
• User fees and other revenues exceed budget estimates by $1.4 million
• Interest and investment income exceeded budget estimates by $7.2 million as a result of increased interest rates available to us and higher than expected cash balances as a result of differences between expected and actual delivery of capital projects.
• There was a recorded loss of $1.3 million on disposal of tangible capital assets. This occurs when assets are replaced before the end of their expected useful life and does not represent a cash loss.
• The value of contributed assets was $5.6 million below budget estimates, noting that this represents the value of assets received as part of the development process, it does not represent cash received.
Consolidated Expenses – Budget: $188.4 million; Actual $175 million
Expenses are comprised of general operating expenses for goods and services, labour, interest on debt, and amortization of our tangible capital assets. The actual cash expended to invest in the replacement or acquisition of assets is not reflected on this Statement. In 2023, consolidated expenses were below budget by $13.3 million. Some key items contributing to this result include:
• RCMP contract costs below budget estimates by $2.6 million.
• Approximately $8 million in projects provided for in 2023 for which work will proceed or continue in 2024.
• Labour costs were below budget estimates by $2.4 million. Statement of Remeasurement Gains and Losses This is a new statement to the City’s consolidated financial statements, introduced as a result of the adoption of accounting standard PS3450 – Financial Instruments. This new standard requires us to look at certain of our portfolio investments where returns are linked to the performance of other indices and report them at market value rather than at cost. This requirement may mean that as at December 31 the market value of these investments either exceed cost, resulting in a remeasurement gain, alternatively, the market value may be less than cost, resulting in a remeasurement loss. Neither of these scenarios result in a loss or gain of cash, rather they report a difference between the amount paid for an investment and its value in the market at a point in time. The City holds nine portfolio investments that meet the criteria set out in PS3450 with returns linked to other indices, predominately to the average rate of the 3-month Canadian dollar bankers’ acceptances. The total cost of these investments was $41 million and the market value at December 31 was $39.7 million. This difference has been recorded as a $1.3 million remeasurement loss. Future changes in market values will flow through the Statement of Operations. Both legislation and the City’s investment policy emphasize safety of City investments and the risk of this remeasurement loss being realized is considered remote.
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Statement of Change in Net Financial Assets The change in Net Financial Position in a year is explained by the difference between revenues and expenditures. If we recognize more revenue than we expend, then the net financial position will increase, if expenditures exceed revenues, then then it will decrease. In 2023, the City’s financial position increased by $20.6 million to $144.26 million. Statement of Cash Flow The Statement of Cash Flow explains the change in the balance of cash and cash equivalents for the year, showing the impact of various types of transactions on the balance. For example, the statement shows that the City invested $51.6 million to acquire or construct tangible capital assets. Segment Report The Segment Report repeats the information found on the Consolidated Statement of Operations but breaks it down into a greater level of detail. On this report, City services have been segmented by grouping activities by function, as directed by PSAB. Where possible, revenues and expenses have been attributed to the appropriate reporting segment. Expenses have been broken down into the categories of goods and services, labour, debt servicing and amortization. The Segment Report allows us to see how much each segment contributes to the Annual Surplus before considering allocations of taxes and other municipal resources. As described earlier, Annual Surplus is the difference between annual revenues and expenses. The following table shows the departments included in each segment:
Reporting Segments
General Gov’t Protective Svc
Parks
Recreation &
Cultural
Planning; Public
Health & Other Transportation Water
Sewer
Administration Police Parks Planning Engineering Water Sewer
Legislative Svc. Fire Leisure Svc Recycling Operations
Economic Dev Bylaws Youth Svc Cemetery Drainage
Communications Inspection Svc Arts Roads
Finance Emergency Svc Library
Human Resources
Information Svc
Intergovernmental
Affairs
The above discussion focuses on the main statements included in the City’s Consolidated Financial Statements. The following provides some detail on the Accumulated Surplus balance reported on the Statement of Financial Position. Accumulated Surplus With the adoption of PS3450 – Financial Instruments, there are some changes in way that the City’s Accumulated Surplus is calculated. The Accumulated Surplus balance on the Statement of Financial Position is comprised of the Accumulated Operating Surplus from the Statement of Operations and the Accumulated Remeasurement Loss from the Statement of Remeasurement Gains and Losses. This is disclosed on the Statement of Financial Position so that composition of this number is clearly communicated.
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The Accumulated Surplus balance is further broken down in Note 15 to the Financial Statements. This note communicates the available balances in the General Revenue Funds and the Sewer and Water Utilities, the equity in the capital funds and the balances in the City’s reserve funds and accounts. The presentation of this information has changed this year to separately disclose liabilities that will be settled over a longer time frame, such as the City’s debt, employee future benefits and asset retirement obligations. This change in presentation provides for clearer picture of the City’s available resources as shown in the following table: 2023 2022 Operating Surplus General $ 7,663,463 $ 12,042,715 Sewer 9,608,417 5,937,537 Water 11,881,526 13,793,118 29,153,406 31,773,367 Equity in capital funds General 928,876,524 910,515,824 Sewer 147,187,757 143,022,206 Water 154,215,961 141,821,052 1,230,280,242 1,195,359,082 Reserves Funds 67,983,907 49,015,284 Accounts 111,395,118 107,840,134 179,379,025 156,855,418 Future obligations Debt (38,761,184) (42,930,686) Employee future benefits (2,718,600) (2,861,700) Asset retirement obligations (19,670,943) (18,883,504) (61,150,727) (64,675,887) Remeasurement loss (1,313,040) _ Accumulated Surplus $1,376,348,906 $1,319,311,980
CONCLUSION:
The 2023 Consolidated Financial Statements (the "Statements") have been prepared using the accounting
standards and reporting model mandated by the Public Sector Accounting Board ("PSAB"). BDO Canada
LLP ("BDO") has conducted an audit of the Financial Statements and has provided an opinion that the
statements present fairly the financial results of 2023. In order to satisfy current Canadian Auditing
Standards, Council must formally approve the Statements before BDO can issue their final audit opinion.
As noted previously, the City's Financial Statements represent a snapshot of the City's Financial Position on
December 31, 2023 . We ended 2023 with an Annual Surplus of $58.3 million, an Accumulated Surplus
balance of $1.376 billion, and Net Financial Assets of $144.3 million.
Prepared by:
Approved by:
Concurrence:
Attachments:
Catherine Nolan, CPA, CGA
Deputy Director of Finance
Tr~vQr11io~pson, BBA, CPA, CGA
Dir•~----
7-dl?k~ Scott Hartman
Chief Administrative Officer
(A) 2023 Consolidated Financial Statements
(B) Audit Findings Report
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City of Maple Ridge
Financial Statements
and
Auditor’s Report
For the Year Ended December 31, 2023
Attachment A
Management’s Responsibility for Financial Reporting
The information in this report is the responsibility of management. The Consolidated Financial Statements
have been prepared in accordance with Canadian Public Sector accounting guidelines as outlined under
“Significant Accounting Policies”. These include some amounts based on management’s best estimates and
careful judgment.
Management maintains a system of internal accounting controls to provide reasonable assurance that
assets are safeguarded and that transactions are authorized, recorded, and reported properly. Management also administers a program of proper business compliance.
BDO Canada LLP, the Municipality’s independent auditors have audited the accompanying financial
statements. Their report accompanies this statement.
Council carries out its responsibility for the Consolidated Financial Statements jointly with its Audit and
Finance Committee. The Committee meets with management on a scheduled basis and at least semi-
annually with BDO Canada LLP to review their activities and to discuss auditing, internal control, accounting
policy, and financial reporting matters.
BDO Canada LLP has unrestricted access to the Municipality, the Audit and Finance Committee, and Council.
Council approves the Consolidated Financial Statements, the Audit and Finance Committee reviews the
recommendations of the independent auditors for improvements to controls as well as the actions of
management to implement such recommendations.
Scott Hartman Trevor Thompson, BBA, CPA, CGA
Chief Administrative Officer Director of Finance
1 of 31
Independent Auditor’s Report
To the Mayor and Council of the City of Maple Ridge
Opinion
We have audited the consolidated financial statements of the City of Maple Ridge (the “City”), which
comprise the Consolidated Statement of Financial Position as at December 31, 2023, the Consolidated
Statements of Operations, Changes in Net Financial Assets and Cash Flows for the year then ended, and
notes and schedules, comprising a summary of significant accounting policies and other explanatory
information.
In our opinion, the accompanying consolidated financial statements present fairly, in all material
respects, the financial position of the City as at December 31, 2023 and its results of operations, changes
in net financial assets, and cash flows or the year then ended in accordance with Canadian public sector
accounting standards.
Basis for Opinion
We conducted our audit in accordance with Canadian generally accepted auditing standards. Our
responsibilities under those standards are further described in the Auditor’s Responsibilities for the Audit
of the Consolidated Financial Statements section of our report. We are independent of the City in
accordance with the ethical requirements that are relevant to our audit of the consolidated financial
statements in Canada, and we have fulfilled our other ethical responsibilities in accordance with these
requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to
provide a basis for our opinion.
Unaudited Information
We have not audited, reviewed or otherwise attempted to verify the accuracy or completeness of
‘Schedule 2 – Schedule for Growing Communities Fund’ that is included in these consolidated financial
statements.
Responsibilities of Management and Those Charged with Governance for the Consolidated Financial
Statements
Management is responsible for the preparation and fair presentation of the consolidated financial
statements in accordance with Canadian public sector accounting standards, and for such internal control
as management determines is necessary to enable the preparation of consolidated financial statements
that are free from material misstatement, whether due to fraud or error.
In preparing the consolidated financial statements, management is responsible for assessing the City’s
ability to continue as a going concern, disclosing, as applicable, matters related to going concern and
using the going concern basis of accounting unless management either intends to liquidate the City or to
cease operations, or has no realistic alternative but to do so.
Those charged with governance are responsible for overseeing the City’s financial reporting process.
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Auditor’s Responsibilities for the Audit of the Consolidated Financial Statements
Our objectives are to obtain reasonable assurance about whether the consolidated financial statements
as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s
report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee
that an audit conducted in accordance with Canadian generally accepted auditing standards will always
detect a material misstatement when it exists. Misstatements can arise from fraud or error and are
considered material if, individually or in the aggregate, they could reasonably be expected to influence
the economic decisions of users taken on the basis of these consolidated financial statements.
As part of an audit in accordance with Canadian generally accepted auditing standards, we exercise
professional judgment and maintain professional skepticism throughout the audit. We also:
Identify and assess the risks of material misstatement of the consolidated financial statements,
whether due to fraud or error, design and perform audit procedures responsive to those risks, and
obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk
of not detecting a material misstatement resulting from fraud is higher than for one resulting from
error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the
override of internal control.
Obtain an understanding of internal control relevant to the audit in order to design audit procedures
that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the
effectiveness of the City’s internal control.
Evaluate the appropriateness of accounting policies used and the reasonableness of accounting
estimates and related disclosures made by management.
Conclude on the appropriateness of management’s use of the going concern basis of accounting and,
based on the audit evidence obtained, whether a material uncertainty exists related to events or
conditions that may cast significant doubt on the City’s ability to continue as a going concern. If we
conclude that a material uncertainty exists, we are required to draw attention in our auditor’s report
to the related disclosures in the consolidated financial statements or, if such disclosures are
inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to
the date of our auditor’s report. However, future events or conditions may cause the City to cease
to continue as a going concern.
Evaluate the overall presentation, structure and content of the consolidated financial statements,
including the disclosures, and whether the consolidated financial statements represent the
underlying transactions and events in a manner that achieves fair presentation.
Obtain sufficient appropriate audit evidence regarding the financial information of the entities or
business activities within the Group to express an opinion on the consolidated financial statements.
We are responsible for the direction, supervision and performance of the group audit. We remain
solely responsible for our audit opinion.
We communicate with those charged with governance regarding, among other matters, the planned
scope and timing of the audit and significant audit findings, including any significant deficiencies in
internal control that we identify during our audit.
Chartered Professional Accountants
Vancouver, British Columbia
DATE OF APPROVAL
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Consolidated Financial Statements
Consolidated Statement of Financial Position
as at December 31, 2023
2023 2022
Restated
(Note 26)
Financial Assets
Cash and cash equivalents (Note 1)$61,015,863 $22,933,056
Portfolio investments (Note 2)237,003,413 253,251,692
Accounts receivable (Note 4)34,530,048 25,283,520
Recoverable local improvements (Note 5)512,827 614,913
Debt reserve fund (Note 6)1,182,509 1,146,868
Inventory available for resale 56,169 56,169
334,300,829 303,286,218
Liabilities
Accounts payable and accrued liabilities (Note 7)36,685,123 29,111,044
Asset retirement obligations (Note 8)19,670,943 18,883,504
Deferred revenue (Note 9)20,347,771 19,475,845
Restricted revenue (Note 10)40,918,197 38,878,746
Refundable performance deposits and other 30,942,915 27,470,091
Employee future benefits (Note 11)2,718,600 2,861,700
Debt (Note 12)38,761,184 42,930,686
190,044,733 179,611,616
Net Financial Assets 144,256,096 123,674,602
Non Financial Assets
Tangible capital assets (Note 13, Schedule 1)1,214,389,129 1,178,043,788
Undeveloped land bank properties (Note 14)15,526,529 15,526,529
Supplies inventory 699,859 610,871
Prepaid expenses 1,477,293 1,456,190
1,232,092,810 1,195,637,378
Accumulated Surplus (Note 15)$1,376,348,906 $1,319,311,980
Accumulated surplus is comprised of:
Accumulated operating surplus 1,377,661,946 1,319,311,980
Accumulated remeasurement gains (losses)(1,313,040)-
1,376,348,906 1,319,311,980
Scott Hartman Trevor Thompson, BBA, CPA, CGA
Chief Administrative Officer Director of Finance
The accompanying summary of significant accounting policies and notes to the Consolidated Financial Statements
are an integral part of this statement.
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Consolidated Financial Statements
Consolidated Statement of Operations
For the year ended December 31, 2023
Budget Actual Actual
2023
Note 21
2023
2022
Restated
(Note 26)
Revenue (Segment Report, Note 24)
Taxes for municipal purposes (Note 17)$111,038,735 $111,141,357 $104,187,540
User fees and other revenue 58,314,886 59,725,971 55,431,092
Government transfers (Note 18)12,777,337 25,667,573 7,325,205
Development revenue 47,142,038 12,215,131 8,634,346
Interest and investment income 2,709,988 9,886,033 6,801,307
Gaming revenues 1,500,000 1,634,609 1,576,904
Asset disposal losses -(1,307,350)(149,126)
Contributed tangible capital assets (Note 13)20,000,000 14,440,058 17,560,027
253,482,984 233,403,382 201,367,295
Expenses (Segment Report, Note 24)
Protective services 55,566,651 51,270,638 48,804,395
Transportation services 32,055,084 26,143,320 26,247,479
Parks, recreation & cultural 27,828,618 28,467,360 24,681,429
Water utility 20,050,610 18,952,735 17,444,118
Sewer utility 17,531,029 14,814,405 13,339,392
General government 26,375,157 26,664,649 21,860,363
Planning, public health and other 8,988,852 8,740,309 7,965,656
188,396,001 175,053,416 160,342,832
Annual surplus 65,086,983 58,349,966 41,024,463
Accumulated Operating Surplus
(beginning of year)
1,319,311,980 1,319,311,980 1,278,287,517
Accumulated Operating Surplus
(end of year) (Note 15)$1,384,398,963 $1,377,661,946 $1,319,311,980
The accompanying summary of significant accounting policies and notes to the Consolidated Financial Statements are an
integral part of this statement.
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Consolidated Financial Statements
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Consolidated Statement of Remeasurement Gains and Losses
For the year ended December 31, 2023
Actual Actual
2023 2022
Accumulated remeasurement
gains (losses) at beginning of year
$-$-
Unrealized gains (losses) attributable to:
Portfolio investments (1,313,040)-
Net remeasurement gains and (losses) at end of year $(1,313,040)$-
The accompanying summary of significant accounting policies and notes to the Consolidated Financial Statements are an integral part
of this statement.
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Consolidated Financial Statements
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Consolidated Statement of Change in Net Financial Assets
For the year ended December 31, 2023
Budget Actual Actual
2023
Note 21
2023 2022
Restated
(Note 26)
Annual Surplus $65,086,983 $58,349,966 $41,024,463
Add (Less):
Change in Tangible Capital Assets
Acquisition of tangible capital assets (213,047,786)(66,040,048)(50,610,468)
Amortization 24,593,930 27,971,733 26,486,964
Proceeds from disposal of tangible capital assets -415,624 34,149
Loss on disposal of tangible capital assets -1,307,350 149,126
(188,453,856)(36,345,341)(23,940,229)
Change in Other Assets
Increase in supplies inventory -(88,988)(77,254)
Increase in prepaid expenses -(21,103)(452,839)
Increase in remeasurement losses -(1,313,040)-
-(1,423,131)(530,093)
Increase (decrease) in Net Financial Assets (123,366,873)20,581,494 16,554,141
Net Financial Assets beginning of the year 123,674,602 123,674,602 107,120,461
Net Financial Assets end of the year $307,729 $144,256,096 $123,674,602
The accompanying summary of significant accounting policies and notes to the Consolidated Financial Statements are an integral
part of this statement.
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Consolidated Statement of Cash Flow
For the year ended December 31, 2023
Actual Actual
2023 2022
Restated
(Note 26)
Operating transactions
Annual surplus $58,349,966 $41,024,463
Items not utilizing cash
Amortization 27,971,733 26,486,964
Loss on disposal of assets 1,307,350 149,126
Contributed tangible capital assets (14,440,058)(17,560,027)
Actuarial adjustment on debt (568,002)(500,883)
Restricted revenues recognized (11,595,169)(7,969,147)
2,675,854 606,033
Change in non-cash operating items
Increase in prepaid expenses (21,103)(452,839)
Increase in supplies inventory (88,988)(77,254)
Decrease (increase) in accounts receivable (9,246,528)(9,045,508)
Decrease in recoverable local improvements 102,086 157,728
Increase in other assets (35,641)(25,056)
Increase (decrease) in accounts payable and accrued liabilities 6,971,079 971,355
Increase (decrease) in asset retirement obligations 787,439 755,921
Increase (decrease) in remeasurement gains and losses (1,313,040)-
Increase (decrease) in deferred revenue 1,474,926 1,410,145
Increase (decrease) in refundable performance deposits 3,472,824 1,524,688
(Decrease) in employee future benefits (143,100)(283,600)
1,959,954 (5,064,420)
Cash provided by operating transactions 62,985,774 36,566,076
Capital transactions
Proceeds on disposal of tangible capital assets 415,624 34,149
Cash used to acquire tangible capital assets (51,599,990)(33,050,442)
(51,184,366)(33,016,293)
Investing transactions
(Increase) decrease in portfolio investments 16,248,279 (102,368,965)
Financing transactions
Debt repayment (3,601,500)(3,544,334)
Collection of restricted revenues 13,634,620 8,764,780
10,033,120 5,220,446
Increase (decrease) in cash and cash equivalents 38,082,807 (93,598,736)
Cash and cash equivalents - beginning of year 22,933,056 116,531,792
Cash and cash equivalents - end of year $61,015,863 $22,933,056
The accompanying summary of significant accounting policies and notes to the Consolidated Financial Statements are an integral part of this
statement.
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Consolidated Financial Statements
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Summary of Significant Accounting Policies
For the year ended December 31, 2023
The City of Maple Ridge (the "City") is a municipality in the province of British Columbia and operates under the
provisions of the Community Charter. The City provides municipal services such as fire, public works, planning,
parks, recreation and other general government services.
SIGNIFICANT ACCOUNTING POLICIES
(a)Reporting Entity and Basis of Consolidation
These financial statements have been prepared in accordance with Canadian Public Sector Accounting
Standards (PSAS) using guidelines developed by the Public Sector Accounting Board of the Chartered
Professional Accountants of Canada.
They consolidate the activities of all of the funds of the City and the City's wholly owned subsidiaries
C.D.M.R. Developments Ltd. and Maple Ridge Municipal Holdings Ltd. Transactions between the City's
funds and wholly owned subsidiaries have been eliminated and only transactions with outside entities
are reported.
(b)Basis of Accounting
The basis of accounting followed in these financial statements is the accrual method and includes
revenues in the period in which the transactions or events occurred that gave rise to the revenues and
expenses in the period the goods and services were acquired and a liability was incurred.
(c)Non-financial Assets
Non-financial assets are not available to discharge existing liabilities and are held for use in the
provision of services. They have useful lives extending beyond the current year and are not intended for
sale in the ordinary course of business.
(d)Tangible Capital Assets
Tangible capital assets are a special class of non-financial assets and are recorded at cost less
accumulated amortization. Cost includes all costs directly attributable to acquisition or construction of
the tangible capital asset including transportation and installation costs, design and engineering fees,
legal fees and site preparation costs. Interest costs are not capitalized during construction.
Amortization is recorded on a straight line basis over the estimated life of the tangible capital asset
commencing once the asset is put into use. Assets under construction are not amortized. Contributed
tangible capital assets are recorded at estimated fair value at the time of the contribution and are also
recorded as revenue.
Estimated useful lives of tangible capital assets are as follows:
Buildings (including building components)7 to 50 years
Transportation network 10 to 75 years
Storm sewer system 10 to 75 years
Fleet and equipment 8 to 20 years
Technology 3 to 25 years
Water system 10 to 85 years
Sanitary sewer system 30 to 75 years
Furniture and fixtures 3 to 20 years
Structures 15 to 75 years
Natural resources, works of art and historic assets are not recorded as assets in these consolidated
financial statements.
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Consolidated Financial Statements
___________________________________________________
(e)Liability for Contaminated Sites
Contaminated sites are a result of contamination being introduced into air, soil, water or sediment of a
chemical, organic or radioactive material or live organism that exceeds an environmental standard.
A liability for remediation of a contaminated site is recognized when a site is not in productive use or an
unexpected event occurs and the following criteria are met:
i. an environmental standard exists;
ii. contamination exceeds the environmental standards;
iii. the City is directly responsible or accepts responsibility;
iv. it is expected that future economic benefits will be given up; and
v. a reasonable estimate of the amount can be made.
The liability is recognized as management's best estimate of the cost of remediation and post-
remediation, including operation, maintenance and monitoring, that are an integral part of the
remediation strategy for a contaminated site. Management has assessed its potential liabilities for
contamination, including sites that are no longer in productive use and sites for which the City accepts
responsibility. There were no such sites that had contamination in excess of an environmental standard
requiring remediation at this time, therefore no liability was recognized at December 31, 2023 or
December 31, 2022.
(f)Asset retirement obligations
A liability for an asset retirement obligation is recognized at the best estimate of the amount required to
retire a tangible capital asset (or a component thereof) at the financial statement date when there is a
legal obligation for the City to incur retirement costs in relation to a tangible capital asset (or a
component thereof), the past transaction or event giving rise to the liability has occurred, it is expected
that future economic benefits will be given up, and a reasonable estimate of the amount can be made.
The best estimate of an asset retirement obligation incorporates a present value technique, when the
cash flows required to settle or otherwise extinguish an asset retirement obligation are expected to
occur over extended future periods.
When a liability for an asset retirement obligation is initially recognized, a corresponding asset
retirement cost is capitalized to the carrying value of the related tangible capital asset (or component
thereof). The asset retirement cost is amortized over the useful life of the related asset. When a liability
for an asset retirement obligation applies to a tangible capital asset (or component thereof) that is no
longer in productive use, the estimated retirement costs are expensed at the time of liability recognition.
At each financial reporting date, the City reviews the carrying amount of the liability. The City recognizes
period-to-period changes to the liability due to the passage of time as accretion expense. Changes to
the liability arising from revisions to either the timing, the amount of the original estimate of
undiscounted cash flows or the discount rate are recognized as an increase or decrease to the carrying
amount of the related tangible capital asset.
The City continues to recognize the liability until it is settled or otherwise extinguished. Disbursements
made to settle the liability are deducted from the reported liability when they are made.
(g)Expense Recognition
Expenses are recorded using the accrual basis of accounting whereby expenses are recognized as they
are incurred and measurable based upon receipt of goods and services and/or the legal obligation to
pay.
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Consolidated Financial Statements
___________________________________________________
(h)Revenue Recognition
Taxation
Taxes are recorded at estimated amounts when they meet the definition of an asset, have been
authorized and the taxable event occurs. Annual levies for non-optional municipal services and general
administrative services are recorded as taxation for municipal purposes in the year they are levied.
Taxes receivable are recognized net of an allowance for anticipated uncollectable amounts. Levies
imposed by other taxing authorities are not included in the City's revenues.
Through the British Columbia Assessments' appeal process, taxes may be adjusted by way of
supplementary roll adjustments. The effects of these adjustments on taxes are recognized at the time
they are awarded.
User fees and other revenue
Charges for sewer and water usage are recorded as user fees and other revenue when the services are
provided.
Government transfers
Government transfers are recognized as revenue in the financial statements when the transfer is
authorized and any eligibility criteria are met, except to the extent that transfer stipulations give rise to
an obligation that meets the definition of a liability. Government transfers are recorded as deferred
revenue when transfer stipulations give rise to a liability and are recognized in the statement of
operations as the stipulated liabilities are settled.
Development revenues
Receipts that are restricted by the legislation of senior governments or by agreement with external
parties are a liability of the municipality and are reported as Restricted Revenues at the time they are
received. When qualifying expenditures are incurred Restricted Revenues are brought into revenue as
development revenue.
Investment income
Investment income is recorded on the accrual basis and recognized when earned. Investment income is
allocated to various reserves and operating funds on a proportionate basis.
To the extent that financial instruments have no stated rate of return, investment income is recognized
as it is received.
Contributed tangible capital assets
Subdivision developers are required to provide subdivision infrastructure such as streets, lighting,
sidewalks, and drainage etc. Upon completion, these assets are turned over to the City. Contributed
tangible capital assets are recorded at their estimated fair value at the time of contribution and are also
recorded as revenue.
(i)Use of estimates/measurement uncertainty
The preparation of financial statements requires management to make estimates and assumptions that
affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at
the date of the financial statements and the reported amounts of revenues and expenses during the
reporting period. Significant areas requiring use of management estimates relate to the useful lives of
tangible capital assets, determination of employee future benefits, asset retirement obligations, the
outcome of litigation and claims, and the percentage of completion of buildings and subdivision
inspections. Actual results could differ from these estimates.
(j)Budget figures
The budget figures reported in the Consolidated Financial Statements represent the 2023 component of
the Financial Plan Bylaw, No. 7926-2023, adopted by Council on May 9, 2023.
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(k)Financial instruments
The City's financial instruments consist of cash and cash equivalents, portfolio investments, accounts
receivable, recoverable local improvements, debt reserve fund, accounts payable and accrued liabilities,
refundable performance deposits and debt.
Cash and equity instruments quoted in an active market are measured at fair value. All other financial
instruments, are measured at cost or amortized cost. The carrying amount of each of these financial
instruments is presented on the statement of financial position.
Unrealized gains and losses from changes in the fair value of financial instruments are recognized in the
statement of remeasurement gains and losses. Upon settlement, the cumulative gain or loss is
reclassified from the statement of remeasurement gains and losses and recognized in the statement of
operations. Interest and dividends attributable to financial instruments are reported in the statement of
operations.
For financial instruments measured using amortized cost, the effective interest rate method is used to
determine interest revenue or expense. For portfolio measurements measured at cost, the cost method
records the initial investment at cost and earnings from such investments are recognized only to the
extent received or receivable. When an investment is written down to recognize an impairment loss, the
new carrying value is deemed to be the new cost basis for subsequent accounting purposes. All
financial assets are tested annually for impairment. Should investment be deemed impaired,
impairment losses are recorded in the statement of operations.
Transaction costs are added to the carrying value for financial instruments measured using cost or
amortized cost. Transaction costs are expensed for financial instruments measured at fair value.
Unless otherwise indicated, it is management's opinion that the City is not exposed to any significant
interest, credit or currency risks arising from these financial instruments.
(l)Cash and cash equivalents
Cash and cash equivalents are comprised of the amounts held in the City's bank accounts and
investments with an original term to maturity of three months or less, or redeemable on demand without
penalty.
(m) Portfolio Investments
Investments with an original term to maturity of more than three months from the date of acquisition are
reported as portfolio investments. Investments and pooled investments are reported using the cost
method. Provisions for declines in the market value of investments are recorded when they are
considered to be other than temporary. Declines in the market values of investments are considered to
be other than temporary when the carrying value exceeds market value for more than three years.
Investment instruments where returns are linked to the performance of other indices are reported at
market value in accordance with PS 3450 Financial Instruments.
(n)Basis of segmentation
Municipal services have been segmented by grouping services that have similar service objectives (by
function). Revenues that are directly related to the costs of the function have been attributed to each
segment. Interest expense is allocated to functions based on the purpose of specific borrowings.
(o)Employee future benefits
The City and its employees make contributions to the Municipal Pension Plan, and the employees
accrue benefits under this plan based on service. The City's contributions are expensed as incurred. As
this is a multi-employer plan, no liability is attributed to the City and no liability is recorded in the
financial statements.
Sick leave benefits and retirement severance benefits are also available to the City's employees. The
costs of these benefits are actuarially determined based on service and best estimates of retirement
ages and expected future salary and wage increases. The liabilities under these benefit plans are
accrued based on projected benefits prorated as the employees render services necessary to earn the
future benefits.
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Consolidated Financial Statements
Notes to the Consolidated Financial Statements
For the year ended December 31, 2023
1. Cash and cash equivalents
Cash and cash equivalents as at December 31, 2023 were comprised as follows:
Dec 31, 2023 Dec 31, 2022
Cash $29,777,724 $7,443,999
Cash equivalents 31,238,139 15,489,057
$61,015,863 $22,933,056
Cash equivalents are comprised of a pooled mortgage fund which has generated returns at an interest rate of
3.54% (3.10 % for 2022) and a pooled money market fund which has generated returns at an interest rate of
5.06% (n/a for 2022)
2.Portfolio Investments
Portfolio investments include Canadian bank notes, Guaranteed Investment Certificates and BC Credit Union term
deposits with effective interest rates of 1.41% - 6.04%.
A portion of the of the bank notes held have interest payments linked to the performance of a set of equities or a
financial index without stated or certain interest rates and following the prospective adoption of PS 3450 Financial
Instruments have been classified as fair value financial instruments and recorded at their market value as at
December 31, 2023. Fair value financial instruments with a face value of $41,000,000 have a market value of
$39,686,960 as at December 31, 2023 resulting in a remeasurement loss of $1,313,040.
The carrying value of remaining portfolio investments at December 31, 2023 was $197,316,453 ($253,251,692
for 2022). The market value of portfolio investments at December 31, 2023 was $196,449,377 ($243,693,597
for 2022).
3. Financial Instruments
Fair Value
Fair value estimates are made at the Statement of Financial Position date based on relevant market information
and information about the financial instrument.
Financial instruments recorded at fair value in the City's Statement of Financial Position are categorized based on
the level of judgement required to asses fair value. Hierarchal levels of fair value are defined by PS3450 as
follows:
Quoted prices (unadjusted) in active markets for identical assets or liabilities (Level 1);
Inputs other than quoted prices included within Level 1 that are observable for the financial instrument,
either directly (i.e., as prices) or indirectly (i.e., derived from prices) (Level 2);
Inputs for the financial instrument that are not based on observable market data (unobservable inputs)
(Level 3).
The City's portfolio investments measured at fair value as described in Note 2 are classified as Level 2 as at
December 31, 2023.
Risk Management
The City is exposed to credit risk, liquidity risk, and interest rate risk from its financial instruments. This note
describes the City's objectives, policies, and processes for managing those risks and the methods used to
measure them. Further qualitative and quantitative information in respect of these risks is presented below and
throughout these financial statements.
There have not been any changes from the prior year in the City's exposure to the above risks or the policies,
procedures and methods it uses to manage and measure the risks.
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Consolidated Financial Statements
3.Financial Instruments (cont'd)
Credit Risk
Credit risk is the risk that one party to a financial instrument will cause a financial loss for the other party by failing
to discharge an obligation. The City is exposed to credit risk through its cash, accounts receivable and portfolio
investments. The City manages this risk by holding cash at a Schedule 1 bank, as defined by the Federal Bank
Act, investing funds in accordance with legislation as outlined in the Community Charter, refined by the City's policy
No. 5.44 Investment of Municipal Funds and through limiting instances of issuing credit.
Liquidity Risk
Liquidity risk is the risk that the City will encounter difficulty in meeting obligations associated with financial
liabilities. The City is exposed to liquidity risk through its accounts payable and debt.
The City manages this risk by maintaining a balance of short term or highly liquid investments, staggering the
maturity dates of portfolio investments for cash flow needs, and having the ability to increase tax rates by bylaw as
part of the financial planning process in order to raise sufficient cash. In addition, the City has in place a robust
planning, budgeting and forecasting process to help determine the funds required to support operating and capital
requirements. These requirements are incorporated into the five-year financial plan bylaw that is adopted by
Council. The City measures its exposure to liquidity risk based on the results of cashflow forecasting and extensive
budgeting.
Interest rate risk
Interest rate risk is the risk that the fair value or future cash flows of a financial instrument will fluctuate because
of changes in market interest rates. The City is exposed to interest rate risk through its long-term debt and the
value of certain portfolio investments.
The City manages interest rate risk on its long-term debt by holding all debt through the Municipal Finance
Authority (MFA) at a fixed rate, with refinancing typically being completed at the ten or fifteen year mark.
Therefore, fluctuations in market interest rates would not impact future cash flows an operations relating to long
term debt. See Note 12 for interest rates and maturity dates for long term debt.
Investments that are subject to interest rate risk are MFA pooled investment funds. The risk is caused by changes
in interest rates. As interest rates rise, the fair market value of the MFA pooled investment funds decrease and,
as interest rates fall, the fair value of these investments increase.
As a result of diversification, only a portion of the overall investment portfolio is exposed to interest rate risk, as
described in Note 2.
4.Accounts Receivable
2023 2022
Property Taxes $8,022,168 $6,400,737
Other Governments 6,549,324 6,343,201
General 3,743,252 3,771,574
Accrued Interest 8,840,603 4,900,585
Development Cost Charges 7,601,758 4,077,852
34,757,105 25,493,949
Less: Allowance for Doubtful Accounts (227,057)(210,429)
$34,530,048 $25,283,520
5. Recoverable Local Improvements
The City provides interim financing for certain geographically localized capital projects. It recovers these amounts
from benefiting property owners. Interest rates are established at the outset of the process and are a function of
borrowing rates at the time. Repayment is typically made over fifteen years.
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Consolidated Financial Statements
6.Debt Reserve Fund:
The Municipal Finance Authority of British Columbia (MFA) provides capital financing for regional districts and their
member municipalities. As part of each loan issuance, 1% of the gross debt proceeds are held back by the MFA to
form the MFA's Debt Reserve Fund (DRF). The amounts in the DRF are held in trust for each borrower by the MFA,
as protection against borrower default. Upon maturity of each debt issue, the DRF and any interest earned is
discharged to the borrower. The City has estimated that there is only a remote possibility that these funds will not
be recovered and therefore these funds have been reported at $1,182,509 for 2023, ($1,146,868 for 2022).
7.Accounts Payable and Accrued Liabilities
2023 2022
Accounts Payable:
General $13,957,979 $11,227,440
Other Governments 15,492,719 14,401,385
Salaries and Wages 5,045,179 1,344,351
34,495,877 26,973,176
Accrued Liabilities:
Vacation Pay 1,005,246 1,071,537
Other Employment Benefits 1,184,000 1,066,331
2,189,246 2,137,868
$36,685,123 $29,111,044
8.Asset Retirement Obligations
The City controls a number of tangible capital assets with specific obligations related to their eventual retirement
or disposal. Following the adoption of PS 3280 - Asset Retirement Obligations, the City recognized this obligation
as at January 1, 2022. The recognition of these obligations involved an accompanying increase to the related
tangible capital assets and the restatement of prior year numbers. (see Note 25) The initial amount at inception of
the estimated asset retirement obligation is amortized over the expected remaining useful life of the related
tangible capital asset. The City also operated a landfill until 1989 for which there are prescribed obligations
related to the closure and post-closure monitoring of the site. Previously these future costs were accounted for in
accordance with PS 3270 Solid Waste Landfill Closure and Post Closure Costs. As the landfill is no longer in
productive use, opening surplus has been reduced for the adjustment to the estimated closure and post-closure
costs determined on adoption of and in accordance with PS 3280. In subsequent years, the asset
retirement obligations are adjusted for accretion based on the discount rate inherent in the initial estimate.
Opening asset retirement obligations have been based on presently known obligations obtained through
assessments or estimates using relevant unit costs. Estimated future costs have been discounted to the present
value using a rate of 4.17% (2022 - 4.17%) and an inflation rate of 3.36% (2022 - 3.36%) has been used as an
inflation rate for accretion expenses.
The City's Asset Retirement Obligations are comprised of the following:
a). Landfill obligation
Legislation requires closure and post closure care of solid waste landfill sites. Closure is estimated to be
completed in 2031 and includes final covering, landscaping, erosion control, leachate and gas management.
Post closure requirements extend for 30 years beyond completion of the closure plan and include inspection and
maintenance of the final covering, ground water monitoring, gas management systems operations, and annual
reports.
b).Asbestos obligation
The City owns and operates several buildings that are known to have asbestos which represents a health hazard
upon demolition or renovation of the building and there is a legal obligation to remove it. The buildings were
purchased or constructed in various years and the liability has been measured as of the date of purchase or the
date on which the legal obligation came into effect.
c). Well decommissioning obligation
The City has a number of wells which must be decommissioned in a prescribed matter as defined in the British
Columbia Groundwater Protection Regulation. The wells were acquired or constructed in various years and the
liability has been estimated at the time of acquisition or when the legal obligation came into effect.
15 of 31
Consolidated Financial Statements
d). Leasehold improvement obligation
The City holds a lease arrangement which contains clauses requiring the decommissioning of any leasehold
improvements at the end of the lease term. The liability has been measured as of the date the City entered into
the lease arrangement.
Changes to asset retirement obligations in the year are as follows:
December 31, 2022
(Restated)
Liability incurred
(settled)Accretion Expense December 31, 2023
Buildings (asbestos)$1,014,304 $-$42,296 $1,056,600
Leasehold obligations 972 -37 1,009
Wells 52,048 -2,170 54,218
Landfill 17,816,180 -742,936 18,559,116
$18,883,504 $-$787,439 $19,670,943
December 31, 2021
Liability incurred
(settled)Accretion Expense December 31, 2022
Buildings (asbestos)$973,701 $-$40,603 $1,014,304
Leasehold obligations 930 -42 972
Wells 49,964 -2,084 52,048
Landfill 17,102,986 -713,194 17,816,180
$18,127,581 $-$755,923 $18,883,504
9.Deferred Revenues
Deferred revenues held by the City were comprised as follows:
December 31, 2022 Additions Revenue earned December 31, 2023
Property taxes $9,138,210 $19,087,948 $18,574,767 $9,651,391
Connection Revenues 1,857,967 960,456 867,097 1,951,326
Other 8,479,668 6,668,928 6,403,542 8,745,054
$19,475,845 $26,717,332 $25,845,406 $20,347,771
10.Restricted Revenues
Restricted revenues held by the City were comprised as follows:
December 31, 2022 Collections/Interest Disbursements December 31, 2023
Development cost charges $19,394,488 $10,297,629 $(11,403,934)$18,288,183
Parkland acquisition charges
2,546,913 69,922 (4,040)2,612,795
Amenity Charges 8,648,420 2,618,128 17,568 11,284,116
Parking Charges 1,070,659 233,317 -1,303,976
Other 7,218,266 415,624 (204,763)7,429,127
$38,878,746 $13,634,620 $(11,595,169)$40,918,197
11.Employee Future Benefits
The City provides employee future benefits in the form of severance benefits and vested and non-vested sick leave
to qualifying employees. These benefits are not separately funded.
Severance benefits are cash settlements paid to employees who cease their employment with the City after a
specified period of time. Employees hired before February 11, 1999 qualify for five days pay per year of
employment, provided they either work a minimum of 20 years with the City or retire as defined by the Public
Sector Pension Plan Act. Full time employees hired after February 11, 1999 qualify for 20 days pay provided they
work a minimum of 10 years with the City and retire as defined by the Public Sector Pension Plan Act.
The City permits regular employees to accumulate up to 18 days per year of service for future illnesses up to a
maximum of 250 days. For certain qualifying employees a portion of this benefit vests; for the balance, this benefit
does not vest and cannot be converted to any other type of benefit.
16 of 31
Consolidated Financial Statements
11.Employee Future Benefits (cont'd)
An actuarial valuation of these benefits was performed to determine the City's liability and accrued benefit
obligation as at December 31, 2021 and updated for December 31, 2023. The valuation resulted in an actuarial
gain of $291,400 at December 31, 2023 (actuarial gain of $290,000 at December 31, 2022). Actuarial gains or
losses are amortized over the expected average remaining service life of employees. The benefit liability at
December 31, 2023 was $2,718,600 ($2,861,700 for 2022), comprised as follows:
2023 2022
Accrued benefit obligation, beginning of year $2,641,200 $3,209,500
Add:Current service costs 154,100 183,200
Interest on accrued benefit obligation 111,300 70,900
Actuarial (gain)/loss (291,400)(290,000)
Less:Benefits paid during the year (379,000)(532,400)
Accrued benefit obligation, end of year 2,236,200 2,641,200
Add: Unamortized actuarial (loss)/gain 482,400 220,500
Benefit liability $2,718,600 $2,861,700
Actuarial assumptions used to determine the City's accrued benefit obligation are as follows:
2023 2022
Discount rate (long-term borrowing rate)4.10 %4.30 %
Expected future inflation rate 2.00 %2.00 %
Merit and inflationary wage and salary increases averaging 2.69 %2.68 %
Estimated average remaining service life of employees (years)12.0 12.0
12.Debt
The City obtains debt instruments through the Municipal Finance Authority (MFA), pursuant to security issuing
bylaws under authority of the Community Charter, to finance certain capital expenditures. Debt is reported net of
Sinking Fund balances and interest expense is reported net of Sinking Fund earnings. During the year, the City's
outstanding debt balance was reduced by a combination of direct principal payments and sinking fund earnings
totaling $4,169,502 ($4,045,217 for 2022). Interest payments for the year totaled $1,481,176 ($1,632,244 for
2022).
The gross amount of debt less sinking fund installments and actuarial adjustments to date are as follows:
MFA
Issue
Bylaw No.Purpose Rate Due Gross Debt Cumulative
Payments
2023 Debt
Outstanding
2022 Debt
Outstanding936246Downtown Civic Facilities 5.70%2027 32,100,000 24,713,660 7,386,340 9,107,923996246Downtown Office Complex 5.00%2026 16,300,000 13,075,095 3,224,905 4,258,061
121 6560 Animal Shelter 2.90%2027 625,000 424,962 200,038 247,089
121 6559 Cemetery Expansion 2.90%2037 1,520,000 498,425 1,021,575 1,078,101
121 6679 Cemetery Expansion 2.90%2037 700,000 229,538 470,462 496,494
153 6558 Fire Hall #4 2.41%2031 6,000,000 1,113,153 4,886,847 5,449,591
153 7370 Leisure Ctr. Reno 2.41%2046 3,500,000 217,454 3,282,546 3,392,478
153 7371 Synthetic Field 2.41%2046 7,000,000 434,908 6,565,092 6,784,9561537372Albion Community Ctr.2.41%2046 8,500,000 528,103 7,971,897 8,238,8751537374Hammond Community Ctr.2.41%2046 2,000,000 124,259 1,875,741 1,938,559
153 7376 MRSS Track Facility 2.41%2046 2,000,000 124,259 1,875,741 1,938,559
80,245,000 41,483,816 38,761,184 42,930,686
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Consolidated Financial Statements
12.Debt (cont'd)
The following debenture debt amounts plus projected Sinking Fund earnings are payable over the next five
years and thereafter are as follows:
Debt Payments
2024 $3,647,762
2025 3,697,744
2026 3,749,136
2027 3,254,597
2028 1,296,637
Thereafter 14,678,227
Actuarial earnings 8,437,081
$38,761,184
The City has the following authorized but unissued financing available as at December 31, 2023:
L/A Bylaw L/A Amount L/A Bylaw L/A Amount
#6560 $275,000 #6679 $1,100,000
#7373 1,000,000 #7374 500,000
#7375 1,000,000 #7376 500,000
#7377 23,500,000
Total $27,875,000
13. Tangible Capital Assets
Net book value
2023 2022
Land $306,753,546 $296,648,241
Buildings 82,336,113 84,951,147
Transportation network 229,384,728 224,884,037
Storm sewer system 225,718,705 222,877,103
Fleet and equipment 23,536,932 22,175,953
Technology 6,553,771 5,672,612
Water system 150,394,624 138,173,298
Sanitary sewer system 145,474,872 141,310,826
Other 44,235,838 41,350,571
$1,214,389,129 $1,178,043,788
For additional information, see the Schedule of Tangible Capital Assets (Schedule 1)
During the year there were no write-downs of assets (2022 - $Nil). In addition, the fair value of roads and related
infrastructure, underground networks and land contributed to the City totaled $14,440,058 ($17,560,027 for
2022) and was capitalized and recorded as revenue at the time of recognition.
Natural assets, works of art, artifacts, cultural and historic assets are not recorded as assets in these financial
statements. The City controls various works of art and historical treasures including artifacts, paintings, sculptures
and mosaics located at City sites and public display areas.
14. Undeveloped Land Bank
The City owns property in various areas identified for future growth in the Official Community Plan. These
properties are not currently used in the provision of service to the citizens of Maple Ridge. The properties
represent a strategic, non-renewable resource available for the advancement of Council's strategic plan.
18 of 31
Consolidated Financial Statements
15. Accumulated Surplus
Accumulated Surplus is comprised of operating surpluses, equity in tangible capital assets held in the
general, sewer and water funds as well as reserves, offset by obligations that will be settled from future
revenues. Accumulated surplus for 2023 is $1,376,348,906 ($1,319,311,980 for 2022)and is distributed as
follows:
2023 2022
Operating surplus General $7,663,463 $12,042,715
Sewer 9,608,417 5,937,537
Water 11,881,526 13,793,118
29,153,406 31,773,370
Equity in the capital funds General 928,876,524 910,515,824
Sewer 147,187,757 143,022,206
Water 154,215,961 141,821,052
1,230,280,242 1,195,359,082
Reserves Funds 67,983,907 49,015,284
Accounts 111,395,118 107,840,134
179,379,025 156,855,418
Obligations funded by future revenues Debt (38,761,184)(42,930,686)
Employee future benefits (2,718,600)(2,861,700)
Asset retirement obligations (19,670,943)(18,883,504)
(61,150,727)(64,675,890)
Accumulated Remeasurement Loss (1,313,040)-
Accumulated Surplus $1,376,348,906 $1,319,311,980
19 of 31
Consolidated Financial Statements
16.Reserves
December 31,
2022
Interest
Allocated
Contributions/
Transfers
Use of
Reserves
December 31,
2023
Reserve Funds
Local Improvement $2,710,564 $59,322 $-$-$2,769,886
Equipment Replacement 21,186,963 604,685 2,954,524 (3,643,115)21,103,057
Capital Works 18,090,569 502,330 1,883,558 (450,862)20,025,595Fire Department Capital Acquisition 5,037,881 170,783 1,122,480 (31,197)6,299,947Sanitary Sewer 1,200,270 2,301 -(1,202,571)-
Land 789,037 22,014 27,104 -838,155
Growing Communities Grant -361,267 16,586,000 -16,947,267
Total Reserve Funds 49,015,284 1,722,702 22,573,666 (5,327,745)67,983,907
Reserve Accounts
Specific Projects - Capital 15,365,542 -971,809 (7,677,692)8,659,659Specific Projects - Operating 8,800,537 -3,670,913 (4,341,883)8,129,567Self Insurance 644,567 17,697 45,000 (127,891)579,373
Police Services 11,229,135 374,821 1,934,079 (284,723)13,253,312
Fire Services 446,670 16,297 292,500 (122,211)633,256
Core Development 1,439,668 45,577 5,952,556 (5,590,072)1,847,729
Recycling 4,429,895 124,030 618,015 (67,960)5,103,980
Community Safety Initiatives 583,938 --(283,827)300,111
Building Inspections 3,642,470 99,999 --3,742,469Gravel Extraction 985,973 28,828 28,805 (6,097)1,037,509Community Works (Gas Tax)1,274,283 33,726 329,364 (667,725)969,648
Facility Maintenance 518,537 23,039 2,140,000 (2,065,995)615,581
Snow Removal 706,689 ---706,689
Park & Recreation Improvements 3,387,538 -2,370,404 (2,298,277)3,459,665
Landfill Closure Reserve --5,000,000 -5,000,000
Cemetery Maintenance 403,513 -66,399 (120,013)349,899
Infrastructure Sustainability (Town Centre Bldgs)234,669 -1,626,000 (1,183,459)677,210Infrastructure Sustainability (Roads)5,454,514 194,574 4,521,284 (3,983,272)6,187,100Infrastructure Sustainability (Drainage)3,654,404 111,430 1,050,884 (1,874,582)2,942,136
Drainage Improvements 7,615,951 239,229 2,000,239 (365,731)9,489,688
Gaming Revenues 3,064,076 -1,634,609 (1,246,672)3,452,013
Self Insurance (Sewer)178,444 -6,504 (5,233)179,715
Self Insurance (Water)152,214 -6,504 (10,138)148,580
Specific Projects (Sewer)16,598,499 -3,266,102 (1,461,903)18,402,698
Specific Projects (Water)17,028,408 -8,623,204 (10,124,081)15,527,531
Total Reserve Accounts 107,840,134 1,309,247 46,155,174 (43,909,437)111,395,118
Total Reserves $156,855,418 $3,031,949 $68,728,840 $(49,237,182)$179,379,025
17. Property Tax Levies
In addition to its own tax levies, the City is required to collect taxes on behalf of various other taxing
authorities. These include the provincial government for local school taxes, incorporated dyking districts
located within the City and organizations providing regional services in which the City has become a member.
Taxes levied for other agencies are not included in City revenues. Total tax levies were comprised as follows:
2023 Budget 2023 2022
Municipal Tax Levies $111,038,735 $111,141,357 $104,187,540
Levies for other authorities
School taxes 51,511,538 51,447,179 46,999,301
TransLink 10,158,261 10,159,143 9,441,526
British Columbia Assessment 1,533,975 1,533,636 1,420,328
Metro Vancouver Regional District 2,306,035 2,306,938 2,061,483
Dyking Districts 971,698 1,030,662 1,144,538
Municipal Finance Authority 8,915 8,915 7,879
Total Collections for Others 66,490,422 66,486,473 61,075,055
Total Tax Levies $177,529,157 $177,627,830 $165,262,595
20 of 31
Consolidated Financial Statements
18.Government Transfers
Government transfers recognized as revenues during the year were comprised of the following:
2023 2022
Capital Operating Total Total
Federal Government $505,321 $681,164 $1,186,485 $919,955
Provincial Government 341,921 18,054,265 18,396,186 2,757,439
TransLink 3,805,551 1,927,411 5,732,962 3,631,375
Other 347,295 4,645 351,940 16,436
Total $5,000,088 $20,667,485 $25,667,573 $7,325,205
19. Trust Funds
Certain assets have been conveyed or assigned to the City to be administered as directed by an agreement
or statute. The City holds the assets for the benefit of, and stands in a fiduciary relationship, to the
beneficiary. The following trusts are excluded from the City's consolidated financial statements:
Balance
Dec 31, 2022
Interest
Earned Receipts Disbursements
Balance
Dec 31, 2023
Latecomer Fees $773,261 $-$366,843 $(119,092)$1,021,012
Cemetery Perpetual Care 1,498,368 3,806 75,914 (3,806)1,574,282
Metro Vancouver Sewer & Drainage
District 2,116,008 -3,065,552 (2,365,277)2,816,283
Metro Vancouver Water District --26,096 -26,096
TransLink 690,943 -1,282,837 (866,279)1,107,501
School Site Acquisition Fees 26,100 --(26,100)-
Road 13 Dyking District 1,580,896 -190,094 (27,794)1,743,196
Albion Dyking District 2,707,008 -328,872 (23,207)3,012,673
$9,392,584 $3,806 $5,336,208 $(3,431,555)$11,301,043
20. Expenses and Expenditures by Object
Operations
Capital
Acquisitions 2023 Total 2023 Budget 2022 Total
Goods and services $83,417,455 $50,712,701 $134,130,156 $291,519,443 $108,900,315
Wages and salaries 61,284,312 887,289 62,171,601 63,690,373 55,325,432
Interest 1,592,477 -1,592,477 1,640,040 1,703,145
Total 146,294,244 51,599,990 197,894,234 356,849,856 165,928,892
Amortization expense 27,971,733 -27,971,733 24,593,930 26,486,964
Accretion expense 787,439 ---755,923
Contributed tangible
capital assets -14,440,058 14,440,058 20,000,000 17,560,027
Total Expenses and
Expenditures $175,053,416 $66,040,048 $240,306,025 $401,443,786 $210,731,806
21 of 31
Consolidated Financial Statements
21. Budget
Budget amounts represent the Financial Plan Bylaw 7926-2023 adopted by Council on May 9, 2023. The
Financial Plan anticipated use of surpluses accumulated in previous years to balance against current year
expenditures in excess of current year revenues.
The following shows the reconciliation of the amounts presented on the financial statements to the approved
budget:
Revenue
Taxation $111,038,735
User fees and other revenue 58,314,886
Other 64,129,363
Contributed subdivision infrastructure 20,000,000
Total Revenue 253,482,984
Expenses
Protective services 55,566,651
Transportation services 32,055,084
Recreation and cultural 27,828,618
Water utility 20,050,610
Sewer utility 17,531,029
General Government 26,375,157
Planning, public health and other 8,988,852
Total expenses 188,396,001
Annual Surplus $65,086,983
Less:
Capital expenditures 213,047,785
Debt repayment 4,174,419
Add:
Interfund transfers 98,820,331
Amortization 24,593,930
Borrowing proceeds 28,720,960
Financial Plan Bylaw $-
22.Contractual Rights
There are a number of development projects in progress throughout the City where there is a requirement
for the developer to provide infrastructure to the City, such as roads, sewers, sidewalks and street lighting.
The estimated fair value of the infrastructure is recognized as "contributed tangible capital assets" revenue in
these consolidated financial statements when the City accepts responsibility for the infrastructure. Estimated
fair value is determined at the time the assets are recognized.
22 of 31
Consolidated Financial Statements
23.Municipal Pension Plan
The City of Maple Ridge and its employees contribute to the Municipal Pension Plan (a jointly trusteed pension
plan). The board of trustees, representing plan members and employers, is responsible for administering the plan,
including investment of assets and administration of benefits. The plan is a multi-employer defined benefit
pension plan. Basic pension benefits are based on a formula. As at December 31 2022, the plan has about
240,000 active members and approximately 124,000 retired members. Active members include approximately
43,000 contributors from local governments.
Every three years, an actuarial valuation is performed to assess the financial position of the plan and adequacy of
plan funding. The actuary determines an appropriate combined employer and member contribution rate to fund
the plan. The actuary's calculated contribution rate is based on the entry-age normal cost method, which
produces the long-term rate of member and employer contributions sufficient to provide benefits for average
future entrants to the plan. This rate may be adjusted for the amortization of any actuarial funding surplus and will
be adjusted for the amortization of any unfunded actuarial liability.
The most recent valuation for the Municipal Pension Plan as of December 31, 2021, indicated a $3.761 million
funding surplus for basic pension benefits on a going concern basis.
The City of Maple Ridge paid $4,040,918 ($4,060,332 for 2022) for employer contributions while employees
contributed $3,558,991 ($3,567,537 for 2022) to the plan in fiscal 2023.
The next valuation will be as at December 31, 2024.
Employers participating in the plan record their pension expense as the amount of employer contributions made
during the fiscal year (defined contribution plan accounting). This is because the plan records accrued liabilities
and accrued assets for the plan in aggregate, resulting in no consistent and reliable basis for allocating the
obligation, assets and cost to individual employers participating in the plan.
24. Segmented Information
The City is a diversified municipal government entity in the province of British Columbia that provides a wide
range of services to its citizens. Municipal services have been segmented by grouping activities that have
similar service objectives (by function) and separately disclosed in the segment report. Where certain
activities cannot be attributed to a specific segment they have been reported as unallocated. The segments
and the services they provide are as follows:
Protective Services
Protective Services is comprised of the Ridge Meadows RCMP detachment, the Maple Ridge Fire
Department, bylaw enforcement, inspection services and emergency services. Services provided by the
segment are focused on protecting the citizens of Maple Ridge.
Transportation Services
Transportation Services is comprised of Engineering, Operations, Drainage and Roads. Services provided by
the segment include the construction and maintenance of transportation related infrastructure.
Parks, Recreation & Cultural Services
Recreation and cultural services provides library services, access to recreation facilities and maintains and
operates City parks.
Water Utility
The Water Utility, in conjunction with Metro Vancouver, provides safe, clean, reliable water to the residents
and businesses of the City of Maple Ridge.
Sewer Utility
The Sewer Utility collects waste water and transports it to treatment plants operated by Metro Vancouver in
addition to maintaining the sanitary sewer infrastructure.
23 of 31
Consolidated Financial Statements
24.Segmented Information (cont'd)
General Government
General Government provides administrative, legislative and support services for the City. Functions
include financial planning and reporting, information technology, economic development and communications.
Commercial operations are also included in this segment.
Planning, Public Health and Other
This segment is comprised of Planning, Recycling, Cemetery and Social Planning. Activities include land use
guidelines, development of the City's official community plan, management of the recycling contract and
improving the social well-being of the community.
Unallocated
Unallocated includes revenues that cannot be directly attributed to the activities of an identified
functional segment.
25.Contingencies and Commitments:
(a)Where losses related to litigation are likely and can be reasonably estimated management accrues its best
estimate of loss. These amounts are included in accounts payable and accrued liabilities.
There are various other claims by and against the City, the outcome of which cannot reasonably be
determined. Any ultimate settlements will be recorded in the year the settlements can be determined and
are not expected to be material.
(b)In 1998 the City entered into an agreement to purchase ice sheet time for five years commencing
in 1999, with five five-year renewal options. In 2023, the agreement was renewed for an additional
five-year period. The minimum annual payment due for the provision of ice time is $834,591.
Additional ice time is purchased separately. These payments are recorded as expenses when the
ice time is provided.
(c)The City is a shareholder and member of E-Comm Emergency Communications for British Columbia
Incorporated ("E-Comm") whose services provided include: regional 9-1-1 call centre for the Greater
Vancouver Regional District; Wide Area Radio network; dispatch operations; and records management. The
City has 2 Class A shares and 1 Class B share (of a total of 37 Class A shares and 18 Class B shares issued
and outstanding as of December 31, 2023.
As a Class A shareholder, the City shares in both funding the future operations and capital obligations of E-
Comm (in accordance with a cost sharing formula), including any lease obligations committed to by E-Comm
up to the shareholder's withdrawal date.
24 of 31
Consolidated Financial Statements
26. Adoption of accounting policy and prior year restatement
Effective January 1, 2022, the City adopted the Public Sector Accounting Board's (PSAB) new standard for the
recognition, measurement, and disclosure of a liability for asset retirement obligations under PS 3280 Asset
Retirement Obligations. The new standard addresses the reporting of legal obligations associated with the
retirement of certain tangible capital assets, such as asbestos removal in buildings by public sector entities.
Previously, the City recorded the provision for site rehabilitation in accordance with PS 3270 Solid Waste
Landfill Closure and Post-Closure Liability. Under the new standard, a liability for an asset retirement obligation
is recognized as the best estimate of the amount required to retire a tangible capital asset when certain
criteria are met as described in Note 7.
Pursuant to the recommendations of PS 3280, the change was applied retroactively using the modified
retrospective method and prior periods have been restated to reflect the liability for asset retirement
obligations as of January 1, 2022. In accordance with the provisions of this new standard, the City reflected
the following adjustments for the year ended December 31, 2022:
Balance,as previously
reported, December
31, 2022
Adjustment Balance, as restated,
at December 31,
2022
Tangible capital assets 1,177,844,681 199,107 1,178,043,788
Landfill liability (3,454,381)3,454,381 -
Asset retirement obligations -(18,883,504)(18,883,504)
Accumulated operating
surplus, opening
(1,292,740,765)14,453,248 (1,278,287,517)
Impact on expenses for
accretion and amortization
159,566,063 776,769 160,342,832
25 of 31
Consolidated Financial Statements
Segment Report
Consolidated Report of Segmented Revenue and Expenses
For the year ended December 31, 2023
Protective
Services
Transportation
Services
Recreation
and Cultural Water Utility Sewer Utility
Revenue
Tax revenue $-$-$-$139,226 $1,008,490
Other revenues 6,435,297 659,070 3,774,283 23,037,798 17,189,303
Government transfers 1,276,384 6,883,216 597,376 --
Development revenue 8,292 5,221,132 3,146,160 2,787,893 658,652
Interest and investment income -----
Gaming Revenues
Asset disposal gain(loss)15,756 (956,243)52,905 (215,890)(171,642)
Contributed infrastructure -4,872,682 3,833,683 1,405,191 4,320,915
Total Revenue 7,735,729 16,679,857 11,404,407 27,154,218 23,005,718
Expenses
Operating:
Goods and services 27,305,505 7,573,998 12,255,128 12,099,117 9,611,099
Labour 21,558,117 5,829,982 10,208,085 3,953,109 2,253,098
Debt Servicing 131,269 -916,201 --
Sub total 48,994,891 13,403,980 23,379,414 16,052,226 11,864,197
Amortization 2,275,747 12,739,340 5,087,946 2,900,509 2,950,208
Total Expenses 51,270,638 26,143,320 28,467,360 18,952,735 14,814,405
Excess (deficiency) of revenue over
expenses
$(43,534,909)$(9,463,463)$(17,062,953)$8,201,483 $8,191,313
26 of 31
Consolidated Financial Statements
General
Government
Commercial
Tower
Planning
Public Health
& Other Unallocated
Total
2023 Actual Total Budget
Total
2022 Actual
$-$-$2,573,148 $107,420,493 $111,141,357 $111,038,735 $104,187,540
2,423,298 2,124,044 4,082,878 -59,725,971 58,314,886 55,431,092
16,910,597 ---25,667,573 12,777,337 7,325,205
383,002 -10,000 -12,215,131 47,142,038 8,634,346
---9,886,033 9,886,033 2,709,988 6,801,307
1,634,609 1,634,609 1,500,000 1,576,904
(7,511)-(24,725)-(1,307,350)-(149,126)
7,587 ---14,440,058 20,000,000 17,560,027
19,716,973 2,124,044 6,641,301 118,941,135 233,403,382 253,482,984 201,367,295
9,640,986 732,023 4,987,038 -84,204,894 98,471,658 77,693,591
14,089,831 -3,392,090 -61,284,312 63,690,373 54,459,133
165,226 327,597 52,184 -1,592,477 1,640,040 1,703,144
23,896,043 1,059,620 8,431,312 -147,081,683 163,802,071 133,855,868
1,708,986 -308,997 -27,971,733 24,593,930 26,486,964
25,605,029 1,059,620 8,740,309 -175,053,416 188,396,001 160,342,832
$(5,888,056)$1,064,424 $(2,099,008)$118,941,135 $58,349,966 $65,086,983 $41,024,463
27 of 31
Consolidated Financial Statements
Schedule 1
Schedule of Tangible Capital Assets
For the year ended December 31, 2023
Land2 Building Transportation
Network
Storm System
Historical Cost 1
Opening cost $296,648,241 $147,073,167 $373,002,915 $303,763,248
Additions 10,106,040 1,163,534 12,993,237 7,361,814
Disposals (736)(146,479)(2,245,526)(547,946)
306,753,545 148,090,222 383,750,626 310,577,116
Accumulated
Amortization
Opening balance -62,122,019 148,118,879 80,886,148
Amortization expense -3,778,568 7,764,108 4,141,450
Effect of disposals -(146,479)(1,517,090)(169,183)
-65,754,108 154,365,897 84,858,415
Net Book Value as at
December 31, 2023 $306,753,545 $82,336,114 $229,384,729 $225,718,701
Net Book Value as at
December 31, 2022 $296,648,241 $84,951,148 $224,884,037 $222,877,100
1 Historical cost includes work in progress at December 31, 2023 of $24,035,831 ($14,756,896 for 2022) comprised of:
Land $593,278 ($658,032 for 2022); Buildings $431,168 ($111,063 for 2022); Transportation network $867,832 ($6,027,059
for 2022); Storm system $45,137 ($24,641 for 2022); Fleet and equipment $1,158,163 ($437,010 for 2022); Technology
$855,495 ($248,001 for 2022); Water system $13,316,749 ($1,776,196 for 2022); Sanitary system $5,176,536 ($3,856,060
for 2022); and Other $1,591,473 ($1,618,834 for 2022). Work in progress is not amortized.
2 Additions to land are net of $-Nil ($-Nil for 2022) of land reclassified to inventory available for sale.
3 "Other" at net book value includes Furniture and Fixtures at $1,456,848 ($1,131,451 for 2022) and Structures at $42,778,993
($40,219,120 for 2022)
28 of 31
Consolidated Financial Statements
Fleet and
Equipment Technology Water System Sanitary System Other3 Total
$41,585,643 $16,571,068 $184,324,873 $199,447,008 $62,037,718 $1,624,453,881
3,584,482 2,164,943 15,355,664 7,380,357 5,929,977 66,040,048
(1,187,759)(743,719)(604,050)(533,198)(227,065)(6,236,478)
43,982,366 17,992,292 199,076,487 206,294,167 67,740,630 1,684,257,451
19,409,690 10,898,454 46,151,575 58,136,183 20,687,145 446,410,093
2,129,201 1,271,438 2,852,794 2,994,670 3,039,504 27,971,733
(1,093,457)(731,373)(322,504)(311,556)(221,861)(4,513,503)
20,445,434 11,438,519 48,681,865 60,819,297 23,504,788 469,868,323
$23,536,932 $6,553,773 $150,394,622 $145,474,870 $44,235,842 $1,214,389,129
$22,175,953 $5,672,613 $138,173,299 $141,310,826 $41,350,571 $1,178,043,788
29 of 31
City of Maple Ridge
Unaudited Schedule - Growing Communities Fund Grant
For the year ended December 31, 2023
30 of 31
Schedule 2
Schedule for Growing Communities Fund Grant
For the year ended December 31, 2023
(Unaudited)
Grant Received
Growing Communities Grant $16,586,000
Accrued interest 361,267
Balance Remaining $16,947,267
31 of 31
City of Maple Ridge
Audit Findings Report to the Mayor and Council
for the year ended December 31, 2023
START
Attachment B
To the To the Mayor and Council of City of Maple Ridge
We are pleased to provide you with the results of our audit of the consolidated financial statements of the City of Maple Ridge (the “City”) for the year ended December 31, 2023.This report builds on and should be read in conjunction with our planning report dated January 9, 2024.
The enclosed final communication includes our approach to your audit, including:significant risks identified and the nature, extent, and results
of our audit work. We are also required to communicate any significant internal control deficiencies identified during our audit and reconfirm
our independence.
During the course of our audit, management made certain representations to us -in discussions and in writing. We documented these representations in the audit working papers.
This report has been prepared solely for the use of City’s Mayor and Council and others within the organization and should not be distributed
without our prior consent. Consequently, we accept no responsibility to a third party that uses this communication.
We look forward to discussing our audit conclusions with you. In the meantime, please feel free to contact us if you have any questions or concerns.
Yours truly,
BDO Canada LLP
April 24, 2024
For the year ended December 31, 2023
2 | City of Maple Ridge
3 | City of Maple Ridge
Table of contents
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Audit at a glance1 4
Status of the audit2 5
Audit findings3 6
Internal control matters4 10
Adjusted and unadjusted differences5 11
Other required communications6 12
How we audit financial statements7 13
Recommended resources8 14
Appendices9 16
Audit at a glance
We determined final materiality for the year ended December 31, 2023 to be as follows based on actual results, a slight increase from what
was communicated to you in the planning report.
Overall materiality (for capital activities)$24,200,000
Specific materiality (annual operating)$4,300,000
We are not aware of any fraud affecting the City. If you have become aware of changes to processes or are aware of any instances of actual,
suspected, or alleged fraud since our discussions held at planning, please let us know.
We have complied with relevant ethical requirements and are not aware of any relationships between City of Maple Ridge and our Firm that
may reasonably be thought to bear on our independence.
LEAD
PARTNER
ON YOUR
AUDIT November 20, 2023
Email: bszabo@bdo.ca
Direct: 604-443-4735
START DATE END DATE
For the year ended December 31, 2023
4 | City of Maple Ridge
Brian Szabo April 17, 2024
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Status of the audit
We have substantially completed our audit of the year ended December 31, 2023 consolidated financial statements pending completion of the following items:
➢Approval of consolidated financial statements by Council
➢Receipt of signed management representation letter
➢Subsequent events review through to the consolidated financial statements approval date
We conducted our audit in accordance with Canadian generally accepted auditing standards. The objective of our audit was to obtain reasonable, not absolute, assurance about whether the consolidated financial statements are free from material misstatement. Please refer to the draft financial statements for a copy of the independent auditor’s report.
The scope of the work performed was substantially the same as that described in our Planning Communication to the To the Mayor and
Council dated January 9, 2024.
For the year ended December 31, 2023
5 | City of Maple Ridge
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Audit findings
As part of our ongoing communications with you, we are required to have a discussion on our views about significant qualitative aspects of
the City's accounting practices, including accounting policies, accounting estimates and consolidated financial statements disclosures. We
look forward to exploring these topics in depth and answering your questions. A summary of the key discussion points are below:
Financial statement areas Risks noted Audit findings
Management Override of Internal
Controls
(Mandatory audit consideration -
Significant Risk)
Management is generally in a unique position to
perpetrate fraud because of management’s ability to
directly or indirectly manipulate accounting records and
prepare fraudulent financial statements by overriding
controls that otherwise appear to be operating
effectively.
It should be noted that this risk is not specific to the City
and it is mandatory to assess management override of
internal controls as a significant risk in every audit
engagement.
We reviewed transactions recorded in the various
ledgers for unusual or non-recurring adjustments not
addressed by other audit procedures.
We reviewed the controls relating to processing of
journal entries and examined a sample of journal
entries subject to risk.
All audit testing was performed in this area as
planned with no issues to report where controls
were overridden.
Risk of Fraudulent Revenue
Recognition
(Mandatory audit consideration –
Rebuttable risk)
Recognition of Grant & Government
Transfer Revenue
Under Canadian auditing standards, we are required to
consider whether there is a risk of material misstatement
due to fraudulent revenue recognition in all audits. Based
on our understanding of the City’s significant revenue
streams, we have rebutted this risk.
Nevertheless, accounting standards relating to grant and
government transfer revenue recognition are complex and
open to variation in application. There is a risk that
grants or revenue derived from other government
transfers may be incorrectly deferred into future periods
or recognized prior to stipulations being met.
Grant funding received was confirmed through a review
of agreements. We also ensured revenue is recorded
accurately in accordance with the settlement of any
stipulations.
We reviewed the deferred revenue balances by
examining supporting documentation to validate the
accounting treatment.
Other revenues streams also contain revenue
recognition matters which we reviewed in context of
the relevant revenue recognition standards.
All audit testing was performed in this area as
planned with no issues to report.
For the year ended December 31, 2023
6 | City of Maple Ridge
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Audit findings
As part of our ongoing communications with you, we are required to have a discussion on our views about significant qualitative aspects of
the City's accounting practices, including accounting policies, accounting estimates and consolidated financial statements disclosures. We
look forward to exploring these topics in depth and answering your questions. A summary of the key discussion points are below:
Financial statement areas Risks noted Audit findings
Adoption of PS 3280 –Asset Retirement
Obligation
(Elevated risk)
PS 3280 Asset Retirement Obligations was
implemented by the Municipality for fiscal 2023,
using a modified retroactive approach.
The standard requires significant estimation and
recording of a liability for future expenditures
relating to legal liabilities associated with
retirement of tangible capital assets. The
standard requires the City to estimate the cost as
of the original date of acquisition/construction.
Reviewed management’s process of identifying potential
asset retirement obligations, and management’s
assessment of whether a legal liability exists. Key
procedure was ensuring an appropriate process to
ensure the population of liabilities was complete.
Performed substantive work to ensure the calculation of
retirement liabilities are appropriately estimated. This
required us to review all key estimates, including
remediation costs, inflation rates, discount rates, and
expected timelines for remediation. Calculations
performed by management were compared to
supporting documentation, and work performed by
external experts, if applicable.
Reviewed the notes to the financial statements to
ensure appropriate disclosure of asset retirement
obligations as required under the accounting standards.
All audit testing was performed in this area as planned
with no issues to report.
For the year ended December 31, 2023
7 | City of Maple Ridge
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Audit findings
As part of our ongoing communications with you, we are required to have a discussion on our views about significant qualitative aspects of
the City's accounting practices, including accounting policies, accounting estimates and consolidated financial statements disclosures. We
look forward to exploring these topics in depth and answering your questions. A summary of the key discussion points are below:
Financial statement areas Risks noted Audit findings
Adoption of PS 3450 –Financial
Instruments
(Elevated risk)
PS 3450 Financial Instruments was effective for the
Municipality’s current fiscal year.
This section establishes standards on accounting for
and reporting all types of financial instruments.
There is also significantly more rigorous disclosure
requirements.
Reviewed management’s process of identifying and measuring
financial instruments; specifically the requirement to record
at fair value any equities quoted in an active market. The
City holds bank notes with interest payments linked to the
performance of a set of equities or a financial index without
stated or certain interest rates and now following the
prospective adoption of PS 3450 Financial Instruments. These
investments have been classified as fair value financial
instruments and recorded at their fair value as at December
31, 2023. These fair value financial instruments has a face
value of $41,000,000 and have a market value of $39,686,960
as at December 31, 2023 resulting in a remeasurement loss of
$1,313,040. This amount is reported in the statement of
remeasurement gains and losses until it is realised.
Reviewed the notes to the financial statements to ensure
appropriate disclosure of financial instruments as required
under accounting standards.
All audit testing was performed in this area as planned with
no issues to report.
For the year ended December 31, 2023
8 | City of Maple Ridge
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Audit findings
As part of our ongoing communications with you, we are required to have a discussion on our views about significant qualitative aspects of
the City's accounting practices, including accounting policies, accounting estimates and consolidated financial statements disclosures. We
look forward to exploring these topics in depth and answering your questions. A summary of the key discussion points are below:
Financial statement areas Risks noted Audit findings
Employee Future Benefits
(Elevated risk)
This is a complex accounting area that requires
much estimation and reliance on actuarial
experts.
There is a risk that current year estimated
obligation is under/overstated due to significant
judgment, assumptions, and estimation
uncertainty in determining the obligation.
We obtained the actuarial report outlining the
expense for the year.
We reviewed transactions such as expense
reimbursements to test the validity of the
expense and to ensure that it was subject to the
proper approval process.
We reviewed transactions recorded in the various
ledgers for unusual or non-recurring adjustments
not addressed by other audit procedures
All audit testing was performed in this area as
planned with no issues to report.
Development Revenue and Development cost
charges (“DCCs”)
(Moderate risk)
As with all municipalities, collection and use of
DCCs is a complex area requiring an element of
judgement in determining whether a project or
expense is eligible for DCC funding. There is a risk
that the DCC’s have not been recognized as
revenue in alignment with when the resources are
used for the purposes specified.
We enquired with management how DCC’s are
tracked and that all have been accounted for.
We tested significant DCC collections and vouched
to supporting documentation for completeness,
existence and accuracy.
All audit testing was performed in this area as
planned with no issues to report.
For the year ended December 31, 2023
9 | City of Maple Ridge
Internal control matters
During the audit, we performed the following procedures regarding the City’s internal control environment:
Documented operating systems to assess the design and implementation of control
activities that were relevant to the audit.
Discussed and considered potential audit risks with management.
We considered the results of these procedures in determining the extent and nature of audit testing required.
We are required to communicate to you in writing about any significant
deficiencies in internal control that we have identified during the audit.
A significant deficiency is defined as a deficiency or combination of deficiencies in internal control that merits the attention of those charged with governance.
The audit expresses an opinion on the City’s consolidated financial statements. As a
result, it does not cover every aspect of internal controls—only those relevant to
preparing the consolidated financial statements and designing appropriate audit procedures. This work was not for the purpose of expressing an opinion on the effectiveness of internal control.
No control deficiencies were noted that, in our opinion, are of significant importance to
discuss.
For the year ended December 31, 2023
10 | City of Maple Ridge
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Adjusted and unadjusted differences
Summary of unadjusted differences
There were no unadjusted differences found during the course of our audit engagement.
Summary of adjusted differences
For the year ended December 31, 2023
11 | City of Maple Ridge
Summary of disclosure omissions
There are no disclosure omissions within the financial statements
Increase (Decrease)
Assets Liabilities Equity Net income
To reclass amount in deferred revenue to payables for the amount of
$603,000 relating to funding received in 2008
$$ 603,000
(603,000)
$ $
Total unadjusted differences $$ -$ $
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Other required communications
Professional standards require independent auditors to communicate with those charged with governance certain matters in relation to an audit. In addition to the points communicated
within this letter, the attached table summarizes these additional required communications.
For the year ended December 31, 2023
12 | City of Maple Ridge
Issue BDO response
Potential effect on the financial statements of any material risks and exposures, such as pending litigation, that are
required to be disclosed in the financial statements.No such matters noted.
Material uncertainties related to events and conditions that may cast significant doubt on the City's ability to continue as a
going concern.No such matters noted.
Disagreements with management about matters that, individually or in the aggregate, could be significant to the City's
financial statements or our audit report.No disagreements with management.
Matters involving non-compliance with laws and regulations.No such matters noted.
Significant related party transactions that are not in the normal course of operations and which involve significant
judgments made by management concerning measurement or disclosure.No such matters noted.
Management consultation with other accountants about significant auditing and accounting matters.No such matters noted.
Other Matters No such matters noted.
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OB
J
E
C
T
I
V
E
S
We established the quality objectives required by CSQM1 in the core components of our
SoQM and any additional quality objectives as
appropriate.QU
A
L
I
T
Y
RI
S
K
S
We identified the quality risks that may adversely affect achieving these objectives.
These consider the nature and circumstances of the firm and
the engagements it performs and the conditions, events or
circumstances that may impact its SoQM.
RE
S
P
O
N
S
E
S
We designed and implemented appropriate responses (policies, procedures and
controls) to mitigate the assessed quality risks to an
acceptable level.
For the year ended December 31, 2023
In establishing and continuously improving our firm’s SoQM, we carried out the following for each of the SoQM components:
MONITORING
We monitor the design, implementation and operating effectiveness of the firm’s SoQM to identify areas for improvement.
Root cause analysis is performed on deficiencies identified and remedial actions are implemented on a timely basis. This
robust monitoring and remediation process is important for continuous improvement in quality processes.
On at least an annual basis the firm evaluates whether these deficiencies have a severe and/or pervasive impact on the
achievement of the quality objectives in the SoQM.
Our annual SoQM
evaluation involves
reviewing information
about the system's
design, implementation,
and operation through
monitoring activities. It
includes testing
response effectiveness,
reviewing findings from
inspections, and other
relevant SoQM
information. Using
professional judgment,
we assess whether
identified findings
represent deficiencies in
the SoQM, investigating
their root causes and
evaluating their severity
and pervasiveness.
Evaluating SoQM:
We identify emerging developments and changes in the circumstances of the firm or its engagements and adapt the SoQM to
respond to such changes.
13 | City of Maple Ridge
Establishing and improving the firm’s System of Quality Management (“SoQM”)
Recommended Resource
For the year ended December 31, 2023
Staying in the know with knowledge and perspective
14 | City of Maple Ridge
Key changes to financial
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Appendices
Appendix A: Independence Letter
Appendix B: Representation Letter
Appendix C: Management Letter
For the year ended December 31, 2023
16 | City of Maple Ridge
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Appendix A: Independence Letter
For the year ended December 31, 2023
Appendices | City of Maple Ridge
Page 1 of 1
BDO Canada LLP, a Canadian limited liability partnership, is a member of BDO International Limited, a UK company limited by guarantee, and forms part of the international BDO
network of independent member firms.
Tel:(604) 688-5421Fax: (604) 688-5132www.bdo.ca
BDO Canada LLP1100 Royal Centre1055 West Georgia Street
Vancouver, British ColumbiaV6E 3P3
To the Mayor and Council
The City of Maple Ridge
We have been engaged to audit the consolidated financial statements of the City of Maple Ridge (the “City”) for
the year ended December 31, 2023.
Canadian generally accepted auditing standards require that we communicate at least annually with you
regarding all relationships between the City and our Firm that, in our professional judgment, may reasonably be
thought to bear on our independence.
In determining which relationships to report, these standards require us to consider relevant rules and related
interpretations prescribed by the appropriate provincial institute/order and applicable legislation, covering such
matters as:
• Holding a financial interest, either directly or indirectly in a client;
• Holding a position, either directly or indirectly, that gives the right or responsibility to exert significant
influence over the financial or accounting policies of a client;
• Personal or business relationships of immediate family, close relatives, partners or retired partners, either
directly or indirectly, with a client;
• Economic dependence on a client; and
• Provision of services in addition to the audit engagement.
We are not aware of any relationships between the City and our Firm that, in our professional judgment may
reasonably be thought to bear on independence that have occurred from the date of our last letter, April 20,
2023, to the date of this letter.
We hereby confirm that we are independent with respect to the City within the meaning of the Code of
Professional Conduct of the Chartered Professional Accountants of British Columbia as of the date of this letter.
This letter is intended solely for the use of the Mayor and Council, management and those charged with
governance within the City and should not be used for any other purpose.
Yours truly,
Chartered Professional Accountants
April 24, 2024
For the year ended December 31, 2023
Appendices | City of Maple Ridge
Appendix B: Representation Letter
1
AUDIT REPORT DATE
BDO Canada LLP
Chartered Professional Accountants
Unit 1100 – Royal Centre
1055 West Georgia Street
Vancouver, BC V6E 393
This representation letter is provided in connection with your audit of the financial statements of City
of Maple Ridge for the years ended December 31, 2023, for the purpose of expressing an opinion as to
whether the financial statements are presented fairly, in all material respects, in accordance with
Canadian Public Sector Accounting Standards.
We confirm that to the best of our knowledge and belief, having made such inquiries as we considered
necessary for the purpose of appropriately informing ourselves:
Financial Statements
We have fulfilled our responsibilities, as set out in the terms of the audit engagement dated November
20, 2023, for the preparation of the financial statements in accordance with Canadian Public Sector
Accounting Standards; in particular, the financial statements are fairly presented in accordance
therewith.
The methods, significant assumptions, and data used in making accounting estimates and their
related disclosures are appropriate to achieve recognition, measurement and/or disclosure that
are reasonable in accordance with Canadian Public Sector Accounting Standards.
Related party relationships and transactions have been appropriately accounted for and disclosed
in accordance with the requirements of Canadian Public Sector Accounting Standards.
All events subsequent to the date of the financial statements and for which Canadian Public Sector
Accounting Standards require adjustment or disclosure have been adjusted or disclosed.
The financial statements of the entity use appropriate accounting policies that have been properly
disclosed and consistently applied.
The effects of uncorrected misstatements are immaterial, both individually and in the aggregate,
to the financial statements as a whole. No material unadjusted misstatements were identified.
Information Provided
We have provided you with:
access to all information of which we are aware that is relevant to the preparation of the
financial statements, such as records, documentation and other matters;
additional information that you have requested from us for the purpose of the audit; and
unrestricted access to persons within the entity from whom you determined it necessary to
obtain audit evidence.
2
We are responsible for the design, implementation and maintenance of internal controls to
prevent, detect and correct fraud and error, and have communicated to you all deficiencies in
internal control of which we are aware.
All transactions have been recorded in the accounting records and are reflected in the financial
statements.
We have disclosed to you all known instances of non-compliance or suspected non-compliance with
laws and regulations whose effects should be considered when preparing the financial statements.
We have disclosed to you the identity of the entity’s related parties and all the related party
relationships and transactions of which we are aware.
Fraud and Error
We have disclosed to you the results of our assessment of the risk that the financial statements
may be materially misstated as a result of fraud.
We have disclosed to you all information in relation to fraud or suspected fraud that we are aware
of and that affects the entity and involves:
management;
employees who have significant roles in internal control; or
others where the fraud could have a material effect on the financial statements.
We have disclosed to you all information in relation to allegations of fraud, or suspected fraud,
affecting the entity’s financial statements communicated by employees, former employees,
analysts, regulators, or others.
General Representations
Where the value of any asset has been impaired, an appropriate provision has been made in the
financial statements or has otherwise been disclosed to you.
We have provided you with significant assumptions that in our opinion are reasonable and
appropriately reflect our intent and ability to carry out specific courses of action on behalf of the
entity when relevant to the use of fair value measurements or disclosures in the financial
statements.
We confirm that there are no derivatives or off-balance sheet financial instruments held at year
end that have not been properly recorded or disclosed in the financial statements.
Except as disclosed in the financial statements, there have been no changes to title, control over
assets, liens or assets pledged as security for liabilities or collateral.
The entity has complied with all provisions in its agreements related to debt and there were no
defaults in principal or interest, or in the covenants and conditions contained in such agreements.
There have been no plans or intentions that may materially affect the recognition, measurement,
presentation or disclosure of assets and liabilities (actual and contingent).
The nature of all material uncertainties have been appropriately measured and disclosed in the
financial statements, including all estimates where it is reasonably possible that the estimate will
change in the near term and the effect of the change could be material to the financial statements.
3
There were no direct contingencies or provisions (including those associated with guarantees or
indemnification provisions), unusual contractual obligations nor any substantial commitments,
whether oral or written, other than in the ordinary course of business, which would materially
affect the financial statements or financial position of the entity, except as disclosed in the
financial statements.
Other Representations Where the Situation Exists
We have informed you of all known actual or possible litigation and claims, whether or not they
have been discussed with legal counsel. When applicable, these litigation and claims have been
accounted for and disclosed in the financial statements.
We consider the assumptions used in the calculations of employee future benefits to be the best
estimate of future events, in particular, long-term borrowing rates and compensation escalation
over the expected average remaining service life of the employee group.
We will provide to you, when available and prior to issuance by the entity, the final version of the
document(s) comprising the annual report.
We have provided you with all the relevant information with regards to the adoption of PS 3280
Asset Retirement Obligation and PS 3450 Financial Instruments.
We consider the assumptions used in the calculation of the asset retirement obligation such as the
discount rate, inflation rate and estimated useful life to be based on our best estimates and
judgment, taking into account relevant industry standards and regulatory requirements.
Yours truly,
_____________________________________
Trevor Thompson, Chief Financial Officer
_____________________________________
Catherine Nolan, Deputy Director of Finance
Appendix C: Management Letter
For the year ended December 31, 2023
Appendices | City of Maple Ridge
Tel: 604-688-5421 BDO Canada LLPFax: 604-688-5132 1100 Royal CentreToll Free: 1-866-667-1365 1055 West Georgia Streetwww.bdo.ca Vancouver, BCV6E 3P3
Page 1
BDO Canada LLP, a Canadian limited liability partnership, is a member of BDO International Limited, a UK company limited by guarantee, and forms part of the international BDOnetwork of independent member firms.
Direct Line: 604-646-3389
E-mail: bszabo@bdo.ca
April 24, 2024
Mr. Trevor Thompson, Chief Financial Officer
City of Maple Ridge
11995 Haney Place, Maple Ridge
BC V2X 6A9
Dear Mr. Thompson,
The objective of an audit is to obtain reasonable assurance whether the financial statements are
free of any material misstatement and it is not designed to identify matters that may be of interest
to management in discharging its responsibilities. Accordingly an audit would not usually identify
all such matters.
During the course of our audit of the financial statements of City of Maple Ridge for the year ended
December 31, 2023, we did not encounter any significant matters which we believe should be
brought to your attention.
This communication is prepared solely for the information of management and is not intended for
any other purposes. We accept no responsibility to a third party who uses this communication.
We shall be pleased to discuss with you further any matters mentioned in this report at your
convenience.
Yours truly,
Brian Szabo, CPA, CA
Partner through a corporation
BDO Canada LLP
Chartered Professional Accountants
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Appendix 1
Update on Prior Year Recommendations
Records and Financial Management Software
1.We previously commented on two elements of City’s information systems: tangible capital
asset record keeping and document management. We had observed that the City’s
enterprise resource planning system (“ERP”) is no longer meeting the organizations needs,
and that this is impacting the City’s ability to maintain complete and timely tangible capital
asset records. We had recommended that the City begin investigating options to replace
the current ERP system and consider a dedicated system for the management and planning
of the City’s infrastructure. We also recommended that the City consider incorporating a
digital document storage solution alongside or within any new system implementation in
order to reduce reliance on paper- based processes and storage.
In response, management previously noted the City’s long-term capital program includes a
provision to replace the City’s financials systems in the near future, and that these
recommendations will be considered within the scope of that plan. In 2022, management
begun the needs assessment process for a new Financial ERP to ensure the final scope meets
the needs of the organization.
During the current year, the needs assessment process for a new ERP has been completed
and an RFP will be issued in 2024.
We have not identified any further recommendations in relation to this matter.